HomeMy WebLinkAboutHRRC Packet_2020_7_28_MeetingAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Electronic Meeting
The HRRC meeting will be held using Webex software and recorded. The meeting will be
streamed live on the City’s YouTube channel, YouTube.com/EdinaChannel16. The recording
will be available on the City's website the next day. The public also can call 833-360-0793 with
Conference ID 2166005 to listen into the meeting via phone. There is no community
comment at the meeting.
Tuesday, July 28, 2020
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission, June 23, 2020
V.Reports/Recommendations
A.My Brother's Keeper Pledge for Mayors, City Council and Police
B.Community Conversations About Race, Justice and Policing
C.Human Rights & Relations Commission 2020 Work Plan
D.2021 Work Plan Development
VI.Chair And Member Comments
VII.Sta1 Comments
VIII.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli5cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: July 28, 2020 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Jennifer Garske, Executive Assistant
Item Activity:
Subject:Minutes: Human Rights & Relations Commission,
June 23, 2020
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the June 23, 2020 meeting minutes.
INTRODUCTION:
See attached minutes.
ATTACHMENTS:
Description
HRRC Minutes June 23, 2020
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
June 23, 2020, 7:00 p.m.
I. Call To Order
Chair Beringer called the meeting to order at 7:04 p.m. and stated the meeting was being held remotely
and shared the procedure for Community Comment.
II. Roll Call
Answering Roll Call: Chair Beringer, Commissioners Edwards, Epstein, Felton, Ismail, Nelson, Ross,
Stringer Moore and Student Commissioner Iyer.
Staff Present: Scott Neal, City Manager; Assistant City Manager Lisa Schaefer; Heidi Lee, Race & Equity
Coordinator; Ryan Browning, IT Director; Jennifer Bennerotte, Communications Director; and Jennifer
Garske, Executive Assistant
Late: Commissioner Meek
Absent: Student Commissioner Waldron
III. Approval of Meeting Agenda
Motion by Commissioner Epstein to approve the June 23, 2020 meeting agenda, seconded by
Commissioner Ross. Roll call vote. Motion carried.
Commissioner Meek joined the meeting.
IV. Approval of Meeting Minutes
Motion by Commissioner Nelson to approve the Feb. 24, 2020 meeting minutes, seconded
by Commissioner Ross. Roll call vote. Motion carried.
V. Special Recognitions and Presentations
A. Welcome to New Human Rights & Relations Commission Members and Staff
• Staff Liaison Lee introduced new Commissioner Members Mark Felton and Fartun Ismail
o Served on the Complete Count Committee for the City
• Staff Liaison introduced Risi Karim, new City Management Fellow who will be working with the
HRRC as staff support
VI. Community Comment
A. Carolyn Jackson
B. David Frenkel
C. Elizabeth Stevens
D. Lori Grotz
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
E. Kathy Christensen
F. Felicia Franklin
VII. Reports/Recommendations
A. Community Conversation Around Race, Justice and Policing
• City Manager Neal introduced item and wanted to formally let HRRC know about City Council’s
charge as the lead convener for a community conversation around race, policing and justice in the
community.
o Broad parameters rather than prescribe what event(s) should look like. Council does not see
this as a one-shot event. People should have opportunity to share thoughts on the initiative
and should build on the Race & Equity Task Force work.
o Will need to take Center for Disease Control and Minnesota Department of Health guidelines
into account.
o Look into what entities could partner with us on the event(s).
• Commission thrilled to see more than 20 people interested enough to listen in to the meeting
tonight, as the Commission will need input from citizens.
o Concerns from Commission about everyone being volunteers, and would like help from
Council or staff to help execute event(s), perhaps a consultant. Staff Liaison Lee can be
involved in facilitation.
o Commission suggested making this the Sharing Values, Sharing Community initiative that is
already on the HRRC 2020 Work Plan. Suggested to change the topic for 2020 to this topic.
o Commission asked how involved or onboard is the Police Department on this event(s). City
Manager Neal said he is unsure, but they are aware of the event and conversation happening
tonight.
o Commission had questions about how to hold a community event for hundreds of people
online if needed. Director Jennifer Bennerotte indicated the City has software that can
accommodate this size group quickly.
o Commission highlighted ongoing conversations with Police around bias offense response, but
would like more check-in meetings with Police going forward.
o Commission discussed next steps including a subcommittee that is formed for this event(s).
Staff Liaison Lee indicated the Sharing Values, Sharing Community Subcommittee is Chair
Berenger, Commissioners Meek, Nelson and Stringer Moore.
Motion by Commissioner Stringer Moore for the Sharing Values, Sharing Communities
subcommittee would come back to the HRRC with information about a series of community
conversations about race, justice and policing, seconded by Commissioner Nelson. Roll call
vote. Motion carried.
B. My Brother’s Keeper Pledge for Mayors, City Councils and Police
• Commission discussed My Brother’s Keeper Pledge on the Obama Foundation site and proposed the
mayor sign.
o City Manager Neal indicated he could take pledge and have it be part of the conversation. The Police
Department reports direct report to him.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
C. Recap of the Joint Meeting with the HRRC and City Council
• Chair Beringer introduces item and briefly recapped the joint meeting held at the City Council Work
Session April 21. Covered initiatives on the HRRC’s 2020 Work Plan including the Sharing Values,
Sharing Community event that was to be planned with the Energy & Environment Commission, bias
offense updates and the postponed Days of Remembrance event.
D. Human Rights & Relations Commission 2020 Work Plan
• Initiatives discussed:
o Initiative #1—Days of Remembrance Event
• Commission discussed having a virtual event this year and that the planned speaker would be
available to next year.
o Initiative #3—Sharing Values, Sharing Communities event with EEC
• Commission has already voted to change this to the community conversation around race,
policing and justice. Staff Liaison Lee will bring this to the Council to approve change to HRRC
2020 Work Plan. Subcommittee will meet to start discussing event(s).
o Initiative #4—Assessment Rubric / Recommendation Process for City Facility Artwork and Décor
to Reflect Diversity
• Staff Liaison Lee has received names of Arts & Culture Commissioners on cross-commission.
o Initiative #5—Identify Barriers for Participation in Programming
Commissioner Felton would like to join this initiative. Commission discussed challenges with the
data collected and how do they know next steps.
o Initiative #6—Bias Offense Plan
Commission discussed importance of ongoing communication with the Police Department on
police policy, procedure and policing, and the value of separating this initiative from annual
check-ins with Police Chief, or not, and how those could be structured and where they fit on
the HRRC Work Plan. Staff Liaison Lee shared what the City is working on with bias offense
plan and aligning it with the HRRC plan. Commission discussed bias offense incidents in the City
and how they can be reported and tracked, including unconscious bias incidents. Staff Liaison
Lee shared there is a form on the Better Together website for people to report bias incidents,
and the challenges of incidents (particularly graffiti) on private property vs. public property.
Motion by Commissioner Stringer Moore to implement City Manager Scott Neal’s
recommendation that the Commission create a liaison position to meet with police annually,
seconded by Commissioner Epstein. Roll call vote. Motion passes.
• Commission asked about new members joining initiatives. Staff Liaison Lee shared that each initiative
can have four commissioners, and new members can let the chair or staff liaison know what initiatives
they might be interested in.
E. HRRC 50th Anniversary Proclamation
• Staff Liaison Lee shared proclamation with Commission, which centers around the work the
Commission has done in the past 50 years and that Edina is an inclusive and welcoming community for
all. Will need someone to accept the proclamation at the July 21 City Council meeting.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Motion by Commissioner Stringer Moore to approve the HRRC 50th Anniversary
proclamation and send it to the City Council for the July 22 meeting, seconded by
Commissioner Epstein. Roll call vote. Motion passes.
VIII. Chair and Member Comments
• Chair Beringer shared the City has great info about voting on the City website about August Primary
and General Election in November.
• Commissioner Edwards encouraged people to vote by mail and wished everyone a happy Gay Pride
Month in June.
• Commissioner Ismail shared that she was figuring out technology issues with her tablet and thanked
everyone for all the information at her first meeting.
• Commissioner Nelson indicated he was so glad to see so many people listening in to meeting today.
IX. Staff Comments
A. Feedback on the Limited English Proficiency (LEP) Policy
• Staff Liaison thanked Commissioners for their feedback on the policy. Next steps will be what
does training look like for staff members on LEP.
B. HRRC Calendar of Meetings and Events
• The July 28 HRRC meeting will be held electronically.
• Staff Liaison Lee asked for a volunteer to accept the 50th Anniversary Proclamation at the July 21
City Council meeting. Chair Beringer indicated she was not available.
Motion by Commissioner Felton to nominate Vice Chair Michael Epstein to attend the July 21
City Council meeting to accept the HRRC 50th Anniversary Proclamation, seconded by
Commissioner Ross. Roll call vote. Motion passes.
X. Adjournment
Motion by Commissioner Epstein to adjourn the meeting, seconded by Commissioner
Felton. Roll call vote. Motion carried.
Meeting adjourned at 9:14 p.m.
Date: July 28, 2020 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:My Brother's Keeper Pledge for Mayors, City
Council and Police
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Staff Liaison Lee will share an update on City Manager Scott Neal agreeing to sign the pledge at the June 23
HRRC meeting. The pledge is a call for mayors, city councils and police oversight bodies to address police use-
of-force policies. T he pledge can be found here, https://www.obama.org/mayor-pledge/#pledge
Date: July 28, 2020 Agenda Item #: V.B.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:Community Conversations About Race, Justice and
Policing
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The Sharing Values, Sharing Communities subcommittee will share initial ideas about the Community
Conversations about Race, Justice and Policing, as charged by City Council in June. Council officially approved
the change to the HRRC 2020 Work P lan at the July 21 meeting.
Staff Liaison Lee will also update the Commission on discussions for community partnerships in events.
ATTACHMENTS:
Description
Community Conversations Recommendations from Subcommittee 7-23-20
July 23, 2020
The Sharing Values, Sharing Community committee has met three times to develop recommendations as
it pertains to the City Council's request for us to lay the groundwork for community conversations on
race, justice and policing. We would like to include these recommendations in our upcoming meeting
packet.
RECOMMENDATIONS
1. Event with Professor Duchess Harris (Race and Policing) and Student Arjun
Maheshwari (Historical Presentation on Race in Edina)
a. Budget: $500 fee for Dr. Harris
b. Example of presentation: https://www.youtube.com/watch?v=xru7-00lkw8
c. Leverage community partners and organizations for marketing/promotion of
events
2. Open Forum Listening Session
a. Budget: Consultant for organizational structure, implementation of best practices
b. Anonymous process for capturing feedback and questions
c. Multiple offerings based on time and day: evening, day and morning
d. Multiple offerings based on topic, e.g., race + policing, education, healthcare +
seniors
e. Leverage community partners and organizations for marketing/promotion of
events
f. Potential consultant to help with forums: Phyllis Braxton-Frierson from Pink
Consulting
3. Panel with Key Community Stakeholders
a. Stakeholders: Police Chief, EPS Superintendent, Parks & Recreation, student
representation important
b. Budget: Consultant to manage the event and negative feedback, moderator for
the event
c. Leverage community partners and organizations for marketing/promotion of
events
4. Edina Learning Circle Book Group/Club platform in partnership with
Amazon
a. Budget
b. Research needed on how the program works
c. Potentially partner with Edina Community Foundation
d. *Black in Edina Short Documentary
i. *Start production as soon as we get approval and budget
ii. BIPOC crew
iii. Georgia Fort recommendation for producer
e. Possibly connect with the Arts & Culture Commission, which is working on a
podcast, “Being Black in Edina”
f. Also partner with Edina Community Foundation (Robert Blanton, who’s on the
board, has experience with directing/producing)
g. Benchmark/Understanding of what our peer cities (St. Louis Park, Bloomington,
Minnetonka) are doing as it pertains to this “period in time,” diversity, inclusion
and equity work, Human Rights & Relations Commissions
i. Heidi or new fellow or another City employee to do this
research/outreach
Date: July 28, 2020 Agenda Item #: V.C.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:Human Rights & Relations Commission 2020 Work
Plan
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The HRRC 2020 Work Plan was approved by the City Council in December 2019. The attached Work Plan has
been updated with progress reports in several areas. Also attached is the draft rubric from the cross-commission
for Initiative #4, which the Commission will review at the meeting.
ATTACHMENTS:
Description
HRRC 2020 Work Plan updated
Art & Decor Rubric 7-23-20
Human Rights & Relations
2020 Commission Work Plan - City Council Approved: 12.03.2019
March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing April 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing December 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #3 Initiative Type Completion Date Council Charge
3.16.2020: Days of Remembrance event has been postponed due to City facilties closures in alignment with MN Department of Health COVID-19 response plan.
Review and Decide
2020 Tom Oye Award: Coordinate and select one recipient
for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein
Review and Decide
Progress Report: 2.28.2020: Working group members were selected & approved in December 2019.
Days of Remembrance Event
Arseneault (LEAD), Ross, Epstein, Meek,
Edwards and Iyer
Progress Report:
Ongoing October 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #4 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #5 Initiative Type Completion Date Council Charge
Review and Recommend
Create an assessment rubric / recommendation process for City
facility artwork and décor to ensure it reflects diversity of race and
culture (R&E 18.E.). HRRC will be the lead commission and the
Arts & Culture and Heritage Preservation commissions will appoint
up to 2 members for feedback on the final recommendation before
it goes to Council.
Meek (LEAD), Stringer Moore, Nelson
Progress Report: 1.28.2020: Comissioner Meek will send email to schedule meeting with cross-commission members.
Review and Decide
Co-chair a cross-commission (HRRC & EEC) committee to
coordinate the "Sharing Values, Sharing Communites" event on the
adaptation and / or resilience on climate change. Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as a co-chair.
Stringer Moore (LEAD), Nelson and Meek
7.17.20: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting.
Progress Report: 2.19.2020: Emailed cross-commission members to connect.
7.21.20: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing
in 2020 and make recommendations for next steps as part of the 2020 work plan process."
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #6 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review.
Edwards (LEAD), Stringer Moore
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in
partnership with communities of color to identify barriers for
participation in programming by creating a plan to reach
communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as co-chair.
Progress Report: March & April 2020 HRRC Meeting Cancelled
Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails.
Review and Recommend
Bias Offense Plan review, create definitions to differeniate between
bias incidents and bias offenses wihtith the state statute's definition,
trakcing and notification process for bias incidents.
Epstein (LEAD), Nelson, Kennedy and Rubin
Initiative #7 Initiative Type Completion Date Council Charge
New July 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
CTS
NA Staff Liaison
Initiative #8 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
7.21.20: Proclamation accepted by City Council at meeting. COMPLETE
Review and comment on Housing Task Force comprehensive
housing policy using a race & equity lens.Beringer (LEAD), Nelson
Progress Report:
Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy
Review and Recommend
Celebrate 50th anniversary of HRRC in Edina by submitting a
proclamation for City Council approval.Nelson (LEAD), Kennedy
Review and Comment
Initiative #9 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
Progress Report:
Review and Comment
Appoint up to 2 members to provide feedback on PARC's initiative
(#4) to develop criteria that incorporates sustainability and equity
for prioritizing capital improvements for park infrastructure needs,
including playground equipment, warming houses and core
amenities for expansion and replacement before final criteria goes
to Council.
Edwards (LEAD), Meek
Category/Theme Considerations 4 3 2 1
Representation:
Is there a visual representation
of diverse groups of people in
Edina?
-What does
diversity look like?
-Who is missing
from the
representation?
-Who or group is
overrepresented?
There is equal
representation of
diverse groups of
people in Edina.
There is some
visual
representation of
diverse groups of
people in Edina
There is very little
visual
representation of
diverse groups of
people in Edina.
There is no diversity
of people
represented in the
artwork and décor in
this facility.
Gender Inclusion:
Does the artwork and décor
reflect diverse gender
identities?
-What does gender
identity and
expression look
like?
There is equal
representation of
gender identities
reflected in the
décor and artwork.
There is some
visual
representation of
gender identities
reflected in the
décor and artwork.
There is very little
visual
representation of
gender identities
reflected in the
décor and
artwork.
There is no visual
representation of
gender identities
reflected in the décor
and artwork.
Race/Ethnicity Inclusion:
Does the artwork and décor
reflect more than one
racial/cultural/ethnicity
(consider languages and
religions, as well)?
-Who is missing
from the
representation?
-Who or group is
overrepresented?
Accuracy:
Does the artwork and décor
accurately depict the culture
and history of Edina? Does the
artwork and décor share
different narratives of BIPOC?
-Does the
depiction provide
only one
narrative?
Feeling:
Does the facility provide a
welcoming sense/feeling of as
you enter? Is there a variety of
mediums used? Each facility
has its own look and feel,
consider a wide range of
art/decor styles (i.e. traditional
to contemporary) and
mediums (i.e. photography to
illustration).
-What does a
welcoming space
feel like to you?
Representation
Gender Inclusion
Racial/Ethnicity Inclusion
Accuracy
Feeling
Total
Observation Notes:
Next Steps/Recommendation:
Date: July 28, 2020 Agenda Item #: V.D.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Work Plan Development Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The Commission needs to start developing their 2021 Work Plan. The Commission should discuss any items for
the upcoming Work P lan, including items that are annual events, items that carry over and new items.