HomeMy WebLinkAbout2019-07-09 Parks & Rec Comm PacketAgenda
Parks and Recreation Commission
City Of Edina, Minnesota
City Hall, Council Chambers
Tuesday, July 9, 2019
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Parks & Recreation Commission June 11, 2019
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Lake Cornelia Vegetated Bu*er Project
B.Arden Park Construction Update
C.Fred Richards Park playground project update
D.Parks & Recreation Commission Work Plan
VII.Chair And Member Comments
VIII.Sta* Comments
A.City Council updates: June 18, 2019
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli7cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: July 9, 2019 Agenda Item #: IV.A.
To:Parks and Recreation Commission Item Type:
Minutes
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Minutes: Parks & Recreation Commission June 11,
2019
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from June 11, 2019 Parks & Recreation Commission meeting.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes: Parks & Recreation Commission June 11, 2019
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Minutes
City Of Edina, Minnesota
Edina Parks & Recreation Commission
City Hall, Council Chambers
Tuesday, June 11, 2019
7 p.m.
I. Call To Order
Chair Good called the meeting to order at 7:01 p.m.
II. Roll Call
Answering roll call were Commissioners Ites, McCormick, McAwley, Dahlien, Good,
Strother and Miller
Absent: Commissioners Nelson, Willette and Student Commissioners Anderson and Osborn
Staff Present: Staff Liaison Perry Vetter, Assistant Parks & Recreation Director Susan Faus
and Administrative Coordinator Janet Canton
III. Approval Of Meeting Agenda
Motion made by Strother to approve the meeting agenda. Motion seconded by
Miller. Motion carried.
IV. Approval Of Meeting Minutes
Motion made by Dahlien to approve the May 14, 2019 minutes. Motion seconded by
Miller. Motion carried.
V. Community Comment
None
VI. Reports/Recommendations
A. Arden Park Construction Update
Assistant Parks & Recreation Director Faus gave a brief update on the construction of
Arden Park. She also went over what will be happening with the project in the next few
weeks and added that July1 is the deadline for phase one of the renovation project.
Commissioners asked questions.
B. Park Signage Update
Assistant Parks & Recreation Director Faus gave a brief update on the park signage
project. She indicated they took the feedback given at the Parks & Recreation
Commission March meeting and implemented that feedback into the design. Staff is
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currently working on the locations of where they want to put the new signs. The
updated design will be brought back to the commission for additional feedback.
C. Parks & Recreation Commission Work Plan
Chair Good indicated there are a few initiatives that continue to have some delays
moving forward; also, some of the cross-commission initiatives are still working on
getting an initial meeting set up.
The following Work Plan updates were given:
Initiative 4 – Complete a study and report for fields, courts and rinks capacity and utilization from
the data provided by staff. Chair Good indicated he will get the first meeting set up for this
initiative in the next week or so.
Initiative 2 – Serve on a cross-commission committee in partnership with communities of color to
identify barriers for participation in programming. Commissioner Strother indicated she reached
out to the staff liaison from the HRRC to see if there is anything they can do to get the ball
rolling. She noted the HRRC is the lead on this initiative; however, she would be happy to take
on the facilitating role if that would be helpful. She is waiting to hear back.
Initiative 6 – Review and comment on the Race and Equity policy statement developed by city staff.
Commissioner Strother indicated this initiative requires staff to first develop a policy and asked
if there is an update on the policy. Assistant Parks & Recreation Director Faus replied staff has
started working on the policy and has a draft policy in place. She anticipates at the July or
August meeting they will have something for the commission to review.
Initiative 1 – Chair/co-chair a cross-commission committee to review the naming of a public facility in
the Grandview area after BC and Ellen Yancey. Commissioner Dahlien reminded the commission
this initiative was brought back to the council and it’s now back on the PARC work plan and
the constraints are not as much as they had anticipated. The council is looking for a
recommendation from the PARC and the HRRC to find something to commemorate the
Yancey’s and their importance to the community. The committee needs to regroup with the
HRRC committee.
Initiative 5 – Investigate possible alternative funding options to support future growth and
development of Edina’s parks, programs and green spaces. Commissioner Miller informed the
commission the committee will be meeting next week with an outside marketing organization
that has helped other cities with raising money. They are also going to set a monthly meeting
on Thursdays before the PARC meeting.
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Chair Good thanked everyone for their updates. He asked those who are leading an
initiative to make a commitment to get one or two things done in June and they will have
a more comprehensive review of the Work Plan initiatives at the July meeting.
VII. Chair and Member Comments
• Chair Good welcomed Perry Vetter, the new Parks & Recreation Director.
