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HomeMy WebLinkAbout2019-04-09 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota City Hall, Council Chambers Tuesday, April 9, 2019 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission March 12, 2019 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2018 Preliminary Parks & Recreation Enterprise Fund B.Braemar Arena & Field Update C.Fred Richards Playground Renovation - Phase 1 D.Arden Park Playground - very brief update E.PARC Work Plan Update VII.Chair And Member Comments VIII.Sta2 Comments A.City Council Updates March 19 and April 2, 2019 IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli6cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: April 9, 2019 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission March 12, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the March 12, 2019 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission March 12, 2019 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission City Hall, Council Chambers Tuesday, March 12, 2019 7 p.m. I. Call To Order Chair Good called the meeting to order at 7:04 p.m. II. Roll Call Answering roll call were Commissioners Ites, McAwley, Miller, Good, Dahlien, Nelson and Willette. Absent: Commissioners McCormick, Strother, Burke and Student Commissioner Anderson Late arrivals: Student Commission Osborne arrived at 7:40 p.m. Staff present: Staff Liaison Susan Faus and Administrative Coordinator Janet Canton III. Approval Of Meeting Agenda Commissioner Good asked to amend the agenda and move agenda item VII.C. Election of Officers to agenda item VII.A. Motion made by Nelson to approve the amended meeting agenda. Motion seconded by Miller. Motion carried. IV. Approval Of Meeting Minutes Motion made by Willette to approve the Jan. 8, 2019 minutes. Motion seconded by Nelson. Motion carried. V. Special Recognitions and Presentations A. Better Together Edina MJ Lamon, Community Engagement Coordinator, gave a presentation on a new website that the city has launched, Better Together Edina. She talked about the strategies and benefits behind it as well as introduced some projects. Commissioners asked questions and gave some feedback. VI. Community Comment None. VII. Reports/Recommendations A. Election of Officers Motion made by Dahlien to nominate Good to continue as Chair of the Parks & Recreation Commission seconded by McAwley. Motion Carried. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Motion made by Good to nominate Dahlien to continue as Vice Chair of the Parks & Recreation Commission seconded by Willette. Motion Carried. B. Arden Park Construction Update Laura Domanycich from the Minnehaha Creek Watershed District gave the commission an update on the construction phase of the Arden Park restoration project. She discussed some of the successes and challenges that they’ve faced throughout the construction phase. Staff Liaison Faus gave a brief update on phase two of the project, which includes the shelter building. It was noted City Council awarded the bid for the construction of the building to American Liberty Construction. It also included a bid alternate that included the trail and rink lighting. Construction will begin the middle of May. Commissioners asked questions. C. Park Signage and Wayfinding Staff Liaison Faus reminded the commissioners that phase two of the internal park signage replacement project includes a sign assessment, signage concepts, design intent and recommended materials of the wayfinding and park regulation signs. Teri Kwant from RSP Dreambox gave a presentation and then went over two design options. Staff Liaison Faus asked the commissioners for feedback on the signs so that they can narrow the design option down to one and then continue to tweak it until they are pleased with the final design. Commissioners asked questions and gave feedback. Ms. Kwant will take the commissioners’ feedback and will come up with a new design. D. Comprehensive Plan Review Chair Good informed the commissioners their draft of the Comprehensive Plan was accepted and their formal input is now complete. He added the Planning Commission held an open house on Tuesday, March 11getting some input and listening to some comments of other commissioners as well as the community. The Planning Commission will hold public hearings in April, May and November. The Comprehensive Plan will be approved by the City Council no later than December of this year. Chair Good thanked the commissioners for all of their help on Comprehensive Plan. E. Parks & Recreation Commission Work Plan Update Commissioner Miller gave an update on Initiative Five: Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. He noted the committee will be meeting in a couple of weeks with some outside people who can bring in some perspectives that they have in doing this in other places. They will also be meeting with some people Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. from the Minneapolis People From Parks to get their perspective on what they’ve done in the past. In addition, they will also be talking to the city attorney about any legalities or issues they need to be aware of as they move forward. Chair Good reminded the commission that their work session with the City Council will be held on Tuesday, April 2. He asked the commissioners for any thoughts on the work plan they would like to bring to the City Council at their work session. Commissioners gave their thoughts and suggestions. VIII. Chair and Member Comments • Chair Good indicated that Edina High School just won their 7th First Place State Championship Title for the school year. Chair Good congratulated the Girls Tennis, Boys and Girls Swimming/Diving, Boys Cross Country, Girls Hockey, Boys Hockey and Boys Alpine Skiing for taking home first place championships. • Chair Good congratulated Tom Swenson, Assistant Director of Parks & Natural Resources, who was recently also given the title of Assistant Weed Inspector for the City of Edina. • Chair Good stated in Community Engagement Coordinator Lamon’s presentation on the new website he saw the Fred Richards playground. He informed the commission that item came up to the City Council and the council decided to dedicate some funding to it. He noted he thinks that this is one project the Parks & Recreation Commission will need to gather around and have a better understanding on what is happening and where it’s going. IX. Staff Comments Staff Liaison Faus gave the following updates: • Because of the weather the outdoor ice rinks had a longer and very successful season; there were 24,694 skaters (approximately 2,400 more than last year). Staff Liaison Faus noted Pamela and Countryside parks were the most popular rinks. • Parks & Recreation Department is in full swing hiring for all of the summer seasonable positions; if you know anyone who may be interested in these positions please have them check out the city’s website and apply online. • Commissioners should have received their save-the-date for the grand opening of Braemar Golf Course; more information will follow on the weeklong grand opening activities and events that the golf course staff are currently planning. • The Braemar Sports Dome has been having issues heating issues; several contractors have been working on it and they think they have identified the issue and are hoping to get it resolved yet this year. X. Adjournment Motion made by Miller to adjourn the March 12, 2019 meeting at 8:52 p.m. Motion seconded by McAwley. Motion carried. Date: April 9, 2019 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Andrea Rich, Financial Analyst Item Activity: Subject:2018 Preliminary Parks & Recreation Enterprise Fund Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Andrea Rich will give a brief presentation on the preliminary 2018 Parks & Recreation Enterprise Fund. Date: April 9, 2019 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Chad Eischens, GM Braemar Arena and Field Item Activity: Subject:Braemar Arena & Field Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Chad Eischens will provide a summary of the winter season at Braemar Arena and Field. Date: April 9, 2019 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Fred Richards Playground Renovation - Phase 1 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: See attached staff report. ATTACHMENTS: Description Staff Report Site Plan April 9, 2019 Parks & Recreation Commission Susan Faus, Assistant Parks & Recreation Director Fred Richards Playground Renovation – Phase 1 Information / Background: This is phase 1 of implementation of the overall Fred Richards Master Plan approved by City Council in 2017. This project will add a playground, walkways and potential gathering structure for residents in the Parklawn neighborhood to enjoy. Also included is pond vegetation restoration and safety elements at the pond’s edge. This portion of the project will restore the native plant communities to the buffer edge along the pond adjacent to the playground. This will reduce erosion and help filter runoff before it enters the wetland. The city issued a Request for Proposal for the play equipment. We received seven proposals and staff selected Minnesota/Wisconsin Playground, who sells GameTime equipment; the same brand of equipment installed at the playground at Rosland Park. Staff will be seeking public input on the design concepts of the playground structure using Better Together Edina. The first survey is open from April 1 to April 14. There is an Open House on April 10 from 5:30 to 7 p.m. at Fred Richards Park. There will be a second survey, sent out the end of April or beginning of May. The expected completion of this project is fall of 2019. This project is an approved CIP project for completion in 2019 (19-766A). The project budget is $300,000 and the