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HomeMy WebLinkAboutHRRC Packet_2020_7_28_MeetingAgenda Human Rights and Relations Commission City Of Edina, Minnesota Electronic Meeting The HRRC meeting will be held using Webex software and recorded. The meeting will be streamed live on the City’s YouTube channel, YouTube.com/EdinaChannel16. The recording will be available on the City's website the next day. The public also can call 833-360-0793 with Conference ID 2166005 to listen into the meeting via phone. There is no community comment at the meeting. Tuesday, July 28, 2020 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Human Rights & Relations Commission, June 23, 2020 V.Reports/Recommendations A.My Brother's Keeper Pledge for Mayors, City Council and Police B.Community Conversations About Race, Justice and Policing C.Human Rights & Relations Commission 2020 Work Plan D.2021 Work Plan Development VI.Chair And Member Comments VII.Sta1 Comments VIII.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli5cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 28, 2020 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Jennifer Garske, Executive Assistant Item Activity: Subject:Minutes: Human Rights & Relations Commission, June 23, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the June 23, 2020 meeting minutes. INTRODUCTION: See attached minutes. ATTACHMENTS: Description HRRC Minutes June 23, 2020 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Virtual Meeting, WebEx, June 23, 2020, 7:00 p.m. I. Call To Order Chair Beringer called the meeting to order at 7:04 p.m. and stated the meeting was being held remotely and shared the procedure for Community Comment. II. Roll Call Answering Roll Call: Chair Beringer, Commissioners Edwards, Epstein, Felton, Ismail, Nelson, Ross, Stringer Moore and Student Commissioner Iyer. Staff Present: Scott Neal, City Manager; Assistant City Manager Lisa Schaefer; Heidi Lee, Race & Equity Coordinator; Ryan Browning, IT Director; Jennifer Bennerotte, Communications Director; and Jennifer Garske, Executive Assistant Late: Commissioner Meek Absent: Student Commissioner Waldron III. Approval of Meeting Agenda Motion by Commissioner Epstein to approve the June 23, 2020 meeting agenda, seconded by Commissioner Ross. Roll call vote. Motion carried. Commissioner Meek joined the meeting. IV. Approval of Meeting Minutes Motion by Commissioner Nelson to approve the Feb. 24, 2020 meeting minutes, seconded by Commissioner Ross. Roll call vote. Motion carried. V. Special Recognitions and Presentations A. Welcome to New Human Rights & Relations Commission Members and Staff • Staff Liaison Lee introduced new Commissioner Members Mark Felton and Fartun Ismail o Served on the Complete Count Committee for the City • Staff Liaison introduced Risi Karim, new City Management Fellow who will be working with the HRRC as staff support VI. Community Comment A. Carolyn Jackson B. David Frenkel C. Elizabeth Stevens D. Lori Grotz Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. E. Kathy Christensen F. Felicia Franklin VII. Reports/Recommendations A. Community Conversation Around Race, Justice and Policing • City Manager Neal introduced item and wanted to formally let HRRC know about City Council’s charge as the lead convener for a community conversation around race, policing and justice in the community. o Broad parameters rather than prescribe what event(s) should look like. Council does not see this as a one-shot event. People should have opportunity to share thoughts on the initiative and should build on the Race & Equity Task Force work. o Will need to take Center for Disease Control and Minnesota Department of Health guidelines into account. o Look into what entities could partner with us on the event(s). • Commission thrilled to see more than 20 people interested enough to listen in to the meeting tonight, as the Commission will need input from citizens. o Concerns from Commission about everyone being volunteers, and would like help from Council or staff to help execute event(s), perhaps a consultant. Staff Liaison Lee can be involved in facilitation. o Commission suggested making this the Sharing Values, Sharing Community initiative that is already on the HRRC 2020 Work Plan. Suggested to change the topic for 2020 to this topic. o Commission asked how involved or onboard is the Police Department on this event(s). City Manager Neal said he is unsure, but they are aware of the event and conversation happening tonight. o Commission had questions about how to hold a community event for hundreds of people online if needed. Director Jennifer Bennerotte indicated the City has software that can accommodate this size group quickly. o Commission highlighted ongoing conversations with Police around bias offense response, but would like more check-in meetings with Police going forward. o Commission discussed next steps including a subcommittee that is formed for this event(s). Staff Liaison Lee indicated the Sharing Values, Sharing Community Subcommittee is Chair Berenger, Commissioners Meek, Nelson and Stringer Moore. Motion by Commissioner Stringer Moore for the Sharing Values, Sharing Communities subcommittee would come back to the HRRC with information about a series of community conversations about race, justice and policing, seconded by Commissioner Nelson. Roll call vote. Motion carried. B. My Brother’s Keeper Pledge for Mayors, City Councils and Police • Commission discussed My Brother’s Keeper Pledge on the Obama Foundation site and proposed the mayor sign. o City Manager Neal indicated he could take pledge and have it be part of the conversation. The Police Department reports direct report to him. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. C. Recap of the Joint Meeting with the HRRC and City Council • Chair Beringer introduces item and briefly recapped the joint meeting held at the City Council Work Session April 21. Covered initiatives on the HRRC’s 2020 Work Plan including the Sharing Values, Sharing Community event that was to be planned with the Energy & Environment Commission, bias offense updates and the postponed Days of Remembrance event. D. Human Rights & Relations Commission 2020 Work Plan • Initiatives discussed: o Initiative #1—Days of Remembrance Event • Commission discussed having a virtual event this year and that the planned speaker would be available to next year. o Initiative #3—Sharing Values, Sharing Communities event with EEC • Commission has already voted to change this to the community conversation around race, policing and justice. Staff Liaison Lee will bring this to the Council to approve change to HRRC 2020 Work Plan. Subcommittee will meet to start discussing event(s). o Initiative #4—Assessment Rubric / Recommendation Process for City Facility Artwork and Décor to Reflect Diversity • Staff Liaison Lee has received names of Arts & Culture Commissioners on cross-commission. o Initiative #5—Identify Barriers for Participation in Programming Commissioner Felton would like to join this initiative. Commission discussed challenges with the data collected and how do they know next steps. o Initiative #6—Bias Offense Plan Commission discussed importance of ongoing communication with the Police Department on police policy, procedure and policing, and the value of separating this initiative from annual check-ins with Police Chief, or not, and how those could be structured and where they fit on the HRRC Work Plan. Staff Liaison Lee shared what the City is working on with bias offense plan and aligning it with the HRRC plan. Commission discussed bias offense incidents in the City and how they can be reported and tracked, including unconscious bias incidents. Staff Liaison Lee shared there is a form on the Better Together website for people to report bias incidents, and the challenges of incidents (particularly graffiti) on private property vs. public property. Motion by Commissioner Stringer Moore to implement City Manager Scott Neal’s recommendation that the Commission create a liaison position to meet with police annually, seconded by Commissioner Epstein. Roll call vote. Motion passes. • Commission asked about new members joining initiatives. Staff Liaison Lee shared that each initiative can have four commissioners, and new members can let the chair or staff liaison know what initiatives they might be interested in. E. HRRC 50th Anniversary Proclamation • Staff Liaison Lee shared proclamation with Commission, which centers around the work the Commission has done in the past 50 years and that Edina is an inclusive and welcoming community for all. Will need someone to accept the proclamation at the July 21 City Council meeting. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Motion by Commissioner Stringer Moore to approve the HRRC 50th Anniversary proclamation and send it to the City Council for the July 22 meeting, seconded by Commissioner Epstein. Roll call vote. Motion passes. VIII. Chair and Member Comments • Chair Beringer shared the City has great info about voting on the City website about August Primary and General Election in November. • Commissioner Edwards encouraged people to vote by mail and wished everyone a happy Gay Pride Month in June. • Commissioner Ismail shared that she was figuring out technology issues with her tablet and thanked everyone for all the information at her first meeting. • Commissioner Nelson indicated he was so glad to see so many people listening in to meeting today. IX. Staff Comments A. Feedback on the Limited English Proficiency (LEP) Policy • Staff Liaison thanked Commissioners for their feedback on the policy. Next steps will be what does training look like for staff members on LEP. B. HRRC Calendar of Meetings and Events • The July 28 HRRC meeting will be held electronically. • Staff Liaison Lee asked for a volunteer to accept the 50th Anniversary Proclamation at the July 21 City Council meeting. Chair Beringer indicated she was not available. Motion by Commissioner Felton to nominate Vice Chair Michael Epstein to attend the July 21 City Council meeting to accept the HRRC 50th Anniversary Proclamation, seconded by Commissioner Ross. Roll call vote. Motion passes. X. Adjournment Motion by Commissioner Epstein to adjourn the meeting, seconded by Commissioner Felton. Roll call vote. Motion carried. Meeting adjourned at 9:14 p.m. Date: July 28, 2020 Agenda Item #: V.