• Commissioner Ites informed the commission he has had a chance to play the new
golf course several times and it looks great! He sent out 300 emails to members of
Braemar’s Men’s Club and has received 80 replies with good thoughts. He indicated
General Manager Abood is doing a good job.
• Commissioner Ites indicated on May 15 there was a VIP tournament at Braemar Golf
Course and it was a fun event.
• Commissioner Strother informed the commission when she was recently at a park a
child was there with a walker. The play surface was pea gravel which is not a very
accessible surface and asked if there is a plan to replace the remaining playground
surfaces that have pea gravel. Assistant Parks & Recreation Director Faus replied pea
gravel is not an ideal surface for playgrounds and as they have been replacing
playgrounds they’ve also been replacing the surfaces. She is not aware of a
replacement plan for just surfaces but will double check with the Park Maintenance
Department.
• Commissioner Miller indicated at Braemar Golf Course along Hilary Lane the gardens
were taken out and the area was turned into a wild flower prairie. He noted he was
told it would be a three year-process; however, they are now in year four and it still
looks terrible. Assistant Parks & Recreation Director Faus replied she knows it takes
time for them to fully develop but will talk with General Manager Abood and find out
what can be done about it.
• Commissioner Miller informed the commission he continues to get excellent
feedback from the residents around Arden Park; the neighbors are very happy about
the whole project. Commissioner McAwley noted she is hearing the same thing;
everyone loves it.
• Chair Good acknowledged and thanked Assistant Parks & Recreation Director Faus
for all of the work she has done since stepping into the Interim Director role. From
his perspective representing the commission everything went very smoothly and he
appreciates her dedication and communication in keeping things moving forward.
• Chair Good indicated at the golf tournament on May 15 four commissioners played
golf and one commissioner joined them for dinner. The event was very well done
and it was a great way to open up the new golf course.
• Chair Good informed the commission he stopped by the Garden Council plant sale
at Arneson Acres and it was very well attended.
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• Chair Good informed the commission he recently had a resident inquiry on the
status of the mountain bike trails at Braemar Park. He informed the resident it has
been approved by City Council and is in queue with other things just waiting for
appropriate funding.
• Chair Good indicated that typically in the past the Parks & Recreation Commission
have held their August meeting off site. He asked if anyone had any ideas or
suggestions where they should hold their meeting to let staff or him know.
VIII. Staff Comments
Assistant Parks & Recreation Director Faus gave the following updates:
• This week was the start of the majority of the Parks & Recreation programs. They
are continuing to increase the number of participants in the programs as well as
they are offering different types of classes and programs.
• Braemar Golf Course is averaging approximately 1,000 golfers a day if you include
the Regulation Championship 18, the driving range and the Academy Nine. Staff is
receiving different types of feedback; however, the majority of it has been positive.
She added this is a learning year for them with the new course and there will
probably be some changes and improvements moving forward.
• On Monday, June 10 they were able to kick off phase one of the Tranquility
Garden project at Arneson Acres. This project has been funded by the Edina
Garden Council and it should be wrapped up in a couple of weeks. As soon as
they are able to get additional funding they will be able to complete the rest of the
project.
• The bid opening for the project at Fred Richards Park will be held on Wednesday,
June 26 and hopefully they will be able to award the bid at the July 16 City Council
meeting.
• Staff has been working on the 2020-2021 budget. Staff Liaison Vetter and she will
be reviewing the budget with the finance team and city manager in a couple of
weeks. The draft of the budget will be presented to City Council in August.
Staff Liaison Vetter made the following comments:
• He thanked Assistant Parks & Recreation Faus for not only maintaining the
services with the Parks & Recreation Department but actually moving things
forward. He also thanked the rest of the staff for being so welcoming in his first
days working for the city.
• Staff Liaison Vetter gave an introduction and history of himself to the commission.
IX. Adjournment
Motion made by Dahlien to adjourn the June 11, 2019 meeting at 7:33 p.m. Motion seconded by
McAwley. Motion carried.
Date: July 9, 2019 Agenda Item #: VI.A.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Tom Swenson, Assistant Director - Parks & Natural
Resources Item Activity:
Subject:Lake Cornelia Vegetated Buffer Project Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Review and Comment.
INTRODUCTION:
The Lake Cornelia Vegetated Buffer Project will convert conventional mowed turf and buckthorn to a native
vegetated buffer on park land along the west side of the south basin of Lake Cornelia. This syncs with the Park,
Recreation and Trails Strategic Plan to protect, enhance and restore the City's natural resources by identifying
low-use park land areas that could be converted to native or low input ground covers. This buffer will also reduce
nutrient runoff that negatively impacts the impaired Lake Cornelia water quality.
ATTACHMENTS:
Description
Staff Report: Lake Cornelia Vegetated Buffer Project
Graphic displaying existing conditions
Graphic displaying proposed conditions
Graphic renderings of location 1 & 2
Lake Cornelia Buffer Project fact sheet
Lake Cornelia Buffer Project introduction letter
Nine Mile Creek Watershed District cost-share agreement
July 9th, 2019
Parks and Recreation Commission
Jessica Wilson, Water Resources Coordinator
Tom Swenson, Assistant Director of Parks and Natural Resources
Lake Cornelia Vegetated Buffer Project Update
Information / Background:
Lake Cornelia has been listed on the federal 303(d) Impaired Waters List for not meeting clean water goals.
Excess nutrients in the water contribute to nuisance algae blooms. Additionally, a specific type of algae that
produces toxins has been measured at levels that have initiated a public health advisory. Significant nutrient
reductions are required to meet clean water goals and address public safety concerns.
Based on feedback from Council and the community, Lake Cornelia has been selected for a future Clean
Water Strategy to be developed in 2020 per the Comprehensive Water Resources Management Plan.
A vegetated buffer project provides an early stormwater intervention opportunity. It involves converting
parkland from conventional turf and buckthorn to a vegetated buffer along the west side of the south basin
of Lake Cornelia, adjacent to West Shore Drive and Laguna Drive.
In addition to clean water benefits, the project promotes native plants to support wildlife including
pollinators and management of invasive buckthorn. The project also supports sustainability goals as native
landscapes require less mowing which means savings in labor and equipment costs, fewer carbon emissions,
and a more resilient landscape in a changing climate.
Lastly, the project syncs with the goal to protect, enhance, and restore the City's natural resources and
natural areas in the Parks System Strategic Plan (Natural Resources Goal #1). This is accomplished in part
through adopting a city-wide policy of no net loss of natural areas and open spaces (Tactic 1.2.1) and also
identifying low-use park land areas that could be converted to native or low input ground covers to lessen
maintenance and provide greater habitat (Tactic 1.3.3).
Staff introduced the proposed project at the March 5th, 2019 Council Work Session and heard direction to
proceed with engaging the public on a design.
STAFF REPORT Page 2
Communication and Engagement
Initial communication on the project was distributed direct mail, direct email, and City Extra. Project
updates and notices of engagement opportunities were also available on Better Together Edina and shared
on a range of social media platforms.
Residents were encouraged to share concerns and questions related to proposed design materials to inform
the buffer restoration. City staff met with property owners on-site and responded to concerns over phone
and email. Tom Swenson attended the Lake Cornelia Lake Group annual meeting upon invitation to speak
about the project and receive feedback. A design open house was hosted at Rosland Park Pavilion on June
18th to solicit public feedback on proposed concept designs. Around 25 residents attended this open house
and provided meaningful feedback, which is outlined below. An equal opportunity for feedback was also
available on the Better Together Edina website.
Design Feedback
A proposed design was produced by Applied Ecological Services. Public feedback received on the design
materials received has been incorporated into the attached exhibits. These include copies of the existing
land cover graphic, the proposed restoration concept, and renderings which contrast existing and proposed
conditions at two locations.
What we heard:
• Residents highly value and are stewards of Lake Cornelia.
• Lake Cornelia and Rosland Park contribute to quality of life.
• The project area is often used for walking and is a popular location for watching 4th of July fireworks.
• Adjacent residents expressed desire for trail to be moved further off of property lines.
• Some residents were disappointed in existing park maintenance level of service (i.e. presence of
buckthorn, weeds in turf) and expressed concern over commitment to maintenance of buffer.
• Residents who do not already have property adjacent to the project were surprised to hear that the
area was already public and were excited to see increased access for the greater community.
• Some residents were concerned about buffer width and height of naturalized area obstructing views
or restricting the ability to access the park property.
• Residents were interested in connecting the eastern buffer segment with the rest of the project.
• Residents suggested the installation of signage to clarify public/private land boundaries, and outline
the benefits of native restoration.
How the design responds to what we heard:
• A woodchip trail accommodates walking use and water access.
• Trail placement has been adjusted in response to feedback. The modified trail location on the
proposed design is intended to provide transition space into the natural area and protect the
shoreline from erosion, while still allowing distance from existing structures.
• Short mesic prairie ensures lake views and enables chairs or blankets for 4th of July firework viewing.
• Enhanced woodland areas offer improved views as invasive buckthorn and ash trees are removed.
• Benches, a picnic table, and spur trails allow for passive enjoyment of the natural area and views of
Lake Cornelia.
STAFF REPORT Page 3
• The project area will be included in a City-wide natural areas maintenance contract to be bid during
the 2019/2020 winter.
• City staff is discussing a potential access easement to reconnect the eastern section of the buffer.
• Property markers clearly establish public versus private land.
Funding
Shoreline naturalization and natural areas maintenance projects are paid for through the stormwater utility
fund and have been approved in the City’s Capital Improvement Plan. Additionally, Nine Mile Creek
Watershed District has awarded the City a grant of $25,000 through its cost-share program. No part of the
project would be special assessed to property owners.
Attachments
1. Graphic displaying existing conditions
2. Graphic displaying proposed conditions
3. Graphic renderings of Location 1 & 2
4. Lake Cornelia Buffer Project fact sheet
5. Lake Cornelia Buffer Project introduction letter
6. Nine Mile Creek Watershed District cost-share agreement
Lake Cornelia Buffer - Existing Conditions
0 50 100Feet ±
Existing Land Cover
Degraded Woodland (1.18 ac)
Mowed Turf (1.93 ac)
Mowed/Cleared Shoreline (0.20 ac)
Degraded Shoreline (0.13 ac)
Degraded Emergent Zone (1.40 ac)
Parcel Boundary
Elevation Contour (2-ft interval)
Peninsula area was not accessed.
W 66th St
W Shore Dr
L a g u n a D rWooddale Ave SLake Cornelia
Rosland Park
0 50 100Feet ±
Lake Cornelia Buffer - Restoration Concept
1
2
Photo/Rendering Location2
Proposed Land Cover
Enhanced Woodland (1.18 ac)
Short Mesic Savanna (0.86 ac)
Short Mesic Prairie (1.14 ac)
Native Shoreline (0.27 ac)
Enhanced Emergent Zone (1.40 ac)
Proposed Woodchip Trail
"J Proposed Bench
"T Proposed Picnic Table
%L Proposed Property Marker
Proposed Maintenance Access
Parcel Boundary
Elevation Contour (2-ft interval)
W 66th St
W Shore Dr
L a g u n a D rWooddale Ave SLake Cornelia
Rosland Park
W 66th St
Revised 6/24/19
Lake Cornelia Buffer – Location 1ExistingProposed1Compared with existingconditions:1) What do you like about the proposed project?2) What concerns you about the proposed project?
Lake Cornelia Buffer – Location 2ExistingProposed2Compared with existingconditions:1) What do you like about the proposed project?2) What concerns you about the proposed project?
Contact
Jessica Wilson
Water Resources Coordinator
JWilson@EdinaMN.gov
952-826-0445
Tom Swenson
Assistant Director
Parks and Natural Resources
TSwenson@EdinaMN.gov
952-826-0317
Why is this project being
done?
Clean Water. Lake Cornelia is
polluted with excess nutrients,
mainly phosphorus. Excess
phosphorus fuels algae, including
harmful blue-green algae blooms.
Vegetated buffers promote clean
water by filtering nutrients from
water before it enters the lake.
Habitat. Native plants support
wildlife, including pollinators. The
project includes management of
invasive buckthorn.
Sustainability.Native
landscapes require less mowing
which means savings in labor and
equipment costs, fewer carbon
emissions, and a more resilient
landscape in a changing climate.
What does the project
include?
•Removal of turf and invasive
buckthorn on City property
•Restoration with native plants
•Ongoing maintenance
•Conservation easement
Lake Cornelia
Vegetated Buffer for Clean Water
When would the project
occur?
Project design in spring 2019 with
construction to follow in same year.
How will the project be funded?
The project will be funded through the stormwater utility fund. No part of
the project would be special assessed to property owners.
March 2019
March 14, 2019
Dear Resident,
This letter is to inform you of an improvement to the public space along Lake Cornelia adjacent to your home.
The attached fact sheet provides an overview of the project as well as a map of the City property where a
vegetated buffer will be planted.
Why plant a vegetated buffer along Lake Cornelia?
Buffers promote lake health, help filter pollutants, and provide pollinator habitat. In addition to these natural
resource and sustainability benefits, less mowing means savings in fuel and labor.
Why here and now?
Lake Cornelia is not meeting goals for lake health. Excess algae, including blue-green algae that can produce
toxins, were recorded in 2016 and 2017 initiating public health advisories.
The City has identified Lake Cornelia as a priority waterbody for making progress toward clean water goals.
This timely project leverages studies and anticipated capital investment of partner agencies including the
Minnesota Pollution Control Agency and the Nine Mile Creek Watershed District.
An inventory of turf grass areas managed by the City was recently completed. Staff are using this information to
identify opportunities to transition to alternatives to conventional turf grass such as vegetated buffers.
How will this space be managed?
The attached map shows the approximate area that will be restored to a native vegetated buffer. The City will
mow its property in the buffer area less frequently, approximately 1-3 times per year. This strategy encourages
native plants and helps to minimize undesirable species such as buckthorn. Signs will be placed on public
property to clearly mark the buffered area boundary.
How do I stay informed?
To stay informed on water resources topics including the Lake Cornelia Vegetated Buffer for Clean Water
project, subscribe to City Extra email notifications for water resources updates at www.EdinaMN.gov/cityextra.
What does a vegetated buffer look like?
Native restorations offer a variety of colors and textures. There is a lot to look forward to as new plants grow
in. Like most gardens, native restorations can take up to three years to establish and reach their full beauty.
Think of the longstanding gardening quote:
Year one, they sleep…The surface may look patchy, but
underground native plants are building massive root systems that
improve the health of the soil and help rainwater to soak into the
ground.
Year two, they creep…Plants begin to fill in above ground.
Most of the energy is spent growing in size and deepening roots,
but some will begin to bloom. As these plants become more
established, they can outcompete many common weed species.
Year three, they leap! Native vegetation becomes established
and fills in the landscape. Plants have reached mature sizes and
blooms are more common. Annual maintenance includes weed
control and managing for undesirable invasive plants like
buckthorn.
We welcome your questions and comments as we make
progress toward a healthier Lake Cornelia.
Your partners in clean water,
Jessica V. Wilson, CFM
Water Resources Coordinator
JWilson@EdinaMN.gov
952-826-0445
Tom Swenson
Assistant Director – Parks & Natural Resources
TSwenson@EdinaMN.gov
952-826-0317
Braemar Academy 9 Golf Course, vegetated buffer.
Year 1, September
Year 2, July
Year 2, July
Year 3, June
NMCWD 4-19
Public Cost Share Agreement
1
NINE MILE CREEK WATERSHED DISTRICT
COST SHARE PROGRAM
Cost Share Agreement between
NINE MILE CREEK WATERSHED DISTRICT and
the City of Edina
The parties to this cost share agreement are the Nine Mile Creek Watershed District (NMCWD), a public
body with purposes and powers set forth at Minnesota Statutes chapters 103B and 103D, and the City of
Edina (CITY), a body corporate and politic and a city of the State of Minnesota. The purpose of this
agreement is to provide for contribution by NMCWD to the costs of a vegetated shoreline buffer at Lake
Cornelia on property owned by the CITY (the Property).
NMCWD has determined the amount of funding that it will contribute to the construction and design of the
practices on the basis of the water-quality improvement, public education and demonstration benefits that
will be realized.
NMCWD commits to reimburse CITY in accordance with the terms and on satisfaction of the conditions of
this agreement.
1. Scope of Work
CITY will provide install a vegetated shoreline buffer at Lake Cornelia in accordance with the site plan, work
plan and budget attached to and incorporated into this agreement as Exhibit A. In the event of conflict or
disparity between a term or terms of this agreement and Exhibit A, the language in this agreement will
prevail. CITY is responsible for obtaining all required permits and approvals, including a NMCWD permit (if
required), and for complying with all laws, including laws requiring location of buried utilities prior to land
disturbance. CITY may adjust the plans or design during construction based on field conditions or other
adaptive design considerations as will more effectively achieve the Project purposes.
CITY will submit to NMCWD at least one report that includes a narrative describing the construction of the
Project, a description of and receipts documenting eligible costs incurred including in-kind contributions, a
description of any changes made to the Project, as-built drawings of the Project as completed and
photographs documenting construction (altogether, Project Report). A final Project Report must be
submitted to NMCWD within 60 days of certification of the completion of construction. CITY must
maintain a copy of the site plan, design, specifications and other records concerning the Project for six years
from the date CITY completes the Project. NMCWD may examine, audit or copy any such records on
reasonable notice to CITY.
2. Contractor
CITY will select a contractor or contractors for the Project or construct the Project itself, and will ensure
construction of the Project in accordance with Exhibit A. In contracting for construction of the Project, CITY
NMCWD 4-19
Public Cost Share Agreement
2
will ensure that no person is excluded from full employment rights or participation in or benefits of any
program, service, or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status,
sexual orientation, public-assistance status or national origin, and that no person protected by applicable federal
or state laws, rules or regulations against discrimination is subject to discrimination.
3. Reimbursement
On receipt and approval of a Project Report, certification of the Project as complete, functional and
conforming to Exhibit A, and inspection by NMCWD, NMCWD will reimburse CITY seventy-five (75)
percent of CITY’s eligible costs to design and construct the Project. Reimbursement under this agreement
will not exceed a total of $25,000.00. Contributed labor will not be reimbursed, but may apply toward total
cost of completion of the Project. Labor contributed toward the completion of the Project by CITY will be
assigned a rate of $20 per hour.
NMCWD has determined that partial performance of obligations under section 1 of this agreement may confer
no or limited benefit on NMCWD. As a result:
a. NMCWD may withhold 10 percent of any reimbursement under this section 2 until NMCWD has
confirmed substantial completion of the Project; and
b. if construction, including vegetation establishment where specified, of the Project is not completed
in material conformance with the approved plans and specifications within one (1) year of the date this
agreement is fully executed, subject to delays outside of CITY’s control, NMCWD will not be obligated
to provide reimbursement to CITY under this agreement and may declare this agreement rescinded
and no longer of effect. Notwithstanding, the parties will consult before NMCWD makes a decision
to deny reimbursement or rescind the agreement.
Further, absent NMCWD’s written concurrence to an extension of a timeframe established in this agreement,
NMCWD’s commitment to provide reimbursement will be void after the passage of any deadline for action
on the part of CITY’S stated herein.
4. Right of Access
CITY will permit NMCWD representatives to enter the Property at reasonable times to inspect the work,
ensure compliance with this agreement and monitor or take samples for the purposes of assessing the
construction or performance of the Project and compliance with the terms of this agreement. If NMCWD
finds that an obligation under this agreement is not being met, it will provide 30 days’ written notice and
opportunity to cure, and thereafter may declare this agreement void. CITY will reimburse NMCWD for all
costs incurred in the exercise of this authority, including reasonable engineering, legal and other contract costs.
5. Maintenance and Reporting
CITY will maintain the Project in accordance with a maintenance plan prepared by a qualified ecological
landscape professional per specifications attached as Exhibit B for a minimum of 10 years from the date
construction is complete. If CITY fails to maintain the Project, NMCWD will have a right of reimbursement
NMCWD 4-19
Public Cost Share Agreement
3
of all amounts paid to CITY, unless NMCWD determines that the failure to maintain the Project was caused
by reasons beyond CITY’s control.
CITY will submit a maintenance report to NMCWD on or before December 30 each year for ten years from
the date of complete execution of the agreement. The maintenance report must be a brief written description
of the maintenance activities performed, including dates, locations of inspection, maintenance activities
performed and photographs of the Project.
6. Acknowledgment and Publicity
Any publicly distributed or displayed printed or electronic documents or other text display regarding the
Project must properly acknowledge the funding provided by NMCWD. CITY will cooperate with NMCWD
to seek publicity and media coverage of the Project. CITY will permit NMCWD, at NMCWD’s cost and
discretion, to place reasonable signage on the Property informing the public about the Project and
NMCWD’s Cost Share Program. In communicating to funding or oversight agencies or in public
communications about NMCWD programs, NMCWD may cite the Project and its location and may depict
the Project in text, photographs or other media.
7. Independent Relationship
NMCWD’s role under this agreement is solely to provide funds to support the performance of voluntary
work by CITY that furthers the purposes of NMCWD. CITY acts independently and selects the means,
method and manner of constructing the Project. CITY is not the agent, representative, employee or
contractor of NMCWD. Any right to review or approve a design, work in progress or a constructed facility
provided by the agreement to NMCWD is solely for NMCWD’s purpose of accounting for NMCWD funds
expended. This agreement is not a joint powers agreement under Minnesota Statutes section 471.59. CITY
acts independently and selects the means, method and manner of constructing the Project. Each party agrees
that it will be responsible only for its own acts and the results thereof to the extent authorized by the law and
will not be responsible for the acts or omissions of the other party or the results thereof.
8. Effective Date; Termination; Survival of Obligations
This agreement is effective when fully executed by the parties and expires three years thereafter. NMCWD
retains the right to void this agreement if construction of the Project is not completed by 7/31/2020.
NMCWD may grant a request to extend the construction-completion period based on CITY’s satisfactory
explanation and documentation of the need for an extension. Upon issuance by NMCWD of notice of
NMCWD’s determination to void this agreement, CITY will not receive any further reimbursement for work
subject to this agreement, unless NMCWD extends the construction-completion period.
