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Home My WebLink About2020-05-05 City Council Work Session Meeting PacketAgenda City Council Work Session City of Edina, Minnesota VIRTUAL MEETING Call 800-374-0221, enter Conference ID 4909228 to listen to meeting Tuesday, May 5, 2020 5:30 PM I.Call To Order II.Roll Call III.Housing Strategy Task Force Update and Charge Review IV.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli&cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: May 5, 2020 Agenda Item #: III. To:Mayor and City Council Item Type: Other From:Stephanie Hawkinson, Affordable Housing Development Manager Item Activity: Subject:Housing Strategy Task Force Update and Charge Review Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Discussion only. INTRODUCTION: The Housing Strategy Task Force was formed in the spring of 2019 with their first meeting held June 24, 2019. The approved charge states that the Task Force will develop a comprehensive housing strategy with the following priorities: Types of Housing Sizes Affordability Location The Task Force will present a summary of their work, including the four key housing issues and request feedback and guidance from the City Council. ATTACHMENTS: Description Work Plan and Comprehensive Plan Inventory of Topics Task Force Charge Roles of Advisory Groups Category Sub-category Reference #Topic Area Subject Reference #Topic Area Subject Is it a Goal, Objective, Strategy or Tactic?Affordable / Market Own/Rent Target Group Primary Tool Secondary Tool Metric of Success How Task Force Report Might Address It 2B Affordable Targets for affordable housing by household type 4G.3 Choice 3. Promote affordable and workforce housing that includes a range of housing prices and options, based on the principle that those who contribute to the community should have the opportunity to live here. Also, this housing vision strengthens and reinvigorates community institutions and makes the city an attractive destination for young families. GOAL Affordable Both WorkforceYoung Families All # of afford units Document successful actions for adding workforce housing 1A 2B Housing Stock; Affordable Single-family teardowns; Set targets 4G.5 Choice 5. Protect and maintain lifecycle housing that is important for attracting young families.GOAL Affordable Own Young Families All # of households w/ 0-18 yr olds (relative) Identify causes of loss of this housing, and successful tactics for adding starter homes - retention and new 2B Affordable Set targets for affordable housing by household type 4G.4 Choice 4. Promote lifecycle housing to support a range of housing options that meet people’s preferences and circumstances in all stages of life.GOAL Both Both All Planning Finance Increased diversity of housing types & prices Identify successful actions for adding lifecycle housing Identify tactics that allow people to move between housing types, anf that encourage people to choose to move 1C 2B Housing Stock; Affordable Multi-family affordable housing needs Set targets for affordable housing by household type 1G.1 Supply & Growth 1. Seek to accommodate the total new households projected to locate in the city by the year 2040.OBJECTIVE Both Both All All # of households Allow, support, and encourage growth in the number of homes in Edina 2B Affordable Targets for affordable housing by household type 2G.1 Afford- ability 1. Encourage the production of additional affordable housing units and retention of existing affordable housing units to meet the city’s housing needs and its Metropolitan Council affordable housing need allocation of 1,220 units. OBJECTIVE Affordable Both All All Units - 1,200 affordable Identify causes of loss of affordable housing, and successful tactics for growing the number of affordable homes - new and retain existing. 1C 2B Affordable Multi-family affordable housing needs; Targets for affordable housing by household type 4G.6 Choice 6. Retain and expand housing ownership options, while also supporting a balance between ownership and rental households.GOAL Both Own All All # of owner and rental units Identify programs that successfully expand homeownership 2I.15 Afford- ability 15. Develop marketing plans for subsidized affordable rental and ownership units targeted geographic areas or groups in the metropolitan area who may be unlikely to consider renting or purchasing housing in Edina due to inaccessibility of information or concerns about discrimination. STRATEGY Affordable Both All Marketing Marketing Plan Re Housing Options in Edina Define the key audience Define key messages (internal or via consultant) Design marketing plan to reach the range of prospective residents. 2I.5 Afford- ability 5. Expand educational outreach to the larger metropolitan community about programs that are available in Edina to foster affordability and maintenance.STRATEGY Affordable Both All Marketing Education Marketing Plan Re Housing Options in Edina Define the key audience Define key messages (internal or via consultant) and programs to promote Design marketing plan. 1D Housing Stock Consider potential impacts of and needs created by demographic changes in the city 2G.7 Afford-ability 7. Engage Edina residents, through Edina Neighborhood Associations, faith institutions, the Senior Center, and other community organizations, in a dialogue about the city’s commitment to affordable housing, with the intention to educate and engage all Edina residents about this issue and public policies to address it. STRATEGY Affordable Both All Communications Engagement Change in public sentiment Re affordable housing Design a communications plan and engagement strategy for community dialogues about affordable Housing Fund staff or consultants to execute the work Partner with affordable housing advocates and residents who need inexpensive homes 1D Housing Stock Consider potential impacts of and needs created by demographic changes in the city 2I.14 Afford- ability 14. Ensure race and equity are addressed in the dissemination and publicizing of information on affordable units.STRATEGY Affordable Both All Communicati ons Engagement Change in public sentiment Re affordable housing Marketing plan to inform people about affordable housing options in the city, intentionally designed to reach the range of prospective residents. 2I.3 Afford- ability 3. Encourage long-term management strategies for affordable housing, in cooperation with successive households.GOAL Affordable Both All Education Engagement # of people using info Affordable Housing - ??? 4I.1 Choice 1. Support the development of a program that will assist workers employed within the city to live in the city and attract new residents to the area.STRATEGY Affordable Both Workforce Education Program % of people who work & live in the city Identify successful models that connect employers, employees, and homes within the community. 2I.13 Afford- ability 13. Support the use of rental assistance programs for income-eligible households within the city.STRATEGY Affordable Rent All Education Program Increased % of landlords accepting rental assistance Identify successful models that increase the acceptance of rental assistance by landlords. 4I.2 Choice 2. Offer resources to support senior residents seeking to age-in-place.STRATEGY Both Both Seniors Program Finance Program for Seniors Living at home Identify successful models that help seniors age in place 2G.9 Afford- ability 9. Promote owner-occupied units over rental units when providing affordable housing.GOAL Affordable Own All Finance Policy % of afford units as ownership Identify successful owner-occupied models for affordable homes 1A2B 2C4A-D All Teardowns; NOAH; Targets; Finance Tools 3I.3 Quality & Design 3. Consider program of assisting income eligible property owners with rehabilitating their homes to extend their useful life in a manner that also complements the dwelling’s character and is compatible with the character of the surrounding neighborhood. STRATEGY Both Own All Finance Program City Rehab $ Program Identify successful models of programs and incentives assist income eligible property owners to rehabilitate their homes 1I.2 Supply & Growth 2. Create a financing plan for implementing all of the housing plan policies.GOAL Both Both All Finance Financing Plan Create a financing plan 4C City Resources Additional finance tools and partnerships 2I.12 Afford- ability 12. Provide a mortgage assistance program to specifically target income-eligible workers employed within the city to enable them to live in the city. The City may choose to collaborate with other organizations to develop this program. TACTIC Affordable Own All Finance Mortgage Assistance Program Identify successful workforce-oriented mortgage assistance programs and partnersBIG PICTUREMARKETINGENGAGEMENTPROGRAMSFINANCETASK FORCE WORK PLAN COMPREHENSIVE PLAN CONSULTANT TEAM CLASSIFICATION OF COMPREHENSIVE PLAN SUBJECTS 2I.7 Afford-ability 7. Continue to implement the City’s inclusionary affordable housing policy, and ensure that any accumulated funds are invested appropriately in expanding affordable housing options. TACTIC Affordable Both All Finance Spending Plan for Inclusionary Funds Recommend principles for annual investment of inclusionary housing funds 4A City Resources Identify all financing alternatives 2I.10 Afford- ability 10. Identify additional creative funding approaches, such as socially oriented investing models, use of tax credits, modified forms of tax increment financing, and other alternative financing structures. TACTIC Both Both All Finance TF Report - Inventory of Financial Strategies Identify new, locally-legal, financing strategies that have worked in other places 4D City Resources Analyze use and effectiveness of city subsidies 2I.11 Afford- ability 11. Review existing subsidized housing affordability agreements and use of housing vouchers to determine status. [What does "status" refer to?]TACTIC Affordable Rent All Finance Vouchers Determine method and plan for the reviews. 4C City Resources Additional finance tools and partnerships 2I.4 Afford- ability 4. Continue to fund and expand financial and technical support of community land trusts that provide affordable housing within the city.TACTIC Affordable Land Trust All Finance Land Trust # of units in Land Trust Identify Community Land trusts active in Edina or interested in working here Identify what resources they require and potential to meet goals 2G.6 Afford-ability 6. Increase housing stability and security of residents living in affordable housing.GOAL Affordable Rent All Ordinance Policy Tenant Rights Ordinance Identify successful strategies to increase stability and security for tenants 2G.3 Afford-ability 3. Support tenant rights to ensure that renters are treated fairly and equitably by landlords.STRATEGY Affordable Rent All Ordinance Policy Tenant Rights Ordinance Identify model Tenants Rights ordinances 2I.9 Afford- ability 9. Investigate the need for, and implement as deemed appropriate and practicable, tenant protections, including rental licensure and tracking, tenant notification requirements, or other approaches. TACTIC Affordable Rent All Ordinance Policy Tenant Rights Ordinance Identify reasons other communities have passed tenant's rights ordinances Identify principles to evaluate whether they are needed in Edina 2G.10 Afford- ability 10. Recognize that housing is a long term investment and promote housing policies that offer enduring opportunities for medium and low income residents to house themselves, emphasizing home ownership. GOAL Affordable Own All Policy Education % of afford units as ownership Identify models that expand the ability of medium- and low- income residents to invest in housing. 4I.4 Choice 4. Develop and implement fair housing policy.TACTIC Both Both All Policy Fair Housing Plan Identify Fair Housing Policy resources Recommend a model a fair housing policy 3G.5 Quality & Design 5. Encourage the use of green and sustainable building materials and methods, to reduce the environmental impact of residential construction and maintenance.STRATEGY Both Both All Policy Finance Green Building Policy Identify models that encourage green building design and retrofits, and green affordable homes. 1A 2C Housing Stock; Affordable Single-Family Tear downs; NOAH 2G.2 Afford- ability 2. Encourage the preservation and maintenance of, and improvements to, existing subsidized and naturally occurring affordable housing (NOAH).GOAL Affordable - NOAH Both All Preservation Finance # of NOAH units Identify the cause for loss of NOAH Identify successful models for preserving NOAH 1A 2C Housing Stock; Affordable Single-Family Tear downs; NOAH 3G.4 Quality & Design 4. Maintain some of Edina’s lower square footage housing stock in order to attract new residents and retain existing residents, including providing affordable options. GOAL Affordable - NOAH Own All Preservation Finance # of small starter homes Identify the cause Edina is losing lower square footage housing stock. Identify successful models to retain smaller homes 1A 2C Housing Stock; Affordable Single-Family Tear downs; NOAH 3I.2 Quality & Design 2. Encourage repairs and improvements to existing single-family homes that avoid tear-downs, extend their useful life, and ensure that they are designed and maintained in a manner that complements the dwelling’s character and is compatible with adjacent homes and the character of the surrounding neighborhood. STRATEGY Affordable - NOAH Own All Preservation Finance # of small starter homes Identify the underlying cause of tear-downs Identify model policies, programs, and incentives that have succeeded in slowing tear-downsZoning code revisions that support quality design and neighborhood compatibility 3G.1 Quality & Design 1. Provide an attractive living environment and promote housing that is compatible in quality, design, and intensity within neighborhoods in order to ensure the vitality and health of single-family and multifamily/mixed-use neighborhoods. GOAL Both Both All Zoning Planning Quality of Life ratings Clearly define building attributes of design that Edina residents value. 3G.2 Quality & Design 2. Where appropriate and guided by city policy, encourage the development of walkable neighborhoods that provide a range of daily needs within walking distance, potentially reducing reliance on cars. STRATEGY Both Both All Zoning Planning Reduced miles driven per household (relative) Identify examples of design that promotes walkability. 3G.3 Quality & Design 3. Housing should support and be supported by surrounding land uses, traffic capacity and patterns, public facilities, and connections to open space and natural resource features. STRATEGY Both Both All Zoning Planning Quality of Life ratings Clearly define neighborhood attributes of design that Edina residents value. 1A Housing Stock Single-family teardowns 4I.3 Choice 3. Assist neighborhoods in retaining starter housing stock that can accommodate young families. City programs and policies can promote such features as housing affordability, sidewalks, and proximity to recreational amenities such as parks (including pocket parks), playgrounds and community gardens that act as magnets to encourage young families to settle in the city. STRATEGY Affordable - NOAH Both All Zoning Finance Decreased tear downs Identify reasons people choose to do a tear down. Identify zoning code provisions that enable tear downs.Identify zoning provisions that could discourage tear downs and improve neighborhood amenities. 2G.5 Afford- ability 5. Promote the preservation and production of affordable housing through the areas of Edina accessible to transit by addressing financial and zoning barriers.STRATEGY Affordable Both All Zoning Finance Zoning change # Afford Units near TOD Assess the cost of zoning provisions and their impact on affordability Identify where Edina offers notable transit and mobility alternatives Identify models that encourage housing opportunities and a diversity of housing types 4G.1 Choice 1. Promote increased housing opportunities and a diversity of housing types by promoting the creative and innovative use of land guided for residential/commercial mixed-use while promoting transit use and other mobility alternatives. STRATEGY Both Both All Zoning Planning Reduced miles driven per household (relative) Identify where Edina offers notable transit and mobility alternatives Identify models that encourage housing opportunities and a diversity of housing types 4G.7 Choice 7. Support the development of both mixed income and 100% affordable housing throughout Edina where there is access to transit.GOAL Affordable & Mixed Income Both All General Land Use # of units near TOD Identify where Edina offers notable transit and mobility alternatives Identify models that encourage housing opportunities and a diversity of housing types Policy2I.2 Afford-ability 2. Collaborate with the public, nonprofit, and private sectors in planning and developing housing, especially focused on the provision of mixed income, affordable, and other housing types the marketplace does not sufficiently provide. STRATEGY Both Both All Zoning Finance Diversity of housing types Identify likely PPP collaborators to plan and develop mixed income and affordable homes. Identify barriers to success, and needed resources.PRESERVATIONZONING & LAND USEFINANCETENANT RIGHTSPOLICIESLand Use DesignTOD 3G.6 Quality & Design 6. Support healthy housing options through missing middle planning, neighborhood community, and building design and maintenance, as well as walkable and livable neighborhoods that encourage active living. GOAL Both Both All Zoning Planning Housing Diversity; Quality of Life ratings Identify successful models and tools that retain and create missing middle housing. Identify barriers to adding more missing middle homes. Identify best geographies for adding missing middle homes. 2I.6 Afford- ability 6. Address any regulatory barriers that unnecessarily decrease housing affordability without a counterbalancing benefit to the community.STRATEGY Affordable Both All Zoning Zoning change # Afford Units Assess the cost of zoning provisions Assess the typical timeline for zoning and permitting approvals; what is the total range Assess the cost of approvals process, including the total range 1B Housing Stock Consider infill, small single-family ownership housing 2I.8 Afford- ability 8. Within appropriate areas, support flexibility in official controls to allow densities that are compatible with providing affordable housing options for residents. STRATEGY Affordable Both All Zoning Zoning change # Afford Units Identify models official controls that have successfully increased housing options in other cities. Evaluate benefits of flexibility versus by right options. 1B Housing Stock Consider infill, small single-family ownership housing 2G.4 Afford- ability 4. Revisit height and density zoning requirements if needed to make the development of affordable housing financially feasible in areas guided for redevelopment. TACTIC Affordable Both All Zoning Zoning change # Afford Units Assess the cost of zoning provisions and their impact on affordabilityRecommend changes that directly improve affordability 2I.1 Afford- ability 1. Provide active leadership to meet affordable housing needs for residents and workforce through land use and fiscal policies, and to manage funds accordingly.STRATEGY Affordable Both All Zoning Finance Zoning change # Afford Units Recommend city ordinance and city-controlled process changes 2G.8 Afford- ability 8. Engage the Planning Commission and the Human Rights and Relations Commission to annually review with staff and report to the City Council the City’s progress in meeting affordable housing and diversity goals as set out in this Chapter, in order to measure the success of the Affordable Housing Plan and recommend changes required to better advance those goals. TACTIC Both Both All Annual Scorecard Scorecard TF Report - Annual Scorecard Identify a model annual scorecard to track housing metrics. Identify metrics to include on the scorecard. Identify target date City should produce the scorecard. 3I.1 Quality & Design 1. Maintain and update a citywide survey of housing conditions, to determine where additional investment may be needed.TACTIC Both Both All Survey Survey results Identify housing conditions that need to be identified by this survey. 1I.3 Supply & Growth 3. Develop a housing implementation strategy to guide future housing priorities and actions.GOAL Both Both All TF Report TF Report Charge for the Housing Task Force Report 2A Affordable Set path to add 1,220 affordable units 1I.1 Supply & Growth 1. Assign responsibility for implementing all of the housing plan policies. Provide an annual progress report.STRATEGY Both Both All TF Report TF Report - Implementation Matrix Include implementation matrix in the report, with roles. 1G.2 Supply & Growth 2. Acknowledge the interrelationship between land use, transportation, and public school enrollments, and support development of housing in areas accessible to a range of transportation options, including bicycle, pedestrian, and transit. STRATEGY Both Both All TF Report Amenities that Complement Housing Provide reports and research from researchers and other cities and regions that shows the interrelationships. 3A 3B 3C 3D Community Drivers and Housing Education; Surburban to Urban; Quality of Life; and Population Growth 1G.3 Supply & Growth 3. Recognize that successfully reaching affordable housing goals assists the city in achieving related community goals, including: a. Accommodating housing for families with children in Edina schools; b. Maintaining community character and supporting a strong tax base; c. Fostering diversity by addressing disparities; d. Supporting Edina businesses’ ability to remain competitive in regional and global markets and attract quality employees; e. Providing lifecycle housing opportunities to allow residents to remain in the city throughout all life stages f. Addressing climate change through higher density development patterns that help reduce vehicle emissions (see Energy and Environment Chapter) STRATEGY Affordable Both All TF Report TF Report Include these goals in the report, as basis for the work. 4G.2 Choice 2. Promote a vision of community that is inclusive of a range of ages, incomes, abilities, and other demographics, and offers a range of housing options.STRATEGY Both Both All TF Report Vision Statement Translate this City vision statement into a framing statement for the report. Use this for the TF? Goal 1 - HOUSING SUPPLY & GROWTH: Accommodate all planned residential growth in the city based on planned infrastructure investments and other community goals and assets. Goal 2 - HOUSING AFFORDABILITY: Encourage the development and maintenance of a range of housing options affordable to residents at all income levels and life stages. Goal 3 - HOUSING QUALITY & DESIGN: Continue to support high quality design of residences and residential neighborhoods in a way that furthers sustainability, character, and livability, and maintains long term investment. Goal 4 - HOUSING CHOICE: Support the development of a wide range of housing options to meet the diverse needs and preferences of the existing and future Edina community. Goal:What is to be accomplished? Objective:Measurable results that support a goal Strategy:How will an objective be achieved? Tactic:Tool used to execute a strategyTRACKINGTASK FORCE REPORTComp Plan Topic AreasZoning EDINA ADVISORY TASK FORCE I HOUSING STRATEGY I CITY OF EDINA Page 1 CITY COUNCIL TASK FORCE CHARGE PROJECT: EDINA HOUSING STRATEGY PURPOSE Support the City’s development of a comprehensive housing strategy. OBJECTIVE - Gather information, perspectives and provide analysis that assists in the development of a comprehensive housing strategy for the community. - To review the current state of housing options in Edina. - To recommend an optimal composition of housing options to the City Council to ensure the long term fiscal and social health and viability of the community. - To propose a strategy to the City Council that seeks to achieve that optimal composition. STRATEGIES Stage 1: - Obtain public input on experiences with housing in Edina - Study other communities and best practices - Review past City studies/initiatives, including the 2006 Housing Succession Plan Stage 2: - Develop a