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2018-09-04 Parks & Rec Comm Packet
Agenda Parks and Recreation Commission City Of Edina, Minnesota City Hall, Council Chambers Tuesday, September 4, 2018 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Aug. 20, 2018 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Edina Wrestling Association as City-Sponsored Athletic Association B.Arden Park 90% Update C.2019 PARC Work Plan D.PARC E1ectiveness - Keep Doing, Start Doing, Stop Doing VII.Chair And Member Comments VIII.Sta1 Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: September 4, 2018 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Ann Kattreh, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Aug. 20, 2018 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Aug. 20 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course Monday, Aug. 20, 2018 5:30 p.m. I. Call To Order Chair Good called the meeting to order at 7 p.m. II. Roll Call Answering roll call were Commissioners Good, Ites, McAwley, Strother, Nelson, Burke, McCormick, Willette and Student Commissioners Kiely and Schieffert Absent were Commissioners Miller and Dahlien Staff present: Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus and Administrative Coordinator Janet Canton III. Approval Of Meeting Agenda Motion made by Strother to approve the meeting agenda. Motion seconded by Nelson. Chair Good asked to amend the agenda by replacing Item VI.D. to Parks & Recreation Commission Effectiveness Discussion. Motion carried as amended. IV. Approval Of Meeting Minutes Motion made by McAwley to approve the July 10, 2018 minutes. Motion seconded by Nelson. Chair Good offered up that the amendment to the motion that was made to include “pedestrians and dogs with leashes are permitted on the trail but bikes are not”. Motion carried as amended. V. Community Comment None VI. Reports/Recommendations A. Arden Park Commissioner Update Chair Good indicated because Commissioners Ites and McAwley have been an integral part of the Arden Park planning team with a lot of attention recently on the discussion of the shelter building, he asked each of them to give an update from their perspective and insights on where we stand on Arden Park. Both Commissioners shared their input. It was noted there will be an open house on Thursday, Aug. 23 from 5-7 p.m. at Arden Park. The following information will be presented: budget, updated shelter building design, final playground design and the overall park master plan that will show the tree locations as well as the updated creek alignment. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. It was noted final approval of the plan will be asked for from the Parks & Recreation Commission at their Sept. 4 meeting and the City Council will be asked for their final approval of the plan at the Sept. 20 council meeting that will authorize them to move forward to bid. Commissioners asked questions and gave input. B. 2019 Parks & Recreation Commission Work Plan Chair Good informed the Parks & Recreation Commission they will need to finish their initial draft of the 2019 Work Plan at their Sept. 4 meeting. Chair Good asked for potential ideas and indicated the list can be modified and refined at the Sept. 4 meeting. C. Open Streets Opportunity Chair Good informed the commission he signed the Parks & Recreation Commission up for the Open Streets event on Sunday, Sept. 23 from 1-5 p.m.; there will be a table or booth set up for them as a commission. Chair Good went over some ideas he had and asked the commissioners to think about some ideas. Commissioners Good, Strother and McCormick volunteered to help at the event. D. Parks & Recreation Commission Effectiveness Discussion Chair Good had the commission divide up into two groups to discuss what they would like to see the commission continue doing, stop doing and start doing. Chair Good will get a list together to discuss and decide what’s feasible from everyone’s perspective. VII. Chair and Member Comments • Commissioner Ites informed the commission he participated in the Walk with the Mayor event that was held on Aug. 15 at Fred Richards Park. He walked with a resident who operates a motorized wheelchair and it was quite a wonderful experience hearing her talk about how the trails have changed her life and how they have really made a difference for her. • Student Commissioner Kiely informed the commission he has been playing Frisbee Golf at the course at Rosland Park and questioned how feasible it would be to have the course a little more organized and add hole markers. He sees a lot of people there but feels there would be more people using it and appreciating it if it were a little more developed. • Student Commissioner Kiely indicated this is his last Parks & Recreation Commission meeting and thanked everyone for the great experience and for also making him feel as an equal. • Student Commissioner Schieffert thanked the commission for the great experience. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. • Chair Good thanked both student commissioners for their involvement as commission members this past year. He added he really appreciates the active participation both students gave. • Commissioner Nelson informed the commission she recently had her birthday party at Braemar Golf Course on the back patio; it was great. She wants to make sure people know it exists and added people have been calling her asking about the hours for the Red River Kitchen. • Chair Good reminded the commission there will be an open house for Arden Park on Thursday, Aug. 23 from 5-7 p.m. • Chair Good informed the commission he attended the open house for the Greater Southdale Working Group on July 12. He noted he finds these rather informative to listen to what the plans are and the direction people ae going. He finds them useful to bring that back in his thought process for what the Parks & Recreation Commission is doing. VIII. Staff Comments Staff Liaison Kattreh gave the following updates: • The Fall into the Arts Festival at Centennial Lakes will be held on Sept. 8 and 9. • The Centennial Lakes bridge construction will begin early September. • The Braemar South Arena will be getting a brine replacement and will get a complete descaling; the south arena will be closed from Aug. 27 through Sept. 16. • The fall/winter registration started today for residents and went very smoothly. • The turnstile gates have all been removed at the Bredesen Park Nature Trail. • There are two athletic groups that have expressed an interest in becoming a regular athletic association: wrestling and golf. The wrestling group is planning to attend the next commission meeting to see if they can be approved as an official athletic association. • Reminder, the next Parks & Recreation Commission meeting will be held on Tuesday, Sept. 4. IX. Adjournment Motion made by McAwley to adjourn the Aug. 20, 2018 meeting at 8:51 p.m. Motion seconded by Willette. Motion carried. Date: September 4, 2018 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Edina Wrestling Association as City-Sponsored Athletic Association Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Edina Wrestling Association as City-Sponsored Athletic Association INTRODUCTION: 10 minutes Please see attached Staff Report. ATTACHMENTS: Description Staff Report Youth Athletic Association Relationship Document Annual Reinstatement - Nonprofit Corporation Priority Use Edina School District Gymnasium Priority Use Edina's Scheduled Outdoor Athletic Facilities Policy Sept. 4, 2018 Parks & Recreation Commission Tiffany Bushland, Recreation Supervisor Approving Edina Wrestling Association as City-Sponsored Athletic Association Information / Background: The Edina Wrestling Association originally started on Aug. 25, 1986 and served the youth in Edina until 1996. The association eventually folded after decreases in enrollment, funds and volunteers to help manage it. In recent years, the Parks & Recreation Department has offered a wrestling program to the community. The number of children involved in the program were 27 in 2016, 27 in 2017 and 33 in 2018. There is support from parents and volunteers in the community to reinvigorate the Edina Wrestling Association and take over the wrestling programming. The last time an association was accepted was in 2002 when the Edina Lacrosse Association became city-sponsored. The Edina Wrestling Association is USA Wrestling sanctioned. The association will compete against other USA Wrestling sanctioned organizations. The association has established a Board of Directors, registered with the Office of the Minnesota Secretary of State as a Minnesota Nonprofit Corporation, and obtained a Federal Tax Identification Number. The Edina Wrestling Association Mission Statement is: “To promote interest in the sport of wrestling among parents and the youth of Edina Community and to supervise, sponsor and financially assist a disciplined and competitive program of wrestling. We will endeavor to develop in the members’ the ideals of good sportsmanship, honesty and respect for authority and to stress the concept of parents and children working and playing together in all club activities so that the family will be strengthen in the process.” Athletic Association Guidelines: The relationship between the athletic associations and the City of Edina is guided through several citywide policies. The relationship document between the Edina Parks & Recreation Department, Parks & Recreation Commission and with each association establishes a common set of guidelines that are to be adopted by all athletic associations. The intent of these guidelines is to ensure that associations are mindful of the public’s STAFF REPORT Page 2 desire for positive and healthy athletic experiences for children and families in our community. The “Youth Sports Core Values and Community Strategy,” established by the Parks & Recreation Commission in cooperation with the Edina Parks & Recreation Department, is to be adopted by all associations. This document formally defines the city’s core values and philosophy in the delivery of the community’s youth sports programs. 1. Edina Parks & Recreation Department will provide facilities and fields for boys and girls at each age group within the association. (Priority Use of Edina’s Scheduled Outdoor Athletic Facilities Policy - outdoor athletic city-owned facilities that are not included under this Policy are Golf Course, Aquatic Center, tennis courts). 2. It is the City of Edina’s view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. 3. The Edina Parks & Recreation Department in cooperation with the Parks & Recreation Commission will help each association plan and provide safe and well-maintained public athletic facilities to meet the youth sports programs, and give professional staff liaison services regarding the operation of their association, and offer appropriate clerical and administrative support services. 4. The Edina Parks & Recreation Department shall act as a liaison between the associations and the Parks & Recreation Commission to assist associations in providing a well-rounded and equitable program for all participants. The Edina Wrestling Association will have to adhere to the Priority Use of the Edina School District’s Gymnasiums Policy and the Youth Athletic Association Relationship Policy. Several items from these policies are indicated below: • Association must be 90% Edina residents. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina. • Association is a non-profit organization as defined by State statute. • The association must file a financial statement with the city each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. • Association is open to all Edina residents and may not discriminate based on race, ethnic background, religion, or ability; however, may make team assignments based on ability. • All board meetings are open to the public (with the exception of personnel issues and litigation). • The organization must have an open process for parents to discuss concerns or recommend changes to the organization. • Teams are playing during the designated “primary season.” • The organization must abide by the City of Edina “Relationship Document” (Appendix I.) and “The Youth Sports Core Values and Community Strategy” document (Appendix II.) of the Priority Use of the Edina School District’s Gymnasiums Policy. • Association must follow the Parks & Recreation Commission Statement of Philosophy and Recommendations regarding use of ethnic, religious, or racial names or symbols and the Philosophy and Recommendations regarding drugs, alcohol and tobacco. STAFF REPORT Page 3 • Organization must have a common code of conduct for players, coaches and parents. • Association should have a Board of Directors. • Each coach should complete a background check and the CDC concussion training. • Association must have a minimum $1,000,000 general liability insurance coverage policy that lists the City of Edina as additionally insured. • Organization must have a formal grievance process in place. Financial Information: The Edina Wrestling Association will be responsible for paying the City of Edina $13/participant each season the association runs programming for a gymnasium user fee. The association will also have to pay any hourly rate fee as established by the Edina School District for school facility space. In addition, the association must pay $1/participant for inclusion services each programmed season. Staff Recommendation Staff recommend that the Parks & Recreation Commission approve the addition of the Edina Wrestling Association as the official city sponsored Wrestling Association in Edina. • This program originally started as an athletic association years ago. In 2016, recognizing a need and interest from the community, the city started a wrestling program. From time of inception, this program was truly a partnership with the same individuals that are seeking approval from the Parks & Recreation Commission to form the Edina Wrestling Association. • There is not another provider in Edina (including the City of Edina) offering a competing wrestling program. • The Edina Wrestling Association has met and completed all requirements established by the Youth Athletic Association Relationship Document to become an officially recognized athletic association. ☒City Council Approved: 8/1/2006 ☐City-Wide Revised: Click here to enter a date. ☐Department YOUTH ATHLETIC ASSOCIATIONS’ RELATIONSHIP WITH THE EDINA PARK BOARD AND THE PARK AND RECREATION STAFF (RELATIONSHIP DOCUMENT) The mission of the Edina Park and Recreation Department is to do our part in further developing, preserving, and maintaining the City of Edina’s parks, recreation programs, and resources as a premier and comprehensive park and recreation department in the Twin Cities area. This relationship document between the Edina Park and Recreation Department, Park Board and with each association establishes a common set of guidelines that are to be adopted by all athletic associations. The intent of these guidelines is to ensure that associations are mindful of the public’s desire for positive and healthy athletic experiences for children and families in our community. The “Youth Sports Core Values and Community Strategy,” established by the Edina Park Board in cooperation with the Edina Park and Recreation Department, is to be adopted by all associations. This document formally defines the City’s core values and philosophy in the delivery of the community’s youth sports programs. 1. Edina Park and Recreation Department will provide facilities and fields for boys and girls at each age group within the association. 2. It is the City of Edina’s view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. 3. The Edina Park and Recreation Department in cooperation with the Park Board will help each association plan, and provide safe and well maintained public athletic facilities to meet the youth sports programs, and give professional staff liaison services regarding the operation of their association, and offer appropriate clerical and administrative support services. 4. The Edina Park and Recreation Department shall act as a liaison between the associations and the Edina Park Board to assist associations in providing a well-rounded and equitable program for all participants. The Edina Park Board expects that all associations follow these minimal guidelines in the operation of their association: 1. All boys and girls have a fun, positive, safe, age-appropriate, educational experience that is open to all residents of all abilities, and receive equal opportunity to participate at whatever ability level they may play. 2. Boys and girls build good sportsmanship and character; learn to be a team member; learn to accept discipline; incorporate psychological and physical health. 3. Boys and girls, at each level of play, will receive basic fundamental and skill training in the sport in which they participate. Page | 2 4. Associations manage team schedules and provide equitable playing time for each level of competition within the age group. 5. Associations shall have a common code of conduct for players, coaches and parents. 6. Qualified citizen volunteers should serve in positions as Board of Directors. Board of Directors must have knowledge of the program/sport. Associations are encouraged to have open member elections to elect Board of Directors. 7. Edina Park and Recreation Department personnel shall attend at least semi-annually association board meetings. Department personnel shall be available and provide resource help to associations in training of coaches, operations, and other functions with which the association needs assistance. 8. The Park and Recreation Department mandates background checks on all individuals 18 & older who serve as a coach, referee, or on the Board of Directors in any association. It is our intent to protect our children, families and the associations. It is strongly recommended that Edina youth athletic associations work jointly to contract with one private organization to conduct the background checks and manage the data. The Park and Recreation Department mandates that each Edina youth athletic association use the following standard for any coach, referee or Board of Director applicant who has been found guilty, pled guilty, or entered a plea of nolo contendere (no contest), regardless of the adjudication for any of the disqualifying offenses: All Sex Offenses – regardless of the amount of time since the offense (Examples: child molestation, rape, sexual assault, sexual battery, sodomy, indecent exposure, etc.) All Felony Violence – regardless of the amount time since the offense (Examples: murder, manslaughter, aggravated assault, kidnapping, robbery, etc.) All Felony Offenses – other than violence or sex within the past 10 years (Examples: drug offenses, theft, embezzlement, fraud, child endangerment, etc.) All Misdemeanor Violence Offenses – within the past 7 years (Examples: simple assault, battery, domestic violence, hit & run, etc.) All Misdemeanor Drug & Alcohol Offenses – within the past 5 years or multiple offenses in the past 10 years (Examples: driving under the influence, simple drug possession, drunk & disorderly, possession of drug paraphernalia, etc.) Any other Misdemeanor Offenses – within the past 5 years that would be considered a potential danger to children or is directly related to the functions of that volunteer (Examples: contributing to a minor, theft – if person is handling monies, etc.) 9. To ensure that the public has an open, fair and just process to handle grievances that are not resolved at the association board or staff level, the City of Edina will facilitate a grievance process. (See below) This grievance process is not intended to deal with team assignment, coach assignment or tryout process grievances. 10. The City of Edina requires that each and every athletic association have a minimum $1,000,000 Page | 3 general liability insurance coverage policy that lists the City of Edina as an additional insured. In addition, each and every athletic association must also carry workers compensation insurance for any paid employees of their association. Up to date proof of insurance must be provided to the Edina Park and Recreation Department for each and every association that uses Edina’s public athletic facilities. This insurance shall provide for the general liability protection of volunteers, associations, and the City of Edina. 11. The Edina Park Board and Park and Recreation Department shall provide and review annually guidelines to be followed by all associations and users of facilities and gymnasiums in our community as to the priority use of the Edina School District’s gymnasiums and facilities, and the Edina community practice and game facilities. This is to assure a fair allocation of gymnasiums and facilities use for all participants, at all levels. It is imperative that all associations, coaches, board members, volunteers and parents understand and appreciate the positive experience that is desired for all participants in Edina youth sports. Therefore, it is the expectation of the Edina Park and Recreation Department and Park Board that youth athletic associations do their best to encourage all new parents, volunteers, coaches, board members, etc., who participate in associations to read and understand the relationship agreement and Youth Sports Core Values and Community Strategy. The Relationship Document and Core Values and Community Strategy Document must be provided to all new parents as part of their registration materials. GRIEVANCE PROCESS The City of Edina demands that each youth athletic association must have in place a well-documented and publicized grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just. If the youth athletic association board grievance process does not resolve the issue, then the matter will be referred to Park and Recreation Department staff. If staff is unable to resolve the issue, the matter should then be referred to the Ad- Hoc Grievance Committee. The Ad-Hoc Grievance Committee will be made up of three association presidents who are not president of the association in question, plus two Park Board members. Those five individuals will hear the complaint and make recommendations to solve the grievance matter. If the Ad-Hoc Grievance Committee’s recommendations do not satisfy the parties involved then the grievance will be referred to the Park Board for a final decision. The Ad-Hoc Grievance Committee will be formed only on an as needed basis to deal with issues on a case by case basis. The following escalation shall be followed: Step #1: Follow the written grievance procedure as established and publicized for each youth athletic association. Step #2: If, in the complainant’s view, the issue was not resolved in Step #1, then the complainant should contact Park and Recreation Department staff, who will do the following: Evaluate the complaint. Determine and judge whether or not the issue can or should be resolved through diplomacy. If so, staff will facilitate a problem-solving process at the staff level with the appropriate community members and volunteers involved. Page | 4 Step #3: If the issue is unresolved at the staff level, then staff will assemble the Ad-Hoc Grievance Committee to hear the complaint. With staff assistance and input from the parties involved, the Ad-Hoc Grievance Committee will hear the complaint and make recommendations. It will be the Ad-Hoc Grievance Committee’s duty to determine whether or not the association has acted in a manner that is contrary to the City’s philosophy and core values; and if so, make recommendations to correct the situation. It will not be the Ad-Hoc Grievance Committee’s duty to micro-manage program decisions of Edina’s youth athletic associations. Step #4: If the parties involved are still not satisfied with the Ad-Hoc Grievance Committee’s recommendations, the final step is to refer the matter to the Park Board for a final decision. Both parties must abide by the Park Board’s decision or they could face sanctions. Office of the Minnesota Secretary of State Minnesota Nonprofit Corporation/Annual Renewal Minnesota Statutes, Section 5.34 Annual Renewal Year:2018 Annual Renewal Filing Date:6/21/2018 Nonprofit Corporation Name:EDINA WRESTLING ASSOCIATION Original Filing Number:1A-28 Home Jurisdiction:Minnesota Filing Party Information: Party Type:Name:Address: Registered Office Address 4801 W 50th Str Edina MN 55424 President Luis F Nebel 7305 Wooddale Ave S Edina Minnesota 55435 5543 Work Item 1021692700029 Original File Number 1A-28 STATE OF MINNESOTA OFFICE OF THE SECRETARY OF STATE FILED 06/21/2018 11:59 PM Steve Simon Secretary of State ☐City Council Approved: ☒City-Wide Revised: 8/1/2007 ☐Department PRIORITY USE OF THE EDINA SCHOOL DISTRICT’S GYMNASIUMS POLICY PURPOSE AND INTENT As a matter of practice, the Edina School District allows the City of Edina to submit building use permits on behalf of youth athletic associations (those recognized by and receiving services from the City of Edina) to reserve gymnasiums owned and operated by the Edina School District (the District). The City’s priority access to the two newly built gymnasiums on the Edina Community Center campus is already pre-determined in the formal “Facilities Use Agreement,” which is a legal agreement between the District and the City. The main purpose of this document is to identify youth athletic associations that are recognized by and receiving services from the City of Edina, which in turn dictates which organizations receive priority access to the District’s gymnasiums. This document also outlines both mandatory and suggested guidelines for youth athletic associations to ensure that program offerings are mindful of the public’s health, safety and welfare and are fair and equitable to all residents. This document also includes the “Youth Sports Core Values and Community Strategy” proposed by the Edina Youth Sports Taskforce and Edina Park Board and was approved by the City Council on August 1, 2006. It is the City of Edina’s view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. To that end, the City of Edina will encourage differing facility use fees with intent to discourage formation of new youth athletic associations that compete with existing youth athletic associations and create a duplication of services, which the City of Edina views as not in the public’s best interest. Further, the City of Edina will not provide any administrative or professional recreation staff liaison assistance to competing youth athletic associations that are determined to be duplication of service and not in the public’s best interest. The City of Edina encourages youth athletic associations to provide programs in a manner that is in keeping with the Edina Park Board’s philosophy. DEFINITION For purposes of this document, “scheduled facilities” is meant to include all Edina School District owned or operated gymnasiums, including the two gymnasiums on the Community Center campus whose construction is funded by the City of Edina (referred to as “the City’s gyms”). PRIORITIES Organizations that meet the mandatory guidelines as outlined in the “Relationship Document (appendix #I)” and abide by the “Resolution of Youth Sports Core Values and Community Strategy” (appendix #II.) that are requesting special permits for their ongoing programs in a School District-owned scheduled gymnasium will be granted the opportunity based on the following priority use schedule, and within the adopted standards for number of uses per team. PRIORITY #1: City Programs (adult basketball and volleyball). PRIORITY #2: Page | 2 Youth teams (18 and under) that are members of one of the following independently incorporated youth athletic associations that are currently recognized by the City of Edina as the official youth sports organization for that particular gymnasium facility sport offering (such as basketball and volleyball) and are requesting access to the District’s gymnasiums: • Edina Basketball Association • Edina Girls Athletic Association (basketball and volleyball programs) • Edina Girls Basketball Association • Jr. Olympic Volleyball PRIORITY #3: Youth teams (18 and under) that are members of one of the following independently incorporated youth athletic associations that are currently recognized by the City of Edina as the official youth sports organization for that particular athletic field or hockey rink (traditionally a non-gym sport) sport offering and are requesting access to the District’s gymnasiums: • Edina Baseball Association • Edina Girls Athletic Association (flag football program) • Edina Hockey Association • Edina Soccer Association • Edina Soccer Club • Edina Football Association • Edina Youth Softball Association • Edina Girls Fastpitch Softball Association • Edina Lacrosse Association All of the above non-profit organizations (under priority #2 and #3) must follow these guidelines: 1. 90% Edina residents. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina. 2. Association or Club is a non-profit organization as defined by State statute. 3. The Association or Club must file a financial statement with the City each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 4. Association is open to all Edina residents and may not discriminate based on race, ethnic background, religion, or ability; however, may designate team assignments based on ability. 5. All board meetings are open to the public (with the exception of personnel issues and litigation). 6. The organization must have an open process for parents to discuss concerns or recommend changes to the organization. 7. Teams are playing during the designed “primary season.” GYMNASIUM USE FEE Gymnasium hourly rates are established by the Edina Board of Education for both District gyms and City gyms. PREEMPTION CLAUSE With the exception of the two City gyms, the Edina School District will make every effort to avoid preemption of scheduled events once a gymnasium has been reserved and all requirements have been met. However, the Edina School District reserves the right to preempt a scheduled event in a scheduled gymnasium when in Edina School District’s judgment the preemption is in the Districts best interests. In accordance with the Facilities Use Agreement between the City and School District, the District may not preempt a City sponsored program in either of the two City gyms that is scheduled during City priority access times. Page | 3 ADMINISTRATIVE PROCEDURES 1. Fees for use of scheduled District and City gymnasiums will be subject to change each year at the discretion of the Edina Board of Education. 2. The Edina School District will establish dates each year by which teams must commit requests for gymnasium reservation use in order to utilize their priority status. After that date, gymnasiums will be reserved on a first come, first served basis. 3. Staff on an annual basis will determine the number of major tournaments or special events allowed by each youth association. 4. Any organization that fails to provide for and follow the guidelines set forth above, or provides false information on a permit application, is subject to revocation of its permit at the discretion of the Director of the Edina Park and Recreation Department. 5. No organization will be allowed to sublease the Edina School District’s gymnasiums. EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING USE OF ETHNIC, RELIGIOUS, OR RACIAL NAMES OR SYMBOLS: The Edina Park Board recognizes and celebrates the diversity of our community. In doing so, the Edina Park Board encourages all youth athletic associations to respect our community’s ethnic, religious and racial diversity by honoring the following guideline: “That no program, event or activity offered by an Edina youth athletic association will use any ethnic, religious or racial names or symbols which may, in the opinion of those groups, create or perpetuate stereotypes which distort or degrade such groups. Programs whose express purpose is to explore and celebrate the positive special contribution of such groups should be considered acceptable and honorable.” EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING DRUGS, ALCOHOL AND TOBACCO: It is the belief of the Edina Park Board that the role modeling of parents, guardians, teachers and coaches has a significant influence on youth attitudes toward the use of alcohol, tobacco and drugs. It is the Edina Park Board’s philosophy to encourage parents and coaches to do their best to always display positive and healthy role modeling behaviors while interacting with youth. Therefore, the Edina Park Board encourages each Edina youth athletic association to take the following actions: 1. Establish a drug, tobacco and alcohol policy that reflects a zero tolerance approach to elicit drugs, tobacco and alcohol use by its youth participants. 2. Require that parents (and coaches) sign a statement that acknowledges that they have read and understand the association’s current drug, tobacco and alcohol policy. 3. Include in the association drug, tobacco and alcohol policy the following statement that: Coaches and parents are strongly encouraged to not consume drugs, alcohol or tobacco while interacting with youth while on traveling team trips (examples include while traveling together on a bus, socializing in hospitality room, etc.) For those adults who insist on bringing drugs, alcohol and/or tobacco on team trips, it is strongly encouraged to make every attempt to keep the alcohol and/or tobacco out of reach and out of sight of the youth at all times. Action number three (#3) is not to be considered as an enforceable policy, but rather, a strongly encouraged positive role model behavior. The Edina Park Board strongly encourages each youth athletic association to take this very seriously and do their part to help develop positive and healthy attitudes in our youth with regards to drugs, tobacco and alcohol. Your youth athletic programs provide important assets in youth’s lives, which result in reductions in at- risk behaviors. The Edina Park Board applauds and appreciates your efforts to build these positive Page | 4 assets that develop healthy kids and a healthy community. Page | 5 APPENDIX I. YOUTH ATHLETIC ASSOCIATIONS’ RELATIONSHIP WITH THE EDINA PARK BOARD AND THE PARKS AND RECREATION STAFF RELATIONSHIP DOCUMENT (Revised 5/1/2012) The mission of the Edina Park and Recreation Department is to do our part in Further developing, preserving, and maintaining the City of Edina’s parks, recreation programs, and resources as a premier and comprehensive park and recreation department in the Twin Cities area. This relationship document between the Edina Parks and Recreation Department, Park Board and with each association establishes a common set of guidelines that are to be adopted by all athletic associations. The intent of these guidelines is to ensure that associations are mindful of the public’s desire for positive and healthy athletic experiences for children and families in our community. The “Youth Sports Core Values and Community Strategy,” established by the Edina Park Board in cooperation with the Edina Park and Recreation Department, is to be adopted by all associations. This document formally defines the City’s core values and philosophy in the delivery of the community’s youth sports programs. 1. Edina Park and Recreation Department will provide facilities and fields for boys and girls at each age group within the association. 2. It is the City of Edina’s view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. 3. The Edina Park and Recreation Department in cooperation with the Park Board will help each association plan, and provide safe and well maintained public athletic facilities to meet the youth sports programs, and give professional staff liaison services regarding the operation of their association, and offer appropriate clerical and administrative support services. 4. The Edina Park and Recreation Department shall act as a liaison between the associations and the Edina Park Board to assist associations in providing a well-rounded and equitable program for all participants. The Edina Park Board expects that all associations follow these minimal guidelines in the operation of their association: 1. All boys and girls have a fun, positive, safe, age-appropriate, educational experience that is open to all residents of all abilities, and receive equal opportunity to participate at whatever ability level they may play. 2. Boys and girls build good sportsmanship and character; learn to be a team member; learn to accept discipline; incorporate psychological and physical health. 3. Boys and girls, at each level of play, will receive basic fundamental and skill training in the sport in which they participate. 4. Associations manage team schedules and provide equitable playing time for each level of competition within the age group. 5. Associations shall have a common code of conduct for players, coaches and parents. 6. Qualified citizen volunteers should serve in positions as Board of Directors. Board of Directors Page | 6 must have knowledge of the program/sport. Associations are encouraged to have open member elections to elect Board of Directors. 7. Edina Park and Recreation Department personnel shall attend at least semi-annually association board meetings. Department personnel shall be available and provide resource help to associations in training of coaches, operations, and other functions with which the association needs assistance. 8. The Park and Recreation Department mandates background checks on all individuals 18 & older who serve as a coach, referee, or on the Board of Directors in any association. It is our intent to protect our children, families and the associations. It is strongly recommended that Edina youth athletic associations work jointly to contract with one private organization to conduct the background checks and manage the data. The Park and Recreation Department mandates that each Edina youth athletic association use the following standard for any coach, referee or Board of Director applicant who has been found guilty, pled guilty, or entered a plea of nolo contendere (no contest), regardless of the adjudication for any of the disqualifying offenses: All Sex Offenses – regardless of the amount of time since the offense (Examples: child molestation, rape, sexual assault, sexual battery, sodomy, indecent exposure, etc.) All Felony Violence – regardless of the amount time since the offense (Examples: murder, manslaughter, aggravated assault, kidnapping, robbery, etc.) All Felony Offenses – other than violence or sex within the past 10 years (Examples: drug offenses, theft, embezzlement, fraud, child endangerment, etc.) All Misdemeanor Violence Offenses – within the past 7 years (Examples: simple assault, battery, domestic violence, hit & run, etc.) All Misdemeanor Drug & Alcohol Offenses – within the past 5 years or multiple offenses in the past 10 years (Examples: driving under the influence, simple drug possession, drunk & disorderly, possession of drug paraphernalia, etc.) 9. Any other Misdemeanor Offenses – within the past 5 years that would be considered a potential danger to children or is directly related to the functions of that volunteer (Examples: contributing to a minor, theft – if person is handling monies, etc.) 10. To ensure that the public has an open, fair and just process to handle grievances that are not resolved at the association board or staff level, the City of Edina will facilitate a grievance process. (See below) This grievance process is not intended to deal with team assignment, coach assignment or tryout process grievances. 11. The City of Edina requires that each and every athletic association have a minimum $1,000,000 general liability insurance coverage policy that lists the City of Edina as an additional insured. In addition, each and every athletic association must also carry workers compensation insurance for any paid employees of their association. Up to date proof of insurance must be provided to the Edina Park and Recreation Department for each and every association that uses Edina’s public athletic facilities. This insurance shall provide for the general liability protection of volunteers, associations, and the City of Edina. 12. The Edina Park Board and Park and Recreation Department shall provide and review annually guidelines to be followed by all associations and users of facilities and gymnasiums in our community as to the priority use of the Edina School District’s gymnasiums and facilities, and the Edina community practice and game facilities. This is to assure a fair allocation of gymnasiums and facilities use for all participants, at all levels. Page | 7 It is imperative that all associations, coaches, board members, volunteers and parents understand and appreciate the positive experience that is desired for all participants in Edina youth sports. Therefore, it is the expectation of the Edina Park and Recreation Department and Park Board that youth athletic associations do their best to encourage all new parents, volunteers, coaches, board members, etc., who participate in associations to read and understand the relationship agreement and Youth Sports Core Values and Community Strategy. The Relationship Document and Core Values and Community Strategy Document must be provided to all new parents as part of their registration materials. GRIEVANCE PROCESS The City of Edina demands that each youth athletic association must have in place a well-documented and publicized grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just. If the youth athletic association board grievance process does not resolve the issue, then the matter will be referred to Park and Recreation Department staff. If staff is unable to resolve the issue, the matter should then be referred to the Ad- Hoc Grievance Committee. The Ad-Hoc Grievance Committee will be made up of three association presidents who are not president of the association in question, plus two Park Board members. Those five individuals will hear the complaint and make recommendations to solve the grievance matter. If the Ad-Hoc Grievance Committee’s recommendations do not satisfy the parties involved then the grievance will be referred to the Park Board for a final decision. The Ad-Hoc Grievance Committee will be formed only on an as needed basis to deal with issues on a case by case basis. The following escalation shall be followed: Step #1: Follow the written grievance procedure as established and publicized for each youth athletic association. Step #2: If, in the complainant’s view, the issue was not resolved in Step #1, then the complainant should contact Park and Recreation Department staff, who will do the following: Evaluate the complaint. Determine and judge whether or not the issue can or should be resolved through diplomacy. If so, staff will facilitate a problem-solving process at the staff level with the appropriate community members and volunteers involved. Step #3: If the issue is unresolved at the staff level, then staff will assemble the Ad-Hoc Grievance Committee to hear the complaint. With staff assistance and input from the parties involved, the Ad-Hoc Grievance Committee will hear the complaint and make recommendations. It will be the Ad-Hoc Grievance Committee’s duty to determine whether or not the association has acted in a manner that is contrary to the City’s philosophy and core values; and if so, make recommendations to correct the situation. It will not be the Ad-Hoc Grievance Committee’s duty to micro-manages program decisions of Edina’s youth athletic associations. Step #4: If the parties involved are still not satisfied with the Ad-Hoc Grievance Committee’s recommendations, the final step is to refer the matter to the Park Board for a final decision. Both parties must abide by the Park Board’s decision or they could face sanctions. Appendix 1.2 DEFINITION OF EDINA YOUTH ATHLETIC ASSOCIATIONS: To qualify and be identified as an Edina Youth Athletic Association, the organization must meet the Page | 8 following requirements: 1. 90% Edina residents for all youth athletic associations, except Edina Swim Club which must have a minimum 75% Edina resident ratio. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina. 2. The organization must maintain its status as a nonprofit corporation in accordance with Minnesota law. 3. The organization must file a financial statement with the City each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 4. The organization must be open to all Edina residents and may not discriminate based on race, ethnicity, religion, or ability; except that all organizations may make team assignments based on ability; and Edina Swim Club may condition team eligibility on each youth swimmer’s demonstrated ability to swim 25 yards in both the freestyle and backstroke. 5. All board meetings must be open to the public (except for the matters pertaining to personnel issues and litigation). 6. The organization must have an open and written process for parents to discuss concerns or recommend changes to the organization. 7. Teams must play during the designated “primary season”. 8. The organization must adopt the City of Edina Relationship Agreement and Core Values Statement. Youth athletic teams (18 and under) that are currently recognized by the City of Edina as an official Edina youth athletic association: Edina Baseball Association Edina Basketball Association Edina Girls Athletic Association (flag football, basketball and volleyball) Edina Hockey Association Edina Soccer Association Edina Soccer Club Edina Football Association Edina Youth Softball Association Edina Girls Fastpitch Softball Association Edina LaCrosse Association Edina Swim Club Edina Volleyball Association Page | 9 APPENDIX II. Resolution of Youth Sports Core Values and Community Strategy WHEREAS, the City of Edina believes in the benefits and attraction of youth sports as a means to teach the children of this community values and skills that will be of benefit to them throughout life; and WHEREAS, we believe that Edina’s youth athletic associations develop fundamental internal and external assets for children by providing opportunities to develop positive character traits and life values where children can learn a multitude of important lessons and valuable fundamentals, such as ethics, abiding by the rules, winning and losing with grace, coping with success and failure, always trying to do your best, respecting authority figures, learning about team work, developing fundamental motor skills and sports specific knowledge; and WHEREAS, we believe that the most important underlying mission for every youth athletic association is to develop emotionally, psychologically, mentally, intellectually, socially, and physically healthy children; and WHEREAS, we believe that youth sports programs conducted under the right conditions are enormously beneficial for children; and WHEREAS, we recognize the need to ensure that Edina’s youth athletic association programs provide athletic programs that are safe, positive, fun, physically and psychologically age-appropriate, educational, teaches values and ethics, strengthens the community, promotes competition without conflict, open to all residents of all abilities, offer a reasonable number of events, and are administered by qualified volunteers; and WHEREAS, we believe that youth sports association league organizers and administrators must be educated on how to provide a safe, positive, and fun youth sports environment before being granted access to public facilities; and WHEREAS, we