HomeMy WebLinkAbout2016-12-12 Community Health Commission AgendaAgenda
Community Health Commission
City Of Edina, Minnesota
City Hall, Community Room
4801 West 50th St. Edina, MN 55424
Monday, December 12, 2016
6:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Draft Minutes November 14, 2016
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Comprehensive Plan Discussion
B.2017 Work Plan
VII.Correspondence And Petitions
VIII.Chair And Member Comments
IX.Sta/ Comments
A.Tri-City Meeting, March 13, 2017 @ 6:00pm
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli7cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
DRAFT MINUTES
Community Health Commission
November 14, 2016 at 6:30 PM
City Hall, Community Room
I.Call To Order
II.Roll Call
Present: Britta Orr, Alison Pence, Caleb Schultz, Christy Zilka, Connie Weston,
Amanda Herr, Steve Sarles, Kristen Conner, Student Members: Nina Sokol and
McKenna Knapp.
Absent: Cathy Cozad
III.Approval Of Meeting Agenda
Motion by Connie Weston to Approve Meeting Agenda. Seconded by Alison
Pence. Motion Carried.
IV.Approval Of Meeting Minutes
Motion by Connie Weston to Approve Draft Meeting Minutes from October
10th, 2016 Meeting. Seconded by Alison Pence. Motion Carried.
A.October 10, 2016 Draft Minutes
V.Community Comment
VI.Reports/Recommendations
A.Tobacco Regulation
Discussed 2017 proposed work plan item regarding tobacco regulation.
Reviewed City Manager comments and recommendations.
Commission members indicated preference for council charge #3, Review
and Recommend, for this work plan item. Staff Liaison will pass along
preference at council work session.
B.Temporary Family Healthcare Dwellings
Discussed possible research methodology to determine need for Temporary
Family Healthcare Dwellings in the City. Review of Planning Commission
meeting minutes/audio and City Council meeting minutes/video is necessary.
C.EPS Wellness Initiative Update
DRAFT
Update from Alison Pence. Wellness contracts are in place and services are
being utilized. High demand at high school, slots were filled immediately.
Still in roll out phase, will be constantly monitoring demand and working to
meet it.
VII.Correspondence And Petitions
VIII.Chair And Member Comments
McKenna Knapp: Discussion of Medical Amnesty concept, 'good Samaritan law.'
IX.Staff Comments
A.Equity Task Force Update
X.Adjournment
Motion by Connie Weston to Adjourn. Seconded by Caleb Schultz. Motion
Carried.
DRAFT
Date: December 12, 2016 Agenda Item #: VI.A.
To:Community Health Commission Item Type:
From:Jo Ann Olsen, Planning Commission
Item Activity:
Subject:Comprehensive Plan Discussion Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Jo Ann Olsen, chair of the Planning Commission, will present information regarding the comprehensive plan
process and the CHC's role and responsibilities. The comprehensive plan team charter and a DRAFT schedule are
included.
ATTACHMENTS:
Description
Comp Plan Team Charter
DRAFT Comp Plan Schedule
City of Edina, Minnesota
Planning Commission
2018 Edina Comprehensive Plan Update Charter
Project Overview
The Planning Commission will lead the Task Force to guide and assist in the Edina 2018
Comprehensive Plan Update. The focus will be on the City's anticipated areas of change identified
in the 2008 Comprehensive Plan, along with Met Council’s required chapter updates. The
Planning Commission led Task Force will create a process and an outline for the 2018
Comprehensive Plan update. The Planning Commission will define the Task Force and the
proposed overall timing of an action plan.
Process
Successful completion of the 2018 Edina Comprehensive Plan Update is the result of an extended
effort by a number of parties. In Edina, key contributors to the process include the City Council,
Planning Commission, the Task Force, City Board and Commissions, Residents, Consultants and
staff.
Staff
Staff
City Council
Planning Commission
Task Force
Call for action and
provide direction on
project scope
Review and approve
the 2018
Comprehensive Plan
Update for submittal
to Met. Council
Champion
community
engagement process
Develop work group
team charter and
recruit participants
Submit draft of the
2018
Comprehensive
Plan for review
Review and provide
recommendation
Staff
Serve as technical resource
Manage consultants
Coordinate meetings
Coordinate marketing
Ensure regulatory compliance
1
Comprehensive Plan Task Force Membership:
The proposed Planning Team membership for this project is:
• Planning Commission (nine members, plus two students)
• Two City Staff Members (will serve as liaisons to rest of City Staff).
