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HomeMy WebLinkAboutHRRC Packet_2020_1_28_MeetingAgenda Human Rights and Relations Commission City Of Edina, Minnesota Community Room Tuesday, January 28, 2020 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Meeting Minutes: HRRC Dec. 3, 2019 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2019 Human Rights & Relations Commission Work Plan Review B.2020 Human Rights & Relations Commission Work Plan C.Feb. 25, 2020 HRRC meeting VII.Chair And Member Comments VIII.Sta2 Comments A.Joint Work Session with City Council B.Human Rights & Relations Commission Term Limits IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli8cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 28, 2020 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Jennifer Garske, Executive Assistant Item Activity: Subject:Meeting Minutes: HRRC Dec. 3, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the Dec. 3, 2019 meeting minutes. INTRODUCTION: Approve the Dec. 3, 2019 meeting minutes. ATTACHMENTS: Description HRRC Meeting Minutes 12-3-19 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Mayor’s Conference Room, Dec. 3, 2019, 5:30 p.m. I. Call To Order Chair Nelson called the meeting to order at 5:32 p.m. II. Roll Call Answering Roll Call: Chair Nelson, Commissioners Arseneault, Edwards, Epstein, Kennedy, Ross, Stringer Moore and Student Commissioners Iyer and Waldron. Staff Present: Heidi Lee, Race & Equity Coordinator, and Jennifer Garske, Executive Assistant. Late: Commissioners Beringer and Meek. Absent: None. III. Approval Of Meeting Agenda Motion by Commissioner Arseneault to approve the Dec. 3, 2019 meeting agenda, seconded by Commissioner Ross. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Kennedy to approve the Oct. 22, 2019 meeting minutes, seconded by Commissioner Arseneault. Motion carried. V. Special Recognitions and Presentations Presentation by Mary Manderfeld, Equity and Enrollment Director, Edina School District • IDI assessment in the School District. o Discussed how it is used in the School District and how it could be used at the City. o Code switching—definition Acting one way in one culture and differently in another • Work vs. home • Move back and forth between worlds • Very common in schools • Programs at the school o College Possible program o Coach that meets with students and follows students through two years of high school and four years of college o Free and reduced lunch students 8 or 9 percent for the last nine or so years. Jumped from 2000 to 2010. o Students that become homeless during the school year, or are living with family in another city. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Make transportation plan for the remainder of the school year so their schooling is not interrupted • Potential for partnership with School District and HRRC? o IDI, previous programs Commissioner Meek arrived at 5:35 p.m. Commissioner Beringer arrived at 5:37 p.m. Commissioner Stringer Moore left at 6:08 p.m. Chair Nelson left at 6:15 p.m. VI. Community Comment—None VII. Reports/Recommendations • Human Rights & Relations Commission 2019 Work Plan o Initiative #2—Naming of a Public Facility in the Grandview Area after BC and Ellen Yancey Commission needs to send their recommendation to rename either Garden Park or Wooddale Park after BC and Ellen Yancey to the Parks & Rec Commission. o Initiative #3—Ensure City Facility Artwork and Décor Reflects Diversity of Race and Culture Staff Liaison Lee discussed how the Council approved a rubric for looking at artwork and décor in all City facilities. Discussion around pace of movement on Race & Equity Initiatives. o Initiative #6—Bias Offense Response Plan Group had a meeting Nov. 15 with committee and City Manager, Police Chief and Staff Liaison Lee. Will plan another meeting soon. • Human Rights & Relations Commission 2020 Work Plan o Fix numbering in work plan. o Tom Oye Award—only one recipient in 2020 and future. o Will pick lead commissioners at next meeting, don’t have approved work plan yet. o Discussed initiatives for 2020 Should there be members that are HRRC liaisons to the P&R Commission, since there is crossover? • Have tried that in the past, might make sense again. A. 2020 Days of Remembrance Working Group Commissioner Arseneault gave info on the four applicants interested in serving on the working group. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Motion by Commissioner Kennedy to approve applicants for Days of Remembrance working group, including Abdi Hussine, Jon Rogers, Jan Seidman and Bridget Stevens-Murphy; seconded by Commissioner Arseneault. Motion carried. VIII. Member Comments • Commissioner Arseneault asked for Days of Remembrance Working Group volunteers from Commission o Commissioner Arseneault was nominated for the Working Group. o Commissioners Epstein, Meek and Ross volunteered for the Working Group. • Commissioner Kennedy gave information on program on sex trafficking at Mitchell Hamline. IX. Staff Comments Human Rights & Relations Commission Meeting Dates—all meetings for 2020 will be fourth Tuesday of the month, except November and December. X. Adjournment Motion by Commissioner Ross to adjourn the meeting, seconded by Commissioner Kennedy. Motion carried. Meeting adjourned at 6:51 p.m. Date: January 28, 2020 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2019 Human Rights & Relations Commission Work Plan Review Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Staff Liaison Heidi Lee will review the items that were not completed on the 2019 Human Rights & Relations Work P lan, and which items were continued to the 2020 HRRC Work Plan. ATTACHMENTS: Description 2019 HRRC Work Plan-Final Update Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Commission: Human Rights and Relations Commission 2019 Annual Work Plan Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Q2 2019 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_1__ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 8.D. Review and comment on staff (Communications Dept) developed protocol and procedures for applying a race and equity lens to communication content. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Nelson/Arseneault/Ross Progress Report: 3.26.2019: Heidi follow up with Jenn B. from Communications. 4.12.19: Emailed CTS to get status and CTS is looking for GARE communications information to get introductory guidance. 5.8.19: CTS will be creating a draft of protocol and procedures for applying race and equity lens to communication content then will send HRRC to review and comment on draft. 7.2.19: Protocol and procedures draft sent to HRRC for review. 8.5.19: Communications Feedback Group met with CTS Dept to provide feedback on protocol. 9.24.19: Commissioners asked for the feedback from the Communication Feedback Group and will provide feedback. 10.9.19: Lead commissioners sent feedback from the Communications Feedback Group. 10.31.19: Review and comment feedback from lead commissioners sent to Communications Department. 1.22.20: Communications Department requested clarification on feedback from HRRC. Staff Liaison sent response back to Communications Department. COMPLETED Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_1__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 2.A. Serve on cross-commission committee to review the naming a public facility in the Grandview area after the BC and Ellen Yancey. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Stringer Moore/Epstein/Nelson Partners: Human Rights & Relations Commission and Parks & Recreation Commission [LEAD] Progress Report: 3/26/2019: MJ sent email to SFaus on 3.26.2019 4.12.19: Emailed SFaus and PARC sent an email on 4.9 to coordinate cross-commission meeting times. 4.23.19: HRRC met with PARC and had conversations about the scope and direction of the initiative. 5.21.19: Emailed HRRC Lead Commissioners for status update. 5.28.19: Chair will up with PARC and have discussions about initiative at joint Council Meeting 6.18.19: Cross-commissions met and HRRC members will research Yancey homestead and plans to proceed in this initiative. 9.24.19: Work Group will reconvene to make recommendation to Parks & Recreation Commission. 10.22.19: Lead commissioners will send email to PARC with recommendations of Garden Park or Wooddale Park. There is permanency in those two parks. 12.3.19: HRRC Lead Commissioners will need to send memo with two recommendations to PARC. 1.16.20: HRRC Lead Commissioners agreed on memo recommendation. Staff Liaison emailed memo to Parks and Recreation Commission Staff Liaison. COMPLETED Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_3__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 18.E. Chair/co-chair a cross-commission committee (see partners) to ensure City facility artwork and décor reflects diversity of race and culture. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Meek/Stringer Moore/Kennedy/Moss-Keys/Ross Partners: Arts & Culture Commission, Human Rights & Relations Commission [LEAD], and Heritage Preservation Commission Progress Report: 3.26.2019 All cross commission members sent to Michelle. Gabe Aderhold (HPC), Annie Schilling (HPC) and Simon Venell (HPC). Russ Rubin (A&C), Michelle Morgan-Nelson (A&C), Hannah Klein (A&C). 4.23.19: Visioning meeting with cross commissions on 4.25.19 to discuss scope and vision. Staff liaison responded to HRRC Commissioner with guiding questions about public art. 6.24.19: Cross-commission committees going to schedule meeting at City Hall to conduct artwork/décor study in Mayor’s Conference Room & City Hall entryway. 8.19.19: Cross-commission met on 7.18.19 and notes/recommendations to have artwork and décor in reflect diversity, race, culture, and history of Edina. 8.27.19: HRRC Commissioner shared findings of notes/recommendations. HRRC approved recommendations. Staff Liaison will ask for recommendation to be on October 2019 City Council meeting. 10.11.19: Recommendations to City Council will be pushed to November meeting. 11.6.19: City Council approved the creation of a standard rubric to establish a process to assess City facilities. 1.3.20: Carry-over into 2020 Work Plan - HRRC Commissioner Meek sending out email to coordinate meeting time with ACC and HPC. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_3__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 20.B. Chair/co-chair a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Edwards/Waldron/Stringer Moore/Moss-Keys Partners: Human Rights & Relations Commission [LEAD] and Parks & Recreation Commission Progress Report: 3.26.2019: All cross commission members email sent to Cindy Edwards. Julie Strother (PARC), Bryne Osborne (PARC), Brenda McCormick (PARC) on 3.26.2019 by MJL 6.13.19: HRRC and PARC in communication to schedule cross-commission meeting. 7.18.19: HRRC and PARC met to discuss work plan initiative and proposals to getting feedback from community about barriers in participation. Email sent to PARC Staff Liaison of proposal for a community feedback forum. 8.27.19: HRRC will set up cross commission meeting with PARC will meet to create a framework to gain community feedback strategy. 9.24.19: HRRC Commissioner will follow-up with PARC. 1.1.20: Carry-over into 2020 Work Plan Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Q2 2019 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_1__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 21.C. Review and comment on the Race and Equity policy statement developed by City staff (Parks and Recreation Dept). ☒ Funds not available Lead Commissioners: Epstein/Edwards/Arseneault/Ross Progress Report: 3.26.2019: Heidi will follow up with P&R staff: R&E #34 4.16.19: Emailed SFaus to get update on policy statement to review and comment. 5.21.19: Drafts of Race and Equity policy are being researched and created by Parks & Recreation. 5.28.19: Hold until meeting with new P&R Director on 6.18.19. 7.10.19: P&R researching/creating race and equity policy that encompasses values/purpose of policy. 1.1.20: Not carried into 2020 Work Plan Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility August ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_8__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Bias Offense Response Plan review to determine if the plan should be broadened to include offenses outside of the state statute’s definition of bias offense. (Review Racial Equity Recommendation 3. A.) ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Kennedy/Nelson/Epstein/Meek Progress Report: 3.26.2019: Discussed using the last sample incident as an example using the current plan. 5.28.19: Chair Nelson will follow-up with a contact person in Eugene, OR about their Bias Offense Work. 9.27.19: HRRC Members would like to set up meeting with City Manager and Police Chief to discuss overview of the plan. Staff Liaison will set up meeting. 10.15.19: Meeting with HRRC Working Group with City Manager and Police Chief scheduled for November 15, 2019. 11.15.19: City Manager and Police Chief met with lead commissioners to talk about the current bias offense process and incidents that have occurred in Edina. 1.1.20: Carry-over into 2020 Work Plan – HRRC will differentiate between bias offense and bias incident and update policy in 2020. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April ☒ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_12_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ Days of Remembrance Event ☐ Funds not available Lead Commissioners: Arseneault/Edwards/Moss-Keys/Epstein/Beringer/Waldron Progress Report: 3.26.2019: In process. Discussed pricing for Star Tribune ($650 for 5x8 ad) and Sun Current ($350 for Edina + $300 for SLP + $300 Richfield). Student Members discussed putting DOR event in Schoology. Eventbrite discussed as another promotion. 4.16.19: Press release waiting on approval and distribution on 4.18.19. DOR posters available for distribution on 4.15.19. Will meet at on 4.23.19 to look at art work and materials for DOR event. 4.28.19: Days of Remembrance Event took place, approximately 250 people attended event. Artwork from Normandale Elementary displayed at event, then two weeks in City Hall, and then will be hosted at Edina Library in June. CTS provided audio and video support for event. 5.28.19: Debrief report will be provided within the next meetings and possible considerations for larger venue for next year’s event. 9.24.19: Motion for 2020 DOR Working Group approved. HRRC will complete Greenprint. 10.31.19: Press release for Work Group distributed, deadline for submission on 11.22.2019 12.3.19: Four submissions received and all approved to be on working group by HRRC. 1.1.20: In 2020 Work Plan – annual event Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility October ☒ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_12_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ Serve on a cross-commission committee (see partners) to complete requirements for Edina to receive the AARP City Designation. -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Beringer/Edwards/Nelson Partners: Community Health Commission [LEAD], Human Rights & Relations Commission, Parks & Recreation Commission, Transportation Commission Progress Report: 3.26.2019: Heidi follow up with JBrown 4.15.19: JBrown sent an email to cross-commission members to coordinate meeting time. 5.10.19: CHC Chair will contact AARP to get guidance on city designation process. 8.16.19: CHC Staff Liaison was asked by Chair to organize meeting for members to meet about designation process. 9.24.19: HRRC Chair met with community member to get more information about AARP designation. This work plan item will be continued for 2020 work plan. 12.17.19: CHC Staff Liaison requested this item to be removed on 2020 Work Plan based on significant time and resources not offset by investment. 1.1.20: Not carried into 2020 Work Plan Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 9 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility December ☒ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_8_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ 2019 Tom Oye Award ☐ Funds not available Lead Commissioners: Arseneault/Kennedy/Stringer Moore Progress Report: 3.26.2019: No updates yet. Committee meeting on June 2019 5.18.19: HRRC Commissioners will meet on 6.3.19 to discuss the award criteria, eligibility, and other award details 6.18.19: Press release of application and award information on August 27. December 3, the Tom Oye recipient attend December 3 City Council Meeting. Two categories: non-student and K-12 and above student awards. Potential award presenters, awards, and promoting the award and event are being discussed. 8.15.19: Tom Oye press release, application form, and website updated for public announcement. Accepting applications until October 11. 10.15.19: Nomination applications ended on October 11, 2019. Received 4 applications, 2 two students and 2 adults. 10.24.19: Sanford Berman and Olivia Pierce selected for 2019 Tom Oye Award. 11.19.19: HRRC contacted award winners via phone and letters sent. 12.3.19: Award winners were recognized at City Council meeting. 1.1.20: Carry-over into 2020 Work Plan – annual event. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 10 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_12_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ Sharing Values, Sharing Communities (One Event) ☐ Funds not available Lead Commissioners: Meek/Stringer Moore/Beringer/Kennedy Progress Report: 3.26.2019: Event date on October 6 approved. Promote event on Edition Edina in September edition – email Krystal. 5.28.19: A list of topics for event has been compiled. 6.18.19: A meeting will be set up by a HRRC member plan this event. 9.18.19: Sharing Values, Sharing Communities event has been post-poned. 10.24.19: No 2019 event, moving to 2020. 1.1.20: Carry-over into 2020 Work Plan – annual event. City Council approved cross-commission planning with Energy & Environment Commission and topic will be adaptation and/or resilience on climate change. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 11 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility May 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Serve on a cross-commission committee (see partners) to review the Public Art Program and recommend a 3-year plan for the program. ☒ Funds not available Lead Commissioners: Kennedy/Stringer Moore/Meek Partners: Arts & Culture Commission [LEAD] and Human Rights and Relations Commission Progress Report: 3.26.2019: On 4.25 an Arts & Culture Commission visioning session with HRRC members will take place. 5.21.19: Cross-commission committee is creating strategic document that includes three-year public initiative that includes cross-commission committee mission, roles, and activities. 5.28.19: HRRC waiting for notes from Art Visioning meeting. Chair will send an email to ACC Chair to follow-up. 6.18.19: ACC Members will be attending July 16 HRRC meeting to discuss the current progress of this initiative and ACC requested feedback from HRRC members. 9.11.19: ACC is planning to present 3-year plan to City Council on September 17, 2019 9.17.19: City Council updated on 3-year plan by Arts & Culture Commission in Working Session. 