HomeMy WebLinkAboutHRRC Packet_2020_12_1_MeetingAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Virtual Meeting: WebEx
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001, access code 177 250 9274
Tuesday, December 1, 2020
5:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission November 17,
2020
V.Reports/Recommendations
A.2020 Human Rights & Relations Commission Work Plan
B.2021 Human Rights & Relations Commission Work Plan
VI.Chair And Member Comments
VII.Sta- Comments
VIII.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli2cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: December 1, 2020 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Risi Karim, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission
November 17, 2020
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the November 17,2020 HRRC meeting minutes
INTRODUCTION:
Please see attached minutes
ATTACHMENTS:
Description
11.17.20 HRRC Minutes
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
Nov. 17, 2020, 7 p.m.
I. Call To Order
Chair Beringer shared information for virtual meeting guidelines for Commissioners and those watching or
listening in to the meeting.
Chair Beringer called the meeting to order at 7:04 p.m.
II. Roll Call
Answering Roll Call: Chair Beringer, Commissioners Epstein,Ross,Felton,Nelson,Edwards, and Stringer
Moore; Student Commissioners Lichtenberger and Mirza
Staff Present: Heidi Lee, Race & Equity Coordinator; Ryan Browning, IT Director; Risi Karim, City
Management Fellow; Stephanie Hawkinson, Affordable Housing Development Manager; Cary Teague,
Community Development Director
Absent: Commissioner Ismail and Student Commissioner Borene
III. Approval of Meeting Agenda
Motion by Commissioner Felton to approve the Nov 17, 2020 meeting agenda, seconded by
Commissioner Stringer Moore. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Commissioners indicated the following changes to the draft minutes:
VII. Chair and Member Comments amend language for Commissioner Nelson comment to read
“Commissioner Nelson also shared with the commission that after serving as the HRRC representative to
the Edina Community Council, he would like another commissioner to take his place next year”
Motion by Commissioner Nelson to approve the Oct 27, 2020 meeting minutes, seconded by
Commissioner Epstein. Roll call vote. Motion carried.
V. Special Recognitions & Presentations
A. Housing Strategy Task Force: Housing Report
• Housing Strategy Task Force Chair Bernadette Horning and Vice-chair Dan Hunt
simultaneously presented to both the Human Rights & Relations Commission and Planning
Commission a summary of the task force completed housing report for the City of Edina.
• Immediately following the presentation Commissioners engaged in a Q&A with members of
the task force as well with staff present from the city’s Community Development Department.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
• Chair Beringer and Commissioners thanked the Housing Strategy Task Force for their time
and hard work putting together the report over the past year in a half.
VI. Reports/Recommendations
Commissioner Ross left the meeting at 8:15pm
A. Human Rights & Relations Commission 2020 Work Plan
• The Commission discussed the Work Plan with the following updates:
o Initiative #6 – Bias Offense Plan
• The subcommittee has received the plan edits back from Staff liaison Lee and will move
forward with reviewing those edits.
• The subcommittee has also heard back from Police Chief Nelson and is in the process of
scheduling meeting dates to discuss the bias offense plan between the subcommittee and
Chief Nelson.
o Initiative #7 – Housing Report
• Staff Liaison Lee shared that the housing report would be headed back to the task force and
the consulting firm on Friday November 20th for final edits, any additional
feedback/comments that Commissioners would like to share with the task force will need to
be submitted to the Housing Strategy Task Force Staff Liaison Stephanie Hawkinson.
B. Tom Oye Award Nomination (2020)
Chair Beringer opened the voting process by first thanking and acknowledging all 7 nominees for their hard
work and efforts in making Edina a better community for all.
• 2020 Tom Oye Award Nominees ( No specific order)
- Dyslexia Parent Alliance
- Francesca Lichtenberger
- Rebecca Sorensen, Rachel Abegbenro and Edina High School Black Student Union
- Shreya Konkimalla
- Erin Zamoff
- Michelle Meek
- Sayali Amarapurkar and AshaUSA
After the Commission discussed the candidates in length and a series of voting took place a
consensus was reached that the 2020 Tom Oye Human Rights Award would be presented to
Rebecca Sorensen, Rachel Abegbenro and Edina High School Black Student Union
The Commission agreed 3 individual certificates will be presented to the recipients, Commissioner Stringer
Moore volunteered to create the certificates and have them framed.
C. 2021 Human Rights & Relations Commission Work Plan
o Initiative #1 - 2021 Days of Remembrance
- Staff Liaison Lee shared that as the first event of 2021 now would be the time to begin the
planning of the event.
D. 2021 Days of Remembrance Work Group
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
o The subcommittee will be comprised of Commissioners Stringer Moore, Edwards, and Epstein;
Student Commissioner Mirza and Lichtenberger.
VII. Chair and Member Comments
• Student Commissioner Lichtenberger shared with the commission that her club has chosen
to Native American Heritage month as this month’s theme.
VIII. Staff Comments
• Staff Liaison Lee reminded the Commission that the next HRRC meeting taking place on
December 1st will begin at 5:30pm.
• The 2021 HRRC meeting calendar has been Tentatively set; meetings will take place the
fourth Tuesday of each month except in the months of November and December.
• At the next HRRC meeting taking place on December 1st Staff Liaison Lee will be presenting
an update to the Commission on the Race and Equity Workplan.
IX. Adjournment
Motion by Commissioner Nelson to adjourn the meeting, seconded by Commissioner
Felton. Roll call vote. Motion carried.
Meeting adjourned at 8:44 p.m.
Date: December 1, 2020 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2020 Human Rights & Relations Commission Work
Plan
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None
INTRODUCTION:
The HRRC 2020 Work Plan was approved by the City Council in December 2019.
ATTACHMENTS:
Description
2020 HRRC Work Plan
Human Rights & Relations
2020 Commission Work Plan - City Council Approved: 12.03.2019
March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing April 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing December 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Review and Decide
2020 Tom Oye Award: Coordinate and select one recipient
for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein
Review and Decide
Progress Report: 2.28.2020: Working group members were selected & approved in December 2019.
Days of Remembrance Event
Arseneault (LEAD), Ross, Epstein, Meek,
Edwards and Iyer
Progress Report: 9.17.2020: Commissioners edited Tom Oye documents (press release, application form, and poster) to Communications. Key Dates: Submission
Deadline - Monday, November 9, 2020. HRRC Award Recipient Decision: Tuesday, November 17, 2020. Award Recognition at City Council: Tuesday, December 1, 2020
10.23.2020: Tom Oye Award application was open on 9.24.2020. Press release and posters have been placed at locations within the City. Five nominations have been
submitted.
11.10.2020: Tom Oye Award application closed on 11.09.2020. Award recipient will be decided on November 17 meeting by HRRC.
11.17.2020: Award recipients decided and will be notified. Presentation will be at 12/1/2020 City Council meeting.
3.16.2020: Days of Remembrance event has been postponed due to City facilities closures in alignment with MN Department of Health COVID-19 response plan.
POSTPONED
Initiative #3 Initiative Type Completion Date Council Charge
Ongoing October 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #4 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Review and Decide
Co-chair a cross-commission (HRRC & EEC) committee to
coordinate the "Sharing Values, Sharing Communities" event on the
adaptation and / or resilience on climate change. Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as a co-chair.
Stringer Moore (LEAD), Nelson, Meek and
Beringer
Review and Recommend
Create an assessment rubric / recommendation process for City
facility artwork and décor to ensure it reflects diversity of race and
culture (R&E 18.E.). HRRC will be the lead commission and the
Arts & Culture and Heritage Preservation commissions will appoint
up to 2 members for feedback on the final recommendation before
it goes to Council.
Meek (LEAD), Stringer Moore, Nelson
Progress Report: 1.28.2020: Commissioner Meek will send email to schedule meeting with cross-commission members.
7.28.2020: HRRC approved assessment rubric/recommendation process for City Council review and approval for August City Council meeting.
8.18.2020: City Council approved approve the Arts & Décor assessment rubric as recommended by HRRC and to direct HRRC to conduct an assessment on the Mayor’s
Conference Room and City Hall Atrium using the rubric for City Council review. RUBRIC COMPLETED
Progress Report: 2.19.2020: Emailed cross-commission members to connect.
7.21.2020: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing
in 2020 and make recommendations for next steps as part of the 2021 work plan process."
7.28.2020: Commission reviewed subcommittee recommendations and approved to hold presentation and open forum sessions for community conversations. Remaining
recommendations will be reviewed for 2021 work plan process.
9.18.2020: A Community Conversation on Race, Justice and Policing on October 21, 2020 from 7p-9p via WebEx
10.22.2020: Event was held on October 21 from 7-830p with six panelist and moderator. The event was available on City website, YouTube, Facebook Live, and channels
318 and 16 for viewing. COMPLETED.
7.17.2020: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting.
Initiative #5 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #6 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review.
7.28.2020: Commission discussed inserting quarterly meeting with police staff liaison into Bias Offense/Incident Plan.
8.20.2020: Staff Liaison will get feedback from police department on document.
9.17.2020: Coordinating meeting with Police Chief and HRRC Subcommittee to meet.
10.23.2020: HRRC Subcommittee with Police Chief Nelson to provide feedback on Bias Offense Plan. Subcommittee is revising document and adding edits.
Edwards (LEAD), Stringer Moore
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in
partnership with communities of color to identify barriers for
participation in programming by creating a plan to reach
communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as co-chair.
Progress Report: March & April 2020 HRRC Meeting Cancelled
Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails.
8.22.2020: Initiative will be updated in HRRC 2021 Work Plan as "Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and
reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather
information. "
10.22.2020: This initiative will be revised for 2021 HRRC Work Plan. ON HOLD
Review and Recommend
Bias Offense Plan review, create definitions to differentiate between
bias incidents and bias offenses within the state statute's definition,
tracking and notification process for bias incidents.
Epstein (LEAD), Nelson and Ross
11.10.2020: Staff Liaison gathering edits from Police Chief and will send to subcommittee and schedule meeting to decide on quarterly meetings.
11.24.2020: Subcommittee met to review police chief edits. Revisions will continue.
Initiative #7 Initiative Type Completion Date Council Charge
New December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
CTS
NA Staff Liaison
Initiative #8 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
Beringer (LEAD), Nelson
Progress Report: 9.18.2020: Staff Liaison will coordinate meeting with HRRC subcommittee for a meeting in November 2020 to review policy.
10.22.2020: Housing Task Force will attend HRRC meeting on 11/17/2020 to present housing policy.
11.17.2020: Housing Task Force and Planning Commission attended HRRC meeting for question and answer session. Additional feedback provided to Housing Task Force.
COMPLETED.
7.21.2020: Proclamation accepted and approved by City Council meeting. COMPLETED
Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy
Review and Recommend
Celebrate 50th anniversary of HRRC in Edina by submitting a
proclamation for City Council approval.Nelson (LEAD)
Review and Comment
Review and comment on Housing Task Force comprehensive
housing policy using a race & equity lens.
Initiative #9 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
Review and Comment
Appoint up to 2 members to provide feedback on PARC's initiative
(#4) to develop criteria that incorporates sustainability and equity
for prioritizing capital improvements for park infrastructure needs,
including playground equipment, warming houses and core
amenities for expansion and replacement before final criteria goes
to Council.
Edwards (LEAD)
10.12.2020: HRRC provided comments and questions to PARC based on the CIP Prioritization information document. Following up with PARC staff liaison if additional
feedback from HRRC will be needed.
11.17.2020: No updated provided if additional feedback is needed from HRRC.
Progress Report: 8.24.2020: HRRC Commissioners emailed the PARC plan for review and comment.
Date: December 1, 2020 Agenda Item #: V.B.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Human Rights & Relations Commission Work
Plan
Action, Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Review and assign initiatives to HRRC members
INTRODUCTION:
None
ATTACHMENTS:
Description
2021 HRRC Work Plan
Commission: Human Rights and Relations Commission 2021 Annual Work Plan Initiative # 1 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Coordinate Days of Remembrance Recognition Deliverable Event and/or Action Leads Target Completion Date April 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. The Days of Remembrance Event has been growing every year as of 2019, there was almost 250 people who attended the event at City Hall. City Manager Comments: - No changes. - Charge: Review and Decide Progress Report: Initiative # 2 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Tom Oye Award: Coordinate and select one recipient for the 2021 Tom Oye Award. Deliverable Planning and awarding of Tom Oye Award Leads Target Completion Date December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. Staff Liaison asked the HRRC to consider frequency of award because of limited applications received. In 2019, two recipient categories were introduced: Student and Community Member. Four applications received, two for student and two community member nominations received. City Manager Comments: - No changes. - Charge: Review and Decide Progress Report:
Initiative # 3 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Coordinate “Sharing Values, Sharing Communities” event Deliverable Event and/or Action Leads Target Completion Date October 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Initiative #4 entails several components which could include events. - Remove and replace with initiative #4. Progress Report: Initiative # 4 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Race, Justice, and Policing Community Awareness Plan & Implementation Deliverable Create and implement ways for community members to engage about race, justice and policing. Leads Target Completion Date: December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, Communications and Technology Liaison Comments: Create and implement one action or event for 2021 to engage community members to engage about race, justice and policing. City Manager Comments: 2020 HRRC Work Plan Initiative is: "Lead Community Conversations about race, justice and policing in 2020 and make recommendations for next steps as part of the 2021 work plan process." - Change 2021 initiative to read: “Complete community conversations about Race, Justice, and Policing that began in 2020.” - Charge: Review and Decide Progress Report:
Initiative # 5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Bias Offense & Incident Response Plan Review and meet with police department representative quarterly for updates. Deliverable Review of response plan and providing recommendations to City Council. Leads Target Completion Date December 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Staff suggests we not make changes to the “Bias Offense Plan” this year but add the quarterly review with Police. - No changes. - Charge: Review and Recommend Progress Report: Initiative # 6 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. Deliverable Provide feedback Leads Target Completion Date December 2021 Budget Required: No budget required Staff Support Required: Staff Liaison and Staff Support Liaison Comments: No changes. City Manager Comments: This work plan item is also on the Parks and Recreation Commission’s 2021 work plan to also review and comment. - Change initiative to read: “Review and comment on staff proposed plan to identify barriers for participation and reach communities of color through different modes and feedback.” - Add deliverable: “Review and comment on plan.” - Charge: Review and Comment Progress Report: