HomeMy WebLinkAbout2020-10-07 City Council Work Session Meeting PacketAgenda
City Council Work Session
City of Edina, Minnesota
VIRTUAL MEETING
Call 800-374-0221, enter Conference ID 4306209 to listen to meeting
Wednesday, October 7, 2020
5:30 PM
I.Call To Order
II.Pledge of Allegiance
III.Roll Call
IV.2021 Commission Proposed Work Plans
V.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli&cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: October 7, 2020 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Other
From:MJ Lamon, Community Engagement Coordinator
Item Activity:
Subject:2021 Commission Proposed Work Plans Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None; information only.
INTRODUCTION:
Community Engagement Coordinator MJ Lamon and Assistant City Manager Lisa Schaefer will provide a brief
overview of the 2021 Commission Work Plan Development Process.
Each Commission Chair will then present the 2021 work plans proposed by his/her commission. The
presentation order is:
1. Parks & Recreation
2. Transportation
3. Planning
4. Heritage Preservation
5. Community Health
6. Human Rights & Relations
7. Energy & Environment
8. Arts & Culture
The work plan timeline is as follows:
October 7, 2020 City Council Work Session:
Chairs present proposed commission work plans.
November 4, 2020 City Council Work Session:
Staff presents recommendations and takes feedback from Council.
December 1, 2020 City Council Meeting:
City Council approves 2021 work plans
January 1, 2021: Work plans officially start.
ATTACHMENTS:
Description
Staff Presentation
Parks and Recreation Commission
Transportation Commission
Planning Commission
Human Rights and Relations Commission
Heritage Preservation Commission
Arts and Culture Commission
Energy and Environment Commission
Community Health Commission
Work Plan
Development
Process
Agenda
Process & Timeline
Roles
Next Steps
Chair Presentation
1
City Council Work Session
October 7, 2020
Vision Edina(20-25 Years)
Budget Work Plan Operating Budget(2 Years)
Department Work Plans (Annual)
Employee Work Plans (Annual)
Commission Work Plans (Annual)
Comprehensive Plan (10 Years)
Capital Improvement Plan (5 Years)
Strategic Policy
Implementation
Level
Two-Year Budget Work PlanCity-Wide Performance MeasuresApproval: City CouncilAccountable: City Manager
Annual Department Work PlansCity-Wide Performance Measures Approval: City ManagerAccountable: Department Director
Individual Work PlansAnnual Performance ReviewsApproval: ManagerAccountable: Employee
Annual Commission Work Plans Approval: City CouncilAccountable: Commission
2021 Annual Work Plan Calendar
4
Commissions develop proposed work plans with liaison advice and feedback
June–Aug.
Commission approves proposed work plan
September 25
Chairs present proposed work plans to Council
October
Staff present recommendations to Council
November 4
Council approves work plans
December 7
Annual Work Plan Begins
January
Roles for Tonight
CHAIRS
Present proposed initiatives
COUNCIL
Ask questions
STAFF LIAISONS
Listen
5
Next Steps
Staff Presentations –Nov. 4
City Manager will make recommendations based on City-wide view
Staff liaisons will be available for questions.
Staff will receive feedback from Council
City Council Approval Dec. 7
Staff will incorporate Council feedback and provide recommendation for final Council approval.
6
Presentation
Order
5:40 Parks & Recreation
5:47 Transportation
5:54 Planning
6:01 Heritage Preservation
6:08 Community Health
6:15 Human Rights & Relations
6:22 Energy & Environment
6:29 Arts & Culture
7
Commission: Parks & Recreation Commission 2021 Annual Work Plan Proposal Initiative #1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. Deliverable Leads Strother (Lead) Miller McAwley Target Completion Date Dec. 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Coordinate with R&E Coordinator. Liaison Comments: Conversion of prior year initiative to have P&R staff work with R&E Coordinator to develop structure for PARC/HRRC implementation. This item is part of the City’s overall Race and Equity Initiatives. (Strother and student member – Will need additional commissioners to implement) City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #2 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Implement approach to proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Deliverable Leads Nelson Good Dahlien Nahlovsky (student) Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback. Presentations, info sheets, marketing materials. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Informational press kit, materials for presentations either for in person or electronic. Communications made aware. Liaison Comments: Implement a prior 2020 Initiative #3 work plan item (Nelson, Ites, McCawley, student member) City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #3 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Explore approaches to funding various portions of the park and recreation system for the replacement and improvement of capital related park amenities, facilities, and enterprise upgrades. Recommend to the City Council alternate funding opportunities to consider for implementation. Deliverable Leads McAwley Willette Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: This initiative builds off of 2019 and 2020 work plan initiatives for alternate funding. Options could include Greater Philanthropic Efforts, Sponsorships, Referendum, or other mechanisms. In addition, determine which areas of the system are more appropriate for application. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #4 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Assist in categorizing underutilized amenities or areas; and identifying more productive amenities that are tied to neighborhood needs. Source: Strategic Plan Strategy 2.2.1. Deliverable Leads Good McAwley Doscotch Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: From the Parks and Recreation Strategic Plan – Worthwhile exercise to review park amenities prior to any substantial system changes. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Be intentional on the use of benchmarking to assess progress against strategic objectives. Review benchmarks on an annual basis and evaluate the measurement effectiveness. Source: Comprehensive Guide Plan Highlight Deliverable Build off of 2020 Initiative #7 to further develop and evaluate benchmarking of data of the park system. Leads Good Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Coordinate timing of session with ACC (2020 was in June)
Commission: Transportation Commission 2021 Annual Work Plan Proposal Initiative #1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Organized Trash Collection Lead a cross-commission committee with the EEC to investigate the impacts of organized trash collection with regard to Travel Demand Management, environmental goals and reducing wear-and-tear on City streets. Deliverable The Commission(s) will provide a report to Council on the impacts. Leads (Jill Plumb-Smith) Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison; periodic support from Recycling Coordinator and/or Organics Recycling Coordinator. Liaison Comments: The scope of this project should be limited strictly to investigating potential benefits and not evaluating the various methods of solid waste collection. The report generated by the Commission(s) would serve as an educational resource for future City Council decisions regarding organized collection. City Manager Comments: Progress Report: Initiative #2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Street Funding Task Force Serve on a resident Task Force to develop recommendations for street reconstruction and maintenance funding. Deliverable One Commissioner will actively participate in the Task Force and provide regular updates to the rest of the Commission. Leads Matt Scherer Target Completion Date Q2 Budget Required: No funds available. Staff Support Required: No staff support will be necessary beyond what has been previously committed to this initiative. Liaison Comments: In accordance with the approved Task Force Charge, the Transportation Commission appointed one representative to serve on the Task Force. City Manager Comments: Progress Report:
Initiative #3 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) CloverRide Review and comment on CloverRide circulator bus service and serve on the advisory committee. Deliverable Commission comments will be included in regular meeting minutes and staff reports to City Council. Leads Mindy Ahler Target Completion Date Q4 Budget Required: Funds are allocated in the Engineering Department’s operating budget to cover the service contract and related marketing. These funds are administered by staff and not available to Commissioners. Staff Support Required: 1-3 hours per month by Staff Liaison; periodic support from Communications for marketing and promotional materials. Liaison Comments: This initiative is on the Engineer Department’s work plan. City Manager Comments: Progress Report: Initiative #4 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Traffic Safety Reports Review and comment on monthly Traffic Safety Reports. Deliverable Commission recommendations will be included in staff reports to City Council. Leads Lori Richman (Chair) Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month by Staff Liaison. Liaison Comments: The Commission will review reports after regular Traffic Safety Committee meetings and provide comments/recommendations prior to City Council approval. City Manager Comments: Progress Report:
Initiative #5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Capital Improvement Projects Review and comment on proposed Capital Improvement projects, including roadway reconstructions and projects funded by the Pedestrian and Cyclist Safety (PACS) Fund, including application of equity criteria. Deliverable Commission comments will be included in staff reports to City Council. Leads Kirk Johnson (Vice Chair) Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-5 hours per month by Staff Liaison. Liaison Comments: The Commission will review and comment on staff reports related to these projects prior to presentations given to City Council. City Manager Comments: Progress Report: Initiative #6 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Traffic Impact Studies Review and comment on traffic impact studies associated with proposed developments. Deliverable Commission comments will be included in staff reports to City Council. Leads Bocar Kane Lori Richman Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month by Staff Liaison. Liaison Comments: Staff will share traffic studies with Commissioners for comments. Any received comments will be included in a staff report that is submitted to the Planning Commission or City Council. City Manager Comments: Progress Report:
Initiative #7 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Travel Demand Management Monitor staff’s implementation of the Travel Demand Management policy and promote TDM within the community. Deliverable The Commission will provide a report to Council on the City’s implementation of TDM, including suggestions for areas of improvement. Leads Bruce McCarthy Kirk Johnson Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month by liaison; periodic support from Communications for promotional activities. Liaison Comments: This is related to Initiative #6, as TDM strategies are generally reviewed as part of development applications. Suggest combining #6 and #7 to say: “Review and comment on traffic impact studies and Travel Demand Management strategies associated with proposed developments.” City Manager Comments: Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Neighborhood electric vehicles, boulevard trees Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Commission Work Plan Instructions Updated 2020.08.06 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. At the end of each quarter give brief description over status of initiatives List initiatives in order of priority Initiative Type: Project – This is a new or continued initiative. Annual / On-going: – Initiative that is on the work plan every year. Event - Event or awards coordinated by the commission (not City staff). Progress Reports: New Addition: Quarterly Progress Reports! Like department work plan updates, we will also do the same for commission work plans to keep Council updated on their work progress and allow us to capture data to be used in the future. MJ will contact Liaisons when quarterly progress reports are due. Timeline: SEPT MEETINGS: Commissionapproves proposed work plan. Plans due to MJ September 25.OCT 6 WORK SESSION:Chairs present proposed work plan to Council. Chairs present.NOV 4 WORK SESSION: City Manager presents staff proposed revisions. Liaisons present.DEC 1 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval.JAN 1: Commissionofficially starts implementing work plans.
Commission: Planning Commission 2021 Annual Work Plan Proposal Initiative #1 Initiative Type ☐☐☐☐Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Review Land Use Applications. Deliverable: Recommendations for City Council to consider Leads: Planning Staff Target Completion Date: Each Month Budget Required: None Staff Support Required: Yes Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #2 Initiative Type ☒☒☒☒Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Planning Study of the Edina Business Park. (The office/industrial area between Highway 100, Cahill Road, 70th Street and Edina's southern border.) This Study would include recommendations from Chapter 10, Economic Competitiveness. Deliverable: Recommendation for City Council to consider Leads: Planning Staff Target Completion Date: 2022 Budget Required: Yes Staff Support Required: Yes Liaison Comments: City Manager Comments: Progress Q1: Progress Q2:
Progress Q3: Progress Q4: Initiative #3 Initiative Type ☐☐☐☐Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Zoning Ord. Amendments: Items to be considered for change to the Ordinance: drive-throughs; basement requirement; one-foot rule; allow secondary dwelling units; parking regulations (on-street); tree ordinance. Deliverable: Recommendations for City Council to consider Leads: Planning Staff Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #4 Initiative Type ☐☐☐☐Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Work Session with Transportation Commission to discuss the proportion of land used for streets and parking. Deliverable: Recommendations for City Council to consider Leads: Planning and Engineering Staff Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Initiative #5 Initiative Type ☐☐☐☐Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Work Session with Parks and Recreation Commission and Energy and Environment Commission to discuss tree ordinance. Deliverable: Recommendations for City Council to consider Leads: Staff Liaisons Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #6 Initiative Type ☒☒☒☒Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Consider communication with residents in the planning process. Deliverable: Recommendations for City Council to consider Leads: Staff Liaisons Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3:
Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Commission: Human Rights and Relations Commission 2021 Annual Work Plan Proposal Initiative # 1 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Coordinate Days of Remembrance Recognition Deliverable Event and/or Action Leads Target Completion Date April 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. The Days of Remembrance Event has been growing every year as of 2019, there was almost 250 people who attended the event at City Hall. City Manager Comments: Progress Report: Initiative # 2 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Tom Oye Award: Coordinate and select one recipient for the 2021 Tom Oye Award. Deliverable Planning and awarding of Tom Oye Award Leads Target Completion Date December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. Staff Liaison asked the HRRC to consider frequency of award because of limited applications received. In 2019, two recipient categories were introduced: Student and Community Member. Four applications received, two for student and two community member nominations received. City Manager Comments: Progress Report:
Initiative # 3 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Coordinate “Sharing Values, Sharing Communities” event Deliverable Event and/or Action Leads Target Completion Date October 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Progress Report: Initiative # 4 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Race, Justice, and Policing Community Awareness Plan & Implementation Deliverable Create and implement ways for community members to engage about race, justice and policing. Leads Target Completion Date: December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, Communications and Technology Liaison Comments: Create and implement one action or event for 2021 to engage community members to engage about race, justice and policing. City Manager Comments: Progress Report:
Initiative # 5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Bias Offense & Incident Response Plan Review and meet with police department representative quarterly for updates. Deliverable Review of response plan and providing recommendations to City Council. Leads Target Completion Date December 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Progress Report: Initiative # 6 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. Deliverable Provide feedback Leads Target Completion Date December 2021 Budget Required: No budget required Staff Support Required: Staff Liaison and Staff Support Liaison Comments: No changes. City Manager Comments: Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it will need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☒ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Commission Work Plan Instructions Updated 2020.06.25 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. At the end of each quarter give brief description over status of initiatives List initiatives in order of priority Initiative Type: Project – This is a new or continued initiative. Annual / On-going: – Initiative that is on the work plan every year. Event - Event or awards coordinated by the commission (not City staff). Timeline: SEPT MEETINGS: Commissionapproves proposed work plan. Plans due to MJ September 25.OCT 6 WORK SESSION:Chairs present proposed work plan to Council. Chairs present.NOV 4 WORK SESSION: City Manager presents staff proposed revisions. Liaisons present.DEC 1 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval.JAN 1: Commissionofficially starts implementing work plans.
Commission: Heritage Preservation Commission 2021 Annual Work Plan Proposal Initiative # 1 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Review and decide on Certificates of Appropriateness (COA) applications for changes to heritage landmark designated properties. Deliverable: Grant COAs for heritage landmark designated properties Leads N/A-all Commission Target Completion Date Continual/Ongoing Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds required Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Pre-Application meeting with staff liaison and application review time/report from Staff Liaison and Consultant Vogel. Liaison Comments: No Comment-no proposed change. City Manager Comments: Progress Report: Q1: Q2: Q3: Q4:
Initiative # 2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Create a virtual walk/tour of the City’s Historic Landmark properties to celebrate Preservation Month (May) Deliverable: -Virtual Walking Tour Leads Darrah Widmoyer Annie Schilling Rachel Pollock Target Completion Date May Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional budget required. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? 8 hours with GIS Specialist and time to help inform the community of the virtual tour with marketing and communications support. Liaison Comments: Staff supports this initiative. The virtual walk in 2020 was well received by the public and I believe this will help increase awareness of the City’s Landmark Properties. City Manager Comments: Progress Report: Q1: Q2: Q3: Q4:
Initiative # 3 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Award the 2021 Heritage Preservation Award during Preservation Month in May. Deliverable: Award the 2021 Heritage Award Leads Bob Cundy Mark Hassenstab Target Completion Date May 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds required, funds for the plaque and poster printing costs comes from the Planning Budget Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Preservation month poster asking for nominations for the award/marketing requesting nominations Liaison Comments: N/A City Manager Comments: Progress Report: Q1: Q2: Q3: Q4:
Initiative # 4 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Educate owners and Designate properties as Edina Heritage Landmarks Deliverable: • Educate owners and invite owners of determined eligible properties as Edina Heritage Landmarks and recommend to Planning Commission and City Council • Create Resources to give to property owners with benefits and reasons to consider designating their properties Leads: Jane Lonnquist Mark Hassenstab Rachel Pollock Target Completion Date Continual/Ongoing Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No funds are anticipated to be required outside of printing costs depending on what resources are created Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Depending on what educational materials are decided on, potentially some marketing/design and marketing services. Staff and Liaison Vogel will also support this item and help gather information to share with property owners. Liaison Comments: This is a continued item that remains on the HPC work plan every year. City Manager Comments: Progress Report: Q1: Q2: Q3: Q4:
Initiative # 5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Add properties to the Heritage Preservation eligible landmark list Deliverable: The addition of properties to the City’s eligible landmark list Leads Michael Birdman Thomas Everson Target Completion Date Continual/Ongoing Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No funds required Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison and Consultant Vogel will support this initiative by Liaison Comments: This is a continued item that remains on the HPC work plan every year. City Manager Comments: Progress Report: Q1: Q2: Q3: Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) -Additional virtual tours (teaming up with different commissions on topics ex: Parks, HRRC, etc. ) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Commission Work Plan Instructions Updated 2020.08.06 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. At the end of each quarter give brief description over status of initiatives List initiatives in order of priority Initiative Type: Project – This is a new or continued initiative. Annual / On-going: – Initiative that is on the work plan every year. Event - Event or awards coordinated by the commission (not City staff). Progress Reports: New Addition: Quarterly Progress Reports! Like department work plan updates, we will also do the same for commission work plans to keep Council updated on their work progress and allow us to capture data to be used in the future. MJ will contact Liaisons when quarterly progress reports are due. Timeline: DEC 1 COUNCIL MEETING: City Manager work plans. proposed draft for approval. SEPT MEETINGS: revisions. CommissionLiaisons present. approves Council. Chairs proposed work present. plan. Plans due to MJ September 25. JAN 1: Commission officially starts implementing NOV 4 WORK SESSION: City Manager presents staff OCT 6 WORK SESSION: Chairs present proposed work plan to incorporates council feedback and submits final
Commission: Arts and Culture Commission 2021 Annual Work Plan Proposal Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Implement Year 1 of the Edina Public Art Plan by planning and implementing 1 or 2 prototype public art activities within the parameters of pandemic guidance, in collaboration with key partners. Deliverable: 1 or 2 prototype public art activities Leads Lindsay DiLorenzo Shreya Konkimalla Target Completion Date: Dec. 2021 Budget Required: $20,000 Staff Support Required: Communications & IT – requested for assistance with potential virtual projects, marketing to the community Liaison Comments: Year 1 of the Public Art Plan is the primary initiative for ACC: detailed requests for funds for each activity will be submitted. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Develop and implement measures to assess access to and engagement in public art activities and report on the impact of prototyped activities. Deliverable: Impact report to City Council Leads Heather Isaacs Russ Rubin Target Completion Date: Dec. 2021 Budget Required: Staff Support Required: Potentially Communications; dependent on the scope of project in the community Liaison Comments: This initiative is part of Year 1 of the Public Art Plan, integrally tied to Initiative #1. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Develop a procedure to present to the Planning Commission to ensure that all new public developments and commercial projects provide opportunities for arts and décor elements that maintain the City goals for race, equity, and inclusion in art and décor. Deliverable: Recommendation of process Leads Rebecca Sorensen Russ Rubin Target Completion Date: June 2021 Budget Required: Staff Support Required: Liaison Comments: Commissioners cited the successful process of engaging in conversations on public art during the Pentagon Park development process City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Participate as needed in on-going conversations about the future of the Edina Art Center facility and the evolution of Art Center role in providing art experiences for the community. Deliverable: As-needed consultation and support for a new/leased facility and evolving programming that is safe & relevant. Leads Susan Chandler Steve Suckow Target Completion Date: Quarterly review Budget Required: Staff Support Required: Liaison Comments: A&C Commission members hope to increase the impact of art and art experiences offered by the City in the Edina community. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐X Oct ☐ Nov ☒
Commission Work Plan Instructions Updated 2020.06.25 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. List initiatives in order of priority Initiative Type: Project – This is a new or continued initiative. Annual / On-going: – Initiative that is on the work plan every year. Event - Event or awards coordinated by the commission (not City staff). Timeline: SEPT MEETINGS: Commissionapproves proposed work plan. Plans due to MJ September 25.OCT 6 WORK SESSION:Chairs present proposed work plan to Council. Chairs present.NOV 4 WORK SESSION: City Manager presents staff proposed revisions. Liaisons present.DEC 1 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval.JAN 1: Commissionofficially starts implementing work plans.
Commission: Choose an item. 2021 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on Climate Action Plan during development and final plan. At least one Commissioner to serve on Task Force. Deliverable -Commission comments on plan at multiple stages -Task Force seat(s) Leads H. Martinez Dakane A. Martinez Horan Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (40hrs) Liaison Comments: EEC completed a Study and Report on parameters of a Climate Action Plan. Development of a Climate Action is a staff work plan item. City Manager Comments: Progress Report: Initiative # 2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Research tools and information for GHG emissions inventory and various routes to establish carbon neutrality. Deliverable -Report on tools/info for emissions inventory and routes to establish carbon neutrality Leads H. Martinez A. Martinez Densmore Target Completion Date Early Q1, 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (2hrs) Liaison Comments: To support the Climate Action Plan Task Force. City Manager Comments: Progress Report:
Initiative # 3 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on development of plastic bag ordinance and policy avenues. Deliverable -Commission comments Leads Dakane Horan A. Martinez Seeley Lanzas Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (20hrs), Health Division (40hrs) Liaison Comments: EEC completed study and report in 2017. Staff report in 2017 about plastic bag ban noted two policy options due to state ban on outright plastic bag ban; education or fee. 2017 staff report went further to say the only action with minimal unintended consequences is education. City Manager Comments: Progress Report: Initiative # 4 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and recommend on development of to-go packaging ordinance and policy avenues. Includes an update to the 2016 study and report to incorporate the recently launched organics recycling program. Deliverable -Commission comments Leads Dakane Horan A. Martinez Seeley Lanzas Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (20hrs), Health Division (40hrs) Liaison Comments: EEC completed study and report in 2016. Staff report in 2017 about to-go packaging ordinance recommended establishing residential organics recycling infrastructure first, which is now in place. Current resources can review policy and make recommendations. Implementation of to-go food packaging ordinances require significant resources. The 2017 report from Sustainability Coordinator noted other cities’ initial rollout and communication takes 1,500 hours of staff time in the year leading up to the ordinance change and then 800 hours of staff time for the first year of the ordinance. City Manager Comments: Progress Report:
Initiative # 5 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Review and decide on commission members coordinating and tabling at City events to educate the community on organics recycling and sustainable living. Deliverable -Presence at up to 4 City events to include Fourth of July, Open Streets, and Farmers Market Leads Lanzas A. Martinez Horan Seeley Mans Densmore Target Completion Date June – September 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Funds available, $200 for supplies and food. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Coordinator (20hrs) and Organics Recycling Coordinator (8hrs) can advise and provide materials already created. Liaison Comments: Events will be adjusted per CDC and MDH guidelines as they get closer. City Manager Comments: Progress Report: Initiative # 6 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on Green Building Policy. Deliverable - Commission comments on policy Leads Jackson H. Martinez Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (16hrs) Liaison Comments: Developing a Green Building Policy is a staff work plan item. City Manager Comments: Progress Report: Initiative # 7 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and Comment on an enhanced tree ordinance and strategy. Deliverable - Commission comments on ordinance and strategy Leads Hussian A. Martinez Seeley Target Completion Date December 2021
Lanzas Mans Manser Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Forester and Assistant Director of Natural Resources (24hrs) Liaison Comments: Reviewing the tree ordinance and strategy is a staff work plan item. City Manager Comments: Progress Report: Initiative # 8 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Review and Decide on the Business Recognition Program outreach and application review. By the end of Q1, complete a program evaluation. Deliverable -Awards to successful applicants -Recognition for new and sustaining businesses -Program evaluation -Program outreach Leads Horan Dakane Jackson Densmore Target Completion Date ongoing Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison support to manage intake and acceptance process (16hrs), Communications to support communication updates (16hrs), Community Engagement Coordinator (8hrs). Liaison Comments: The Commission will continue outreach and review of applications for the program launched in 2019. City Manager Comments: Progress Report: Initiative # 9 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and Comment on Conservation and Sustainability (CAS) fund proposed Capital Improvement Plan. Deliverable - Commission comments on Capital Improvement Plan Leads Agenda item for EEC Target Completion Date Q2, 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (4hrs)
Liaison Comments: EEC annual review of the CAS fund CIP is part of the CAS policy. City Manager Comments: Progress Report: Initiative # 10 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☒☒☒☒ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and Comment on organized trash collection. Support a cross-commission project with ETC to investigate the impacts of organized trash collection with regard to Travel Demand Management, environmental goals, and reducing wear-and-tear on City streets. Deliverable -Memos to ETC for their study and report Leads Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (4hrs) Liaison Comments: Dependent on ETC lead. City Manager Comments: Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Develop a program with realtors to give sellers the opportunity to showcase environmental improvements to their homes (such as insulation). Coordination with other cities on climate action. Study and report on inequities in the environmental movement. Advocating for street sweeping. Education and engagement on water initiatives like Adopt a Drain. Research enforcement of state law requiring water sensors for irrigation systems and other water saving tools, including rebates. Exploring ways of partnering with under-served/other communities to outreach/educate businesses. Community wide environmental event listening to what the community is saying. Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Commission Work Plan Instructions Updated 2020.08.06 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. At the end of each quarter give brief description over status of initiatives List initiatives in order of priority Initiative Type: Project – This is a new or continued initiative. Annual / On-going: – Initiative that is on the work plan every year. Event - Event or awards coordinated by the commission (not City staff). Progress Reports: New Addition: Quarterly Progress Reports! Like department work plan updates, we will also do the same for commission work plans to keep Council updated on their work progress and allow us to capture data to be used in the future. MJ will contact Liaisons when quarterly progress reports are due. Timeline: SEPT MEETINGS: Commissionapproves proposed work plan. Plans due to MJ September 25.OCT 6 WORK SESSION:Chairs present proposed work plan to Council. Chairs present.NOV 4 WORK SESSION: City Manager presents staff proposed revisions. Liaisons present.DEC 1 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval.JAN 1: Commissionofficially starts implementing work plans.
Commission: Community Health Commission 2021 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Study and report benefits of social connectedness, including examples of locally-focused initiatives from around the State/Country to reduce social isolation. Deliverable: Report to Council Leads Target Completion Date: Quarter 3, 2021 Budget Required: None Staff Support Required: No additional Liaison Comments: Item continued from 2020 and broadened somewhat to include non-government initiatives as examples. Including ‘technology and health’ from 2020 parking lot in this item. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Study and report possible City actions, policies, or code changes regarding smoking activity in multi-unit properties. Include local and national examples. Deliverable: Report to Council Leads Target Completion Date: Quarter 3, 2021 Budget Required: None Staff Support Required: No additional Liaison Comments: Item continued from 2020. City Manager Comments: Progress Q1:
Progress Q2: Progress Q3: Progress Q4: Initiative # 3 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Study and report on existing programs in Edina and Hennepin County regarding opioid use. Provide examples of efforts to increase public awareness of existing programs. Deliverable: Report to Council Leads Target Completion Date: Quarter 3, 2021 Budget Required: None Staff Support Required: No additional Liaison Comments: Item moved from 2020 parking lot to 2021 initiative. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Statement from City around gun violence Edina Public Schools – lack of feminine hygiene products available for students Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov