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Home My WebLink About2021-06-10 Meeting PacketAgenda Energy and Environment Commission City Of Edina, Minnesota VIRTUAL MEETING Members of the public can observe the meeting by watching the live stream on YouTube at youtube.com/edinatv or by listening in by calling toll free 1-415-655-0001 with Access code: 177 793 1128. Thursday, June 10, 2021 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission May 6, 2021 V.Reports/Recommendations A.2021 WP Initiative #1: Climate Action Plan B.2021 WP Initiative #2: To-Go Packaging C.2021 WP Initiative #3: EEC Event Tabling D.2021 WP Initiative #5: Green Business Recognition Program E.2022 Workplan Development Kicko1 F.July 2021 EEC Meeting Date VI.Chair And Member Comments VII.Sta1 Comments VIII.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli8cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 10, 2021 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Coordinator Item Activity: Subject:Minutes: Energy and Environment Commission May 6, 2021 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve May 6, 2021 meeting minutes INTRODUCTION: ATTACHMENTS: Description 2021-05-06 EEC Minutes Agenda Energy and Environment Commission City Of Edina, Minnesota VIRTUAL MEETING Members of the public can observe the meeting by watching the live stream on YouTube at youtube.com/edinatv or by listening in by calling toll free 1-415-655-0001 with Access code:133 717 7482. Thursday, May 6, 2021 7:00 PM I.Call To Order Chair Martinez called the meeting to order at 7:02 PM. II.Roll Call Answering roll call were Chair Martinez, Commissioners Horan, Haugen, Lanzas, Lukens, Tessman, Student Commissioners Ana Martinez. Absent: Commisioner Ratan, Student Commissioner Mans. Late: Commissioner Dakane and Hovanec. III.Approval Of Meeting Agenda Motion by Tom Tessman to Approve Meeting Agenda. Seconded by Michelle Horan. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy & Environment Commission April 8, 2021 Motion by Hilda Martinez Salgado to Approve April 8 Meeting Minutes. Seconded by John Haugen. Motion Carried. V.Special Recognitions And Presentations A.Climate Action Plan Baseline Assessment: paleBLUEdot Ted Redmond from paleBlueDot presented the Climate Action Plan Baseline Assessment and answered questions from the commissioners. B.Board and Commission Member Review Engagement Coordinator, MJ Lamon, presented the Board and Commission Member Review and answered questions from commissioners. VI.Reports/Recommendations A.Initiatives 2 and 5, info only: To-Go Packaging & Green Business Initiative #2 & #5 - read update in packet. B.Initiative 3: EEC Event Tabling Initiative #3 - Tabling events will start with Farmer's Markets. Volunteers will be needed. C.Initiative 7: ETC & organized trash collection Initiative #7 - John Haugen provided an update from the ETC's organized trash collection initiative. VII.Chair And Member Comments A.EEC Brief History and Context Commissioner Horan shared a brief history and context of the EEC with members. Chair Martinez will be presenting a work plan update to City Council on June 15th. VIII.Staff Comments Sustainability Coordinator, Grace Hancock, reminded everyone student commissioner positions are open until June 1st. The City holds town talks quarterly. Sustainability will be presenting May 19th. Edina Art Festival will take place this year and they are looking at making it a zero waste event. IX.Adjournment Motion by Hilda Martinez Salgado to Adjourn. Seconded by Michelle Horan. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 10, 2021 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Coordinator Item Activity: Subject:2021 WP Initiative #1: Climate Action Plan Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Update on progress and request action on current EEC initiative. ATTACHMENTS: Description 2021 EEC Work Plan Approved by Council December 1, 2020 [Do not modify fields except progress reports] Commission: Energy and Environment Commission 2021 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Make recommendations to Council regarding the development of the City’s Climate Action Plan [which will include information on GHG emission inventory and routes to carbon neutrality]. Create a Climate Action Plan Working Group to provide feedback and support for the plan development. The working group will report to the EEC which will provide formal recommendation to Council. Staff liaison will support this working group. Deliverable Recommendation to Council Leads H. Martinez A. Martinez Mans Rajat Tessman Target Completion Date December 2021 Budget Required: No additional funds required. Staff Support Required: Staff Liaison (40hrs) Progress Q1: Received introductory presentation from facilitating consultant in March Progress Q2: Progress Q3: Progress Q4: Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and recommend on development of to-go packaging ordinance and policy avenues. Includes an update to the 2016 study and report to incorporate the recently launched organics recycling program. Deliverable -Report and recommendation to Council Leads Horan (primary), Lukens, Dakane, A. Martinez, Lanzas, Mans Target Completion Date December 2021 Budget Required: No additional funds requested. Staff Support Required: Staff Liaison (20hrs), Health Division (40hrs) Progress Q1: Focus groups in Feb/March 2021 were conducted Progress Q2: Progress Q3: Progress Q4: Approved by Council December 1, 2020 [Do not modify fields except progress reports] Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title Review and decide on commission members coordinating and tabling at City events to educate the community on organics recycling and sustainable living. Deliverable -Presence at up to 4 City events to include Fourth of July, Open Streets, and Farmers Market Leads Lanzas (primary), A. Martinez, Horan, Mans Densmore Target Completion Date June – September 2021 Budget Required: Funds available, $200 for supplies and food. Staff Support Required: Coordinator (20hrs) and Organics Recycling Coordinator (8hrs) can advise and provide materials already created. Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on staff recommendations for the City’s Green Building Policy. Deliverable - Commission comments on policy Leads All, Haugen, Tessman Target Completion Date December 2021 Budget Required: No additional funds requested. Staff Support Required: Staff Liaison (16hrs) Progress Q1: Progress Q2: Received intro presentation, final draft city policy for comment, initial draft commercial policy for comment Progress Q3: Progress Q4: Approved by Council December 1, 2020 [Do not modify fields except progress reports] Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Evaluate the effectiveness and impact of the Business Recognition Program by Q1 and decide future of the program. Implement changes, if any. Deliverable Report to commission. Leads Horan, Lukens, A. Martinez, Mans, Tessman Target Completion Date ongoing Budget Required: No additional funds requested. Staff Support Required: Staff Liaison support to manage intake and acceptance process (16hrs), Communications to support communication updates (16hrs), Community Engagement Coordinator (8hrs). Progress Q1: Agreed to continue program, began to compile and implement updates Progress Q2: Progress Q3: Progress Q4: Initiative # 6 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Review and Comment on Conservation and Sustainability (CAS) fund proposed Capital Improvement Plan. Deliverable - Commission comments on Capital Improvement Plan Leads All Target Completion Date Q2, 2021 Budget Required: No additional funds requested. Staff Support Required: Staff Liaison (4hrs) Progress Q1; COMPLETE - Received for comment at Mar 11, 2021 meeting Progress Q2: Progress Q3: Progress Q4: Approved by Council December 1, 2020 [Do not modify fields except progress reports] Initiative # 7 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on the ETC’s report and recommendation on organized trash collection. Deliverable -Memos to ETC for their study and report Leads Haugen Target Completion Date December 2021 Budget Required: No additional funds requested. Staff Support Required: Staff Liaison (4hrs) Progress Q1: no updates Mar21 Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Develop a program with realtors to give sellers the opportunity to showcase environmental improvements to their homes (such as insulation). Coordination with other cities on climate action., Advocating for street sweeping, Education and engagement on water initiatives. Study and report on inequities in the environmental movement. Research enforcement of state law requiring water sensors for irrigation systems and other water saving tools, including rebates. Exploring ways of partnering with under-served/other communities to outreach/educate businesses. Community wide environmental event listening to what the community is saying. Plastic bag policy / program / options Date: June 10, 2021 Agenda Item #: V.B. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Coordinator Item Activity: Subject:2021 WP Initiative #2: To-Go Packaging Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Packaging Topics - Commissioner Horan Packaging Ordinance Discussion Topics for EEC Goals. Defining our goals will help in defending our position. Will a restriction or ban meet that goal, and what are the trade-offs. Questions to consider: 1. What problem(s) are we trying to solve? 