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HomeMy WebLinkAbout2020-11-10 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota VIRTUAL MEETING This meeting will be held electronically using Webex software. The meeting will be streamed live on the City's YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by calling 1-415-655-0001, access code 133 352 1452. Tuesday, November 10, 2020 7:00 PM I.Call To Order II.Roll Call: Nelson, Strother, Willette, Mork, Nahlovsky, McAwley, Sorem, Dahlien, Doscotch, Good, Miller, Ites III.Approval Of Meeting Agenda: Nelson, Strother, Willette, Mork, Nahlovsky, McAwley, Sorem, Dahlien, Doscotch, Good, Miller, Ites IV.Approval Of Meeting Minutes: Nelson, Strother, Willette, Mork, Nahlovsky, McAwley, Sorem, Dahlien, Doscotch, Good, Miller, Ites A.Minutes: Parks & Recreation Commission Oct. 13, 2020 V.Reports/Recommendations A.Special Project Request: Bocce Ball Courts at Kojetin Park B.Special Project Request: Skate Park at Pamela Park C.2020 Commission Work Plan update VI.Chair And Member Comments VII.Sta3 Comments A.Informational Items B.City Council Updates Oct. 20 and Nov. 4, 2020 VIII.Calendar Of Events A.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli8cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: November 10, 2020 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Oct. 13, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Oct. 13, 2020 P arks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Oct. 13, 2020 Draft Minutes☒ Approved Minutes☐ Approved D Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission VIRTUAL MEETING Oct. 13, 2020 7 p.m. I. Call to Order Chair Ites called the meeting to order at 7:08 p.m. II. Roll Call Answering roll call were Commissioners Miller, Strother, Mork, Nahlovsky, McAwley, Sorem, Dahlien, Doscotch, Good, Ites Absent: Commissioners Nelson and Willette Staff present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom Swenson, Assistant Director Recreation & Facilities Tracy Petersen, and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by Miller to approve the meeting agenda. Motion seconded by McAwley. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Motion made by McAwley to approve the Sept. 8, 2020 minutes. Motion seconded by Miller. Roll call vote. Motion carried. V. Special Recognitions and Presentations A. Introduction of New Student Commission Members Staff Liaison Vetter introduced new student commissioners Nick Mork and Jack Sorem. Both student commissioners took a few minutes to introduce themselves to the commission. VI. Reports/Recommendations A. Edina Garden Council Update on the Tranquility Garden Project at Arneson Acres Park Staff Liaison Vetter introduced Karen Platt, Liz Genovese, and Betty Workinger from the Edina Garden Council. Ms. Platt and Ms. Genovese gave a PowerPoint presentation to the commission on the Tranquility Garden project at Arneson Acres. Commissioners asked questions. B. 2020 Work Plan Report Draft Minutes☒ Approved Minutes☐ Approved D The following updates were given on the 2020 Work Plan initiatives. Initiative #1 - Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan Staff Liaison Vetter informed the commission the city has filled the Environmental Resources Coordinator position and he knows the climate action plan is high on their list to get done. He is also hoping Jessica Wilson, Water Resources Coordinator, will be able to give the commission a presentation on how the flood reduction task force is going, specifically around some of the major projects they are studying within the city. The commissioners working on this initiative are in the waiting mode and once it is available staff will present it to them. Initiative #2 - Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B) Committee will be comprised of not more than 2-3 members from each commission and one member from each commission will serve as co-chair. Staff Liaison Vetter informed the commission this will be on the 2021 Work Plan and has been changed, staff from Parks & Recreation and the Race and Equity Coordinator will develop the framework for a strategy to help identify barriers by members of the community of color. Once it is completed, they will bring that to the subgroup for review and comment. Initiative #4 - Develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy and Environment commission and Human Rights & Relations commission will appoint up to two members for feedback on final criteria before it goes to council. Staff Liaison Vetter informed the commission that the commissioners working on this have met and talked about a draft strategy. The draft has gone to the EEC and the HRRC for feedback and they have provided their feedback. Staff Liaison Vetter noted he will work with Commissioner Nelson to see if that groups needs to come back together before it is presented to the Parks & Recreation Commission. Initiative #3 - Develop an approach to build community by proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Staff Liaison Vetter informed the commission he is not aware of any updates on this initiative. Initiative #5 – Assist staff with the pursuit of funding opportunities for Braemar Park Master Plan. Initiative #6 - Assist staff with the pursuit of funding opportunities for Fred Richards Park Master Plan. Draft Minutes☒ Approved Minutes☐ Approved D Staff Liaison Vetter informed the commission there are a few additional grant opportunities out there that they have looked at and a lot of those do require matching funds. It is something to keep in mind as they move forward in how they could leverage dollars. Initiative #7 - Study and report on the strategic goal of 15% of Edina land dedicated to parks and green spaces. Staff Liaison Vetter informed the commission the group has been meeting and is putting together some data around the 15% and what that means as far as leading to benchmarking which is an initiative on the 2021 Work Plan. C. 2021 Work Plan Feedback Chair Ites gave the commission an overview of his presentation and the 2021 Work Plan initiatives that he presented to the City Council at the work session on Oct. 7. He indicated the Mayor did ask if the commission has or will be having any discussion about a potential referendum to which he replied to him it has been brought up. Chair Ites indicated at last month’s meeting commissioners asked to be on certain initiatives for the 2021 Work Plan; however, he did not include his preferences. He noted he would like to work on Initiatives #2, #3 and #4. He asked the commissioners if they would like to be added to any of the initiatives for the 2021 Work Plan. He pointed out there can be a maximum of four voting commissioners on each initiative and student commissioners would be allowed in addition. Commissioners Good and Dahlien and student commissioners Mork and Sorem asked to be on Initiative #5. Commissioner Miller asked to be added to Initiative #1. D. 2021-2025 Capital Improvement Plan Update Staff Liaison Vetter gave the commission a PowerPoint presentation and gave a quick update on the stance of the Capital Improvement Plan. Staff Liaison Vetter thanked Assistant Director Petersen because she has been the staff representative on the CIP process and knows the details. He reminded the commission that the CIP is a policy document for guiding projects, and it will be introduced to the City Council in late October and the City Council will act on it in December. Commissioners asked questions, made suggestions, and stated concerns. Commissioner Good thanked the staff for all their hard work in putting this plan together. VII. Chair and Member Comments  Commissioner McAwley informed the commission she drove by Arden Park today and the grass is growing in and the place looks great. She continues to hear nothing but accolades Draft Minutes☒ Approved Minutes☐ Approved D from people about how great the park is now. She congratulated the Parks & Recreation Department on a successful project.  Commissioner Good noted he was pleased to see the renaming of Garden Park in recognition of the Yancey Family. He thanked the Parks & Recreation Commission and others in the city that helped get that accomplished.  Commissioner Good informed the commission his wife, he and others are big pickleball players and are happy to see how well utilized the pickleball courts have been. However, he thinks they could still use a little more revision of what they call their pickleball overflow issues. He noted one would be to put some racquet holders up and try to monitor and oversee the flow people that might be waiting. The current holders are on the tennis court screen and that is a little bit confusing, they should be put on the pickleball court screen. He commented they should also maybe think where the people are congregating. A few times he has seen people congregating on the hillside waiting for a court to open and not over in the corner where the bench is. Some people drive up, park and sit and never see the fact they are trying to monitor the level of play for people who are waiting. He also thinks they can be more directive with some signage on expectations because he has seen the tendency for players to still kind of hold the court until they are done playing. He noted as pickleball continues to grow they are going to need to do a better job of trying to support the community to make that change and police itself.  Commissioner Good informed the commission another thing he heard in the community is to act on having mountain bike paths. It is in the Braemar Master plan, but they have not been able to start that yet. He added there was some good recognition of the Edina High School Mountain Bike team and the success they are having and so that flows over to the rest of the community.  Commissioner Good informed the commission another thing he has heard from the community is that people would like to play more platform tennis; at the moment it’s really only at private country clubs and so he has heard there is a need to have a couple of public platform tennis courts in Edina.  Chair Ites informed the commission he has played golf 60 times at Braemar Golf Course this year. He indicated when the golf dome closed on March 15, they were losing $10,000 a day for 50 days which was not very attractive at that point. However, he heard from the general manager at Braemar Golf Course that the expectation is 70,000 rounds of golf will be played at Braemar Golf Course and over a million dollars with the driving range. He thanked the Parks & Recreation staff because it has become a much more successful summer in total than they ever thought in early April. Commissioner McAwley also gave kudos to the staff; they did a tremendous job all summer long.  Chair Ites informed the commission he recently talked to the golf pro, Jay Meyerhoff, and it is his goal in the next year for the youth golf program to have 2,000 participants. Chair Ites thinks this will be probably the largest in the United States in terms of youth golf. VIII. Staff Comments Staff Liaison Vetter gave the following updates: Draft Minutes☒ Approved Minutes☐ Approved D  The semi-annual buckthorn dump will take place on Oct. 17, 18, 24, and 25 at Braemar Golf Dome.  Staff is working with the Environmental Health on organics recycling.  The Pumpkin Smash and Bash will occur on Nov. 4 at Countryside Park.  There are some new Art Center workshops going on.  There will be a Senior Drive-thru Resource Fair on Nov. 5 at the Braemar Golf Course parking lot.  Staff is getting ready for winter and the hiring process has begun for warming house attendants as well as staff for the backyard rink. IX. Calendar of Events A. Upcoming 2020 Meeting and Events Staff Liaison Vetter informed the commission they do not yet know the status or style of meetings going forward; they are taking direction from the Administration Department and will know that on a month to month basis. X. Adjournment Motion made by McAwley to adjourn the Oct. 13, 2020 meeting at 8:56 p.m. Motion seconded by Good. Roll call vote. Motion carried. Date: November 10, 2020 Agenda Item #: V.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Nicole Gorman, Recreation Supervisor and Luther Overholt, City Forester Item Activity: Subject:Special Project Request: Bocce Ball Courts at Kojetin Park Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. Provide feedback and discussion on the special project request. INTRODUCTION: A resident has submitted a special project proposal for a bocce ball court to be considered at Robert J. Kojetin Park located at 4201 W. 44th Street. The resident has been invited to the November meeting to introduce their request in concept. ATTACHMENTS: Description Staff Report: Special Project Request - Bocce Ball at Kojetin Park Nov. 10, 2020 Parks & Recreation Commission Nicole Gorman, Recreation Supervisor and Luther Overholt, City Forester Special Project Request: Bocce Ball Courts at Kojetin Park Information / Background: A resident has submitted a special project proposal for a bocce ball court to be considered at Robert J. Kojetin Park located at 4201 W. 44th Street. The resident has been invited to the November meeting to introduce their request in concept. The sport of bocce ball is played on a long and narrow court surface that should consist of a material providing minimal bounce, such as decomposed granite, sand, or crushed oyster shell, none of which require any water. The standard size of a bocce ball court is 90 feet by 13 feet. The object of bocce ball is to roll your bocce balls closer to the pallino (jack) ball than your opponent. The game (frame) is complete after the balls have been thrown and points awarded. Balls are tossed or rolled underhand. Currently, there are no permanent bocce ball courts within the Edina park system. Kojetin Park is 2.69 acres and currently includes a playground and picnic area. Staff Analysis: When reviewing this proposal, staff identified potential factors that are impacted. Funding Funding for an added project not identified in the capital improvement plan could be challenging. Currently the Parks & Recreation Department has 85 projects that are not funded, totaling over $46 million. With the addition of a park amenity there is also a long-term cost to maintenance as well as a future replacement cost. City staff has not explored cost estimates on this project but anticipate it could be up to $15,000. Staff has also not researched the viability of any grant funding sources outside of the $5,000 the resident has offered to donate towards the project. The city would also need to explore the option of possible funding through the city’s operating budget. Location The proposal provided indicates Robert J. Kojetin Park as the requested location for a bocce ball court. This park has enough open space that is not programmed to include the requested amenity. A potential impact of adding a bocce ball court to this proposed park could be additional traffic through the neighborhood. STAFF REPORT Page 2 In addition, there would be no plans to light the courts so use would be restricted to daylight restrictions in the spring and fall. The proposed courts would be weather dependent amenity with anticipated use in the spring, summer and fall. At this time, the concept would not trigger any additional regulatory approvals such as grading, planning and stormwater management. In summary, the Parks & Recreation Department has many amenity offerings in its park system. Variety and a diversification of those amenities should continue to be a long-term strategic goal. The popularity of bocce ball is increasing. Many surrounding park systems in the metro area have or are adding these courts. There is also reality that there are many unfunded projects primarily for existing amenities. While we understand there is a benefit to adding a bocce ball court at Kojetin Park, there are a few things to consider. New facilities and park amenities require ongoing maintenance and additional staff time. The proposed courts would require minimal maintenance of moving and replacement of aggregate as needed. If this request were to move forward the next step would be to develop a community engagement process. The community engagement process would likely include park users and the adjacent neighborhood. Staff Recommendation: The goal of adopting a special project request process was to allow residents to bring forth ideas about amenities to expand offerings in the park system. These requests are meant to be informal and used as a beginning point of dialogue, saving the resident, staff, and the commission from having to develop a detailed analysis for the project at the introductory stage. Staff is requesting feedback from the commission on this concept proposal from the resident to gauge interest. Taking into account commission feedback, staff would outline a more detailed process for the amenity request to possibly include steps such as petition of the council, engagement of the neighborhood/community, preparation of a detailed costing analysis and provide conceptual layout and construction requirements and recommendations. Date: November 10, 2020 Agenda Item #: V.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Amanda Clarke, Recreation Supervisor and Tiffany Bushland, Recreation Supervisor Item Activity: Subject:Special Project Request: Skate Park at Pamela Park Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Staff Repor: Special Project Request - Skate Park at Pamela Park November 10, 2020 Parks & Recreation Commission Amanda Clarke, Recreation Supervisor and Tiffany Bushland, Recreation Supervisor Special Project Request: Skate Park at Pamela Park Information / Background: A resident has submitted a special project proposal for a skatepark to be considered within the Edina park system. The resident has been invited to the November meeting to introduce their request in concept. A skatepark includes a variety of features including ramps, bowls, rails and/or pyramids that is used by an individual on a skateboard, bike, scooter or inline skates. The League of Minnesota Cities categorizes skateparks into a two-tier system: Tier 1 and Tier 2. Tier 1 skateparks have features that are 48 inches or less in height, and pyramids and bowls under six feet. Tier 2 skateparks have features over 48 inches and pyramids and bowls larger than six feet. Tier 2 systems require an additional insurance premium and the skatepark must be supervised by an on-site staff member. Currently there is one skate park located within Edina, at the Southdale YMCA. The skatepark is a Tier 2 skatepark and operated by the YMCA. Edina, Richfield and Bloomington contributed to the skatepark and it is open to residents of the three communities for a discounted fee. The park opened in 2003 and is maintained and staffed by the YMCA. The park has been closed during the operating season of 2020 due to COVID-19 restrictions. Staff Analysis: When reviewing this proposal, staff identified several factors that are impacted. Funding. Funding for an added project not identified in the current capital improvement plan could be challenging. Currently the Parks & Recreation Department has 85 projects that are not funded, totaling over $46 million. With the addition of a park amenity there is also a long-term cost to maintenance as well as a future replacement cost. City staff has not explored cost estimates on this project but anticipate it would be over the $100,000 threshold for publicly bid projects. Staff has also not researched the viability of any grant or private funding sources that might exist to defray or replace city costs. The lack of available funding is not a reflection on the merits of the proposed activity STAFF REPORT Page 2 Location. The proposal provided indicates Pamela Park as the requested location for a skate park. Pamela Park is a heavily used park and might not have the capacity for a skatepark addition. The placement of a skatepark should be in a community sized park that is easily accessible and visual. Edina has previously committed financially to having a skatepark in the community. The YMCA/Tri-City Skatepark is located in the City and The City of Edina contributed $80,000 to the construction along with the lease of the property. If a secondary skatepark was added to the community, it would better serve the community to place it geographically in another area of the city. Having two similar amenities on the easterly edge of Edina reinforces access barriers for those wishing to use the amenity that reside on the western or central portion of the community. One alternative to a skatepark, that surrounding communities have recently built are pump tracks. A pump track is a circuit of rollers, banked turns and features designed to be ridden completely by riders "pumping"—generating momentum by up and down body movements, instead of pedaling or pushing. It was originally designed for the mountain bike and BMX user, and now, due to concrete constructions, is also used by skateboarders, in-line skaters, and scooters and is accessible to wheelchairs. Pump tracks cater to a wide variety of rider skill levels and are more inclusive than skateparks. These parks bring many users together, however this also brings conflicting use that is not evident in a dedicated skatepark. There are many benefits to having a Tier 1 skatepark in Edina. A skatepark amenity would provide a free activity for an age demographic that typically does not have a lot of free options. It would give participants a safe gathering place while providing a sense of community and physical activity. A designated skatepark area also removes unwanted use in business areas within the city. Typical users of skateparks are teens that are often difficult to provide programming and amenities for. They are typically too old for traditional playgrounds and often prefer social group independence rather than traditional programming. In summary, the Parks & Recreation Department has many amenity offerings in its park system. Variety and a diversification of those amenities should continue to be a long-term strategic goal. There is also reality that there are many unfunded projects primarily for existing amenities. While we understand there is a benefit to a Tier 1 skatepark in the community, there are many things to consider. New facilities and park amenities require ongoing maintenance and additional staff time. According to The Edina Parks & Recreation Community Needs Assessment in 2016 there would be approximately 1,344 out of 20,672 households that would have an interest in a skateboard park. A skatepark was the lowest household impact of 28 park amenities studied. The highest was walking trails with 17,613 households. If this request were to move forward the next step would be to develop a community engagement process. The community engagement process would likely include park users, neighborhood associations, and a youth/teen focus group. Staff Recommendation/Next steps The goal of adopting a special project request process was to allow residents to bring forth ideas about amenities to expand offerings in the park system. These requests are meant to be informal and used as a beginning point of dialogue, saving the resident, staff and the commission from having to develop a detailed analysis for the project at the introductory stage. STAFF REPORT Page 3 Staff is requesting feedback from the commission on this concept proposal from the resident to gauge interest. Taking into account commission feedback, staff would outline a more detailed process for the amenity request to possibly include steps such as petition of the council, engagement of the neighborhood/community, preparation of a detailed costing analysis and provide conceptual layout and construction requirements and recommendations. Date: November 10, 2020 Agenda Item #: V.C. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2020 Commission Work Plan update Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description 2020 PARC Work Plan Parks & Recreation 2020 Approved Commission Work Plan Template Initiative 1 Initiative Type Completion Date Council Charge New Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support NA Initiative 2 Initiative Type Completion Date Council Charge Continue Dec-20 3 (review and recommend) Lead Commissioners Budget Staff Support Staff Liaison NA Review and Comment Progress Report: The Climate Action Plan is still in progress and will be provided upon draft. The Flood Reduction Strategy was reviewed in concept by the City Council. The Morningside Flood Infrastructure Project will be discussed with the City Council at the September 1, 2020 Work Session. Initiative commissioners are encouraged to review the presentation materials (staff will forward) for that discussion. The City's Water Resource Engineer will present to the commission an update. Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan.McAwley (lead), Lelas, Nelson, Doscotch Review and Recommend Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Strother (lead), Osborne Progress Report: This initiative is continuing to the 2021 Work Plan, which will include city staff creating a plan to reach communities of color and will be reviewed by both HRRC and PARC for their implementation. Initiative 3 Initiative Type Completion Date Council Charge New Dec-20 4 (review and decide) Lead Commissioners Budget Staff Support Staff Liaison NA Initiative 4 Initiative Type Completion Date Council Charge New May, 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Staff Liaison NA 25-35 Initiative 5 Initiative Type Completion Date Council Charge New September, 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $2,200,000 Review and Decide Review and Recommend Develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will appoint up to 2 members for feedback on final criteria before it goes to Council. Nelson (lead), Ites, Doscotch, Strother, Lelas, Osborne Develop an approach to build community by proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Nelson (lead), Ites, Osborne, McAwley Progress Report: Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully considered in 2020 before adjournment. Staff has researched other grant opportunities for certain portions of the master plan, however those programs require matching funds from the City. Progress Report: Initial meeting held on Feb. 27, 2020. Draft Prioritization sent to HRRC and EEC. Comments from EEC and HRRC received. Staff is currently modeling submissions based off of draft critieria. Review and Decide Assist staff with the pursuit of funding opportunities for Braemar Park Master Plan Ites and Miller (leads), Willette, Good Initiative 6 Initiative Type Completion Date Council Charge New September, 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $13,700,000 Initiative 7 Initiative Type Completion Date Council Charge New Dec-20 1 (study and report) Lead Commissioners Budget Staff Support Staff Liaison, Other NA 20-25 Parking Lot Review and Decide Assist staff with the pursuit of funding opportunities for Fred Richards Park master plan.Dahlien and Willette (leads), Ites Progress Report: Initial analysis of acreage percentages indicates Edina meets the 15% strategic goal. Additional research is being undertaken to determine any system gaps with this analysis. Study and Report Study and report on the strategic goal of 15% of Edina land dedicated to parks and green spaces. Good (lead), Dahlien, Miller Progress Report: City Council submitted a resolution of support to the MN Legislature for a Local Option Sales Tax. Due to the limited session that topic was not fully considered in 2020 before adjournment. Staff has researched other grant opportunities for certain portions of the master plan, however those programs require matching funds from the City. Date: November 10, 2020 Agenda Item #: VII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Informational Items Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Attached are informational items of note. ATTACHMENTS: Description Informational Items - November, 2020 Nov. 10, 2020 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Informational Items Information / Background: Melody Lake Park As part of the 2021 street reconstruction projects, an area identified for construction includes the roadways around Melody Lake Park. An area on the western edge has been identified to be converted to naturalized buffer plantings. Staff will provide a more detailed update at the Nov. 10, 2020 meeting. Halloboo Drive-Thru Event Our First Annual HalloBoo Drive-Thru Event held on October 28 was a huge success. We had 20 community partners sign up to host a booth and 120 cars registered for a total of 260 kids. We received many compliments and notes of thanks for hosting a fun, safe, and creative way to trick or treat this year. A huge thank you to all our community partners for making this event possible. Youth Athletic Associations Outdoor fall athletic association activities are wrapping up for the season. This fall over 2,500 athletes participated in sports through the local youth athletic associations. The number of participants for the fall include: • Football- 572 • Soccer 1,453 • Lacrosse 63 • Baseball 399 • Softball 110 Braemar Golf Course/Dome The golf courses and the outdoor driving range officially closed for the season on Monday, November 2. A total of 45,873 rounds were played on the Championship 18 and 25,188 rounds were played on the Academy 9 totaling 74,061 rounds. In addition, 72,500 range buckets were hit at the driving range in 2020. The recent snowstorm resulted in our course and grounds staff losing crucial days of course winterization and maintenance. The staff will now focus on maintenance activities like deep-tine aeration of the greens, blowing out the irrigation system and two snow mold applications. These end of season activities are essential to ensure that we have a great looking course for our patrons in the spring. STAFF REPORT Page 2 The Golf Dome is now open seven days a week, 7 a.m.-9 p.m. As a reminder, the Golf Dome is open under its COVID-19 Operating Policy. Please visit https://www.edinamn.gov/1752/COVID-19-Operating-Policy for more details. Centennial Lakes Winter Skating Season Staff is in the process of planning for the upcoming skating season. With COVID-19 capacity restrictions for the Hughes Pavilion, staff is evaluating how to safely manage skaters and skate rental. With reduced winter indoor activity options, we anticipate a high-volume of use at the park. Recreation Winter Special Events Recreation staff will be offering three (3) new winter special events in the upcoming months. The events include a Family Movie Night at the Dome on November 24, a Hunt for Yeti Scavenger Hunt beginning on December 7 and Winter Wonderland at Centennial Lakes Park on December 13. All events will be pre- registration and follow COVID-19 guidelines. Senior Center/Hennepin County Library Improvements Hennepin County is close to completing the roof and mechanical replacements at the Senior Center/Library. City staff will also be completing some smaller painting, flooring and lighting improvements for the senior center level for the remainder of the year. The senior center remains closed to the public. Staff has been staying connected with our seniors through The Times newsletter, virtual programs, phone calls and some upcoming drive-thru events. Braemar Arena Live Streaming Braemar Arena has received numerous requests from customers and visitors to live stream events. These requests have increased during the COVID-19 pandemic as there are limitations to attending in person events. An agreement was approved with Itasca Marketing-MN Hockey TV to allow for technology that will provide live streaming of any event held in any of the four rinks at the arena. The agreement does not include Edina High School as they have their own agreement with Itasca Marketing-MN Hockey TV. Edinborough Park SE Plaza Improvements The improvements at the southeast plaza entrance at Edinborough Park are mostly completed. The purpose of the improvements was to address drainage improvements that impacted the facility entrance and led to the deterioration of the building materials. There are several items that will need to be completed in the spring. The entrance was opened for use on November 3. Scouting Projects Staff has met with two separate residents working towards their Eagle Scout badges. Both projects concepts are to improve the wayfinding and signage at Bredesen Park and Rosland Park. Rosland Park would include updates to the wayfinding for the frisbee golf course. As the projects progress staff will continue to work with the candidates and provide informational updates to the commission. Weber Park Tennis Court Resurfacing The condition of the playing surface at Weber Park tennis courts had deteriorated due to the age of this surface. The court surface is currently being completely removed and replaced. The removal and first lift of asphalt are complete. The final lift of asphalt is scheduled to be installed this fall, weather permitting. The color topcoat will be installed in the spring. Date: November 10, 2020 Agenda Item #: VII.B. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:City Council Updates Oct. 20 and Nov. 4, 2020 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description City Council Updates Oct. 20 and Nov. 4, 2020 City Council Updates By Scott Neal Oct. 20, 2020  Approved the Hennepin County Healthy Tree Canopy Grant Agreement. Nov. 4, 2020  The City Council reviewed and commented on the draft 2021 Commission Work Plans. Date: November 10, 2020 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Upcoming Meetings and Events - November Nov. 10, 2020 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2020 Meetings and Events Date Meeting Time Location Tues. April 14 Regular Meeting 7:00 pm Canceled Thurs. April 30 Commission Member Annual Reception 6:00 pm Canceled Tues. May 12 Regular Meeting 7:00 pm Canceled Thurs. May 21 Chair and Liaison Annual Morning Meeting 7:00 am Postponed Tues. June 9 Regular Meeting 7:00 pm Canceled Tues. June 16 Commission Work Session w/ City Council 5:30 pm Virtual Meeting Tues. July 14 Regular Meeting 7:00 pm Virtual Meeting Mon. Aug. 10 Regular Meeting (Monday) 7:00 pm Virtual Meeting Tues. Sept. 8 Regular Meeting 7:00 pm Virtual Meeting Tues. Oct. 6 2020 Work Plan Review w/ Council (Chair only) 5:30 pm Virtual Meeting Tues. Oct. 13 Regular Meeting 7:00 pm Virtual Meeting Tues. Nov. 10 Regular Meeting 7:00 pm Virtual Meeting Tues. Dec. 8 Regular Meeting 7:00 pm TBD The meeting schedule for 2021 will most likely be established in December by City Council action.