recommendation for City Council using information from stage 1 The Housing Strategy Task Force will advance its proposed deliverables to the Planning Commission for a Review and Comments action prior to advancing the same deliverables to the City Council. TIMELINE - May 2019 through December 2019 KEY DATES May 7, 2019 Council authorizes the establishment of City Council Task Force June 4, 2019 City Council appoints Task Force members STAGE 1: GATHER INFORMATION/EXPLORATORY Aug. 7, 2019 Task Force presents initial findings report for Council to affirm (work session) STAGE 2: HOUSING STRATEGIES/RECOMMENDATION Dec. 3, 2019 Task Force presents final strategy to Council Dec. 17, 2019 Council adopts final strategy COMMITMENT EDINA ADVISORY TASK FORCE I HOUSING STRATEGY I CITY OF EDINA Page 2 - Appointed members will be asked to fulfill their work until Council adopts the final strategy in December 2019 - Appointed members should expect to meet at least monthly with additional off-line work - Appointed members should consider project timeline prior to appointments MEETINGS - The Task Force will establish their schedule including meeting times and dates as needed to complete the work - Conclusion of work must fall into the indicated timeline - Meetings are public LEVEL OF AUTHORITY CITY COUNCIL The establishment and appointments of a City Council Task Force are conducted by the Council. The Council has the authority to appoint/remove members. CITY MANAGER The City Manager has the authority to: - Designate the Staff Liaison and any additional staff support needed - Authorize financial resources - Enter into a service contract with a subject matter expert/consultant - Make recommendations to Council on adjustments to this Task Force charge TASK FORCE The Task Force has the authority to: - Conduct public engagement and collect input using the City’s public engagement protocols - Make adjustments/refinements to the strategy based on input and research - Recommend the final strategy which will be presented to Council for consideration TASK FORCE LEADERSHIP City Council will designate a member of the Task Force to serve as the Chair and another member as the Vice Chair. The role of the chair will include: - Prepare agenda - Lead meetings and facilitate discussions - Maintain meeting decorum - Encourage participation of all members The Vice Chair will support the Chair as needed and perform the chair duties if the Chair is unavailable. STAFF LIAISON City Manager will designate the staff liaison to the Task Force. Liaison role includes: - Support Task Force chair in preparing agendas and meeting materials - Provide technical expertise and access to City resources EDINA ADVISORY TASK FORCE I HOUSING STRATEGY I CITY OF EDINA Page 3 - Relay information from City Council to Task Force and vice versa - Submit packet materials for City Council review The Task Force does not direct the work of the liaison. RESOURCES AVAILABLE - The Task Force will have access to City resources available for advisory groups i.e. marketing/communications, meeting supplies, etc - Also, see City Manager’s level of authority OUTCOMES - Comprehensive housing strategy with the following priorities: o Types of housing o Sizes o Affordability o Location MEMBERSHIP APPLICATION The City of Edina’s Volunteer Edina program will manage the recruitment, application and onboarding process. CONSIDERATIONS & COMPOSITION City Council will appoint up to seven members with a variety of perspectives and experiences on housing in the community. Established 2016; Updated 2020.04.24 Advisory Groups Advisory Groups Advisory Groups Advisory Groups OverviewOverviewOverviewOverview.... There are a variety of reasons why advisory groups are utilized: • Local governments often use a variety of resident advisory groups to complete the mission of the City. • The City of Edina has established the following definitions to detail how each group is established, comprised, different and/or similar. • The term “Public Meeting” refers to a meeting that is required to be open to the public by the state Open Meeting Law. Only public meetings require meeting notice and a record of meeting minutes. Advisory groups or the City Council may at times invite or allow members of the public to attend meetings even if they are not a legal “public meeting.” For example, a Task Force could choose to hold an open house or allow the public to observe. City of Edina has four types of advisory groups 1. Boards and commissions 2. Committees (Sub-committees) 3. Working Groups 4. Task Forces The following chart shows who establishes what type of resident advisory groups and who that group is directed by. This section is to assist staff liaisons with the definitions and roles of each group. Committee and Working Groups Purpose. Committee and Working Groups Purpose. Committee and Working Groups Purpose. Committee and Working Groups Purpose. Boards and commissions may create committees and working groups to assist them with their work plan, however, committees and working groups work at the direction of the whole board or commission. The role of a committee or working group is to study issues in greater depth, to report findings back to the Board or Commission or to assist with community initiatives or events. Committee and Working Group Committee and Working Group Committee and Working Group Committee and Working Group Membership Composition.Membership Composition.Membership Composition.Membership Composition. Committee members may only be currently appointed members of a Board or Commission. Members can be from one or multiple different Boards or Commissions so long as they do not constitute a quorum for any single Board or Commission. Both requirements also apply to working groups, with the exception that working groups can include members of the public. City Council Boards & Commissions Committees Commission Members Only Working Groups Commission Members Public Members City Council or City Manager Task Forces City of Edina Advisory Groups Established 2016; Updated 2020.04.24 Membership & Guidelines.Membership & Guidelines.Membership & Guidelines.Membership & Guidelines. BOARDS & COMMISSIONSBOARDS & COMMISSIONSBOARDS & COMMISSIONSBOARDS & COMMISSIONS MembershipMembershipMembershipMembership • Members are selected by City Council. • Membership consists of regular and student members. • All appointments have term limits • Subject to Open Meeting Law • The City Manager appoints a staff liaison who provides administrative support to the board/commission as a body GuidelinesGuidelinesGuidelinesGuidelines • Boards and commissions are established to advise the City Council • Establishment and missions are outlined in City code • Boards and commissions are on-going • Meetings of boards and commissions are public meetings • Commissions can establish committees and working groups COMMITTEESCOMMITTEESCOMMITTEESCOMMITTEES MembershipMembershipMembershipMembership • The commission selects at least two, but less than a quorum of members • All members must be members of the commission • The commission selects a temporary Committee Chair • The committee elects their own chair and notifies the Commission • Not subject to Open Meeting Law GuidelinesGuidelinesGuidelinesGuidelines • Committees are established with the approval of the commission to assist with a work plan initiative • The commission has final recommendations on all matters which the committee has been given guidance • Staff does not provide support to committees • Meetings of Committees are not public meetings WORKING GROUPSWORKING GROUPSWORKING GROUPSWORKING GROUPS MembershipMembershipMembershipMembership • A Working Group is comprised of one or more members of the Board/Commission, but less than a quorum of members and includes members of the public • Commission selects the Working Group Chair. • The working group chair will recommend to the commission other working group members who are outside of the Board/Commission. The board/commission appoints additional working group members. • The Chair may also nominate a co-chair who is not a board/commission member. • Not subject to Open Meeting Law GuidelinesGuidelinesGuidelinesGuidelines • Established with the approval of the commission • Created when work requires more support • Set timeline • Notice is given to the public of the formation of the working group providing a minimum of 14 days for the public to express interest before members are selected • Commission has final recommendations on all matters of the working group • Staff liaison does not support working group • Meetings of working groups are not legally required to be public Established 2016; Updated 2020.04.24 TASK FORCESTASK FORCESTASK FORCESTASK FORCES MembershipMembershipMembershipMembership • Members are selected by City Council or City Manager • Members may be residents and non-residents; including City staff and board/commission members but may not include City Council members or other elected officials • Every Task Force has a staff liaison appointed by the City Manager • The Task Force chair and vice chair are appointed by the City Council or City Manager. Officers can be any Task Force member, including city staff or staff liaison Guidelines:Guidelines:Guidelines:Guidelines: • Must use “Task Force” as part of the group title • Task Forces have a limited life span and scope. They are formed to study a specific topic or activity, and typically last one year or less • The primary deliverable is a report to the City Council or City Manager that includes findings and recommendations. The City Manager will determine who will write the report (e.g., staff, consultant, or task force chair.) • Meetings of Task Forces are not considered public meetings unless designated as such by the City Council