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HomeMy WebLinkAbout2021-09-09 City Council Regular Minutes Page 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL MEETING SEPTEMBER 9, 2021 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:03 p.m., then asked for a moment of silence for the loss of 2-year-old Iklas Abullahi Ahmed. He shared the City’s condolences with the family then thanked all emergency personnel and community for their efforts to locate this little girl. Mayor Hovland shared the procedure for public hearing and community comment in the hybrid meeting format. II. ROLLCALL Answering rollcall were Members Anderson, Jackson, Staunton, Hovland. Absent: Member Pierce. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Anderson, to approve the meeting agenda as presented. Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. V. COMMUNITY COMMENT Lori Grotz, 5513 Park Place, requested a COVID-19 update for City Hall that included the number of City staff, vaccination rates, onsite workers, and if vaccination or testing requirements were being required. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to Community Comments from the last meeting. VI. CONSENT AGENDA ADOPTED AS PRESENTED Member Jackson made a motion, seconded by Member Staunton, approving the consent agenda as presented: VI.A. Approve minutes of the Work Session and Regular Meetings of August 17, 2021 VI.B. Approve Claims for Payment for Check Register Claims Pre-List Dated August 20, 2021, totaling $669,513.29; Check Register Claims Pre-List Dated August 27, 2021, totaling $3,474,666.51, and Check Register Claims Pre-List Dated September 3, 2021, totaling $1,721,262.33 VI.C. Adopt Resolution No. 2021-72; Granting City Council Consent for Housing and Redevelopment Authority Levy VI.D. Adopt Resolution No. 21-69; Setting Public Hearing Date for Eden/Willson Tax increment Financing District VI.E. Request for Purchase; Geotechnical Design Services for Blake Road Neighborhood Roadway Reconstruction, awarding the bid to the recommended low bidder, Braun Intertec, $28,715 VI.F. Request for Purchase; Design Centennial Lakes building Card Access Improvements, awarding the bid to the recommended low bidder, Pro-Tec Design, $27,622 VI.G. Request for Purchase; Design Services for Replacement of Lift Station No. 6, awarding the bid to the recommended low bidder, Barr Engineering, $225,000 Minutes/Edina City Council/September 9, 2021 Page 2 VI.H. Request for Purchase; Utility and Parks Buildings Energy Improvements, awarding the bid to the recommended low bidder, Pioneer Power, Inc., $250,357 VI.I. Request for Purchase; 2021 Ford Transit Van with Ecoboost Engine, awarding the bid to the recommended low bidder, Kunes Auto Group, $59,985 VI.J. Petition Response for Antrim Road Speed Limit Signs VI.K. Receive Petition for Speed Bump on Wooddale Avenue VI.L. Adopt Resolution No. 2021-70; Approving Joint Powers Agreement with St. Louis Park for Speed Limits on Shared Streets VI.M. Approve Revised Nine Mile Creek Restoration Project Maintenance Plan VI.N. Approve Traffic Safety Report of July 27, 2021 VI.O. Adopt Resolution No. 2021-83; Setting Public Hearing Date for Special Assessment and Delinquent Utilities VI.P. Adopt Resolution No. 2021-74; Accepting Donations Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. EDINA CHAMBER OF COMMERCE EXPLORE EDINA ANNUAL REPORT – ACCEPTED Mr. Neal shared how the City entered into a cooperative agreement with the Edina Chamber of Commerce to account for and allocate the 3% lodging tax charged within the City and to act as the visitor and lodging board for the City. Staff believed the budget was appropriate for the scale of operations. Shelly Loberg, Vice President Edina Chamber of Commerce/Explore Edina, presented their annual report. She stated Explore Edina was established in 2014 and since had developed the Edina Destination Guide, ExploreEdina.com, social channels, and a regional marketing plan. She shared their goal to attract regional, national, and international visitors to Edina as well as support Minneapolis, Bloomington, and Richfield, promote retail and hospitality, and support leisure advertising for Edina lodging properties. She shared 2021- 2022 trends which reflected a small drop domestically but large decrease for overseas due to COVID-19 then shared 2022 highlights that included an all-encompassing strategy to showcase Edina and other elements. Ms. Loberg spoke about how they highlighted City events through a portion of lodging revenue such as the Edina Art Fair then reviewed data on sponsorships, lodging revenue, and a financial review. The Council thanked the Edina Chamber for its work, especially during the pandemic, then confirmed the fashion show event was still being planned. Member Jackson made a motion, seconded by Member Anderson, to accept the 2022 Explore Edina annual report as presented. Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. VIII. PUBLIC HEARINGS - Affidavits of Notice presented and ordered placed on file. VIII.A. NEW CONSUMPTION AND DISPLAY PERMIT FOR WOODEN HILL BREWING COMPANY LLC DBA WOODEN HILL BREWING COMPANY – CONTINUED TO SEPTEMBER 21, 2021 Clerk Allison shared that in January 2020, the Council amended City Code Chapter 4 concerning alcoholic beverages to allow the City to issue consumption and display permits. This amendment was at the request of Wooden Hill Brewing who would like to allow patrons to bring wine and intoxicating beverages to special events, for example, a wedding party would be able to toast with champagne. As a brewer taproom, Wooden Hill’s current license was strictly for brewing and selling its own beer and it was their desire to offer patrons other intoxicating beverage options. She said in early 2020, Wooden Hill applied for a permit but it was put on hold because of COVID. Approval of the permit would allow Wooden Hill to host events where event planners and guests would be able to bring their own intoxicating beverages to events. Beside planned events, Minutes/Edina City Council/September 9, 2021 Page 3 it would be permissible for any patron to bring in intoxicating beverages at any time except between the hours of 1:00 a.m. and 8:00 a.m. She noted from a practical perspective, Wooden Hill might not be able to prevent minors or intoxicated patrons from being served because they would not be the ones doing the serving but said Council could include conditions to this permit. She shared staff concerns that the permit holder was not serving the intoxicating beverages and no police/security presence required. The Council asked if other cities offered this type of permit and clarified this would permit consumption other than beer in order to host some events and if catering was an option. Sean Ewen, Wooden Hill, explained how brewers cannot obtain a separate liquor license but that statute provided for this type of permit and would only be used as part of a special event. He said they were working to offer this type of alcohol service to better accommodate the public then explained the restrictions they would put in place that would include service only in a controlled area in order to obtain proper identification prior to serving and how staff would also circulate as part of their regular work to monitor for signs of over service that would then be addressed. Mayor Hovland opened the public hearing at 7:45 p.m. Public Testimony None. Member Staunton made a motion, seconded by Member Anderson, to extend the public hearing to noon on September 13, 2021, and take final action on approval of the consumption and display permit for Wooden Hill Brewing Company LLC dba Wooden Hill Brewing Company at the September 21, 2021 City Council meeting. Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. VIII.B. RESOLUTION NO. 2021-71; RIGHT-OF-WAY EASEMENT VACATION AT 4904 BYWOOD WEST – CONTINUED TO SEPTEMBER 21, 2021 Director of Engineering Millner said Jeff Engelsma had applied for a vacation of a utility easement at 4904 Bywood West. He said staff would have the resolution and recommendation prepared for the September 21 City Council meeting as discussions were still occurring between the applicant and private utilities on the requirement of easements. The Council confirmed who held the easement and that the City would still maintain access to utilities around the lot if vacated to address any water issues. Mayor Hovland opened the public hearing at 7:49 p.m. Public Testimony None. Member Jackson made a motion, seconded by Member Staunton, to extend the public hearing to noon on September 13, 2021, and take final action to adopt Resolution No. 2021-71 Vacating Drainage and Utility Easement for 4904 Bywood West at the September 21, 2021 City Council meeting. Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. VIII.C. PROPOSED MODIFICATION NO. 4 TO SOUTHDALE 2 TAX INCREMENT FINANCING PLAN – CONTINUED TO SEPTEMBER 21, 2021 Minutes/Edina City Council/September 9, 2021 Page 4 Economic Development Manager Neuendorf said this item pertained to the potential modification to the Southdale 2 Tax Increment Financing (TIF) Plan. He provided background of the existing TIF district and said the proposed change was limited to the budget only with no change to the boundaries, timeline, or intended outcomes. He summarized the scope of the proposal and outlined the 18 major projects that resulted from this plan and how they used TIF to create affordable housing projects that totaled over $9 million. Mayor Hovland opened the public hearing at 7:57 p.m. Public Testimony Lori Grotz, 5513 Park Place, addressed the Council. Mr. Neuendorf responded to questions raised during public testimony regarding why some projects were not offered TIF was due to the lack of a financial gap. He explained the $6 million noted in the budget’s line items were targets and not audited but would be budgeted going forward then stated other qualifying improvements included the $5 million loan to Southdale Center Mall and how those funds could be used. Mr. Neal responded further as to why the City contributed TIF which provided an incredible amount of economic development and growth leveraged over the past 10 years for the community. Member Jackson made a motion, seconded by member Staunton, to extend the public hearing to noon on September 13, 2021, and take final action to approve proposed Modification No. 4 to Southdale 2 Tax Increment Financing Plan at the September 21, 2021 City Council meeting. Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. IX. REPORTS/RECOMMENDATIONS IX.A. RESOLUTION NO. 2021-65; APPROVING DRAINAGE RIGHT-OF-WAY EASEMENT VACATION AT 7300 CLAREDON DRIVE – ADOPTED Mr. Millner shared that Gene and Katie Munster applied for a vacation of a drainage and utility easement at 7300 Claredon Drive and that staff recommended approval as the easements were not needed for public purposes and that no comments had been received prior to the public hearing closing on August 30. Member Anderson introduced and moved adoption of Resolution No. 2021-65 vacating drainage and utility easement at 7300 Claredon Drive. Member Staunton seconded the motion. Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. IX.B. SKETCH PLAN FOR 7300 WEST BUSH LAKE ROAD – REVIEWED Community Development Director Teague said the City Council was asked to consider a sketch plan proposal to replace an existing outdoor ice rink with a 22,000 square foot training facility at 7300 West Bush Lake Road. The facility would include an 80’ x 150’ turf area, weight training, hockey specific workout area for skating treadmill and stickhandling area as well as a shooting zone, locker rooms/restrooms, offices and building support rooms. He shared the request in detail and how sidewalks should be included for walkability if the project moved forward. Nick Sperides, Sperides Architects, shared comments regarding the proposed project and the necessary lot split to accomplish this development then noted parking would not be an issue as the property owner also owned the property to the north and will provide an easement for additional parking. He said they understood the need for a parking study to address potential concerns but noted the nearby church also allowed for overflow parking for tournaments up to six times per year. Minutes/Edina City Council/September 9, 2021 Page 5 The Council asked questions regarding removal of the current ice sheet, if ownership would remain the same, and indicated it supported creating youth sport opportunities. The Council spoke about how the existing building would continue to be on the same lot and meet the two-acre minimum and if the property would be part of the upcoming Cahill study. The Council suggested monitoring the study as the applicant moved forward to include sidewalks that would accommodate potential surrounding uses in the future. The Council also shared potential parking concerns and asked the applicant to monitor those throughout this process. Mr. Sperides confirmed the ownership would remain with the exception of possible additional partners, the current ice sheet was outdoors and not a heavy patron-use facility so parking demand would not be high because youth were playing team sports but they would provide historic parking counts as the parking study and plan moved forward. IX.C. FINAL SPENDING PLAN FOR EDINA’S AMERICAN RESCUE ACT PLAN FUNDS ROUND 1 – APPROVED Mr. Neal said staff was requesting the City Council’s approval of the September 9, 2021, Implementation Plan for spending approximately 50% of the City’s total appropriation of American Rescue Act Plan (ARPA) funding. He provided a report with a recounting of the milestones and timeline that shaped the current Plan and was developed by staff with Council and public input components. He shared an update on the Council’s desire to include broadband expansion through these funds but how that would take years to develop but offered an alternative solution through purchase of services of Internet Essentials, which was a well- developed program and could address those concerns. The Council indicated it was pleased to see the Edina Education Fund included in the Plan and asked about metrics for assisting police through mental health support to ensure we could continue to fund the potential hire. The Council asked questions regarding VEAP rental assistance, delays in fund distribution nationwide, how to address that as well as the proposed community health software and bias reporting, and how this would work with the Human Rights and Relations Commission and police data and reporting. Mr. Neal responded the need for funding for the mental health support would be provided if proven to be effective. Staff hoped to use some funds to add staff to address which could include flexibility through staffing or outsourcing through Hennepin County. Staff would explore how data integration between the two software packages could occur. Police Chief Milburn responded to the need for mental health support for officers to provide services for people in crisis as well as officers and how they would incorporate their work with the County and surrounding cities. The Council asked about the use of ARPA funds for the Edina theater and the capacity of VEAP to effectively handle rental assistance requests. Mr. Neal responded funding would be available for the theater but noted the proposed $200,000 amount would not be enough and further requests would be provided. Mr. Neal stated VEAP was a trusted partner but staff would monitor closely any funding provided for efficiency in fund distribution. Member Staunton made a motion, seconded by Member Jackson, to approve the final spending plan for Edina’s American Rescue Act Plan Funds Round 1 as presented. Rollcall: Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. X. CORRESPONDENCE AND PETITIONS – Received X.A. MINUTES: COMMUNITY HEALTH COMMISSION, JUNE 8 AND JULY 12, 2021 X.B. MINUTES: TRANSPORTATION COMMISSION, JULY 15, 2021 X.C. MINUTES: ENERGY AND ENVIRONMENT COMMISSION, JULY 22, 2021 XI. AVIATION NOISE UPDATE – Received Minutes/Edina City Council/September 9, 2021 Page 6 XII. MAYOR AND COUNCIL COMMENTS – Received XIII. MANAGER’S COMMENTS – Received XIII.A. PREP MEMO FOR SEPTEMBER 9 MEETINGS XIV. CALENDAR OF CITY COUNCIL MEETINGS AND EVENTS – Received XV. ADJOURNMENT Member Anderson made a motion, seconded by Member Staunton, to adjourn the meeting at 8:50 p.m. Ayes: Anderson, Jackson, Staunton, Hovland Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, September 21, 2021. James B. Hovland, Mayor Video Copy of the September 9, 2021, meeting available.