HomeMy WebLinkAboutHRRC Packet_2020_10_27_MeetingAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Virtual Meeting
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001, access code 133 730 4849
Tuesday, October 27, 2020
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission September 22,
2020
V.Special Recognitions And Presentations
A.Racial Covenants & Housing Accessibility Presentation
VI.Reports/Recommendations
A.2020 Human Rights & Relations Commission Work Plan
B.2021 Human Rights & Relations Commission Work Plan
VII.Chair And Member Comments
VIII.Sta, Comments
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli1cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: October 27, 2020 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Risi Karim, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission
September 22, 2020
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the September 22,2020 HRRC meeting minutes
INTRODUCTION:
Please see attached minutes
ATTACHMENTS:
Description
9.22.20 HRRC Minutes
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
Sept. 22, 2020, 7 p.m.
I. Call To Order
Chair Beringer shared information for virtual meeting guidelines for Commissioners and those watching or
listening in to the meeting.
Chair Beringer called the meeting to order at 7:04 p.m.
II. Roll Call
Answering Roll Call: Chair Beringer, Commissioners Edwards, Epstein, Nelson and Ross
Student Commissioners Lichtenberger and Mirza
Staff Present: Heidi Lee, Race & Equity Coordinator; Ryan Browning, IT Director; and Jennifer Garske,
Executive Assistant
Absent: Commissioner Meek
Late: Commissioners Felton, Ismail and Stringer Moore and Student Commissioner Borene
III. Approval of Meeting Agenda
Motion by Commissioner Nelson to approve the Sept. 22, 2020 meeting agenda, seconded
by Commissioner Ross. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Commissioners indicated the following changes to the draft minutes:
• Indicate Commissioner Ross was late due to technical difficulties
• Page 2—Initiative #6 spokeb should be spoke
Motion by Commissioner Ross to approve the Aug. 25, 2020 meeting minutes with changes,
seconded by Commissioner Nelson. Roll call vote. Motion carried.
Student Commissioner Borene joined the meeting at 7:10 p.m. (had technical difficulties).
V. Special Recognition and Presentations
A. Introduction of new Student Commissioners
• Chair Beringer asked the new Student Commissioner to introduce themselves at their first HRRC
meeting.
• Student Commissioner Lichtenberger introduced herself and shared she is a student at
Benilde-St. Margaret’s.
• Student Commissioner Mirza introduced himself and shared he is a student at Edina High School.
Draft Minutes☒
Approved Minutes☐
Approved Date:
• Student Commissioner Borene introduced himself and shared he is also a student at Edina High
School
Commissioner Felton joined the meeting again at 7:15 p.m. (had technical difficulties).
VI. Reports/Recommendations
A. Human Rights & Relations Commission 2020 Work Plan
• The Commission discussed the Work Plan with the following updates:
o Initiative #2—Tom Oye Award
• Items submitted to Communications—application, posters and press release
• The Commission discussed how many printed posters were needed, especially since people
are not grabbing flyers like they would before COVID-19. Also discussed where the posters
should be placed, including asking the Student Commissioners where at Edina High School
they could be shared.
• The Commission decided money was better spent this year on social media posts, vs. too
many printed posters.
• Initiative #3—Community Conversations
o Commissioner Felton shared details about the subcommittee’s meeting about the event.
The subcommittee includes Commissioners Felton, Meek and Stringer Moore, as well as
Colleen Feige, President of the League of Women Voters Edina; Carolyn Jackson, member
of the Energy & Environment Commission and Vice Chair of the Edina Community Fund;
and Hope Melton, coordinator with Edina Neighbors for Affordable Housing.
o The Commission discussed the logistics of the event, as well as how to best involve the
community.
o Commissioner Felton asked questions about the information from the Police Department
available on the website, and compared it to Bloomington’s website. Staff Liaison Lee
shared the challenges of those particular Race & Equity Task Force recommendations.
o Commissioner Felton indicated he would send Staff Liaison Lee the proposed Community
Conversations plan to distribute to all HRRC members.
• Initiative #4--Art Rubric
o Staff Liaison Lee shared an update about using the rubric at City Hall and other City
buildings.
o Staff Liaison Lee will share links to stories in the Edina Sun-Current and the Star Tribune
about the Art Rubric.
• Initiative #5—Barriers to Park & Recreation program participation
o Staff Liaison Lee said this would be discussed during the 2021 Work Plan agenda item.
o The initiative will be two-fold for 2021.
• Initiative #6—Bias Offense
o Commissioner Epstein shared the subcommittee has a meeting with Police Chief Nelson on
Sept. 30. They will talk with the Chief about getting quarterly meetings with the
subcommittee on his schedule. If Commissioners have specific questions for the Police
Chief, they should send them to Commissioner Epstein to share at the meeting.
Draft Minutes☒
Approved Minutes☐
Approved Date:
• Initiative #7—Proclamation for 50th Anniversary
o Agenda: Edina had episode with segment on the history of the HRRC. Staff Liaison Lee will
send the link to the episode to the Commission.
• Initiative #8—Review Housing Strategy Task Force report
o Staff Liaison Lee shared she has talked with the Affordable Housing Development Manager
Hawkins and the Task Force hope to have the final policy to HRRC for review in
November. The Task Force will likely plan a joint meeting with Planning Commission,
HRRC and the Task Force as well.
• Initiative #9—Parks & Rec review
o Staff Liaison Lee sent out information to the subcommittee for review. She will send to
the rest of the Commission.
Commissioner Ismail joined at 7:28 p.m.
Chair Beringer left the meeting at 7:50 p.m.
B. 2021 Work Plan Development
• Staff Liaison Lee reminded the Commission that they need to vote on the Work Plan tonight so it
can go to the joint Work Session with the City Council next month.
• Vice Chair Epstein went over the proposed 2021 Work Plan and the Commission discussed the five
initiatives included. Staff Liaison Lee reminded the Commission of which initiatives are ongoing each
year, and what had been added for 2021.
Motion by Commissioner Epstein to adopt the 2021 Human Rights & Relations Commission
Work Plan, seconded by Commissioner Felton. Roll call vote. Motion carried.
Commissioner Stringer Moore joined the meeting at 8:02 p.m.
C. Racial Covenants and Housing Accessibility
• Resident Andy Lewis would like to present to the Commission about the history of racial covenants
in the City, and help residents that might still have covenants on their deed. The Commission and
Staff Liaison Lee discussed the presentation topic, and the Commission agreed he should present at
the Oct. 27 HRRC meeting.
VII. Chair and Member Comments
• Chair Nelson welcomed the three new Student Commissioners. He also shared the book he
is reading, “How to be an Antiracist,” and that his Rotary Club is hosting Gail Rosenblum
from the Star Tribune at an upcoming meeting.
• Commissioner Stringer Moore also welcomed the Student Commissioners, She shared
information about the organizations she helped found, #SharetheMicMN, and that the group
will be featured in the next Edina Magazine.
Draft Minutes☒
Approved Minutes☐
Approved Date:
• Commissioner Edwards applauded the Minnesota Lynx making it to the WNBA playoffs, her
thoughts on the death of Supreme Court Justice Ruth Bader Ginsberg and encouraged
everyone to get their ballots early and vote.
• Commissioner Felton also welcomed the Student Commissioners and thanked his fellow
Commissioners and shared how much he was looking forward to working with all them.
• Student Commissioner Lichtenberger let the Commission know she is helping start a new
club at Benilde-St. Margaret’s, Red Knights for Human Rights.
• Student Commissioner Mirza thanked Commissioners for the welcome.
• Student Commissioner Borene thanked the Commission for information provided during
the Police information discussion, as well as the warm welcome to the Commission.
VIII. Staff Comments
• Staff Liaison Lee went over next steps for Commission to know how her Race & Equity Work
Plan intersects with the HRRC Work Plan. She shared info about the City’s Budget Work
Plan, Department Work Plans, the Race & Equity Work Plan and the HRRC Work Plan.
• Staff Liaison Lee shared information about her different roles with the City as the Race &
Equity Coordinator.
• She will provide an update to City Council in November on the Race & Equity Work Plan,
then will provide to that update to the HRRC at the next meeting, Nov. 17. She will also
provide updates on items that intersect with the HRRC Work Plan.
• Commissioner Edwards asked about “The Stories We Share” videos produced by The Race &
Equity Advancement Team (REAT), and now posted on the Better Together Edina website.
Staff Liaison Lee said she would send out the link to the videos. The Commission discussed
REAT and HRRC could partner together in the future.
IX. Adjournment
Motion by Commissioner Ross to adjourn the meeting, seconded by Commissioner Nelson.
Roll call vote. Motion carried.
Meeting adjourned at 8:24 p.m.
Date: October 27, 2020 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
Other
From:Risi Karim, City Management Fellow
Item Activity:
Subject:Racial Covenants & Housing Accessibility
Presentation
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None
INTRODUCTION:
City of Edina Resident Andy Lewis will be giving a informational presentation to members of the HRRC
regarding the history of racial deed covenants and how they have impacted the structure of the community.
Date: October 27, 2020 Agenda Item #: VI.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2020 Human Rights & Relations Commission Work
Plan
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The HRRC 2020 Work Plan was approved by the City Council in December 2019.The attached Work Plan has
been updated with progress reports in several areas.
ATTACHMENTS:
Description
2020 HRRC Work Plan
Human Rights & Relations
2020 Commission Work Plan - City Council Approved: 12.03.2019
March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing April 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing December 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Review and Decide
2020 Tom Oye Award: Coordinate and select one recipient
for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein
Review and Decide
Progress Report: 2.28.2020: Working group members were selected & approved in December 2019.
Days of Remembrance Event
Arseneault (LEAD), Ross, Epstein, Meek,
Edwards and Iyer
Progress Report: 9.17.2020: Commissioners edited Tom Oye documents (press release, application form, and poster) to Communications. Key Dates: Submission
Deadline - Monday, November 9, 2020. HRRC Award Recipient Decision: Tuesday, November 17, 2020. Award Recognition at City Council: Tuesday, December 1, 2020
10.23.2020: Tom Oye Award application was open on 9.24.2020. Press release and posters have been placed at locations within the City. Five nominations have been
submitted.
3.16.2020: Days of Remembrance event has been postponed due to City facilities closures in alignment with MN Department of Health COVID-19 response plan.
POSTPONED
Initiative #3 Initiative Type Completion Date Council Charge
Ongoing October 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #4 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Review and Decide
Co-chair a cross-commission (HRRC & EEC) committee to
coordinate the "Sharing Values, Sharing Communities" event on the
adaptation and / or resilience on climate change. Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as a co-chair.
Stringer Moore (LEAD), Nelson, Meek and
Beringer
Review and Recommend
Create an assessment rubric / recommendation process for City
facility artwork and décor to ensure it reflects diversity of race and
culture (R&E 18.E.). HRRC will be the lead commission and the
Arts & Culture and Heritage Preservation commissions will appoint
up to 2 members for feedback on the final recommendation before
it goes to Council.
Meek (LEAD), Stringer Moore, Nelson
Progress Report: 1.28.2020: Commissioner Meek will send email to schedule meeting with cross-commission members.
7.28.2020: HRRC approved assessment rubric/recommendation process for City Council review and approval for August City Council meeting.
8.18.2020: City Council approved approve the Arts & Décor assessment rubric as recommended by HRRC and to direct HRRC to conduct an assessment on the Mayor’s
Conference Room and City Hall Atrium using the rubric for City Council review. RUBRIC COMPLETED
7.28.2020: Commission reviewed subcommittee recommendations and approved to hold presentation and open forum sessions for community conversations. Remaining
recommendations will be reviewed for 2021 work plan process.
9.18.2020: A Community Conversation on Race, Justice and Policing on October 21, 2020 from 7p-9p via WebEx
10.22.2020: Event was held on October 21 from 7-830p with six panelist and moderator. The event was available on City website, YouTube, Facebook Live, and channels
318 and 16 for viewing. COMPLETED.
7.17.2020: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting.
Progress Report: 2.19.2020: Emailed cross-commission members to connect.
7.21.2020: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing
in 2020 and make recommendations for next steps as part of the 2021 work plan process."
Initiative #5 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #6 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Edwards (LEAD), Stringer Moore
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in
partnership with communities of color to identify barriers for
participation in programming by creating a plan to reach
communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as co-chair.
Progress Report: March & April 2020 HRRC Meeting Cancelled
Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails.
8.22.2020: Initiative will be updated in HRRC 2021 Work Plan as "Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and
reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather
information. "
10.22.2020: This initiative will be revised for 2021 HRRC Work Plan. ON HOLD
Review and Recommend
Bias Offense Plan review, create definitions to differentiate between
bias incidents and bias offenses within the state statute's definition,
tracking and notification process for bias incidents.
Epstein (LEAD), Nelson and Ross
4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review.
7.28.2020: Commission discussed inserting quarterly meeting with police staff liaison into Bias Offense/Incident Plan.
8.20.2020: Staff Liaison will get feedback from police department on document.
9.17.2020: Coordinating meeting with Police Chief and HRRC Subcommittee to meet.
10.23.2020: HRRC Subcommittee with Police Chief Nelson to provide feedback on Bias Offense Plan. Subcommittee is revising document and adding edits.
Initiative #7 Initiative Type Completion Date Council Charge
New December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
CTS
NA Staff Liaison
Initiative #8 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
Progress Report: 9.18.2020: Staff Liaison will coordinate meeting with HRRC subcommittee for a meeting in November 2020 to review policy.
10.22.2020: Housing Task Force will attend HRRC meeting on 11/17/2020 to present housing policy.
Beringer (LEAD), Nelson
Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy
Review and Recommend
Celebrate 50th anniversary of HRRC in Edina by submitting a
proclamation for City Council approval.Nelson (LEAD), Meek
7.21.2020: Proclamation accepted and approved by City Council meeting. COMPLETED
Review and comment on Housing Task Force comprehensive
housing policy using a race & equity lens.
Review and Comment
Initiative #9 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
Review and Comment
Appoint up to 2 members to provide feedback on PARC's initiative
(#4) to develop criteria that incorporates sustainability and equity
for prioritizing capital improvements for park infrastructure needs,
including playground equipment, warming houses and core
amenities for expansion and replacement before final criteria goes
to Council.
Edwards (LEAD)
Progress Report: 8.24.2020: HRRC Commissioners emailed the PARC plan for review and comment.
10.12.2020: HRRC provided comments and questions to PARC based on the CIP Prioritization information document. Following up with PARC staff liaison if additional
feedback from HRRC will be needed.
Date: October 27, 2020 Agenda Item #: VI.B.
To:Human Rights and Relations Commission Item Type:
Other
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Human Rights & Relations Commission Work
Plan
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None
INTRODUCTION:
Chair Beringer will debrief with the commission about the annual work plan review session that took place with
the city council on Oct. 6th
ATTACHMENTS:
Description
2021 Work Plan
Commission: Human Rights and Relations Commission
2021 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Coordinate Days of Remembrance Recognition
Deliverable
Event and/or Action
Leads Target
Completion Date
April 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Liaison Comments: No changes. The Days of Remembrance Event has been growing every year as of 2019, there was almost 250 people who attended the event
at City Hall.
City Manager Comments:
Progress Report:
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Tom Oye Award: Coordinate and select one recipient for the 2021 Tom
Oye Award.
Deliverable
Planning and awarding of Tom Oye
Award
Leads Target
Completion Date
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, and Communications
Liaison Comments: No changes. Staff Liaison asked the HRRC to consider frequency of award because of limited applications received. In 2019, two recipient
categories were introduced: Student and Community Member. Four applications received, two for student and two community member nominations received.
City Manager Comments:
Progress Report:
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Coordinate “Sharing Values, Sharing Communities” event
Deliverable
Event and/or Action
Leads Target
Completion Date
October 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Liaison Comments: No changes.
City Manager Comments:
Progress Report:
Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Race, Justice, and Policing Community Awareness Plan &
Implementation
Deliverable
Create and implement ways for
community members to engage about
race, justice and policing.
Leads Target
Completion Date:
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, Communications and Technology
Liaison Comments: Create and implement one action or event for 2021 to engage community members to engage about race, justice and policing.
City Manager Comments:
Progress Report:
Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Bias Offense & Incident Response Plan Review and meet with police
department representative quarterly for updates.
Deliverable
Review of response plan and providing
recommendations to City Council.
Leads Target
Completion Date
December 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Liaison Comments: No changes.
City Manager Comments:
Progress Report:
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Review and comment on a plan developed by P&R and R&E staff to
identify barriers for participation and reach communities of color
through different modes and feedback, determine how data would be
used. With the HRRC (with the PARC) implement that plan to gather
information.
Deliverable
Provide feedback
Leads Target
Completion Date
December 2021
Budget Required: No budget required
Staff Support Required: Staff Liaison and Staff Support
Liaison Comments: No changes.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it will need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 30
minutes):
☐ Mar ☒ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov