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HomeMy WebLinkAboutHRRC Packet_2020_9_22_MeetingAgenda Human Rights and Relations Commission City Of Edina, Minnesota Virtual Meeting This meeting will be held electronically using Webex software. The meeting will be streamed live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by calling 1-415-655-0001, access code 1332920662. Tuesday, September 22, 2020 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Human Rights & Relations Commission August 25, 2020 V.Special Recognitions And Presentations A.Introduction of New HRRC Student Commissioners VI.Reports/Recommendations A.2020 Human Rights & Relations Commission Work Plan B.2021 Human Rights & Relations Commission Work Plan Development C.Racial Covenants and Housing Accessibility VII.Chair And Member Comments VIII.Sta0 Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: September 22, 2020 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Risi Karim, City Management Fellow Item Activity: Subject:Minutes: Human Rights & Relations Commission August 25, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the August 25, 2020 meeting minutes. INTRODUCTION: Please see attached minutes. ATTACHMENTS: Description 8.25.20 HRRC Minutes Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Virtual Meeting, WebEx, Aug. 25, 2020, 7:00 p.m. I. Call To Order Chair Beringer shared information for virtual meeting guidelines for Commissioners and those watching or listening in to the meeting. Chair Beringer called the meeting to order at 7:08 p.m. II. Roll Call Answering Roll Call: Chair Beringer, Commissioners Edwards, Epstein, Felton, Meek and Stringer Moore Staff Present: Heidi Lee, Race & Equity Coordinator; Ryan Browning, IT Director; Risi Karim, City Management Fellow; and Jennifer Garske, Executive Assistant Absent: Commissioner Nelson; Student Commissioners Iyer and Waldron Late: Commissioners Ismail and Ross III. Approval of Meeting Agenda Motion by Commissioner Stringer Moore to approve the Aug. 25, 2020 meeting agenda, seconded by Commissioner Epstein. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Commissioners indicated the following changes to the draft minutes: • Correct absent roll call list to include Student Commissioner Iyer Motion by Commissioner Epstein to approve the July 28, 2020 meeting minutes with change, seconded by Commissioner Felton. Roll call vote. Motion carried. V. Special Recognitions & Presentations A. Farewell to HRRC Student Commissioners • Chair Beringer thanked Student Commissioners Iyer and Waldron for their time spent serving on the Human Rights & Relations Commission. VI. Reports/Recommendations A. Human Rights & Relations Commission 2020 Work Plan • The Commission discussed the Work Plan with the following updates: o Initiative #1 Day of Remembrance–Event has been postponed o Initiative #2 Tom Oye Award—The subcommittee will be meeting in the following week to discuss the planning of the event and will report back with updates at later time Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. o Initiative #3 Sharing Value Sharing Communities/Community Conversation—Commissioner Stringer Moore suggested that another working committee should be assembled to work on part two of the event.  Sept. 23 is the proposed date for the first event pending the availability of speakers; part two of the event will tentatively be held in October.  Staff Liaison Lee relayed that a second subcommittee for the event would be best considering time restraints opposed to assembling a working group. Staff Liaison Lee shared that the Sept. 23 date for the event would put time constraints on the marketing capability of the event for the city. Motion by Commissioner Stringer Moore to approve adding a second sub-committee to the Work Plan Initiative #3 for planning the Community Conversation Around Race, Justice and Policing, seconded by Commissioner Felton. Roll call vote. Motion carried. The second subcommittee will be composed of Commissioners Felton and Meek o Initiative #4 Assessment Rubric for City Facility Artwork and Décor—The rubric was approved at the Aug. 18 City Council meeting o Initiative #5 Identifying Barriers to Participation in Programming—Staff Liaison Lee announced that this initiative would feed into the 2021 work plan. Staff will take back the initiative to formulate a proposal and submit to the commission for review and comment. o Initiative #6 Bias offense review—Staff Liaison Lee spoked with Chief Nelson about quarterly meetings with commissioners and the Chief has indicated he is on board to meet with the subcommittee o Initiative #7 50th Anniversary Proclamation—Completed o Initiative #8 Review and Comment on Housing Strategy Task Force Comprehensive Housing Policy—The initiative is still in progress because the commission has not yet received the policy from the Housing Strategy Task Force. o Initiative #9 Feedback on Parks & Recreation Commission’s Initiative—Staff Liaison Lee shared that the policy has been received and forwarded to the subcommittee for review and comment. B. 2021 Work Plan Development • The Commission discussed the 2021 Work Plan and what would be completed, continued or added from this year’s Work Plan. • Staff Liaison Lee asked the Commission to consider making the Tom Oye Award (Initiative #2) bi- annually opposed to annually. Chair Beringer and Commissioner Stringer Moore recommend the award stay as is and be awarded on an annual basis. • Commissioner Felton expressed his concern over the lack of movement by Edina Police Department on several of the incentives that the Race & Equity Task Force put out in 2018. In an effort to keep Chief Nelson from being bombarded, Commissioner Felton asked if Chief Nelson has anything to share about the progress of some of the incentives. Staff Liaison Lee shared that she is in close contact with Chief Nelson and they have been working diligently on the initiatives, but it takes time for these changes to be effectively implemented. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. • Staff Liaison Lee asked for feedback on when the Commission would like to host a joint work session. Chair Beringer indicated that earlier in the year would be preferable. • Staff Liaison Lee will update the 2021 Work Plan and provide the final version to the Commission at the next meeting for their approval. • The Commission asked that quarterly meetings with the Police Chief be added to the 2021 Work Plan for initiative #5. • Commissioner Felton asked if the Commission should add an accountability piece to the workplan to make sure the Race & Equity Task Force initiatives are being carried out. Commissioner Stringer Moore commented that the accountability of the Race & Equity Task Force initiatives falls on the City and is a job function of Staff Liaison Lee as the city’s Race & Equity Coordinator. VII. Chair and Member Comments • Commissioner Ismail expressed to the commission that she is available to spread the word about the Sharing Value Sharing Communities/Community Conversation event amongst the East African community VIII. Staff Comments • No staff comments IX. Adjournment Motion by Commissioner Felton to adjourn the meeting, seconded by Commissioner Meek. Roll call vote. Motion carried. Meeting adjourned at 8:09p.m. Date: September 22, 2020 Agenda Item #: V.A. To:Human Rights and Relations Commission Item Type: Other From:Risi Karim, City Management Fellow Item Activity: Subject:Introduction of New HRRC Student Commissioners Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Sept. 22 will be the first HRRC meeting for new Student Commissioners Francesca Lichtenberger, Sabeehudeen Mirza, and Magnus Borene. Date: September 22, 2020 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2020 Human Rights & Relations Commission Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: The HRRC 2020 Work Plan was approved by the City Council in December 2019.The attached Work Plan has been updated with progress reports in several areas. ATTACHMENTS: Description 2020 HRRC Work Plan Human Rights & Relations 2020 Commission Work Plan - City Council Approved: 12.03.2019 March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response Initiative #1 Initiative Type Completion Date Council Charge Ongoing April 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #2 Initiative Type Completion Date Council Charge Ongoing December 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Review and Decide Progress Report: 2.28.2020: Working group members were selected & approved in December 2019. Days of Remembrance Event Arseneault (LEAD), Ross, Epstein, Meek, Edwards and Iyer Progress Report: 9.17.2020: Commissioners edited Tom Oye documents (press release, application form, and poster) to Communications. Key Dates: Submission Deadline - Monday, November 9, 2020. HRRC Award Recipient Decision: Tuesday, November 17, 2020. Award Recognition at City Council: Tuesday, December 1, 2020 3.16.2020: Days of Remembrance event has been postponed due to City facilities closures in alignment with MN Department of Health COVID-19 response plan. POSTPONED Review and Decide 2020 Tom Oye Award: Coordinate and select one recipient for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein Initiative #3 Initiative Type Completion Date Council Charge Ongoing October 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #4 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 7.17.2020: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting. 7.28.2020: HRRC approved assessment rubric/recommendation process for City Council review and approval for August City Council meeting. Progress Report: 2.19.2020: Emailed cross-commission members to connect. 7.21.2020: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing in 2020 and make recommendations for next steps as part of the 2021 work plan process." 7.28.2020: Commission reviewed subcommittee recommendations and approved to hold presentation and open forum sessions for community conversations. Remaining recommendations will be reviewed for 2021 work plan process. 9.18.2020: A Community Conversation on Race, Justice and Policing on October 21, 2020 from 7p-9p via WebEx Review and Recommend Create an assessment rubric / recommendation process for City facility artwork and décor to ensure it reflects diversity of race and culture (R&E 18.E.). HRRC will be the lead commission and the Arts & Culture and Heritage Preservation commissions will appoint up to 2 members for feedback on the final recommendation before it goes to Council. Meek (LEAD), Stringer Moore, Nelson Progress Report: 1.28.2020: Commissioner Meek will send email to schedule meeting with cross-commission members. Review and Decide Co-chair a cross-commission (HRRC & EEC) committee to coordinate the "Sharing Values, Sharing Communities" event on the adaptation and / or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair. Stringer Moore (LEAD), Nelson, Meek and Beringer Initiative #5 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #6 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Progress Report: March & April 2020 HRRC Meeting Cancelled Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails. 8.22.2020: Initiative will be updated in HRRC 2021 Work Plan as "Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and Review and Recommend Bias Offense Plan review, create definitions to differentiate between bias incidents and bias offenses within the state statute's definition, tracking and notification process for bias incidents. Epstein (LEAD), Nelson and Ross 8.18.2020: City Council approved approve the Arts & Décor assessment rubric as recommended by HRRC and to direct HRRC to conduct an assessment on the Mayor’s Conference Room and City Hall Atrium using the rubric for City Council review. RUBRIC COMPLETED Edwards (LEAD), Stringer Moore Review and Recommend Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. 4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review. 7.28.2020: Commission discussed inserting quarterly meeting with police staff liaison into Bias Offense/Incident Plan. 8.20.2020: Staff Liaison will get feedback from police department on document. 9.17.2020: Coordinating meeting with Police Chief and HRRC Subcommittee to meet. Initiative #7 Initiative Type Completion Date Council Charge New December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support CTS NA Staff Liaison Initiative #8 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support NA Review and Comment Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy Review and Recommend Celebrate 50th anniversary of HRRC in Edina by submitting a proclamation for City Council approval.Nelson (LEAD), Kennedy 7.21.2020: Proclamation accepted and approved by City Council meeting. COMPLETE Review and comment on Housing Task Force comprehensive housing policy using a race & equity lens.Beringer (LEAD), Nelson Progress Report: 9.18.2020: Staff Liaison will coordinate meeting with HRRC subcommittee for a meeting in November 2020 to review policy. Initiative #9 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support Progress Report: 8.24.2020: HRRC Commissioners emailed the PARC plan for review and comment. Review and Comment Appoint up to 2 members to provide feedback on PARC's initiative (#4) to develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement before final criteria goes to Council. Edwards (LEAD), Meek Date: September 22, 2020 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2021 Human Rights & Relations Commission Work Plan Development Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the 2021 Work Plan. INTRODUCTION: The Commission will review the developed 2021 Work Plan and finalize initiatives before taking a final vote. Attached is a draft of the 2021 HRRC Work Plan for discussion. ATTACHMENTS: Description 2021 Work Plan Commission: Human Rights and Relations Commission 2021 Annual Work Plan Proposal Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title Coordinate Days of Remembrance Recognition Deliverable Event and/or Action Leads Target Completion Date April 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. The Days of Remembrance Event has been growing every year as of 2019, there was almost 250 people who attended the event at City Hall. City Manager Comments: Progress Report: Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title Tom Oye Award: Coordinate and select one recipient for the 2021 Tom Oye Award. Deliverable Planning and awarding of Tom Oye Award Leads Target Completion Date December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. Staff Liaison asked the HRRC to consider frequency of award because of limited applications received. In 2019, two recipient categories were introduced: Student and Community Member. Four applications received, two for student and two community member nominations received. City Manager Comments: Progress Report: Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title Coordinate “Sharing Values, Sharing Communities” event Deliverable Event and/or Action Leads Target Completion Date October 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Progress Report: Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title Race, Justice, and Policing Community Awareness Plan & Implementation Deliverable Create and implement ways for community members to engage about race, justice and policing. Leads Target Completion Date: December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, Communications and Technology Liaison Comments: Create and implement one action or event for 2021 to engage community members to engage about race, justice and policing. City Manager Comments: Progress Report: Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Bias Offense & Incident Response Plan Review and meet with police department representative quarterly for updates. Deliverable Review of response plan and providing recommendations to City Council. Leads Target Completion Date December 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Progress Report: Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. Deliverable Provide feedback Leads Target Completion Date December 2021 Budget Required: No budget required Staff Support Required: Staff Liaison and Staff Support Liaison Comments: No changes. City Manager Comments: Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it will need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☒ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Date: September 22, 2020 Agenda Item #: VI.C. To:Human Rights and Relations Commission Item Type: Correspondence From:Risi Karim, City Management Fellow Item Activity: Subject:Racial Covenants and Housing Accessibility Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Edina resident Andy Lewis would like the opportunity to present to the Commission at the Oct. 27 meeting.