believe volunteer coaches and parents must receive orientation and education as to the individual roles and responsibilities in our community’s effort to raise the standards of youth sports programs and that volunteer coaches and parents be held accountable for their behaviors; and WHEREAS, we believe it is necessary and desirable to establish guidelines, requirements and standards for youth sports associations utilizing public facilities; and WHEREAS, we recognize the need to ensure that Edina’s youth athletic associations form and advertise a formal grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just; and WHEREAS, we believe that a Youth Sports Advisory Committee should be formed to advise staff and the Park Board and serve as a sounding board for grievances. NOW, THEREFORE BE IT RESOLVED by the City of Edina in a meeting duly assembled and by the authority thereof, recognize and encourage official implementation of this Community Strategy to improve the culture of youth sports for all participants. PASSED AND APPROVED THIS ________day of _____________2006. Signed:_________________________ Mayor of Edina 1 PRIORITY USE OF EDINA’S SCHEDULED OUTDOOR ATHLETIC FACILITIES POLICY (Updated version approved by City Council 2007) PURPOSE AND INTENT The main purpose of this document is to prioritize scheduled access use of parks and facilities in the City of Edina. This document outlines both mandatory and suggested guidelines for youth athletic associations to ensure that program offerings are mindful of the public’s health, safety and welfare and are fair and equitable to all residents. This document also includes the “Youth Sports Core Values and Community Strategy” proposed by the Edina Youth Sports Taskforce and Edina Park Board and was approved by the City Council on August 1, 2006. It is the City of Edina’s view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. To that end, the City of Edina will charge differing facility use fees with intent to discourage formation of new youth athletic associations that compete with existing youth athletic associations and creates a duplication of services, which the City of Edina views as not in the public’s best interest. Further, the City of Edina will not provide any administrative or professional recreation staff liaison staff assistance to competing youth athletic associations that are determined to be duplication of service and not in the public’s best interest. The City of Edina encourages youth athletic associations to provide programs in a manner that is in keeping with the Edina Park Board’s philosophy. OUTDOOR ATHLETIC FACILITIES Scheduled outdoor athletic facilities are meant to include the following City-owned scheduled outdoor athletic facilities: • Fields • Basketball courts • Batting cages • Hockey rinks 2 The City reserves the right to determine if an outdoor athletic facility shall be considered “a scheduled facility” or not. In other words, the City may decide that it is in the public’s best interest to periodically not schedule specific outdoor athletic fields, basketball courts or hockey rinks. Examples would include the need to rest a field for maintenance or safety purposes, or make specific outdoor athletic facilities available to the public at large due to demand. Outdoor athletic City-owned facilities that are not meant to be included under this Policy are: • Golf courses • Edina Aquatic Center • Tennis courts PRIORITIES Organizations that meet the above stated guidelines that are requesting special permits for single use or to offer ongoing programs on a City-owned scheduled outdoor athletic facility will be granted the opportunity based on the following use schedule, and within the adopted standards for number of uses per team. PRIORITY #1: City Programs (Examples: City offered adult programs, summer playground programs, basketball programs and special events open to the entire community.) PRIORITY #2: Youth teams (18 and under) that are members of one of the following independently incorporated youth athletic associations that are currently recognized by the City of Edina as the official youth sports organization for that particular sport offering: • Edina Baseball Association • Edina Basketball Association • Edina Girls Basketball Association • Edina Girls Athletic Association • Edina Volleyball Association • Edina Hockey Association • Edina Soccer Association • Edina Soccer Club • Edina Football Association • Edina Flag Football Association 3 • Edina Youth Softball Association • Edina Girls Fastpitch Softball Association • Edina LaCrosse Association • Edina Swim Club All of the above non-profit organizations must follow these guidelines: 1. 90% Edina residents. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina. 60% Edina residents for the Edina Swim Club. 2. Association or Club is a non-profit organization as defined by State statute. 3. The Association or Club must file a financial statement with the City each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 4. Association is open to all Edina residents and may not discriminate based on race, ethnic background, or religion, or ability; however, may make team assignments based on ability. 5. All board meetings are open to the public (with the exception of personnel issues and litigation). 6. The organization must have an open process for parents to discuss concerns or recommend changes to the organization. 7. Teams are playing during the designated “primary season.” 8. The organization must abide by the City of Edina “Relationship Document” (Appendix I.) and “The Youth Sports Core Values and Community Strategy” document (Appendix II.) PRIORITY #3: Edina School District Programs (Examples: curriculum programs, interscholastic team practices, games, tournaments, etc.) PRIORITY #4: Non-profit adult teams or organizations that have 60% or more Edina residents during the designated primary season. Edina adult “residents” must either live or work full- time in Edina. PRIORITY #5: Edina non-profit public service groups who use the facilities to raise money for the benefit of the entire community. 4 PRIORITY #6: Businesses and neighborhood groups located in Edina during the designated primary season. PRIORITY #7: Non-profit youth teams or organizations that have 60% or more Edina residents during the designated primary season. PRIORITY #8: Priority #2 teams during a secondary season. PRIORITY #9: Priority #9 teams are youth and adult teams not affiliated with an Edina non-profit organization. These teams are scheduled on a first come, first served basis after higher priority teams have had an opportunity to schedule their season. At least 50% or more of the participants on each team must either live or work full time in Edina. Facility reservations will be limited to their home games only, and their team practices are limited to a maximum of one per week (may only have one game plus one practice per week maximum). FIELD USE FEE Priority #2 teams shall pay a per-player per season field use fee as established by the City Council. Teams and groups in Priority #4, 5, 6, 7, 8, or 9, shall pay the hourly/daily field use fee as established by the City Council. FACILITY USE PERMIT Priority #3 through #9 teams must have an approved Edina Park and Recreation Department Facility Use Permit to have access to scheduled outdoor athletic field facilities. PREEMPTION CLAUSE The City of Edina will make every effort to avoid preemption of scheduled events once an outdoor athletic facility has been reserved and all requirements are met. However, the City reserves the right to preempt a scheduled event on a scheduled outdoor athletic field when in the City’s judgment the preemption is in the community’s best interests. 5 ADMINISTRATIVE PROCEDURES 1. Fees for use of scheduled outdoor athletic facilities will be subject to change each year at the discretion of the Edina City Council. 2. The City will establish dates each year by which teams must commit requests for field reservation use in order to utilize their priority status. After that date, fields, or facilities will be reserved on a first come, first served basis. 3. If teams or organizations are at the same priority level offering the same sport activity for the same age group and gender, then the team or organization that serves the highest number of Edina residents will receive the higher priority status in terms of field, rink and court reservations. 4. The number of major tournaments or special events allowed by each youth association will be determined by staff on an annual basis. 5. Any organization that fails to provide for and follow the guidelines set forth above, or provides false information on a permit application, is subject to revocation of its permit at the discretion of the Director of the Edina Park and Recreation Department. 6. No organization will be allowed to sublease the City’s scheduled outdoor athletic facilities without City approval. EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING USE OF ETHNIC, RELIGIOUS, OR RACIAL NAMES OR SYMBOLS: The Edina Park Board recognizes and celebrates the diversity of our community. In doing so, the Edina Park Board encourages all youth athletic associations to respect our community’s ethnic, religious and racial diversity by honoring the following guideline: “That no program, event or activity offered by an Edina youth athletic association will use any ethnic, religious or racial names or symbols which may, in the opinion of those groups, create or perpetuate stereotypes which distort or degrade such groups. Programs whose express purpose is to explore and celebrate the positive special contribution of such groups should be considered acceptable and honorable.” EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING DRUGS, ALCOHOL AND TOBACCO It is the belief of the Edina Park Board that the role modeling of parents, guardians, teachers and coaches has a significant influence on youth attitudes toward the use of alcohol, tobacco and drugs. It is the Edina Park Board's philosophy to encourage 6 parents and coaches to do their best to always display positive and healthy role modeling behaviors while interacting with youth. Therefore, the Edina Park Board strongly encourages each Edina youth athletic association to take the following actions: 1. Establish a drug, tobacco and alcohol policy that reflects a zero tolerance approach to elicit drugs, tobacco and alcohol use by its youth participants. 2. Require that parents (and coaches) sign a statement that acknowledges that they have read and understand the association's current drug, tobacco and alcohol policy. 3. Include in the association drug, tobacco and alcohol policy the following statement that: • Coaches and parents are strongly encouraged to not consume alcohol or tobacco while interacting with youth while on traveling team trips (examples include while traveling together on a bus, socializing in a hospitality room, etc.) • For those adults who insist on bringing alcohol and/or tobacco on team trips, it is strongly encouraged to make every attempt to keep the alcohol and/or tobacco out of reach and out of sight of the youth at all times. Action number three (#3) is not to be considered as an enforceable policy, but rather, a strongly encouraged positive role model behavior. The Edina Park Board strongly encourages each youth athletic association to take this very seriously and do their part to help develop positive and healthy attitudes in our youth with regards to drugs, tobacco and alcohol. Your youth athletic programs provide important assets in youth’s lives, which result in reductions in at-risk behaviors. The Edina Park Board applauds and appreciates your efforts to build these positive assets that develop healthy kids and a healthy community. 7 APPENDIX I. YOUTH ATHLETIC ASSOCIATIONS’ RELATIONSHIP WITH THE EDINA PARK BOARD AND THE PARK AND RECREATION STAFF (RELATIONSHIP DOCUMENT) The mission of the Edina Parks & Recreation Department is to do our part in further developing, preserving, and maintaining the City of Edina’s parks, recreation programs, and resources as a premier and comprehensive park and recreation department in the Twin Cities area. This relationship document between the Edina Parks & Recreation Department, Park Board, and with each association establishes a common set of guidelines that are to be adopted by all athletic associations. The intent of these guidelines is to ensure that associations are mindful of the public’s desire for positive and healthy athletic experiences for children and families in our community. The “Youth Sports Core Values and Community Strategy,” established by the Edina Park Board in cooperation with the Edina Parks & Recreation Department, is to be adopted by all associations. This document formally defines the city’s core values and philosophy in the delivery of the community’s youth sports programs. 1. Edina Parks & Recreation Department will provide facilities and fields for boys and girls at each age group within the association. 2. It is the City of Edina’s view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. 3. The Edina Parks & Recreation Department in cooperation with the Park Board will help each association plan, and provide safe and well maintained public athletic facilities to meet the youth sports programs, and give professional staff liaison services regarding the operation of their association, and offer appropriate clerical and administrative support services. 4. The Edina Parks & Recreation Department shall act as a liaison between the 8 associations and the Edina Park Board to assist associations in providing a well rounded and equitable program for all participants. The Edina Park Board expects that all associations follow these minimal guidelines in the operation of their association: 1. All boys and girls have a fun, positive, safe, age-appropriate, educational experience that is open to all residents of all abilities, and receive equal opportunity to participate at whatever ability level they may play. 2. Boys and girls build good sportsmanship and character; learn to be a team member; learn to accept discipline; incorporate psychological and physical health. 3. Boys and girls, at each level of play, will receive basic fundamental and skill training in the sport in which they participate. 4. Associations manage team schedules and provide equitable playing time for each level of competition within the age group. 5. Associations shall have a common code of conduct for players, coaches and parents. 6. Qualified citizen volunteers should serve in positions as Board of Directors. Board of Directors must have knowledge of the program/sport. Associations are encouraged to have open member elections to elect Board of Directors. 7. Edina Parks & Recreation Department personnel shall attend at least semi- annually association board meetings. Department personnel shall be available and provide resource help to associations in training of coaches, operations, and other functions with which the association needs assistance. 8. The Parks & Recreation Department mandates background checks on all individuals 18 and older who serve as a coach, referee, or on the Board of Directors in any association. It is our intent to protect our children, families and the associations. It is strongly recommended that Edina youth athletic associations work jointly to contract with one private organization to conduct the background checks and manage the data. The Parks & Recreation Department mandates that each Edina youth athletic association use the following standard for any coach, referee or Board of Director applicant who has been found guilty, pled guilty, or 9 entered a plea of nolo contendere (no contest), regardless of the adjudication for any of the disqualifying offenses: All Sex Offenses – regardless of the amount of time since the offense (Examples: child molestation, rape, sexual assault, sexual battery, sodomy, indecent exposure, etc.) All Felony Violence – regardless of the amount time since the offense (Examples: murder, manslaughter, aggravated assault, kidnapping, robbery, etc.) All Felony Offenses – other than violence or sex within the past 10 years (Examples: drug offenses, theft, embezzlement, fraud, child endangerment, etc.) All Misdemeanor Violence Offenses – within the past 7 years (Examples: simple assault, battery, domestic violence, hit & run, etc.) All Misdemeanor Drug & Alcohol Offenses – within the past 5 years or multiple offenses in the past 10 years (Examples: driving under the influence, simple drug possession, drunk and disorderly, possession of drug paraphernalia, etc.) Any other Misdemeanor Offenses – within the past 5 years that would be considered a potential danger to children or is directly related to the functions of that volunteer (Examples: contributing to a minor, theft – if person is handling monies, etc.) 9. To ensure that the public has an open, fair and just process to handle grievances that are not resolved at the association board or staff level, the City of Edina will facilitate a grievance process. (See below) This grievance process is not intended to deal with team assignment, coach assignment or tryout process grievances. 10. The City of Edina requires that each and every athletic association have a minimum $1,000,000 general liability insurance coverage policy that lists the City of Edina as an additional insured. In addition, each and every athletic association must also carry workers compensation insurance for any paid employees of their association. Up to date proof of insurance must be provided to the Edina Parks & Recreation Department for each and every association that uses Edina’s public athletic facilities. This insurance shall provide for the general 10 liability protection of volunteers, associations, and the City of Edina. 11. The Edina Park Board and Parks & Recreation Department shall provide and review annually guidelines to be followed by all associations and users of facilities and gymnasiums in our community as to the priority use of the Edina School District’s gymnasiums and facilities, and the Edina community practice and game facilities. This is to assure a fair allocation of gymnasiums and facilities use for all participants, at all levels. It is imperative that all associations, coaches, board members, volunteers and parents understand and appreciate the positive experience that is desired for all participants in Edina youth sports. Therefore, it is the expectation of the Edina Parks & Recreation Department and Park Board that youth athletic associations do their best to encourage all new parents, volunteers, coaches, board members, etc., who participate in associations to read and understand the relationship agreement and Youth Sports Core Values and Community Strategy. The Relationship Document and Core Values and Community Strategy Document must be provided to all new parents as part of their registration materials. GRIEVANCE PROCESS The City of Edina demands that each youth athletic association must have in place a well-documented and publicized grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just. If the youth athletic association board grievance process does not resolve the issue, then the matter will be referred to Park and Recreation Department staff. If staff is unable to resolve the issue, the matter should then be referred to the Ad-Hoc Grievance Committee. The Ad-Hoc Grievance Committee will be made up of three association presidents who are not president of the association in question, plus two Park Board members. Those five individuals will hear the complaint and make recommendations to solve the grievance matter. If the Ad-Hoc Grievance Committee’s recommendations do not satisfy the parties involved then the grievance will be referred to the Park Board for a final decision. The Ad-Hoc Grievance Committee will be formed only on an as needed basis to deal with issues on a case by case basis. The following escalation shall be followed: 11 Step #1: Follow the written grievance procedure as established and publicized for each youth athletic association. Step #2: If, in the complainant’s view, the issue was not resolved in Step #1, then the complainant should contact Parks & Recreation Department staff, who will do the following: • Evaluate the complaint. • Determine and judge whether or not the issue can or should be resolved through diplomacy. If so, staff will facilitate a problem-solving process at the staff level with the appropriate community members and volunteers involved. Step #3: If the issue is unresolved at the staff level, then staff will assemble the Ad-Hoc Grievance Committee to hear the complaint. With staff assistance and input from the parties involved, the Ad-Hoc Grievance Committee will hear the complaint and make recommendations. It will be the Ad-Hoc Grievance Committee’s duty to determine whether or not the association has acted in a manner that is contrary to the city’s philosophy and core values; and if so, make recommendations to correct the situation. It will not be the Ad-Hoc Grievance Committee’s duty to micro-manages program decisions of Edina’s youth athletic associations. Step #4: If the parties involved are still not satisfied with the Ad-Hoc Grievance Committee’s recommendations, the final step is to refer the matter to the Park Board for a final decision. Both parties must abide by the Park Board’s decision or they could face sanctions. APPENDIX 1.2 DEFINITION OF EDINA YOUTH ATHLETIC ASSOCIATIONS: To qualify and be identified as an Edina youth athletic association, the organization must meet the following requirements: 1. 90% Edina residents for all youth athletic associations, except Edina Swim Club and Braemar City of Lakes Figure Skating Club which must have a minimum 60% Edina residents ratio. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina. 2. The association or club must maintain its status as a nonprofit corporation in accordance with Minnesota law. 12 3. The association or club must file a financial statement with the city each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 4. Association and club re open to all Edina residents and may not discriminate based on race, ethnic background, religion, or ability; however, may make team assignments based on ability. 5. All board meetings are open to the public (with the exception of personnel issues and litigation). 6. The organization must have an open and written process for parents to discuss concerns or recommend changes to the organization. 7. Teams are playing during the designated “primary season”. 8. The organization must adopt the City of Edina relationship agreement and core values statement. Youth athletic teams (18 and under) that are currently recognized by the City of Edina as an official Edina youth athletic association: • Edina Baseball Association • Edina Basketball Association • Edina Girls Athletic Association (flag football, basketball and volleyball) • Edina Hockey Association • Edina Soccer Association • Edina Soccer Club • Edina Football Association • Edina Boys Flag Football Association • Edina Youth Fastpitch Softball Association • Edina LaCrosse Association • Edina Swim Club • Edina Volleyball Association 13 APPENDIX II. Resolution of Youth Sports Core Values and Community Strategy WHEREAS, the City of Edina believes in the benefits and attraction of youth sports as a means to teach the children of this community values and skills that will be of benefit to them throughout life; and WHEREAS, we believe that Edina’s youth athletic associations develop fundamental internal and external assets for children by providing opportunities to develop positive character traits and life values where children can learn a multitude of important lessons and valuable fundamentals, such as ethics, abiding by the rules, winning and losing with grace, coping with success and failure, always trying to do your best, respecting authority figures, learning about team work, developing fundamental motor skills and sports specific knowledge; and WHEREAS, we believe that the most important underlying mission for every youth athletic association is to develop emotionally, psychologically, mentally, intellectually, socially, and physically healthy children; and WHEREAS, we believe that youth sports programs conducted under the right conditions are enormously beneficial for children; and WHEREAS, we recognize the need to ensure that Edina’s youth athletic association programs provide athletic programs that are safe, positive, fun, physically and psychologically age-appropriate, educational, teaches values and ethics, strengthens the community, promotes competition without conflict, open to all residents of all abilities, offer a reasonable number of events, and are administered by qualified volunteers; and WHEREAS, we believe that youth sports association league organizers and administrators must be educated on how to provide a safe, positive, and fun youth sports environment before being granted access to public facilities; and WHEREAS, we believe volunteer coaches and parents must receive orientation and education as to the individual roles and responsibilities in our community’s effort to raise the standards of youth sports programs and that volunteer coaches and parents be held accountable for their behaviors; and 14 WHEREAS, we believe it is necessary and desirable to establish guidelines, requirements and standards for youth sports associations utilizing public facilities; and WHEREAS, we recognize the need to ensure that Edina’s youth athletic associations form and advertise a formal grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just; and WHEREAS, we believe that a Youth Sports Advisory Committee should be formed to advise staff and the Park Board and serve as a sounding board for grievances. NOW, THEREFORE BE IT RESOLVED by the City of Edina in a meeting duly assembled and by the authority thereof, recognize and encourage official implementation of this Community Strategy to improve the culture of youth sports for all participants. PASSED AND APPROVED THIS ________day of _____________2006. Signed:_________________________ Mayor of Edina Date: September 4, 2018 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Ann Kattreh, Parks & Recreation Director Item Activity: Subject:Arden Park 90% Update CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide Review and Comment on the 90% Arden P ark plan. INTRODUCTION: 35 minutes - 15 minute presentation, 20 minutes for questions Please see attachments. ATTACHMENTS: Description Staff Report: Arden Park 90% Design Report Overall Concept and Project Costs Shelter Open House Board Stormwater Swales and green space board Tree Removal FAQ's Vol. 3 Sept. 4, 2018 Parks & Recreation Commission Ann Kattreh, Parks & Recreation Director Ross Bintner P.E., Engineering Services Manager Arden Park 90% Design Report Information / Background: On Aug. 2, 2017 the City Council received a final Arden Park concept plan report. The council elected to hold a public hearing at the Sept. 6, 2017 meeting. The council then approved the Arden Park concept plan at the Sept. 19, 2017. On Nov. 21, 2017 the City Council approved a Community Engagement Plan for the design phase of Arden Park. The 30% design stage check-in occurred in January 2018; the 60% design check- in occurred on May 15, 2018. Following the 60%, an environmental review was conducted and approved on July 17, 2018. Prior to this 90% check-in a public open house was held at Arden Park on Aug. 23, 2018. Another engagement series was held from March - July regarding the shelter building design. Participating in this process was city staff, Parks & Recreation Commissioners McAwley, Ites, Strother and Nelson and eight community members. Commissioner Ites chaired the shelter design group. History: On Aug. 16, 2016 the City Council authorized a Memorandum of Agreement with Minnehaha Creek Watershed District (MCWD) to develop the Arden Park Concept Plan. The process to develop this plan included extensive public engagement. The concept was developed by an integrated project team that consisted of members of the city and MCWD staff, and Parks & Recreation Commission, and consulting park and stream design specialists. The concept plan is an integrated project development that addresses needs in five categories identified in the 2015 Parks, Recreation and Trails Strategic Plan. 1) Natural resources, 2) trails, connections, health and safety, 3) park buildings, 4) playgrounds and play areas, and 5) community gathering areas. The plan is also consistent with and advances shared city and MCWD goals of environmental sustainability, clean surface waters, flood protection, wetland preservation and improved habitat for wildlife. The concept planning process established the following design goals: • Maintain rustic character of the park • Improve public experience throughout the park o Increased fishing and in-stream recreation opportunities o Improved visual and physical access to Minnehaha Creek • Update aging park facilities • Public safety STAFF REPORT Page 2 • Improved biological and geological function and value of creek and surrounding corridor • Regional stormwater management 90% Design Phase Update An open house to present the 90% update was held at Arden Park on Thursday, Aug. 23. After the Parks & Recreation Commission provides Review and Comment on Sept. 4, the comments will be reported to the City Council for their consideration for their Sept. 20 meeting. The following sections update key design components decisions considered as part of the engagement and City Council 30/60 design updates, including: 1. Ash tree removal and overall tree preservation and planting 2. Shelter orientation, function and aesthetic 3. Creek alignment and aesthetic and other natural resource restoration 4. Trail alignment and aesthetic 5. Playground location and design 6. Ice rinks and open space 7. Stormwater swales Exhibits presented at the public open house addressing each are attached. 1) The design follows the Parks & Recreation Commission and City Council recommendations to remove Ash trees to reduce future liability for their removal due to emerald ash borer. The design reduced tree removals and proposes significant tree planting. 2) The siting of the shelter and park are coordinated, and one project considers the needs of the other. The design of the shelter follows the recommendations of the shelter team. Eight residents participated in the design process along with Parks & Recreation Commissioners Ites, Nelson, McAwley and Strother. The shelter will be approximately 1,500 SF inside with overhangs on the north and south ends of the building. The overhangs will accommodate picnic tables and will provide views of the lawn, the playground and the creek. The building footprint including overhangs is approximately 2,500 SF. The residents selected an orientation with views facing the playground, the open lawn/open skate area and views down the creek to the south. The residents opted for four unisex restrooms with an interior footprint similar to the Pamela Park shelter and also decided on a gable roof design for the building. The final design will strongly consider sustainability with a focus on daylighting, utilizing high efficiency lighting and mechanical equipment and low maintenance interior and exterior finishes. The design and construction of the shelter will be a separate contract, and additional approvals for professional services, bid and contract award will come before City Council at a later date. 3) The design of the creek and landscape plan considers flow, soil stability, wildlife habitat and aesthetics. The new meandering creek alignment removes the dam and stretches the fall over a total of 2,154 feet, adding 230 feet of length to the prior creek. 4) The trails are designed to replace and upgrade the main trail segment that runs from the southwest to northeast corners of the park, and adds two new nature trail loops that connect to the main stem of trail to the northwest and southeast sides of the park. The trail material is predominantly pavement and the trail aesthetic is winding. The trail will be bid with an alternate for pervious pavements near the park shelter. If STAFF REPORT Page 3 selected, this area would serve a dual purpose to demonstrate stormwater practices and upgrade the paved aesthetic. The main trail segment is lighted at night. 5) The playground location and its relation to the lawn, open space and shelter changed slightly to provide direct sight lines to the shelter building, and to abut directly on the lawn by placing it south of the main trail alignment. The design and construction of the playground will be a separate contract, and additional approvals for professional services, bid and contract award will come before the City Council at a later date. 6) The hockey rink is in the same configuration as the existing park and the pleasure rink size changes slightly while maintaining the same tree island configuration. The aging lighting systems are replaced with new fixtures and LED lights. 7) The open space and lawn on the east side of the creek are ringed by a stormwater swale. From the 60% design, the alignment changed to increase the amount of lawn area by abutting the swale up to Minnehaha Blvd. The swales aesthetic is highly landscaped with clusters of trees and open area to provide areas of unobstructed view into the park. Budget Opinion of Project Cost Subtotal $4,295,516 Contingency $429,551 TOTAL PROJECT OPINION OF PROBABLE CONSTRUCTION COST $ 4,725,067 Concept Phase Opinion of Probably Cost $ 4,154,600 60% Opinion of Probable Cost $ 4,986,455 The following are notable changes from the preliminary estimate for various scope of work: Park shelter: +$150,000; Fiber optic to shelter building +$57,000; Utilities to building +73,000. Trail: Block retaining wall +$55,200; -$40,000 Brookview overlook; Nature trails: +28,000 boardwalk/helical piers. Stormwater: Bioretention raingardens, +165,000, Next Steps: • 9/27/18 MCWD Board action • 10/5/18 to 10/26/18 Bidding • 11/7/18 Council consideration of bid award • 12/15/18 Begin construction of creek, utilities and stormwater • Q1 2019 Final design of shelter and playground • Q1 2019 Bid shelter and playground • Q1-Q2 2019 Final construction of creek, utilities and stormwater, begin construction of trails and park facilities • Q2 2019 Final construction of trail and park facilities • Q2-Q3 2019 Final restoration creek • Q2-Q3 2019 Construct shelter and playground • Q4 2019 Completion STAFF REPORT Page 4 Action Requested: 1. Provide Review and Comment on the 90% plan. Attachments • Overall Concept • Trails • Planting zones • Stormwater • 54th Bridge Channel • Creek Design Details • Tree removal • Shelter Engagement Boards 90% Project Cost Estimate by Category Facilities $1,390,400 Creek $843,084 Stormwater $1,144,757 Trails, sidewalk, natural area management $1,346,833 Total Project Cost Estimate 90%$4,725,074 90% Project Cost Split Between Agencies City of Edina $2,678,369 Minnehaha Creek Watershed District $2,046,705 BUILDING FORMS ARDEN PARK Edina, Minnesota SHELTER BUILDING UPDATE August 23, 2018 BUILDING MATERIAL PALETTE INFLUENCES PAMELA PARK COUNTRYSIDE PARK SHELTER BUILDING FLOOR PLAN STONE BASE FIBER CEMENT SIDING ASPHALT SHINGLES SUSTAINABILITY GOAL MECHANICAL COMMON ROOM TOILETTOILET TOILETTOILET PAMELA PARK TIMBER FRAMING MINIMIZE CARBON FOOTPRINT TO MEET CLIMATE MITIGATION GOAL OF 30% REDUCTION BY 2025 FOR ENTIRE COMMUNITY. STRATEGIES DAYLIGHTING LED LIGHT FIXTURES EFFICIENT HEATING & COOLING SYSTEMS LOW MAINTENANCE/DURABLE MATERIALS Firedance Dogwood Dwarf Bush Honeysuckle Prairie Dropseed Black Chokeberry Swamp Milkweed Meadow Blazingstar Free Skate