• The Task Force will hire consulting team(s), as needed for specific needs.
• Task Force membership to be confirmed by City Council.
• Will need Task Force Chair and Vice-Chair appointments.
Member Responsibilities
The Task Force should be committed to advocating for the process over individual preferences. Members
of the Task Force have the following responsibilities:
• Advise on best methods to achieve the update, taking into account revised policies made
after the last Comprehensive Plan Update (e.g. Living Streets, Wooddale/Valley View SAP).
• Advocate for the broader city visioning process and plan.
• Advise on the overall project timing and public participation events.
• Liaison with new and/or in progress Small Area Plans (SAP's) for areas identified as
potential change areas. Anticipate 1-2 Task Force members would align with each SAP.
Resident work groups are anticipated with each Small Area Plan to be selected by the Task
Force.
• Work with other City Boards and Commissions for their in-put; A Task Force member
will be the main liaison with each individual Board/Commission, along with their usual city
staff liaison.
• Hold a round table discussion with Planning Commission alumni for their input.
• Lead or assist with the coordination and facilitation of public meetings.
• Advise on the best methods to achieve public participation in the SAP with the focus of
local area stake holders.
• Help to identify issues and concerns within the SAP area.
• May lead or assist with the coordination and facilitation of public meetings.
• Clarify themes from information gathered during the public input process and ensure that
focus reflect those themes.
• Brainstorm solutions when conflicts exist between neighborhood goals and larger
community goals.
• Present updates to Planning Commission after the public participation is completed.
• Ensure that projects remains on schedule.
• Present updates to City Council during various stages of the plan update.
• Hold a work
Comprehensive Plan Focus Areas
The vast majority of Edina is already developed so overall land use and zoning is not anticipated to
change substantially, if at all. The, goal for the 2018 Comprehensive Plan Update is to concentrate
on the Met Council’s required chapter updates and the anticipated areas of potential change as
follows:
• Valley View/Woodale (Complete)
• Southdale Area (in progress - Phase 2 complete soon)
• Grandview (in progress)
2
• 70th & Cahill
• 50th & France
• 44th & France
Meeting Timing/Public Information
Each of the SAPs will have two or three public input sessions as part of both the SAP and the
Comprehensive Plan Update. In addition there would be at least two general Comprehensive Plan
public input sessions. The individual Boards/Commissions may also have public meetings for their
particular chapter updates.
It is anticipated that scheduled Planning Commission meetings (and/or work sessions before the
meetings) will be the primary TASK FORCE meeting times. Process and schedule will be publicized
and meetings will be open to the public. The City will provide a media/communications plan to in
support of on- going information dissemination.
Project Timeline
The City is anticipating a timeframe for the project as attached. The ultimate goal is to have the
Comprehensive Plan Update submitted to the Metropolitan Council for review by December 31,
2018.
3
Comprehensive Plan UpdateEdina, MinnesotaProject Schedule for staff and consultantsTrack / Task DescriptionO N D J F M A M J J A S O N D J F M A M J J A S O N DTrack 1: Project Start-up, Project Mgt and CommunicationsTask 1: Project start-up, Task Force formationTask 2: Mtgs between Task Force, City staff and consultantsTask 3: Liaison with Dist. 5 Met Council Member and Sector Rep.Track 2: Review of Prev. Work/Inventory/AssessmentTask 1: Review previous comp. plan, Met Council system statementTask 2: Interviews with key stakeholdersTask 3: Assemble background dataTrack 3: Public Engagement and Review ProcessTask 1: Mtgs with Planning Commission/ Task Force (24)Task 2: Mtgs/Community Forums (SAP planning) with public (16); focus groupsTask 3: Mtgs with School Districts (3)Task 4: Mtgs with City Council (7)Task 5: Web Site updates; media briefingsTrack 4: Develop City-wide Plan ComponentsTask 1: Intro, Background, Existing Conditions; Vision/GoalsTask 2: Land Use and Urban Design element/Small area plansTask 3: Housing elementTask 4: Heritage Preservation elementTask 5: Transportation (inc. Living Streets) elementTask 6: Water Resource Management elementTask 7: Parks and Open Space (inc, Natural Resources) elementTask 8: Community Services and Facilities (City Admin., Health, Public Safety, Schools, IT, and Communications and Marketing) elementTask 9: Resilence Element (Health Safety, Public Works)Task 10: Competitneness Element/Ecomomic Plan (Economic Development) Task 11: Implementation Program (Official Controls, CIP, Hsg Imp.)Task 12: Draft/compile Final Comp Plan, inc. Exec. SummaryTrack 5: Final Products and Review ProcessTask 1: Review by adjacent cities and school districts (up to 6 mos.)Task 2: Review by Met Council (up to 120 days)Task 3: Final Public Hearing and Adoption by City CouncilTask 4: Complete final Comp Plan document (print and digital)DRAFT 10-18-162016 2017 2018
Date: December 12, 2016 Agenda Item #: VI.B.
