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HomeMy WebLinkAbout2019-07-09 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota City Hall, Council Chambers Tuesday, July 9, 2019 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission June 11, 2019 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Lake Cornelia Vegetated Bu*er Project B.Arden Park Construction Update C.Fred Richards Park playground project update D.Parks & Recreation Commission Work Plan VII.Chair And Member Comments VIII.Sta* Comments A.City Council updates: June 18, 2019 IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 9, 2019 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission June 11, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from June 11, 2019 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission June 11, 2019 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission City Hall, Council Chambers Tuesday, June 11, 2019 7 p.m. I. Call To Order Chair Good called the meeting to order at 7:01 p.m. II. Roll Call Answering roll call were Commissioners Ites, McCormick, McAwley, Dahlien, Good, Strother and Miller Absent: Commissioners Nelson, Willette and Student Commissioners Anderson and Osborn Staff Present: Staff Liaison Perry Vetter, Assistant Parks & Recreation Director Susan Faus and Administrative Coordinator Janet Canton III. Approval Of Meeting Agenda Motion made by Strother to approve the meeting agenda. Motion seconded by Miller. Motion carried. IV. Approval Of Meeting Minutes Motion made by Dahlien to approve the May 14, 2019 minutes. Motion seconded by Miller. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Arden Park Construction Update Assistant Parks & Recreation Director Faus gave a brief update on the construction of Arden Park. She also went over what will be happening with the project in the next few weeks and added that July1 is the deadline for phase one of the renovation project. Commissioners asked questions. B. Park Signage Update Assistant Parks & Recreation Director Faus gave a brief update on the park signage project. She indicated they took the feedback given at the Parks & Recreation Commission March meeting and implemented that feedback into the design. Staff is Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. currently working on the locations of where they want to put the new signs. The updated design will be brought back to the commission for additional feedback. C. Parks & Recreation Commission Work Plan Chair Good indicated there are a few initiatives that continue to have some delays moving forward; also, some of the cross-commission initiatives are still working on getting an initial meeting set up. The following Work Plan updates were given: Initiative 4 – Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. Chair Good indicated he will get the first meeting set up for this initiative in the next week or so. Initiative 2 – Serve on a cross-commission committee in partnership with communities of color to identify barriers for participation in programming. Commissioner Strother indicated she reached out to the staff liaison from the HRRC to see if there is anything they can do to get the ball rolling. She noted the HRRC is the lead on this initiative; however, she would be happy to take on the facilitating role if that would be helpful. She is waiting to hear back. Initiative 6 – Review and comment on the Race and Equity policy statement developed by city staff. Commissioner Strother indicated this initiative requires staff to first develop a policy and asked if there is an update on the policy. Assistant Parks & Recreation Director Faus replied staff has started working on the policy and has a draft policy in place. She anticipates at the July or August meeting they will have something for the commission to review. Initiative 1 – Chair/co-chair a cross-commission committee to review the naming of a public facility in the Grandview area after BC and Ellen Yancey. Commissioner Dahlien reminded the commission this initiative was brought back to the council and it’s now back on the PARC work plan and the constraints are not as much as they had anticipated. The council is looking for a recommendation from the PARC and the HRRC to find something to commemorate the Yancey’s and their importance to the community. The committee needs to regroup with the HRRC committee. Initiative 5 – Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. Commissioner Miller informed the commission the committee will be meeting next week with an outside marketing organization that has helped other cities with raising money. They are also going to set a monthly meeting on Thursdays before the PARC meeting. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Chair Good thanked everyone for their updates. He asked those who are leading an initiative to make a commitment to get one or two things done in June and they will have a more comprehensive review of the Work Plan initiatives at the July meeting. VII. Chair and Member Comments • Chair Good welcomed Perry Vetter, the new Parks & Recreation Director. • Commissioner Ites informed the commission he has had a chance to play the new golf course several times and it looks great! He sent out 300 emails to members of Braemar’s Men’s Club and has received 80 replies with good thoughts. He indicated General Manager Abood is doing a good job. • Commissioner Ites indicated on May 15 there was a VIP tournament at Braemar Golf Course and it was a fun event. • Commissioner Strother informed the commission when she was recently at a park a child was there with a walker. The play surface was pea gravel which is not a very accessible surface and asked if there is a plan to replace the remaining playground surfaces that have pea gravel. Assistant Parks & Recreation Director Faus replied pea gravel is not an ideal surface for playgrounds and as they have been replacing playgrounds they’ve also been replacing the surfaces. She is not aware of a replacement plan for just surfaces but will double check with the Park Maintenance Department. • Commissioner Miller indicated at Braemar Golf Course along Hilary Lane the gardens were taken out and the area was turned into a wild flower prairie. He noted he was told it would be a three year-process; however, they are now in year four and it still looks terrible. Assistant Parks & Recreation Director Faus replied she knows it takes time for them to fully develop but will talk with General Manager Abood and find out what can be done about it. • Commissioner Miller informed the commission he continues to get excellent feedback from the residents around Arden Park; the neighbors are very happy about the whole project. Commissioner McAwley noted she is hearing the same thing; everyone loves it. • Chair Good acknowledged and thanked Assistant Parks & Recreation Director Faus for all of the work she has done since stepping into the Interim Director role. From his perspective representing the commission everything went very smoothly and he appreciates her dedication and communication in keeping things moving forward. • Chair Good indicated at the golf tournament on May 15 four commissioners played golf and one commissioner joined them for dinner. The event was very well done and it was a great way to open up the new golf course. • Chair Good informed the commission he stopped by the Garden Council plant sale at Arneson Acres and it was very well attended. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. • Chair Good informed the commission he recently had a resident inquiry on the status of the mountain bike trails at Braemar Park. He informed the resident it has been approved by City Council and is in queue with other things just waiting for appropriate funding. • Chair Good indicated that typically in the past the Parks & Recreation Commission have held their August meeting off site. He asked if anyone had any ideas or suggestions where they should hold their meeting to let staff or him know. VIII. Staff Comments Assistant Parks & Recreation Director Faus gave the following updates: • This week was the start of the majority of the Parks & Recreation programs. They are continuing to increase the number of participants in the programs as well as they are offering different types of classes and programs. • Braemar Golf Course is averaging approximately 1,000 golfers a day if you include the Regulation Championship 18, the driving range and the Academy Nine. Staff is receiving different types of feedback; however, the majority of it has been positive. She added this is a learning year for them with the new course and there will probably be some changes and improvements moving forward. • On Monday, June 10 they were able to kick off phase one of the Tranquility Garden project at Arneson Acres. This project has been funded by the Edina Garden Council and it should be wrapped up in a couple of weeks. As soon as they are able to get additional funding they will be able to complete the rest of the project. • The bid opening for the project at Fred Richards Park will be held on Wednesday, June 26 and hopefully they will be able to award the bid at the July 16 City Council meeting. • Staff has been working on the 2020-2021 budget. Staff Liaison Vetter and she will be reviewing the budget with the finance team and city manager in a couple of weeks. The draft of the budget will be presented to City Council in August. Staff Liaison Vetter made the following comments: • He thanked Assistant Parks & Recreation Faus for not only maintaining the services with the Parks & Recreation Department but actually moving things forward. He also thanked the rest of the staff for being so welcoming in his first days working for the city. • Staff Liaison Vetter gave an introduction and history of himself to the commission. IX. Adjournment Motion made by Dahlien to adjourn the June 11, 2019 meeting at 7:33 p.m. Motion seconded by McAwley. Motion carried. Date: July 9, 2019 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Tom Swenson, Assistant Director - Parks & Natural Resources Item Activity: Subject:Lake Cornelia Vegetated Buffer Project Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and Comment. INTRODUCTION: The Lake Cornelia Vegetated Buffer Project will convert conventional mowed turf and buckthorn to a native vegetated buffer on park land along the west side of the south basin of Lake Cornelia. This syncs with the Park, Recreation and Trails Strategic Plan to protect, enhance and restore the City's natural resources by identifying low-use park land areas that could be converted to native or low input ground covers. This buffer will also reduce nutrient runoff that negatively impacts the impaired Lake Cornelia water quality. ATTACHMENTS: Description Staff Report: Lake Cornelia Vegetated Buffer Project Graphic displaying existing conditions Graphic displaying proposed conditions Graphic renderings of location 1 & 2 Lake Cornelia Buffer Project fact sheet Lake Cornelia Buffer Project introduction letter Nine Mile Creek Watershed District cost-share agreement July 9th, 2019 Parks and Recreation Commission Jessica Wilson, Water Resources Coordinator Tom Swenson, Assistant Director of Parks and Natural Resources Lake Cornelia Vegetated Buffer Project Update Information / Background: Lake Cornelia has been listed on the federal 303(d) Impaired Waters List for not meeting clean water goals. Excess nutrients in the water contribute to nuisance algae blooms. Additionally, a specific type of algae that produces toxins has been measured at levels that have initiated a public health advisory. Significant nutrient reductions are required to meet clean water goals and address public safety concerns. Based on feedback from Council and the community, Lake Cornelia has been selected for a future Clean Water Strategy to be developed in 2020 per the Comprehensive Water Resources Management Plan. A vegetated buffer project provides an early stormwater intervention opportunity. It involves converting parkland from conventional turf and buckthorn to a vegetated buffer along the west side of the south basin of Lake Cornelia, adjacent to West Shore Drive and Laguna Drive. In addition to clean water benefits, the project promotes native plants to support wildlife including pollinators and management of invasive buckthorn. The project also supports sustainability goals as native landscapes require less mowing which means savings in labor and equipment costs, fewer carbon emissions, and a more resilient landscape in a changing climate. Lastly, the project syncs with the goal to protect, enhance, and restore the City's natural resources and natural areas in the Parks System Strategic Plan (Natural Resources Goal #1). This is accomplished in part through adopting a city-wide policy of no net loss of natural areas and open spaces (Tactic 1.2.1) and also identifying low-use park land areas that could be converted to native or low input ground covers to lessen maintenance and provide greater habitat (Tactic 1.3.3). Staff introduced the proposed project at the March 5th, 2019 Council Work Session and heard direction to proceed with engaging the public on a design. STAFF REPORT Page 2 Communication and Engagement Initial communication on the project was distributed direct mail, direct email, and City Extra. Project updates and notices of engagement opportunities were also available on Better Together Edina and shared on a range of social media platforms. Residents were encouraged to share concerns and questions related to proposed design materials to inform the buffer restoration. City staff met with property owners on-site and responded to concerns over phone and email. Tom Swenson attended the Lake Cornelia Lake Group annual meeting upon invitation to speak about the project and receive feedback. A design open house was hosted at Rosland Park Pavilion on June 18th to solicit public feedback on proposed concept designs. Around 25 residents attended this open house and provided meaningful feedback, which is outlined below. An equal opportunity for feedback was also available on the Better Together Edina website. Design Feedback A proposed design was produced by Applied Ecological Services. Public feedback received on the design materials received has been incorporated into the attached exhibits. These include copies of the existing land cover graphic, the proposed restoration concept, and renderings which contrast existing and proposed conditions at two locations. What we heard: • Residents highly value and are stewards of Lake Cornelia. • Lake Cornelia and Rosland Park contribute to quality of life. • The project area is often used for walking and is a popular location for watching 4th of July fireworks. • Adjacent residents expressed desire for trail to be moved further off of property lines. • Some residents were disappointed in existing park maintenance level of service (i.e. presence of buckthorn, weeds in turf) and expressed concern over commitment to maintenance of buffer. • Residents who do not already have property adjacent to the project were surprised to hear that the area was already public and were excited to see increased access for the greater community. • Some residents were concerned about buffer width and height of naturalized area obstructing views or restricting the ability to access the park property. • Residents were interested in connecting the eastern buffer segment with the rest of the project. • Residents suggested the installation of signage to clarify public/private land boundaries, and outline the benefits of native restoration. How the design responds to what we heard: • A woodchip trail accommodates walking use and water access. • Trail placement has been adjusted in response to feedback. The modified trail location on the proposed design is intended to provide transition space into the natural area and protect the shoreline from erosion, while still allowing distance from existing structures. • Short mesic prairie ensures lake views and enables chairs or blankets for 4th of July firework viewing. • Enhanced woodland areas offer improved views as invasive buckthorn and ash trees are removed. • Benches, a picnic table, and spur trails allow for passive enjoyment of the natural area and views of Lake Cornelia. STAFF REPORT Page 3 • The project area will be included in a City-wide natural areas maintenance contract to be bid during the 2019/2020 winter. • City staff is discussing a potential access easement to reconnect the eastern section of the buffer. • Property markers clearly establish public versus private land. Funding Shoreline naturalization and natural areas maintenance projects are paid for through the stormwater utility fund and have been approved in the City’s Capital Improvement Plan. Additionally, Nine Mile Creek Watershed District has awarded the City a grant of $25,000 through its cost-share program. No part of the project would be special assessed to property owners. Attachments 1. Graphic displaying existing conditions 2. Graphic displaying proposed conditions 3. Graphic renderings of Location 1 & 2 4. Lake Cornelia Buffer Project fact sheet 5. Lake Cornelia Buffer Project introduction letter 6. Nine Mile Creek Watershed District cost-share agreement Lake Cornelia Buffer - Existing Conditions 0 50 100Feet ± Existing Land Cover Degraded Woodland (1.18 ac) Mowed Turf (1.93 ac) Mowed/Cleared Shoreline (0.20 ac) Degraded Shoreline (0.13 ac) Degraded Emergent Zone (1.40 ac) Parcel Boundary Elevation Contour (2-ft interval) Peninsula area was not accessed. W 66th St W Shore Dr L a g u n a D rWooddale Ave SLake Cornelia Rosland Park 0 50 100Feet ± Lake Cornelia Buffer - Restoration Concept 1 2 Photo/Rendering Location2 Proposed Land Cover Enhanced Woodland (1.18 ac) Short Mesic Savanna (0.86 ac) Short Mesic Prairie (1.14 ac) Native Shoreline (0.27 ac) Enhanced Emergent Zone (1.40 ac) Proposed Woodchip Trail "J Proposed Bench "T Proposed Picnic Table %L Proposed Property Marker Proposed Maintenance Access Parcel Boundary Elevation Contour (2-ft interval) W 66th St W Shore Dr L a g u n a D rWooddale Ave SLake Cornelia Rosland Park W 66th St Revised 6/24/19 Lake Cornelia Buffer – Location 1ExistingProposed1Compared with existingconditions:1) What do you like about the proposed project?2) What concerns you about the proposed project? Lake Cornelia Buffer – Location 2ExistingProposed2Compared with existingconditions:1) What do you like about the proposed project?2) What concerns you about the proposed project? Contact Jessica Wilson Water Resources Coordinator JWilson@EdinaMN.gov 952-826-0445 Tom Swenson Assistant Director Parks and Natural Resources TSwenson@EdinaMN.gov 952-826-0317 Why is this project being done? Clean Water. Lake Cornelia is polluted with excess nutrients, mainly phosphorus. Excess phosphorus fuels algae, including harmful blue-green algae blooms. Vegetated buffers promote clean water by filtering nutrients from water before it enters the lake. Habitat. Native plants support wildlife, including pollinators. The project includes management of invasive buckthorn. Sustainability.Native landscapes require less mowing which means savings in labor and equipment costs, fewer carbon emissions, and a more resilient landscape in a changing climate. What does the project include? •Removal of turf and invasive buckthorn on City property •Restoration with native plants •Ongoing maintenance •Conservation easement Lake Cornelia Vegetated Buffer for Clean Water When would the project occur? Project design in spring 2019 with construction to follow in same year. How will the project be funded? The project will be funded through the stormwater utility fund. No part of the project would be special assessed to property owners. March 2019 March 14, 2019 Dear Resident, This letter is to inform you of an improvement to the public space along Lake Cornelia adjacent to your home. The attached fact sheet provides an overview of the project as well as a map of the City property where a vegetated buffer will be planted. Why plant a vegetated buffer along Lake Cornelia? Buffers promote lake health, help filter pollutants, and provide pollinator habitat. In addition to these natural resource and sustainability benefits, less mowing means savings in fuel and labor. Why here and now? Lake Cornelia is not meeting goals for lake health. Excess algae, including blue-green algae that can produce toxins, were recorded in 2016 and 2017 initiating public health advisories. The City has identified Lake Cornelia as a priority waterbody for making progress toward clean water goals. This timely project leverages studies and anticipated capital investment of partner agencies including the Minnesota Pollution Control Agency and the Nine Mile Creek Watershed District. An inventory of turf grass areas managed by the City was recently completed. Staff are using this information to identify opportunities to transition to alternatives to conventional turf grass such as vegetated buffers. How will this space be managed? The attached map shows the approximate area that will be restored to a native vegetated buffer. The City will mow its property in the buffer area less frequently, approximately 1-3 times per year. This strategy encourages native plants and helps to minimize undesirable species such as buckthorn. Signs will be placed on public property to clearly mark the buffered area boundary. How do I stay informed? To stay informed on water resources topics including the Lake Cornelia Vegetated Buffer for Clean Water project, subscribe to City Extra email notifications for water resources updates at www.EdinaMN.gov/cityextra. What does a vegetated buffer look like? Native restorations offer a variety of colors and textures. There is a lot to look forward to as new plants grow in. Like most gardens, native restorations can take up to three years to establish and reach their full beauty. Think of the longstanding gardening quote: Year one, they sleep…The surface may look patchy, but underground native plants are building massive root systems that improve the health of the soil and help rainwater to soak into the ground. Year two, they creep…Plants begin to fill in above ground. Most of the energy is spent growing in size and deepening roots, but some will begin to bloom. As these plants become more established, they can outcompete many common weed species. Year three, they leap! Native vegetation becomes established and fills in the landscape. Plants have reached mature sizes and blooms are more common. Annual maintenance includes weed control and managing for undesirable invasive plants like buckthorn. We welcome your questions and comments as we make progress toward a healthier Lake Cornelia. Your partners in clean water, Jessica V. Wilson, CFM Water Resources Coordinator JWilson@EdinaMN.gov 952-826-0445 Tom Swenson Assistant Director – Parks & Natural Resources TSwenson@EdinaMN.gov 952-826-0317 Braemar Academy 9 Golf Course, vegetated buffer. Year 1, September Year 2, July Year 2, July Year 3, June NMCWD 4-19 Public Cost Share Agreement 1 NINE MILE CREEK WATERSHED DISTRICT COST SHARE PROGRAM Cost Share Agreement between NINE MILE CREEK WATERSHED DISTRICT and the City of Edina The parties to this cost share agreement are the Nine Mile Creek Watershed District (NMCWD), a public body with purposes and powers set forth at Minnesota Statutes chapters 103B and 103D, and the City of Edina (CITY), a body corporate and politic and a city of the State of Minnesota. The purpose of this agreement is to provide for contribution by NMCWD to the costs of a vegetated shoreline buffer at Lake Cornelia on property owned by the CITY (the Property). NMCWD has determined the amount of funding that it will contribute to the construction and design of the practices on the basis of the water-quality improvement, public education and demonstration benefits that will be realized. NMCWD commits to reimburse CITY in accordance with the terms and on satisfaction of the conditions of this agreement. 1. Scope of Work CITY will provide install a vegetated shoreline buffer at Lake Cornelia in accordance with the site plan, work plan and budget attached to and incorporated into this agreement as Exhibit A. In the event of conflict or disparity between a term or terms of this agreement and Exhibit A, the language in this agreement will prevail. CITY is responsible for obtaining all required permits and approvals, including a NMCWD permit (if required), and for complying with all laws, including laws requiring location of buried utilities prior to land disturbance. CITY may adjust the plans or design during construction based on field conditions or other adaptive design considerations as will more effectively achieve the Project purposes. CITY will submit to NMCWD at least one report that includes a narrative describing the construction of the Project, a description of and receipts documenting eligible costs incurred including in-kind contributions, a description of any changes made to the Project, as-built drawings of the Project as completed and photographs documenting construction (altogether, Project Report). A final Project Report must be submitted to NMCWD within 60 days of certification of the completion of construction. CITY must maintain a copy of the site plan, design, specifications and other records concerning the Project for six years from the date CITY completes the Project. NMCWD may examine, audit or copy any such records on reasonable notice to CITY. 2. Contractor CITY will select a contractor or contractors for the Project or construct the Project itself, and will ensure construction of the Project in accordance with Exhibit A. In contracting for construction of the Project, CITY NMCWD 4-19 Public Cost Share Agreement 2 will ensure that no person is excluded from full employment rights or participation in or benefits of any program, service, or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public-assistance status or national origin, and that no person protected by applicable federal or state laws, rules or regulations against discrimination is subject to discrimination. 3. Reimbursement On receipt and approval of a Project Report, certification of the Project as complete, functional and conforming to Exhibit A, and inspection by NMCWD, NMCWD will reimburse CITY seventy-five (75) percent of CITY’s eligible costs to design and construct the Project. Reimbursement under this agreement will not exceed a total of $25,000.00. Contributed labor will not be reimbursed, but may apply toward total cost of completion of the Project. Labor contributed toward the completion of the Project by CITY will be assigned a rate of $20 per hour. NMCWD has determined that partial performance of obligations under section 1 of this agreement may confer no or limited benefit on NMCWD. As a result: a. NMCWD may withhold 10 percent of any reimbursement under this section 2 until NMCWD has confirmed substantial completion of the Project; and b. if construction, including vegetation establishment where specified, of the Project is not completed in material conformance with the approved plans and specifications within one (1) year of the date this agreement is fully executed, subject to delays outside of CITY’s control, NMCWD will not be obligated to provide reimbursement to CITY under this agreement and may declare this agreement rescinded and no longer of effect. Notwithstanding, the parties will consult before NMCWD makes a decision to deny reimbursement or rescind the agreement. Further, absent NMCWD’s written concurrence to an extension of a timeframe established in this agreement, NMCWD’s commitment to provide reimbursement will be void after the passage of any deadline for action on the part of CITY’S stated herein. 4. Right of Access CITY will permit NMCWD representatives to enter the Property at reasonable times to inspect the work, ensure compliance with this agreement and monitor or take samples for the purposes of assessing the construction or performance of the Project and compliance with the terms of this agreement. If NMCWD finds that an obligation under this agreement is not being met, it will provide 30 days’ written notice and opportunity to cure, and thereafter may declare this agreement void. CITY will reimburse NMCWD for all costs incurred in the exercise of this authority, including reasonable engineering, legal and other contract costs. 5. Maintenance and Reporting CITY will maintain the Project in accordance with a maintenance plan prepared by a qualified ecological landscape professional per specifications attached as Exhibit B for a minimum of 10 years from the date construction is complete. If CITY fails to maintain the Project, NMCWD will have a right of reimbursement NMCWD 4-19 Public Cost Share Agreement 3 of all amounts paid to CITY, unless NMCWD determines that the failure to maintain the Project was caused by reasons beyond CITY’s control. CITY will submit a maintenance report to NMCWD on or before December 30 each year for ten years from the date of complete execution of the agreement. The maintenance report must be a brief written description of the maintenance activities performed, including dates, locations of inspection, maintenance activities performed and photographs of the Project. 6. Acknowledgment and Publicity Any publicly distributed or displayed printed or electronic documents or other text display regarding the Project must properly acknowledge the funding provided by NMCWD. CITY will cooperate with NMCWD to seek publicity and media coverage of the Project. CITY will permit NMCWD, at NMCWD’s cost and discretion, to place reasonable signage on the Property informing the public about the Project and NMCWD’s Cost Share Program. In communicating to funding or oversight agencies or in public communications about NMCWD programs, NMCWD may cite the Project and its location and may depict the Project in text, photographs or other media. 7. Independent Relationship NMCWD’s role under this agreement is solely to provide funds to support the performance of voluntary work by CITY that furthers the purposes of NMCWD. CITY acts independently and selects the means, method and manner of constructing the Project. CITY is not the agent, representative, employee or contractor of NMCWD. Any right to review or approve a design, work in progress or a constructed facility provided by the agreement to NMCWD is solely for NMCWD’s purpose of accounting for NMCWD funds expended. This agreement is not a joint powers agreement under Minnesota Statutes section 471.59. CITY acts independently and selects the means, method and manner of constructing the Project. Each party agrees that it will be responsible only for its own acts and the results thereof to the extent authorized by the law and will not be responsible for the acts or omissions of the other party or the results thereof. 8. Effective Date; Termination; Survival of Obligations This agreement is effective when fully executed by the parties and expires three years thereafter. NMCWD retains the right to void this agreement if construction of the Project is not completed by 7/31/2020. NMCWD may grant a request to extend the construction-completion period based on CITY’s satisfactory explanation and documentation of the need for an extension. Upon issuance by NMCWD of notice of NMCWD’s determination to void this agreement, CITY will not receive any further reimbursement for work subject to this agreement, unless NMCWD extends the construction-completion period. All obligations that have come into being before termination, specifically including obligations under paragraphs 3, 4, 5 and 6, and Exhibit B shall survive expiration. 9. Subcontract and Assignment NMCWD 4-19 Public Cost Share Agreement 4 CITY will not assign, subcontract or transfer any obligation, right or interest in this agreement without the written consent of NMCWD. Written consent to any subcontract will not relieve CITY of responsibility to perform under this agreement. 10. Indemnification Subject to the limitation and immunities in MN Statute Chapter 466, CITY will defend NMCWD, its officers, board members, employees and agents from any and all actions, costs, damages and liabilities of any nature arising from; and hold each such party harmless, and indemnify it, to the extent due to: (a) CITY’s negligent or otherwise wrongful act or omission, or breach of a specific contractual duty, or (b) a subcontractor’s negligent or otherwise wrongful act or omission, or breach of a specific contractual duty owed by CITY to NMCWD. 11. Remedies; Immunities Only contractual remedies are available for a party’s failure to fulfill the terms of this agreement. Notwithstanding any other term of this agreement, NMCWD and CITY waive no immunities in tort. No action or inaction of a party under this agreement creates a duty of care for the benefit of any third party and this agreement creates no right in and waives no immunity, defense or liability limitation with respect to any third party. 12. Compliance With Laws CITY is responsible to secure all permits and comply with all other legal requirements applicable to the construction and maintenance of the Project. 13. Notices Any written communication required under this agreement shall be addressed to the other party as follows: To NMCWD: Administrator Nine Mile Creek Watershed District 12800 Gerard Drive Eden Prairie, MN 55346 CITY: Jessica Wilson, or her successor City of Edina 7450 Metro Blvd Edina, MN 55439 14. Waiver NMCWD 4-19 Public Cost Share Agreement 5 NMCWD’s failure to insist on the performance of any obligation under this agreement does not waive its right in the future to insist on strict performance of that or any other obligation. Notwithstanding any other term of this agreement, NMCWD waives no immunities in tort. This agreement creates no rights in and waives no immunities with respect to any third party. 15. Venue and Jurisdiction The agreement will be construed under and governed by the laws of the State of Minnesota. Venue and jurisdiction for any legal action hereunder will be Hennepin County, Minnesota. [Signature page follows.] NMCWD 4-19 Public Cost Share Agreement 6 Intending to be bound, the parties hereto execute and deliver this agreement. CITY OF EDINA By ______________________________ Dated: Its ____________________________ NINE MILE CREEK WATERSHED DISTRICT By_______________________________ Date: Randy Anhorn, its Administrator Exhibit A [SITE PLAN/WORK PLAN/BUDGET] Exhibit B [Maintenance Specifications] Date: July 9, 2019 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Arden Park Construction Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Work continues on the Arden P ark project by both the site contractor and most recently the building contractor. Despite the weather impacts the overall project remains on schedule. Construction items of note include the installation of two bridges spanning Minnehaha Creek were placed on Friday June 28, 2019. Pictures are attached. ATTACHMENTS: Description Arden Park improvement photos The CITY ofEDINA Arden Park Improvements Progress The CITY ofEDINABuilding Foundation www.EdinaMN.gov 2 The CITY ofEDINANorth Bridge www.EdinaMN.gov 3 The CITY ofEDINASouth Bridge www.EdinaMN.gov 4 Date: July 9, 2019 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Fred Richards Park playground project update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Informational only. INTRODUCTION: Fred Richards Park Phase I includes site improvements consisting of a gathering picnic structure, walkways, and playground equipment for children ages 2-5 and 5-12. These improvements are funded in the 2019 capital improvement program. Staff has completed the process to solicit bids and quotations for the identified work and will be requesting review and approval by City Council at the July 16, 2019 regular meeting. Date: July 9, 2019 Agenda Item #: VI.D. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Work Plan Item Activity: Subject:Parks & Recreation Commission Work Plan Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. INTRODUCTION: Provide updates to the work plan items. ATTACHMENTS: Description PARC Work Plan 2019 Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Commission: Parks & Recreation Commission 2019 Annual Work Plan Initiative #1 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 5 ☐ CTS (including Video) ☒ Other Staff: Hrs 5 R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Burke, Dahlien, Willette and Student Commissioner Osborne Partners: Human Rights & Relations Commission and Parks & Recreation Commission [LEAD] Liaison Comments: City Manager Comments: Change language: R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. Charge #3. Progress Report: Commissioner Dahlien scheduled a meeting with HRRC on April 22. Initiative #2 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☒ Other Staff: Hrs 40 R&E 20.B. Serve on a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick, Strother and Student Commissioner Osborne Partners: Human Rights & Relations Commission [LEAD] and Parks & Recreation Commission Progress Report: Waiting to hear from HRRC who is the lead on this project. The meeting has not been scheduled yet. Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Initiative #3 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Chair/co-chair a cross-commission committee (see partners) to develop a draft plan on Edina Grand Rounds, including wayfinding. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Good, Miller, Nelson, Strother and Student Commissioner Anderson Partners: Parks & Recreation Commission [LEAD] and Transportation Commission. Progress Report: Chair Good reached out to the Transportation Commission and is waiting to hear back to start. Initiative #4 Council Charge (Proposed Charge Completed by CM) ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____ ☐ CTS (including Video) ☒ Other Staff: Hrs___20__ Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. ☒ Funds not available Lead Commissioners: Burke, Dahlien, Good and Student Commissioner Anderson Progress Report: Chair Good indicated they are in the process of putting all of the information received into a framework of how they will measure it, evaluate and communicate it. Initiative #5 Council Charge (Proposed Charge Completed by CM) ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. ☒ Funds not available Lead Commissioners: Ites, McAwley, Miller and Willette Progress Report: Nothing new to report. Approved by Council 12/4/18 PARKS AND RECREATION COMMISSION Initiative #6 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 2 ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 21.C Review and comment on the Race and Equity policy statement developed by City staff. ☐ Funds not available Lead Commissioners: McCormick and Strother Progress Report: Staff have started working on the policy statement. Staff plan to have a draft to present to PARC in Q2 and hope to finalize the initiative in Q3. . Initiative #7 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs____ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Serve on a cross-commission committee (see partners) to complete requirements for Edina to receive the AARP City Designation. -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: McCormick and Nelson Partners: Community Health Commission [LEAD], Human Rights & Relations Commission, Parks & Recreation Commission, Transportation Commission Progress Report: The first meeting was held and discussed getting the AARP designation and as part of that our plans to conduct the walking survey. The expectation is to do a survey in the next two months with seniors on key intersections they find difficult to get around and conduct the walking audit in July. Parking Lot Fred Richards Park Date: July 9, 2019 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:City Council updates: June 18, 2019 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description City Council Updates: June 18, 2019 City Council Updates By Scott Neal June 18, 2019 • Parks & Recreation Directory Perry Vetter was introduced to the City Council. • City Council approved the 2019-2020 student commission appointments.