HomeMy WebLinkAboutHRRC Packet_2020_8_25_MeetingAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
VIRTUAL MEETING
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001, access code 1333658463.
Tuesday, August 25, 2020
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission July 28, 2020
V.Special Recognitions And Presentations
A.Farewell to HRRC Student Commissioners
VI.Reports/Recommendations
A.2020 Human Rights & Relations Commission Work Plan
B.2021 Human Rights & Relations Commission Work Plan
Development
VII.Chair And Member Comments
VIII.Sta1 Comments
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli5cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: August 25, 2020 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Jennifer Garske, Executive Assistant
Item Activity:
Subject:Minutes: Human Rights & Relations Commission
July 28, 2020
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the July 28, 2020 meeting minutes.
INTRODUCTION:
Please see attached minutes.
ATTACHMENTS:
Description
Minutes: HRRC, July 28. 2020
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
July 28, 2020, 7 p.m.
I. Call To Order
Chair Beringer shared information for virtual meeting guidelines for Commissioners and those watching or
listening in to the meeting.
Chair Beringer called the meeting to order at 7:05 p.m.
II. Roll Call
Answering Roll Call: Chair Beringer, Commissioners Edwards, Epstein, Ismail, Meek, Nelson, Ross,
Stringer Moore and Student Commissioner Waldron
Staff Present: Heidi Lee, Race & Equity Coordinator; Ryan Browning, IT Director; Risi Karim, City
Management Fellow; and Jennifer Garske, Executive Assistant
Absent: Student Commissioner
Late: Commissioner Felton
III. Approval of Meeting Agenda
Motion by Commissioner Epstein to approve the July 28, 2020 meeting agenda, seconded by
Commissioner Nelson. Roll call vote. Motion carried.
Commissioner Felton joined the meeting at 7:06 p.m.
IV. Approval of Meeting Minutes
Commissioners indicated the following changes to the draft minutes:
• Correct spelling of Commissioner Beringer in Item VII
• Correct wording in Item VII, Section B, to read “…reports directly to him”
• Correct extra word in Item VII, Section D, delete extra “to”
• Suggested in the wording of the motion in Item VII, Section D, that “annually” be deleted
Motion by Commissioner Nelson to approve the June 23, 2020 meeting minutes with
changes, seconded by Commissioner Ross. Roll call vote. Motion carried.
V. Reports/Recommendations
A. My Brother’s Keeper Pledge for Mayor’s, City Council and Police
• Update from Staff Liaison Lee that City Manager Neal indicated he would take the pledge and
would contact Police Chief Nelson to make this process part of the public engagement.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
B. Community Conversation About Race, Justice and Policing
• Subcommittee members gave update on discussions held at meetings since last HRRC meeting in
June. They have discussed types of events; possible speakers; community forum with stakeholders
such as the Police Chief, school superintendent and especially students; and a podcast centered
around race in Edina in partnership with the Arts & Culture Commission.
• The Commission discussed partnering with the group working on affordable housing issues in the
City. Commissioner Felton will attend one of their meetings and share information.
• The group talked about who could join the subcommittee, and if the subcommittee should be a
task force or working group instead. Staff Liaison Lee shared the differences between the groups.
• A timeline for the event(s) was discussed. Staff Liaison Lee shared that the HRRC Work Plan
change approved by Council is for one event for 2020, which takes the place of Sharing Values,
Sharing Communities. And that event will lay the foundation for more events in 2021. The
Commission discussed if they could have two events in 2020. Staff Liaison Lee made suggestions
about combining events, and keeping the Commission’s workload in mind.
• Members of the subcommittee discussed the need to prioritize this initiative, and what resources
they need from the City and staff.
• The group also discussed making sure it was an event that everyone could attend and barriers
around language, as well as concerns around having only a virtual event. They also talked about
having multiple ways to participate to keep COVID-19 guidelines in mind and asked what resources
the City has to host a virtual event or outdoor event.
• The Commission emphasized wanting the community to help plan the event but realize the timeline
for making a working group is difficult. Staff Liaison Lee shared that the event should be completed
by the end of October.
• The group decided they did not need to take a vote on the ideas brought forward, as this revised
initiative is now part of the Work Plan.
C. Human Rights & Relations Commission 2020 Work Plan
• The Commission discussed the Work Plan with the following updates:
o Initiative #2 Tom Oye Award—the subcommittee should start meeting. Let Commissioner
Epstein know if any other Commissioners would like to join this initiative.
o Initiative #4 Assessment Rubric for City facility artwork and décor—the Commission reviewed
the rubric that was shared in the meeting packet, and will be presented to Council this month
with HRRC’s approval.
Motion by Commissioner Stringer Moore to approve the rubric as presented, seconded by
Commissioner Ross. Roll call vote. Motion carried.
o Initiative #5 Identify barriers to participation in programming—the subcommittee had no
update as they have not heard from anyone from the Parks & Recreation Commission, who is
part of this cross-commission. Staff Liaison Lee said they could talk about it for the 2021 Work
Plan.
o Initiative #6 Bias Offense review—subcommittee wondered what the next steps are for this
initiative. Staff Liaison Lee said the Commission could include quarterly meetings with the
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Police Department as part of this initiative. And this needs to be reviewed by the Police Chief
before it would go to Council for approval. Staff Liaison Lee will help facilitate a meeting with
the subcommittee and the Police Chief. The Commission shared ways that the bias offense
form on Better Together Edina could be more easily found by residents, including adding
search terms. The Commission also gave Staff Liaison Lee updates to the members of this
subcommittee to update the Work Plan document.
o Initiative #7 50th Anniversary Proclamation—Commissioner Epstein shared his experience
accepting the proclamation at the July 21, 2020 Council meeting. The Commission asked if the
City was publicizing the proclamation, and Staff Liaison Lee indicated she would talk with the
Communications Department.
o Initiative #8 Review and comment on Housing Task Force comprehensive housing policy—
Commission Felton volunteered to join this subcommittee.
o Initiative #9 Feedback on Parks & Recreation Commission’s initiative to develop criteria for
sustainability and equity in prioritizing capital improvements for park infrastructure needs—
Subcommittee shared there has been no progress, and two spots are open on this initiative for
others to join.
• The Commission asked if there was an update from the Parks & Recreation Commission on HRRC’s
recommendations for renaming a City park for the Yancey family. Staff Liaison Lee shared that PARC
has received HRRC’s recommendation and will be deciding on the location and providing their
recommendation to Council.
D. 2021 Work Plan Development
• The Commission discussed the 2021 Work Plan and what would be completed, continued or added
from this year’s Work Plan. The group discussed how to approach Initiative #3 for 2021, knowing
the timeline for Work Plan approval means they need to complete the draft to present to Council
at the September HRRC meeting.
• The Commission wondered if they should add an initiative on affordable housing. Staff Liaison Lee
shared there is already a Task Force around that topic.
• The Commission asked where the initiative from 2018 about becoming an AARP-designated City
went for 2019. Staff Liaison Lee shared that it was taken off work plans for 2019 because the
Community Health Commission was concerned the designation would be too much work for the
Commissions and staff.
• Staff Liaison Lee recapped the discussion and went over what would be included in a draft 2021
Work Plan that would be part of the meeting agenda for the August HRRC meeting. The
Commission suggested rolling the PARC cross-commission initiatives (#5 and #9) into one initiative.
Staff Liaison Lee will reach out to the PARC liaison and gather their feedback on this change. The
Commission also discussed what happens if the Council approves the art rubric (Initiative #4), and
what is HRRC’s role going forward with this initiative. The subcommittee shared that the rubric
would be applied to City Hall and eventually other City buildings. Staff Liaison Lee said the next step
is applying the rubric, but this initiative could be completed for HRRC in 2020.
• Staff Liaison Lee will have a draft 2021 Work Plan at the August meeting so the Commission can
approve the 2021 Work Plan at the September meeting and go to Council for feedback in October.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
The Commission also discussed what to include in the 2021 Work Plan for Initiative #3 from the
suggestions from the subcommittee.
• The Commission asked who is responsible for holding the City accountable for the initiatives in the
Race & Equity Work Plan. The Commission is concerned there is a perception in the public that the
City is taking too much time with R&E Work Plan items. Staff Liaison Lee shared that she is
responsible and updates the Council quarterly on progress. The Commission asked to receive those
updates as well.
VI. Chair and Member Comments
• Chair Beringer encouraged everyone to vote in the Primary Election.
VII. Staff Comments
• Staff Liaison Lee shared that HRRC were grand marshals for the virtual Fourth of July Parade
in Edin in honor of the 50th Anniversary and current and past HRRC members were included
in the video produced for the event.
VIII. Adjournment
Motion by Commissioner Nelson to adjourn the meeting, seconded by Commissioner Ross.
Roll call vote. Motion carried.
Meeting adjourned at 8:39 p.m.
Date: August 25, 2020 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
Other
From:Heidi Lee, Race & Equity Coorindator
Item Activity:
Subject:Farewell to HRRC Student Commissioners Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Aug. 25 will be the last meeting for Student Commissioners Mythili Iyer and Shin Bee Waldron as they cycle off
the Human Rights & Relations Commission.
Date: August 25, 2020 Agenda Item #: VI.A.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2020 Human Rights & Relations Commission Work
Plan
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve second sub-committee to be added to Work Plan Initiative #3 for planning the Community Conversation
Around Race, Justice and Policing.
INTRODUCTION:
The HRRC 2020 Work Plan was approved by the City Council in December 2019, with the change to Initiative
#3 Sharing Values, Sharing Communities to include Community Conversation Around Race, Justice and Policing
approved by Council July 21, 2020. The attached Work Plan has been updated with progress reports in several
areas.
ATTACHMENTS:
Description
2020 HRRC Work Plan
Human Rights & Relations
2020 Commission Work Plan - City Council Approved: 12.03.2019
March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing April 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing December 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #3 Initiative Type Completion Date Council Charge
3.16.2020: Days of Remembrance event has been postponed due to City facilities closures in alignment with MN Department of Health COVID-19 response plan.
POSTPONED
Review and Decide
2020 Tom Oye Award: Coordinate and select one recipient
for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein
Review and Decide
Progress Report: 2.28.2020: Working group members were selected & approved in December 2019.
Days of Remembrance Event
Arseneault (LEAD), Ross, Epstein, Meek,
Edwards and Iyer
Progress Report:
Ongoing October 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #4 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Review and Recommend
Create an assessment rubric / recommendation process for City
facility artwork and décor to ensure it reflects diversity of race and
culture (R&E 18.E.). HRRC will be the lead commission and the
Arts & Culture and Heritage Preservation commissions will appoint
up to 2 members for feedback on the final recommendation before
it goes to Council.
Meek (LEAD), Stringer Moore, Nelson
Progress Report: 1.28.2020: Commissioner Meek will send email to schedule meeting with cross-commission members.
Review and Decide
Co-chair a cross-commission (HRRC & EEC) committee to
coordinate the "Sharing Values, Sharing Communities" event on the
adaptation and / or resilience on climate change. Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as a co-chair.
Stringer Moore (LEAD), Nelson, Meek and
Beringer
7.17.2020: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting.
7.28.2020: HRRC approved assessment rubric/recommendation process for City Council review and approval for August City Council meeting.
8.18.2020: City Council approved approve the Arts & Décor assessment rubric as recommended by HRRC and to direct HRRC to conduct an assessment on the Mayor’s
Conference Room and City Hall Atrium using the rubric for City Council review. RUBRIC COMPLETED
Progress Report: 2.19.2020: Emailed cross-commission members to connect.
7.21.2020: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing
in 2020 and make recommendations for next steps as part of the 2021 work plan process."
7.28.2020: Commission reviewed subcommittee recommendations and approved to hold presentation and open forum sessions for community conversations. Remaining
recommendations will be reviewed for 2021 work plan process.
Initiative #5 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #6 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review.
7.28.2020: Commission discussed inserting quarterly meeting with police staff liaison into Bias Offense/Incident Plan.
8.20.2020: Staff Liaison will get feedback from police department on document.
Edwards (LEAD), Stringer Moore
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in
partnership with communities of color to identify barriers for
participation in programming by creating a plan to reach
communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as co-chair.
Progress Report: March & April 2020 HRRC Meeting Cancelled
Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails.
Review and Recommend
Bias Offense Plan review, create definitions to differentiate between
bias incidents and bias offenses within the state statute's definition,
tracking and notification process for bias incidents.
Epstein (LEAD), Nelson and Ross
Initiative #7 Initiative Type Completion Date Council Charge
New December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
CTS
NA Staff Liaison
Initiative #8 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
7.21.2020: Proclamation accepted and approved by City Council meeting. COMPLETE
Review and comment on Housing Task Force comprehensive
housing policy using a race & equity lens.Beringer (LEAD), Nelson
Progress Report:
Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy
Review and Recommend
Celebrate 50th anniversary of HRRC in Edina by submitting a
proclamation for City Council approval.Nelson (LEAD), Kennedy
Review and Comment
Initiative #9 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
Progress Report:
Review and Comment
Appoint up to 2 members to provide feedback on PARC's initiative
(#4) to develop criteria that incorporates sustainability and equity
for prioritizing capital improvements for park infrastructure needs,
including playground equipment, warming houses and core
amenities for expansion and replacement before final criteria goes
to Council.
Edwards (LEAD), Meek
Date: August 25, 2020 Agenda Item #: VI.B.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Human Rights & Relations Commission Work
Plan Development
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The Commission will continue developing their 2021 Work Plan. Attached is a draft of the 2021 HRRC Work
Plan for discussion.
ATTACHMENTS:
Description
2021 Draft HRRC Work Plan
Commission: Human Rights and Relations Commission
2021 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Days of Remembrance Recognition
Deliverable
Event and/or Action
Leads Target
Completion Date
April 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 2 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Tom Oye Award:
Coordinate and select one recipient for the 2021 Tom Oye Award.
Deliverable
Planning and awarding of Tom Oye
Award
Leads Target
Completion Date
December 2021
Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative.
Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Coordinate “Sharing Values, Sharing Communities” event
Deliverable
Event and/or Action
Leads Target
Completion Date
October 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Race, Justice, and Policing Community Awareness Plan &
Implementation
Deliverable
Create and implement ways for
community members to engage and
Leads Target
Completion Date
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, Communications and Technology
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Bias Offense & Incident Response Plan Review
Deliverable
Review of response plan and providing
recommendations to City Council.
Leads Target
Completion Date
December 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Provide feedback on plan to reach and survey communities of color to
identify barriers for participation in programming. The plan provided
will identify current data, structure of feedback, questions being asked,
and how data will be used.
Deliverable
Provide feedback
Leads Target
Completion Date
December 2021
Budget Required:
Staff Support Required:
Liaison Comments:
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it will need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 30
minutes):
☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov