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HomeMy WebLinkAbout2020-04-21 City Council Page 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL VIRTUAL MEETING APRIL 21, 2020 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:02 p.m. and stated the meeting was being held remotely in compliance with Governor Walz’ Stay at Home Order then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Anderson, Brindle, Fischer, Staunton, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Staunton made a motion, seconded by Member Brindle, to approve the meeting agenda as presented. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. V. COMMUNITY COMMENT No one appeared. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Manager Neal shared no Community Comments were made at the last meeting. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Fischer made a motion, seconded by Member Brindle, approving the consent agenda as amended to remove Item VI.C., Resolution No. 2020-43; Authorizing Transfer of Fund into the Budget Stabilization Fund, as follows: VI.A. Approve minutes of the Worksession and Regular Meetings of April 7, 2020 VI.B. Approve payment claims for Check Register Claims Pre-List Dated April 9-April 16, 2020 totaling $1,788,238.89 and Credit Card Transactions January 28-February 25, 2020 totaling $64,291.08. VI.C. Resolution No. 2020-43; Authorizing Transfer of Fund into the Budget Stabilization Fund VI.D. Adopt Resolution No. 2020-44; Temporarily Waiving Utility Billing Late Fees VI.E. Adopt Resolution No. 2020-45; Providing for the Sale of $5,260,000 General Obligation Bonds Series 2020A VI.F. Authorize Cost Share Agreement with Nine Mile Creek Watershed District for Fire Station1 Turf Conversion VI.G. Adopt Resolution No. 2020-42; Endorsing Pollinator Friendly Policies and Procedures VI.H. Adopt Ordinance No. 2020-05; Repealing Replacing Sections of Chapter 24 of the Edina City Code Concerning Small Wireless Facility Standards VI.I. Approve Declaration of Restrictions and Covenants for Wetland Replacement at Braemar Golf Course Minutes/Edina City Council/April 21, 2020 Page 2 VI.J. Request for Purchase; awarding the bid to the recommended low bidder, Construction Services for West 58th Street Roadway Reconstruction, Braun Intertec, $42,561 VI.K. Adopt Resolution No. 2020-40, Authorize Execution of Hennepin County Healthy Tree Canopy Grant Agreement VI.L. Request for Purchase; awarding the bid to the recommended low bidder, Edinborough Park Entrance Plaza Project, Pember Companies for $506,500.50 VI.M. Request for Purchase; awarding the bid to the recommended low bidder, 2020 Commodities, as outlined in the 2020 Commodities Quote Tabulation VI.N. Request for Purchase; awarding the bid to the recommended low bidder, Construction of Salt Storage Facility, A&B Construction LTD for $277,955 VI.O. Request for Purchase; awarding the bid to the recommended low bidder, 2020 Ford F150 with Ecoboost Engine, Midway Ford for $27,227.40 VI.P. Approve Code of Conduct for City Council VI.Q. Approve Liquor License Change of Officers for 2020-2021 Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. ITEMS REMOVED FROM CONSENT AGENDA: VI.C. RESOLUTION NO. 2020-43; AUTHORIZING TRANSFER OF FUND INTO THE BUDGET STABILIZATION FUND – ADOPTED The Council commented on the transfer that totaled $4.25 million compiled from a variety of sources and stated this was the appropriate action at this time. The Council commended staff for their work to create a source of funds for this action from surplus funds from 2016, 2017, and 2019 and confirmed there would be sufficient reserves in the construction fund with this transfer. The Council noted staff had confirmed this transfer would reduce the fund to $6.5 million but remain sufficient in terms of funding for approved expenditures in 2020 and protect from any budget shortfalls due to the pandemic. Member Anderson introduced and moved adoption of Resolution No. 2020-43 Authorizing the Transfer of Unassigned Fund Balance and Assigned Construction Fund Reserves into the Budget Stabilization Fund. Member Staunton seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. BUILDING SAFETY MONTH MAY 2020 – PROCLAIMED Mayor Hovland read in full a proclamation for Building Safety Month that demonstrated the City’s commitment to building safety and fire prevention in the community and created a public awareness campaign to help understand what it took to create safe and sustainable structures, educate the community, and increase public awareness of the role building safety and fire prevention officials, local and state building departments, and federal agencies play to protect lives and property. Chief Building Official Fisher accepted the proclamation and thanked the Council for the recognition. Member Fischer made a motion, seconded by Member Brindle, approving the proclamation declaring May 2020 Building Safety Month in the City of Edina. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VII.B. 2019 RACE AND EQUITY WORK SUMMARY REPORT – RECEIVED Race and Equity Coordinator Lee stated in 2018, the Race and Equity Work Plan was implemented with 59 work plan items to be completed between 2018-2021. The report provided information on the status of the Minutes/Edina City Council/April 21, 2020 Page 3 Race and Equity Work in the City and focused on five different areas: Accountability and Data Collection, City Facilities & Services, Employee Training & Diversity, Development & Enforcement of Policies, Community Engagement & Communications. Ms. Lee stated in 2019, 46 work plan items were anticipated to be completed. She outlined successes in race and equity work that included a Racial Equity Advancement Team (REAT), relationships built with individual department directors, collaboration with staff members, and training. Ms. Lee spoke about challenges in race and equity work that included resources of time and staff capacity and systemic thinking processes that navigated from race and equity work as technical process to interconnected process. She stated race and equity work in the City was occurring, systemic issues were being considered, and data needs were being determined to guide equity work to ensure change was sustainable and long lasting. Ms. Lee spoke about the work as incremental change but with an intentionality that would focus in 2020 on training, work plan support, and engagement. The Council spoke about intentionality in 2020 and whether there was sufficient support for training and the workplan. The Council commended staff on their work as this was a journey rather than a destination and the Council was pleased with the number of volunteers helping in this effort. Ms. Lee stated the staff had support and successes occur in building relationships to date and although incremental, would be sustainable. VIII. REPORTS/RECOMMENDATIONS VIII.A. RESOLUTION NO. 2020-41; PARKING RESTRICTIONS ON FRANCE AVENUE BETWEEN WEST 55TH STREET AND HIGHWAY 62 – ADOPTED Director of Engineering Millner shared the request for no parking on France Avenue between 55th Street and Highway 62 due to the increase of cars passing in the parking lane and the recent incident that resulted in a student being struck by a car and injured. He shared results from a study that showed 100 illegal parking maneuvers occurred in one day then outlined how staff and the County worked to share and split responsibilities. If approved, it would include pavement marking plans and signage. He noted the City increased police presence, conducted parking counts, and created an engagement plan that resulted in proposed adjustments to lane markings by the condos on 54th Street and the Jewish cemetery due to concerns about losing street parking along the east curb line during funerals. The Council thanked staff for their creativity in using the parking lane to serve multiple purposes and applauded the County and staff on creating a safer environment in this area. Member Staunton introduced and moved adoption of Resolution No. 2020-41 parking restrictions on France Avenue between West 55th Street and Highway 62. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.B. PUBLIC PARTICIPATION PLAN FOR MORNINGSIDE FLOOD INFRASTRUCTURE PROJECT AND REQUEST FOR PURCHASE FOR ENGINEERING AND ENGAGEMENT SERVICES – APPROVED Water Resources Coordinator Wilson commented on a request received earlier to table this item as it related to future street reconstruction in this neighborhood and while related, was a separate action and recommended consideration of the engagement plan continue. She stated at the April 7, 2020 meeting, the City Council approved the Flood Risk Reduction Strategy which focused on four City areas of work; infrastructure, regulation, outreach and engagement, and emergency services. She stated roadway reconstruction projects in the Morningside Neighborhood C, D and E maintenance groups were scheduled for 2022 and 2023 and staff proposed to engage with stakeholders to evaluate flood infrastructure options to implement at the time of roadway reconstruction. Ms. Wilson said this would be the first major roadway reconstruction project to be designed under the Flood Risk Reduction Strategy and said the Public Participation Plan described decisions to be made, stakeholders and roles, schedule, and participation level. She identified the staff team for this project and shared lessons learned during the 58th Roadway Minutes/Edina City Council/April 21, 2020 Page 4 reconstruction process would be applied as communication was key to building trust. Ms. Wilson outlined the City’s role during this project and explained during the pandemic communication would be virtual. The Council indicated it was in favor of moving ahead and commented about the engagement plan and the goal to share information in a timely manner. The Council referred to decision criteria and decisions already made that included a dedicated bike facility on the east side of Grimes Avenue and commented on the importance of communicating that consistently throughout. The Council also commented about participation levels and challenges during the 58th Street project and the challenge to ensure any Council communication with the neighborhood was shared with staff as well. Mr. Millner encouraged the Council to forward individual emails received and provide staff summaries of any onsite meetings to keep staff informed of neighborhood communications. Ms. Wilson encouraged communication through Better Together Edina as the best way to keep everyone informed of public input. Member Anderson made a motion, seconded by Member Brindle, to approve the Public Participation Plan for Morningside Flood Infrastructure Project and Request for Purchase for Engineering and Engagement Services with BARR Engineering for $110,000. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.C. ORDINANCE NO 2020-04, RESOLUTION 2020-37, RESOLUTION NO 2020-38, COMPREHENSIVE PLAN AMENDMENT AND REZONING WITH VARIANCES FOR HANKERSON AVENUE AND 52ND STREET WEST FOR DONNAY HOMES – CONTINUED TO MAY 5, 2020 Member Anderson recused himself at 8:01 p.m. Community Development Director Teague stated the applicant, Donnay Homes, Inc., on behalf of Elizabeth and Peter MacDonagh was requesting consideration of a proposal to redevelop the property at the corner of Hankerson Avenue and 52nd Street West, 5132 and 5136-48 Hankerson Avenue. The proposal was to tear down the existing two-story four-unit apartment at 5136-48 Hankerson and the single-story single- family home at 5132 Hankerson and construct a new 10-unit, two-and-a-half-story row townhome project. He said resolutions of approval and denial were included for the Council’s information and noted that based on the 120-day rule, action was needed this evening unless the applicant was willing to extend consideration. The Council asked about proposed zoning which allowed higher density and what happened if the Comprehensive Plan and zoning was amended and the project did not occur. Mr. Teague said if the project was not constructed, parameters such as building coverage, setbacks, and FAR would still apply and require site plan review. The Council noted the area was primarily single-family homes but did have a number of large apartments complexes nearby. The Council confirmed the zoning of PRD-3 would be most like the apartments to the south. The Council asked if this was the correct zoning selection and could be a PUD instead. Mr. Teague believed the applicant did not make that request. If the City were to do low-density residential only, five units across two parcels would be allowed and be compliant but medium density would allow eight units at the most. Mr. Teague clarified eight units on two parcels would be a density of 12 units per acre and was between the high-density and medium-density designations. Mr. Teague clarified that staff reviewed the timetable and determined action was not necessary this evening and the item could be tabled to the next meeting to provide the applicant time to consider a PUD development and review the economics in more detail in terms of eight units. He said if the Comprehensive Plan amendment was for medium density and the public hearing notice language included high density, there Minutes/Edina City Council/April 21, 2020 Page 5 was the possibility of need to re-notice and return to the Planning Commission. Staff would confirm with the applicant and request an extension if needed. The Council thanked the applicant for the proposal and stated it was a good project for transition but needed to be the right size. The Council requested more detail on the proposed materials and encouraged the developer to consider something other than a straight-line building. Member Staunton, seconded by Member Fischer, to continue consideration of Ordinance No. 2020-04, Resolution No. 2020-37, Resolution No. 2020-38: Comprehensive Plan Amendment & Rezoning with Variances for Hankerson Avenue and 52nd Street West for Donnay Homes to the first City Council meeting in May 2020. Rollcall: Ayes: Brindle, Fischer, Staunton, Hovland Motion carried. Member Anderson returned himself at 9:10 p.m. IX. CORRESPONDENCE AND PETITIONS IX.A. PETITION FOR SIDEWALK ON HIBISCUS, GILFORD, AND KELLOGG AVENUES – RECEIVED AND REFERRED TO THE ENGINEERING DEPARTMENT Mr. Millner requested the Council receive a petition for a sidewalk on Hibiscus, Gilford, and Kellogg Avenues and forward to the Engineering Department for consideration. He noted the Hibiscus Avenue sidewalk petition was received on April 7 and included Hibiscus Avenue, plus Gilford and Kellogg Avenues. Motion by Staunton, seconded by Member Brindle, to receive the petition for and against Hibiscus Avenue sidewalk and forwarding it to the Engineering Department for consideration. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. IX.B. CORRESPONDENCE - Received 1. Mayor Hovland acknowledged the Council’s receipt of various correspondence. X. AVIATION NOISE UPDATE – Received XI. MAYOR AND COUNCIL COMMENTS – Received XII. MANAGER’S COMMENTS – Received XII.A. OAK LANE RESOLUTION – Received ORGANICS UPDATE - Received STREET FUNDING TASK FORCE UPDATE – Received XII.B. FISCAL UPDATE – Received XIII. CALENDAR OF CITY COUNCIL MEETINGS AND EVENTS – Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 10:00 p.m. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, May 5, 2020. Minutes/Edina City Council/April 21, 2020 Page 6 James B. Hovland, Mayor Video Copy of the April 21, 2020, meeting available.