Loading...
HomeMy WebLinkAbout2020-10-13 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota VIRTUAL MEETING This meeting will be held electronically using Webex software. The meeting will be streamed live on the City's YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by calling 1-415-655-0001, access code 133 003 8388. Tuesday, October 13, 2020 7:00 PM I.Call To Order II.Roll Call: Miller, Nelson, Strother, Willette, Mork, Nahlovsky, McAwley, Sorem, Dahlien, Doscotch, Good, Ites III.Approval Of Meeting Agenda: Miller, Nelson, Strother, Willette, McAwley, Dahlien, Doscotch, Good, Ites IV.Approval Of Meeting Minutes: Miller, Nelson, Strother, Willette, McAwley, Dahlien, Doscotch, Good, Ites A.Minutes: Parks & Recreation Commission Sept. 8, 2020 V.Reports/Recommendations A.Edina Garden Council update on the Tranquility Garden project at Arneson Acres Park B.2020 Work Plan Report C.2021 Work Plan Feedback D.2021-2025 Capital Improvement Plan Update VI.Chair And Member Comments VII.Sta7 Comments A.City Council Updates Sept. 15 and Oct. 7, 2020 B.Informational Items VIII.Calendar Of Events A.Upcoming Meetings and Events IX.Adjournment: Miller, Nelson, Strother, Willette, McAwley, Dahlien, Doscotch, Good, Ites The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli:cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 13, 2020 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Sept. 8, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Sept. 8, 2020 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Sept. 8, 2020 Draft Minutes☒ Approved Minutes☐ Approved D Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission VIRTUAL MEETING Sept. 8, 2020 7 p.m. I. Call to Order Chair Ites called the meeting to order at 7:07 p.m. II. Roll Call Answering roll call were Commissioners Good, Miller, Nelson, Willette, Nahlovsky, McAwley, Dahlien, Doscotch, Ites Absent: Commissioner Strother and Student Commissioners Mork and Sorem. Student Commissioner Sorem was attempting to, but unable to connect due to technology issues. Staff present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom Swenson, Assistant Director Recreation & Facilities Tracy Petersen, and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by McAwley to approve the meeting agenda. Motion seconded by Good. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Motion made by McAwley to approve the Aug. 10, 2020 minutes. Motion seconded by Nelson. Roll call vote. Motion carried. V. Special Recognitions and Presentations A. Introduction of New Student Commission members Staff Liaison Vetter introduced new student commission member Will Nahlovsky who took a few minutes to introduce himself to the commission and explain why he chose the Parks & Recreation Commission. VI. Reports/Recommendations A. Approve 2019 Work Plan Recommendations Staff Liaison Vetter asked the commissioners if they had any changes or wording to the updated version of the 2019 Work Plan. He then went through the seven initiatives. Commissioner Miller indicated with regards to Initiative #5 (Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces) he will send Staff Liaison Vetter a better explanation in bulleted points of what was done and what they are considering going forward. Draft Minutes☒ Approved Minutes☐ Approved D Motion made by Good to consider the changes Commissioner Miller will be adding to Initiative #5 to the 2019 Work Plan and to approve that staff accept it, finalize it, and pass the recommendation along to City Council. Motion seconded by Miller. Roll call vote. Motion carried. B. 2020 Work Plan Report Staff Liaison Vetter asked the commissioners for any updates on the 2020 Work Plan. He also asked how they would like to go about adding the new student commissioners to the 2020 Work Plan. He noted staff could reach out to them and place them on a work group once they can further gauge their preference. The following updates were given on the 2020 Work Plan initiatives. Initiative #1 - Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan Staff Liaison Vetter informed the commission this group does not have any materials to review and comment on and therefore are not in need of any action at this time. Initiative #2 - Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B) Committee will be comprised of not more than 2-3 members from each commission and one member from each commission will serve as co-chair. Staff Liaison Vetter informed the commission they are converting this initiative into a staff-lead initiative. Staff will create the plan for review and comment from the commissions that is reflective in the 2021 Work Plan for consideration later. Staff Liaison Vetter noted he will be in contact with Commissioner Strother once that information is available from the Parks & Recreation staff and the Race & Equity staff. Initiative #4 - Develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy and Environment commission and Human Rights & Relations commission will appoint up to two members for feedback on final criteria before it goes to council. Commissioner Nelson informed the commission the