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:My Brother's Keeper Pledge for Mayors, City Council and Police Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Staff Liaison Lee will share an update on City Manager Scott Neal agreeing to sign the pledge at the June 23 HRRC meeting. The pledge is a call for mayors, city councils and police oversight bodies to address police use- of-force policies. T he pledge can be found here, https://www.obama.org/mayor-pledge/#pledge Date: July 28, 2020 Agenda Item #: V.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Community Conversations About Race, Justice and Policing Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The Sharing Values, Sharing Communities subcommittee will share initial ideas about the Community Conversations about Race, Justice and Policing, as charged by City Council in June. Council officially approved the change to the HRRC 2020 Work P lan at the July 21 meeting. Staff Liaison Lee will also update the Commission on discussions for community partnerships in events. ATTACHMENTS: Description Community Conversations Recommendations from Subcommittee 7-23-20 July 23, 2020 The Sharing Values, Sharing Community committee has met three times to develop recommendations as it pertains to the City Council's request for us to lay the groundwork for community conversations on race, justice and policing. We would like to include these recommendations in our upcoming meeting packet. RECOMMENDATIONS 1. Event with Professor Duchess Harris (Race and Policing) and Student Arjun Maheshwari (Historical Presentation on Race in Edina) a. Budget: $500 fee for Dr. Harris b. Example of presentation: https://www.youtube.com/watch?v=xru7-00lkw8 c. Leverage community partners and organizations for marketing/promotion of events 2. Open Forum Listening Session a. Budget: Consultant for organizational structure, implementation of best practices b. Anonymous process for capturing feedback and questions c. Multiple offerings based on time and day: evening, day and morning d. Multiple offerings based on topic, e.g., race + policing, education, healthcare + seniors e. Leverage community partners and organizations for marketing/promotion of events f. Potential consultant to help with forums: Phyllis Braxton-Frierson from Pink Consulting 3. Panel with Key Community Stakeholders a. Stakeholders: Police Chief, EPS Superintendent, Parks & Recreation, student representation important b. Budget: Consultant to manage the event and negative feedback, moderator for the event c. Leverage community partners and organizations for marketing/promotion of events 4. Edina Learning Circle Book Group/Club platform in partnership with Amazon a. Budget b. Research needed on how the program works c. Potentially partner with Edina Community Foundation d. *Black in Edina Short Documentary i. *Start production as soon as we get approval and budget ii. BIPOC crew iii. Georgia Fort recommendation for producer e. Possibly connect with the Arts & Culture Commission, which is working on a podcast, “Being Black in Edina” f. Also partner with Edina Community Foundation (Robert Blanton, who’s on the board, has experience with directing/producing) g. Benchmark/Understanding of what our peer cities (St. Louis Park, Bloomington, Minnetonka) are doing as it pertains to this “period in time,” diversity, inclusion and equity work, Human Rights & Relations Commissions i. Heidi or new fellow or another City employee to do this research/outreach Date: July 28, 2020 Agenda Item #: V.C. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Human Rights & Relations Commission 2020 Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The HRRC 2020 Work Plan was approved by the City Council in December 2019. The attached Work Plan has been updated with progress reports in several areas. Also attached is the draft rubric from the cross-commission for Initiative #4, which the Commission will review at the meeting. ATTACHMENTS: Description HRRC 2020 Work Plan updated Art & Decor Rubric 7-23-20 Human Rights & Relations 2020 Commission Work Plan - City Council Approved: 12.03.2019 March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response Initiative #1 Initiative Type Completion Date Council Charge Ongoing April 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #2 Initiative Type Completion Date Council Charge Ongoing December 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #3 Initiative Type Completion Date Council Charge 3.16.2020: Days of Remembrance event has been postponed due to City facilties closures in alignment with MN Department of Health COVID-19 response plan. Review and Decide 2020 Tom Oye Award: Coordinate and select one recipient for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein Review and Decide Progress Report: 2.28.2020: Working group members were selected & approved in December 2019. Days of Remembrance Event Arseneault (LEAD), Ross, Epstein, Meek, Edwards and Iyer Progress Report: Ongoing October 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #4 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #5 Initiative Type Completion Date Council Charge Review and Recommend Create an assessment rubric / recommendation process for City facility artwork and décor to ensure it reflects diversity of race and culture (R&E 18.E.). HRRC will be the lead commission and the Arts & Culture and Heritage Preservation commissions will appoint up to 2 members for feedback on the final recommendation before it goes to Council. Meek (LEAD), Stringer Moore, Nelson Progress Report: 1.28.2020: Comissioner Meek will send email to schedule meeting with cross-commission members. Review and Decide Co-chair a cross-commission (HRRC & EEC) committee to coordinate the "Sharing Values, Sharing Communites" event on the adaptation and / or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair. Stringer Moore (LEAD), Nelson and Meek 7.17.20: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting. Progress Report: 2.19.2020: Emailed cross-commission members to connect. 7.21.20: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing in 2020 and make recommendations for next steps as part of the 2020 work plan process." Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #6 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review. Edwards (LEAD), Stringer Moore Review and Recommend Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Progress Report: March & April 2020 HRRC Meeting Cancelled Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails. Review and Recommend Bias Offense Plan review, create definitions to differeniate between bias incidents and bias offenses wihtith the state statute's definition, trakcing and notification process for bias incidents. Epstein (LEAD), Nelson, Kennedy and Rubin Initiative #7 Initiative Type Completion Date Council Charge New July 2020 3 (review and recommend) Lead Commissioners Budget Staff Support CTS NA Staff Liaison Initiative #8 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support NA 7.21.20: Proclamation accepted by City Council at meeting. COMPLETE Review and comment on Housing Task Force comprehensive housing policy using a race & equity lens.Beringer (LEAD), Nelson Progress Report: Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy Review and Recommend Celebrate 50th anniversary of HRRC in Edina by submitting a proclamation for City Council approval.Nelson (LEAD), Kennedy Review and Comment Initiative #9 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support Progress Report: Review and Comment Appoint up to 2 members to provide feedback on PARC's initiative (#4) to develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement before final criteria goes to Council. Edwards (LEAD), Meek Category/Theme Considerations 4 3 2 1 Representation: Is there a visual representation of diverse groups of people in Edina? -What does diversity look like? -Who is missing from the representation? -Who or group is overrepresented? There is equal representation of diverse groups of people in Edina. There is some visual representation of diverse groups of people in Edina There is very little visual representation of diverse groups of people in Edina. There is no diversity of people represented in the artwork and décor in this facility. Gender Inclusion: Does the artwork and décor reflect diverse gender identities? -What does gender identity and expression look like? There is equal representation of gender identities reflected in the décor and artwork. There is some visual representation of gender identities reflected in the décor and artwork. There is very little visual representation of gender identities reflected in the décor and artwork. There is no visual representation of gender identities reflected in the décor and artwork. Race/Ethnicity Inclusion: Does the artwork and décor reflect more than one racial/cultural/ethnicity (consider languages and religions, as well)? -Who is missing from the representation? -Who or group is overrepresented? Accuracy: Does the artwork and décor accurately depict the culture and history of Edina? Does the artwork and décor share different narratives of BIPOC? -Does the depiction provide only one narrative? Feeling: Does the facility provide a welcoming sense/feeling of as you enter? ​Is there a variety of mediums used? Each facility has its own look and feel, consider a wide range of art/decor styles (i.e. traditional to contemporary) and mediums (i.e. photography to illustration). -What does a welcoming space feel like to you? Representation Gender Inclusion Racial/Ethnicity Inclusion Accuracy Feeling Total Observation Notes: Next Steps/Recommendation: Date: July 28, 2020 Agenda Item #: V.D. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2021 Work Plan Development Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The Commission needs to start developing their 2021 Work Plan. The Commission should discuss any items for the upcoming Work P lan, including items that are annual events, items that carry over and new items.