HomeMy WebLinkAbout2020-09-08 Parks & Rec Comm PacketAgenda
Parks and Recreation Commission
City Of Edina, Minnesota
Virtual Meeting
Members of the public can observe the meeting by watching the live stream on YouTube at
youtube.com/edinatv or listen by calling 1-415-655-0001 with access code 133 827 7305
Tuesday, September 8, 2020
7:00 PM
I.Call To Order
II.Roll Call: Good, Miller, Nelson, Strother, Willette, Mork, Nahlovsky,
McAwley, Sorem, Dahlien, Ites, Doscotch
III.Approval Of Meeting Agenda: Good, Miller, Nelson, Strother, Willette,
McAwley, Dahlien, Ites, Doscotch
IV.Approval Of Meeting Minutes: Good, Miller, Nelson, Strother,
Willette, McAwley, Dahlien, Ites, Doscotch
A.Minutes: Parks & Recreation Commission Aug. 10, 2020
V.Special Recognitions And Presentations
A.Introduction of new student commission members
VI.Reports/Recommendations
A.Approve 2019 Work Plan Recommendations
B.2020 Work Plan Report
C.2021 Work Plan Recommendation
VII.Chair And Member Comments
VIII.Sta0 Comments
A.Informational Items
B.City Council Updates Aug. 18 and Sept. 1, 2020
IX.Calendar Of Events
A.Upcoming 2020 Meetings and Events
X.Adjournment: Good, Miller, Nelson, Strother, Willette, McAwley,
Dahlien, Ites, Doscotch
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli6cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: September 8, 2020 Agenda Item #: IV.A.
To:Parks and Recreation Commission Item Type:
Minutes
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Minutes: Parks & Recreation Commission Aug. 10,
2020
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the minutes from the Aug. 10, 2020 Parks & Recreation Commission meeting.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes: Parks & Recreation Commission Sept. 8, 2020
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Minutes
City Of Edina, Minnesota
Edina Parks & Recreation Commission
VIRTUAL MEETING
Tuesday, Aug. 10, 2020
7 p.m.
I. Call to Order
Chair Ites called the meeting to order at 7:19 p.m.
II. Roll Call
Answering roll call were Commissioners Doscotch, Good, Miller, Nelson, Strother, Willette,
Osborne, McAwley, Dahlien, Ites
Absent: Student Commissioner Lelas
Staff present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom
Swenson, Assistant Director Recreation & Facilities Tracy Petersen, and Administrative
Coordinator Janet Canton
III. Approval of Meeting Agenda
Motion made by Good to approve the meeting agenda. Motion seconded by
Strother. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Motion made by Strother to approve the July 14, 2020 minutes. Motion seconded by
Good. Roll call vote. Motion carried.
V. Reports/Recommendations
A. 2019 Work Plan Report
Staff Liaison Vetter informed the commission he has received some updates from
commissioners on some missing items from the 2019 Work Plan. He asked the
commissioners if they have something completed and have not yet submitted it to do so
right way so they can complete the text of the 2019 Wok Plan. The 2019 Work Plan will
be on the September agenda for the commission to vote on and then it will go to the
City Council.
B. 2020 Work Plan Discussion
Initiative #1 – Review and comment on the Flood Risk Reduction Strategy and Climate Action
Plan. Staff Liaison Vetter informed the commission for Initiative #1 the group does not
have any materials to review and comment on and therefore they are not in need of any
action at this time.
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Staff Liaison Vetter pointed out he did provide a few updates in the progress report in
the packet.
Chair Ites asked the commissioners who have been assigned to different initiatives about
having virtual meetings or could they engage in prudent distancing meetings in person.
Staff Liaison Vetter indicated he can draft an email to the initiative leads and help facilitate
meetings by giving them options for setting up a WebEx meeting, in person meeting or a
hybrid of the two types of meetings at a city site if that would help the work groups with
their initiatives.
Initiative #7 – Study and Report on the strategic goal of 15% of Edina land dedicated to parks
and green spaces. Commissioner Good indicated the group has another call later this
week; however, they have done a little further work on where the park acreage is today
and gave the commission a sense of what they have found so far. They are looking at the
different quadrants and the way they serve the different quadrants across Edina and the
types of service there might be if they are well spread out through the community
besides just acres alone. He noted when comparing the park and green space acreage the
west side of Edina is at about 81% compared to only 19% on the east side of Edina.
When looking at comparison north and south there are 27 parks on the north and 13
parks on the south. He commented they are trying to get a sense of where the parks and
the green spaces are and then they will dig a little deeper into what other types of
metrics they might be able to use and what else they might be able to consider so the
parks are well positioned to service the community besides something as simple as an
acreage count.
Commissioner Strother asked if they are still waiting on the Human Rights and Relations
Commission to come back with a recommendation on Initiative #2. Staff Liaison Vetter
replied staff’s recommendation is going to be to continue on with the initiative but take
the framework creation from the commissions and have staff generate that and then
bring it to both commissions for review and comment and then an implementation.
C. 2019-2020 Outdoor Rink Summary
Recreation Supervisor Bushland gave a report on the 2019-2020 outdoor rink utilization.
Commissioners asked questions and made comments.
D. 2021 Parks & Recreation Commission Work Plan
Staff Liaison Vetter informed the commission he would like for them to start generating ideas
for the 2021 work plan. He would like to finalize a recommendation of where the commissions
priorities will be for 2021 at their September meeting. He noted Chair Ites will be presenting
the 2021 Work Plan to the City Council on Oct. 6. He reminded the commission that last
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year the commission asked themselves three questions: What could we do, what should we
do, and what will we do? He indicated they are at a little bit of a disadvantage right now not
knowing where the CIP will be and what that means for 2021 and beyond.
Staff Liaison Vetter indicated he thinks Initiative #3 from the 2020 Work Plan (Develop an
approach to build community by proactively connecting with neighborhood groups, community athletic
groups and underserved members of the community) could be further developed and implemented
in 2021. They need to look at that process because the initiative really has some benefit for
them whether they are still in some type of isolation or social distance standpoint how do they
connect with their various stakeholders. He noted maybe they can build a foundation whether
its materials, presentations or whatever it might be that members can take into the community
and invite people in; the connection piece is huge.
Commissioner Good informed the commission there are four broad areas they may want to
consider. First would be to carry over from the 2020 Work Plan. Second would be driven by
funding; they need funding for their master plans and as Staff Liaison Vetter indicated if they
can prioritize and begin to carve off phases because he thinks they need to push for what they
can do if they get some funding for master plans. Third would be looking back at their strategic
plan to see if there are any objectives or parts that may need to be refreshed. Lastly, they have
final approval of the Comprehensive Plan so there should be some items there that could
make a work plan list for next year.
Staff Liaison Vetter commented that staff can formulate some of these by looking at the 2020
Work Plan as well as other items discussed this evening and bring back a draft ideas for the
commission to discuss at the September meeting.
VI. Chair and Member Comments
Commissioner Dahlien indicated his wife and he recently walked around Lake
Cornelia and went along the path that was part of the project that was discussed
last year. He noted along the path he saw three oak trees that had been planted
that were over three feet high and it was his understanding plantings were only
supposed to be three feet high. Assistant Director Swenson gave an update on the
path and noted that any trees that were in place that were natural were left in
place; however, the plant materials that were put in the ground are designed to be
three feet or less. Commissioner Dahlien indicated there are three new oaks that
were planted between the path and the lake and he is guessing those trees will be
50 feet tall. Assistant Director Swenson replied he will check into it.
Commissioner McAwley asked if there was any information on the bridge that was built
at the wetlands in Highlands Park. Assistant Director Swenson indicated residents used
wood material from the area and filled the wetland, which is not allowed. He noted the
ICWC work force spent a couple of weeks removing it and they are close to being
done. Staff Liaison Vetter noted the city engineer did communicate with some of the
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residents in the area and noted they were able to identify the person that built it and
that person is helping to rectify the situation.
Chair Ites informed the commission that on July 16 he walked with the mayor and
approximately a dozen other people around Fred Richards Park and they received some
very good and favorable comments about the new playground. There was a
representative there from Hillcrest trying to be as positive as she could but realistic in
discussing the lack of development that may happen in that area.
Chair Ites asked if there was any damage other than the losing a tree on the golf course
to any of the other parks from last night’s storm. Staff Liaison Vetter replied there was a
lot of standing water on the golf course and many of their parks. He noted they have
localized flooding in the Bredesen Park trails and some of Lewis Park. They are cart path
only today on the Academy Course and no carts at the championship course. There was
also a lot of water penetration into some of the facilities at the Art Center and
Edinborough Park.
Chair Ites informed the commission he has been at the golf course most every day this
summer and the fact they are just heading into August there have been 46,000 rounds
are already played there. He counted 58 people on the driving range today and that was
after a 5” rain so they certainly have one enterprise facility that is doing a great job and
the staff and management are doing a great job.
Commissioner Miller asked if there is a set plan for reopening Braemar Field Dome.
Staff Liaison Vetter noted they are currently working on plans for both the sports dome
and golf dome to launch those this fall; however, they do not have any exact set dates
yet.
VII. Staff Comments
On-line registration for fall/winter activities for Edina residents will start on Wednesday,
Aug. 19 at noon. There was not an activities directory published for fall/winter;
however, Assistant Director Peterson and her staff did a great job of getting the word
out and having everything online. This has also allowed them to plan for the unknowns
and adjust programming right up to the last moment as well as add programs to the site.
There is still work remaining on the last phase of landscaping at Arden Park. They are
waiting for information from the Watershed District on their schedule of plantings.
Once they receive that information, they will communicate that to the residents.
The Edinborough Park Entrance project is ongoing, and they are in the phase of trying
to waterproof the plaza and the sublayers before they can put the plaza back together.
Braemar Arena has hosted several tournaments this summer so they have been working
through what crowd management could look like if they end up with a busier winter
season. The staff has been doing a good job of trying to think creatively and working
with the various tournaments on how to safely get people in and out of the building.
Outdoor shelter reservations are now being done online. We are following the State of
Minnesota guidance so there is a social limit of 25 people outdoors and 10 people
indoors.
The Hennepin County library project will begin on Aug. 17; that will continue the
closure of the city’s portion of the Senior Center facility into November.
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The Braemar Golf Junior Club Championship will be held on Aug. 22 and participants
can still register for it.
Last month the commission had a question on the pickleball policy to which they have
not heard feedback on it. Staff will do some proactive outreach this fall once the season
closes to see if there are any changes or adjustments that need to be done before next
year.
The commission was informed there have been many calls of graffiti being in the parks
this year. If residents see any graffiti, please call the police department on the non-
emergency phone number to report it. The police are trying to manage and keep
statistics on how much is occurring. It was noted this is not uncommon and lot of
Edina’s peer cities are seeing more cases of this as well.
VIII. Calendar of Events
A. Upcoming 2020 Meeting and Events
Staff Liaison Vetter informed the commission they do not yet know the status or style of
meetings going forward; they are taking direction from the Administration Department and
will know that on a month to month basis.
IX. Adjournment
Motion made by Nelson to adjourn the Aug. 10, 2020 meeting at 8:30 p.m. Motion
seconded by Strother. Roll call vote. Motion carried.
Date: September 8, 2020 Agenda Item #: V.A.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks and Recration Director
Item Activity:
Subject:Introduction of new student commission members Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Informational only.
INTRODUCTION:
The City Council has appointed three student commission members for the 2020/2021 school year to the Parks
and Recreation Commission. New members are Nick Mork, Will Nahlovsky and Jack Sorem. Student
member terms run through August of 2021.
Date: September 8, 2020 Agenda Item #: VI.A.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Approve 2019 Work Plan Recommendations Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve 2019 work plan and forward recommendations to the City Council.
INTRODUCTION:
Approve the work plan summary from 2019 and recommend any items to be forwarded to the City Council for
consideration.
ATTACHMENTS:
Description
2019 PARC Work Plan submittal
Date:
To: Mayor and City Council
From: Parks & Recreation Commission
Subject: 2019 Work Plan Initiatives Report
Initiative #1 - Completed
Background:
• Chair/co-chair a cross-commission committee with the Human Rights and Relations
Commission to review the naming of a public facility in the Grandview area after the BC and
Ellen Yancey. (Review and Recommend)
Recommendation:
Commissioners received a recommendation memo from the HRRC that suggested naming either
Wooddale Park or Garden Park after the Yancey Family. The commission reviewed the memo at the
February 11, 2020 regular meeting and unanimously recommended that Garden Park be named after the
BC and Ellen Yancey Family.
Rationale for Recommendation:
The Commission found that Wooddale Park:
• Has a visible history after being named after the Wooddale School, which remnants were
incorporated into the park design.
• There are many memorials, donations and plaques throughout the park.
• That Garden Park had greater naming ability because it is currently named after the
subdivision.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #2 – Continued to 2020
Background:
• Serve on a cross-commission committee (see partners) in partnership with communities of
color to identify barriers for participation in programming. (Review and Comment)
Recommendation:
A cross-commission work group was formed with the Parks & Recreation Commission and the Human
Rights and Relations Commission. This cross-commission group met to discuss the initiative and have
identified opportunities for identification of barriers. The HRRC is currently working on a framework
for gather feedback on barriers, such as what to ask, how to ask, where to ask, etc. to further this goal.
The Park & Recreation Commissioners will take that feedback and in 2020, will continue to discuss
implementation.
Rationale for Comments:
Initiative continued to the 2020 Work Plan.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #3 - Completed
Background:
• Chair/co-chair a cross-commission committee with the Transportation Committee to develop a
draft plan on Edina Grand Rounds, including wayfinding. (Review and Recommend)
Recommendation:
A cross-commission work group was formed to develop a draft plan on an Edina Grand Rounds,
including wayfinding. This work group included members of the Parks & Recreation Commission and the
Transportation Commission. After discussions and study, members invited Andrew Scipioni,
Transportation Planner for the City of Edina and staff liaison to the Transportation Commission to
present the Pedestrian and Bicycle Master Plan. At the Oct. 7, 2019 Parks & Recreation Commission
meeting, commissioners heard a presentation on the Pedestrian and Bicycle Master Plan. This plan,
adopted in 2018 by City Council, was a culmination of a public process and review of policy, plans and
goals that created a vision to guide future development of non-motorized transportation infrastructure
in Edina, including sidewalks, bike facilities and shared-use paths.
Based upon the presentation and feedback from the commissioners, it was agreed upon by the
commission that the adopted Pedestrian and Bicycle Master Plan meets the needs of this work plan
initiative.
Rationale for Recommendation:
Parks and Recreation Commissioners had the following feedback about the Pedestrian and Bicycle
Master Plan:
• Ensure that there is strong communication between the Engineering and Parks & Recreation
staff to ensure that projects are well coordinated and take advantage of smaller connections to
the neighborhood parks and local destinations are incorporated.
• That the full build out of the plan is dependent upon dedicated funding streams and the schedule
for implementation is long.
• Revisit the installation of wayfinding signage on sections that are already built.
• The Parks & Recreation Commission remains interested in remaining an advisory resource to
Transportation Staff and the Transportation committee if requested.
• The plan is well designed in concept, but final details about implementation should be reviewed
upon construction planning to ensure needs are being met.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #4 - Completed
Background:
• Complete a study and report for fields, courts and rinks capacity and utilization from the data
provided by staff. (Study and Report)
Report:
Recap of recommendations and opportunities:
1. Review current working agreement between the City and Edina Public Schools. Is it formal or
informal? How well does it work for both sides? For our community?
2. Discuss opportunities to proactively partner across city and school. (Recommendation that
EPRD and EHS/Community Ed connect to discuss.)
3. Proactively optimize open space. How visible is usage and availability to our community? Should
we develop an online tool that allows space to be more visible (and reservable)?
4. Conduct an effort to identify unused or underutilized space not yet on our list.
5. Intentionally focus on engaging lesser recognized sports / activities.
6. Develop networks and/or partnerships with commercial entities that may increase opportunities
for space. (New Lifetime facility with indoor field space for soccer, as an example.) Coordinate
this across City/School approach, rather than leaving in the hands of individual community
sports associations.
Rationale for Report:
In general, our assets are indeed very well utilized, at least from a “scheduled” perspective. While it
would be nice to more closely link (or assess) the connection between what is scheduled and what is
actually used, that would not be an easy task to accomplish. One area that may cause some confusion,
where we could take action, is in the cross coordination of city and school assets and processes. We do
not know enough at our level of review to assess this is NOT going well, but it seems to be an aspect
where confusion could occur in the eyes of our community users, and where we could promote more
opportunities for cross organization effectiveness (between city and school system).
Quick overview of assets reviewed from a 2019 utilization perspective:
• Fields (rectangular) – 42 listed (Summer of ’18 list)
o Spring / Summer – 100% scheduled
o Fall – 88% (37) are 100% scheduled, 10% (4) are at 85% and 1 field is 57%
o 2 fields at OLG are coordinated by the Edina Soccer Club
• Fall football on baseball / softball fields have light to moderate activity
o 2 Courtney fields at 14% scheduled
o 3 Van Valkenburg fields at 43% scheduled
o Softball is a sport growing in activity
• Rinks
o Assumption: Braemar is well managed and has appropriate focus on maximizing use and
utilization. Winter 2018 report for Braemar utilization (3 indoor rinks and Backyard rink
during winter months) showed Total Utilization at 67%, with Prime Time at 79% and
Non-Prime Time at 56%.
2019 Parks & Recreation Commission Annual Work Plan Report
o 12 outdoor rinks –
Our skater count at each location indicates that ~45% of all skaters (during
winters of 2017 and 2018) use just 25% of our rinks (Pamela, Countryside and
Weber).
