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HomeMy WebLinkAbout2019-02-12 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota City Hall, Council Chambers 4801 W. 50th St. Tuesday, February 12, 2019 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Jan. 8, 2019 V.Special Recognitions And Presentations A.Online Engagement VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.Arden Park Update B.2019 PARC Work Plan VIII.Chair And Member Comments IX.Sta1 Comments A.City Council Updates Jan. 8, 23 and Feb. 5 X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: February 12, 2019 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Jan. 8, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Jan. 8, 2019 Parks & Recreation Commission Meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Jan. 8, 2019 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission Edinborough Park Tuesday, Jan. 8, 2019 7 p.m. I. Call To Order Chair Good called the meeting to order at 7:04 p.m. II. Roll Call Answering roll call were Commissioners Burke, Dahlien, Good, Ites, McCormick, Miller, Nelson, Strother, Willette and Student Commissioners Anderson and Osborne Late arrivals: McAwley at 7:06 p.m. Staff present: Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus and Administrative Coordinator Janet Canton III. Approval Of Meeting Agenda Chair Good asked to amend the agenda to include the Edinborough Park tour and add an update on Arden Park. Motion made by Willette to approve the meeting agenda as amended. Motion seconded by Nelson. Motion carried. IV. Approval Of Meeting Minutes Motion made by Willette to approve the Dec. 11, 2018 minutes. Motion seconded by Nelson. Motion carried. V. Community Comment None VI. Reports/Recommendations A. John Philip Sousa Band Assistant Parks & Recreation Director Faus introduced Susan Chandler, Vice Chair of the Arts & Culture Commission and Susan Tarnowski, General Manager of the Art Center. Ms. Chandler provided the commission with a summary of the discussion that the Arts & Culture Commission had with regards to the John Philip Sousa Band as well as what they viewed the relationship should be between the band and the city. The commission asked questions and had discussions. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Motion made by Dahlien to recommend to the City Council that we refer this to the City Attorney and the city’s risk manager as a service provider and to draw up a framework that the John Philip Sousa Band and others would then apply to be in a similar position/situation. Motion seconded by McAwley. Ayes: Dahlien, Ites, McCormick, Miller, Nelson, Strother, Willette Nayes: Good, McAwley Motion carried. Motion made by Miller to recommend that they try to maintain this relationship. Motion seconded by Dahlien. Motion carried. B. 2019 Parks & Recreation Commission Work Plan Chair Good informed the commission a few changes were made to the 2019 Work Plan: • Chair Good has been added to Initiative Three: To Develop a Draft Plan on Edina Grand Rounds, Including Wayfinding. • Initiative Five: To Investigate Possible Alternative Funding Options to Support Future Growth and Development of Edina’s Parks, Program and Green Spaces had more than a quorum on the committee so Commissioner Nelson agreed to not be on the committee so they are within committee guidelines. • Chair Good asked the commissioners if anyone wants to be on an initiative to let him know. Chair Good asked that the first time committees get together to work on their initiatives to first appoint a chair who is willing to take the lead and give an update each month to the commission. Chair Good also asked that each committee determine a reasonable completion date for their initiative so they can see if they are making progress as they had expected. C. Arden Park Update Assistant Parks & Recreation Director Faus gave an update on what has been done to date on the Arden Park project. She also informed the commission of what will be happening in the next few weeks. She added that the bid opening for the shelter building will take place on Jan. 22. The commission asked questions and had a discussion on the project. D. Tour of Edinborough Park Patty McGrath, General Manager of Edinborough Park, gave the Parks & Recreation Commission a tour of the park. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. VII. Chair and Member Comments • Chair Good and commissioners thanked Staff Liaison Kattreh for her 26 years of service with the City of Edina Parks & Recreation Department. VIII. Staff Comments • Staff Liaison Kattreh stated that it has been an absolute pleasure and honor to serve the City of Edina for the past 26 years. Assistant Parks & Recreation Director Faus gave the following updates: • The Winter Ice festival will be held at Centennial Lakes on Sunday, Jan. 13 from 1-5 p.m. • We are currently hiring for all of our summer seasonal positions. If you know anyone who may be interested please have them check out the city’s website and apply online. • To date there have been 9,089 skaters at the outdoor rinks and they have been open 19 days. The highest usage day was Wednesday, Dec. 26 with over 1,300 skaters. • There is an opening reception for some of the gallery openings; one is the Power of Water and the other is Landscapes; both openings are on Jan. 10, 2019 at the Art Center. • There is an Author’s Studio being held at the Art Center on Saturday, Jan. 12 from 10-11 a.m. Before I Leave: Wisdom from the Stories of Six Women Over Eighty. IX. Adjournment Motion made by Miller to adjourn the Jan. 8, 2019 meeting at 8:51 p.m. Motion seconded by Strother. Motion carried. Date: February 12, 2019 Agenda Item #: VII.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Arden Park Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Staff will provide a construction update on the Arden Park project. Date: February 12, 2019 Agenda Item #: VII.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Greg Good, PARC Chair Item Activity: Subject:2019 PARC Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Discuss progress on work plan initiatives. ATTACHMENTS: Description 2019 PARC Work Plan Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Commission: Parks & Recreation Commission 2019 Annual Work Plan Initiative #1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 5 ☐ CTS (including Video) ☒ Other Staff: Hrs 5 R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Burke, Dahlien, Willette and Student Commissioner Osborne Partners: Human Rights & Relations Commission and Parks & Recreation Commission [LEAD] Liaison Comments: City Manager Comments: Change language: R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. Charge #3. Progress Report: Initiative #2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☒ Other Staff: Hrs 40 R&E 20.B. Serve on a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick, Strother and Student Commissioner Osborne Partners: Human Rights & Relations Commission [LEAD] and Parks & Recreation Commission Progress Report: Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Initiative #3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Chair/co-chair a cross-commission committee (see partners) to develop a draft plan on Edina Grand Rounds, including wayfinding. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Good, Miller, Nelson, Strother and Student Commissioner Anderson Partners: Parks & Recreation Commission [LEAD] and Transportation Commission. Progress Report: Initiative #4 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____ ☐ CTS (including Video) ☒ Other Staff: Hrs___20__ Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. ☒ Funds not available Lead Commissioners: Burke, Dahlien, Good and Student Commissioner Anderson Progress Report: Initiative #5 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. ☒ Funds not available Lead Commissioners: Ites, McAwley, Miller and Willette Progress Report: Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Initiative #6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 2 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 21.C Review and comment on the Race and Equity policy statement developed by City staff. ☐ Funds not available Lead Commissioners: McCormick and Strother Progress Report: Initiative #7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs____ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Serve on a cross-commission committee (see partners) to complete requirements for Edina to receive the AARP City Designation. -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick and Nelson Partners: Community Health Commission [LEAD], Human Rights & Relations Commission, Parks & Recreation Commission, Transportation Commission Progress Report: Parking Lot Fred Richards Park Date: February 12, 2019 Agenda Item #: IX.A. To:Parks and Recreation Commission Item Type: Other From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:City Council Updates Jan. 8, 23 and Feb. 5 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description City Council Updates Jan. 8, 23 and Feb. 5 City Council Updates By Scott Neal Jan. 8, 2019 • Appointed Tom Swenson to serve as the City’s Assistant Weed Inspector. • Reappointed board and commission members with expiring terms to new terms. Jan. 23, 2019 • Nothing to report. Feb. 5, 2019 • Approved request for purchase for professional services for Fred Richards Park Renovations – Phase I to Confluence, Inc. • Approved Award of Bid to American Liberty Construction for the Arden Park Shelter.