HomeMy WebLinkAbout2021-11-03 City Council Work Session Meeting PacketAgenda
City Council Work Session
City of Edina, Minnesota
Edina City Hall Council Chambers
Wednesday, November 3, 2021
5:30 PM
I.Call To Order
II.Roll Call
III.2022 Commission Work Plans
IV.Adjournment
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Date: November 3, 2021 Agenda Item #: III.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:MJ Lamon, Community Engagement Manager
Item Activity:
Subject:2022 Commission Work Plans Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The 2022 proposed commission work plans were first presented to Council by Commission chairs on October 5,
2021.
The goals for today's review is to present staff comments / recommendations for commission work plans. T he
staff report provides background on how staff was addressing work plan initiatives and the themes which provided
recommended language changes / edits to the initiatives.
ATTACHMENTS:
Description
Staff Report: 2022 Proposed Commission Work Plans Review
2022 Proposed Commission Work Plans
Staff Presentation
November 3, 2021
Mayor & City Council
MJ Lamon, Community Engagement Manager
Commissions 2022 Proposed Work Plan Review
Information / Background:
When considering work plan initiatives, liaisons were asked to provide comments on work plan initiatives as
commissions are developing their proposed work plans. Prior to City Manager review, the liaisons are asked
to consider the following questions and provide language / changes to support role clarity. Liaison
recommendations and comments were based on the following for each commission.
Is the goal and outcome of the initiative clearly defined?
Does the goal align with the City’s budget goals and Council direction?
Does the initiative align with the goal?
Is the initiative an appropriate role of the commission?
o Is it the role of staff, council, or another group?
Do we have the resources to accomplish the initiative and is it a wise use of resources?
Is the amount of initiatives on the work plan reasonable?
City Manager recommendations take into consideration Budget goals, department work plans,
budget/funding, and resources, including supporting staff, to ensure we have the capacity to meet the
initiatives approved on the work plans. The following are common themes involved in this year’s staff
recommendations.
1. Alignment with other City Work Plans, Goals, and available resources
We need to ensure we have the resources, budget, and time needed to accomplish the work.
Commission work plan initiatives can directly impact other City Work Plans, operations, or resources.
Initiatives tied to the 2021-2022 Council-approved Budget Work Plan take priority.
2. Clarification of Council, Staff, and Commission Roles
STAFF REPORT Page 2
Commissions are advisory to Council and their work plans should consist of the work they intend to
complete in the upcoming year. Language changes were made to clarify role of the commission and
eliminate misunderstanding the intent of the initiative. There are initiatives presented on proposed work
plans which would be considered staff operations. Staff operations typically do not require the approval
of Council. For these types of proposed initiatives, the recommendation is to establish the commissions
role as a Council Charge “review and comment”. This allows staff to establish a process yet collect
comment / feedback from commission members.
3. Work Order
Initiatives that were not completed last year and/or carry over to this year have suggested language
changes to ensure the order of work is clear. Some initiatives require the approval or need additional
direction from Council prior to moving to a recommendation or implementation stage. In these cases,
mid-year work plan modifications can be an option.
4. Capacity for Number of Events and Communication Campaigns
Each year, Commissions propose a number of events and communication campaigns in addition to those
already occurring throughout the City. When planning communication campaigns and engagement events
we need to ensure that 1) we have the appropriate time and resources to produce intended results, 2)
the number of events does not result in City programs or public meetings competing with each other for
participation, and 3) the City’s Public Meeting and Religious Observances policy is followed.
The following proposed initiatives involve significant events or communications campaigns:
Arts & Culture Commission
o Implement Year 2 of the Edina Public Art Plan the Mandala Digital Public Art Project
o Climate Change Public art in the Parks for Earth Day 2022
Energy & Environment Commission
o Market Green Business recognition program and communicate winners
Heritage Preservation Commission
o Market Heritage Preservation Award
Human Rights & Relations Commission
o Market Days of Remembrance program (including video staff)
o Market Tom Oye Human Rights Award and communicate winner(s)
o Market “Sharing Values, Sharing Communities” event (including video staff)
Planning Commission
o Communicate and outreach Cahill District Plan
Template Updated 2021.06.08
Commission: Arts and Culture Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Implement Year 2 of the Public Art Plan: the Mandala Digital
Public Art Project and digital mapping
Deliverable
Display artwork submissions within public locations
throughout Edina.
Leads Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Communications varies pending format
Liaison Comments:
City Manager Comments: Review and Decide. Deliverable: Display artwork submissions in public locations throughout Edina.
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Explore, create and pilot community driven Arts and Culture
activity through a microgrant process
Deliverable
1) Explore the feasibility 2) Create and communicate
program. 3) Pilot and evaluate requests
Leads Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; City Attorney: Max 15; Communications/Engagement: Varies TBD
Liaison Comments:
City Manager Comments: Change initiative title to read: “Research and make a recommendation for a microgrant process for community driven Arts & Culture.”
