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2015 07-14 HPB Packet Regular
AGENDA EDINA HERITAGE PRESERVATION BOARD REGULAR MEETING EDINA CITY HALL, 4801 W. 50TH STREET TUESDAY, JULY 14, 2015, 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. APPROVAL OF THE MINUTES: June 9, 2015 V. COMMUNITY COMMENT During "Community Comment" the Heritage Preservation Board will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Board or which aren't slated for future consideration. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board to respond to their comments. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS AND RECOMMENDATIONS: A. Certificates of Appropriateness: I. H-15-8 4902 Bruce Avenue - New Detached Garage 2. H-I 5-9 4621 Browndale Avenue - Changes to Street Facing Facade VII. OTHER BUSINESS A. Cahill School & Grange Hall - Painting and Door Replacement B. Board & Commission Bylaw Changes VIII. CORRESPONDENCE AND PETITIONS XIII. CHAIR AND BOARD MEMBER COMMENTS XIV. STAFF COMMENTS XV. NEXT MEETING DATE: August I I, 2015 July 21, 2015 - Summer Walking Tour, Adath Yeshurun Cemetery 5605 France Avenue XVI. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861, 72 hours in advance of the meeting. HERITAGE PRESERVATION BOARD SUMMER WALKING TOUR ADATH YESHURUN CEMETERY 5605 FRANCE AVENUE DATE: TUESDAY, JULY 21, 2015 TIME: 6:30 P.M. MEETING PLACE: ADATH YESHURUN CEMETERY 5605 FRANCE AVENUE FOR FURTHER INFORMATION CONTACT: SENIOR PLANNER, JOYCE REPYA 952-826-0462 A-T-B: Abstract Parcel 18-028-24-13-0146 ID: Map Scale: 1" r--; 100 ft. Print Date: 6/25/2015 Owner N D Thompson & M T Friedmann Name: Parcel 4902 Bruce Ave Address: Edina, MN 55424 Residential Property Type: Home- stead: Homestead This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 0.18 acres Area: 7,639 sq ft Market Total: Tax Total: Sale Price: Sale Date: Sale Code: COPYRIGHT @ HENNEPIN COUNTY 2015 Think.Greeril Hennepin County GIS - Printable Map Page 1 of 1 http://gis.hennepin.us/Property/print/defaultaspx?C=473392.21841491066,4973422.84666... 6/25/2015 MEMORANDUM TO: Heritage Preservation Board FROM: Joyce Repya, Senior Planner SUBJECT: Cahill School/Grange Hall - Maintenance Update 4918 & 4924 Eden Avenue DATE: July 7, 2015 Currently, the Cahill School and Grange Hall are in the midst of a repainting of the exteriors as was planned last fall. Also, the main entry doors for both buildings are warped and in need of replacement. The city's park maintenance staff is in the midst of evaluating vendors familiar with historic buildings to proceed with obtaining replacement estimates. Typically, Edina's heritage landmark properties do not require HPB review of general maintenance (painting) and window/door replacement. However, because the Cahill School and Grange Hall are owned by the City of Edina, it has been standard practice to keep the HPB advised of maintenance issues as they arise. We are fortunate that HPB member Bob Moore has been championing the maintenance of these buildings. 1 Joyce Repya From: Brian Olson Sent: Wednesday, July 08, 2015 9:51 AM To: Joyce Repya Cc: Tim Barnes; Bob Prestrud; boblmoore@hotmail.com Subject: RE: Tupa Park Buildings Joyce, Grange and Cahill are being painted starting today and they hope to be finished in one week, weather permitting. The work includes siding and trim painting, doors and exposed windows and exterior of storms/screens, etc. The doors were brought to my attention with the email string below so we have yet to define that scope, we are looking for qualified Contractors to meet with to discuss the project parameters. We will keep you posted. Sincerely, Brian Brian Olson, Public Works Director 952-826-03111 Fax 952-826-0392 bolson@EdinaMN.gov 1www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business Signed INVOICE NO. 83437 F.B.NO 1077-55 SCALE: 1" = 20' • Denotes Found Iron Monument 0 Denotes Iron Monument • Denotes Wood Hub Set for excavation only Denotes Existing Contours / Denotes Proposed Contours x000.0 Denotes Existing Elevation 00210 Denotes Proposed Elevation Denotes Surface Drainage 4621 Browndale Avenue Edina, MN Top Nut of Hydrant on the East Side of Browndale at Edgebrook Place Elevation = 909.25 feet Existing 1st Floor: Elevation = 913.3 feet The Gregory Group, Inc. d.b.a. LOT SURVEYS COMPANY Established in 1962 LAND SURVEYORS REGISTERED UNDER THE LAWS OF STATE OF MINNESOTA 7601 73rd Avenue North (763) 560-3093 Minneapolis, Minnesota 55428 Fax No. 560-3522 Trrtifirair The only easements shown are from plats of record or information provided by client. I certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed land Surveyor under the laws of the State of Minnesota Surveyed this 31st day of December 2014. Gregory asc Minn. Reg. No. 24992 Drawn By File Name ccb-11-12fb107755inv83437.dwg tee 909.57 Lot 11, Block 12, COUNTRY CLUB DISTRICT, BROWN SECTION Hennepin County, Minnesota Rev existing Conditions Survey For: REFINED REMODELING, LLC Property located in Section 18, Township 28, Range 24, Hennepin County, Minnesota Corner of Concrete 0.9' North of line Wood Fence ,G A bo.4.1 r 1 " 905\1 elm \Fs. Overhead Wires Overhead Wires Wood fence door sill 912.2 No. 46'19 2-5-Stucco tree 1 " N 909. garage floor 91 /.0 4 ° 6 co roof peak 942.5 'co / ' top foundation a 19 9/2.4 '"9 door sill door s 11/4* 9/3.3 913.,3 ° G oo cr a < 3 3 tee pc ,o) 909.95 O tee pc ▪ 9/0.04 GJ —5 /0 CD roof peak 936.0 door sill 913.2 Lot area Building Garage Paver Patio Total Percentage 5,621 sq ft 1,3,96 sq ft 39,9 sq ft 235 sq ft (355 - 150 allowance) 2,030 sq ft 23.55% Z. 0 ?s)\ ▪ 3> (S- O 0 2-5-h-ame No. 4625 O 0 X z roof peak 935.6 top foundation 9/2.4 tcc \.\•)"-- 909.63 tiarcicover Basis for bearings is assumed Property Address: Benchmark: /„1,,,,, 7/ SECOND FLOOR FLAN SCALE I/4” V-0" TCO DESIGN &dies aid here design TCO DESIGN drafting and 110. C12512,1 9320 theca Avexis 17a th Bracklip1965.i1N 65144 Office 153.424.3616 Cell 925994-5216 eedlcatio to excellerce Frepeed Todd Orsthun Io '-O" OffIce163-424-3616 Cell 9559956216 todeeicodeilgeret [ Plan Date 3-14-15 /0. C T3 UI and MIC14ELE THOMPSON 4902 Bruce Ave cD TCO DESIGN dcafieg aid here design tco201522 5 OF 5 EXISTING BEDROOM 3'-4" to'-o" 1‘,)nr ),),),) )1) 0 SITTING AREA N 0 tt cq 3/4 BAT ;17 tcrl yallr 1A. 9NVSA1 ITI01-13460 2-2x10 2-2x10 ITDI-14264 I -.4 I •-4-44444-. TCO DESIGN eraftteg .1 herd design > TCO DESIGN dadtteg zed Mee dlse 5550 Thera evens 17ezth Breo04:i Fat 5'0155444 Office 1b3-424.1616 Cell 952-554421b dedleatlen to excellerze Prep-red by: Todd Orsthun OM. 15.5-4743515 CO 955554:5215 toddeteodeCeet Plan Pate 3-14-15 I I an d M IC HE LE 11- 10M1 =2 5 0N d) 4902 Bruce Ave SOUTH ELEVATION SCALE 1/4“ 1.-On ) TCO DESIGN drattrg zed hoed ded:ze Deqn tco201522 42 2 OF 5 I 1=1 TCO DESIGN dratIrg and hone desy Al 1 OF 5 NORTH ELEVATION SCALE 1/4° = TCO DESIGN draftIng arct hone cinelge . / ILL_I i !III iIiIII / -4. ; ;-• "Lwi"":44;,...S.5.51Pr-LcAl. WEST ELEVATION SCALE 1/4° = --,,"__ .---1-1-,-- -• I I -. --• __,__•=- -4=-,_ --1-1--. •-,--,=. --. ,, --,„,, -. I. - Design tco201522 C 4902 Bruce Ave GUS and MICHELE THOMPSON torideicodeNsvel Certificat f Survey sk0 icr-lle0e ihom son 4902 Bruce Ave. S. Edina, MN 55424 LEGEND 0= Iron monument found Iron monument set and marked with license No. 23968. = Offset iron i\T (MTH J = = x 600.0 = 20 SCALE IN FEET 840— = El= -e-= Gg i = lJ = TB q = Drainage & Utility Easement Drainage Direction Existing Elevation Existing contours Electric meter Electric power pole Guy wire Gas meter Air conditioning unit Telephone box Bearings shown are assumed EXISTING ELEVATIONS Garage floor elev. = 890.90 First floor elev. = 892.52 Lowest floor elev. = 884.22 Lowest point of entry = 889.48 Lot area = 7629 sq. ft. __1? ,O.--,,,-1(...4 (-------Kt5\ i nck 1ND,;s:c2. r- 11/02. 9.-7t. 6-9-- i -12 corc:s.,-;:/1 ,-tc\';rtion '--45t., '171.--1-. BOOK 658 PAGE 65-68 yco-1,0.:-.2.1 (1,?i" ,..C.ie— ---• 5 28 .-..11.:t. \ Drawing File; 2005186L-718.DWG •TatA I 1,-,,,,,Ae&\Qc- --1-2.(4-L-c4.-q, (2 ,,,v7:_,) Project No. 2005186L MA.1,\.ka rAc.-''',1c- 7- .22-5C e ls..V. N I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Sur yo under the la „„„of the State of Minnesota. FAR Y E KUUSISTO LTD ) March 2, 2005 HENNEPIN COUNTY, MINNESOTA Subject to easements of record, if any. Kurt M. Kisch, MN License No, 23968 Date Duluth, MN. Hibbing, MN. Ham Lake, MN. Minnetonka, MN. Phone: (952) 933-0972 Fax: (952) 933-1153 www.rik-kuusisto.COM 6110 Blue Circle Dr. 'Suite #100 •Minnetonka, MN. 55343 19' 34.67 g6 99 cD4). 890.85 FFE=892,00 existing house #4900 _///// //_//// gross area 9 27'16"E 1 38. 80(-pr G i 15' setback td 887.9 Q \e. V4R? a grass area 0 fp __ •--• bcp _____,--- RCM 4.1 890.62 / LrE-884.22 cq c3// / a4cift,a) #4902 Bruce Ave. S. ( I / N FFE=892.52,4. existing house 2 story wood ih ./1/ //,1 890.54 / /I LPE=.889.48 / '33.6' Average fv 18.4 6,7 / front setbpol s :86,6 line (1•14 34.4 — egress windows 888.09 1 / co tp 1 890.68 ' I .• ' ' • • b 90, • * • - . •• setback concrete driveway • (33 r cP• • —11:5111111 5 ,1 \ grass area #4904 existing house FFE=892.09 • . '°C.efe iv . —is-- grass area garage BENCHMARK Top nut of the fire hydrant located at the Northeast Quadrant of Country Club Road and Bruce Ave. Elev.= 892.75 feet (Per City of Edina). L 7, C UN RY CL (-7)) ICO DESIGN deafIlrg ard Kerte deegn > TCO DESIGN dratileg ard hone deft, 53.50 Ibexes AvEI119 Norsk 5recklyn Pat MN 55444 MI.163-424-306 552.5544M dedication . entailer. Prepated by: Todd Ofsthun Qftto 155.474.5615 Cell 5524354411 t.dgeodtegyet #0.0 011•111=11111L011 C uJ 4902 Bruce Ave and MICI4ELE 11-10MP5ON TOO DESIGN eiraftErg crd hens &NV, 24'-0" A 2 - 2x12 HEADER • 2 - 2x12 HEADER 9-0 WID OM. G 1-0" x 1-0 HIGH 9-0 WIDE x R. DOOR 0,1-1, GAF. ICY-0" 1-0 HIGH DOOR 1-.0" 24.-o" GARAGE FLAN SCALE 1/4" . V-0" SQ.PT. 24-0 ////////////////////////////////// / / / / / / / / / 0 / / (N / / / / / / / / / / / / / / /////A 3'-lok2" 2447" SLAB PLAN SCALE I/4" r-0" Design tco201523 42 2 OF 2 EXISTING SERVICE DOOR RELOCATED cr,i "3 and MICHELE THOMPSON 4902 Bruce Ave d) 3'o" 20'-4" 2'-4" 14'-o" 4'-o" 2-2x10 172713460 2-2x10 17233460 U ROOF T U O ERENSIMMINIMMINSPASMOSSIESSUEM Ct /II O rd 3 - 13/4 x 5 1/2' LVL FLUSH GREAI'': ;IIROOM G F / FLAA0C E 11,1 r TCO DESIGN draftlrg and hone dads+. 93/0 Thcras 11,2f.le North 13recklo P61...11N 5/444 Office 10-4243616 Prepared 03 Todd Orsthun °Mee 10.424367p Cal °52.914321.5 toddetcodeVT.ret el0°P Plan Date 3-14-15 2 z = 3 dt. ext 2003460 Y2RU- iiiI 3 - 13/4° x 147 LVL. U 20143460 2-2x10 I-40 On 4'-o" FIRST FLOOR FLAN SCALE 1/4" = l'-0" rL TCO DESIGN drattlrg and Kra deIl3a > < Design tco201522 /zzz/zz.z.z//zz z/zz A4 4 OF 3'-o" 2O-4" 1 2 EXISTING FOUNDATION TO BE REMOVED EXISTING BASEMENT 4" / / I I / 1 1 / I/ / ii II / I 2 I / I EXISTING FOUNDATION EXISTING FOUNDATION, REMOVE TOP COURSE AT NEW PATIO 4 COURSES f3xf3 CONC. BLOCK ON IS° x a" CONC. FTG. W/ (2) .4 RE-19AR S CRAWL SPACE 3 I 3/4° x 9 I/2° LVL BEAM ON ex& P.T. POST WITH METAL POST CAP AND BASE ON 30° x 30° x I2 CONC. FTG. I COURSE eze, CONC. CAP BLOCK ON ,0 4 COURSES 12,0 CONC. BLOCK ON ,t,5 20° x 13. CONC. FTG. W/ (2) .4 RE-BAR .Ttl 5 COURSES /3,48 CONC. BLOCK ON IS"x F3° CONC. FIG. W/ (2) .4 RE-BAR (STEP DOWN AT BASEMENT) ///////// U e- / / / / ICO DESIGN datIng and hone dealgn TCO DESIGN draftIng and hone. dedan 9310 lhoras Aver, North Brooklyn Park, MN 55444 (((((B 0-424.3515 Cell 952.5348215 dedleallon to excellence Prepared b( Todd Ofsthun Ofiles 153.4243515 CO 952354.8215 todd.tcodeargnret oo° Plan Pate '44* GUS and MICHELE THOMPSON 4902 Bruce Ave TCO DESIGN drartirq and Irons design Desfen tco201522 43 3 OF 23'-0" FOUNDATION PLAN SCALE V4" = l'-On 1 II II II 11 I I I II 11 I — II II II 14 1I II 52=6MEEIMESIMMMEEE I I II II II II II II 11 I I 1I I II 11.7-‘ F -N. -4- t,;_r , t - - -.: -,0-- .4..- ..,.. , , r ... A i -,-- ..-gtil"--- — ii",C. -v- iv) . ......54'"?...-.."44. SOUTH ELEVATION SCALE 1/4" = 11 -0" • 2 0 .••• AM" UJE,)T IELEVATIOI SCALE 1/4" = e-0" ZEMMSMIZIEM GUS and MICHELE THOMPSON TCO DESIGN drafting and home design TCO DESIGN drafting and home design 9330 Thomas Avenue North Brooklyn Park, MN 55444 Office 163-424-3616 Cell 552-994-5216 dedication to excellence Prepared by: Todd Ofsthun Off Ice 163-424-3616 Cell 552-954-8216 toddetcodesign,net Plan Date -29-15 4144%_man - Design tco201523 42 2 OF 2 --=vssimmeemmona= 4902 Bruce Ave Edina 02M1==M122EIM- _ _ _ GUS and MICHELE THOMPSON 4902 Bruce Ave Edina TCO DESIGN II II ft II II If ft 11 I 11 -... ft II••••••••-• ft NORTH ELV,": TIOi SCALE 1 /4" = 11 -0" dedication to excellence TO PEAK OF ROOF I TIMBELANDI• ARCHITECTURAL ASPHALT SHINGLE - ------ ---114ARDIE PLANK' LAP SIDING TO MID POINT OF ROOF ---i- 12 Plan Date 6-29-15 O Prepared by: Todd Ofethun Office 163-424-3515 Cell 552-554-5216 toddetcodesignmet • • 241 -0" H If II drafting and home design II It II II II II II II ""'" II II .--. II ...- II II II ..-- II -. If ---. II II- ___, It II II II ,--. ...---, 4 1 •• - II ---` II II fl ....._4 ft ....... 11 ,,,,'... If -. II ----' II .,___ II -. II II •--- If ---• TCO DESIGN drafting and home design sno Thomas Avenue North Brooklyn Park, MN 55444 Office 153-424-3516 Cell 552-594-5215 UUUUUUUUUUUUUIJ UUIJ UUUULJUUUUUUU UUUUUUUUUUUUUUU ULIUUULJUUUUUUUUUUUU • • _ ► Design # tco201523 AI • EXISTING GARAGE DOOR EAST ELEVATION HANDLES RE-USED SCALE 1/4" = 11- 1 OF 2 =II Ma MN UM UMW IMO 111111111111111•111111 III NNE Mil Me Min IN= 10111111111111111 0 I I I I II I I I I I I I I I I I I I X 5Tl\G 41 -0" 1 WIDEN EXIST. TO1 METAL CAP & LEDGE 10" LMSTN CEDAR SHAKES WOOD FASC IA & SOFFIT W/ VENTS 3" LMSTN 10" LMSTN STUCCO I Le STUCCO 3" LMSTN CEDAR SHAKES 10 LIMESTONES--10" LIMESTONE 10" LIMESTONE 10" LMSTN 10" LMSTN 1 *- LIMESTONE TR IM) • . . . 3" LMSTN 3" LMSTN STUCCO. soujit ,RIGHT ELEVATIO\1 SCALE : 1 /4" = I I- 0" .R1005 Ne rth - LEFT ELEVATIO\ WIVtN CAIS I. IU METAL CAP & LEDGE EX 1ST EX I5T 12 4.79 WOOD TR IM 10 1 LIMESTONE FASCIA WOOD 11-611 & SOFFIT W/ VENTS STUCCO, 3" L IMESTONE TR IM WOOD TR IM 21-4" 101 LIMESTONE 10 1 LIMESTONE 10" LIMESTONE 4" 3" LIMESTONE TRIM 3" LIMESTONE TR IM 311 LIMESTONE TR IM r 811 111111111111EMi_ jj111111111,_11iril =MINN EXISTING BR ICK BASE North — LEFT ELIVATION .ROP05 SCALE 1/4" = 11-011 FRONT ELEVATION IC-4" METAL GAP- & LEDGE .STUCCO CEDAR SI-LAKES 8" LIMESTONE EX 15T EXIST WOOD TR IM STUCC ,LIMESTONE TR IM 10 LIMESTONE TR IM WOOD TR IM EX IST STUCCO MATCH EX5 IT. • 311- LIMESTONE TR IM METAL METAL ROOF I I 10" LIMESTONE TR IM 16" SOX OUT 10" LIMESTONE TR IM X WING BRICK RAISE ENTRY ROOF I2° BASE FRONT ELEVATION IIIIIIr1.111r-,IIIIIIIIIII, 111111111111111111111111111.1 1 1 1111 1,11111111i.j1111111.11.1111)11.1 1 .111 1 1 11.11.1111I111111111111111111 11 1 11 1 1 111111.11111111J.11 -111.1.11.1 11 1 1 .1 1 .1111 1 11111111 11111111111111111_111 REAR ELEVATIO\ SCALE: 1/411 = 11 -011 / 1 I II 1 II III, 111F-1 111.111111111111111111111 lllllllllllllllllllllllllllll llllllllllllllllllllll 11111_ 11111111111111111111)11....111111 If 1111_1_1.11111111111 )I ) 1 I 1 I I 1 11 EX 5T INT CEDAR SHAKES CEDAR SHAKES LIMESTONE TR IM WOOD TR IM WOOD TR IM LIMESTONE TR IM WOOD FASCIA & SOFFIT WI VENTS -STUCCO WOOD TR IM STUCCO 6" 10" LIMESTONE 10° LIMESTONE I LIMESTONE 1 0'LIMESTONE 1 0" LIMESTONE I LIMESTONE 311 LIMESTONE 31 LIMESTONE TR IM 3" LIMESTONE TR IM 10 LIMESTONE 10" LIMESTONE EAR ELEVATIO\l SCALE: I/4" = ILO" CEDAR SHAKES CEDAR SHAKES LIMESTONE TR IM WOOD TR IM WOOD TR IM LIMESTONE TR IM WOOD FASCIA & SOFFIT W/ VENTS STUCCO 3 LIMESTONE TRIMS 3" LIMESTONE TRIM` WOOD TR IM STUCCO 10" LIMESTONE 10" LIMESTONE 10" LIMESTONE 10 1 LIMESTONE 10" LIMESTONE I LIMESTONE 3" LIMESTONE 3" LIMESTONE TR IM 3' LIMESTONE TRIM • 3" LIMESTONE TR IM 1 0"LIMESTONE 1 0"LIMESTONE REAR ELEVATION PRO SCALE: 1 /4" = I'-O" I ...11 111111 IM= MIMI MIMI MIMI MIN MIMI MUM IMMI MEI 11111111111111111111 REAR ELEVATIO\I 5T1\G 11 1-4" 1_311 41 -0" WIDEN EXIST. TO 0- ts) L METAL GAP - & LEDGE LIMESTONE TR IM NEW''. 3 LIMESTONE TR IM • • MATCH 21_611 tiJ z 0 q 16" BOX OUT 3 LIMESTONE TRIM 111 .STUCCO EXIST 10 LIMESTONE TR IM WOOD BRACKET (TYPICAL) STUCCO EXIST METAL ROOF I I IMESTON q 1111MMI. .LIMESTONE- 111111111.11111111111.11111111•11111•111111111•111111.111•111.111111111111111110111111111111111•11 6' 3" LIMESTONE TRIM WOOD BRACKET (TYPICAL) 10" LIMESTONE TRIM-1 METAL SCALE: I/4H = 11-011 STUGC WOOD FASCIA & SOFFIT WI VENTS il EXISTING RIDGE 0017 TR IM WOOD TRIM q 8" BOX a W0017 .BRACKET (TYPICAL) PRO O5 'X 15T IN° BRICK) RAISE ENTRY ROOF 12" BASE FRONT ELEVATION Ndr-th- LEFT ELEVATIO 41-0" WIDEN EXIST. TO METAL CAP & LEDGE CEDAR SHAKES I LM5TN WOOD FASCIA & SOFFIT W/ VENTS STUCCO 1 0" LMSTN 11-6" STUCCO 3" LMSTN CEDAR SHAKES 10" LIMESTONES I0'1 LIMESTONE 1 0" LIMESTONE 1 0" LMSTN 1 0" LMSTN , r- r - LIMESTONE TRIM} LIMESTONE TRIM} . LIMESTONE TR IM LMSTN 3 LMSTN ROC)5 IGHT ELEVATIO\ SCALE : 1 /4" = I L0H ,.. IGHT ELEVATION IX SCALE: 114" = I I-011 REFINED REMODELING June 26, 2015 Joyce Repya City of Edina 4801 West 50th Street Edina, MN 55424 Dear Joyce, My company, Refined Remodeling, Inc. has been hired by the owners of a house at 4621 Browndale Ave in Edina to do a remodel of the existing property. The fagade of this house will be reworked to better incorporate a more cottage feel. The property is listed by the city of Edina as a modified cottage. We are proposing the following: • Remove half-timbering. • This element was not present on the existing building and we want to return the facade to its original surface of stucco/stone. • Add new divided light windows. The windows in this house are old and failing and need to be updated. The majority of them are original to the house and therefore contain uninkilated single pane glass. These windows contain the following: o broken panes o cracked or missing glazing o weighted ropes that are broken or missing o aluminum storm windows on the exterior that are cracked or inoperable o and many of them are painted shut Replace the existing front door and rear doors. The front door is of a Southeast Asian design that is completely inappropriate for the house. The rear doors consist of a patio slider installed in the 80's and a set of French doors installed in the 80's that are missing a storm door and therefore rotting from the exterior. • Add decorative corbels and metal roof accents. • Add limestone window and door accents. • Rebuild north side of house to reduce mass and enlarge driveway. The existing driveway width is currently at 8' 2" and this width makes it almost impossible to access the detached garage in a motor vehicle. Rebuilding this section of the house to a smaller footprint will enable us to increase the driveway width and make the garage accessible. It also makes it possible to rebuild this section of the house to be at the existing floor heights of the first and second floors. Currently this section of the house is down three steps on both levels. • Add cedar shake roofing. We will also be adding to the back side of the house to enlarge the kitchen/great room on the main level and the bedroom/bathroom space on the second level, reworking mechanicals, replacing additional windows and refreshing most existing spaces. Thank you for your consideration. Sincerely, Jon Linde, Managing Partner Refined Remodeling, Inc. ilinde@refinedlIc.com 612.998.6663 Refined Remodeling, Inc. License number: BC643949, EPA lead certification NAT-121522-1 COA H-15-9 4621 Browndale Avenue July 14, 2015 could be reintroduced in the future without damaging the essential form and integrity of the façade. The proposed divided light windows, decorative corbels, metal roof accents, decorative stonework, and cedar shake roofing are minor details that require relatively little alteration of the building. While they have little or no historical basis, no distinguishing, historic character defining architectural details will be lost or obscured as a result of their introduction, and the alterations themselves are reversible. From a technical standpoint, I would treat these alterations as examples of contemporary design (which the standards for rehabilitation do not discourage) that do not compromise the property's historical integrity. The applicant has also provided information on the current condition of the existing windows and front/rear entry doors which provides justification for their replacement. The existing windows do not appear to be original, although the pattern of fenestration (the physical arrangement of the windows and doors) is more or less in-tact. The proposed replacement strategy will provide for a more energy efficient home and will not compromise the property's historical integrity. I conclude that the proposed changes to this home will be visually compatible with the character of the surrounding neighborhood, will not detract from the historic significance and integrity of the district as a whole, and appear to be compatible with the character of the home. Therefore approval of the COA is recommended. STAFF RECOMMENDATION & FINDINGS: Staff concurs with Consultant Vogel's evaluation Approval of the COA is recommended subject to the plans presented. Findings supporting the recommendation include: • The plans provided with subject request clearly illustrate the scale and scope of the proposed projects. • The proposed changes to the front facade will not significantly alter the scale or detract from the historic character. • The new work has been designed so that the remodeled house will be compatible in size, scale, color, and texture with other Tudor/Cottage style homes in the district. • The information provided supporting the subject Certificate of Appropriateness meets the requirements of the Zoning Ordinance and the Country Club District Plan of Treatment. Conditions for approval: • Subject to the plans presented Deadline for City Action: August 10, 2015 3 COA H-15-9 4621 Browndale Avenue July 14, 2015 The applicant has stated that the proposed plans intend to incorporate a more cottage feel for the home. They added that an addition is also proposed to the rear of the home to enlarge the kitchen/great room area on the main level and a bedroom/bathroom on the second story. While not subject to the COA review, plans for the addition to the home have been provided for the board's information. PRESERVATION CONSULTANT ROBERT VOGEL'S COMMENTS Upon reviewing the proposed plans for the proposed plans, Consultant Vogel provided the following evaluation: Built in 1926, the subject property is considered a contributing resource in the Country Club Heritage Landmark District. It is classified as an example of the Tudor/English Cottage Revival style. It is not individually eligible for Heritage Landmark designation. Therefore, the primary heritage preservation objective is to provide an efficient contemporary use that preserves those architectural features which are significant to the historical, architectural and cultural values of the Country Club District as a whole; the architectural qualities that distinguish this house from other houses in the district also needs to be considered as part of any design review decision. The preferred preservation treatment regime for the Country Club District is rehabilitation, which allows for exterior remodeling, including demolition and new construction, provided that the new work meets general standards for historic preservation projects (the city has adopted the Secretary of the Interior's Standards for the Treatment of Historic Properties as the required basis for all COA decisions.). These general standards are incorporated in the district plan of treatment It is important to recognize that this particular house is not regarded as historic because of its Tudor/Cottage style design characteristics—its heritage resource value is primarily the product of its historical association with the development of the Country Club District as a planned suburban neighborhood. Like most houses in the district, it embodies some of the general characteristics of early 20th century "period revival" aesthetic, but it is not an authentic expression of any particular academic style; in this case, the "Tudor" design elements are little more than skin-deep embellishments of a standardized suburban house. The house has also been substantially altered from its original, as-built appearance. While removal of later work and replacement of missing architectural features may be technically feasible, as a matter of policy the city has determined that restoration (defined as the process of accurately recovering the original form and details of a property) is not required by the district plan of treatment. The applicant proposes to remove the existing half-timbering on the street facade, which is apparently not original, and apply a stucco finish, which is a characteristic shared by most of the Tudor style homes in the district. In my opinion, the half-timbering could be seen as evidence of the history of the house but should not be considered a distinguishing architectural feature (it seems to have been applied after the district's period of historical significance). Therefore, removal of the wood members would be appropriate. The faux half-timbering 2 HERITAGE PRESERVATION BOARD CERTIFICATE OF APPROPRIATENESS STAFF REPORT Originator Meeting Date Agenda # VI. A.2. Joyce Repya Senior Planner July 14, 2015 H-15-9 APPLICANT: Refined Remodeling, Inc. for Jason & Josie Tober LOCATION: 4621 Browndale Avenue PROPOSAL: Certificate of Appropriateness for Changes to the Street Facing Facade RECOMMENDED ACTION: Approve the Certificate of Appropriateness Request Subject to Conditions INTRODUCTION & BACKGROUND: The subject property, located on the east side of the 4600 block of Browndale Avenue consists of a Tudor Revival style home constructed in 1926. The proposed Certificate of Appropriateness (COA) request includes reducing the width of the former single stall attached garage on the north side of the home to provide a wider driveway and access to the rear yard; window and door replacement; and removal of architectural elements that were not part of the original construction. An addition to the rear of the home is also proposed. The home has undergone many changes to the exterior over the years as evidenced in the photos that were provided from 1958, 1980, 1992 and current day. Proposed changes to the home identified by the applicant include: • Remove half-timbering on front elevation (not original to home) • Add divided light windows, decorative corbels and metal roof accents • Replace existing front and rear entry doors • Add limestone window and door accents • Add cedar shake roofing; and • Rebuild the north side of the house to reduce the mass and enlarge the driveway to provide access to the rear yard. Additionally, the plans call for removal of the stone arch (south side) and stone around the front entry door which are not original to the home; as well as replacing the brick chimney with a larger chimney clad in the same stucco as the home. III 7_ ruw The new garage is subordinate to the house and set back at rear of lot. The new family room is smaller than the living room. The new bath upstairs is roughly the same size of the existing main hall bath. This will help the new construction to blend in and enhance the historic features of the home. New rooms will defer to the existing structure instead of presenting as more modern and grand in scale than those of the original house. The proposed new addition will help to reduce height mass of the existing house/garage with enclosed sun porch and attached deck. Proposal for Certificate of Appropriateness 4902 Bruce Avenue Homeowners: Michele and Gus Thompson Scope of Project: We are planning to tear off the original attached garage. Included in this demolition will be a second story 3 season sun porch/ deck that is situated above the garage. A detached garage will be built at the rear of the lot. A family room, back entry and a small second story addition sitting area and en suite bathroom for an existing bedroom will be constructed at the site of the current garage. Rationale: The existing garage is very small. Two cars parked in the garage at the same time render the service door into the house unusable. As a result, one car is always parked in the driveway. This is aesthetically unpleasing year round and inconvenient during the winter months. The enclosed sun porch and attached deck is not built to code. It has a roof with zero pitch that is difficult to clear of snow and leaks in years with heavy snowfalls. Resting above the un-insulated garage, it is very energy inefficient. Heating is electric baseboard heaters and there is no air conditioning. The ceiling is 7' 4" tall. The attached deck has safety walls 21" high. The house has very poor access to the backyard. Options to reach the backyard are a small south facing side door leading to the driveway or the garage service door. The house has little incoming light from the west. A single 37.5"x 55" window overlooking the driveway exists on the first floor. This makes the back of the house dark and contributes to a diminished sense of connectivity to the outside. There are currently 2 bathrooms on the second story. They have both been rehabilitated in their existing footprint. While they are very suited to the character of our home, they are unlike modern zoned bathrooms that can accommodate more than one person. The addition of a third upstairs bathroom will ease the juggling of schedules among family members. Adherence to Design Review Guidelines: The new garage and addition is designed in the Colonial Revival style of the original home. Design elements carried through include double hung windows, shutters, dentil molding and overall symmetry of design. The garage will have two painted doors similar to the original garage doors. This leads to a more vintage feel than one large garage door. Additionally, we plan to reuse the original garage door handles and the house's south side service door for the new garage. COA H-15-8 4902 Bruce Avenue July 14, 2015 Findings supporting the recommendation include: ® The plans provided with subject request clearly illustrate the scale and scope of the proposed projects. ® The proposed detached garage will complement the architectural style of the home and not be detrimental to the adjacent historic structures. ® The information provided supporting the subject Certificate of Appropriateness meets the requirements of the Zoning Ordinance and the Country Club District Plan of Treatment. Conditions for approval: ® The plans presented and ® Placement of a year built plaque on the exterior of the new detached garage. Deadline for City Action: August 10, 2015 3 COA H-15-8 4902 Bruce Avenue July 14, 2015 alongside the 3 windows. No windows or architectural detailing has been provided for south side elevation since it abuts a privacy hedge. The garage plans demonstrate a height of 17'10" at the highest peak. The height at the mid- point of the gable is shown to be 13'7", and a height of 9'1" is provided at the eave line. The ridge line of the roof is 24' in length, and a 8/12 roof pitch is provided. All dimensions proposed for the structure are consistent with the surrounding detached garages and new garages previously approved by the HPB through the Certificate of Appropriateness process. Attached Garage Conversion to Living Space Plans for the conversion of the attached garage to living space at the rear of the home have been provided for the Board's information. The foot print of the conversion has been reduced by approximately 144 square feet to accommodate the proposed detached garage on the lot. PRESERVATION CONSULTANT ROBERT VOGEL'S COMMENTS: Built in 1936, the house is an example of the Colonial Revival style and while it is not individually eligible for heritage landmark designation, the property has been evaluated as a contributing resource in the Country Club Heritage Landmark District. Although they may represent original construction and in any case are over 50 years old, the existing attached garage and the enclosed porch are not primary character defining features; in other words, they are not significant aspects of the historical, architectural and cultural values of the house or the district. Furthermore, the proposed demolition and new construction represents an appropriate rehabilitation treatment—no significant architectural features will be lost and the new work appears to be compatible with the historic character ,of the house and the surrounding neighborhood. Detached garages are common in the Country Club neighborhood and the district plan of treatment recognizes construction of new garages as appropriate, provided the new garage is compatible in scale, size, massing, building materials, and texture with the historic house and other buildings in the neighborhood. The plans submitted indicate the new garage will match the Colonial Revival style of the house and will be architecturally compatible with other historic residences in the neighborhood. The south elevation is shown as an undecorated wall, which will be screened from the adjoining property by a hedge, thus not necessitating additional architectural detailing (such as a window). The design also appears to be consistent with the height and scale of the garages on adjacent properties. The essential character of the subject property and the district as a whole will be preserved intact. Therefore, I recommend approval of a COA for the new garage. STAFF RECOMMENDATION & FINDINGS: Staff agrees with Consultant Vogel's evaluation of the proposed improvements to the property, noting that the detached garage is consistent with new garages previously reviewed in the district and conversion of the attached garage to living space will provide improved livability for the family and blend well with the historic façade of the home. Approval of the Certificate of Appropriateness request is recommended. 2 HERITAGE PRESERVATION BOARD CERTIFICATE OF APPROPRIATENESS STAFF REPORT Originator Meeting Date Agenda # VI. A. 1. Joyce Repya Senior Planner July 14, 2015 H-15-8 APPLICANT: Michele and Gus Thompson LOCATION: 4902 Bruce Avenue PROPOSAL: Construct a new 2-car detached garage in the southwest corner of the rear yard RECOMMENDED ACTION: Approve the Certificate of Appropriateness Request Subject to Conditions INTRODUCTION & BACKGROUND: The subject property is located on the west side of the 4900 block of Bruce Avenue. The existing home, a Colonial Revival style constructed in 1936, currently has a 2-car attached garage, with a sun porch/deck above; accessed by a driveway on the south side of the property. The Certificate of Appropriateness request entails the construction of a new detached garage in the southwest corner of the rear yard; and converting the attached garage to living space. The footprint of the existing attached garage conversion will be reduced in order to accommodate the additional square footage of the new detached garage and stay within the square footage allowed by city code. Detached Garage The proposed 528 square foot 2-car detached garage measures 24' x 22' feet in area. A service door is provided on the north elevation. Access to the garage will be obtained on the east elevation from the existing driveway. The design of the structure is proposed to compliment the Colonial Revival style of the home with Hardi Plank lap siding, and Timberland asphalt shingled roof. On the east elevation attention to detail is provided with 2-paneled entry doors with dentil molding above. A service door and window are provided on the north elevation; and the rear west elevation will have a window in the gable area to provide some architectural detailing. Shutters are provided 111. MEMO 8 Administration Department '4'.211.01 To: Board and Commission Staff Liaisons cc: Scott Neal, City Manager From: MJ Lannon, Project Coordinator Date: July 6, 2015 Subject: Board and commission bylaw changes. Liaisons, Please share the following with your board and commission members and send me any feedback by August 7, 2015. The recommended bylaw changes are mostly minor edits; however, one notable change is Section 5, paragraph I. This paragraph reflects information about each Board and Commission's annual meeting. Staff recommends holding annual meetings in the same month (February) for all Boards and Commissions. Selecting one month for all Boards and Commissions to hold annual elections will be consistent with the desire to streamline boards and commissions. Other benefits: • It will prevent a Board and Commission from operating without a Chair or Vice Chair who might be ending their term prior to annual elections. • It will allow Communication and Technology Services to publish new members, Chairs, and Vice Chairs in a timely manner. • It will allow current members of Boards and Commissions to vote on a new Chair and Vice Chair vs a new member who may not know the candidates as well. • It will assure accurate records are maintained and reduce the steps to update service assignments. The following chart outlines all the recommended changes for Board and Commission bylaws using the HRRC as an example. If approved, only the following would be changed throughout the 10 Board and Commissions bylaws and everything else would remain the same. Section Paragraph Recommended Rationalization Change Section 2: Mission and #2 Change The email currently in the bylaws is Business edinamail@ci.edina.us to outdated. MEMO CITY OF EDINA mail(aedinamn.gov Section 3: Membership #3 (Contact Information) Add and/or Board and Commission members are required to provide the City one contact information or can opt to provide both. Section 3: Membership #3 (Contact Information) Change City Clerk to Project Coordinator The Project Coordinator maintains the Board and Commission member records. Section 4: Meetings #1 (Meeting Notice) Change City Clerk to Staff Liaison The Staff Liaison is responsible for giving meeting notices and maintaining the record. Section 4: Meetings #4 (Special Meetings) Change City Clerk to Staff Liaison The Staff Liaison is responsible for giving special meeting notices. Section 5: Officers #1 .. Change annual meeting month to be reflected as February for all boards and commissions Currently the annual meeting month , ranges from February to April. To create consistency would like to streamline an annual meeting date for elections. Creates a more efficient process and assists in maintaining accurate records. Section 6: City Staff Liaison #1 Change City Clerk to designated staff. Currently the Project Coordinator is responsible for sending out notification of attendance resignations. By changing it to designated staff it can remain the same even if the responsibility changes. Section 6: City Staff Liaison #1 Capitalize C on Chairperson Make it consistent with the rest of the document. Section 7: Committees and Working Groups #4 (Working Group Announcem ent) Change first sentence to read "Notice will be given to the public..." Recommended change from City Clerk. Fb -"conirlilli11111111110111.triviimm. • 11Bylaws Section 1: Introduction The bylaws outlined below are approved procedures for the Human Rights and Relations Commission (HRRC). Members should review and understand City Code Chapter 2, Article III, Division 1 and Chapter 2, Article III, Division 2 included in the appendix of these bylaws. In the event of a conflict between the City Code and the HRRC bylaws, the City Code will prevail. Some components of these bylaws are common across all City boards and commissions. The City Staff Liaison should be consulted prior to considering bylaw amendments. Proposed bylaw amendments should be announced one meeting prior to voting on the proposed change. Bylaw amendments require the approval of a majority of the voting HRRC members and approval by the City Council. In addition to the City Code and these bylaws, the HRRC will be guided by those policies and procedural documents applicable to the HRRC or City advisory boards in general. Copies of these documents will be made available to members at the beginning of their service with the HRRC. Section 2: Mission and Business Address Refer to City Code Chapter 2, Article III, Division 1 and Chapter 2, Article Ill, Division 2, Section 2-117 for the HRRC mission. The business office for the HRRC is located at Edina City Hall; 4801 W. 50th St. Edina, MN 55424-1394. Members I of the public can also contact the HRRC at edinamail@ei,edinann.govti-s. Section 3: Membership Membership Composition Refer to City Code Chapter 2, Article III, Division 1, Section 2-78 and Chapter 2, Article Ill, Division 2, Section 2-119. Terms of Membership Refer to City Code Chapter 2, Article III, Division 1, Section 2-81. Contact Information HRRC members are required to provide a mailing address and phone number and/or email address to the City Clerk Project Coordinator. This contact information is available to City staff and members of the public. Responsibilities HRRC members are expected to be present and adequately prepared for all meetings and to actively participate in meeting discussions. Members who are unable to complete assigned tasks should notify the Chairperson as soon as possible. 1 Page 14pe Bylaws Attendance Refer to City Code Chapter 2, Article III, Division 1, Section 2-86. If a member cannot attend a regular meeting, he or she should notify the Staff Liaison as soon as possible and ideally no later than two hours prior to the start of the meeting. Cancelled meetings will be counted as meetings held and attended for purpose of calculating attendance percentages. Resignation or Removal Refer to City Code section Chapter 2, Article III, Division 1, Section 2-81. The HRRC may ask the City Council to review a member's appointment based on the member's failure to perform the responsibilities outlined above. Section 4: Meetings Meeting Notice Refer to City Code Chapter 2, Article III, Division 1, Section 2-84. All board and commission meetings are open to the public. To comply with legal requirements and ensure accessibility to the public, the City Clcrk Staff Liaison gives official notice of all HRRC meetings on the City's website and at City Hall. Regular Meetings Refer to Cit(/ Code Chapter 2, Article III, Division 1, Section 2-84. Regular meetings of the HRRC are held at Edina City Hall or another officially noticed location on the fourth Tue.sday of every month at 7:00 p.m. A regular meeting may be rescheduled by the HRRC at a prior meeting. Annual Meeting In February the HRRC will hold an annual meeting to: • Elect officers for the upcoming year, • Review and update bylaws as necessary, and • Affirm the regular meeting schedule for the upcoming year. Special Meetings Special meetings of the HRRC may be called by the Chairperson, City Council, City Manager or by the directive of a majority of the HRRC voting members. Members will be notified of the special meeting by written or email communication at least three calendar days in advance of the meeting. To comply with the open meeting law and to ensure accessibility to the public, the City Clcrk Staff Liaison posts official notice of all special meetings. A quorum is not required for special meetings; however, members cannot take action on a motion unless a quorum is present. Cancelling Meetings Meetings of the HRRC can be cancelled by the Chairperson, City Council, City Manager or by the directive of a majority of the HRRC voting members. Meetings may be cancelled for insufficient business, lack of quorum, conflict with a holiday, inclement weather or in the event of a community emergency. Quorum Refer to City Code Chapter 2, Article III, Division 1, Section 2-84. 2 Page ki P8 4tgnmr-R-igh-tvaTfdit- • n Bylaws Meeting Agendas Meeting agendas will be prepared by the Chairperson in consultation with the City Staff Liaison. Members may request that items be added to the agenda; however, the addition of such items is subject to approval by a majority of the voting members. The meeting agenda and related materials will be sent electronically the Thursday prior to the scheduled regular meeting. Meeting Proceedings During regular meetings, business will be conducted in the order listed below. The order of business may be changed with the support of a majority of the voting members. • Call to order • Roll call • Approval of agenda • Approval of minutes from preceding meeting • Public hearings • Community comment • Reports and recommendations • Correspondence • Commission comments • Staff comments • Adjournment Meetings will be conducted according to the latest edition of Roberts Rules of Order. Community Comment During "Community Comment," the Chair will ask to hear from those in attendance who would like to speak about something not on the agenda that is relevant to the HRRC. Individuals must limit their presentations to three minutes. Chair has the right to limit the number of speakers making similar statements and to limit comments related to matters previously discussed. The HRRC is not required to respond to the comments. In order to maintain a respectful environment for all those in attendance, disruptive behavior such as the use of signs, clapping, cheering or booing is not allowed. Motions and Voting A simple majority of voting members present and voting will decide all motions before the HRRC. At the request of a member, a roll call vote will be taken when there is a divided vote on any item. A tie vote on any motion will result in a failure to pass. Student members are not eligible to vote. Meeting Minutes Refer to City Code Chapter 2, Article III, Division 1, Section 2-85. City staff will prepare minutes for HRRC meetings. The minutes will include which members were present and absent, a summary of each item discussed and any motions proposed, and the votes on those motions. If a member of City staff is not present to record minutes, the HRRC will appoint a secretary to prepare the minutes. The secretary will prepare draft minutes within two weeks of the meeting date and forward the draft to the Chair and City Staff Liaison. Approved minutes will be posted on the City's website and forwarded to the City Clerk for distribution to the City Council by the City Staff Liaison. 3IPage Pe3 0111 i i e rti al P4' " sion Bylaws 1 I Section 5: Officers Refer to City Code Chapter 2, Article III, Division 1, Section 2-83. The HRRC will hold elections for the officer positions of Chairperson and Vice Chairperson at the annual meeting in February. The Chairperson may make and second motions and vote on all motions. The duties of the Chairperson include but are not limited to: • Prepare the agenda in consultation with the City Staff Liaison. • Lead the meeting in accordance with the agenda and facilitate discussion on agenda items. • Invoke a reasonable time limit for speakers during public testimony. • Ensure that the bylaws are followed and actions are properly taken. • Maintain meeting decorum. • Extend meetings or schedule special meetings as necessary. • Cancel meetings, in consultation with the City Staff Liaison. • Facilitate the development of the annual work plan. • Develop annual calendar of anticipated agenda items for each month. • Consult with members regarding attendance issues. • Encourage active participation by HRRC members and members of the public. The Vice Chairperson performs the duties of the Chairperson in his/her absence. If both the Chairperson and the Vice Chairperson are absent, an acting chairperson may be assigned in advance by either officer or at the meeting by a majority vote of the members. Section 6: City Staff Liaison Refer to City Code Chapter 2, Article III, Division 1, Section 2-79. The HRRC has a City Staff Liaison appointed by the City Manager. The City Staff Liaison is expected to work cooperatively with HRRC members. Members may not direct City staff but can request assistance through the City Staff Liaison to carry out the HRRC mission. The duties of the City Staff Liaison include but are not limited to: • Work with Chairperson to prepare and distribute meeting agendas. • Reserve meeting rooms and other needed meeting equipment. • Record and prepare meeting minutes (or delegate the responsibility to another City staff member). • Provide technical expertise and access to City resources. • Work with Chairperson to ensure bylaws are followed and annual work plans are submitted. • Relay information or directives from City Council meetings or work sessions relevant to the HRRC. • Respond to HRRC inquiries in a timely manner. • Forward information to and between HRRC members. • Record meeting attendance, include the current attendance record with each packet and consult with the Chairperson and City Clerk designated staff regarding attendance issues. • Provide orientation materials to new members and €Chairperson. • Handle funds allocated to the HRRC in accordance with its directives, City policies and legal requirements. • Serve as the custodian of HRRC records. • Work with City Clerk to serve all notices required by law or these bylaws. 4 Page 14444na41-Itightsid4k4atielis-Conniti44im Bylaws Concerns with the performance of the City Staff Liaison should be directed to the Assistant City Manager. Section 7: Committees and Working Groups Introduction Committees or Working Groups may be established by a majority vote of the HRRC to study issues in greater depth and report findings. Committees or Working Groups present their analysis to the HRRC for discussion and recommendations. The HRRC has the sole authority to make final recommendations on all matters on which a Committee or Working Group has given guidance. The HRRC defines the scope and the duration of the Committee or Working Group's mission. In no case may the Committee or Working Group exceed the authority granted by the HRRC. Committee and Working Group participants may not include enough voting HRRC members to constitute a quorum for the HRRC. Committees or Working Groups may be designated as standing (ongoing) or temporary in nature. Definitions Committees and Working Groups may be comprised of two or more people, one of whom is the chair appointed by the HRRC. A Committee is comprised of current HRRC members only. A Working Group is led by a HRRC member, but will also include members of the public. Working Group Announcement Public-fiNotice will be given to the public of the formation of any Working Group, including a press release from the City to local media outlets. Individuals will have a minimum of 14 days after the public notice to express interest in joining before members are selected. Public Access Based on the potential public interest in the topic, some Committee and Working Group meetings may be designated as public meetings by the HRRC or the City Council. If a Committee or Working Group's meetings are designated as public meetings, official meeting notices, written agendas and written minutes are required. Refer to Section 4 of these bylaws for additional information on meeting notices. Appointments and Chair Assignments Committees: The HRRC Chairperson will ask for Committee volunteers from the HRRC membership. A majority vote may approve the Committee appointments once sufficient volunteers are established. A temporary Committee Chair will be appointed by the HRRC at the time of Committee formation. The Committee will elect its own chair and notify the HRRC Chairperson. Working Groups: The HRRC Chairperson will ask for volunteers from the HRRC to serve as the Working Group Chair. The Working Group Chair is approved by a majority of the HRRC members. The Working Group Chair will recommend other Working Group members. By definition, those members will include individuals outside of the HRRC. The Chair may also nominate a co-chair who is not a HRRC member. Working Group appointments will be made by a majority vote of HRRC members. 5 Page liumnaliglitsanc--Reltiorm-C—ormais-slon Bylaws The duties of the Committee or Working Group Chair(s) include but are not limited to: • Set the meeting schedule and, if required, notify the City Staff Liaison for public notification. • Prepare and distribute a written meeting agenda, if required. • Lead the meeting in accordance with the agenda and facilitate discussion on agenda items. • Ensure that this section of the bylaws and HRRC directives are followed. • Maintain meeting decorum. • Recommend members and notify HRRC of changes in membership (Working Group only). • Report on the Committee or Working Group's activities at each regular HRRC meeting. • Communicate to the Committee or Working Group any directives, questions or input from the HRRC. Resignation or Removal A Committee or Working Group member may voluntarily resign by submitting his or her written resignation to the Chair of the Committee or Working Group. A Committee or Working Group member may be removed by a majority vote of the HRRC. Disbanding A Committee or Working Group may be disbanded at any regular meeting of the HRRC by a majority vote of the members. Committees or Working Groups will automatically be disbanded if no member of the HRRC is available to serve or appropriate volunteer membership cannot be established. Section 8: Communication Applicability This section applies to all types of media and communication methods including face-to-face, telephone, email and social media. Communication Between Members Outside of Meetings HRRC-related communication between members when a quorum of voting members is present constitutes a violation of open meeting laws if it takes place outside of publicly-noticed meetings. Members are prohibited from discussing HRRC business in such a situation. Since email communication is common outside of meetings, the following email protocol is adopted: • Any email communication intended for a majority of HRRC members should go through the City Staff Liaison so that an appropriate record can be established. • Members should not respond "reply all" to group messages. • Members should not blind copy (bcc) other members. Members must not engage in a serial discussion of HRRC business. A serial discussion occurs when members discuss official business with a majority of voting members through successive communications. Serial communication can occur through a combination of communication methods such as face-to-face, email, telephone or on a social media site. Communication with the Public Outside of Meetings HRRC members are encouraged to share their work with members of the public within the guidelines noted in the paragraph below. 6IPage 14 P0 :n -Right and--1 Bylaws When communicating HRRC business with the public, members should understand and convey the following: • The deliberations and decisions of the HRRC will be based solely on information contained in the public record presented to all HRRC members participating in the deliberation or action. • The member's comments do not represent the opinion or viewpoint of other commissioners or the HRRC as a whole. Members should exercise care not to communicate how they intend to vote on any pending matter or give the appearance any matter has been pre-decided. Public Announcements and Press Releases The City's Communications and Technology Services Department will approve and coordinate any public announcements, press releases or other media contact desired by the HRRC. Section 9: Financial Transactions All financial expenditures by the HRRC must relate to the HRRC mission and be covered under the HRRC budget. All expenditures must be approved in advance by a majority of the voting members. The City Staff Liaison is responsible for ensuring that all approved expenditures or reimbursements meet the criteria above as well as other City financial policies. Expenditures that do not meet the criteria above will not be reimbursed. The HRRC does not have the authority to execute contracts or to otherwise financially obligate the City of Edina. Any contract related to HRRC business will be managed by the City Staff Liaison and may be subject to City Council approval. Section 10: Ethical and Respectful Conduct Conflict of Interest Members may not use their position on the HRRC for personal benefit. The interests of the HRRC must be the first priority in all decisions and actions. Any member who has a financial interest in, or who may receive a financial benefit as a result of, any HRRC action or decision must disclose this fact as a conflict of interest. A member who has disclosed a conflict of interest should abstain from discussion and voting on the matter. Gifts I HRRC members may not receive personal gifts from any "interested person" in conjunction with their board and or commission duties. An "interested person" is a person, or representative of a person or an association, who has a direct financial interest in a recommendation under the HRRC's purview. This section does not apply to lawful campaign contributions. The HRRC may recommend acceptance of general gifts or donations through the City's donation policy. Respectful Behavior The City of Edina is committed to providing a work environment free from violence for all elected and appointed officials, employees and visitors. The City does not tolerate any form of violence in the workplace including threats or intimidating actions by or against any of the groups cited above. Violence and threats may include, but are not limited to: • Any act which is a physical assault 7IPage ff Pb arrs-Cammis4ion Bylaws • Any threat, behavior or action which is interpreted by a reasonable person to carry the potential to harm or endanger the safety of others, or result in an act of aggression, or destroy or damage City property. The Chairperson and City Staff Liaison have the right to call for the immediate removal of anyone who threatens or commits an act of violence on City property. Respectful behavior also includes how HRRC members relate to each other, City staff and members of the public. Members share a joint responsibility in modeling, monitoring and addressing behavior within the group. During HRRC interactions, members should strive to: • Treat people with courtesy, politeness and kindness • Encourage others to express their opinions and ideas • Listen to what others have to say • Use the ideas of others to improve decisions and outcomes • Recognize cultural differences Members should avoid; • Speaking over or cutting off another individual's comments • Insulting, disparaging or putting down people or their ideas • Bullying other members by displaying a pattern of belittling, demeaning, judging or patronizing comments. How to Report Members can report cases of unethical conduct to the City Staff Liaison, Assistant City Manager, City Manager or City Attorney. 8 Page _ _ , d3S abtfriutAP aft . Page 1 of 1 file ://ed-fsl.ci.edina.mn.us/citywide$/PD SImages/Photos/1802824240055001 jpg 6/26/2015 Map Scale: 1" 7,-- 50 ft. Print Date: 6/26/2015 Tax Total: A-T-B: Market Total: Parcel 18-028-24-24-0055 ID: Owner J A Tober & J R Tober Name: Parcel 4621 Browndale Ave Address: Edina, MN 55424 Sale Price: Property Type: Residential Sale Date: Home- stead: Homestead Sale Code: Parcel 0.2 acres Area: 8,773 sq ft This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT© HENNEPIN COUNTY 2015 Think Green! Hennepin County GIS - Printable Map Page 1 of 1 http://gis.hennepin.us/Property/print/default.aspx?C=472942.6231500008,4973472.589850... 6/26/2015