Area Existing 1 acre Proposed 0.6 acres Mowed Park Area Existing 2.6 acres Proposed 2.1 acres 0+001+00 2+003+004+00 5+00 6+0 0 7+0 0 8+0 0 9+00 10+0011+0012+0013+0014+0015+0016+00 17+00 18+0019+00DATENO.REVISION DESCRIPTION PROJECT CHECKED APPROVED DRAWN DATE DESIGNED SHEETCP,GS,BL JK MM,BL 8/22/2018 MM 18-04-01 MINNEHAHA CREEK WATERSHED DISTRICTEDINA, MINNESOTA ARDEN PARK CREEK RESTORATION I hereby certify that this plan, specification, or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the state of Minnesota. Signature: ______________________________________________Typed or Printed Name: ___________________________________Date: _________________ License Number: __________________8/22/18 44129JONATHON KUSADRAFT SCALE IN FEET 0 200100 PLAN LEGEND EXISTING CHANNEL ALIGNMENT EXISTING 1 FT CONTOUR FINISH 1 FT CONTOUR PROPERTY BOUNDARIES LIMITS OF DISTURBANCE ASH TREE REMOVAL PRIORITY TREE TO REMAIN TREE REMOVAL FOR CONSTRUCTION ASH TREES INOCULATED CS-103TREE REMOVALW 54TH STBROOKVIEW AVE W 53RD STMINNEHAHA BLVD W 52ND STARDEN AVE FLOW FLOW FLO W WILLOW TREESTO REMAIN WILLOW TREESTO REMAIN OAK TREESTO REMAIN ASH TREE REMOVALTO BE DETERMINED Tree Impact and Replacement Summary Total Trees Removed 136 Trees Impacted by Construction 79 (22 are ash, 2 are dying oaks in free skate area) Additional Ash Trees Removed 57 New Trees Planted 407 IMPROVING ARDEN PARK WWW.MINNEHAHACREEK.ORG/ARDEN-PARK RENAE CLARK • MCWD • RCLARK@MINNEHAHACREEK.ORG • (952) 641-4510 ROSS BINTNER • CITY OF EDINA • RBINTNER@EDINAMN.GOV • (952) 903-5713 FREQUENTLY ASKED QUESTIONS VOL. 3 WHY ARDEN PARK? Arden Park is the latest in a series of improvements to restore Minnehaha Creek which is impaired due to decades of impacts from urbanization. The creek is polluted from unfiltered stormwater runoff, groundwater levels have made the green space soggy and unusable, and existing facilities are due for replacement. This project will restore the creek and improve recreational enjoyment of this community amenity. WHY REMOVE THE DAM? Minnehaha Creek is listed on the state's impaired waters list due to low dissolved oxygen, high chloride, and high E. coli bacteria which has led to poor biological communities.* Over the last century, the creek has been ditched and dammed, wetlands have been filled, and urban runoff has increased. Removing the dam will improve habitat, natural communities, and increase natural creek function. TREE PRESERVATION In response to community input, we minimized the number of trees that will be removed. The construction will remove 79 trees with trunks eight inches or larger in diameter. Of those 79, 22 are ash trees that would eventually be killed by the emerald ash borer, and two are oaks in the free skate area that are already dying. The three willow trees near 54th Street will remain in the park. The city plans to remove invasive buckthorn and 57 additional ash trees that are eight inches or larger in diameter that are expected to become infected by the emerald ash borer. Three ash trees will be treated to prevent emerald ash borer infestation, and others may be saved depending on accessibility for treatment. To replace the 79 trees that are removed during construction and the 57 ash trees that will be removed by the city, 407 high-quality native trees will be planted to create a diversified forest. 54TH STREET BRIDGE As part of design, we are assessing the opportunity to remove the concrete slab under the 54th Street bridge. The concrete panels would be replaced by large stones and cobbles. This will only change the grade under the bridge by a matter of inches and will not impact the formation of the fishing hole or cause it to fill. The foundation of the bridge will not be exposed, and the original bridge designer will review the design to ensure there is no risk in replacing the concrete with natural stone. *2003 Minnehaha Creek Stream Assessment and the 2013 Total Maximum Daily Load Study for Minnehaha Creek www.minnehahacreek.org • Removes the pre-1938 four-foot dam, improving passage for paddlers and fish • Restores over 2,100 feet of Minnehaha Creek and connects it to existing wetlands and floodplain • Improves habitat for fish, birds, and other wildlife • Addresses scientifically documented impairments • Will treat 80 acres of regional stormwater and keep over 30 pounds of phosphorus per year out of the creek • New walking trails, park building, and playground • Drier and more usable lawn area • Retains existing leisure skate area and hockey rink WHAT WILL CHANGE? The project design is based on the concept plan that was developed with community input over the course of the past year. The project layers community goals and plans with natural resources benefits to maximize public investment. COMMUNITY INPUT May 7, 2018 ARDEN PARK Edina, Minnesota© 2018 HART HOWERTON. Th e designs and concepts shown are the sole property of Hart Howerton. Th e drawings may not be used except with the expressed written consent of Hart Howerton. PRELIMINARY PLANTING RESTORATION 1/8 ac 1/16 ac 0 50 100 150 200 250 300 400' 1" = 50' at full size (30" x 42") 1 min. Walk MINNEHAHA BLVD.52ND STREET BROOKVIEW AVENUEOaklawn Avenue53rd Street 54TH STREETArden AvenueBruce Place Park Shelter & Viewing Terrace GREEN SPACE Bridge Proposed Boardwalk Creek Access Existing Trail (8 ft.) Proposed Park Trail (8 ft.) Proposed Stairs Playground Proposed Nature Trail (4 ft.) Winter Skating Area Proposed Trail (6 ft.) Proposed Sidewalk (5 ft.) Existing Sidewalk (5 ft.) Existing Sidewalk (5 ft.) Proposed Sidewalk Extension (5 ft.) Creek Access Vegetated Drainage Depressions for Rainwater Fishing & Creek Access with Underground Treatment Repair Erosion Modified Trail for ADA Winter Ice Rink & Summer Dog Park LEGEND Forest/Natural Area Restoration Wetland/Floodplain Restoration Lawn The dam dates back to at least 1938 and is one of two remaining man-made barriers left on Minnehaha Creek that impair the creek's natural function. Detailed hydrologic and hydraulic modeling shows that the creek will continue to scour and transport sediments below the bridge after the dam is removed. The restoration will also include adding rock riffles and deeper pools to the creek throughout Arden Park for more fish habitat throughout the seasons. PROJECT GOALS • Maintain rustic character of the park • Improve public use experience throughout the park • Increased fishing and in-stream recreation opportunities • Improved visual and physical access to Minnehaha Creek • Update aging park facilities • Improve public safety • Improved biological and geological function and value of creek and surrounding corridor • Regional stormwater management The dam when dry The dam with water flowing FUNDING Project cost estimates have increased as a result of design changes requested by the community. The project cost estimate is $4.7 million which will be funded by Minnehaha Creek Watershed District, the City of Edina, and grants. Learn more about the project at www.minnehahacreek.org/arden-park Date: September 4, 2018 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Greg Good, PARC Chair Item Activity: Subject:2019 PARC Work Plan Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve a draft 2019 work plan to submit to the City Manager and City Council for review. INTRODUCTION: 30 minutes Please see attached ATTACHMENTS: Description 2019 Work Plan Ideas PARKS & RECREATION COMMISSION 2019 WORK PLAN IDEAS The following Work Plan ideas would be new for 2019: • Partner with the Transportation Commission on a joint work assignment that applies a goal from the Pedestrian and Bicycle Master Plan, for the benefit of both our parks and connectivity across Edina. • Select one priority area in Fred Richards for development in 2019. • Review, Recommend or Take Action (as appropriate) on a select group of recommendations from the Race & Equity Task Force. Suggested items include: 2A, 20B, 21A, B and D. (Note: 21C must be established by City Council, with support from the Human Rights and Relations Commission, before other action can be taken on items 21A, B and D.) • Engage in one or more SAP to explore how new parks, green space or connectivity to existing parks will support the vision. • Select one aspect of the 2015 Park & Rec Strategic Plan or the new Edina Comp Plan that deserves immediate attention of our Parks and Recreation department or resources. • Determine if Weber Woods becomes a priority in 2019. • Determine if a Grandview Community facility will become a priority in 2019. The following 2018 Work Plan items may be carried over to 2019: • Finalize study and report for utilization of fields, courts and rink capacity – both city and school assets. • Investigate alternative funding options to support future growth and development of Edina’s Parks, programs and green spaces. • Arden Park should be complete -- Review and comment on design phase, including community engagement, of Arden Park Natural Resource Plan. • Attempt to complete recommendation for Sousa Band in 2018. Date: September 4, 2018 Agenda Item #: VI.D. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Greg Good, PARC Chair Item Activity: Subject:PARC Effectiveness - Keep Doing, Start Doing, Stop Doing Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: 15 minutes Please see attached. ATTACHMENTS: Description Keep Doing, Start Doing, Stop Doing Start Doing • Provide some one-on-one coaching to new members before their first meeting (prep for process, content and TV recording). • Have more destination meetings – away from City Hall and at Enterprise or park locations. • Have a theme/vision of the year ahead. • Further define the EPS school liaison role and understand what is expected in that role. Allow opportunities for the school liaison to provide an update on activities with the schools that would be directly relevant to PARC business or considerations. • Provide written or verbal “talking points” from council or staff regarding ongoing projects of note. This would allow PARC members to provide an accurate message when asked for updates by neighbors or other community members. • Gain a better understanding of city funding process and prioritization. Provide more visibility to the CIP or the spending items and how that drives priorities. • Set expected time limits on monthly agendas and use a “parking lot” approach when we risk running over time or for important items that may be off topic for a current agenda. • Formalize complex projects with working groups; determine a structure and expectations. • Have more interactions with other boards and commissions; possibly have a PARC liaison show up at other B&C meetings on occasion and bring feedback to PARC. • Recommendation of the creation of a quarterly gathering among B&C chairs and vice-chairs to connect with activity across the city. • Better capture and promote detailed communication to the City Council through: - More use of Advisory Communications on important topics. - Consider making formal motions to ensure detailed opinions of the Commission are properly captured and communicated. - Continue to broadcast meetings held at City Hall. What we do is important work and should be made available to our community. • More complex discussions, in particular when there may be many questions to a presenter, should be handled with more structure, rather than allowing multiple questions asked over each other. Chair will look to recognize Commissioners who have questions or comments to add. Stop Doing • Recording every meeting. Be willing to utilize offsite locations to get out to visit our park assets. • Being asked to approve program fees • Having in-depth discussions without a better understanding or tie to funding on project Keep Doing • Destination meetings • Giving time to staff to present Enterprise updates or recap important projects. • Meetings to a 2 hour max • Continue working well together • Timely arrivals to ensure meetings start at 7:00pm SHARP!