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Home My WebLink About2019-06-11 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota City Hall, Council Chambers Tuesday, June 11, 2019 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission May 14, 2019 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Arden Park Construction Update B.Park Signage Update C.PARC Work Plan 2019 VII.Chair And Member Comments VIII.Sta. Comments A.City Council Updates May 21 and June 4, 2019 IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 11, 2019 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission May 14, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the May 14, 2019 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission May 14, 2019 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission City Hall, Council Chambers Tuesday, May 14, 2019 7 p.m. I. Call To Order Chair Good called the meeting to order at 7:01 p.m. II. Roll Call Answering roll call were Commissioners McCormick, McAwley, Ites, Dahlien, Good, Strother, Miller, Willette, Nelson and Student Commissioner Osborne. Late arrivals: Student Commissioner Anderson arrived at 7:02 p.m. Staff present: Staff Liaison Susan Faus, Administrative Coordinator Janet Canton, Recreation Supervisor Tiffany Bushland, Recreation Supervisor Amanda Clark and Transportation Planner Andrew Scipioni III. Approval Of Meeting Agenda Motion made by Willette to approve the meeting agenda. Motion seconded by Miller. Motion carried. IV. Approval Of Meeting Minutes Motion made by Nelson to approve the April 9, 2019 minutes. Motion seconded by Dahlien. Motion carried. V. Special Recognitions and Presentations A. Canadian Pacific Rail Regional Trail Update Stephen Shurson from Three Rivers Park District gave a short presentation to the commission on the Canadian Pacific Rail Regional Trail Master Plan. He explained how the trail is being divided up into six segments and that it will ultimately end up being 21 miles long and will stretch from the Minnesota River in Bloomington up to the north end of Crystal. Commissioners asked questions and each gave their view on the trail. Chair Good asked Mr. Shurson if when they start planning and discussing Segment B of the trail if they could bring it to the Parks & Recreation Commission to give them an opportunity to give some input. Mr. Shurson responded they would be happy to do that. VI. Community Comment Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. None. VII. Reports/Recommendations A. Arden Park Construction Update Staff Liaison Faus gave a very brief update on the construction at Arden Park as well as presented drone footage of the park. Commissioners asked questions about the park. Staff Liaison Faus added that in the next few months they will be working on the shelter building, trails, storm water swales as well as planting and landscaping. It was noted all of the feedback received so far has been positive. B. Fred Richards Playground Renovation Update Recreation Supervisors Tiffany Bushland and Amanda Clarke provided an update on the Fred Richards Park playground and the public process used to pick out the new playground. A request for proposal was sent out in February and they received seven proposals. All seven proposals were graded and Minnesota Wisconsin Playground was the selected vendor. They held an open house and two surveys were given. Overall the residents helped pick the safety surface, play elements, style and color of the playground. They were very happy with the amount of feedback they received from residents. It was noted Fred Richards does not have any parking but there will be an accessible path to the playground. The goal is to have the playground open to users late fall. Commissioners asked questions and gave feedback. C. Work Plan Update Chair Good informed the commission most of their work plan items were discussed with the City Council at their May 7 work session. He thanked everyone who was able to join and participate. The commission went through the work plan updates. Initiative 1 – Chair/co-chair a cross-commission committee to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. Commissioner Dahlien informed the commission that the City Council is going to take this initiative back and potentially figure out if this is more of a subcommittee from a couple of different committees or maybe needs to be housed in a different committee. The City Council will make that decision and will let the Parks & Recreation Commission know once it has been decided. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Initiative 2 – Serve on a cross-commission committee in partnership with communities of color to identify barriers for participation in programming. Chair Good indicated they are still waiting for connection from the lead committee on this project. Initiative 3 – Chair-co-chair a cross-commission committee to develop a draft plan on Edina Grand Rounds, including wayfinding. Commissioner Nelson informed the commission they are still trying to find a date that works for everyone from both committees. Initiative 4 – Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. Chair Good informed the commission they have been gathering some additional data from some of the enterprise presentations and now as a committee need to turn that data into some insights that will drive some learning from this. They are moving forward on this initiative. Initiative 5 – Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. Commissioner Miller informed the commission the committee met last week to put some structure on how they are going to move forward and laid out a number of action items for all of the members. The committee plans to have a standing meeting each month. Initiative 6 – Review and comment on the Race and Equity policy statement developed by city staff. Chair Good informed the commission they are waiting for staff to work on the policy statement. Initiative 7 – Serve on a cross-commission committee to complete requirements for Edina to receive the AARP City Designation. Commissioner McCormick informed the commission the two committees have met and they are working on a study of what intersections look like they would be difficult. They are currently working on a survey with the Senior Center to decide which one to do first. She expects to hear the results from the survey the end of May. Chair Good informed the commission before they covered their work plan with the City Council at their work session they had an open discussion around how they can make sure they are in alignment and in sync on the priorities the City Council would have for them. Chair Good also noted they discussed with the City Council the playground at Fred Richards Park as well as the Canadian Pacific Rail Regional Trail. Both are very good items but both were somewhat of a surprise to the Parks & Recreation Commission. It was overall a good discussion and now he feels there is more of an alignment and awareness that the Parks & Recreation Commission want to make sure they stay in touch and in sync with the City Council. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. VIII. Chair and Member Comments • Chair Good informed the commission that this Saturday, May 18 there is a Walk with the Mayor at Centennial Lakes Park. He asked if the bridges are in place and if everything is complete. Staff Liaison Faus replied not quite but that they are getting close. • Chair Good informed the commission that at last month’s meeting they were given a presentation on the preliminary results for the Parks & Recreation enterprise funds. He thought it was a very good presentation and each commissioner now has a copy of it to look at in more detail. • Chair Good informed the commission that the new Braemar Golf Course is opening this week along with more activities for the balance of the week. • Chair Good indicated that Red River Kitchen had its formal opening last week at Braemar Golf Course. IX. Staff Comments Staff Liaison Faus gave the following updates: • Acknowledged the Braemar Golf Course staff; General Manager Joe Abood and his team have spent a lot of time and effort in making everything perfect for the grand opening of Braemar Golf Course. • Red River Kitchen had their pre-opening party Friday, May 10 with a great turnout; there were over 200 people there. • The Aquatic Center will open Saturday, June 1; they have hired approximately 100 employees. • Commissioner Nelson added she wanted to thank the staff in taking down the dome at Braemar; it seems like it was taken down without any hitches. X. Adjournment Motion made by Dahlien to adjourn the May 14, 2019 meeting at 8:07 p.m. Motion seconded by Miller. Motion carried. Date: June 11, 2019 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Arden Park Construction Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Very brief update on Construction at Arden Park. Date: June 11, 2019 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:Park Signage Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Staff will provide a brief update on the status of the project. Date: June 11, 2019 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Greg Good, PARC Chair Item Activity: Subject:PARC Work Plan 2019 Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Provide updates to the work plan items. ATTACHMENTS: Description PARC Work Plan 2019 Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Commission: Parks & Recreation Commission 2019 Annual Work Plan Initiative #1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 5 ☐ CTS (including Video) ☒ Other Staff: Hrs 5 R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Burke, Dahlien, Willette and Student Commissioner Osborne Partners: Human Rights & Relations Commission and Parks & Recreation Commission [LEAD] Liaison Comments: City Manager Comments: Change language: R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. Charge #3. Progress Report: Commissioner Dahlien informed the commission that the committee met and is working on a recommendation that they will present to City Council. Initiative #2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☒ Other Staff: Hrs 40 R&E 20.B. Serve on a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick, Strother and Student Commissioner Osborne Partners: Human Rights & Relations Commission [LEAD] and Parks & Recreation Commission Progress Report: Chair Good updated the commission that they are waiting to hear from HRRC who is the lead on this project. Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Initiative #3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Chair/co-chair a cross-commission committee (see partners) to develop a draft plan on Edina Grand Rounds, including wayfinding. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Good, Miller, Nelson, Strother and Student Commissioner Anderson Partners: Parks & Recreation Commission [LEAD] and Transportation Commission. Progress Report: Commissioner Nelson informed the commission that they are trying to find a date that works for everyone from both commissions. Initiative #4 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____ ☐ CTS (including Video) ☒ Other Staff: Hrs___20__ Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. ☒ Funds not available Lead Commissioners: Burke, Dahlien, Good and Student Commissioner Anderson Progress Report: Chair Good informed the commission they have been gathering some additional data from some of the enterprise presentations and now as a committee need to turn that data into some insights. Initiative #5 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. ☒ Funds not available Lead Commissioners: Ites, McAwley, Miller and Willette Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Progress Report: Commissioner Miller informed the commission the committee met to put some structure on how they are going to move forward and laid out a number of action items for members. Initiative #6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 2 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 21.C Review and comment on the Race and Equity policy statement developed by City staff. ☐ Funds not available Lead Commissioners: McCormick and Strother Progress Report: The commission is waiting for staff to create the policy. Staff have started working on the policy statement. Staff plan to have a draft to present to PARC in Q2 and hope to finalize the initiative in Q3. Initiative #7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs____ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Serve on a cross-commission committee (see partners) to complete requirements for Edina to receive the AARP City Designation. -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick and Nelson Partners: Community Health Commission [LEAD], Human Rights & Relations Commission, Parks & Recreation Commission, Transportation Commission Progress Report: The first meeting was held and discussed getting the AARP designation and as part of that our plans to conduct the walking survey. The expectation is to do a survey in the next two months with seniors on key intersections they find difficult to get around and conduct the walking audit in July. Parking Lot Fred Richards Park Date: June 11, 2019 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Susan Faus, Assistant Parks & Recreation Director Item Activity: Subject:City Council Updates May 21 and June 4, 2019 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description City Council Updates May 21 and June 4, 2019 City Council Updates By Scott Neal May 21, 2019 • Approved a resolution of support for Segment A of the Canadian Pacific Rail Regional Trail Master Plan. June 4, 2019 • Arden Park Construction Update