way Initiatives #3 and #4 are written Initiative #4 leads into Initiative #3 and will therefore start with Initiative #4. Commissioner Nelson informed the commission they are working on creating some formal definitions and meaning behind how they prioritize. They have created a rough draft of the criteria and are currently waiting for feedback from staff. Staff Liaison Vetter indicated he did forward the draft to the two liaisons for the Human Rights and Relation Commission and the Energy and Environment Commission to which they are currently reviewing. Once they have Draft Minutes☒ Approved Minutes☐ Approved D the feedback they will reach out to the group for a timeline on when they can present back to the work group. Initiative #3 - Develop an approach to build community by proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Commissioner Nelson informed the commission this is really creating an approach in how they want to be proactive in connecting with different groups including sports groups, underprivileged areas in the community and how to be proactive in connecting. They need to not only be proactive but be creative in how they reach out. They need to make sure they are connecting the importance of having parks and connections with people through COVID, mental health and all the above. Initiative #5 – Assist staff with the pursuit of funding opportunities for Braemar Park Master Plan. Commissioner Good questioned if the local option sales tax was their only option or if they have some other options since the local option sales tax was unable to make any progress this year. Staff Liaison Vetter indicated it was one option this year that was pursued and if they want to pursue that again they will need to restart the process again as we head into the next legislative session. There are other grant opportunities that exist however they would require matching funds from the city in order to pursue them. Initiative #6 - Assist staff with the pursuit of funding opportunities for Fred Richards Park Master Plan. Chair Ites asked Staff Liaison Vetter to explain how the lack of development might change the master plan. Staff Liaison Vetter explained how the park dedication fees from the redevelopment of the Pentagon Park area were going to fund the master plan for Fred Richards Park; however, that development is not going forward. Therefore, they need to look at alternatives to fund the Fred Richards Park Master Plan. Initiative #7 - Study and report on the strategic goal of 15% of Edina land dedicated to parks and green spaces. Commissioner Good informed the commission Staff Liaison Vetter provided them with input on some data from the NRPA around some benchmark data. He will try to set up a meeting mid-month so they can have a little further discussion around how they want to take this information and begin to layer on some things above and beyond just the 15% threshold they seem to have achieved and are maintaining at the moment and try to identify some other things that will be meaningful both operationally and strategically. C. 2021 Work Plan Recommendation The commission went through and discussed each initiative for the updated 2021 Work Plan as well as went through the initiative type: project, ongoing/annual, or event. Staff Liaison Vetter indicated these are the ideas that were generated for the 2021 Work Plan and if anyone has any additional initiatives, this is the perfect time for that discussion. It was also noted the initiatives are not in any specific order. Draft Minutes☒ Approved Minutes☐ Approved D Commissioners also indicated which initiatives they would be interested in working on. Initiative #1 - Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. It was noted this initiative starts as a project and ends with an event. A target completion date is December 2021. Commissioners Strother, Miller, and McAwley are interested in working on this initiative. Initiative #2 - Implement approach to proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. It was noted this initiative is ongoing/annual. Commissioners Nelson, Good, Dahlien, and Nahlovsky are interested in working on this initiative. Initiative #3 - Explore approaches to funding various portions of the park and recreation system for the replacement and improvement of capital related park amenities, facilities, and enterprise upgrades. Recommend to the City Council alternate funding opportunities to consider for implementation. It was noted this initiative is a project. Commissioners Willette and McAwley are interested in working on this initiative. Initiative #4 - Assist in categorizing underutilized amenities or areas; and identifying more productive amenities that are tied to neighborhood needs. Strategic Plan Strategy 2.2.1. It was noted this initiative is from the Parks and Recreation Strategic Plan and would be a worthwhile exercise to review park amenities prior to any substantial system changes. Commissioners Good, McAwley and Doscotch are interested in working on this initiative. Commissioner Good suggested adding one more initiative that was in their comprehensive plan and it could possibly be an ongoing/annual initiative with regards to keeping up with our metrics and benchmarking. The commission discussed the possible fifth initiative. Staff Liaison Vetter and the commission thanked Commissioner Good for all his work on the Comprehensive Plan Task Force. Initiative #5 - Staff Liaison Vetter gave a draft of the text for Initiative #5 – Be intentional in the use of benchmarking to assess progress against strategic objectives. Review benchmarks on an annual basis and evaluate the measurement effectiveness. Draft Minutes☒ Approved Minutes☐ Approved D It was noted this initiative would be ongoing/annual. Commissioners Good and Dahlien are interested in working on this initiative. Commissioner Dahlien questioned if there should be more specific language regarding Initiatives #5 and #6 from the 2020 Work Plan with regards to assist staff with the pursuit of funding opportunities for the Braemar Park Maser Plan and the Fred Richards Park Master Plan. The Commission had a discussion with the regards to the two master plans initiatives from the 2020 work plan. Staff suggested keeping them included as projects in the overall funding initiative of proposed #3 for 2021. Motion made by Good that staff finalizes the five initiatives and pass them along to the City Council as the Parks & Recreation Commission’s recommended 2021 Work Plan. Motion seconded by McAwley. Roll call vote. Motion carried. VII. Chair and Member Comments  Commissioner Good informed the commission he utilized the disc golf course at Rosland Park this past month and had a suggestion for staff to consider some simple signage to help direct play. He noted marking the starting point and directional hints from hole to hole might be helpful. It’s clear there are still some things in the ground from when it was initially set up but maybe park maintenance staff could do a bit of a refresher to make it easier for people to find their way around, especially if they haven’t used it before.  Commissioner Good informed the commission he played the back nine at Braemar Golf Course this past weekend and had a couple of people ask him what is underneath the blue tarp between hole #16 green and #12 tee? Staff Liaison Vetter replied staff are building a new tee box for the par 3 for hole #17 that could be used for tournaments or different challenges to give the par 3 additional opportunities for different distances.  Chair Ites informed the commission that Jay Meyerhoff, PGA Head Professional at Braemar Golf Course, just received an award from the PGA of America for having the top junior program in Minnesota. He now has one of the largest in the country in terms of junior golf. Chair Ites helped volunteer at a junior academy tournament on Aug. 22 and it was a great success. The Braemar Golf Course enterprise has been very successful and thinks they may even see a record year despite the social distancing.  Commissioner Dahlien informed the commission he went to take his son to Braemar Golf Course over the weekend to hit some range balls; however, he called the course seven times and it almost felt like they were going to voicemail or someone was picking up the phone and hanging it up. They ended up going to Glen Lake Golf Course where they walked in, got a bucket of balls and were on the course within three minutes. He wondered if other Draft Minutes☒ Approved Minutes☐ Approved D folks have had the same issue. Staff Liaison Vetter apologized to Commissioner Dahlien for that experience. He noted the clubhouse has been closed as a safety protocol for staff. He explained they recently switched the phone lines to have the ability to que calls. With the prior system a call would only get answered when the next available staff person’s phone would be open. He stated he will have to check with the general manager on what may have happened over Labor Day weekend and ensure that system is working. They are trying to have adequate staff levels to answer the phones. He noted for the future they are looking at a new software system for reservations and payments to be able to do it online. The current system is unable to do it because of the implications of player cards and multiples rates. They hope to have a new system for the coming year. VIII. Staff Comments Staff Liaison Vetter gave the following updates:  Online registration for fall/winter classes was held on Aug. 19 and there were approximately 660 registrants the first day. This is the first time they did not have a printed directory due to the constant changes that would continue to happen due to COVID-19. Staff was very satisfied with how it went and registration for classes is still going on.  Parks & Recreation was successful in receiving some grants that they implemented this summer. The grants were funded by the Three Rivers Park District through a Hennepin County program.  There has been a lot of use on the putting course and paddleboat rentals at Centennial Lakes. The expansion of the paddleboat rentals was due to one of the grants that they received.  There are still a couple of Thursdays left this year for the Farmer’s Market that has been held at Rosland Park. They have had very good attendance even though it has been a much different experience than when it was held at Centennial Lakes. It has been more of a market shopping experience rather than a park experience.  Edinborough Park has been open for limited amenities: track, pool, and some of the fitness apparatus for members. The project on the front entrance plaza does continue and it is starting to take shape.  They are planning to reopen Braemar Field on Sept. 19 which will begin the fall season. They will probably not offer the walking amenities until later. They are going to ease into starting with the athletic associations in September and then slowly expand as they are able.  Adult open hockey will start at Braemar Arena on Sept. 9; the cost is $5. Draft Minutes☒ Approved Minutes☐ Approved D  The golf dome is slated to open on Sept. 14 from 1-9 p.m.; the outdoor range will still be available through then. There will be a dedicated COVID management plan at the golf dome and staff wants to make sure people check out the plan before they go.  Some of the swales at Arden Park have been replanted through the watershed district as well as the lawn and landscaping work is occurring right now. They have received concerns about the condition of the area where the turf was to be established. The contractor did re-till that subsurface as well as picked and removed rocks and debris out of that area. They will amend the soil this week and will add that to the seeding area. They will be hydroseeding it this year so they should get grass to pop up very quickly there. He noted they are continually working on the area.  Next week, dependent on weather, they will be rehabilitating the parking lot at Bredesen Park on Sept. 15 and Sept. 16.  At the October PARC meeting he is hoping to have two special project request presentations. One is to add a bocce ball court and the other is to provide an additional outdoor skate park. IX. Calendar of Events A. Upcoming 2020 Meeting and Events Staff Liaison Vetter informed the commission they do not yet know the status or style of meetings going forward; they are taking direction from the Administration Department and will know that on a month to month basis. X. Adjournment Motion made by Miller to adjourn the Sept. 8, 2020 meeting at 8:58 p.m. Motion seconded by McAwley. Roll call vote. Motion carried. Date: October 13, 2020 Agenda Item #: V.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Edina Garden Council update on the Tranquility Garden project at Arneson Acres Park Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, Informational only. INTRODUCTION: Members of the Edina Garden Council, which represents five garden clubs, will provide an update to the Tranquility Garden project at Arneson Acres P ark. The Garden Council was established in 1953 and is a volunteer based group of residents. The club members assist the city in many ways, such as cultivating plants at the greenhouse at Arneson Acres Park and buckthorn management. T hose plants are used at many city facilities throughout the growing season. The Tranquility Garden, located on the south end of Arneson Acres Park, was professionally designed and is funded completely through donations. Date: October 13, 2020 Agenda Item #: V.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2020 Work Plan Report Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide updates to the attached 2020 work plan with progress to date. INTRODUCTION: Monthly the Parks and Recreation Commission is asked to provide updates to the 2020 Work P lan. ATTACHMENTS: Description 2020 PARC Work Plan Initiatives Parks & Recreation 2020 Approved Commission Work Plan Template Initiative 1 Initiative Type Completion Date Council Charge New Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support NA Initiative 2 Initiative Type Completion Date Council Charge Continue Dec-20 3 (review and recommend) Lead Commissioners Budget Staff Support Staff Liaison NA Review and Comment Progress Report: The Climate Action Plan is still in progress and will be provided upon draft. The Flood Reduction Strategy was reviewed in concept by the City Council. The Morningside Flood Infrastructure Project will be discussed with the City Council at the September 1, 2020 Work Session. Initiative commissioners are encouraged to review the presentation materials (staff will forward) for that discussion. The City's Water Resource Engineer will present to the commission an update. Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan.McAwley (lead), Lelas, Nelson, Doscotch Review and Recommend Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Strother (lead), Osborne Progress Report: This initiative is continuing to the 2021 Work Plan, which will include city staff creating a plan to reach communities of color and will be reviewed by both HRRC and PARC for their implementation. Initiative 3 Initiative Type Completion Date Council Charge New Dec-20 4 (review and decide) Lead Commissioners Budget Staff Support Staff Liaison NA Initiative 4 Initiative Type Completion Date Council Charge New May, 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Staff Liaison NA 25-35 Initiative 5 Initiative Type Completion Date Council Charge New September, 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $2,200,000 Nelson (lead), Ites, Osborne, McAwley Progress Report: Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully considered in 2020 before adjournment. Staff has researched other grant opportunities for certain portions of the master plan, however those programs require matching funds from the City. Progress Report: Initial meeting held on Feb. 27, 2020. Draft Prioritization sent to HRRC and EEC. Comments from EEC received. Staff is currently modeling submissions based off of draft critieria. Review and Decide Assist staff with the pursuit of funding opportunities for Braemar Park Master Plan Ites and Miller (leads), Willette, Good Review and Decide Review and Recommend Develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will appoint up to 2 members for feedback on final criteria before it goes to Council. Nelson (lead), Ites, Doscotch, Strother, Lelas, Osborne Develop an approach to build community by proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Initiative 6 Initiative Type Completion Date Council Charge New September, 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $13,700,000 Initiative 7 Initiative Type Completion Date Council Charge New Dec-20 1 (study and report) Lead Commissioners Budget Staff Support Staff Liaison, Other NA 20-25 Parking Lot Progress Report: Initial analysis of acreage percentages indicates Edina meets the 15% strategic goal. Additional research is being undertaken to determine any system gaps with this analysis. Study and Report Study and report on the strategic goal of 15% of Edina land dedicated to parks and green spaces. Good (lead), Dahlien, Miller Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully considered in 2020 before adjournment. Staff has researched other grant opportunities for certain portions of the master plan, however those programs require matching funds from the City. Review and Decide Assist staff with the pursuit of funding opportunities for Fred Richards Park master plan.Dahlien and Willette (leads), Ites Date: October 13, 2020 Agenda Item #: V.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2021 Work Plan Feedback Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, Informational only. INTRODUCTION: Chair Ites will provide an update on the proposed 2021 Work Plan initiatives that were presented to the City Council at the October, 7, 2020 Work Session. ATTACHMENTS: Description 2021 Park Work Plan - Draft DRAFT – Proposed to City Council at 10-7-2020 Work Session for Feedback Commission: Parks & Recreation Commission 2021 Annual Work Plan Proposal Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. Deliverable Leads Strother (Lead) Miller McAwley Target Completion Date Dec. 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Coordinate with R&E Coordinator. Liaison Comments: Conversion of prior year initiative to have P&R staff work with R&E Coordinator to develop structure for PARC/HRRC implementation. This item is part of the City’s overall Race and Equity Initiatives. (Strother and student member – Will need additional commissioners to implement) City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: DRAFT – Proposed to City Council at 10-7-2020 Work Session for Feedback Initiative #2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Implement approach to proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Deliverable Leads Nelson Good Dahlien Nahlovsky (student) Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback. Presentations, info sheets, marketing materials. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Informational press kit, materials for presentations either for in person or electronic. Communications made aware. Liaison Comments: Implement a prior 2020 Initiative #3 work plan item (Nelson, Ites, McCawley, student member) City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: DRAFT – Proposed to City Council at 10-7-2020 Work Session for Feedback Initiative #3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Explore approaches to funding various portions of the park and recreation system for the replacement and improvement of capital related park amenities, facilities, and enterprise upgrades. Recommend to the City Council alternate funding opportunities to consider for implementation. Deliverable Leads McAwley Willette Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: This initiative builds off of 2019 and 2020 work plan initiatives for alternate funding. Options could include Greater Philanthropic Efforts, Sponsorships, Referendum, or other mechanisms. In addition, determine which areas of the system are more appropriate for application. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: DRAFT – Proposed to City Council at 10-7-2020 Work Session for Feedback Initiative #4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Assist in categorizing underutilized amenities or areas; and identifying more productive amenities that are tied to neighborhood needs. Source: Strategic Plan Strategy 2.2.1. Deliverable Leads Good McAwley Doscotch Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: From the Parks and Recreation Strategic Plan – Worthwhile exercise to review park amenities prior to any substantial system changes. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: DRAFT – Proposed to City Council at 10-7-2020 Work Session for Feedback Initiative #5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Be intentional on the use of benchmarking to assess progress against strategic objectives. Review benchmarks on an annual basis and evaluate the measurement effectiveness. Source: Comprehensive Guide Plan Highlight Deliverable Build off of 2020 Initiative #7 to further develop and evaluate benchmarking of data of the park system. Leads Good Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: DRAFT – Proposed to City Council at 10-7-2020 Work Session for Feedback Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Coordinate timing of session with ACC (2020 was in June) Date: October 13, 2020 Agenda Item #: V.D. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2021-2025 Capital Improvement Plan Update Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Staff will provide the P arks and Recreation Commission an update on the 2021-2025 Capital Improvements P lan at the meeting. T his update will include staff recommended projects to the City Council, timing and correlation to the commission work plan items. Date: October 13, 2020 Agenda Item #: VII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:City Council Updates Sept. 15 and Oct. 7, 2020 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description City Council Updates Sept. 15 and Oct. 7, 2020 City Council Updates By Scott Neal Sept. 15, 2020  Approved a purchase for HVAC equipment for the Braemar Golf Course maintenance garage. Oct. 7, 2020  Approved the purchase for the Edina Aquatic Center stair tower painting.  Approved the Program Fund Agreement between Three Rivers Park District and the City for “Save the Summer” programs.  Approved the agreement with Itasca Marketing for live streaming services at Braemar Arena.  Renewed the Facility Use Agreement between the City and Edina Independent School District for use of the Hornets’ Nest.  Approved the purchase for the Weber Park tennis court replacement.  Approved the purchase for the Highlands Park hockey lighting replacement.  Recognized Chad Eischens, Braemar Arena General Manager, for completing LEAD Academy and earning a Public Sector Supervisor Certificate.  Introduced public hearing for the Weed Mowing special assessment.  Introduced public hearing for the Tree Removal special assessment.  Introduced public hearing for the Grandview Business District Maintenance special assessment.  Approved the Parks & Recreation Commission’s recommendation on Renaming Garden Park after BC and Ellen Yancey. Date: October 13, 2020 Agenda Item #: VII.B. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Informational Items Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Attached are informational items of note. ATTACHMENTS: Description October 13, 2020 Informational Items October 13, 2020 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Informational Items Information / Background: Buckthorn Dump Edina residents can dump their buckthorn shrubs for free during the semi-annual buckthorn dump over two weekends in mid-October. Residents can drop off buckthorn brush across from Braemar Golf Dome at 7420 Braemar Blvd. Hours are 8 a.m. to 4 p.m. Saturday, Oct. 17 and 24, and noon to 4 p.m. Sunday, Oct. 18 and 25. At the drop-off site, residents must show a photo ID with a current Edina address. Buckthorn brush cannot be bagged, boxed or bundled. If it is, it must be removed from the container before being left at the dump. Commercial haulers must be accompanied by the resident for whom they are working. The resident and hauler should come in separate vehicles for health safety Pumpkin Smash and Bash Edina residents can recycle their pumpkins at the free Pumpkin Smash & Bash from 3 to 5 p.m. Wednesday, Nov. 4, at Countryside Park. The event will feature a pumpkin-rolling contest, and then attendees can smash and bash their pumpkin and toss it into piles of compost. Winners of the rolling contest from each time slot will get to have their pumpkins dropped from an Edina Fire truck unless an emergency arises that requires a response from the department. Composted pumpkins will help grow even more pumpkins next year! Pumpkins should arrive natural, free of paint and glitter and without candles, candle wax, stickers and glow sticks. Uncarved pumpkins may be brought for recycling but will not be accepted for the rolling contest. The City’s organics recycling waste hauler, Vierkant Disposal, will provide the truck for composting and organics recycling education to attendees. There will also be giveaways related to organics recycling. The event is free, but registration for a time slot to participate in the rolling contest or to recycle a pumpkin is required and open at Edinamn.Maxgalaxy.net. Timeslots available include 3, 3:30, 4 and 4:30 STAFF REPORT Page 2 p.m. Four pumpkins and six people is the maximum per registration. Art Center Workshops The Edina Art Center, 4701 W. 64th St., remains closed to help slow the spread of COVID-19, but has found creative ways to reimagine its workshops to bring art to the community. The fall workshops have been modified for the health and safety of participants and will be held outside at City parks or inside open City facilities, depending on weather. There will be offerings for both adults and youth, including oils, acrylic, painting, pastels, charcoal, fiber and the Authors Studio. Participants will have the opportunity to create holiday and seasonal cards, festive wreaths, rainbow fish and finger puppets, Halloween bobble-heads and more! Registration will open at Edinamn.maxgalaxy.net on Monday, Oct. 5, and workshops will begin mid- October during the COVID-19 pandemic. RECtivity Boxes The RECtivity Box program continues to offer the community an alternative program option delivered to their front doors. Upcoming box themes include Autumn and Nature, Unicorns and Wizards, and Halloween. Staff has also partnered with Science Explorers to offer STEM kits. HalloBoo Drive-Thru Event As an alternative to door-to-door trick-or-treating, Parks and Recreation staff are providing a new drive-thru event at Rosland Park. The event will be held from 5-7 p.m. Wednesday, Oct. 28. The event is already full (120 spots) and there is a wait list. Blue-green algae blooms Recreational water advisories have been issued for Arrowhead Lake, Lake Cornelia and Lake Edina warning people to avoid contact with the water. The Nine Mile Creek Watershed District has collected water samples with blue-green algae at levels that could potentially cause harm. Another sample will be collected later this month. More information: https://www.ninemilecreek.org/recreational-water- advisory/. WALKtober Challenge Fall into fitness with Edina’s WALKtober Challenge from Oct. 1-31. October is ideal for walking: the temperatures are cool and the colors are spectacular. Walk outside, at home or in the gym and log your miles throughout the month using the provided interactive spreadsheet. Participants have the option to participate at no cost or pay $25 to be eligible for motivational prizes and get a pair of WALKtober mittens if they complete a 50K (31 miles) or 100K (62 miles). Visit our website to register. STAFF REPORT Page 3 Senior Drive-Thru Resource Fair The Edina Senior Center is partnering with Bloomington Public Health to provide a free Senior Resource Drive-Thru event on Thursday, November 5 from 1-3 p.m. at the Braemar Golf Course parking lot. 250 bags filled with resource materials and other items will be distributed. Edinborough Park Updates Staff is working to provide some indoor preschool youth sports classes utilizing the Great Hall space. In addition, with the colder weather approaching, staff has opened the locker rooms to a maximum of two individuals. An in/out system has been designed to safely note when users can enter the locker room area. Winter Recreation Programming Staff is in the process of coordinating winter programming which will allow participants the opportunity to continue to recreate outside. Activities/events include: Winter Wonderland event at Centennial Lakes Park, Snowshoeing N’ Smores events at Braemar Golf Course and youth snowshoeing, cross- country skiing and sledding provided by Active Solutions. Outdoor Ice Rinks/Warming Houses The hiring process has begun for warming house attendants for the winter 2020-2021 season. Staff is also working on a preparedness plan which would provide for the safety of staff and users as well as follow COVID-19 guidelines for indoor facility use. Braemar Arena Backyard Rink In the next few weeks, staff will begin to install and paint the ice for the Backyard Rink. The first skaters are tentatively scheduled to skate on October 31. Date: October 13, 2020 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: ATTACHMENTS: Description Upcoming Meetings and Events Sept. 8, 2020 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2020 Meetings and Events Date Meeting Time Location Tues. April 14 Regular Meeting 7:00 pm Canceled Thurs. April 30 Commission Member Annual Reception 6:00 pm Canceled Tues. May 12 Regular Meeting 7:00 pm Canceled Thurs. May 21 Chair and Liaison Annual Morning Meeting 7:00 am Postponed Tues. June 9 Regular Meeting 7:00 pm Canceled Tues. June 16 Commission Work Session w/ City Council 5:30 pm Virtual Meeting Tues. July 14 Regular Meeting 7:00 pm Virtual Meeting Mon. Aug. 10 Regular Meeting (Monday) 7:00 pm Virtual Meeting Tues. Sept. 8 Regular Meeting 7:00 pm Virtual Meeting Tues. Oct. 6 2020 Work Plan Review w/ Council (Chair only) 5:30 pm Virtual Meeting Tues. Oct. 13 Regular Meeting 7:00 pm Virtual Meeting Tues. Nov. 10 Regular Meeting 7:00 pm TBD Tues. Dec. 8 Regular Meeting 7:00 pm TBD The meeting schedule for 2021 will most likely be established in December by City Council action.