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HomeMy WebLinkAbout2021-10-05_City_Council_Regular_Minutes Page 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL MEETING OCTOBER 5, 2021 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:08 p.m., then shared the procedure for public hearing and community comment in the hybrid meeting format. II. ROLLCALL Answering rollcall were Members Anderson, Jackson, Pierce, Staunton, and Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Staunton, to approve the meeting agenda as presented. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. V. COMMUNITY COMMENT Steve Anderson, 4405 Grimes Avenue South, spoke about an open letter published in the Sun Current and impacts to the Morningside flood plan. Carmen Rosland, 6033 St. John’s Avenue, shared frustrations regarding property violations at 4516 and 4518 Valley View Road and the need to enforce. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Assistant Manager Schaefer responded to Community Comments from the last meeting. VI. CONSENT AGENDA ADOPTED AS PRESENTED Member Jackson made a motion, seconded by Member Pierce approving the consent agenda as presented: VI.A. Approve minutes of the Regular Meeting of September 21, 2021 VI.B. Approve Claims for Payment for Check Register Claims Pre-List Dated September 24, 2021, totaling $1,503,314.30, Check Register Claims Pre-List Dated September 30, 2021, totaling $2,985.00, and Check Register Claims Pre-List Dated October 1, 2021, totaling $ 1,132,606.41 VI.C. Petition Response for Wooddale Avenue Speed Bump VI.D. Adopt Resolution No. 2021-87; Setting Public Hearing Date for Proposed Spending Plan for the Southdale 2, Pentagon Park, and 70th and Cahill Tax Increment Financing Districts VI.E. Request for Purchase; Dispatch Radio Support Services, awarding the bid to the recommended low bidder, Motorola Solutions, $45,722 VI.F. Approve Amendment to 911 Dispatch Services Agreement with the City of Richfield VI.G. Adopt Resolution No. 2021-93; Resolution Identifying the Need for Livable Communities Demonstration Account Funding and Authorizing Application for Grant Funds VI.H. Adopt Resolution No. 2021-90; Accepting Donations Rollcall: Minutes/Edina City Council/October 5, 2021 Page 2 Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. HENNEPIN COUNTY SHERIFF DAVID HUTCHINSON UPDATE – RECEIVED Hennepin County Sheriff David Hutchinson updated the Council on activities in the Sheriff's Office. The Council thanked Sheriff Hutchinson for the partnership that existed. VIII. PUBLIC HEARINGS - Affidavits of Notice presented and ordered placed on file. VIII.A. RESOLUTION NO. 2021-88, PRELIMINARY REZONING AND PRELIMINARY DEVELOPMENT PLAN WITH MULTIPLE VARIANCES FOR CITY HOMES AT 4630 FRANCE AVENUE – CONTINUED TO OCTOBER 19, 2021 Community Development Director Teague stated on September 22, 2021, the Planning Commission recommended approval of the request per staff recommendation, which included denial of the rear yard setback and the building coverage variance for a redevelopment proposal to tear down the existing single- family home and construct two villa style homes at 4630 France Avenue. He outlined the request in detail which included a shared driveway off France Avenue which would provide access for both homes. Jeff Ziebarth, Perkins+Wills, shared about the proposed project that would provide an alternative housing product for the City with house plans that were more user-friendly at a reduced size and other elements. Mayor Hovland opened the public hearing at 7:40 p.m. Public Testimony Scott Fischmann, 4613 Meadow Road, addressed the Council. Laura Westlund, 4626 France Avenue South, addressed the Council. Katherine Winston, 4634 France Avenue South, addressed the Council. Heather Isaacs, 4640 France Avenue South, addressed the Council. Steve Brown, 5528 Halifax Lane, addressed the Council. Roberta Castellano, 4854 France Avenue South, addressed the Council. Maureen Millea Smith, 4820 Townes Road, addressed the Council. The Council asked questions and provided feedback. Member Staunton made a motion, seconded by Member Anderson, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-88 approving preliminary rezoning from R-1, single-dwelling unit district to PRD-2 planned residential district, preliminary plat, side yard setback variance from 20 feet to 7 feet and 15 feet, lot size variance from 7,300 sf to 5,016 sf and denial of the rear yard setback variance from 35 feet to 25 feet and the building coverage variance from 25% to 26% at 4630 France Avenue at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VIII.B. RESOLUTION NO. 2021-89, SITE PLAN REVIEW WITH VARIANCES AT 6500 BARRIE ROAD – CONTINUED TO OCTOBER 19, 2021 Minutes/Edina City Council/October 5, 2021 Page 3 Mr. Teague stated the City Council was asked to hold a public hearing, consider a redevelopment proposal to tear down the existing 16,032 square foot medical office building, and build a new 3-story, 24,000 square foot medical office and surgery center. He outlined the current site and said the height overlay district allowed up to 12 stories. The site was very small and narrow for a medical office site and given the required setbacks, a variance would be likely for any new structure. He outlined the request in detail, the site plan review and variances to front and side yard setbacks, building coverage, floor area ratio, and parking stalls. Don Rolf, Pope Architects, presented further about the proposed project. Mayor Hovland opened the public hearing at 8:23 p.m. Public Testimony Linda Schmitz, 6483 Barrie Road, addressed the Council. The Council asked questions and provided feedback. Member Staunton made a motion, seconded by Member Pierce, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-89 approving a site plan review with variances at 6500 Barrie Road for construction of a new medical office and surgery center at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VIII.C. RESOLUTION NO. 2021-85, WEST 58TH STREET NEIGHBORHOOD ROADWAY RECONSTRUCTION SPECIAL ASSESSMENT, IMPROVEMENT NO. BA-456 – CONTINUED TO OCTOBER 19, 2021 City Engineering Millner shared the proposed project area for the West 58th Street project then reviewed the intense public engagement process. He spoke about the France Avenue traffic signal and turf establishment and referred to one objection received by the property owner at 5733 Beard Avenue who was instructed on the process. He outlined the costs and assessable portion of $361,129.65 with a per REU rate of $9,653.29, a 2.5% decrease in the estimate. Mayor Hovland opened the public hearing at 8:37 p.m. Public Testimony None. Member Anderson made a motion, seconded by Member Pierce, to extend the public hearing to noon on October 11, 2021, and take final action Resolution No. 2021-85 levying special assessments for public improvements at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VIII.D. RESOLUTION NO. 2021-80, WEED MOVING SPECIAL ASSESSMENT, IMPROVEMENT NO. WD-21 – CONTINUED TO OCTOBER 19, 2021 Assistant Director Parks and Natural Resources Swenson stated in the fall of 2020 and summer of 2021, the Parks & Recreation Maintenance Department cut the weeds on 12 properties. The properties and cost associated with the use of a tractor and staff time to cut the weeds was provided. Each cost should be assessed to the property owner for the payment to the City and shared the proposed assessments for each property. Mayor Hovland opened the public hearing at 8:40 p.m. Minutes/Edina City Council/October 5, 2021 Page 4 Public Testimony None. Member Jackson made a motion, seconded by Member Pierce, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-80 levying special assessments for Improvement No. WD-21 weed mowing at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VIII.E. RESOLUTION NO. 2021-81, TREE REMOVAL SPECIAL ASSESSMENT, IMPROVEMENT NO. TR-21 – CONTINUED TO OCTOBER 19, 2021 Mr. Swenson stated the list of properties collectively had diseased trees that were removed in accordance with City Code. All property owners were first given an opportunity to remove any diseased trees within a three-week period of time. If the trees were not removed within the period of time, the City then contracts the removal and assesses the property owner. He shared that the property owners listed in the proposed assessment roll chose to have the City contract to remove their trees in 2020 and 2021 and stated the practice prevented the spread of tree diseases or was completed for safety. He outlined the guidelines used to set the assessment and said additional time was allotted for payment if requested. The Council asked questions and provided feedback. Mayor Hovland opened the public hearing at 7:44 p.m. Public Testimony Dr. Vicki Thomson, 7 Woodland Road, addressed the Council. The Council asked questions and provided feedback. City Forester Overholt explained reasons for the assessment cost for a particular tree removal which involved use of a crane. Member Jackson made a motion, seconded by Member Staunton, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-81 levying special assessments for Improvement No. TR-21 tree removal at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton and Hovland Motion carried. VIII.F. RESOLUTION NO. 2021-82, GRANDVIEW BUSINESS DISTRICT SPECIAL ASSESSMENT, IMPROVEMENT NO. G-21 – CONTINUED TO OCTOBER 19, 2021 Mr. Swenson shared the proposed assessment roll and documentation for the Grandview Business District maintenance assessment. He said the amount changed from $0.00617 per square foot in 2020 to $0.0010013 in 2021 and that as of today no comments had been submitted. He shared assessment history and breakdown of proposed assessments. Mayor Hovland opened the public hearing at 9:03 p.m. Public Testimony None. Minutes/Edina City Council/October 5, 2021 Page 5 Member Jackson made a motion, seconded by Member Staunton, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-82 levying special assessments for public improvements at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VIII.G. RESOLUTION NO. 2021-83, AQUATIC VEGETATION SPECIAL ASSESSMENT, IMPROVEMENT NO. AQ-21 – CONTINUED TO OCTOBER 19, 2021 Water Resources Coordinator Wilson shared about the proposed aquatic vegetation special assessment for aquatic vegetation management services in Arrowhead Lake, Indianhead Lake, Lake Nancy, and Minnehaha Creek Mill Pond as requested by groups eligible for the service. She said these groups agreed to pay for the services by special assessment then outlined the change to the assessment period last year that simplified the assessment preparation process. She shared more detail on the services provided and said waterbodies were eligible for City-funded algae treatments and had been credited accordingly. She shared the price per REU for Arrowhead Lake, Indianhead Lake, Lake Nancy, and Mill Pond. Ms. Wilson discussed Mill Pond services and ramp condition for harvesting access. Ms. Wilson recommended that for services to continue beyond 2023, the residents must form an association consistent with the 2015 Lakes & Ponds policy amendment to the Comprehensive Water Resources Management Plan. The Council asked questions and provided feedback. Mayor Hovland opened the public hearing at 9:19 p.m. Public Testimony None. Member Jackson made a motion, seconded by Member Anderson, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-83 levying special assessments for public improvements at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VIII.H. RESOLUTION NO. 2021-84, 50TH AND FRANCE BUSINESS DISTRICT SPECIAL ASSESSMENT, IMPROVEMENT NO. M-21 – CONTINUED TO OCTOBER 19, 2021 Facility Manager Otten stated the City provided service to the 50th & France Business District. These services included general maintenance and upkeep performed by City employees and management of contracts for other repairs as needed. Services included waste and litter removal, snow and ice management, and upkeep to City owned spaces throughout the district. He shared how the maintenance assessment changed from $0.81503 per square foot in 2020 to $0.98472 per square foot in 2021 which was attributed to additional maintenance requirements of the Nolan Mains Complex and COVID-19 precautions then noted as of today no comments had been submitted. Mayor Hovland opened the public hearing at 9:23 p.m. Public Testimony None. Member Jackson made a motion, seconded by Member Pierce, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-84 levying special assessments for public improvements at the October 19, 2021, Council meeting. Rollcall: Minutes/Edina City Council/October 5, 2021 Page 6 Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. VIII.I. RESOLUTION NO. 2021-86, 50TH AND FRANCE BUSINESS DISTRICT SPECIAL ASSESSMENT, IMPROVEMENT NO. M-21- CONTINUED TO OCTOBER 19, 2021 Finance Director McAndrews shared the proposed assessments to certify the delinquent utility accounts for collection with 2022 real estate taxes. She reviewed the process based on Statute which included notification and said property owners could pay until November 19 to avoid assessments. She said the certified amounts would be paid at an interest rate of 6.5% for one-year assessments then reviewed utility certification history since 2016. The Council asked questions and provided feedback. Mayor Hovland opened the public hearing at 9:33 p.m. Public Testimony None. Member Staunton made a motion, seconded by Member Jackson, to extend the public hearing to noon on October 11, 2021, and take final action on Resolution No. 2021-86 authorizing the certification of delinquent utility charges to the Hennepin County auditor at the October 19, 2021, Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland Motion carried. IX. REPORTS/RECOMMENDATIONS IX.A. 2022 BOARD AND COMMISSION INTERVIEW PROCESS – REVIEWED Community Engagement Coordinator Lamon stated staff was seeking feedback from Council on how to proceed with the 2022 Board and Commission interview process. Staff reviewed background of the current process, goals, and recruitment strategy for 2022. The Council asked questions and provided feedback that supported a panel of two council members and two commissioners with no recording of interviews. X. CORRESPONDENCE AND PETITIONS - Received X.A. MINUTES: PARKS AND RECREATION COMMISSION, JULY 13, 2021 X.B. MINUTES: TRANSPORTATION COMMISSION, AUGUST 19, 2021 X.C. MINUTES: HUMAN RIGHTS AND RELATIONS COMMISSION, AUGUST 24, 2021 X.D. MINUTES: ARTS AND CULTURE COMMISSION, AUGUST 26, 2021 XI. AVIATION NOISE UPDATE – Received XII. MAYOR AND COUNCIL COMMENTS – Received XIII. MANAGER’S COMMENTS – Received XIV. CALENDAR OF CITY COUNCIL MEETINGS AND EVENTS – Received XV. ADJOURNMENT Member Jackson made a motion, seconded by Member Pierce, to adjourn the meeting at 10:23 p.m. Ayes: Anderson, Jackson, Pierce, Staunton, and Hovland. Minutes/Edina City Council/October 5, 2021 Page 7 Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, October 19, 2021. James B. Hovland, Mayor Video Copy of the October 5, 2021, meeting available.