2. What are our specific goals as we consider this product restriction or ban? 3. What trade-offs in outcomes are likely and are we willing to make? For example 1. Is our ultimate goal to reduce waste and therefore reach the County’s goal of a 75% reduction in waste? 2. Is our ultimate goal to reduce GHG — if so some alternate recyclable/compostable products are not good replacements. Titles. Title can reflect the overall goal. 1. Environmentally Preferable Packaging — Hard to define environmentally. For example, not all options are the best for the environment but might help in reducing waste. 2. Green To Go Packaging. Branding: Minneapolis branded as “green to go” – could play well with Edina colors, could also help with (future) regional identifier. 3. Zero Waste. Excellent goal. Is it inspiring/attainable/intimidating? 4. Preferred Food-Service Ware and Packaging Timing. Due to the discovery of PFAS Chemicals (per- and polyfluoroalkyl substances) in many compostable products such as molded fiber and paper-based bowls, plates, and to-go ware, BPI — the Biodegradable Products Institute will no longer certify these products. This has created a disruption in the supply of acceptable packaging. Some manufacturers have created new lines without PFAS, however, inventory is still an issue. Covid did not help. This has resulted, in part, to the delayed roll out of St. Paul’s ordnance - that and covid. Exemptions 1. Hospital & Nursing Homes. St. Louis Park (SLP) gave them exemptions primarily because patients aren’t “customers” and they don’t have a choice. They didn’t want to prioritize “waste management” over “health” objectives. Hospital & Nursing Homes are out of scope of what they wanted to regulate. 1. Challenge 1 – Could be hard to regulate as health department would not be entering patient rooms. 2. Challenge 2 – How is waste being disposed? Patient care rooms don’t typically have recycling, etc. in patient rooms. Waste bins only. However, common dining rooms at nursing homes, hospital cafeterias, and hospital coffee shops are included in the ordinance. 2. Utensils. These were not initially regulated in SLP and are still not in the Mpls ordinance. Mpls has separated them out of “food packaging”. Eventually SLP added utensils in because they are the largest source of contamination in organics. Currently there is no such thing as recyclable utensils or straws…it does not work in sorting facilities. 3. Straws. To ban or not to ban - or only on request. 1. Minneapolis ordinance: straws are not regulated because, like utensils. they have been separated out of food packaging. 2. SLP’s ordinance states: “Single-use straws of any kind shall only be provided to consumers upon request. Front- of-house straw dispensers, which allow for customers to self-serve, meet this requirement. Straws do not play as big a role in waste contamination, and SLP was not ready to all out ban them. Other requirements Product Packaging/Labelling Requirements 1. Single-use cups and containers that are utilized with lids shall have lids of the same category of packaging 2. Compostable cups shall be labeled to clearly indicate to the consumer that the cup is compostable Link to MN “Guide for Policy Makers”: https://www.pca.state.mn.us/sites/default/files/p-p2s1- 06.pdf Date: June 10, 2021 Agenda Item #: V.C. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Coordinator Item Activity: Subject:2021 WP Initiative #3: EEC Event Tabling Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Update on progress and request action on current EEC initiative. Date: June 10, 2021 Agenda Item #: V.D. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Coordinator Item Activity: Subject:2021 WP Initiative #5: Green Business Recognition Program Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Update on progress and request action on current EEC initiative. Date: June 10, 2021 Agenda Item #: V.E. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Coordinator Item Activity: Subject:2022 Workplan Development Kickoff Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Begin drafting 2022 EEC workplan INTRODUCTION: Commission Member Handbook is a resource to guide workplanning process. Commissions develop proposed work plans from June - August. Commission approves proposed workplan in September. Chair presents proposed work plan to Council in October. Staff present recommendations to Council in November. Council approves work plan in December. ATTACHMENTS: Description Workplan high-level guidance MJ Lamon, Community Engagement Coordinator Updated 2021.05.05 Commission Member Review 2021 Agenda 2 Roles Communication Guiding Documents Work Plan Development Council StaffCommissions Decide Strategy Advise Council Community Perspective Manage Operations, Implement Policy, Advise Council Technical Analysis Council •Make policy-level decisions •Hire & supervise City Manager•Approve -Budget and related work plan -Ordinances and policy decisions -Development proposals -Variances and rezoning requests•Appoint advisory boards and commissions Staff •Provide best efforts and technical advice to Council •Manage operations and staff •Propose budget and policies•Carry out Council decisions •Deliver services •Equitable enforce codes and policies Advisory Boards, Commission & Task Forces •Provide community perspective on values and needs•Propose work plan items •Advise the council through work plan charges •Hold hearings as directed by Council •Assist as directed in work plan with engagement efforts Supporting Council Technique Examples on the Spectrum Increasing Impact on the Decision Inform Consult Involve Collaborate Empower Board & Commissions Task Forces Website Open House Public Hearing Workshop Survey Focus Groups Public Meetings Publications City Extra Correspondence Stakeholder Interviews Fact Sheets Comment FormsFairs/Events Tours & Field Trips SHARE COLLECT BRING TOGETHER 5 Commission Subcommittee Working Group Task Force Tenure Ongoing Temporary Temporary Temporary Members Residents Commission members only Commission + Public members As defined Scope Work Plan Work Plan Item Work Plan Item Task Force Charge OML Required Not required Not required Not required Staff Yes No Not typically Yes Reports To Council Commission Commission Council or City Manager Key Roles 6 CHAIR STAFF LIAISON •Work with liaison to prepare agenda •Lead meetings and facilitate discussion •Facilitate development of the annual work plan and provide progress updates •Encourage member participation •Manage areas of conflict •Support chair with agenda and preparation of meeting materials •Provide official notice of meetings •Record & prepare minutes. •Maintain BC official records •Provide technical expertise and access to City staff and resources •Relay information to council 7 Meeting Minutes •Staff Liaison submits in council packet once approved. •Provide a summary of discussion. •All meetings are audio or video recorded. Work Plan •Approved by the council, assigns work for the year and authority level (Council Charge) Joint Work Session •Annual meeting of Council & one BC to discuss progress on work plan. Staff Report •Staff reports are prepared by the liaison to forward a work plan item to the council for approval or direction. •Staff reports outline: 1) BC recommendations, 2) Staff recommendations, and 3) Highlight any differences between. Advisory Communication •Prepared and approved by the BC. •Placed on “Report & Recommendations” if an approved work plan item. •Placed on “Correspondence” if not a work plan item. Communication with Council www.EdinaMN.gov 8 Guiding Documents City Code Roles of Boards and Commissions generally and specifically Polices & Procedures Member Handbook (updated annually) Work Plan Work approved and directed by Council 9 Work Plans 10 Commission Work Plan Calendar 10 Annual Work Plan Begins January Commissions develop proposed work plans with liaison advice and feedback June–Aug. Commission approves proposed work plan September 25 Chairs present proposed work plans to Council October Staff present recommendations to Council November 4 Council approves work plans December 7 Work Plan Development 11 Commission Chair •Lead work plan development •Make sure work plan is not overloaded •Ensure there is a “lead to each initiative •Present proposed work plan to City Council Staff Liaison •Provide technical expertise, recommendations and advice to the commission •Provide clear recommendations to City Management and/or Council to consider •Ensure work plan template fields are completed 12 Title Be clear and provide detail Outcome What exactly will be the product / result of your initiative Budget Commission’s can not approve spending of money Liaison Comments Liaisons will provide you technical advice and feedback Target Completion Be realistic, impacts to supporting departments Partner Projects Cross commission initiatives, outside requests Work Plan Tips Questions? www.EdinaMN.gov 13 Date: June 10, 2021 Agenda Item #: V.F. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Coordinator Item Activity: Subject:July 2021 EEC Meeting Date Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Agree to keep or move July 8, 2021 EEC meeting date INTRODUCTION: