HomeMy WebLinkAbout2020-08-10 Parks & Rec Comm PacketAgenda
Parks and Recreation Commission
City Of Edina, Minnesota
VIRTUAL MEETING
Members of the public can observe the meeting by watching the live stream on YouTube at
youtube.com/edinatv or listen by calling 1-415-655-0001 with access code 133 758 3542
Monday, August 10, 2020
7:00 PM
I.Call To Order
II.Roll Call: Doscotch, Good, Miller, Nelson, Strother, Willette, Lelas,
Osborne, McAwley, Dahlien, Ites
III.Approval Of Meeting Agenda: Doscotch, Good, Miller, Nelson,
Strother, Willette, McAwley, Dahlien, Ites
IV.Approval Of Meeting Minutes: Doscotch, Good, Miller, Nelson,
Strother, Willette, McAwley, Dahlien, Ites
A.Minutes: Parks & Recreation Commission July 14, 2020
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.2019 Work Plan Report
B.2020 Work Plan Discussion
C.2019-2020 Outdoor Rink Summary
D.2021 Parks & Recreation Commission Work Plan
VII.Chair And Member Comments
VIII.Sta4 Comments
A.City Council Updates July 21 and Aug. 5, 2020
B.Informational Items
IX.Calendar Of Events
A.Upcoming 2020 Meetings and Events
X.Adjournment: Doscotch, Good, Miller, Nelson, Strother, Willette,
McAwley, Dahlien, Ites
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli:cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: August 10, 2020 Agenda Item #: IV.A.
To:Parks and Recreation Commission Item Type:
Minutes
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Minutes: Parks & Recreation Commission July 14,
2020
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the minutes from the July 14, 2020 Parks & Recreation Commission meeting.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes: Parks & Recreation Commission July 14, 2020
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Approved Minutes☐
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Minutes
City Of Edina, Minnesota
Edina Parks & Recreation Commission
VIRTUAL MEETING
Tues., July 14, 2020
7 p.m.
I. Call to Order
Chair Ites called the meeting to order at 7:03 p.m.
II. Roll Call
Answering roll call were Commissioners Doscotch, Miller, McAwley, Ites, Nelson, Good,
Dahlien, Strother and Student Commissioner Osborne
Absent: Student Commissioner Lelas
Commissioner Willette arrived at 7:52 p.m.
Staff present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom
Swenson, Assistant Director Recreation & Facilities Tracy Petersen and Administrative
Coordinator Janet Canton
Staff Liaison Vetter welcomed the commission to the virtual Parks & Recreation Commission
meeting and explained how the meeting is being livestreamed.
III. Approval of Meeting Agenda
Motion made by Good to approve the meeting agenda. Motion seconded by
McAwley. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Motion made by Nelson to approve the March 10, 2020 minutes. Motion seconded
by Strother. Roll call vote. Motion carried.
V. Reports/Recommendations
A. Recap of June 16, 2020 Joint City Council and Parks & Recreation
Commission virtual meeting
Staff Liaison Vetter gave a recap of the June 16 virtual joint work session with the City
Council. He gave a brief summary of the following four things that were covered in the
work session:
Enterprise Operations
Recreation Programming
Parks & Natural Resource Amenities
Fiscal Position
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Commissioner Miller asked what has changed since that meeting. Staff Liaison Vetter
replied they have expanded Braemar Ice Arena. They have started limiting people to use
the track and fitness area as well as the Edina Swim Club is now using the pool at
Edinborough Park and Braemar Golf Course is doing extremely well and are above what
their projections were.
Commissioner Miller asked what changes have been done at Centennial Lakes in the last
three to four weeks. Staff Liaison Vetter informed the commission they were successful in
securing some of the Hennepin County grants that is through the Three River Parks
District. One of the grants was used to expand the paddleboat rentals at Centennial
Lakes. Since the discussion took place the putting course has also opened and is being
used.
Commissioner Doscotch asked with the increase and usage of the enterprise operations
have there been any data on contact tracing where thy have seen Covid cases up relative
to that increase of a likely exposure. Staff Liaison Vetter indicated that part of the
enterprise use by an association or group is a requirement to have a Covid management
plan as defined by the MN Department of Health and part of that plan is tracking
participants for tracing. However, the city is not being informed if a positive case has
occurred if it is outside of an official city program.
B. 2020 Work Plan Discussion
Staff Liaison Vetter reminded the commission that at their March meeting there was an
adjustment made on commissioner assignments. He asked the commissioners to make
sure their names are with the right initiatives. Also discussed was that the commission
wanted to have a discussion around strategizing and prioritizing. Staff Liaison Vetter
reminded the commission if there is any assistance staff can play for the work groups
going forward, even if it is just to set up a Webex meeting, staff is very open to that.
Updates were given on the following initiatives:
Initiative 7 – Study and report on the strategic goal of 15% of Edina land dedicated
to parks and green spaces.
Commissioner Good informed the commission he connected with Commissioner
Dahlien, Staff Liaison Vetter and Assistant Director of Parks & Natural Resources Tom
Swenson on what this initiative might look like specifically and focus first on the land use
towards park and green space. Approximately 12% of the land use is in the park system
and just under 3 ½% is what they would call natural resource areas. He noted this was
their starting point when they had their discussion around how do they go beyond that.
That’s the threshold they met and they can continue to examine and continue to
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challenge whether natural resource areas, which are flood plains, drainage areas, right-of-
way, etc., is really a decent way to measure that we are at 15%.
Commissioner Good noted he was moving more in a direction saying we’ve hit the 15%
threshold based as it measured today; however, they could change the measure or
change the way they measure it or just move from that and say what other measure
should they be adding that really drives some operation efficiency or effectiveness and
direction on their strategical and there needs to be more discussion in this area.
Initiative #4 – Develop criteria that incorporates sustainability and equity for
prioritizing capital improvements for park infrastructure needs, including playground
equipment, warming houses and core amenities for expansion and replacement. Parks
and Recreation Commission will create the criteria and both Energy & Environment
commission and Human Rights & Relations commission will appoint up to 2 members
for feedback on final criteria before it goes to council.
Commissioner Nelson indicated she has Initiative 4 and as previously mentioned it was talked
about in the virtual joint work session with City Council on how important this prioritization
is. The completion date is May 2020 and she asked if there is a new timeline. Staff Liaison
Vetter replied in looking at the minutes in March there is a good summary of the items that
were talked about in February. If the work group could get back together and reconstitute the
list to say where does this fall and working a little bit of a matrix there. He stated from a staff
perspective he would like to have it in the next two months to share with the City Council as
they start looking at the CIP in general. Commissioner Nelson indicated she will set up a
virtual follow-up meeting for the work group to discuss and will change the deadline to
September 2020.
Initiative #5 – Assist staff with the pursuit of funding opportunities for Braemar Park
Master Plan.
Initiative #6 – Assist staff with the pursuit of funding opportunities for Fred Richards
Park master plan.
Staff Liaison Vetter gave update on Initiatives 5 and 6. He noted that earlier in the year City
Council had adopted a resolution of support to pursue to the local option sales tax at the state
legislature. They did have a nice hearing with the House Tax Committee; however, due to the
pandemic the hearing that was scheduled with the Senate Tax Committee was canceled and the
legislative session was trimmed way down. Therefore, the state legislature did not continue any
of the local option sales tax hearings.
VI. Chair and Member Comments
Commissioner Miller informed the commission that the wildflower area at Braemar Golf
Course has had a turning point and is looking very good.
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Commissioner Miller informed the commission he stopped by Arden Park on Sunday
and was happy to see what it now looks like. There were people all over the park
utilizing it. Commissioner McAwley added that she has also been getting really good
feedback that they love it. Commissioner Strother indicated her family has been using
the park quite a bit and have really enjoyed it. She asked if there are going to be any
benches added to the park. Assistant Director of Parks & Natural Resources Swenson
indicated his staff is currently installing benches around the park and they are looking at
adding a couple around the playground area that were not on the original plan. He
noted the park is amazing and is getting tons of use.
Commissioner Good asked staff if they have received any feedback from users on the
Mooty Pickleball courts regarding the new policy. Staff Liaison Vetter replied he has not
heard one way or another but will find out. He added Recreation Supervisor Bushland
will be at the August meeting and that update will be provided then.
Chair Ites informed the commission his wife and he play golf six times a week at
Braemar Golf Course and wanted to point out that the staff working at the course this
year are doing an outstanding job and the golf course is in great shape.
VII. Staff Comments
There still are remaining work items around the landscape elements at Arden Park as
well as there are a few punch items that are still on the park and some of the
infrastructure.
The city was successful in getting some of the Save The Summer grant money through
Hennepin County. They will be doing a park and play and water safety days. In addition,
they will also be doing tennis kits and the expansion of the paddleboats at Centennial
Lakes.
Staff has worked on several reimagined summer programs. Most of the programs launch
this week and they will be occurring with the new guidance.
People can now start reserving shelters; however, they are still limited by guidance, so
they are not able to have larger groups.
Youth and adult activities have started.
Hennepin County should be starting the Senior Center/Library construction project in a
few weeks.
The Edinborough Park entrance project is currently underway, and they are in the
removal phase. They are finding infrastructure issues that were not visible prior to
starting, so they are working through that. He will keep the commission updated if any
changes are needed.
The city’s facility division will be working on a full energy audit of Edinborough Park.
They did sign a contract with a collaborative design group to help with the facility.
VIII. Calendar of Events
A. Upcoming 2020 Meeting and Events
Staff Liaison Vetter informed the commission that the August meeting will be a virtual
meeting and will be held on Monday, Aug. 10 at 7 p.m. due to the primary election that is
being held on Tuesday, Aug. 11.
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IX. Adjournment
Motion made by Good to adjourn the July 14, 2020 meeting at 8:08 p.m. Motion
seconded by Nelson. Roll call vote. Motion carried.
Date: August 10, 2020 Agenda Item #: VI.A.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:2019 Work Plan Report Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Provide information to finalize 2019 Commission Work Plan.
INTRODUCTION:
Incorporate any final updates to the 2019 Parks and Recreation Commission 2019 Work Plan for City Council
consideration.
ATTACHMENTS:
Description
2019 Work Plan Initiatives Report
Date:
To: Mayor and City Council
From: Parks & Recreation Commission
Subject: 2019 Work Plan Initiatives Report
Initiative #1 - Completed
Background:
• Chair/co-chair a cross-commission committee with the Human Rights and Relations
Commission to review the naming of a public facility in the Grandview area after the BC and
Ellen Yancey. (Review and Recommend)
Recommendation:
A cross-commission work group was formed to review the naming of a public facility in the Grandview
area after the Yancey family. This work group included members of the Parks & Recreation Commission
and the Human Rights and Relations Commission. Members met as part of the cross-commission.
Members of the HRRC have developed two options for renaming and will forward those options to the
PARC for review and deliberation. PARC will then as part of a regular agenda item discuss the options
and any background provided by HRRC in order to make a recommendation to the City Council.
Rationale for Recommendation:
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #2 - Continued
Background:
• Serve on a cross-commission committee (see partners) in partnership with communities of
color to identify barriers for participation in programming. (Review and Comment)
Recommendation:
A cross-commission work group was formed with the Parks & Recreation Commission and the Human
Rights and Relations Commission. This cross-commission group met to discuss the initiative and have
identified opportunities for identification of barriers. The HRRC is currently working on a framework
for gather feedback on barriers, such as what to ask, how to ask, where to ask, etc. to further this goal.
The Park & Recreation Commissioners will take that feedback and in 2020, will continue to discuss
implementation.
Rationale for Comments:
Initiative continued to the 2020 Work Plan.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #3 - Completed
Background:
• Chair/co-chair a cross-commission committee with the Transportation Committee to develop a
draft plan on Edina Grand Rounds, including wayfinding. (Review and Recommend)
Recommendation:
A cross-commission work group was formed to develop a draft plan on an Edina Grand Rounds,
including wayfinding. This work group included members of the Parks & Recreation Commission and the
Transportation Commission. After discussions and study, members invited Andrew Scipioni,
Transportation Planner for the City of Edina and staff liaison to the Transportation Commission to
present the Pedestrian and Bicycle Master Plan. At the Oct. 7, 2019 Parks & Recreation Commission
meeting, commissioners heard a presentation on the Pedestrian and Bicycle Master Plan. This plan,
adopted in 2018 by City Council, was a culmination of a public process and review of policy, plans and
goals that created a vision to guide future development of non-motorized transportation infrastructure
in Edina, including sidewalks, bike facilities and shared-use paths.
Based upon the presentation and feedback from the commissioners, it was agreed upon by the
commission that the adopted Pedestrian and Bicycle Master Plan meets the needs of this work plan
initiative.
Rationale for Recommendation:
Parks and Recreation Commissioners had the following feedback about the Pedestrian and Bicycle
Master Plan:
• Ensure that there is strong communication between the Engineering and Parks & Recreation
staff to ensure that projects are well coordinated and take advantage of smaller connections to
the neighborhood parks and local destinations are incorporated.
• That the full build out of the plan is dependent upon dedicated funding streams and the schedule
for implementation is long.
• Revisit the installation of wayfinding signage on sections that are already built.
• The Parks & Recreation Commission remains interested in remaining an advisory resource to
Transportation Staff and the Transportation committee if requested.
• The plan is well designed in concept, but final details about implementation should be reviewed
upon construction planning to ensure needs are being met.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #4
Background:
• Complete a study and report for fields, courts and rinks capacity and utilization from the data
provided by staff. (Study and Report)
Report:
Rationale for Report:
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #5
Background:
• Investigate possible alternative funding options to support future growth and development of
Edina’s parks, programs and green spaces. (Study and Report)
Report:
Rationale for Report:
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #6 - Completed
Background:
• Review and comment on the Race and Equity policy statement developed by City staff. (Review
and Comment)
Recommendation:
City Staff did not develop a Race and Equity policy statement. As an alternate, commissioners have
provided feedback on incorporating racial equity policy statements into existing policies that are in place
for associations and facilities use. That feedback will be incorporated into revised policies that will be
presented for review.
Rationale for Comments:
Commissioners provided feedback to incorporate statements on the facility usage, rental priority and
association related policies to elevate and standardize the requirements and recommendations across all
policies. Standardization will eliminate any ambiguity in the implementation of race and equity goals.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #7 - Completed
Background:
• Serve on a cross-commission committee to complete requirements for Edina to receive the
AARP City Designation. (Review and Comment)
-Complete Walk Audit Tool Kit provided by AARP
-October Senior Expo & Designation
Recommendation:
The Community Health Commission recommended on behalf of the cross-commission work group that
Edina does not seek membership in the AARP Age-Friendly Community Network at this time. This
communication was sent from the CHC to the Edina City Council as part of the Dec. 17, 2019 regular
meeting agenda.
Rationale for Comments:
Please see memo from Dec. 17, 2019 regular council meeting for further information.
Date: August 10, 2020 Agenda Item #: VI.B.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:2020 Work Plan Discussion Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Provide updates to the attached 2020 work plan with progress to date.
ATTACHMENTS:
Description
2020 PARC Work Plan
Parks & Recreation
2020 Approved Commission Work Plan Template
Initiative 1 Initiative Type Completion Date Council Charge
New Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
Initiative 2 Initiative Type Completion Date Council Charge
Continue Dec-20 3 (review and recommend)
Lead Commissioners Budget Staff Support
Staff Liaison
NA
Review and Comment
Progress Report: The Climate Action Plan is still in progress and will be provided upon draft. The Flood Reduction Strategy was reviewed in concept by the City Council.
The Morningside Flood Infrastructure Project will be discussed with the City Council at the September 1, 2020 Work Session. Initiative commissioners are encouraged to
review the presentation materials (staff will forward) for that discussion. The City's Water Resource Engineer will present to the commission an update in October.
Review and comment on the Flood Risk Reduction Strategy and Climate
Action Plan.McAwley (lead), Lelas,
Nelson, Doscotch
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in partnership with
communities of color to identify barriers for participation in programming by
creating a plan to reach communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of
no more than 2-3 members from each commission and one member from each
commission will serve as co-chair.
Strother (lead),
Osborne
Progress Report: PARC Members are awaiting work from the HRRC on this initiative.
Initiative 3 Initiative Type Completion Date Council Charge
New Dec-20 4 (review and decide)
Lead Commissioners Budget Staff Support
Staff Liaison
NA
Initiative 4 Initiative Type Completion Date Council Charge
New May, 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Staff Liaison
NA 25-35
Initiative 5 Initiative Type Completion Date Council Charge
New September, 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
2017 Est. $2,200,000
Review and Decide
Review and Recommend
Develop criteria that incorporates sustainability and equity for prioritizing capital
improvements for park infrastructure needs, including playground equipment,
warming houses and core amenities for expansion and replacement. Parks and
Recreation Commission will create the criteria and both Energy & Environment
commission and Human Rights & Relations commission will appoint up to 2
members for feedback on final criteria before it goes to Council.
Nelson (lead), Ites,
Doscotch, Strother,
Lelas, Osborne
Develop an approach to build community by proactively connecting with
neighborhood groups, community athletic groups and underserved
members of the community.
Nelson (lead), Ites,
Osborne, McAwley
Progress Report:
Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully
considered in 2020 before adjournment.
Progress Report: Initial meeting held on Feb. 27, 2020.
Review and Decide
Assist staff with the pursuit of funding opportunities for Braemar Park
Master Plan Ites and Miller (leads),
Willette, Good
Initiative 6 Initiative Type Completion Date Council Charge
New September, 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
2017 Est. $13,700,000
Initiative 7 Initiative Type Completion Date Council Charge
New Dec-20 1 (study and report)
Lead Commissioners Budget Staff Support
Staff Liaison, Other
NA 20-25
Parking Lot
Review and Decide
Assist staff with the pursuit of funding opportunities for Fred Richards
Park master plan.Dahlien and Willette
(leads), Ites
Progress Report: Initial analysis of acreage percentages indicates Edina meets the 15% strategic goal. Additional research is being undertaken to determine any system gaps
with this analysis.
Study and Report
Study and report on the strategic goal of 15% of Edina land dedicated to
parks and green spaces. Good (lead), Dahlien,
Miller
Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully
considered in 2020 before adjournment.
Date: August 10, 2020 Agenda Item #: VI.C.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Tiffany Bushland, Recreation Supervisor
Item Activity:
Subject:2019-2020 Outdoor Rink Summary Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No formal action is requested.
INTRODUCTION:
A summary of the 2019-2020 outdoor skating rink season will be presented.
ATTACHMENTS:
Description
2019-2020 Outdoor Rink Summary
August 10, 2020
Parks & Recreation Commission
Tiffany Bushland, Recreation Supervisor
2019-2020 Outdoor Rink Summary
Information / Background:
Edina Parks & Recreation maintains outdoor skating rinks at 12 parks throughout the City. At
each location there is a general skating rink, hockey rink and shelter building open to the public.
The ice is created and maintain by Park Maintenance, and the shelter buildings are staffed by 50
seasonal staff seven days a week during the staking season. During the 2019-2020 skating season
the rinks were open for 71 days and closed for four because of warm weather.
The attendance numbers for the 2018-2019 and 2019-2020 seasons are below. Attendance
numbers are taken by Outdoor Rink Attendants while the facility is open. The participants are
counted hourly throughout the operating hours. Arden Park hockey and skating rink opened
after being closed in 2018-2019 for construction.
The hockey rinks are also scheduled for use by the Edina Hockey Association (EHA).
Throughout the season, EHA had 719 practices scheduled on the outdoor ice. The Association
pays the participant fee for use of the rinks. Edina Parks & Recreation offers an adult hockey
league played on several rinks two days a week.
Park Location 2019-2020
Total Users
2018-2019
Total Users
% Difference
Weber Park 4505 2922 35%
Arden Park 3994 Closed
Countryside Park 3397 3166 7%
Pamela Park 3392 3509 -3%
Cornelia School Park 2763 2047 26%
STAFF REPORT Page 2
Action Requested:
No formal action is requested.
Creek Valley Park 2333 2450 -5%
Lewis Park 2242 2091 7%
Walnut Ridge Park 2217 1801 19%
Todd Park 1926 1973 -2%
Normandale Park 1879 1743 7%
Highlands Park 1763 1634 7%
Strachauer Park 981 1492 -52%
Total 31,394 24,828 21%
Date: August 10, 2020 Agenda Item #: VI.D.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:2021 Parks & Recreation Commission Work Plan Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Prepare 2021 Work Plan for detailed discussion and recommendation at the September meeting.
INTRODUCTION:
Annually the commission discusses and recommends a work plan for council consideration.
ATTACHMENTS:
Description
Staff Report: Parks & Recreation Commission Work Plan
August 10, 2020
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Parks & Recreation Commission Work Plan
Information / Background:
The Edina City Council continues the implementation of its 2020-2021 Budget Work Plan. This work plan
consists of four budget goals, including:
City Goal #1: Strong Foundation – Maintain Physical Assets & Infrastructure
City Goal #2: Reliable Service – Maintain Service-Levels that Best Meet the Needs of the Community
City Goal #3: Livable City – Plan for Connected & Sustained Development
City Goal #4: Better Together: Foster Inclusive and Engaged Community
STAFF REPORT Page 2
As the 2021 year approaches it is time to update the annual department and commission work plans. The
approximate schedule is:
January: Annual work plan begins
June – September: Proposed work plan created by Commissioners
October 6, 2020: Work plan proposals presented by each chair to Council at Work Session
November/December: Council review and approval of work plans for upcoming year.
As progress on the 2020 annual work plan continues a discussion and requested recommendation of the
2021 work plan is scheduled for the September 8, 2020 PARC meeting. In advance of that meeting,
commissioners are asked to review the annual work plan to gauge what items are likely to be completed or
will likely carry over. The work of the department and the commission has no doubt been impacted by the
COVID-19 pandemic this past year. As we approach 2021 there are still many unknowns from a health,
participation and fiscal standpoint.
As the commission thinks strategically about the upcoming discussion it will be important to ensure that
specific actions and outcomes are set for the commission and what the outcome will look like. While those
STAFF REPORT Page 3
outcomes will need to be defined at the next meeting, staff requests the members reflect on the work of the
commission over the past year and the upcoming priorities they feel are important.
In order to prepare staff requests the commission think about the following questions for the next work
plan. Please consider the following preparation questions:
1. What could we do? – What are the possibilities before us?
2. What should we do? – Which opportunities should we pursue?
3. What will we do? – What commitments will we make for our work plan?
As commissioners reflect on these questions staff will compile the feedback for detailed discussion at the
September meeting.
Date: August 10, 2020 Agenda Item #: VIII.A.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:City Council Updates July 21 and Aug. 5, 2020 Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No action requested. Informational only.
INTRODUCTION:
Updates from prior City Council meetings related to Parks & Recreation actions.
ATTACHMENTS:
Description
August 10, 2020: City Council Updates
City Council Updates
By Scott Neal
July 21, 2020
• Nothing to report.
Aug. 5, 2020
• Approved the request for purchase for the parking lot replacement at Bredesen Park.
• Approved the request for purchase for park recycling containers funded in whole by a
grant from Hennepin County.
Date: August 10, 2020 Agenda Item #: VIII.B.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Informational Items Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Description
August 10, 2020: Informational Items
August 10, 2020
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Informational Items
Information / Background:
Fall/Winter Online Activities Directory
Registration for fall and winter activities begins at noon on Wednesday, August 19 for Edina residents. Staff
has worked with our registration software provider, MaxGalaxy, in re-designing the online registration
interface which will allow for easier use and functionality in finding activities of interest and appropriate age
level. The fall/winter activities directory is not being published or mailed this fall and a variety of other
marketing opportunities will be done in order to raise awareness. Classes and activities have been modified
for health and safety and will continue to be evaluated.
Arden Park Project Update
The Arden Park project work continues while the park is open to the public. Remaining work relates to the
landscape establishment, natural resource plantings and remedy of punch list items for the contractors. The
landscaping contractor has used temporary fencing in several areas to limit traffic to better facilitate
vegetation establishment. The city’s projects of the playground equipment and park building construction
have been completed. City staff continues to work with the Minnehaha Creek Watershed District on the
remaining work and a revised schedule, including turf establishment, for the contracted work will be created
by MCWD and communicated upon receipt.
Edinborough Park Entrance Plaza Project Update
The entrance plaza project for Edinborough Park continues. Initial removals discovered more extensive
issues than originally anticipated. Those corrections have been made and now work begins on waterproofing
the underlayment for the project. Work is still anticipated to be completed by this fall.
Braemar Arena
Braemar Arena has successfully hosted hockey tournaments over three weekends in July. On average 1-3
people per team need some type of reminder about COVID policies related to required masks, no bags, and
only entering 10 minutes before game time). Most have been very respectful of our efforts to keep
everyone healthy and safe. We have also received good feedback from the tournament directors on our
staff positioned outside the building that keep cars moving, provide reminders of COVID policies and help
get people into the correct rink.
STAFF REPORT Page 2
Shelter Reservations
Outdoor shelter and park building reservations are being accepted online, with a limit of 25 people outdoor
and 10 people indoor as per state guidance. All reservations will require participants to follow the State of
MN safe outdoor recreation guidelines.
Edina Senior Center/Hennepin County Library
Hennepin County Library will be undertaking major building renovations at the Grandview location starting
this August 17. The work will require the building to be unoccupied during construction and therefore the
Edina Senior Center will remain closed through construction. That work is expected to last until November.
Hennepin County is the responsible party for the construction oversight on this work to replace heating and
cooling systems, roofing and other improvements.
Date: August 10, 2020 Agenda Item #: IX.A.
To:Parks and Recreation Commission Item Type:
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Upcoming 2020 Meetings and Events
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Informational only.
INTRODUCTION:
ATTACHMENTS:
Description
Upcoming 2020 Meetings and Events
August 10, 2020
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Upcoming 2020 Meetings and Events
Date Meeting Time Location
Tues. April 14 Regular Meeting 7:00 pm Canceled
Thurs. April 30 Commission Member Annual Reception 6:00 pm Canceled
Tues. May 12 Regular Meeting 7:00 pm Canceled
Thurs. May 21 Chair and Liaison Annual Morning Meeting 7:00 am Postponed
Tues. June 9 Regular Meeting 7:00 pm Canceled
Tues. June 16 Commission Work Session w/ City Council 5:30 pm Virtual Meeting
Tues. July 14 Regular Meeting 7:00 pm Virtual Meeting
Mon. Aug. 10 Regular Meeting (Monday) 7:00 pm Virtual Meeting
Tues. Sept. 8 Regular Meeting 7:00 pm TBD
Tues. Oct. 6 2020 Work Plan Review w/ Council (Chair only) 5:30 pm TBD
Tues. Oct. 13 Regular Meeting 7:00 pm TBD
Tues. Nov. 10 Regular Meeting 7:00 pm TBD
Tues. Dec. 8 Regular Meeting 7:00 pm TBD