All obligations that have come into being before termination, specifically including obligations under
paragraphs 3, 4, 5 and 6, and Exhibit B shall survive expiration.
9. Subcontract and Assignment
NMCWD 4-19
Public Cost Share Agreement
4
CITY will not assign, subcontract or transfer any obligation, right or interest in this agreement without the
written consent of NMCWD. Written consent to any subcontract will not relieve CITY of responsibility to
perform under this agreement.
10. Indemnification
Subject to the limitation and immunities in MN Statute Chapter 466, CITY will defend NMCWD, its officers,
board members, employees and agents from any and all actions, costs, damages and liabilities of any nature
arising from; and hold each such party harmless, and indemnify it, to the extent due to: (a) CITY’s negligent
or otherwise wrongful act or omission, or breach of a specific contractual duty, or (b) a subcontractor’s
negligent or otherwise wrongful act or omission, or breach of a specific contractual duty owed by CITY to
NMCWD.
11. Remedies; Immunities
Only contractual remedies are available for a party’s failure to fulfill the terms of this agreement.
Notwithstanding any other term of this agreement, NMCWD and CITY waive no immunities in tort. No
action or inaction of a party under this agreement creates a duty of care for the benefit of any third party and
this agreement creates no right in and waives no immunity, defense or liability limitation with respect to any
third party.
12. Compliance With Laws
CITY is responsible to secure all permits and comply with all other legal requirements applicable to the
construction and maintenance of the Project.
13. Notices
Any written communication required under this agreement shall be addressed to the other party as follows:
To NMCWD:
Administrator
Nine Mile Creek Watershed District
12800 Gerard Drive
Eden Prairie, MN 55346
CITY:
Jessica Wilson, or her successor
City of Edina
7450 Metro Blvd
Edina, MN 55439
14. Waiver
NMCWD 4-19
Public Cost Share Agreement
5
NMCWD’s failure to insist on the performance of any obligation under this agreement does not waive its
right in the future to insist on strict performance of that or any other obligation. Notwithstanding any other
term of this agreement, NMCWD waives no immunities in tort. This agreement creates no rights in and
waives no immunities with respect to any third party.
15. Venue and Jurisdiction
The agreement will be construed under and governed by the laws of the State of Minnesota. Venue and
jurisdiction for any legal action hereunder will be Hennepin County, Minnesota.
[Signature page follows.]
NMCWD 4-19
Public Cost Share Agreement
6
Intending to be bound, the parties hereto execute and deliver this agreement.
CITY OF EDINA
By ______________________________ Dated:
Its ____________________________
NINE MILE CREEK WATERSHED DISTRICT
By_______________________________ Date:
Randy Anhorn, its Administrator
Exhibit A
[SITE PLAN/WORK PLAN/BUDGET]
Exhibit B
[Maintenance Specifications]
Date: July 9, 2019 Agenda Item #: VI.B.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Arden Park Construction Update Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No action requested.
INTRODUCTION:
Work continues on the Arden P ark project by both the site contractor and most recently the building contractor.
Despite the weather impacts the overall project remains on schedule. Construction items of note include the
installation of two bridges spanning Minnehaha Creek were placed on Friday June 28, 2019. Pictures are
attached.
ATTACHMENTS:
Description
Arden Park improvement photos
The CITY ofEDINA
Arden Park Improvements Progress
The CITY ofEDINABuilding Foundation
www.EdinaMN.gov 2
The CITY ofEDINANorth Bridge
www.EdinaMN.gov 3
The CITY ofEDINASouth Bridge
www.EdinaMN.gov 4
Date: July 9, 2019 Agenda Item #: VI.C.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Fred Richards Park playground project update Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Informational only.
INTRODUCTION:
Fred Richards Park Phase I includes site improvements consisting of a gathering picnic structure, walkways, and
playground equipment for children ages 2-5 and 5-12. These improvements are funded in the 2019 capital
improvement program. Staff has completed the process to solicit bids and quotations for the identified work and
will be requesting review and approval by City Council at the July 16, 2019 regular meeting.
Date: July 9, 2019 Agenda Item #: VI.D.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Work Plan
Item Activity:
Subject:Parks & Recreation Commission Work Plan Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No action requested.
INTRODUCTION:
Provide updates to the work plan items.
ATTACHMENTS:
Description
PARC Work Plan 2019
Approved by Council 12/4/18
PARKS AND RECREATION COMMISSION
Commission: Parks & Recreation Commission
2019 Annual Work Plan
Initiative #1 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support
Required
(Staff Liaison)
Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs 5
☐ CTS (including Video)
☒ Other Staff: Hrs 5
R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the
naming of a public facility in the Grandview area after the BC and Ellen Yancey.
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Lead Commissioners: Burke, Dahlien, Willette and Student Commissioner Osborne
Partners: Human Rights & Relations Commission and Parks & Recreation
Commission [LEAD]
Liaison Comments:
City Manager Comments: Change language: R&E 2.A. Chair/co-chair a cross-commission committee (see partners) to review the naming of a public facility in the
Grandview area after the BC and Ellen Yancey. Charge #3.
Progress Report: Commissioner Dahlien scheduled a meeting with HRRC on April 22.
Initiative #2 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☒ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support
Required
(Staff Liaison)
Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs 20
☐ CTS (including Video)
☒ Other Staff: Hrs 40
R&E 20.B. Serve on a cross-commission committee (see partners) in partnership
with communities of color to identify barriers for participation in programming. ☐ Funds not available
There are not funds available for this project (explain impact of Council
approving initiative in liaison comments). Lead Commissioners: McCormick, Strother and Student Commissioner Osborne
Partners: Human Rights & Relations Commission [LEAD] and Parks & Recreation
Commission
Progress Report: Waiting to hear from HRRC who is the lead on this project. The meeting has not been scheduled yet.
Approved by Council 12/4/18
PARKS AND RECREATION COMMISSION
Initiative #3 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support
Required
(Staff Liaison)
Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs 10
☐ CTS (including Video)
☐ Other Staff: Hrs_____
Chair/co-chair a cross-commission committee (see partners) to develop a draft plan
on Edina Grand Rounds, including wayfinding.
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments). Lead Commissioners: Good, Miller, Nelson, Strother and Student Commissioner
Anderson
Partners: Parks & Recreation Commission [LEAD] and Transportation Commission.
Progress Report: Chair Good reached out to the Transportation Commission and is waiting to hear back to start.
Initiative #4 Council Charge (Proposed Charge Completed by CM)
☒ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support
Required
(Staff Liaison)
Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June ☐ Funds available
Funds are available for this project.
☐ Staff Liaison: Hrs____
☐ CTS (including Video)
☒ Other Staff:
Hrs___20__
Complete a study and report for fields, courts and rinks capacity and utilization from
the data provided by staff.
☒ Funds not available
Lead Commissioners: Burke, Dahlien, Good and Student Commissioner Anderson
Progress Report: Chair Good indicated they are in the process of putting all of the information received into a framework of how they will measure it,
evaluate and communicate it.
Initiative #5 Council Charge (Proposed Charge Completed by CM)
☒ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support
Required
(Staff Liaison)
Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs 20
☐ CTS (including Video)
☐ Other Staff: Hrs_____
Investigate possible alternative funding options to support future growth and
development of Edina’s parks, programs and green spaces.
☒ Funds not available
Lead Commissioners: Ites, McAwley, Miller and Willette
Progress Report: Nothing new to report.
Approved by Council 12/4/18
PARKS AND RECREATION COMMISSION
Initiative #6 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☒ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support
Required
(Staff Liaison)
Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs 2
☐ CTS (including Video)
☐ Other Staff: Hrs_____ R&E 21.C Review and comment on the Race and Equity policy statement developed
by City staff.
☐ Funds not available
Lead Commissioners: McCormick and Strother
Progress Report: Staff have started working on the policy statement. Staff plan to have a draft to present to PARC in Q2 and hope to finalize the initiative in
Q3. .
Initiative #7 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☒ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support
Required
(Staff Liaison)
Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2019 ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs____
☐ CTS (including Video)
☐ Other Staff: Hrs_____
Serve on a cross-commission committee (see partners) to complete requirements
for Edina to receive the AARP City Designation.
-Complete Walk Audit Tool Kit provided by AARP
-October Senior Expo & Designation
☐ Funds not available
There are not funds available for this
project (explain impact of Council approving initiative in liaison
comments).
Lead Commissioners: McCormick and Nelson
Partners: Community Health Commission [LEAD], Human Rights & Relations
Commission, Parks & Recreation Commission, Transportation Commission
Progress Report: The first meeting was held and discussed getting the AARP designation and as part of that our plans to conduct the walking survey. The expectation is to do a survey in the next two months with seniors on key intersections they find difficult to get around and conduct the walking audit in July.
Parking Lot Fred Richards Park
Date: July 9, 2019 Agenda Item #: VIII.A.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:City Council updates: June 18, 2019 Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Description
City Council Updates: June 18, 2019
City Council Updates
By Scott Neal
June 18, 2019
• Parks & Recreation Directory Perry Vetter was introduced to the City Council.
• City Council approved the 2019-2020 student commission appointments.