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HomeMy WebLinkAbout2018-02-13 PARC PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota City Hall, Council Chambers Tuesday, February 13, 2018 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Jan. 9, 2018 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Election of O*cers B.Comprehensive Plan Update C.2018 Work Plan Update VII.Chair And Member Comments VIII.Sta1 Comments A.City Council Updates Jan. 17 and Feb. 7 IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: February 13, 2018 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Ann Kattreh, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Jan. 9, 2018 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Jan. 9, 2018 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission Edina City Hall, Council Chambers Tuesday, Jan. 9, 2018 7 p.m. I. Call To Order Chair McCormick called the meeting to order at 7:02 p.m. II. Roll Call Answering roll call were Members McAwley, Burke, Nelson, Good, McCormick, Strother, Miller, Dahlien and Student Members Kiely and Schieffert. Absent were: Members Gieseke and Willette Staff present: Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Coordinator Janet Canton and Engineering Services Manager Ross Bintner III. Approval Of Meeting Agenda Motion made by Good to approve the meeting agenda. Motion seconded by Nelson. Motion carried. IV. Approval Of Meeting Minutes Motion made by Dahlien to approve the Dec. 12, 2017 minutes. Motion seconded by Miller. Motion carried. V. Special Recognitions and Presentations A. Edina Transportation Commission Mindy Ahler from the Edina Transportation Commission asked for the Parks & Recreation Commission’s input regarding the Comprehensive Plan. She asked the Parks & Recreation Commission if they think anything is missing or conflicting in the Transportation Chapter of the 2018 Comprehensive Plan. She also asked how the commissions can work better for the future of Edina. Commissioners gave their feedback and asked questions. VI. Community Comment None VII. Reports/Recommendations A. Arden Park 30% Design Briefing Renae Clark from the Minnehaha Creek Watershed District, Staff Liaison Kattreh and Engineering Services Manager Ross Bintner provided a 30% design briefing to the commission. It was noted the focus at this stage is on creek alignment, tree preservation and stormwater management. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Commissioners asked questions and gave their feedback. B. Comprehensive Plan Update Commissioner Good reviewed the latest draft of the Comprehensive Plan. He asked the commissioners to read through it over the next ten days and think about how we can have more forwarding content to it; what problems might there be in the future. He noted it’s not too late to add more input as long as he receives it before Jan. 19. He will then take those inputs and will start to work on a third version draft. Commissioner Good went through the timeline going forward. Commissioners asked questions and gave feedback. The commission thanked Commissioner Good for all of his work on the Comprehensive Plan. VIII. Chair and Member Comments No Comments IX. Staff Comments Staff Liaison Kattreh gave the following updates: • Debbie Townsend, Communications Coordinator for the city, will now be working at the dais for the Parks & Recreation Commission meetings. In addition, she will also be focusing approximately 50% of her full-time efforts to the Parks & Recreation Department. • On Jan. 3 the City Council approved the Braemar Park Master Plan. • On Jan. 22 there will be an open house for the possible redevelopment at the old Public Works site; it will be held in the lobby of City Hall. • On Dec. 29 there were 250 paid admissions at Edinborough Park for their annual New Year’s Eve party; they received a lot of positive feedback. • Between Dec. 24 and 31 there were 6,255 paid admissions at Edinborough Park and that doesn’t include adults because they are free. • There have been over 9,700 skaters at the outdoor rinks. The most popular rink has been Countryside Park with 1,150, skaters followed closely by Arden Park with 1,120 skaters. Art Center • On Jan. 4 the Art Center hosted the following three openings: “Hola Cuba!”, “Hot Pots and Hot Dish” and a pop-up show featuring Saori Weavings by students attending the Minnesota Life College. • On Jan. 15 the Art Center will be hosting their 19th Annual Potters Games. Braemar Golf Course • On Jan. 24 there will be an optional walk through for the request for proposal for the new restaurant at Braemar Golf Course. The submission deadline for the request for proposal is Feb. 7. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. • An indoor bags league started in January. • Junior golf camps have started at the golf dome. • Junior Winter Development will be starting in January at the golf dome. • There is a New at Golf Program as well as more adult programming that will be starting in late January at the golf dome. • Demo Days will start in February. Centennial Lakes Park • The 27th Annual Winter Ice Festival will take place this Sunday, Jan. 14 from 1-5 p.m. • The Quinn’s Cup Pond Hockey Tournament will be held on Saturday, Jan. 29; it sounds like there will be a record number of teams participating this year. Senior Center • The Senior Center is increasing the amount of programming they are doing. In 2016 they offered 46 programs with 612 participants and in 2017 they offered 82 programs with 1,061 participants. The current senior center membership is at 1,094 members. Assistant Parks & Recreation Director Faus gave the following update: • Registration for summer programs will start on Tuesday, Feb. 20 for residents and Monday, Feb. 26 for non-residents. They are hoping to have all information online around Feb. 8 and the Activities Directory should be delivered to homes around Feb. 12. X. Adjournment Motion made by Dahlien to adjourn the Jan. 9, 2018 meeting at 8:40 p.m. Motion seconded by Nelson. Motion carried. Date: February 13, 2018 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Ann Kattreh, Parks & Recreation Director Item Activity: Subject:Election of Officers Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Elect Chair and Vice Chair for the Parks & Recreation Commission for 2018 INTRODUCTION: Each year the Park Board self-elects a Chair and Vice Chair. T he main duties of the Park Board Chair are: · Prepare agenda with Staff Liaison · Lead meeting and facilitate discussion · Ensure bylaws are followed · Maintain meeting decorum · Facilitate development of annual work plan · Consult with members regarding attendance issues · Encourage participation by Board members and the public The main duties of the Park Board Vice Chair are: · Support the Chair as needed · Perform the Chair duties if the Chair is unavailable The Chair and Vice Chair will be elected in February of each year for a one year term. The term of the Chair and Vice Chair will begin on March 1 of each year. In accordance with City Code, a member may serve a maximum of three consecutive years as Chair. The Parks & Recreation Commission Chair will run the elections. Nominations will be first accepted for the Chair and a vote will take place. Then nominations will be accepted for the Vice Chair and a vote will take place. Vote will be by hand and not by paper ballot. A member may nominate him/herself for a position. There must be a second for each nomination. Date: February 13, 2018 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Greg Good, Vice Chair Item Activity: Subject:Comprehensive Plan Update Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Vice Chair Good will provide an update on the Comprehensive Plan update. ATTACHMENTS: Description Comprehensive Plan - Draft 1 2018 Comp Plan – Edina Park & Recreation Department (EPRD) Draft (Dated Feb 7, 2018) A. Introduction / Current conditions Content to be amended by consultant to provide cohesion across various chapters of the Comp Plan. (Following suggested from Introduction section 2.0 of the 2015 Strategic Plan - page 21.) The City of Edina operates one of the most well-regarded parks and recreation systems in the metropolitan Twin Cities. Edina is a first ring suburb of Minneapolis that has been fully developed for a number of years. While there are few opportunities for major expansion or acquisition, the system continues to be improved with targeted additions, partnerships, and innovations in operations. This system, along with numerous programs and collaborations with local youth sports associations, greatly contribute to the quality of life in the City of Edina. The Vision of EPRD is “To be recognized as having Minnesota’s premiere parks, recreation and trails system that provides unrivaled opportunities to maximize Edina’s quality of life by nurturing the health and well-being of our people, our community, our environment and our economy.” In fulfillment of that vision, the EPRD Mission Statement is “To create parks, facilities and programs to foster a healthy inclusive community. We accomplish this through creative leadership, collaborations, environmentally sustainable practices and the responsible use of available resources.” Currently, the ERPD oversees 43 parks and open spaces totaling more than 1,550 acres. Park amenities include baseball and softball diamonds; football and soccer fields; basketball, tennis and pickle ball courts; outdoor skating rinks; playground equipment for young children; and both winter warming houses and summer picnic 2 shelters. The Department also maintains over eight miles of scenic pathways for bicycling, walking, jogging, cross-country skiing, snowshoeing and soon mountain biking. The ERPD operates 10 facilities, which include the Edina Aquatic Center, Art Center, Braemar Arena, Braemar Golf Courses, Braemar Golf Dome, Centennial Lakes Park, Edinborough Park, Fred Richards Park, Arneson Acres Park, and the Edina Senior Center. In 2015, the ERPD completed a Strategic Plan to guide priorities, plans and decisions over the next 10+ years. Our 2018 Comprehensive Plan is structured around the five key Development Areas from that 2015 Strategic Plan. Content in the Comp Plan is structured as policy statements, with action items applicable to policies. (Other information regarding park inventory, classification and details, as needed, can be updated from the new Strategic Plan.) B. Natural Resources and Sustainable Parks Intent: Protect, enhance, engage and restore our urban forests, natural areas and water resources in order to sustain a healthy, diverse and balanced natural environment for all to enjoy and understand. a. Every Master Park Plan in Edina will include a section on how to best promote, improve or maintain our natural resources. i. Action: Establish a Natural Resources Conservation and Management Plan focused on natural resources, shorelines and wildlife habitat. Include in near term 3 (first 1-3 years) annual action plan. Request appropriate budget to accomplish. ii. Action: All park plans will include an examination of energy use, water runoff, solid waste management and invasive species control. b. Control of invasive species will remain an important priority in maintenance planning across city owned property. i. Action: Deployment of educational content to our community on how to recognize and eradicate invasive species on private property will be a priority item. ii. Action: Dedicate funding for the accomplishment of this policy. c. Wildlife will be nurtured and protected. Animal and bird populations that are considered a threat to public health or safety, or may be considered hazardous to the environment or infrastructure within Edina, will be proactively managed. i. Action: Develop a list of species to be considered in a formal approach: Pollinators, coyotes, turkeys, geese, etc. ii. Action: Partner with the Edina Police Department to develop, communicate and execute a plan to manage select species. iii. Action: Establish metrics to track progress. Partner with surrounding communities to engage in best practices and share resources. d. Exhibit leadership in the area of sustainability in our park system to support the health of our parks and open spaces. i. Action: Participate in local, regional or national efforts to better understand the impact of climate change. 4 ii. Action: Develop a sustainability scorecard to guide meaningful actions to protect Edina’s green assets. iii. Action: GHG impact will be considered by reviewing options to utilize solar power on playing field or ice rink lights, as well as making facility roofs solar panel ready. iv. Action: Emphasize recycling in our parks and enterprise facilities. C. Parks, Open Spaces and Trails Intent: Ensure parks are a source of community pride by providing a balance of active and passive spaces that are well connected and reflect high quality design principles and maintenance standards; that allow residents to engage in healthy activities. a. Devote a minimum of 15% of Edina’s land area to parkland and open space. i. Action: Match increasing density of commercial and residential growth with the creation of new parks and open spaces, or connections to existing nearby parks. b. Edina’s park assets are improved when they connect to neighboring communities, as well as individual interior and regional trails within the City. i. Action: Develop the concept of the “Grand Rounds” that will connect all quadrants of Edina via well- developed walking / biking trails. ii. Action: Work with Transportation Commission to consider an Edina public transport circulator electric bus. 5 c. Walking and Biking trails are a community priority and should be part of any new or revised Park Master Plan with the intent to maximize when feasible. i. Action: NRPA guidelines indicate a need for 15-20 miles of additional trails. d. All parks designated Community or Special Use to have an updated Master Plan every ten years to guide use, growth and development. i. Action: When increasing park space, strong consideration should be given to expanding parkland designated as Community Park space. ii. Action: Future growth or utilization of parks and green space will consider additional multi-purpose athletic fields. e. The City of Edina intends to promote “neighborhood nodes” that become focal points for community activity. i. Action: Review how community gardens in our parks and green spaces would help support this policy. ii. Action: Neighborhood associations will be proactively engaged in planning and upkeep of associated parks and green space. iii. Action: It is the intent of the EPRD to provide a park or green space within one mile walking distance to all residents in Edina. f. It is the preference of the City to maintain and, when feasible, increase its current park and open space property. Situations may arise where the sale, swap or disposal of such property is deemed in the best interest of the City. Any such opportunity will be treated on a case by case basis. 6 D. Recreation Facilities Intent: Provide safe, clean and reliable facilities and program spaces that provide users the highest level of value which support their health and wellness, while supporting financial sustainability for the City in the future. a. ERPD will maximize the use of enterprise facilities primarily, but not exclusively, for Edina residents. b. Enterprise assets are intended to be fee-based revenue generating facilities supporting programs that collectively cover all expenses, including capital investments, land purchases and all operating expense. c. Exhibit leadership in matching facility space and utilization with the future needs of our community. E. Recreation Programs Intent: Develop, provide and manage recreation programs to support the community’s need for health and wellness, individual skill development, and community connectivity in a safe and enjoyable environment. a. Recreation programs will emphasize Edina as a learning community. b. Recreation programs will exhibit a balance of inclusion across generations, skills and seasons. c. Recreation programs will include aspects of art, culture, health, sustainability and also support unstructured recreation. d. Prioritize program development focused on enhancing health and activity for all ages, while providing special consideration for our youth population. 7 e. The majority of our recreation programs are intended to be fee-based, in alignment with segmented value and populations served. Full recover of all expenses is not necessarily expected. F. Finance and Management Intent: Provide and encourage use of quality parks, trails, facilities, and programs that deliver on the community’s expectations for a safe and enjoyable experience while keeping the infrastructure of the system in a quality state. a. ERPD provides a high level of park maintenance in order to achieve all aspects of our EPRD vision. i. Action: Develop plans, budgets and services to execute required activity. ii. Action: Maintain or replace existing park infrastructure in a timely, cost effective manner. b. Partnerships will be explored and utilized when appropriate to provide new services or facilities to Edina residents. i. Action: ERPD is open to explore partnerships within five miles of Edina that would offer access to additional outdoor athletic fields. ii. Action: ERPD is open to explore partnerships to expand indoor exercise and fitness facilities for Edina residents. iii. Action: NRPA guidelines indicate our community “need” could be an additional 60,000 square feet of facility space. c. EPRD is open to novel and unique ideas and opportunities to enhance financial leverage. 8 i. Action: Explore alternative funding to support growth and accomplish our objectives (mission). d. When planning and making improvements, ERPD will consider impact to the brands of both the City of Edina and its park system. i. Action: Prioritize the use of web based applications and communications in how we engage and communicate with our community. ii. Action: Add Wi-Fi connectivity to all parks and enterprise facilities. e. EPRD will build strong connections with established neighborhood organizations to best understand and serve specific needs in those areas (nodes). f. To ensure transparency, accountability and sustainability of Edina assets, Enterprise facilities will renew long term business plans every third year for presentation to the PARC and approval by the Edina City Council. Annual reviews of performance against plan will be conducted by EPRD staff and a small PARC working group, appropriate with the end of each Enterprise facility season. g. Benchmarking will be used to assess progress against our Vision. i. Action: Use benchmarking on the following items to maintain or achieve our strategic objectives: 1. Remain leaders in: a. Park acreage / resident b. Ice sheet facilities c. Operating expense cost recovery 2. Improve comparable position in: a. Trails and total trail mileage 9 b. Capital budget level and funding sources c. Expenditures on planning and development d. Rectangular athletic fields 3. Consider future positioning for: a. Expanding outdoor pavilions and/or picnic space b. Additional dog parks c. Additional volleyball courts d. Splash pads e. Skate parks ii. Action: Conduct benchmarking on a regular basis, at least every 3-5 years, and provide a report and action plan to the City Council. G. Implementation Plan a. TBD – As needed H. Appendix a. Definitions of park types i. Mini Park (14): 1 acre or less, serving its very close proximity neighbors with an expected service area of 0.25 miles or about a 5 minute walk. ii. Neighborhood Park (9): 1 to 15 acre, serving the immediate neighborhood with an expected service area of 0.5 miles. iii. Community Park (8): 15-40 acres, serving the surrounding community of approximately 1 mile service area. iv. Special Use Park (9): Asset containing specialized and perhaps unique qualities or activities. Intended to 10 serve the broad Edina community and perhaps surrounding communities. b. List of 43 parks and open spaces c. NRPA: National Recreation and Park Association d. Natural resources in this document is considered to be resources that exist without human intervention, such as land, soil, air, water, forests and other vegetation, and wildlife. e. Date: February 13, 2018 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Brenda McCormick, Chair Item Activity: Subject:2018 Work Plan Update Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Discuss the 2018 Work Plan and provide any updates. ATTACHMENTS: Description 2018 PARC Work Plan Approved by City Council 2017.12.05 Commission: Parks & Recreation Commission 2018 Annual Work Plan Proposal Initiative #1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 160 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Review and comment on design phase, including community engagement, of Arden Park Natural Resource Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Julie Strother and Eileen McAwley Initiative #2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Review and make recommendations for the Weber Woods Master Plan. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Matt Dahlien, Brenda McCormick, Koren Nelson, Julie Strother Approved by City Council 2017.12.05 Initiative #3 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Oct. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 40 ☐ CTS (including Video) ☒ Other Staff: Hrs. 180 Complete a study and report for field, courts and rinks capacity and utilization from the data provided by staff. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Greg Good, Eileen McAwley Initiative #4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 200 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Assist as requested with the development of the City’s new Comprehensive Plan ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Parks & Recreation Commission Approved by City Council 2017.12.05 Initiative #9 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 200 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Make recommendations to Council to more clearly define formal relationship between the City and the John Philip Sousa Band. • Arts and Culture supporting this initiative with a review and comment on relationship ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Environmental Stewardship Funding Options (project plan) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☒ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Date: February 13, 2018 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Ann Kattreh, Parks & Recreation Director Item Activity: Subject:City Council Updates Jan. 17 and Feb. 7 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description City Council Updates Jan. 17 and Feb. 7 City Council Updates By Scott Neal Jan. 17, 2018 • A presentation was given to the City Council on the Arden Park 30% design phase update. Feb. 7, 2018 • Approved the Arden Park Shelter Building Architectural Services, Wendel SGN Architecture. • Approved a cooperative agreement with the City of St. Louis Park for future planning and development of Weber Woods Park. • Conducted a sketch plan review of the proposed redevelopment of the former Public Works Facility in the Grandview District. • Approved a request to reallocate $350,000 to the Centennial Lakes bridge replacement project. This decision will allow the council to award the project contract at the next council meeting so the project can be started later this fall. • Approved appointments to fill current vacancies on the city’s boards and commissions.