To:Community Health Commission Item Type:
Report and Recommendation
From:Britta Orr, Chair
Item Activity:
Subject:2017 Work Plan Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discussion of work plan items including Temporary Family Healthcare Dwelling research and Tobacco item.
INTRODUCTION:
2017 Board and Commission work plans are approved. Memo from City Manager and approved work plans are
attached.
ATTACHMENTS:
Description
CM Memo
2017 CHC Work Plan - Approved
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Administration Department
City Manager Office
Date: December 7, 2016
To: Edina’s Advisory Board and Commission Members
cc: Board and Commission Staff Liaisons
From: Scott Neal, City Manager
Subject: 2017 Approved Work Plan Edit Explanations
Over the past several years board and commissions have participated in a work plan process to help
organize and prioritize their work and allocate limited resources. The annual work plan steps are the same
from year to year. The 2017 schedule was as follows:
At this point we have completed all the work plan steps and Board/Commission approved work plans will
officially start January 1, 2017. As City Manager, I provided comments and recommendations to help
Council determine the feasibility of supporting the goal of the initiatives as designed by the Board or
Commission. It is my intent to provide greater explanation on the changes to the 2017 work plans.
There were three reoccurring threads in the recommendations to all the Board and Commission work
plans which did affect each Board/Commission work plan.
1) Insufficient staff and member resources
Many proposed work plans were very heavy. On several of the work plans, initiatives were
recommended to be removed based on insufficient staff and member resources. Very few work
plan initiatives require only the delegated time of a Board or Commission’s staff liaison. Most
initiatives will require support from additional staff and divisions, especially the Communications
SEPT B/C MEETING: B/C approves proposed work
plan.
OCT 5. WORK SESSION:Chairs present
proposed work plan to Council.
NOV. 15 WORK SESSION: City Manager presents staff proposed revisions.
DEC. 6 COUNCIL MEETING: City Manager
incorporates council feedback and submits final draft for approval.
JAN. 1: B/C
officially starts implementing work plans.
Page 2
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Division. We needed to leave enough room on Board/Commission work
plans to accomplish day to day work and department work plans.
2) Committees/Working Groups
Committees and working groups are established by boards and
commissions and work under their direction. Whenever committee or working group was used in
the title of a work plan initiative, it was removed. The work plan initiatives are what the
Board/Commission will be doing and is the responsibility of the board and commission as a whole.
How the work gets done is determined by the Board/Commission; and Board/Commissions can
create or disband committees and working groups as they see fit.
3) Comprehensive Guide Plan
The comprehensive guide is an initiative lead by the Planning Commission. All Board and
Commissions will be asked to assist as needed with the development of the guide. Specific chapters
and/or sections have been assigned to Boards and Commissions by the Planning Commission as
they are relevant to the board and commission’s work. Staff Liaisons have been provided direction
on the chapters/sections their respective board or commission will be working on. For consistency,
the standard initiative “Assist as requested with the development of the City’s new comprehensive
guide plan” has been recommended on each work plan. With the exception of the Planning
Commission, this initiative is designated as Council Charge 2. This initiative is designated as Charge
3 on the Planning Commission Work Plan. Liaisons will be provided the following direction on the
work flow of Comprehensive Plan initiatives as shown on the below graph.