Review and Recommend. Deliverable: Report to City Council. Commission can request mid-year work plan modification if approved by Council once report and
recommendation is complete.
Template Updated 2021.06.08
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Report and Advise on Procedures to include art and décor
elements when opportunities arise in Edina public and
commercial projects.
Deliverable
Provide a set of Best Practices as it pertains to
commercial development and public art. For example,
the ACC would serve in an advisory role to the
development process when commercial development
projects are proposed to create public art opportunities
within the City.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): This would vary pending the final recommended process.
Liaison Comments:
City Manager Comments: Move to parking lot. The 2021 work plan initiative was to Study and Report on potential incentives or procedures to include Art and
Décor elements when opportunities arise in public and commercial projects. Direction from council on the 2021 work plan initiative is necessary to understand
how to proceed.
Initiative #
4 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
As a new art space is pursued, the commission will provide
the community perspective to the planning process.
Deliverable
City staff will continue to provide a role for the
commission on the pursuit of art space.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.
Liaison Comments: Continued from 2021 work plan.
City Manager Comments: No changes. Review and Comment.
Template Updated 2021.06.08
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Climate Change Public Art in the Parks for Earth Day 2022 Deliverable
The Arts and Culture Commission would support an
effort to sandblast climate change messaging into the
sidewalks of Edina parks timed to an Earth Day
unveiling.
Leads
Cross Commission
work with the Energy
and Environment
Commission.
Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Unknown at this time, could include EEC and other commissions, liaisons and other staff in Admin and Engineering.
Liaison Comments: Depending on the scope of parties involved the timing to meet an Earth Day unveiling could be challenging.
City Manager Comments: Review and Decide. Deliverable: Climate change messaging at Edina Parks timed to Earth Day. Leads: Arts and Culture Commission
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Joint Sponsorship of Performances on the Plaza Summer
Concert Series 2022
Deliverable
Sponsorship allows the Arts and Culture Commission to
publicize initiatives and raise awareness about the ACC
in the community.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding, in 2021 the ACC worked with the event planners to provide additional community
performances as part of the work plan for in-kind sponsorship.
Staff Support Required (Completed by staff): Minimal amount of P&R staff hours; Minimal amount of communications staff hours
Liaison Comments: ACC was involved in these events in 2021 to raise awareness of the Virtual Gallery, communications provided press releases of city
involvement.
City Manager Comments: Review and Decide. Deliverable: Advertise AAC initiatives or table at the concerts.
Initiative # 7 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Provide advisory opinions to the City Council and HRA on
cultural programming initiatives in the community as part of
their consideration.
Deliverable
This would open the ACC up to opportunities to be
involved in planning how other collaborative spaces
might be deployed to offer arts programming. For
Leads Target
Completion
Date
Template Updated 2021.06.08
example, serving as advisors to the future of the Edina
Theater.
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.
Liaison Comments:
City Manager Comments: Change initiative title to read: “Review and comment on art and décor elements & programming for the Edina Theatre.” Review and
Comment. Deliverable: Provide feedback on art elements using the Art and Décor rubric.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
- Implement microgrant process for community driven Arts & Culture if recommendation is approved by Council.
Template Updated 2021.06.08
Commission: Planning Commission
2022 Annual Work Plan Proposal
Initiative #1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title: Review Land Use Applications. Deliverable: Final Decisions on
variances and recommendations to
the City Council on CUP, Site Plans
and Rezoning
Leads: Staff Target
Completion Date:
On-going
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): Yes. 60-80 staff hours per week (between 3 planners and administrative assistant)
Liaison Comments: This is the bulk of the Planning Commission responsibilities; including reviewing the packets (staff reports, plans, studies, and applicant
narratives twice per month)
City Manager Comments: No changes. Review & Recommend.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Continue the Planning Study of the Edina Business
Park. (The office/industrial area between Highway 100, Cahill Road,
70th Street and Edina's southern border.) This Study would include
recommendations from Chapter 10, Economic Competitiveness.
Deliverable: Recommendation on a
District Plan for the City Council to
consider
Leads: Staff, Work
Group Chairs (David
Alkire and Kate Agnew)
& Consultant
Target
Completion Date:
End of 2022
Budget Required: (Completed by staff) Yes. This study is already included in the City’s budget.
Staff Support Required (Completed by staff): Yes. 10-20 staff hours per week (between planning staff and administrative assistant)
Liaison Comments: On-going review from 2021. This will include several evening meetings.
City Manager Comments: No changes. Review & Recommend.
Template Updated 2021.06.08
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Re-consider sketch plan process. Including an
examination of the development process, public feedback, and
number of public hearings. (This was a recommendation of the
Housing Task Force)
Deliverable: Recommendation to the
City Council on the Sketch Plan
process.
Leads: Staff, Rachel
Bartling
Target
Completion Date:
End of 2022
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): Yes. Staff support required.
Liaison Comments: Staff support would include study of other city processes, staff memos and recommendations.
City Manager Comments: Change initiative title to read: “Review and recommend possible changes to the development process including sketch plans, public
feedback, and public hearings.” Review and Recommend. Deliverable: Report and recommendation to Council. Staff has already completed significant research
on this process that can be shared with the Planning Commission.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #4 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Zoning Ordinance Amendments. Front Yard Setbacks,
Sign Ordinance, Accessory Dwelling Units (Research and get
background to understand ramifications, potential and possibilities –
this also was a recommendation of the Housing Task Force.).
Deliverable: Recommendation to the
City Council
Leads: Staff and small
working group of the
planning commission
(Jimmy Bennet, Sheila
Berube and Lou
Miranda)
Target
Completion Date:
End of 2022
Template Updated 2021.06.08
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): Yes. Staff support required.
Liaison Comments: Staff support would include study of other city processes, staff memos and draft ordinances.
City Manager Comments: Change initiative to 2 separate initiatives to read: 1) “Review and recommend ordinance for Accessory Dwelling Unit.” Review and
recommend. Deliverable: Recommendation to Council. 2) Review and recommend changes to Sign Ordinance. (See NEW initiative #7). Move other topics to
parking lot. Total work plan load is not feasible in one year. Accessory Dwelling Units and Signs Ordinance are higher priority items.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Public & Private Parking. Continuation from the Off-
Street Private Parking Regulation Ordinance. To review the City of
Edina parking ordinances and the extent of subsidy given to car
infrastructure in Edina. Planned deliverables during 2022 would be a
report to City Council with our findings related to car infrastructure, a
strategy for engagement with residents, and subsequent ordinance
revisions." (This also was a recommendation of the Housing Task
Force.)
Deliverable: Recommendation to the
City Council
Leads: Staff and small
working group of the
planning commission
(Kate and Lout lead,
JoAnn & Jerry assist)
Target
Completion Date:
End of 2022
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): Yes. Staff support required regarding the ordinance amendments.
Liaison Comments: Some of this work would be completed by planning commissioners.
City Manager Comments: No changes. Review and Recommend.
Progress Q1:
Progress Q2:
Progress Q3:
Template Updated 2021.06.08
Progress Q4:
NEW
Initiative #6 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on ETC recommendation for a public
transit checklist for proposed development projects.
Deliverable: Review and
Comment for ETC
Leads: Target Completion Date:
End of 2022
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff):
Liaison Comments: Staff support would include study of other city processes, staff memos and draft ordinances.
City Manager Comments: Add new initiative as outlined on ETC’s work plan.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
NEW
Initiative #7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and recommend changes to Sign Ordinance. Deliverable: Recommendation to the
City Council
Leads: Target
Completion Date:
End of 2022
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): Yes. Staff support required.
Liaison Comments: Staff support would include study of other city processes, staff memos and draft ordinances.
City Manager Comments: Review and Recommend. Deliverable: Recommendation to Council.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Commission: Community Health Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and recommend possible City-specific measures to enhance
awareness of opioid use, abuse, and disposal.
Deliverable:
Recommendation to City Council
Greg Wright, Mary
Absolon
Q1 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative:
- No additional funds available for this project. Initiative does fit in with scope of Edina Community Health Board duties, so Public Health Division funds
could be used for support.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
- Significant Communications/Marketing support is likely necessary, as awareness/outreach about existing programs may be main focus. Any new
program would require staff support by liaison and any additional staff involved in implementation of project.
Liaison Comments: Liaison supports the initiative of recommending specific possible activities for review by Council. Ability for City to implement potential
projects does depend on resources available including funds, staff time, ability to fit into existing systems.
City Manager Comments: Change initiative to read: “Create a list of possible city-specific measures to enhance awareness of opioid use, abuse and disposal. If
possible, make recommendations to use opioid settlement funds.” Review and Recommendation. This goal supports greater Council/City focus on mental
health.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and recommend possible City-specific actions, policies, or
code changes regarding smoking activity in multi-unit properties
based on previous report.
Deliverable:
Recommendation to City Council
Andrew Hawkins,
Michael Wood, Tracy
Nelson
Q2 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative:
Template Updated 2021.06.08
- No additional funds available for this initiative. Actions to reduce smoking fall within scope of Edina Community Health Board duties, so Public Health
Division resources could be used for support, including potential staff resources through contract with Bloomington Public Health.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
- Communications staff time would be necessary to communicate any change to City Code or policy to stakeholders of multi-unit properties. This initiative
aligns with Public Health goals, so staff support from Public Health Division is appropriate. Likely minimal staff support during creation of
recommendation, but additional support necessary if City policy/code changes.