funding source is the Construction Fund. Confluence will be teaming with Emmons & Oliver Resources, Inc. to provide survey, civil, natural resources and wetland permitting services on this project. cream a healthier community. Mina's residents to build community and ptide. FRED RICHARDS PARK MASTER PLAN • • •-- • e • • Restore Nature's Role Ecosystem services are a critical part of the city's infrastructure that will be re.siorcd. • • e • • Create Pathways for Play + Health Invite the Whole Community Moving. resting, and exploring ton natural environment will Providing year-round nous. aCliVilleS, and spaces for all of Major Themes U 4alir is um AVE r Nil IN **A ir h \ 431 \\,\\ 11 \ mi tlig • Whim& Oil I LU 101 Elm 31 gio 0111'"` the Great Lawn AL!" F3E.Z,r 1110 lNt • f - •410 • •• ••• lnFPL4uS AVE To pi N. MIMI ir •.. ift conFLuEncE DREAM-Y:: Date: April 9, 2019 Agenda Item #: VI.D. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Arden Park Playground - very brief update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Very brief update on Arden P ark P layground. Date: April 9, 2019 Agenda Item #: VI.E. To:Parks and Recreation Commission Item Type: Other From:Greg Good, PARC Chair Item Activity: Subject:PARC Work Plan Update Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Discuss progress on the 2019 PARC Work Plan. ATTACHMENTS: Description 2019 Parks & Recreation Commission Work Plan Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Commission: Parks & Recreation Commission 2019 Annual Work Plan Initiative #1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 5 ☐ CTS (including Video) ☒ Other Staff: Hrs 5 R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Burke, Dahlien, Willette and Student Commissioner Osborne Partners: Human Rights & Relations Commission and Parks & Recreation Commission [LEAD] Liaison Comments: City Manager Comments: Change language: R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. Charge #3. Progress Report: Initiative #2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☒ Other Staff: Hrs 40 R&E 20.B. Serve on a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick, Strother and Student Commissioner Osborne Partners: Human Rights & Relations Commission [LEAD] and Parks & Recreation Commission Progress Report: Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Initiative #3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Chair/co-chair a cross-commission committee (see partners) to develop a draft plan on Edina Grand Rounds, including wayfinding. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Good, Miller, Nelson, Strother and Student Commissioner Anderson Partners: Parks & Recreation Commission [LEAD] and Transportation Commission. Progress Report: Initiative #4 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____ ☐ CTS (including Video) ☒ Other Staff: Hrs___20__ Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. ☒ Funds not available Lead Commissioners: Burke, Dahlien, Good and Student Commissioner Anderson Progress Report: Initiative #5 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. ☒ Funds not available Lead Commissioners: Ites, McAwley, Miller and Willette Progress Report: Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Initiative #6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 2 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 21.C Review and comment on the Race and Equity policy statement developed by City staff. ☐ Funds not available Lead Commissioners: McCormick and Strother Progress Report: Initiative #7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs____ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Serve on a cross-commission committee (see partners) to complete requirements for Edina to receive the AARP City Designation. -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick and Nelson Partners: Community Health Commission [LEAD], Human Rights & Relations Commission, Parks & Recreation Commission, Transportation Commission Progress Report: Parking Lot Fred Richards Park Date: April 9, 2019 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:City Council Updates March 19 and April 2, 2019 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description City Council Updates March 19 and April 2, 2019 City Council Updates By Scott Neal March 19, 2019 • Approved request for purchase for a Toro Triflex 3320 Hybrid for Braemar Golf Course. April 2, 2019 • Tabled action on the award of a $117,305 contract to Landscape Structures for a new playground at Arden Park. Council asked staff to provide a cost estimate to upgrade the park to a full barrier-free design. • Awarded a $47,120 contract to English Stone for the construction of the new Tranquility Garden at Arneson Acres Park. • Approved a $64,265 professional services contract with Bolton & Menk in connection for the upcoming southeast plaza entrance improvement project at Edinborough Park.