I have also included additional explanation on specific initiatives presented on individual Board/Commission
work plans. If the item was affected by the three threads above those are not called out below.
Arts and Culture Commission
Initiative 2 is asking the commission to evaluate programs and event offerings to better support the
Art Center. This should assist the commission in focusing its work with the Art Center.
Initiative 3 and 4 have been combined. The Public Art Program has become an initiative of the Arts
and Culture commission. The commission can look at changing guidelines of the program as they
see fit. The commission has been given the authority to set individual artist stipends within the
overall approved budget.
Boards and
Commissions
Planning
Commission
City
Council
Page 3
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Several initiatives (8, 9, 10) starting with “re-evaluate” were removed.
Since the commission is not asking to do these initiatives this year, it is not
necessary to have them on the work plan. If the commission decides to
take them up later, then can add them to their 2018 work plan.
Initiative 6 has been changed to ask the commission to review and provide
recommend options to Council for more effective promotion of Arts and
Culture events in all of Edina.
Energy and Environment Commission
The first two initiatives were added to complete the work plan items that were assigned by council
in 2016.
Changed title of initiative 7 to remove commercial action plan. Staff will focus on residential first.
Initiative 9 and 10 were removed. These are incidental tasks that commissions can conduct without
council approval.
Initiative 11 has also been removed since it has been moved to City Staff’s work plan.
Heritage Preservation Board
Initiative 4 was removed because it is the ongoing responsibility of every board and commission to
keep their webpage up to date.
Initiative 7 was removed because it is a department’s decision to send members to a conference
and does not require Council approval.
Human Rights and Relations Commission
Initiative 4 was removed because the topics identified overlap with other initiatives on the work
plan.
Initiative 6 and 7 have been changed into a new initiative which could include the same work in
connection with other city initiatives on the same topic..
Planning Commission
Initiative 3 was added to assist the Community Health Commission.
Initiative 4 was added to assist the Transportation Commission.
Transportation Commission
Initiative 1 title has changed to include “If staff secures funding”. Currently this project is not
funded.
The 2017 Board and Commission work plan process was another step forward in our attempt to
better sync the City’s human resources – both paid staff and resident volunteers – to accomplish
the overall policy and operational goals of the City’s elected leaders, our City Council. Generally
speaking, staff put more effort this year into analyzing the proposed board and commission work
plan initiatives to ensure they were consistent with the Council’s policy goals and feasible within
the parameters of the City’s available fiscal and human resources. We also added clarity to the
policy direction of the 2017 board and commission work plans by assigning a Council Charge to
each work plan initiative. By adding greater clarity to our policy direction and greater precision to
our resource allocation, I believe boards and commissions will be more successful in fulfilling their
roles in serving the community.
Page 4
City of Edina • 4801 W. 50th St. • Edina, MN 55424
On behalf of the City staff that serve our boards and commissions, we want
you to know that your service is important to our work, and by working
together as partners, we believe our efforts are multiplied many times for
the good of the community.
Gratefully,
Scott Neal
City Manager
Approved by City Council 12/6/16
Board/Commission: Community Health Commission
2017 Annual Work Plan
Initiative
1
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility All of 2017 None beyond City
contribution to
District initiative.
None
Provide City representative on steering committee for Wellness
Initiative at Edina Public Schools.
Progress Report:
Initiative
2
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Quarter 2, 2017 None None beyond Local Public Health Act
responsibilities Examine current tobacco regulations in the City and provide
recommendations to City Council regarding ordinance language to
reduce tobacco use in the City.
Progress Report:
Initiative
3
Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2017 None As needed for coordination between
CHC and Planning Department Assist as requested with the development of the City’s new
Comprehensive Guide Plan.
Progress Report:
Initiative
4
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Quarter 2, 2017 None
As needed to coordinate between
Health and Planning Commissions
and City staff. Research City Code language changes with respect to temporary
family health care dwellings, including review of best practices.
[Joint with Planning Commission. CHC is lead]
Progress Report:
Approved by City Council 12/6/16
Initiative
5
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Quarter 4, 2017 None None
Provide recommendations to City Council regarding annual renewal
of contracts.
Progress Report:
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June