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Home My WebLink About2019_8_13_MeetingAgenda Heritage Preservation Commission City Of Edina, Minnesota Community Room Tuesday, August 13, 2019 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: July 9, 2019 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2020 Work Plan VII.Chair And Member Comments VIII.Sta+ Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli0cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: August 13, 2019 Agenda Item #: IV.A. To:Heritage Preservation Commission Item Type: Minutes From:Emily Bodeker, Assistant City Planner Item Activity: Subject:Minutes: July 9, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the July 9, 2019 Heritage Preservation Commission meeting minutes. INTRODUCTION: ATTACHMENTS: Description Minutes: July 9, 2019 Draft Minutes☒ Approved Minutes☐ Approved Date Minutes City Of Edina, Minnesota Heritage Preservation Commission Edina City Hall Tuesday, July 9, 2019 I. Call To Order Chair Birdman called the meeting to order at 7:06 p.m. II. Roll Call Answering roll call was Chair Birdman and members, Aderhold, Schilling, Davis, Widmoyer, Nymo, and Mondry. Student Commissioner Venell, Staff Liaison, Emily Bodeker and Preservation Consultant Robert Vogel were also in attendance. III. Approval Of Meeting Agenda Motion was made by Aderhold seconded by Schilling to approve the meeting agenda as presented. All voted aye. The motion carried. IV. Approval Of Meeting Minutes Motion by Davis seconded by Widmoyer to amend the proposed minutes as suggested by Commissioner Lonnquist via email. All voted aye. The motion carried. Motion by Nymo seconded by Davis to approve the amended meeting minutes. All voted aye. The motion carried. V. Community Comment: None VI. Reports/Recommendations A. Certificate of Appropriateness: 4531 Bruce Avenue Staff Liaison Bodeker explained that the COA request for 4531 Bruce Avenue was for changes that were proposed on the secondary (Bridge Street façade) elevation of the home. The subject property is a two-story colonial revival style built in 1934. One of the proposed additions was on the second floor above an existing first floor porch and the second proposed addition is a garage addition. Consultant Vogel reviewed the plan and had a positive evaluation of the COA. Staff agreed with Consultant Vogel and recommended approval of the COA. Commissioners asked questions related to the construction of the roof of the proposed second floor addition. Draft Minutes☒ Approved Minutes☐ Approved Date Liaison Bodeker mentioned that staff had received and sent one piece of correspondence from a neighbor to the commission. Motion made by Schilling seconded by Davis to approval the COA at 4531 Bruce Avenue as submitted, all voted aye. The motion carried. B. 2020 Work Plan Staff Liaison introduced the item and explained that the Commission has the next few meetings to brainstorm and finalize their 2020 Work Plan before their meeting with City Council. Staff asked the Commission to start brainstorming what they would like to work on in 2020 outside of their standard work plan items such as COA applications and nominating historic properties. Commissioners brainstormed ideas and asked Liaison Bodeker to summarize those ideas for the August HPC meeting. VII. Chair and Member Comments: None. VIII. Staff Comments: None. IX. Adjournment Motion made by Davis to adjourn the July 9, 2019 meeting at 8:15 p.m. Motion seconded by Nymo. Motion carried. Respectfully submitted, Emily BodekerEmily BodekerEmily BodekerEmily Bodeker Date: August 13, 2019 Agenda Item #: VI.A. To:Heritage Preservation Commission Item Type: Report and Recommendation From:Emily Bodeker, Assistant City Planner Item Activity: Subject:2020 Work Plan Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Draft the Heritage P reservation Commission's 2020 Work Plan. INTRODUCTION: The Heritage Preservation Commission will have it's joint meeting with City Council on September 17, 2019 at 5:30 pm. The Board and Commission Annual work plan meeting will be on October 1, 2019. ATTACHMENTS: Description 2019 HPC Work Plan 2020 Draft HPC Work Plan 2020 Draft Work Plan Notes Approved by Council 12/4/18 HERITAGE PRESERVATION COMMISSION Commission: Heritage Preservation Commission 2019 Annual Work Plan Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10Hrs____ ☒ Other Staff: Consultant, Robert Vogel Evaluate and recommend potential properties to be added to the Heritage Preservation eligible landmark list. ☐ Funds not available Lead Commissioners: Progress Report: Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available ☒ Staff Liaison: 70% of the work of the HPC is reviewing COA’s. 70% of staff’s time for HPC is also relates to COA’s. writes staff reports. ☒ Other Staff Consultant, Robert Vogel: Staff Consultant Vogel Review Certificates of Appropriateness (COA) application for changes to heritage landmark designated properties. ☐ Funds not available Progress Report: Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available ☒ Staff Liaison: 20 hours ☐ CTS (including Video) ☒ Other Staff, Consultant Vogel will work on drafting a Plan of Treatment for each property that is designated. Invite owners of determined eligible properties to designate their properties Edina Heritage Landmarks. ☐ Funds not available Progress Report: Approved by Council 12/4/18 HERITAGE PRESERVATION COMMISSION Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility May ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 hours ☒ CTS (including Video) ☐ Other Staff Select Annual Heritage Preservation Award recipient. ☐ Funds not available Progress Report: Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 2019 ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: Staff will assist Consultant Vogel as needed. ☐ CTS (including Video) ☒ Other Staff: Review and comment on survey of the historic Country Club District, including the re-evaluation of the District’s treatment plan. ☐ Funds not available Progress Report: Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: ☐ CTS (including Video) ☐ Other Staff: Hrs R&E 18.E. Serve on a cross-commission committee (see partners) to ensure City facility artwork and décor reflects diversity of race and culture. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Partners: Arts & Culture Commission, Human Rights & Relations Commission [LEAD], and Heritage Preservation Commission Progress Report: 2020 Commission Work Plan Instructions Commission work plans are developed by the commission. Not the staff liaison. Schedule September Meetings: Commission Approves proposed work plan. Plans due to MJ by September 25 October 1 Work Session: Chairs present proposecd work plan to Council. Chair must be present. November 19 Work Session: City Manager and staff liaison present proposed revisions. December 3 Council Meeting: Council feedback incorporated and City Council approves work plan. January 1: Commissioner officially starts implementing work plans. General Each section with a white background should be filled out. List initiatives in order of priority Parking Lot: These are items the commission considered but did not propose as part of the work plan. These items are not considered approved and would require a work plan amendment approved by Council to allow the commission to begin work. Initiative When writing initiatives, start with the action (council charge). Make sure the following points are addressed 1) What is the specific action/outcome 2) Describe what the commission will do 3) Describe wha the outcome(s) will look like Examples: Review and recommend a building energy benchmarking policy. Study and report on possible city actions to reduce access and usage of vaping for youth. Initiative Type New Initiative – not on previous work plan and has completion date Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date Event – Events coordinated and implemented by the Commission, not the City. Completion Date Provide a target date for the initiaive to be completed by. If the date has passed, provide an update in the progress field Council Charge City Manager will propose council charge for Council consideration.If Council charge changes, initiative action will be updated. Budget - Staff Liaison Completes If funds are available, the staff liaison must provide the amount that will be used. If funds are NOT available, the staff liaison must explian the impact of Council approving this initiative. Staff Support - Staff Liaison Completes Note additional staff support needed including the hours and responsitilities. Select all that are needed. Heritage Preservation2020 DRAFT Commission Work Plan TemplateInitiativeInitiative Type Completion Date Council ChargeOngoingOngoingLead Commissioners Budget Staff SupportFunds availableStaff LiaisonongoingInitiativeInitiative Type Completion Date Council ChargeOngoingOngoingLead Commissioners Budget Staff SupportFunds availableStaff LiaisonongoingInitiativeInitiative Type Completion Date Council ChargeLead Commissioners Budget Staff SupportStaff LiaisonongoingProgress Report:Staff Liaison Comments:City Manager Comments:Review and DecideStaff Liaison Comments:City Manager Comments:Progress Report:Review and decide on Certificates of Appropriateness (COA) applications for changes to heritage landmark designated properties. All CommissionProgress Report:Review and RecommendInvite owners of determined elibigle properties to designate their properties as Edina Heritage Landmarks and recommend to Planning Commission and City Council. All CommissionStaff Liaison Comments:City Manager Comments: Parking Lot Commission Initiative Type Select Commission Name New Arts & Culture Continue Heritage Preservation Ongoing Community Health Event Human Rights & Relations Planning Transportation Parks & Recreation Energy & Environment Council Charge Budget Staff Support 1 (study and report)Funds available Staff Liaison 2 (review and comment)Funds not available CTS (including video) 3 (review and recommend)Other 4 (review and decide) Initiative Start Start your initiative with an action Study and Report Review and Comment Review and Recommend Review and Decide Heritage Preservation Commission 2020 Work Plan Brainstorm Notes Tuesday, July 9, 2019 7:24 PM • Test the map on archeology project o Investigate grant opportunities and proceed with testing the archeology map that was completed in 2019 with Phase Ia Report o Legacy Grants funding? • Heritage Landmark Award Process and Nominations-Put it earlier on agenda in the year o How to get people interested o How to spread the word? o Committee? • Community Outreach and Education o Open Streets • Commission Day? o Learn about different commissions community outreach o City Hall Open House • Joint Event with Historical Society o Family oriented component/event o Bike Path Map/walking map Historical Markers o outreach with school o Story on "how each park became a park tour" Likely citywide event