Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2020-03-10 Parks & Rec Comm Packedt
Agenda Parks and Recreation Commission City Of Edina, Minnesota Edina City Hall, Council Chambers Tuesday, March 10, 2020 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Feb. 11, 2020 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Courtney Fields Improvement Study B.2019 Parks & Recreation Commission Work Plan Update C.2020 Parks & Recreation Commission Work Plan Update VII.Chair And Member Comments VIII.Sta. Comments A.Informational Items B.City Council Updates Feb. 19 and March 4, 2020 IX.Calendar Of Events A.Upcoming Meetings and Events X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: March 10, 2020 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Feb. 11, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the minutes from the Feb. 10, 2020 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Feb. 11, 2020 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City of Edina, Minnesota Edina Parks & Recreation Commission City Hall, Council Chambers Tues., Feb. 11, 2020 7 p.m. I. Call to Order Vice Chair Dahlien called the meeting to order at 7:01 p.m. II. Roll Call Answering roll call were Commissioners Nelson, Dahlien, McCormick, Ites, Strother, McAwley and Student Commissioner Osborne Absent: Commissioners Good, Miller and Student Commissioner Lelas Commissioner Willette arrived at 7:12 p.m. Staff present: Staff Liaison Perry Vetter, Assistant Parks & Recreation Director Tracy Petersen, Recreation Supervisor Tiffany Bushland, Recreation Supervisor Amanda Clarke and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by Strother to approve the meeting agenda. Motion seconded by Nelson. Motion carried. IV. Approval of Meeting Minutes Motion made by Nelson to approve the Jan. 14, 2020 minutes. Motion seconded by McAwley. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Proposed Parks & Recreation Fees for 2020 Recreation Supervisors Bushland and Clarke explained to the commission now that they are moving to a web-based reservation system staff looked at and modified the available rental times and fee structure. They went through the proposed fee changes and structure. Commissioners asked questions. Motion made by Nelson to recommend to the City Council the revised 2020 Parks & Recreation Department fees related to general park rentals. Motion seconded by Strother. Motion carried. Draft Minutes☒ Approved Minutes☐ Approved Date: B. 2019 Work Plan Initiative – Naming of a Public Facility After BC and Ellen Yancey Staff Liaison Vetter reminded the commission that the 2019 Work Plan Initiative #1 was to chair/co-chair a cross-commission committee with the Human Rights and Relations Commission (HRRC) to review the naming of a public facility in the Grandview area after BC and Ellen Yancey. The initiative was to specifically look for a public facility within the Grandview area to name after the Yancy family. The HRRC has narrowed it down to Wooddale Park and Garden Park. It was discussed how both parks received their names. Staff Liaison Vetter asked the commission to recommend to the City Council the naming of a public facility in the Grandview area after BC and Ellen Yancy. After a discussion the commission felt that Wooddale Park had more background around it because of it once being the site of the former Wooddale School where Garden Park had the opportunity for renaming. Motion made by McAwley to recommend to the City Council that Garden Park be renamed after BC and Ellen Yancy. Motion seconded by McAwley. Motion carried. C. Annual Election of Officers Staff Liaison Vetter opened nominations for Chair. Motion made by McAwley to nominate Ites as Chair of the Parks & Recreation Commission seconded by Nelson. Motion made by Dahlien to nominate Good as Chair of the Parks & Recreation Commission seconded by McCormick. Staff Liaison Vetter called the vote for Commissioner Ites for Chair Nelson – Aye Willette – Aye Dahlien - Nay McCormick - Nay Ites - Aye Strother - Aye McAwley – Aye Motion passed 5-2. Commissioner Ites is the new Chair of the Parks & Recreation Commission Staff Liaison Vetter opened nominations for Vice-Chair. Draft Minutes☒ Approved Minutes☐ Approved Date: Staff Liaison Vetter stated absentee Good nominated Dahlien to continue as Vice-Chair. Seconded by Willette. Ites nominated McAwley for Vice-Chair. Seconded by Willette. Nelson nominated Good for Vice-Chair. Seconded by Willette. The commission had a discussion regarding what has historically been done with the election of officers. Staff Liaison Vetter called the vote for Dahlien as Vice-Chair. Nelson – Nay Willette – Nay Dahlien - Aye McCormick - Nay Ites - Nay Strother – Nay McAwley – Nay Motion failed. Staff Liaison Vetter called the vote for Good as Vice-Chair Nelson – Aye Willette – Aye Dahlien - Nay McCormick - Aye Ites - Nay Strother - Nay McAwley – Nay Motion failed. Staff Liaison Vetter called the vote for McAwley as Vice-Chair Nelson – Nay Willette – Nay Dahlien - Nay McCormick - Nay Ites - Aye Strother - Aye McAwley – Aye Motion failed. The commission discussed the option to possibly table the vote of Vice-Chair to the March meeting when Commissioner Good is present. After discussion Staff Liaison Vetter called the vote for Good as Vice-Chair. Nelson – Aye Draft Minutes☒ Approved Minutes☐ Approved Date: Willette – Nay Dahlien - Yay McCormick - Yay Ites – Nay Strother - Nay McAwley – Nay Motion failed. Staff Liaison Vetter called the vote for McAwley as Vice-Chair Nelson – Nay Willette – Yay Dahlien - Nay McCormick - Nay Ites – Yays Strother - Yay McAwley – Yay Motion passed 4-3. Commissioner McAwley is the new Vice-Chair of the Parks & Recreation Commission. D. Review of Commission Bylaws Staff Liaison Vetter informed the commission that annually coinciding with the election of officers is a review of the commission bylaws; he then reviewed how amendments can be made to the bylaws. E. 2019 Parks & Recreation Work Plan Update Staff Liaison Vetter confirmed with the commission that everyone received the link for the summary document for the 2019 Work Plan. He asked that the commissioners work within their initiative subgroup to get any comments or recommendations together within each initiative for the summary document so that it can be brought back for review as a full commission before going to City Council. F. 2020 Parks & Recreation Commission Work Plan Update Vice-Chair Dahlien asked the commission if anyone wanted to be added to any of the 2020 Work Plan initiatives. Staff Liaison Vetter indicated some of the initiatives have documents that the commissioners have to review that have not yet been completed so they will be waiting for those commissions to finish them before they can start. He noted at the last meeting they set the completion date guidelines and noted that Initiative #4 has the closest goal date for them to finish. Commissioner Nelson stated she is currently scheduling a meeting with the other two commissions to start working on it. Draft Minutes☒ Approved Minutes☐ Approved Date: VII. Chair and Member Comments Commissioner Nelson indicated that people are still concerned about the flooding at Arden Park and thinks the city needs to provide an update to the residents of what is happening at Arden Park. Staff Liaison Vetter replied he received communication today from the Minnehaha Creek Watershed District that they will be starting work on the continued stream bank restoration to which they made a lot of progress on in 2019. He explained the reason they are going to be doing it now is not due to a flooding concern but they need to get the equipment in there before the fish spawning restriction occurs and that window is March 15 through June 15. He added they will not restrict any access to the park; however, they will be mindful that there could be parks users within it. He noted the Watershed District felt they did have appropriate erosion control last year. Also, the site will benefit during the melt season that is coming up because the creek is now connected to the flood plain where before the creek and the floodplain were disconnected so now it should all function as one. Commissioner Nelson indicated she thinks there needs to be an update given to the residents about what is going on and what potential roadblocks are ahead in trying to get bike paths at Braemar. It was approved by the City Council and asked what is the hold up? Staff Liaison Vetter indicated the Braemar Park Master Plan is what they are referring to when talking about the bike trails. The City Council did adopt the Braemar Master Plan and it did make the first year of the capital improvements program however, it is unfunded. He explained the Braemar Master Plan is included in the council’s resolution to the state legislature for the possible concept for the use of a local option sales tax to which this is one of the four projects being looked at. Ultimately, if the state legislature would agree then the City Council would have to hold a referendum with Edina residents on the use of that and the implementation thereof. It’s quite a long process and if this is successful they would not start capturing the revenue until approximately 2023. He noted it is on the commission’s work plan to look at alternative funding for the Braemar Master Plan and Fred Richards Master Plan. He also noted they are coming into a capital improvement plan programming year for 2021 so there is not just one avenue being look at. Commissioner Ites informed the commission his wife and he attended the Arden Park Ice Day and noted there should be signs put up because there were a lot of people walking their dogs with no bags. Commissioner Ites indicated this is Commissioner’s McCormick’s last meeting and he personally wanted to thank her for all of her work. He added she was on the Golf Task Draft Minutes☒ Approved Minutes☐ Approved Date: Force which was a lengthy process taking two plus years to complete. Commissioner McCormick thanked Commissioner Ites and the commission and noted that working on the Golf Task Force was one of the highlights of her six years on the commission. She added she has learned so much from working with everyone on the commission and all of the projects she has worked on. Commissioner Dahlien presented Commissioner McCormick with a gift from the commission. He thanked her on behalf of the commission for her six years of dedicated service the Parks & Recreation Commission. VIII. Staff Comments Staff Liaison Vetter gave the following updates: The Activities Directory with the spring and summer registration has just been mailed out to all residents; registration begins at noon on Wednesday, Feb. 19. On Sunday, Feb. 2 they had a Super Sunday Skate at Arden Park and approximately 75 people attended and it was a great event. This is the 70th year of hockey at Arden Park and they gave out Edina retro hats for those who participated. The rink attendance to date is one of their higher years ever. In 2019-2020 they have already had 27,000 people attend the rinks compared to last season that was just shy of 25,000 people. The three top parks for attendance are Weber, Pamela and Arden; it’s been a very good skating season. Approximately $70,000 has been donated for the Ikola Cup statue. On Saturday, March 7 at 10 a.m. there will be a small dedication ceremony. Attendance has been very high at the golf dome and in response to the demand they’ve added an additional youth night that is being held on Sundays in February from 4-9 p.m. Youth under the age of 25 can participate for $20/hour which includes unlimited golf balls as well as Toptracer range technology. The golf dome received two awards at the Annual PGA Merchandise Show that are called Tracy Awards for Toptracer. The first was the challenge champ award for the largest participation in the global nine shot challenge. They had the highest participation in over 200 facilities. The second award was the Leader Board nomination. They are currently in the concept design phase with the front entrance project at Edinborough Park and they are looking at construction starting in May. The city is taking applications for all summer seasonal positions. You can apply online at Edinamn.gov or text “jobs” to “57838” and you will receive a link with information. At the City Council meeting on Jan. 22 the council adopted a resolution supporting the local option sales tax to the state legislature. The session started today and he will keep the commission apprised as he hears more. Tom Swenson, Assistant Director of Parks and Natural Resources has been named the Assistant Weed Inspector for the City of Edina. Staff Liaison Vetter introduced Tracy Petersen as the new Assistant Director of Recreation & Facilities. Assistant Director Petersen summarized her background for the commission. IX. Adjournment Motion made by Nelson to adjourn the Feb. 11, 2020 meeting at 8:05 p.m. Motion seconded by Strother. Motion carried. Date: March 10, 2020 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Courtney Fields Improvement Study Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No formal action requested. Receive presentation and provide feedback to staff. INTRODUCTION: Courtney Fields, located within Braemar Park, predominantly services youth athletics. While some multi-sport use occurs at this location, the primary users of the park facility is baseball. One of the key stakeholders at this location is the Edina Baseball Association (EBA). As a stakeholder EBA has partnered financially and in-kind with the City of Edina on past projects to improve amenities at this location for playability and spectator experience. While touring Courtney Fields and meeting with EBA, discussions took place on the need to study and plan for future capital improvements at the site, focusing on infrastructure planning and conflict avoidance amongst the four fields during play. Staff engaged professional services to assist in this review and will present the findings to the commission at the meeting. Relationship to Strategic Plan: Parks Goal 2 - Ensure excellence and equitable access to parks for all residents. Strategy 2.2 - Match development and redevelopment of park system and maintenance facilities to population growth and demographic changes. Tactic 2.2.2 - Refer to included facility assessments and inventories to identify key facilities such as restrooms, drinking fountains, signage, parking, and other comfort and convenience features in need of replacement, and develop a plan to replace deficient infrastructure not meeting Park System standards. Tactic 2.2.3 - Establish and utilize a Furniture, Fixture, and Equipment (FFE) standard and inventory for park and recreation amenities, (e.g. basketball hoops, outdoor lighting, outdoor benches, etc.) parts inventories, and enhanced maintenance efficiency. ATTACHMENTS: Description Staff Report: Courtney Fields Improvement Study Courtney Fields Study Presentation March 10, 2020 Parks & Recreation Commission Perry Vetter, Parks & Recreation Director Courtney Fields Improvement Study Information / Background: Courtney Fields, located within Braemar Park, predominantly services youth athletics. While some multi- sport use occurs at this location, the primary users of the park facility is baseball. One of the key stakeholders at this location is the Edina Baseball Association (EBA). As a stakeholder EBA has partnered financially and in-kind with the City of Edina on past projects to improve amenities at this location for playability and spectator experience. While touring Courtney Fields and meeting with EBA, discussions took place on the need to study and plan for future capital improvements at the site, focusing on infrastructure planning and conflict avoidance amongst the four fields during play. Staff engaged professional services to assist in this review and will present the findings to the commission at the meeting. The study focused on the following areas: Ballfield Conflict – Safety of foul balls leaving the field of play Lighting – Field 1 was recently improved but Fields 2-4 has aging infrastructure Site Amenities – Last season the batting cages were damaged by snow, spectator seating is limited Field Playability – Drainage and irrigation improvements are needed to support playability These initial study results were also shared with leadership from EBA and we have discussed refining the study to find an agreeable long-term plan. Staff requests feedback from the commission on this project in order to incorporate this plan into a future capital funding request. Action Requested: No formal action is requested. Staff will present the study findings and requests commission feedback in order to formalize a capital project request. K:\015178-000\Admin\Docs\015178 - Courtney Ball Fields Study Summary Report.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Courtney Ball Fields Study Summary Report To: Perry Vetter, City of Edina From: Jason Amberg, WSB Date: February 25, 2020 Re: WSB Project No. 015178 This report provides a summary of findings and recommendations along with estimated costs for the various recommended improvements at Courtney Fields based on our recent assessment. Following this summary report, you will find attached exhibits that illustrate site assessment issues and recommendations. Ballfield Conflict: The existing conditions at Courtney Fields present some areas with varying degrees of potential foul ball conflict with spectators, players, and other pedestrians within the park. To reduce the these conflicts, WSB is recommending that the existing aged overhead canopy netting be removed and replaced with one or more of the following options. • Option 1 – Vertical Netting: The higher netting will reduce the amount of foul balls from exiting the field of play. This option also has an added benefit of improving the appearance of the area by keeping net systems consistent. o 40’ tall vertical netting for each of the backstops o 20’ tall vertical netting along the foul lines of fields 1 & 3 • Option 2 – Replace Overhead Netting System: This option could be standalone (which would provide results similar to existing), or could be combined with option 1 to provide an added layer of spectator area. If overhead netting is selected, we recommend new support poles consistent with the appearance of the new metal light poles. Lighting: Lighting on field 1 has been recently updated to provide more uniform light levels and decreased power consumption. Fields 2, 3, and 4 include the original lighting system, which is outdated and requires an excessive number of poles in comparison with new systems. With new and updated technology, light poles throughout the baseball complex can be reduced while improving the light uniformity, power efficiency, and player safety during evenings. The Musco technical layouts can be found at the end of this report. Batting Cages: The existing batting cages are in poor condition after being damaged in past snowstorms. These 6 batting cages are recommended to be fully removed and replaced including surfacing, fencing, netting, and power for pitching machines. We also recommend considering an optional net pully system that could simplify the labor needed by city staff for net operations. Courtney Fields Study February 25, 2020 Page 2 K:\015178-000\Admin\Docs\015178 - Courtney Ball Fields Study Summary Report.docx Fields Irrigation and drainage issues on fields 2 and 3 have been an ongoing maintenance issue. The irrigation system does not achieve consistent coverage, which results in some areas of the fields becoming too saturated while other areas remain too dry. Some areas of Field 2 do not drain well due to uneven outfield areas. To improve field conditions, we recommend irrigation system improvements for both fields 2 and 3, and drain-tile for field 2. Combined, this should improve the playability of the fields and allow for more efficient water usage and maintenance operations. Spectator Comforts The addition of two shade structures behind the back stops at fields 1 and 3 are recommended to provide shade for spectators. The current amount of seating at field 1 is insufficient for the routine number of spectators. We recommend replacing bleachers with increased capacity for this field. Attached Exhibits: • Cost estimate • Illustrations: o Existing Conditions Assessment o Areas of Potential Ball Conflict o Proposed Netting Layout o Proposed Lighting Plan o Additional Improvement Recommendations • Musco lighting information Courtney Fields Study | Edina, Minnesota February 25, 2020 | WSB Project number: 015178-000 Existing Conditions Assessment PEDESTRIAN AREAS LEGEND 3 2 1 4 FRONTAGE RDEXISTING BATTING CAGES WERE DAMAGED BY WINTER STORM. POLES, FENCING AND SURFACING IN POOR CONDITION EXISTING AGING NETTING CANOPY SYSTEM REQUIRES EXCESSIVE MAINTENANCE DRAINAGE ISSUES OLD FIELD LIGHTING UPDATED FIELD LIGHTING OLD FIELD LIGHTING OLD FIELD LIGHTING EXISTING IRRIGATION IS CAUSING WATER POOLING & DRY AREAS ON FIELDS 2-3 INSUFFICIENT SEATING AREAS VERY HOT AND SUNNY Courtney Fields Study | Edina, Minnesota February 25, 2020 | WSB Project number: 015178-000 LEAST MOST DEGREE OF POTENTIAL CONFLICT LEGEND FUTURE PLAYGROUND Areas of Potential Ball Conflict EXISTING PEDESTRIAN AREAS FUTURE PEDESTRIAN AREASFRONTAGE RD Courtney Fields Study | Edina, Minnesota February 25, 2020 | WSB Project number: 015178-000 20’ HIGH VERTICAL NETTING 40’ HIGH VERTICAL NETTING OPTIONAL CANOPY NETTING LEGEND FUTURE PLAYGROUND Proposed Netting LayoutFRONTAGE RDFUTURE 20’ HIGH NETTING ON OUTFIELD CORNER 20’ HIGH VERTICAL NETTING ALONG FOUL LINES 40’ HIGH VERTICAL NETTING ALONG BACKSTOPS OVERHEAD NETTING (OPTIONAL) Courtney Fields Study | Edina, Minnesota February 25, 2020 | WSB Project number: 015178-000 LIGHT POLE LOCATIONS LEGEND FUTURE PLAYGROUND Proposed Lighting Plan *Refer to attached Musco drawings 3 2 1 4 FRONTAGE RD Courtney Fields Study | Edina, Minnesota February 25, 2020 | WSB Project number: 015178-000 3 2 1 4 Additional Improvement Recommendations REPLACE EXISTING 6 BATTING CAGES• REMOVALS• BITUMINOUS SURFACE• SYNTHETIC TURF• FENCING & NETS• ELECTRICAL HOOK-UPS*ADD-ON: NET PULLEY SYSTEM UPGRADE BLEACHER SEATING- (2) 21’ X 5 ROW BLEACHERS SHADE CANOPIES IRRIGATION SYSTEM IMPROVEMENTS IRRIGATION SYSTEM IMPROVEMENTSFRONTAGE RDIMPROVE DRAINAGE ISSUES BY INSTALLING DRAIN TILE ILLUMINATION SUMMARY Not to be reproduced in whole or part without the written consent of MuscoSports Lighting, LLC. ©1981, 2019 Musco Sports Lighting, LLC.ENGINEERED DESIGN By: Joe Seda • File #203154B • 16-Dec-19 A1 A2 C3 B1 B2 13cd=17 3cd=159 3cd=259 23cd=259 C1 C2 A3 B3 A4B4 69cd=755 80cd=15 50cd=40480cd=404 B5 B6 A5 A6 cd=-127cd=333 28cd=3152 45cd=315 3 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.01 0.01 0.00 0.00 0.00 0.00 0.00 0.01 0.02 0.03 0.03 0.02 0.02 0.020.030.040.05 0.040.01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SCALE IN FEET 1 : 200 0'200'400' EQUIPMENT LIST FOR AREAS SHOWN Pole Luminaires QTY LOCATION SIZE GRADEELEVATION MOUNTINGHEIGHT LUMINAIRETYPE QTY /POLE THISGRID OTHERGRIDS2A1-A2 70'-70' 15.5' 70' TLC-LED-1200 TLC-BT-575 TLC-LED-1500 1 1 2 1 1 2 0 0 0 2 A3-A4 70'-70' 15.5'70' TLC-LED-1200 TLC-BT-575TLC-LED-1500 2 12 2 12 0 00 2 A5-A6 60'-60'15.5' 60' TLC-LED-1200TLC-BT-575 TLC-LED-1500 22 1 22 1 00 0 2 B1-B2 70'-15.5'70'TLC-BT-575TLC-LED-1500 24 24 00 2 B3-B4 70'-70'15.5' 70' TLC-LED-900TLC-BT-575 TLC-LED-1500 12 2 12 2 00 0 2 B5-B6 70'-70' 15.5'70' TLC-LED-1200 TLC-BT-575TLC-LED-1500 1 23 1 23 0 00 2 C1-C2 70'-70' 15.5'70' TLC-LED-1200 TLC-BT-575TLC-LED-1500 1 24 1 24 0 00 1 C3 70'-15.5'70'TLC-BT-575TLC-LED-1500 33 33 00 15 TOTALS 82 82 0 Pole locaƟon(s)dimensions are relaƟve to 0,0 reference point(s) 203154A Edina, MN USA GRID SUMMARY Name: Spill West Spacing: 30.0' Height: 3.0' above grade ILLUMINATION SUMMARY HORIZONTAL FOOTCANDLES EnƟre Grid Scan Average:0.0065 Maximum:0.05 Minimum:0.00 No. of Points:53 LUMINAIRE INFORMATION Color / CRI: 5700K - 75 CRI Luminaire Output: 160,000 / 52,000 / 89,600 / 136,000 lumens No. of Luminaires: 82 Total Load: 89.45 kW Lumen Maintenance Luminaire Type L90 hrs L80 hrs L70 hrs TLC-LED-1500 >81,000 >81,000 >81,000 TLC-BT-575 >81,000 >81,000 >81,000 TLC-LED-900 >81,000 >81,000 >81,000 TLC-LED-1200 >81,000 >81,000 >81,000 Reported per TM-21-11. See luminaire datasheet for details. Guaranteed Performance:The ILLUMINATION described above is guaranteed per your Musco Warranty document. Field Measurements:Individual Įeld measurements may vary fromcomputer-calculated predicƟons and should be taken in accordance with IESNA RP-6-15. Electrical System Requirements:Refer to AmperageDraw Chart and/or the"Musco Control System Summary" for electrical sizing. InstallaƟon Requirements:Results assume ± 3% nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locaƟons. Date: March 10, 2020 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:2019 Parks & Recreation Commission Work Plan Update Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide updates to the 2019 Work Plan to finalize initiatives. INTRODUCTION: ATTACHMENTS: Description 2019 PARC Work Plan Recommendations 2019 Parks & Recreation Commission Annual Work Plan Report Initiative #1 Background: ● Chair/co-chair a cross-commission committee with the Human Rights and Relations Commission to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. (Review and Recommend) Recommendation: Commissioners received a recommendation memo from the HRRC that suggested naming either Wooddale Park or Garden Park after the Yancey Family. The commission reviewed the memo at the February 11, 2020 regular meeting and unanimously recommended that Garden Park be named after the BC and Ellen Yancey Family. Rationale for Recommendation: The Commission found that Wooddale Park: • Has a visible history after being named after the Wooddale School, which remnants were incorporated into the park design. • There are many memorials, donations and plaques throughout the park. • That Garden Park had greater naming ability because it is currently named after the subdivision. Initiative #2 Background: ● Serve on a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. (Review and Comment) Recommendation: Rationale for Recommendation: Initiative #3 Background: ● Chair/co-chair a cross-commission committee with the Transportation Committee to develop a draft plan on Edina Grand Rounds, including wayfinding. (Review and Recommend) Recommendation: A cross-commission work group was formed to develop a draft plan on an Edina Grand Rounds, including wayfinding. This work group included members of the Parks& Recreation Commission and the Transportation Commission. After discussions and study, members invited Andrew Scipioni, Transportation Planner for the City of Edina and staff liaison to the Transportation Commission to present the Pedestrian and Bicycle Master Plan. At the Oct. 7, 2019 Parks & Recreation Commission meeting, commissioners heard a presentation on the Pedestrian and Bicycle Master Plan. This plan, adopted in 2018 by City Council, was a culmination of a public process and review of policy, plans and goals that created a vision to guide future development of non-motorized transportation infrastructure in Edina, including sidewalks, bike facilities and shared-use paths. Based upon the presentation and feedback from the commissioners, it was agreed upon by the commission that the adopted Pedestrian and Bicycle Master Plan meets the needs of this work plan initiative. Rationale for Recommendation: Parks and Recreation Commissioners had the following feedback about the plan: ● Ensure that there is strong communication between the Engineering and Parks & Recreation staff to ensure that projects are well coordinated and take advantage of smaller connections to the neighborhood parks and local destinations ● That the full build out of the plan is dependent upon dedicated funding streams and the schedule for implementation is long. ● The plan is well designed in concept, but final details about implementation should be reviewed upon construction planning to ensure needs are being met. Initiative #4 Background: ● Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. (Study and Report) Recommendation: Rationale for Recommendation: Initiative #5 Background: ● Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. (Study and Report) Recommendation: Rationale for Recommendation: Initiative #6 Background: ● Review and comment on the Race and Equity policy statement developed by City staff. (Review and Comment) Recommendation: Commissioners have provided feedback on current association and user group polices. Those recommendations will be used to standardize and draw emphasis to race and equity expectations for each group. Upon creation of a City Council Race and Equity policy statement, staff will draft a department policy for commission review. Rationale for Recommendation: Initiative #7 Background: ● Serve on a cross-commission committee to complete requirements for Edina to receive the AARP City Designation. (Review and Comment) -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation Recommendation: The Community Health Commission recommended on behalf of the cross-commission work group that Edina does not seek membership in the AARP Age-Friendly Community Network at this time. This communication was sent from the CHC to the Edina City Council as part of the Dec. 17, 2019 regular meeting agenda. Rationale for Recommendation: Please see memo from Dec. 17, 2019 regular council meeting for further information. Date: March 10, 2020 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:2020 Parks & Recreation Commission Work Plan Update Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide updates to the attached 2020 workplan with progress to date. INTRODUCTION: ATTACHMENTS: Description PARC 2020 Work Plan Parks & Recreation 2020 Approved Commission Work Plan Template Initiative 1 Initiative Type Completion Date Council Charge New Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support NA Initiative 2 Initiative Type Completion Date Council Charge Continue Dec-20 3 (review and recommend) Lead Commissioners Budget Staff Support Staff Liaison NA Review and Comment Progress Report: City Council is scheduled to meet with the Flood Risk Reduction Task Force at the March 4, 2020 Work Session to discuss their progress. Staff will provide an updates to lead commissioners. Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan.McAwley (lead), Lelas, Nelson Review and Recommend Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Strother (lead), Osborne Progress Report: Initiative 3 Initiative Type Completion Date Council Charge New Dec-20 4 (review and decide) Lead Commissioners Budget Staff Support Staff Liaison NA Initiative 4 Initiative Type Completion Date Council Charge New May, 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Staff Liaison NA 25-35 Initiative 5 Initiative Type Completion Date Council Charge New September, 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $2,200,000 Review and Decide Review and Recommend Develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will appoint up to 2 members for feedback on final criteria before it goes to Council. Nelson (lead), Ites, McAwley, Strother, Lelas, Osborne Develop an approach to build community by proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Nelson (lead), Ites, Osborne Progress Report: Progress Report: Progress Report: Initial meeting held on Feb. 27, 2020. Review and Decide Asssit staff with the pursuit of funding opportunities for Braemar Park Master Plan Ites and Miller (leads), Willette, Good Initiative 6 Initiative Type Completion Date Council Charge New September, 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $13,700,000 Initiative 7 Initiative Type Completion Date Council Charge New Dec-20 1 (study and report) Lead Commissioners Budget Staff Support Staff Liaison, Other NA 20-25 Parking Lot Review and Decide Assist staff with the pursuit of funding opportunities for Fred Richards Park master plan.Dahlien and Willette (leads), Ites Progress Report: Study and Report Study and report on the strategic goal of 15% of Edina land dedicated to parks and green spaces. Good (lead), Dahlien, Miller Progress Report: Date: March 10, 2020 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Informational Items Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Included are informational items of note for the commission. ATTACHMENTS: Description Informational Items March 10, 2020 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Informational Items Information / Background: Spring and Summer Registration - The 2020 Spring/Summer activity registration began on Wed. Feb. 19 at noon for residents and opened for non-residents on Feb. 26. Over 2,400 registrations were received in the first two hours. Braemar Arena/Field 20,900 people visited Braemar Field and 63,500 entered the arena in the month of February. The busiest day was “Super Saturday” when 5,700 people came through the doors. This is typically one of the busiest days of the year. Staff is busy preparing for the Willard Ikola statue unveiling on Saturday March 7 at 10 a.m. This will be installed on March 3 and then covered until Saturday. The public is welcome to attend this event. The backyard rink will close for the season after the Melt the Ice event on Saturday, March 7. Spring Events The Edinborough Park indoor amphitheater kicks off the spring event season with free music, stories, puppets, dancing and nature at noon every Thursday from March 5 to May 14. Wendy’s Wiggle, Jiggle and Jam; The Jolly Pops and magicians are a few of the acts ready to entertain each week. Details and updates are available at EdinboroughPark.com. The season continues with the Princess Ball, an enchanting evening from 6:30 to 8 p.m. Friday, March 6, at the Braemar Golf Course Clubhouse. Dinner, dancing, a professional photo and royal fun are included. Children ages 3-8 and their special adult-date should dress in their best royal attire and register before event day. Small but mighty superheroes ages 3-8 can freshen up their skills at a training and partake in brunch and games at Superhero Saturday from 9-10:30 a.m. Saturday, March 7, at the Braemar Golf Course Courtyard. Superhero costumes and preregistration are encouraged. STAFF REPORT Page 2 Let imaginations run wild during a movie and playtime at Edinborough Park. “The Lion King” (2019) and “The Lego Movie 2: The Second Part” are a few of the movies scheduled in March and April. Visit EdinboroughPark.com for admission prices and answers to frequently asked questions. Outdoor Ice Rinks – The outdoor ice rink season was extended by keeping six rinks open through Sunday March 1. Attendance was over 31,000 skaters for the season. Staff will provide a season recap presentation at the April meeting. Infrastructure Funding Representative Heather Edelson, City Council Member Ron Anderson, and City Manager Scott Neal testified on Feb. 20, 2020 at the MN House of Representatives Property and Local Tax Committee about the Local Option Sales Tax proposal. Rep. Edelson’s bill, HF 3594, was introduced and laid over for possible inclusion. Tiffany Bushland and Perry Vetter also attended the hearing. Date: March 10, 2020 Agenda Item #: VIII.B. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:City Council Updates Feb. 19 and March 4, 2020 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. Informational only. INTRODUCTION: Updates from prior City Council meetings related to Parks & Recreation actions. ATTACHMENTS: Description City Council Updates Feb. 19 and March 4, 2020 City Council Updates By Scott Neal Feb. 19, 2020 Approved the request for purchase for four air conditioning units and one building automation system for Braemar Golf Course Club House. Approved the 2020 Board & Commission Appointments. March 4, 2020 Approved the Resolution for the Proposed Parks & Recreation Fees for the 2020 General Park Rentals. Accepted the Donation of the Willard Ikola Statue. Approved the request for purchase for a 2020 Ford F550 Truck with Dump Box. Date: March 10, 2020 Agenda Item #: IX.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: ATTACHMENTS: Description Upcoming 2020 Meetings and Events March 10, 2020 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2020 Meetings and Events Date Meeting Time Location Tues. April 14 Regular Meeting 7:00 pm Council Chambers Thurs. April 30 Commission Member Annual Reception 6:00 pm Braemar Golf Course Tues. May 12 Regular Meeting 7:00 pm Council Chambers Thurs. May 21 Chair and Liaison Annual Morning Meeting 7:00 am Braemar Golf Course Tues. June 9 Regular Meeting 7:00 pm Council Chambers Tues. June 16 Commission Work Session w/ City Council 5:30 pm Community Room Tues. July 14 Regular Meeting 7:00 pm Council Chambers Mon. Aug. 10 Regular Meeting (Monday) 7:00 pm Council Chambers Tues. Sept. 8 Regular Meeting 7:00 pm Council Chambers Tues. Oct. 6 2020 Work Plan Review w/ Council (Chair only) 5:30 pm Community Room Tues. Oct. 13 Regular Meeting 7:00 pm Council Chambers Tues. Nov. 10 Regular Meeting 7:00 pm Council Chambers Tues. Dec. 8 Regular Meeting 7:00 pm Council Chambers Date Event Time Location Sun. Sept. 27 Open Streets on 50th 1-5 p.m. 50th and France