HomeMy WebLinkAbout2020-11-04 City Council Work Session Meeting PacketAgenda
City Council Work Session
City of Edina, Minnesota
VIRTUAL MEETING
Call 800-374-0221, enter Conference ID 9729328 to listen to meeting
Wednesday, November 4, 2020
5:30 PM
I.Call To Order
II.Roll Call
III.2021 Commission Proposed Work Plans
IV.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli&cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: November 4, 2020 Agenda Item #: III.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:MJ Lamon, Community Engagement Coordinator
Item Activity:
Subject:2021 Commission Proposed Work Plans Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The 2021 proposed commission work plans were first presented to Council by Commission chairs on October 6,
2020.
The goals for today's review is to present staff comments / recommendations for commission work plans. T he
staff report provides background on how staff was addressing work plan initiatives and the themes which provided
recommended language changes / edits to the initiatives.
The order of work plan review is:
1. Community Health Commission
2. Heritage Preservation Commission
3. Transportation Commission
4. Energy & Environment Commission
5. Human Rights & Relations Commission
6. Parks & Recreation Commission
7. Arts & Culture Commission
8. Planning Commission
ATTACHMENTS:
Description
Staff Report: 2021 Commission Proposed Work Plans
Community Health Commission
Heritage Preservation Commission
Transportation Commission
Energy and Environment Commission
Human Rights and Relations Commission
Parks and Recreation Commission
Arts and Culture Commission
Planning Commission
November 4, 2020
Mayor and City Council
MJ Lamon, Community Engagement Coordinator
2021 Commission Proposed Work Plans
Information / Background:
When considering work plan initiatives, liaisons were asked to provide comments on work plan initiatives as
commissions are developing their proposal. Prior to City Manager review, the liaisons are asked to consider
the following questions and provide language / changes to support role clarity. Liaison recommendations and
comments were based on the following for each commission.
• Is the goal and outcome of the initiative clearly defined?
• Does the goal align with the City’s budget goals and Council direction?
• Does the initiative align with the goal?
• Is the initiative an appropriate role of the commission?
o Is it the role of staff, council, or another group?
• Do we have the resources to accomplish the initiative and is it a wise use of resources?
• Is the amount of initiatives on the work plan reasonable?
City Manager recommendations take into consideration the totality of all City goals, work plans, budget,
and resources to ensure we have the capacity to meet the initiatives we commit to. The following are
common themes involved in this year’s staff recommendations.
1. Cross-Commission Committees
For the last two years, commissions have asked to work together on work plan initiatives. While this has
always been well intended, cross-commission committees were presented with challenges (i.e. finding
meeting times, communication, work priorities, etc). This year in lieu of cross-commission committees,
staff made recommendations to have only two commissions involved with a given project. One
commission is the lead [Review and Recommend] while the other commissions role is to review [Review
and Comment].
STAFF REPORT Page 2
2. Alignment with other City Work Plans, Goals, and available resources
We need to ensure we have the resources, budget, and time needed to accomplish the work.
The City of Edina is still in a state of community emergency which will cause direct impacts on public
meetings, events and other activities pursued by the commissions. The City’s pandemic policy should be
followed.
Most commission work plan initiatives directly impact other City Work Plans, operations, or resources.
Initiatives tied to the 2020-2021 Council-approved Budget Work Plan take priority. Initiatives tied to city-
wide work with unestablished direction, tied to an approval of CIP, or a project delayed by the pandemic,
was recommended to be removed or moved to the parking lot.
3. Clarification of Council, Staff, and Commission Roles
Commissions are advisory to Council and their work plans should consist of the work they intend to
complete in the upcoming year. Language changes were made to clarify role of the commission and
eliminate misunderstanding the intent of the initiative. There are initiatives presented on proposed work
plans which would be considered staff operations. Staff operations typically do not require the approval
of Council. For these types of proposed initiatives, the recommendation is to establish the commissions
role as a Council Charge “review and comment.” This allows staff to establish a process yet collect
comment / feedback from commission members.
4. Capacity for Number of Events and Communication Campaigns
Each year, Commissions propose a number of events and communication campaigns in addition to those
already occurring throughout the City. When planning communication campaigns and engagement events
we need to ensure that 1) we have the appropriate time and resources to produce intended results, 2)
the number of events does not result in City programs or public meetings competing with each other for
participation, and 3) the City’s Public Meeting and Religious Observances policy is followed.