Liaison Comments: Liaison is supportive of Commission members reviewing existing report and making recommendation of specific actions. Will provide staff
report along with Commission recommendation addressing impacts and benefits of recommended actions.
City Manager Comments: No changes. Review and Recommend.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and recommend possible City-specific initiatives to
enhance social connectedness, particularly in the time of the
Covid-19 pandemic.
Deliverable:
Recommendation to City Council
Julia Selleys
Philip King-Lowe
Q2 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative:
- Potential grant funding related to the pandemic available to support this initiative, depending on specific recommendations meeting grant requirements.
Also, this initiative aligns with Edina Community Health Board duties, so Public Health staff time could be utilized.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
- Significant Communications/Marketing or Community Engagement involvement in this initiative is likely, depending on specific actions recommended.
- Staff liaison support for this initiative can be absorbed in current activities.
Liaison Comments: Liaison supports initiative to create recommendations to present to Council. Staff report will address impacts and benefits of potential
initiatives.
City Manager Comments: No changes. Review and Recommend.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Study and report feasibility of adopting The American College
of Surgeons’ Stop the Bleed program in the City.
Deliverable:
Report to City Council
Greg Wright, Mary
Absolon, Ben Hykes
Q3 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative:
- No additional funds available. No fiscal impact of approving initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
- Minimal staff support required, report to be completed by Commission members.
Liaison Comments: Liaison supports initiative as a ‘Study and Report’.
City Manager Comments: No changes. Study and Report.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Commission: Energy and Environment Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Support Natural Habitat (Greenspace and Trees)
Support new ordinance development or the modification of current ones
to protect tree canopy and explore the benefit from initiatives like No
Mow May that can help expand the green ground coverage on the City.
Relates to CAP items GC1-4 & GC2-2
Deliverable
Review and recommend to Council on
trees, greenspace, pollinators, and
more sustainable private lawn
management such as water sensor on
lawn irrigation systems, bee lawns,
pollinator friendly gardens, fall/spring
cleanup practices.
Leads: Hilda Martinez
Support: Michelle
Horan, Tom Tessman,
Ava Shumway
Target
Completion Date:
Q4
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Consultation with City
Forester.
Liaison Comments: Liaison supports initiative to create recommendations to present to Council.
City Manager Comments: No changes. Review and Recommend.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title: Green Business Recognition Program - Strengthen and
bring more business to the Green Business Recognition Program
(promotion, outreach, etc.)
Deliverable: double the number of
businesses participating in Green
Business Recognition program
Leads: Michelle Horan
Support: Cory Lukens,
Teri Hovanec, Ukasha
Dakane
Target
Completion Date:
Q4
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: Liaison supports initiative to continue program improvement and expansion.
City Manager Comments: No changes. Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Organics Recycling - Support and promote the recycling
and organic program adoption at multi-family buildings.
Deliverable: Review and Recommend
a process for multi-family buildings to
adopt organics recycling.
Leads: Bayardo Lanzas
Support: Michelle
Horan, Hilda Martinez
Target
Completion Date:
Q4
Template Updated 2021.06.08
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Partner with Organics
Recycling Coordinator
Liaison Comments: Liaison supports initiative to create recommendations to present to Council.
City Manager Comments: Change initiative title to read: “Review and comment on recycling and organic multi-family building program.” Review and Comment.
Deliverable: Comment on developed program.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title: Coordinate and table at City events to educate the
community on initiatives by the EEC.
Deliverable
-Presence at up to 4 City events to
include Fourth of July, Open Streets,
Arts Fair, and/or Farmers Market.
Each EEC member commits to
volunteering at least once.
Leads: Bayardo Lanzas
Support: Hilda Martinez
Target
Completion Date:
Q4
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Template Updated 2021.06.08
Liaison Comments: Liaison supports initiative.
City Manager Comments: No changes. Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Communications - Study and report on best practices,
resources, strategies and tactics that can help to better communicate
EEC initiatives taking place in the City.
Deliverable: Study and report on an
EEC communications framework to
shape awareness and engagement
with key initiatives for community.
Leads: Tom Tessman
Support: Cory Lukens,
John Haugen, Ava
Shumway, Ukasha
Dakane
Target Completion
Date: Q4
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Potential engagement with
Communications staff.
Liaison Comments: Liaison supports initiative to create report to present to Council.
City Manager Comments: Remove initiative. This is a function of the communications department. There are some tools already created to support
communication efforts for events/initiatives.
Progress Q1:
Template Updated 2021.06.08
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Plastic Bag Policy - Revise and update 2017 report on
possible recommendations for a plastic bag ordinance.
Deliverable: updated report with
recommendation.
Leads: Michelle Horan
Support: Cory Lukens,
Tom Tessman, Ava
Shumway, Ukasha
Dakane
Target
Completion Date:
Q4
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: Liaison supports initiative to update past report with recommendations and present to Council.
City Manager Comments: No changes. Review and Recommend.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 7 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Stormwater Pollution Management - Focus on keeping
debris and deleterious materials out of stormwater system. Keep items
from even getting to the drain. Study and report on best practices and
existing conditions related to stormwater and stormwater residue (i.e.
additional street sweeping; mowing; pesticide application; salting.)
Deliverable: Study and report to
Council on findings.
Leads: Teri Hovanec
Support: John Haugen
Target
Completion Date:
Q4
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: Liaison supports initiative to create report to present to Council.
City Manager Comments: Remove initiative. Staff is working on new Municipal Separate Storm Sewer System permit requirements which includes an update to
Stormwater Pollution Prevention Program. Request staff to present to the EEC on the topic in 2022.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 8 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Template Updated 2021.06.08
Initiative Title: Cities Networking - Coordinate with other cities on
sustainable practices broadly. Consider coordinating with Resilient
Cities and Communities (RCC) to host one to four meetings a year with
other Cities Environmental Commissions with the aim to share best
practices.
Deliverable Quarterly meetings Leads: Cory Lukens
Support: John Haugen
Target
Completion Date:
Q4
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: Liaison supports initiative.
City Manager Comments: Change initiative to read: “Host 1-2 networking meetings with metro cities environmental commissions.” Review and Decide.
Deliverable: 1-2 meetings
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
St. Louis Park inspired Rainwater Rewards Program
Template Updated 2021.06.08
Commission: Transportation Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Boulevard Tree Policy
Research, develop and recommend a citywide boulevard tree policy
that addresses planting, protection, maintenance, removal and funding.
Deliverable
Policy for consideration by City Council
Lead
Lori Richman
Target
Completion Date
Q4
Budget Required: No funds available.
Staff Support Required: 1-2 hours per month from Staff Liaison, periodic support from City Forester and/or Community Development Director.
Liaison Comments: This initiative reflects the information learned during the tree panel forum held earlier this year.
City Manager Comments: No changes. Review and Recommend.
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Public Transit Partnership & Promotion
1. Establish partnership with the Planning Commission to enhance
transit availability through zoning and development
2. Annual assessment of transit ridership and gaps in the community
3. Review the Pedestrian and Bicycle Master Plan and recommend
changes to the proposed network and facilities to improve connectivity
to public transit
Deliverables
1. Transit checklist to be used by
Planning Commission
2. Annual report/recommendation to
City Council
3. Report to City Council
Lead
Andy Lewis
Target
Completion Date
Q4
Budget Required: No funds available.
Staff Support Required: 1-3 hours per month from Staff Liaison; periodic support from Community Development Director.
Liaison Comments: Gaps in public transit service are largely the result of low density, high rates of car ownership and lack of dedicated pedestrian/bicycle
facilities. Changes to zoning and multi-modal facilities can increase demand for future transit service. Staff recommends the following amendments:
Initiative Title: Public Transit Assessment
Initiative Description: Review guidance related to land use and proposed multi-modal facilities and recommend changes to enhance transit connections and
support future transit service.
Deliverable: Report/recommendation for City Council
City Manager Comments: Separate initiatives into two. (See NEW initiative #7). Change initiative title to read: “Public Transit Checklist: Develop a transit
checklist to review on the proposed development projects. Planning Commission will review and comment.” Study and Report. Deliverable: Report to Council.
Template Updated 2021.06.08
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Pedestrian and Cyclist Safety Fund
Investigate the PACS Fund, historic expenditures, and the year over
year buying power via inflation. Determine potential opportunities to
revise, expand, or update the fund to cover existing and future
multimodal needs in Edina
Deliverable
Report to City Council
Lead
Chris Brown
Target
Completion Date
Q4
Budget Required: No funds available.
Staff Support Required: 1-3 hours per month by Staff Liaison; periodic support from Finance and/or Administration
Liaison Comments: PACS Fund revenue has grown steadily since its inception and staff has no immediate concerns about its purchasing power. However, this
initiative could help staff determine if/when the franchise fee rates should be adjusted.
City Manager Comments: Change initiative to read: “Review and recommend changes to the PACS funding policy.” City staff is working on pulling together a
report on the PACS fund.
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
SRTS Demonstration Projects
Review and recommend Safe Routes to School demonstration projects.
Deliverable
Report to City Council
Lead
Bocar Kane
Target
Completion Date
Q4
Budget Required: No funds available.
Staff Support Required: 1-2 hours per month from Staff Liaison.
Liaison Comments: In addition to permanent infrastructure recommendations, the Pedestrian and Bicycle Master Plan discusses demonstration projects, which
are opportunities to temporary install pedestrian/bicycle facilities and seek public input on the benefits and tradeoffs before a permanent facility is installed.