2017/18 season – 22,300 skaters (54% across Cornelia, Pamela, Countryside &
Weber)
2018/19 season – 24,700 skaters (at just 11 rinks with Arden closed). This was
up 11% from the prior year with a 39% share of skaters at Pamela, Countryside
& weber.
• Courts – 14 across EHS, the Middle Schools and Community Center / 5 at Elementary schools
o Fall: Easy access across Elementary, Valley View and ECC locations. Moderate availability
at EHS and Southview
o Winter: Fully booked across all locations
o Spring: Easy access to moderate availability across ALL assets
Some additional items for future consideration:
• How has our list of 42 rectangular fields changed? Should it be updated?
• Girls softball is growing. Fast pitch softball requests fields with fences for games.
• What activities are without space or are beginning to request space?
o Rugby, Ultimate, Cricket
o Sports Associations outside Edina looking to rent space
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #5 – Completed and transformed to 2020 plan
Background:
• Investigate possible alternative funding options to support future growth and development of
Edina’s parks, programs and green spaces. (Study and Report)
Report:
Subgroup of commissioners reviewed the potential to engage a sponsorship consultant to value the
city’s assets for future marketing. The scope of this work was determined to be needed at a different
scale and in relation to other alternate funding modes.
Rationale for Report:
Recommendation was to explore a variety of alternate funding methods for the park system and not just
one facet. Update initiative for 2020 to pursue alternate funding methods.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #6 - Completed
Background:
• Review and comment on the Race and Equity policy statement developed by City staff. (Review
and Comment)
Recommendation:
City Staff did not develop a Race and Equity policy statement. As an alternate, commissioners have
provided feedback on incorporating racial equity policy statements into existing policies that are in place
for associations and facilities use. That feedback will be incorporated into revised policies that will be
presented for review.
Rationale for Comments:
Commissioners provided feedback to incorporate statements on the facility usage, rental priority and
association related policies to elevate and standardize the requirements and recommendations across all
policies. Standardization will eliminate any ambiguity in the implementation of race and equity goals.
2019 Parks & Recreation Commission Annual Work Plan Report
Initiative #7 - Completed
Background:
• Serve on a cross-commission committee to complete requirements for Edina to receive the
AARP City Designation. (Review and Comment)
-Complete Walk Audit Tool Kit provided by AARP
-October Senior Expo & Designation
Recommendation:
The Community Health Commission recommended on behalf of the cross-commission work group that
Edina does not seek membership in the AARP Age-Friendly Community Network at this time. This
communication was sent from the CHC to the Edina City Council as part of the Dec. 17, 2019 regular
meeting agenda.
Rationale for Comments:
Please see memo from Dec. 17, 2019 regular council meeting for further information.
Date: September 8, 2020 Agenda Item #: VI.B.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:2020 Work Plan Report Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Provide updates to the attached 2020 work plan with progress to date.
INTRODUCTION:
ATTACHMENTS:
Description
2020 PARC Work Plan
Parks & Recreation
2020 Approved Commission Work Plan Template
Initiative 1 Initiative Type Completion Date Council Charge
New Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
Initiative 2 Initiative Type Completion Date Council Charge
Continue Dec-20 3 (review and recommend)
Lead Commissioners Budget Staff Support
Staff Liaison
NA
Review and Comment
Progress Report: The Climate Action Plan is still in progress and will be provided upon draft. The Flood Reduction Strategy was reviewed in concept by the City Council.
The Morningside Flood Infrastructure Project will be discussed with the City Council at the September 1, 2020 Work Session. Initiative commissioners are encouraged to
review the presentation materials (staff will forward) for that discussion. The City's Water Resource Engineer will present to the commission an update in October.
Review and comment on the Flood Risk Reduction Strategy and Climate
Action Plan.McAwley (lead), Lelas,
Nelson, Doscotch
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in partnership with
communities of color to identify barriers for participation in programming by
creating a plan to reach communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of
no more than 2-3 members from each commission and one member from each
commission will serve as co-chair.
Strother (lead),
Osborne
Progress Report: P&R Staff and R&E Staff will create plan for commission review and comment, then implemenation.
Initiative 3 Initiative Type Completion Date Council Charge
New Dec-20 4 (review and decide)
Lead Commissioners Budget Staff Support
Staff Liaison
NA
Initiative 4 Initiative Type Completion Date Council Charge
New May, 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Staff Liaison
NA
25-35
Initiative 5 Initiative Type Completion Date Council Charge
New September, 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
2017 Est. $2,200,000
Nelson (lead), Ites,
Osborne, McAwley
Progress Report:
Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully
considered in 2020 before adjournment.
Progress Report: Draft criteria created and staff forwarded to staff liasons for HRRC and EEC for comment.
Review and Decide
Assist staff with the pursuit of funding opportunities for Braemar Park
Master Plan Ites and Miller (leads),
Willette, Good
Review and Decide
Review and Recommend
Develop criteria that incorporates sustainability and equity for prioritizing capital
improvements for park infrastructure needs, including playground equipment,
warming houses and core amenities for expansion and replacement. Parks and
Recreation Commission will create the criteria and both Energy & Environment
commission and Human Rights & Relations commission will appoint up to 2
members for feedback on final criteria before it goes to Council.
Nelson (lead), Ites,
Doscotch, Strother,
Lelas, Osborne
Develop an approach to build community by proactively connecting with
neighborhood groups, community athletic groups and underserved
members of the community.
Initiative 6 Initiative Type Completion Date Council Charge
New September, 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
2017 Est. $13,700,000
Initiative 7 Initiative Type Completion Date Council Charge
New Dec-20 1 (study and report)
Lead Commissioners Budget Staff Support
Staff Liaison, Other
NA 20-25
Parking Lot
Progress Report: Initial analysis of acreage percentages indicates Edina meets the 15% strategic goal. Additional research is being undertaken to determine any system gaps
with this analysis.
Study and Report
Study and report on the strategic goal of 15% of Edina land dedicated to
parks and green spaces. Good (lead), Dahlien,
Miller
Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully
considered in 2020 before adjournment.
Review and Decide
Assist staff with the pursuit of funding opportunities for Fred Richards
Park master plan.Dahlien and Willette
(leads), Ites
Date: September 8, 2020 Agenda Item #: VI.C.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Rick Ites, Chair Parks and Recreation Commission
Item Activity:
Subject:2021 Work Plan Recommendation Action, Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Recommend 2021 Work Plan Initiatives to the Edina City Council.
INTRODUCTION:
Annually the commission recommends work plan initiatives to the city council for the upcoming year. On October
6 Chair Ites will propose the 2021 work plan for consideration.
In addition to the review of the draft initiatives the commission will need to provide feedback on other aspects of
the work plan prior to submittal.
Those are:
1. Initiative Type: Project, Ongoing/Annual or Event
2. Leads and members for each initiative, no more than four voting members per initiative.
3. Any deliverables desired.
4. Target completion dates
5. If a budget is required, i.e. – Will any funds be required to complete this imitative.
6. Initiatives should be listed in order of priority.
Attached is an updated list of work plan initiatives for 2021. Commissioners will need to recommend a 2021 work
plan with a motion and vote.
ATTACHMENTS:
Description
2021 Draft PARC Work Plan
Commission Work Plan Instructions
Instructions:
Each section with a white background should be filled out.
Do not fill out council charge. City Manager will complete this section with his proposed charge to the Council.
List initiatives in order of priority
Initiative Type:
Project – This is a new or continued initiative.
Annual / On-going: – Initiative that is on the work plan every year.
Event - Event or awards coordinated by the commission (not City staff).
Progress Reports:
New Addition: Quarterly Progress Reports! Like department work plan updates, we will also do the same for commission work plans
to keep Council updated on their work progress and allow us to capture data to be used in the future.
MJ will contact Liaisons when quarterly progress reports are due.
Timeline:
SEPT MEETINGS: Commissionapproves proposed work plan. Plans due to MJ September 25.
OCT 6 WORK SESSION:Chairs present proposed work plan to Council. Chairs present.
NOV 4 WORK SESSION: City Manager presents staff proposed revisions. Liaisons present.
DEC 1 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval.
JAN 1: Commissionofficially starts implementing work plans.
Commission: Choose an item.
2021 Annual Work Plan Proposal
Initiative #1 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Review and comment on a plan developed by P&R and R&E staff to
identify barriers for participation and reach communities of color
through different modes and feedback, determine how data would be
used. With the HRRC (with the PARC) implement that plan to gather
information.
Deliverable
Leads Target
Completion Date
Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative.
Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Coordinate with R&E Coordinator.
Liaison Comments: Conversion of prior year initiative to have P&R staff work with R&E Coordinator to develop structure for PARC/HRRC implementation. This
item is part of the City’s overall Race and Equity Initiatives. (Strother and student member – Will need additional commissioners to implement)
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #2 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Implement approach to proactively connecting with neighborhood
groups, community athletic groups and underserved members of the
community.
Deliverable Leads Target
Completion Date
Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative.
Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Informational press kit, materials for
presentations either for in person or electronic.
Liaison Comments: Implement a prior 2020 Initiative #3 work plan item (Nelson, Ites, McCawley, student member)
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #3 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Explore approaches to funding various portions of the park and
recreation system for the replacement and improvement of capital
related park amenities, facilities, and enterprise upgrades. Recommend
to the City Council alternate funding opportunities to consider for
implementation.
Deliverable Leads Target
Completion Date
Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative.
Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: This initiative builds off of 2019 and 2020 work plan initiatives for alternate funding. Options could include Greater Philanthropic Efforts,
Sponsorships, Referendum, or other mechanisms. In addition determine which areas of the system are more appropriate for application.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Assist in categorizing underutilized amenities or areas; and identifying
more productive amenities that are tied to neighborhood needs.
Strategic Plan Strategy 2.2.1.
Deliverable Leads Target
Completion Date
Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative.
Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: From the Parks and Recreation Strategic Plan – Worthwhile exercise to review park amenities prior to any substantial system changes.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 30
minutes):
☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Coordinate timing of session with ACC (2020 was in June)
Date: September 8, 2020 Agenda Item #: VIII.A.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Informational Items Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Informational only.
INTRODUCTION:
Attached are informational items of note.
ATTACHMENTS:
Description
Sept 2020 Informational Items
Sept. 8, 2020
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Informational Items
Information / Background:
Online Registration Successful
Fall/winter online registration was a success with 663 registrations being taken the first day (this was
without a printed activities directory and less offerings). Many activities/classes have filled and the number of
questions and calls to staff were minimal. Participants are continuing to register for activities and staff is
continuing to add new offerings in accordance with current MDH guidelines.
Hennepin County/Three Rivers Park Program Funds Grant
In partnership with Hennepin County and Three Rivers Parks District, the city was a recipient of “Save the
Summer” grant dollars to provide youth with opportunities to get outside and be active.
Water Safety Days: Parks and Recreation staff and Edina Fire Department staff partnered and provided
water safety instruction and a free life jacket to participants at Utley and Fred Richards Parks.
Parks at Play: 422 youth had an opportunity to participate at no cost in group games and activities led by
Parks and Recreation staff at various park locations August 3-20.
Centennial Lakes Park
Putting Course: The course opened in mid-June and more than 13,000 people have used the course so far
this season, generating more than $130,000 in revenues. The new Scottish Links course has been played by
more than 2,300 people thus far and has had good reviews.
Paddleboat Rental: Paddleboat rentals were delayed in opening until late July due to COVID-19 restrictions
but have generated almost $16,000 in revenue in that short time frame. Staff hopes to continue to be able to
offer paddleboat rentals on the weekends through September.
STAFF REPORT Page 2
Summer Entertainment: Despite the shortened season due to COVID-19 restrictions, 26 musical attractions
were held during the months of July and August. Entertainment groups were smaller in size and were able to
accommodate smaller audiences allowing the park to stay within COVID-19 guidelines. Park users and
guests were appreciative of the offerings that we were able to provide.
Farmers Market
The Farmers Market continues its successful summer at its interim location at Rosland Park. The market has
18 vendors this season and the average attendance has been over 1,000 patrons each week. Vendors and
market patrons alike are very appreciative that the city was able to offer the market at this alternative
location this summer. The market runs through September 24.
Edinborough Park
The pool and track continue to be open for members and the swim club. Reservations are required for lap
swimming. Water exercise classes offered by Edina Community Education have resumed as well. The
playpark, Great Hall and amphitheater remain closed as staff continues to discuss safe ways to re-open these
amenities in possible phases.
Braemar Field
Staff is preparing to reopen Braemar dome and is establishing a COVID-19 Management Plan to ensure safe
and successful operations. The facility is slated to open September 19 with limited use to affiliated youth
athletic associations and sports programs. These groups will be allowed to rent the facility for practices.
The walking track will remain closed at this time with the possibility of a November start date.
Braemar Arena
Braemar Arena will begin to offer adult open hockey beginning Sept. 9 after postponing the program due to
the COVID-19 pandemic. Adults ages 18 and older will be able to play pick-up hockey from 11:30 a.m.-1
p.m. most Wednesdays at the Arena. Attendance will be capped at 25 skaters and be on a first-come first-
served basis. Adult skaters will be required to submit their full name and contact information to obtain a
membership card to be reused each time they skate. The cost is $5, and helmets must be worn while on the
ice. Goalies skate free.
Skaters should follow the Arena’s COVID-19 guidelines including no locker room or shower access and
arriving in their gear. Hockey bags should be left at home or in a vehicle, and skaters must exit the building
within 10 minutes of their session ending. For a complete list of guidelines, visit BraemarArena.com.
Braemar Golf Dome
Staff is preparing to reopen the dome and is establishing a COVID-19 Management Plan to ensure safe and
successful operations. The dome is slated to open September 14, approximately 45 days earlier than
normal. Because the outdoor driving range will still be open during this window of operations, we anticipate
a greater demand for the indoor range during the afternoons and evenings, especially as the days become
shorter and the sun sets earlier. Therefore, the outdoor range will remain open normal business hours and
we will operate the indoor range from 1pm to 9pm daily through Nov. 1, weather dependent.
STAFF REPORT Page 3
Use of the dome will be on a timed golf payment use only. This eliminates several obstacles to a safe
opening. This will allow for predictable crowd management to avoid users waiting inside the facility. Timed
golf also eliminates several touchpoints, such as eliminating receipt transactions, ball machine touchpoints
and individual use of buckets. Timed golf will allow staff to more easily predict when hitting bays will become
available for waiting users. Capacity limits will also be enforced. One golfer per bay on the upper level and
no more than two golfers per bay on the lower level
Many of these accommodations made in our COVID-19 Management Plan are geared toward providing the
safest and near normal operating procedures. We want to ensure our patrons remain safe, as well as our
staff. By taking these precautions for our employees we can better support them and have greater ability to
operate successfully.
Arden Park
Swales 5 and 6 are updated and the plants have been re-installed. The swales appear to be performing as
designed based on the last rain event. PRI is scheduled to be on site on Tuesday this week to mow and treat
weeds throughout the whole site. Project manager and city staff are working with the contractor to finalize
the turf establishment plan as soon as possible.
Bredesen Park
The parking lot at Bredesen Park is scheduled to be replaced on September 15 and 16, weather dependent.
Signage and social media will be utilized to spread the word prior to this date.
Special Project Requests
Staff has received two separate special project requests from residents. We are currently working through
the details of the requests but will tentatively schedule those reviews for the October meeting. One request
is to add an additional skate park and the other is to add bocce ball courts to the park system.
Date: September 8, 2020 Agenda Item #: VIII.B.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:City Council Updates Aug. 18 and Sept. 1, 2020 Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Description
City Council Updates Aug. 18 and Sept. 1, 2020
City Council Updates
By Scott Neal
Aug. 18, 2020
Approved a lease agreement with a new hockey-oriented school called Breakaway
Academy to operate at Braemar Arena.
Approved the appointment of new student commissioners to the City’s advisory boards
and commissions.
Approved the City’s new Comprehensive Guide Plan.
Approved a protocol for ensuring that art and décor decisions for City facilities take
race and equity into consideration when making decisions about decorating and design.
The council authorized staff to use the new protocol to assess the art and décor of the
Mayor’s Conference Room and City Hall lobby. The Arts and Culture Commission and
Human Rights and Relations Commission worked on this initiative.
Sept. 1, 2020
Approved the Arts and Culture Commission three-year plan on public art. Many of
these installations are located in city parks, especially Centennial Lakes.
Date: September 8, 2020 Agenda Item #: IX.A.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Upcoming 2020 Meetings and Events Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Informational only.
INTRODUCTION:
ATTACHMENTS:
Description
Upcoming 2020 Meetings and Events
Sept. 8, 2020
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Upcoming 2020 Meetings and Events
Date Meeting Time Location
Tues. April 14 Regular Meeting 7:00 pm Canceled
Thurs. April 30 Commission Member Annual Reception 6:00 pm Canceled
Tues. May 12 Regular Meeting 7:00 pm Canceled
Thurs. May 21 Chair and Liaison Annual Morning Meeting 7:00 am Postponed
Tues. June 9 Regular Meeting 7:00 pm Canceled
Tues. June 16 Commission Work Session w/ City Council 5:30 pm Virtual Meeting
Tues. July 14 Regular Meeting 7:00 pm Virtual Meeting
Mon. Aug. 10 Regular Meeting (Monday) 7:00 pm Virtual Meeting
Tues. Sept. 8 Regular Meeting 7:00 pm Virtual Meeting
Tues. Oct. 6 2020 Work Plan Review w/ Council (Chair only) 5:30 pm TBD
Tues. Oct. 13 Regular Meeting 7:00 pm TBD
Tues. Nov. 10 Regular Meeting 7:00 pm TBD
Tues. Dec. 8 Regular Meeting 7:00 pm TBD