The following proposed initiatives involve significant events or communications campaigns:
Arts & Culture Commission
o Implement Year 1 of the Edina Public Art Plan by planning and implementing one or two
prototype public art activities within the parameters of pandemic guidance, in
collaboration with key partners
Energy & Environment Commission
o Communicate any ordinance changes related to plastic bag or to-go packaging
ordinances
o Market Green Business recognition program and communicate winners
STAFF REPORT Page 3
Heritage Preservation Commission
o Market a virtual walk/tour of the City’s Historic Landmark properties to celebrate
Preservation Month in May
Human Rights & Relations Commission
o Market Days of Remembrance program
o Market Tom Oye Human Rights Award and communicate winner(s)
o Market “Sharing Values, Sharing Communities” event
o Market and help plan an event for community members to discuss race, justice and
policing in Edina
Parks & Recreation Commission
o Assist with marketing to proactively connect with neighborhood groups, community
athletic groups and underserved members of the community
Planning Commission
o Communicate planning study of the Edina Business park
o Support initiative to consider communication with residents in the planning process
Commission: Community Health Commission 2021 Annual Work Plan Initiative # 1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Study and report benefits of social connectedness, including examples of locally-focused initiatives from around the State/Country to reduce social isolation. Deliverable: Report to Council Leads Target Completion Date: Quarter 3, 2021 Budget Required: None Staff Support Required: No additional Liaison Comments: Item continued from 2020 and broadened somewhat to include non-government initiatives as examples. Including ‘technology and health’ from 2020 parking lot in this item. City Manager Comments: - No changes. - Charge: Study and Report Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Study and report possible City actions, policies, or code changes regarding smoking activity in multi-unit properties. Include local and national examples. Deliverable: Report to Council Leads Target Completion Date: Quarter 3, 2021 Budget Required: None Staff Support Required: No additional Liaison Comments: Item continued from 2020. City Manager Comments: − No changes.
− Charge: Study and Report Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # 3 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Study and report on existing programs in Edina and Hennepin County regarding opioid use. Provide examples of efforts to increase public awareness of existing programs. Deliverable: Report to Council Leads Target Completion Date: Quarter 3, 2021 Budget Required: None Staff Support Required: No additional Liaison Comments: Item moved from 2020 parking lot to 2021 initiative. City Manager Comments: − No changes. − Charge: Study and Report Progress Q1: Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Statement from City around gun violence Edina Public Schools – lack of feminine hygiene products available for students
Commission: Heritage Preservation Commission 2021 Annual Work Plan Initiative # 1 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Review and decide on Certificates of Appropriateness (COA) applications for changes to heritage landmark designated properties. Deliverable: Grant COAs for heritage landmark designated properties Leads N/A-all Commission Target Completion Date Continual/Ongoing Budget Required: No additional funds required Staff Support Required: Pre-Application meeting with staff liaison and application review time/report from Staff Liaison and Consultant Vogel. Liaison Comments: No Comment-no proposed changes. City Manager Comments: − No changes. − Charge: Review and Decide Progress Report: Q1: Q2: Q3: Q4: Initiative # 2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Create a virtual walk/tour of the City’s Historic Landmark properties to celebrate Preservation Month (May) Deliverable: -Virtual Walking Tour Leads Darrah Widmoyer Annie Schilling Rachel Pollock Target Completion Date May Budget Required: No additional budget required. Staff Support Required: 8 hours with GIS Specialist and time to help inform the community of the virtual tour with marketing and communications support. Liaison Comments: Staff supports this initiative. The virtual walk in 2020 was well received by the public and I believe this will help increase awareness of the City’s Landmark Properties. City Manager Comments: − No changes. − Charge: Review and Decide
Progress Report: Q1: Q2: Q3: Q4: Initiative # 3 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Award the 2021 Heritage Preservation Award during Preservation Month in May. Deliverable: Award the 2021 Heritage Award Leads Bob Cundy Mark Hassenstab Target Completion Date May 2021 Budget Required: No additional funds required, funds for the plaque and poster printing costs comes from the Planning Budget Staff Support Required: Preservation month poster asking for nominations for the award/marketing requesting nominations Liaison Comments: Staff supports this initiative. City Manager Comments: − No changes. − Charge: Review and Decide Progress Report: Q1: Q2: Q3: Q4:
Initiative # 4 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Educate owners and Designate properties as Edina Heritage Landmarks Deliverable: • Educate owners and invite owners of determined eligible properties as Edina Heritage Landmarks and recommend to Planning Commission and City Council • Create Resources to give to property owners with benefits and reasons to consider designating their properties Leads: Jane Lonnquist Mark Hassenstab Rachel Pollock Target Completion Date Continual/Ongoing Budget Required: No funds are anticipated to be required outside of printing costs depending on what resources are created Staff Support Required: Depending on what educational materials are decided on, potentially some marketing/design and marketing services. Staff and Liaison Vogel will also support this item and help gather information to share with property owners. Liaison Comments: This is a continued item that remains on the HPC work plan every year. City Manager Comments: − No changes. − Charge: Review and Decide Progress Report: Q1: Q2: Q3: Q4: Initiative # 5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Add properties to the Heritage Preservation eligible landmark list Deliverable: The addition of properties to the City’s eligible landmark list Leads Michael Birdman Thomas Everson Target Completion Date: December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No funds required Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison and Consultant Vogel will support this initiative by Liaison Comments: This is a continued item that remains on the HPC work plan every year. City Manager Comments: − No changes. − Charge: Review and Decide
Progress Report: Q1: Q2: Q3: Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) -Additional virtual tours (teaming up with different commissions on topics ex: Parks, HRRC, etc. )
Commission: Transportation Commission 2021 Annual Work Plan Initiative #1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Organized Trash Collection Lead a cross-commission committee with the EEC to investigate the impacts of organized trash collection with regard to Travel Demand Management, environmental goals and reducing wear-and-tear on City streets. Deliverable The Commission(s) will provide a report to Council on the impacts. Leads Jill Plumb-Smith Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison; periodic support from Recycling Coordinator and/or Organics Recycling Coordinator. Liaison Comments: The scope of this project should be limited strictly to investigating potential benefits and not evaluating the various methods of solid waste collection. The report generated by the Commission(s) would serve as an educational resource for future City Council decisions regarding organized collection. City Manager Comments: Amend initiative: This initiative will also be on the EEC’s work plan as a review and comment. - Change initiative to read: “Investigate the impacts of organized trash collection while considering the travel demand management objectives, environmental goals and reducing wear-and-tear on City streets.” - Change deliverable: “Report for City Council.” - Charge: Review and Recommend Progress Report: Initiative #2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Street Funding Task Force Serve on a resident Task Force to develop recommendations for street reconstruction and maintenance funding. Deliverable One Commissioner will actively participate in the Task Force and provide regular updates to the rest of the Commission. Leads Matt Scherer Target Completion Date Q2 Budget Required: Funds not needed. Staff Support Required: No staff support will be necessary beyond what has been previously committed to this initiative. Liaison Comments: In accordance with the approved Task Force Charge, the Transportation Commission appointed one representative to serve on the Task Force. City Manager Comments: - Change initiative to read: “Continue representation on 2020 Street Funding Task Force until task force is complete.” - Charge: Review and Decide Progress Report:
Initiative #3 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) CloverRide Review and comment on CloverRide circulator bus service and serve on the advisory committee. Deliverable Commission comments will be included in regular meeting minutes and staff reports to City Council. Leads Mindy Ahler Target Completion Date Q4 Budget Required: Funds are allocated in the Engineering Department’s operating budget to cover the service contract and related marketing. These funds are administered by staff and not available to Commissioners. Staff Support Required: 1-3 hours per month by Staff Liaison; periodic support from Communications for marketing and promotional materials. Liaison Comments: This initiative is on the Engineer Department’s work plan. City Manager Comments: One commissioner serves on the CloverRide advisory committee. - Change initiative to read: “Review and comment on the CloverRide circulator bus service contract operations and marketing throughout the year as it is brought to them from the CloverRide advisory committee.” - Charge: Review and Comment Progress Report: Initiative #4 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Traffic Safety Reports Review and comment on monthly Traffic Safety Reports. Deliverable Commission recommendations will be included in staff reports to City Council. Leads Lori Richman (Chair) Target Completion Date Q4 Budget Required: Funds not needed. Staff Support Required: 1-2 hours per month by Staff Liaison. Liaison Comments: The Commission will review reports after regular Traffic Safety Committee meetings and provide comments/recommendations prior to City Council approval. City Manager Comments: - No changes. - Charge: Review and Comment Progress Report:
Initiative #5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Capital Improvement Projects Review and comment on proposed Capital Improvement projects, including roadway reconstructions and projects funded by the Pedestrian and Cyclist Safety (PACS) Fund, including application of equity criteria. Deliverable Commission comments will be included in staff reports to City Council. Leads Kirk Johnson (Vice Chair) Target Completion Date Q4 Budget Required: Funds not needed. Staff Support Required: 1-5 hours per month by Staff Liaison. Liaison Comments: The Commission will review and comment on staff reports related to these projects prior to presentations given to City Council. City Manager Comments: The ETC has conducting these reviews for the past several years. The only change is using the equity criteria which is being developed by Engineering and the Race & Equity team. - Change initiative to read: “Review and comment on roadway reconstruction projects and projects funded by the Pedestrian and Cyclist Safety (PACS) Fund. Commission will review staff’s application of the equity criteria.” - Charge: Review and Comment Progress Report: Initiative #6 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Traffic Impact Studies Review and comment on traffic impact studies associated with proposed developments. Deliverable Commission comments will be included in staff reports to City Council. Leads Bocar Kane Lori Richman Target Completion Date Q4 Budget Required: Funds not needed. Staff Support Required: 1-2 hours per month by Staff Liaison. Liaison Comments: Staff will share traffic studies with Commissioners for comments. Any received comments will be included in a staff report that is submitted to the Planning Commission or City Council. City Manager Comments: Part of reviewing studies for developments this will include traffic and TDM studies. - Combine initiative #6 and #7 and change initiative to read: “Review and comment on traffic impact studies and Travel Demand Management plans associated with proposed developments.” - Charge: Review and Comment Progress Report: Initiative #7 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide)
Travel Demand Management Monitor staff’s implementation of the Travel Demand Management policy and promote TDM within the community. Deliverable The Commission will provide a report to Council on the City’s implementation of TDM, including suggestions for areas of improvement. Leads Bruce McCarthy Kirk Johnson Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month by liaison; periodic support from Communications for promotional activities. Liaison Comments: This is related to Initiative #6, as TDM strategies are generally reviewed as part of development applications. Suggest combining #6 and #7 to say: “Review and comment on traffic impact studies and Travel Demand Management strategies associated with proposed developments.” City Manager Comments: - Combine with #6. Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Neighborhood electric vehicles, boulevard trees
Commission: Energy & Environment Commission 2021 Annual Work Plan Initiative # 1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on Climate Action Plan during development and final plan. At least one Commissioner to serve on Task Force. Deliverable -Commission comments on plan at multiple stages -Task Force seat(s) Leads H. Martinez Dakane A. Martinez Horan Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (40hrs) Liaison Comments: EEC completed a Study and Report on parameters of a Climate Action Plan. Development of a Climate Action is a staff work plan item. City Manager Comments: − Change to: “Make recommendations to Council regarding the development of the City’s Climate Action Plan. Create a Climate Action Plan Working Group to provide feedback and support for the plan development. The membership of the Climate Action Plan team can be the same regardless of whether a “Working Group” or “Task Force” is. Utilized. However, a Working Group would report to the EEC which then provides the formal recommendation to Council. Because this is a significant initiative on City Department Work Plans, the EEC Liaison will support this Working Group. − Change deliverable: “Recommendation to Council.” − Charge: Review and recommend. Progress Report: Initiative # 2 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Research tools and information for GHG emissions inventory and various routes to establish carbon neutrality. Deliverable -Report on tools/info for emissions inventory and routes to establish carbon neutrality Leads H. Martinez A. Martinez Densmore Target Completion Date Early Q1, 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (2hrs) Liaison Comments: To support the Climate Action Plan Task Force.
City Manager Comments: Recommend removal as a separate initiative and include in the Climate Action Plan (initiative #1). Staff would collect feedback on this as one of the first steps in the Climate Action Plan Process. Progress Report: Initiative # 3 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on development of plastic bag ordinance and policy avenues. Deliverable -Commission comments Leads Dakane Horan A. Martinez Seeley Lanzas Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (20hrs), Health Division (40hrs) Liaison Comments: EEC completed study and report in 2017. Staff report in 2017 about plastic bag ban noted two policy options due to state ban on outright plastic bag ban; education or fee. 2017 staff report went further to say the only action with minimal unintended consequences is education. City Manager Comments: Move to Parking Lot. Not a priority for resources at this time since current state statute does not allow Cities to ban the use of plastic bags. Progress Report: Initiative # 4 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and recommend on development of to-go packaging ordinance and policy avenues. Includes an update to the 2016 study and report to incorporate the recently launched organics recycling program. Deliverable -Commission comments Leads Dakane Horan A. Martinez Seeley Lanzas Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (20hrs), Health Division (40hrs) Liaison Comments: EEC completed study and report in 2016. Staff report in 2017 about to-go packaging ordinance recommended establishing residential organics recycling infrastructure first, which is now in place. Current resources can review policy and make recommendations. Implementation of to-go food
packaging ordinances require significant resources. The 2017 report from Sustainability Coordinator noted other cities’ initial rollout and communication takes 1,500 hours of staff time in the year leading up to the ordinance change and then 800 hours of staff time for the first year of the ordinance. City Manager Comments: − No changes to initiative. − Change deliverable: “Report with recommendations to Council” − Council charge: Review and Recommend Progress Report: Initiative # 5 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Review and decide on commission members coordinating and tabling at City events to educate the community on organics recycling and sustainable living. Deliverable -Presence at up to 4 City events to include Fourth of July, Open Streets, and Farmers Market Leads Lanzas A. Martinez Horan Seeley Mans Densmore Target Completion Date June – September 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Funds available, $200 for supplies and food. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Coordinator (20hrs) and Organics Recycling Coordinator (8hrs) can advise and provide materials already created. Liaison Comments: Events will be adjusted per CDC and MDH guidelines as they get closer. City Manager Comments: − No changes. − Charge: Review and Decide Progress Report: Initiative # 6 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on Green Building Policy. Deliverable - Commission comments on policy Leads Jackson H. Martinez Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (16hrs) Liaison Comments: Developing a Green Building Policy is a staff work plan item.
City Manager Comments: − Change to: “Review and Comment on staff recommendations for the City’s Green Building Policy” − Charge: Review and Comment Progress Report: Initiative # 7 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and Comment on an enhanced tree ordinance and strategy. Deliverable - Commission comments on ordinance and strategy Leads Hussian A. Martinez Seeley Lanzas Mans Manser Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Forester and Assistant Director of Natural Resources (24hrs) Liaison Comments: Reviewing the tree ordinance and strategy is a staff work plan item. City Manager Comments: Move to parking lot. This is a staff work plan item for 2020. Commissions continue to have high interest in discussing trees. City staff will coordinate a meeting of commissions to collect feedback and points of interest on this topic. This information can inform a future role for commissions. Progress Report: Initiative # 8 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Review and Decide on the Business Recognition Program outreach and application review. By the end of Q1, complete a program evaluation. Deliverable -Awards to successful applicants -Recognition for new and sustaining businesses -Program evaluation -Program outreach Leads Horan Dakane Jackson Densmore Target Completion Date ongoing Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison support to manage intake and acceptance process (16hrs), Communications to support communication updates (16hrs), Community Engagement Coordinator (8hrs). Liaison Comments: The Commission will continue outreach and review of applications for the program launched in 2019.
City Manager Comments: - Change to: “Evaluate the effectiveness and impact of the Business Recognition Program by Q1 and decide future of the program. Implement changes if applicable.” - Charge: Review and decide. Progress Report: Initiative # 9 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and Comment on Conservation and Sustainability (CAS) fund proposed Capital Improvement Plan. Deliverable - Commission comments on Capital Improvement Plan Leads Agenda item for EEC Target Completion Date Q2, 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (4hrs) Liaison Comments: EEC annual review of the CAS fund CIP is part of the CAS policy. City Manager Comments: No changes. Progress Report: Initiative # 10 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☒☒☒☒ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and Comment on organized trash collection. Support a cross-commission project with ETC to investigate the impacts of organized trash collection with regard to Travel Demand Management, environmental goals, and reducing wear-and-tear on City streets. Deliverable -Memos to ETC for their study and report Leads Target Completion Date December 2021 Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No additional funds requested. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Staff Liaison (4hrs) Liaison Comments: Dependent on ETC lead. City Manager Comments: ETC will serve as lead commission. − Change to: “Review and comment on the ETC’s study and report of organized trash collection.” − Charge: Review and Comment Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Develop a program with realtors to give sellers the opportunity to showcase environmental improvements to their homes (such as insulation). Coordination with other cities on climate action. Study and report on inequities in the environmental movement. Advocating for street sweeping. Education and engagement on water initiatives like Adopt a Drain. Research enforcement of state law requiring water sensors for irrigation systems and other water saving tools, including rebates. Exploring ways of partnering with under-served/other communities to outreach/educate businesses. Community wide environmental event listening to what the community is saying. Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Commission: Human Rights and Relations Commission 2021 Annual Work Plan Initiative # 1 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Coordinate Days of Remembrance Recognition Deliverable Event and/or Action Leads Target Completion Date April 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. The Days of Remembrance Event has been growing every year as of 2019, there was almost 250 people who attended the event at City Hall. City Manager Comments: - No changes. - Charge: Review and Decide Progress Report: Initiative # 2 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Tom Oye Award: Coordinate and select one recipient for the 2021 Tom Oye Award. Deliverable Planning and awarding of Tom Oye Award Leads Target Completion Date December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. Staff Liaison asked the HRRC to consider frequency of award because of limited applications received. In 2019, two recipient categories were introduced: Student and Community Member. Four applications received, two for student and two community member nominations received. City Manager Comments: - No changes. - Charge: Review and Decide Progress Report:
Initiative # 3 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Coordinate “Sharing Values, Sharing Communities” event Deliverable Event and/or Action Leads Target Completion Date October 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Initiative #4 entails several components which could include events. - Remove and replace with initiative #4. Progress Report: Initiative # 4 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Initiative Title Race, Justice, and Policing Community Awareness Plan & Implementation Deliverable Create and implement ways for community members to engage about race, justice and policing. Leads Target Completion Date: December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, Communications and Technology Liaison Comments: Create and implement one action or event for 2021 to engage community members to engage about race, justice and policing. City Manager Comments: 2020 HRRC Work Plan Initiative is: "Lead Community Conversations about race, justice and policing in 2020 and make recommendations for next steps as part of the 2021 work plan process." - Change 2021 initiative to read: “Complete community conversations about Race, Justice, and Policing that began in 2020.” - Charge: Review and Decide Progress Report:
Initiative # 5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Bias Offense & Incident Response Plan Review and meet with police department representative quarterly for updates. Deliverable Review of response plan and providing recommendations to City Council. Leads Target Completion Date December 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications Liaison Comments: No changes. City Manager Comments: Staff suggests we not make changes to the “Bias Offense Plan” this year but add the quarterly review with Police. - No changes. - Charge: Review and Recommend Progress Report: Initiative # 6 Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. Deliverable Provide feedback Leads Target Completion Date December 2021 Budget Required: No budget required Staff Support Required: Staff Liaison and Staff Support Liaison Comments: No changes. City Manager Comments: This work plan item is also on the Parks and Recreation Commission’s 2021 work plan to also review and comment. - Change initiative to read: “Review and comment on staff proposed plan to identify barriers for participation and reach communities of color through different modes and feedback.” - Add deliverable: “Review and comment on plan.” - Charge: Review and Comment Progress Report:
Commission: Parks & Recreation Commission 2021 Annual Work Plan Initiative #1 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather information. Deliverable Leads Strother (Lead) Miller McAwley Target Completion Date Dec. 2021 Budget Required: 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback. Staff Support Required: Coordinate with R&E Coordinator. Liaison Comments: Conversion of prior year initiative to have P&R staff work with R&E Coordinator to develop structure for PARC/HRRC implementation. This item is part of the City’s overall Race and Equity Initiatives. (Strother and student member – Will need additional commissioners to implement) City Manager Comments: − Change initiative title to read, “Review and comment on staff proposed plan to identify barriers for participation and reach communities of color through different modes and feedback.” − Add deliverable: “Review and comment on plan.” − Charge: Review and Comment Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #2 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Implement approach to proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Deliverable Leads Nelson, Good, Dahlien, Nahlovsky Target Completion Date: December 2021 Budget Required: 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback. Presentations, info sheets, marketing materials. Staff Support Required: Communications support required for informational press kit, materials for presentations either for in person or electronic. Communications made aware. Liaison Comments: Implement a prior 2020 Initiative #3 work plan item (Nelson, Ites, McCawley, student member) City Manager Comments: − Change initiative to read: “Create presentation to share information about Parks and Recreation facilities, services and systems with up to six community groups.” − Add deliverable: “Presentation for community groups and summary report to City Council.” − Charge: Review and Decide Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #3 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Explore approaches to funding various portions of the park and recreation system for the replacement and improvement of capital related park amenities, facilities, and enterprise upgrades. Recommend to the City Council alternate funding opportunities to consider for implementation. Deliverable Leads McAwley Willette Target Completion Date Budget Required: Funds not required. Staff Support Required: None. Liaison Comments: This initiative builds off 2019 and 2020 work plan initiatives for alternate funding. Options could include Greater Philanthropic Efforts, Sponsorships, Referendum, or other mechanisms. In addition, determine which areas of the system are more appropriate for application.
City Manager Comments: − Change initiative to read: “Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities and enterprise upgrades.” − Add deliverable: “Report to City Council.” − Charge: Report and Recommend Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #4 Initiative Type ☒☒☒☒ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Assist in categorizing underutilized amenities or areas; and identifying more productive amenities that are tied to neighborhood needs. Source: Strategic Plan Strategy 2.2.1. Deliverable Leads Good McAwley Doscotch Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: From the Parks and Recreation Strategic Plan – Worthwhile exercise to review park amenities prior to any substantial system changes. City Manager Comments: − Change initiative to read: “Study and report on options to categorize underutilized park amenities/areas and identify park amenity needs.” − Add deliverable: “Report to Parks and Recreation Department.” − Charge: Study and Report Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #5 Initiative Type ☐☐☐☐ Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Be intentional on the use of benchmarking to assess progress against strategic objectives. Review benchmarks on an annual basis and evaluate the measurement effectiveness. Source: Comprehensive Guide Plan Highlight Deliverable Build off of 2020 Initiative #7 to further develop and evaluate benchmarking of data of the park system. Leads Good Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: − Change initiative to read: “Study and report on options for determining and evaluate benchmarks (park amenities, operations, service areas) the commission started studying in 2020.” − Change deliverable: “Report to Parks and Recreation Department.” − Charge: Study and Report Progress Q1: Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.)
Commission: Arts and Culture 2021 Annual Work Plan Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Implement Year 1 of the Edina Public Art Plan by planning and implementing 1 or 2 prototype public art activities within the parameters of pandemic guidance, in collaboration with key partners. Deliverable: 1 or 2 prototype public art activities Leads Lindsay DiLorenzo Shreya Konkimalla Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Communications & IT – requested for assistance with potential virtual projects, marketing to the community. A virtual gallery show - “Art & Healing” is being planned in collaboration with the Edina High School Mosaic group; student commissioner Konkimalla is the liaison to the group and staff liaison time will be needed. A second activity is the addition of podcasts. The current plan is for Mosaic to host the website but funding will be requested for technical assistance. Liaison Comments: Year 1 of the Public Art Plan is the primary initiative for ACC: detailed requests for funds for each activity will be submitted. City Manager Comments: Initiative should be complete before planning the next event. − Change initiative to read: “Implement at least one event in Year 1 of the Edina Public Art Plan: Art & Healing Virtual Art Gallery. “ − Change deliverable to: “Implement one event [virtual art gallery].” − Charge: Review and Decide Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Develop and implement measures to assess access to and engagement in public art activities and report on the impact of prototyped activities. Deliverable: Impact report to City Council Leads Heather Isaacs Russ Rubin Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Commission plans to design feedback measures to determine the impact of its activities. Communications will be consulted; time is dependent on the scope of project in the community Liaison Comments: This initiative is part of Year 1 of the Public Art Plan, integrally tied to Initiative #1. City Manager Comments: This evaluation should inform the commission on the next public art event, in turn must be completed prior to the start of planning. If a second event is completed in 2021, a second evaluation should be conducted. - Change initiative to read: “Conduct an evaluation for the public art event [initiative #1].” - Change deliverable to: “Evaluation report to commission.” - Council charge: Study and Report Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Develop a procedure to present to the Planning Commission to ensure that all new public developments and commercial projects provide opportunities for arts and décor elements that maintain the City goals for race, equity, and inclusion in art and décor. Deliverable: Report with a recommendation for a process Leads Rebecca Sorensen Russ Rubin Target Completion Date: December 2021 Budget Required: None required Staff Support Required: Liaison Comments: Commissioners cited the successful process of engaging in conversations on public art during the Pentagon Park development process City Manager Comments: More discussion needed with Council. If Council is interested in pursuing in 2021, recommend the following: − Change to: “Study and report on potential incentives or procedures to include art and décor elements when opportunities arise in public and commercial projects.” − Change Deliverable: “Report to City Council.” − Charge: Study and Report Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Participate as needed in on-going conversations about the future of the Edina Art Center facility and the evolution of Art Center role in providing art experiences for the community. Deliverable: As-needed consultation and support for a new/leased facility and evolving programming that is safe & relevant. Leads Susan Chandler Steve Suckow Target Completion Date: Quarterly review Budget Required: Staff Support Required: Liaison Comments: A&C Commission members hope to increase the impact of art and art experiences offered by the City in the Edina community. City Manager Comments: Direction needed from Council regarding appropriate and realistic initiative for 2021. If any. Possible option for initiative: − Change to: “As a new art space is pursued, the commission will provide community perspective to the planning process.” − Change deliverable: “City staff will define a role for the commission when the time approaches.” − Change Target Completion Date: TBD by staff. − Charge: Review and Comment Progress Q1: Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) ☒
Commission: Planning Commission 2021 Annual Work Plan Initiative #1 Initiative Type ☐☐☐☐Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Review Land Use Applications. Deliverable: Recommendations for City Council to consider Leads: Planning Staff Target Completion Date: Each Month Budget Required: None Staff Support Required: Yes Liaison Comments: City Manager Comments: No changes. Council charge: Review and Decide Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #2 Initiative Type ☒☒☒☒Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Planning Study of the Edina Business Park. (The office/industrial area between Highway 100, Cahill Road, 70th Street and Edina's southern border.) This Study would include recommendations from Chapter 10, Economic Competitiveness. Deliverable: Recommendation for City Council to consider Leads: Planning Staff Target Completion Date: 2022 Budget Required: Yes Staff Support Required: Yes Liaison Comments: City Manager Comments: No changes. Council charge: Review and Recommend Progress Q1: Progress Q2: Progress Q3:
Progress Q4: Initiative #3 Initiative Type ☐☐☐☐Project ☒☒☒☒ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Zoning Ord. Amendments: Items to be considered for change to the Ordinance: drive-throughs; basement requirement; one-foot rule; allow secondary dwelling units; parking regulations (on-street); tree ordinance. Deliverable: Recommendations for City Council to consider Leads: Planning Staff Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: Not feasible to complete all ordinances due to Commission workload. Completing all these is a two-year process and priority ones (parking regulations & basement requirements) should be completed in 2021. Move others (one-foot rule, secondary dwelling units, drive thrus) to parking lot to be added to 2022 work plan. For tree ordinance, see initiative #5. Each ordinance should be a separate work plan item. − Add the following initiatives: “Review and recommend zoning ordinance changes to parking regulations.” “Review and recommend zoning ordinance changes for basement requirements.” − Charge: Review and Recommend Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #4 Initiative Type ☐☐☐☐Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Work Session with Transportation Commission to discuss the proportion of land used for streets and parking. Deliverable: Recommendations for City Council to consider Leads: Planning and Engineering Staff Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: Remove initiative. Like Urban Vision Symposium, staff will coordinate event/training for street and transportation planning. Land Use Training for Council and the Planning Commission is also planned for Q1 2021. Progress Q1:
Progress Q2: Progress Q3: Progress Q4: Initiative #5 Initiative Type ☐☐☐☐Project ☐☐☐☐ Ongoing / Annual ☒☒☒☒ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Work Session with Parks and Recreation Commission and Energy and Environment Commission to discuss tree ordinance. Deliverable: Recommendations for City Council to consider Leads: Staff Liaisons Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: Move to parking lot. This is a staff work plan item for 2020. Commissions continue to have high interest in discussing trees. City staff will coordinate a meeting of commissions to collect feedback and points of interest on this topic. This information can inform a future role for commissions. Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #6 Initiative Type ☒☒☒☒Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title: Consider communication with residents in the planning process. Deliverable: Recommendations for City Council to consider Leads: Staff Liaisons Target Completion Date: Q4 Budget Required: No Staff Support Required: Yes Liaison Comments: City Manager Comments: • Remove initiative, PC has a large work plan and the outcome/description of this goal is not clearly defined. Progress Q1: Progress Q2:
Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov