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HomeMy WebLinkAboutHRRC Packet_2020_2_24_Meeting(1398)Agenda Human Rights and Relations Commission City Of Edina, Minnesota Community Room Monday, February 24, 2020 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: HRRC, Jan. 28, 2020 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Human Rights & Relations Commission 2020 Work Plan B.2020 Chair and Vice Chair VII.Chair And Member Comments A.Thank You to Departing HRRC Members VIII.Sta/ Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: February 24, 2020 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Jennifer Garske, Executive Assistant Item Activity: Subject:Minutes: HRRC, Jan. 28, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the Jan. 28, 2020 meeting minutes. INTRODUCTION: See attached. ATTACHMENTS: Description Meeting Minutes Jan. 28, 2020 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Community Room, January 28, 2020, 7:00 p.m. I. Call To Order Chair Nelson called the meeting to order at 7:03 p.m. II. Roll Call Answering Roll Call: Chair Nelson, Commissioners Arseneault, Beringer, Edwards, Epstein, Kennedy, Ross and Meek and Student Commissioner Iyer Staff Present: Heidi Lee, Race & Equity Coordinator, and Casey Casella, City Management Fellow Late: Commissioner Stringer Moore Absent: Student Commissioner Waldron III. Approval of Meeting Agenda Motion by Commissioner Arseneault to approve the Jan. 28, 2020 meeting agenda, seconded by Commissioner Kennedy. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Ross to approve the Dec. 3, 2019 meeting minutes, seconded by Commissioner Kennedy. Motion carried. V. Special Recognitions and Presentations—None VI. Community Comment—None VII. Reports/Recommendations A. 2019 Human Rights & Relations Commission Work Plan Review Liaison Lee reviewed items from the 2019 work plan and their status for future work plans: o Completed work plan items Nos. 1, 2 and 11 o Policies carrying over to 2020 Nos. 3, 4 and 6 o Not carrying over Nos. 5 and 8 o Events carrying over to 2020 Nos. 7, 9 and10 Initiatives Discussed: o Initiative No. 6—Bias Offense Response Plan Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Commissioner Kennedy sent the Bias Offence Response Plan to Commissioners in December. Motion by Commissioner Kennedy to amend the Jan. 28, 2020 agenda for the Commission to discuss the Working Group advisory communication, seconded by Commissioner Beringer. Motion carried. o Initiative No. 5 – City Race Equity Policy Race & Equity policy has not been carried into the 2020 plan because other staff and City Council items need to happen first. B. 2020 Human Rights & Relations Commission Work Plan Commission reviewed each work plan initiative and added lead commissioners. Initiatives discussed: • Initiative No. 8 – Housing Task Force Review o The Task Force is in research phrase o Plan to create a policy by end of 2020 o For initiative No. 8, the HRRC would review and comment on the policy • Initiative No. 9 – Parks & Recreation Commission’s CIP allocation o Different from No. 5 because No. 9 is allocation criteria of capital improvement projects • New Commission appointments o New members start in March o Applications close Friday, Jan. 31, 2020 C. Feb. 25, 2020 HRRC Meeting The Commission’s February meeting is scheduled for the evening of the 2020 Minnesota Precinct Caucus. The City cannot hold a public meeting after 6 p.m. that evening. Liaison Lee recommended Feb. 18 or 24 for the meeting. Feb. 24 was the preferred date. Motion by Commissioner Kennedy to approve moving the February HRRC meeting to Feb. 24, 2020, seconded by Commissioner Ross. Motion carried. D. Initiative No. 5 Working Group Advisory Communication Commissioner Kennedy introduced the advisory communication. Discussion topics were: • Response to hate in the community • Situation No. 5 in the resolution—whether it was racist o Liaison Lee will follow up and modify if necessary Motion by Commissioner Kennedy to accept the advisory communication, pending situation No. 5 changes, seconded by Commissioner Stringer Moore. Motion carried. Commissioner Stringer Moore arrived at 7:37 p.m. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. VIII. Member Comments • Chair Nelson o Event: Feb 13, 2020 at Edina Senior Center – Liaison Lee speaking o Event: Feb 13, 2020 at City Council Chambers – Stephanie Hawkinson, Affordable Housing Development Manager, speaking • Commissioner Meek o Podcast about anti-Semitism inspired the commissioner to keep the issue top of mind • Commissioner Kennedy o Event: May 12, 2020 at Edina Country Club with speaker IX. Staff Comments A. Joint Work Session with City Council a. Scheduled for April 21, 2020 at 6:15 p.m. B. Human Rights & Relations Commission Term Limits a. Applications are open until Jan. 31, 2020 b. Two members will cycle off the HRRC: Commissioners Arseneault and Kennedy X. Adjournment Motion by Commissioner Kennedy to adjourn the meeting, seconded by Commissioner Arseneault. Motion carried. Meeting adjourned at 7:49 p.m. Date: February 24, 2020 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Jennifer Garske, Executive Assistant Item Activity: Subject:Human Rights & Relations Commission 2020 Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: 2020 Work Plans were approved by Council in December 2019. T he attached Work Plan has been updated with progress reports in each area. ATTACHMENTS: Description HRRC 2020 Work Plan updated Human Rights & Relations 2020 DRAFT Commission Work Plan Template Initiative #1 Initiative Type Completion Date Council Charge Ongoing April 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #2 Initiative Type Completion Date Council Charge Ongoing December 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Review and Decide 2020 Tom Oye Award: Coordinate and select one recipient for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein Review and Decide Progress Report: 2.28.2020: Working group members were selected & approved in December 2019. Days of Remembrance Event Arseneault (LEAD), Ross, Epstein, Meek, Edwards and Iyer Progress Report: Initiative #3 Initiative Type Completion Date Council Charge Ongoing October 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #4 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Review and Recommend Create an assessment rubric / recommendation process for City facility artwork and décor to ensure it reflects diversity of race and culture (R&E 18.E.). HRRC will be the lead commission and the Arts & Culture and Heritage Preservation commissions will appoint up to 2 members for feedback on the final recommendation before it goes to Council. Meek (LEAD), Stringer Moore, Nelson Progress Report: 1.28.2020: Comissioner Meek will send email to schedule meeting with cross-commission members. Review and Decide Co-chair a cross-commission (HRRC & EEC) committee to coordinate the "Sharing Values, Sharing Communites" event on the adaptation and / or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair. Stringer Moore (LEAD), Nelson and Meek Progress Report: 2.19.2020: Emailed cross-commission members to connect. Initiative #5 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #6 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Edwards (LEAD), Stringer Moore Review and Recommend Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Progress Report: Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails. Review and Recommend Bias Offense Plan review, create definitions to differeniate between bias incidents and bias offenses wihtith the state statute's definition, trakcing and notification process for bias incidents. Epstein (LEAD), Nelson, Kennedy and Rubin Initiative #7 Initiative Type Completion Date Council Charge New December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support CTS NA Staff Liaison Initiative #8 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support NA Review and comment on Housing Task Force comprehensive housing policy using a race & equity lens.Beringer (LEAD), Nelson Progress Report: Progress Report: Review and Recommend Celebrate 50th anniversary of HRRC in Edina by submitting a proclamation for City Council approval.Nelson (LEAD), Kennedy Review and Comment Initiative #9 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support Progress Report: Review and Comment Appoint up to 2 members to provide feedback on PARC's initiative (#4) to develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement before final criteria goes to Council. Edwards (LEAD), Meek Date: February 24, 2020 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Jennifer Garske, Executive Assistant Item Activity: Subject:2020 Chair and Vice Chair Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Select Chair and Vice Chair of Human Rights & Relations Commission for 2020. INTRODUCTION: A Chair and Vice Chair for 2020 needs to be selected by the HRRC. Date: February 24, 2020 Agenda Item #: VII.A. To:Human Rights and Relations Commission Item Type: Other From:Jim Nelson, Chair Item Activity: Subject:Thank You to Departing HRRC Members Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Tonight is the last meeting for Commissioners Pat Arseneault and Ellen Kennedy as they cycle off the HRRC.