1.1.20: City Council has not approved this in a formal staff recommendation process at a City Council meeting. ACC will need to schedule formal presentation to City Council. COMPLETED Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) School District Partnership (Stringer Moore/Meek) Date: January 28, 2020 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2020 Human Rights & Relations Commission Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: 2020 Work Plans were approved by Council in December 2019. ATTACHMENTS: Description 2020 HRRC Work Plan Human Rights & Relations 2020 DRAFT Commission Work Plan Template Initiative #1 Initiative Type Completion Date Council Charge Ongoing April 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #2 Initiative Type Completion Date Council Charge Ongoing December 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #3 Initiative Type Completion Date Council Charge Ongoing October 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #4 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Co-chair a cross-commission (HRRC & EEC) committee to coordinate the "Sharing Values, Sharing Communites" event on the adaptation and / or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair. Progress Report: Review and Decide 2020 Tom Oye Award: Coordinate and select one recipient for the 2020 Tom Oye Award to be given in December. Review and Decide Progress Report: Days of Remembrance Event Review and Recommend Create an assessment rubric / recommendation process for City facility artwork and décor to ensure it reflects diversity of race and culture (R&E 18.E.). HRRC will be the lead commission and the Progress Report: Review and Decide Initiative #5 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #6 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #7 Initiative Type Completion Date Council Charge New December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support CTS NA Staff Liaison Initiative #8 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support NA Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Arts & Culture and Heritage Preservation commissions will appoint up to 2 members for feedback on the final recommendation before Progress Report: Review and Recommend Progress Report: Review and Recommend Bias Offense Plan review, create definitionsto differeniate between bias incidens and bias offenses wihtith the state statute's definition, trakcing and notification process for bias incidents. Progress Report: Progress Report: Review and Recommend Celebrate 50th anniversary of HRRC in Edina by submitting a proclamation for City Council approval. Review and Comment Review and comment on Housing Task Force comprehensive housing policy using a race & equity lens. Progress Report: Initiative #9 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support Progress Report: Review and Comment Appoint up to 2 members to provide feedback on PARC's initiative (#4) to develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement before final criteria goes to Council. Date: January 28, 2020 Agenda Item #: VI.C. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Feb. 25, 2020 HRRC meeting Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Motion to approve meeting date change for the Feb. 25, 2020 HRRC meeting. INTRODUCTION: The Human Rights & Relations Commission is scheduled to meet Feb. 25, 2020. That is the evening caucuses are held in Minnesota, so no public meetings can be held on that date after 6 p.m. The HRRC will need to pick a different date in February to hold their meeting. Possible dates to consider are Tuesday, Feb. 18, or Monday, Feb. 24. Date: January 28, 2020 Agenda Item #: VIII.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Joint Work Session with City Council Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The joint session between the Human Rights & Relations Commission and the City Council is scheduled for Tuesday, April 21. The HRRC will meet with the Council at 6:15 p.m. for the second half of the Work Session. Joint sessions with Commissions and Council are scheduled in advance, but can be moved if necessary due to timely topics that may need to be scheduled at the Work Sessions. Date: January 28, 2020 Agenda Item #: VIII.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Human Rights & Relations Commission Term Limits Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The City Council will begin meeting this month and next with prospective candidates for Boards & Commission openings. The HRRC will have two openings in 2020, due to one commissioner resigning and one having filled two terms on HRRC. Commissioners can be appointed for two full terms, each term lasting three years. Commissioners Pat Arseneault and Ellen Kennedy will be leaving the Commission in March 2020. Their last meeting will be in February.