These types of projects are frequently eligible for grant funding, so creating a list of potential projects would assist staff in applying for these grants.
City Manager Comments: Change initiative to read: “Study Pedestrian and Bicycle Master Plan and report on potential safe routes to school demonstration
projects.” Study and Report. Deliverable: Report to staff.
Template Updated 2021.06.08
Initiative # 5 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Micromobility Education
Explore/learn about current and future trends in micromobility and
impacts on the transportation system
Deliverable
Guest speaker/presentation at regular
meeting
Lead
Andy Lewis
Target
Completion Date
Q3
Budget Required: No funds available.
Staff Support Required: 1-2 hours per month by Staff Liaison.
Liaison Comments: Staff participates in monthly meetings with adjacent communities to stay informed on the latest industry trends. This initiative supports
Comprehensive Plan goals to reduce reliance on single-occupancy vehicles and implement a fully multi-modal transportation system.
City Manager Comments: Remove initiative. Staff can provide education to the commission on micro mobility without being on the work plan. There is no
deliverable to council and does not require Council approval.
Initiative # 6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Traffic Impact Study Process Review
Review current traffic impact study process and recommend areas of
improvement
Deliverable
Process improvement
recommendations for City Council
Lead
Bocar Kane
Target
Completion Date
Q4
Budget Required: No funds available.
Staff Support Required: 1-2 hours per month by Staff Liaison; periodic support from Director of Engineering and Community Development Director.
Liaison Comments: The Commission learned about traffic impact studies as part of its 2019 work plan. This initiative would continue that work by recommending
changes to the process through which staff and consultants scope out and complete these studies. Staff suggests amending the Deliverable to
“Report/recommendation for City Council.”
City Manager Comments: Remove initiative. The traffic study process is a staff operation.
NEW
Initiative #7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Transit Connectivity: Review the Pedestrian and Bicycle
Master Plan and recommend changes to proposed facilities to
improve connectivity to public transit.
Deliverables
Recommendation to Council
Lead
Target Completion Date
Q4
Template Updated 2021.06.08
Budget Required: No funds available.
Staff Support Required:
Liaison Comments:
City Manager Comments: Add new initiative. Review and Recommend. Deliverable: Report to Council.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Organized trash collection
Template Updated 2021.06.08
Commission: Heritage Preservation Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Review and decide on Certificates of Appropriateness (COA)
applications for changes to heritage landmark designated properties.
Deliverable
• COAs
Leads
All Commission
Target
Completion Date
Ongoing
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Preservation Consultant funding comes from the Planning Department budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Pre-Application meeting with staff liaison and application review time/report from Staff Liaison and Consultant Vogel. Staff time is dependent on how many
applications/preapplication meeting requests are received.
Liaison Comments: Processing COAs is an ongoing item.
City Manager Comments: No changes. Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Recruit nominees and award and promote the 2022 Heritage
Preservation Award during Preservation Month in May.
Deliverable
• Award the 2022 Heritage Award,
post nomination form and award
winner on Edina social media
Leads
Sarah Nymo
Target
Completion Date
May
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Money for plaque comes from Planning budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Public outreach: press release, social media posts, publish existing website form for nominations. Article on winner after award is given.
Liaison Comments: The HPC will continue to award the 2022 Heritage Preservation Award during Preservation month.
City Manager Comments: No changes. Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Based on owner interest, nominate eligible properties as Edina
Heritage Landmarks and add additional properties to the eligible
property list.
Deliverable
• Add to eligible property list
• Designate additional Edina Heritage
Landmark properties
Leads
All commission
Target
Completion Date
Ongoing
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Money for plaque comes from Planning budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Public outreach: press release, social media posts, publish existing website form for nominations. Article on winner after award is given.
Liaison Comments: This is an ongoing item for the HPC.
City Manager Comments: No changes. Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Review plan of treatment document for each Landmark property.
Deliverable
Highlight potential work plan items
related to plans of treatment for
future work plans
Leads
All Commission
Target
Completion Date
2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
None-review will take place during HPC meetings as time on agendas allows.
Liaison Comments: Any additional work that stems from review will be proposed on future work plans.
City Manager Comments: Change initiative title to read: “Review at least 3 Plans of Treatment for Landmark properties.” Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Explore the development of a century home recognition program in
Edina based on programs in other cities; define the resources needed
to manage a potential program in the future.
Deliverable
• Information and a recommendation
for a future century home program
in Edina.
Leads
Jane Lonnquist
Mark Hassenstab
Target
Completion Date
2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No budget requested at this time. Initiative is to gather information/research on a potential program in Edina and information on potential future costs if
implemented.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Initiative and research to be completed by Commission leads
Liaison Comments: This item is for research, the creation of a program would be on a future work plan.
City Manager Comments: Study and Report. Deliverable: Report to Council.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 6 Initiative Type ☒ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Test archeological model created by the 2019 archeological study.
Archaeologist (GK) will coordinate with City Staff and Comm. Ed. to
conduct a “community archaeology project” in Edina that will include:
1) Phase I Reconnaissance — based on results of 2019 study and
additional analyses — in order to identify unrecorded cultural
resources on city-owned/managed properties and 2) Phase II
Evaluation (“digs” conducted to determine eligibility for listing on the
National Register) of any previously-unrecorded archaeological sites
identified in “1)”.
Deliverable
• Archeological model would be
tested secretary of the interior
qualified archeologist on HPC will
coordinate with City Staff and
Community Education to conduct
pro-bono test digs on designated
city properties.
• Promote tests and outcomes
through Edina social media and
other outlets. Use dig test results
to guide HPC recommendations for
additional archeological work in
future work plans.
Leads
Garrett Knudsen
Annie Schilling
Target
Completion Date
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
There are not funds available for this project. Grant opportunities may be available if funding is required.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
The HPC will need permission and will need to work in coordination with the Parks Department on potential sites and potential programming. Social media
and communications support to promote the community event.
Liaison Comments: HPC will need to work with the Parks Department to see if this is a possibility on city owned property, logistics and sites/location.
City Manager Comments: Change initiative title to read: “Create a plan on how to test community archeological model created by the 2019 archeological study.”
Study and Report. Deliverable: Report for Council. From a staff perspective, more information needs to be provided before we agree to move forward.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 7 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Use education to promote preservation and avoid demolition by
neglect.
Deliverable
• Create and distribute educational
materials to property owners, real
estate agents, contractors and city
staff who interface with Heritage
Resource Properties/Districts.
Leads
Jane Lonnquist
Bob Cundy
Mark Hassenstab
Target
Completion Date
End of 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
There are not funds available for this project.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Help creating education materials (graphic design) and social media/marketing support.
Liaison Comments: Staff is also working on potential escrow fee requirements on building permits for Historic Properties.
City Manager Comments: Change initiative to read: “Review and comment on the City’s escrow fee policy.” Review and Comment. Deliverable: Feedback to
staff.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
- Implement Century Home Program (Need to complete initiative #5 first and receive Council approval)
- Implement plan for community archeological project (Need to complete initiative #6 first and receive Council approval)
Template Updated 2021.06.08
Commission: Human Rights and Relations Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Coordinate Sharing Values, Sharing Communities Event
Deliverable
Event
Leads
Bennett, Guadarrama,
Segall, Mirzra
Target
Completion Date
October 2022
Budget Required: (Completed by staff): There is funding available for outside marketing opportunities such as ad paid in printed media and social media.
Staff Support Required (Completed by staff): 10 hours for Staff Liaison in 2021, 10 hours for Communications Staff in 2020 for Community Conversation
Liaison Comments: The HRRC would like to host a Sharing Values, Sharing Communities that does not have a topic already assigned to the work plan. They
would like to define a topic that is relevant to the community at the date of the event, such as Stop the Hate Event 2.
City Manager Comments: Change initiative title to read: “Coordinate Sharing Values, Sharing Communities Event. Determine topic at least four months in
advance of the scheduled event.” Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Coordinate Days of Remembrance Recognition
Deliverable
Event and/or Action
Leads
Epstein, Stringer-Moore,
Mirza, Lichtenberger
Target
Completion Date
April/May 2022
Budget Required: (Completed by staff) There is funding available for outside marketing opportunities such as ad paid in printed media and social media.
Staff Support Required (Completed by staff): Hours by Staff liaison: 20 Communications / marketing support: 10
Liaison Comments: The Days of Remembrance Event 2021 was a hybrid event, which had about 35 people attend the event in-person and 411 views as of
9.24.2021.
City Manager Comments: Change initiative title to read: “Coordinate Days of Remembrance to be held in alignment with the United States 2022
commemoration date.” Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Template Updated 2021.06.08
Progress Q4:
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Bias Events Response Plan Review and meet with police department
representative quarterly for updates.
Deliverable
Increase public awareness of Bias
Events Response Plan and Bias +
Discrimination form
Leads
Epstein, Guadarrama
Target
Completion Date
December 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): Hours by Staff liaison: 10
Liaison Comments: The Bias Event Response Plan was approved by City Council on 5/4/2021.
City Manager Comments: Change this initiative to read: “Respond to Bias events as described by the Bias Event Plan and receive updates from the Police
Department Quarterly.” Review and Recommend. Deliverable: Continue Bias events response plan and track how many times the plan is initiated.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Tom Oye Award: Coordinate and select one recipient for the 2021 Tom
Oye Award.
Deliverable
Planning and awarding of Tom Oye
Award
Leads
Felton, Mirza
Target
Completion Date
December 2022
Budget Required: (Completed by staff) There is funding available for outside marketing opportunities such as ad paid in printed media and social media.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: In the previous year, HRRC has received 7 applications which acknowledged the human rights work in the Edina community. The group of
Rebecca Sorensen, Rachel Adegbenro and the Edina High School Black Student Union were the recipient of the 2020 Tom Oye Award.
City Manager Comments: No changes. Review and Decide.
Progress Q1:
Progress Q2:
Progress Q3:
Template Updated 2021.06.08
Progress Q4:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Researching City facility naming policy (name from developers and
officials – the untold stories of communities through DEI Lens) and
fundraising policy and donation policy approved through DEI lens.
Deliverable
Recommend a City facility naming
policy to City Council
Leads
Stringer Moore, Segall,
Bennett, Mirza,
Target
Completion Date
December 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: A new work plan initiative for the HRRC.
City Manager Comments: Change initiative title to read: “Study and report on a City facility naming policy/criteria.” Study and Report. Deliverable: Report to
Council
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
- Ageism: helping community understand, how to mitigate it, educate and assess
- Felony Rights and Education: Public education, voting rights access
Template Updated 2021.06.08
Commission: Parks & Recreation Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Present information about Parks and Recreation facilities, services,
and systems with up to six community groups.
Deliverable Leads Target
Completion Date
Budget Required: (Completed by staff) Minimal presentation related expenses would be supported by department budget.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Communications varies pending format (I.e. Town Talk or video series)
Liaison Comments: Continuation of 2021 work plan initiative.
City Manager Comments: No changes. Review and Decide. Deliverable: Presentation
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Recommend funding sources for park related improvements including
parks, facilities, and enterprise upgrades, including a philanthropic
wish list and donation process.
Deliverable Leads Target
Completion Date
Budget Required: (Completed by staff) Funding not required to complete recommendation process.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Finance: Max 30; City Attorney: Max: 10
Liaison Comments: Continuation of 2021 work plan initiative.
City Manager Comments: Change initiative title to read: “Report and provide recommendations on alternative funding sources for park related improvements
including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list.” Review and Recommend. Deliverable: Recommendation to
Council
Template Updated 2021.06.08
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review city playground assets with the intent of prioritizing
opportunities and improvements, focusing on accessibility, at each
location.
Deliverable
Output would feed into an updated
proposal in the CIP, both on costs and
timing for each specific park asset.
Leads Target
Completion Date
Budget Required: (Completed by staff) Does not require funding to review this process.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40
Liaison Comments: Request that the timing to be completed is prior to the beginning of the 2022 Capital Improvement Program process
City Manager Comments: Remove initiative. CIP process and accessibility evaluations are a staff operation.
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and propose an expanded volunteer assistance program to
connect volunteers to park initiatives.
Deliverable Leads Target
Completion Date
Budget Required: (Completed by staff) Funding not required to complete recommendation process.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Engagement Manager: TBD to provide feedback
Liaison Comments: Work would include focus on supporting gaps in service delivery due to resource deficiencies.
City Manager Comments: Change initiative title to read: “Research opportunities to expand volunteer assistance for park initiatives.” Study and Report.
Deliverable: Report to staff
NEW
Initiative #5
Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Provide support with educational opportunities for the Local
Option Sales Tax in the community as needed.
Deliverable
Attend events to share
information.
Leads Target Completion Date
Budget Required: (Completed by staff)
Staff Support Required (Completed by staff):
Liaison Comments:
Template Updated 2021.06.08
City Manager Comments: Add new initiative #5.
NEW
Initiative #6
Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and Comment on amendments to the Park ordinances
being recommended by staff for update.
Deliverable
Comment on ordinance updates
Leads Target Completion Date
March 2022
Budget Required: (Completed by staff)
Staff Support Required (Completed by staff):
Liaison Comments:
City Manager Comments: Parks and Recreation staff have started this as part of their 2021 department work plan.
City Council Work Session
November 4, 2021
1
2022 Commission
Work Plan
Staff Review
www.EdinaMN.gov 2
Vision Edina(20-25 Years)
Budget Work Plan Operating Budget(2 Years)
Department Work Plans (Annual)
Employee Work Plans (Annual)
Commission Work Plans (Annual)
Comprehensive Plan (10 Years)
Capital Improvement Plan (5 Years)
Strategic Policy
Implementation
Level
www.EdinaMN.gov 3
Two-Year Budget Work PlanCity-Wide Performance MeasuresApproval: City CouncilAccountable: City Manager
Annual Department Work PlansCity-Wide Performance Measures Approval: City ManagerAccountable: Department Director
Individual Work PlansAnnual Performance ReviewsApproval: ManagerAccountable: Employee
Annual Commission Work Plans Approval: City CouncilAccountable: Commission
Commission Work Plan Calendar
4
Annual Work Plan Begins
January
Commissions develop proposed work plans with liaison advice and feedback
June–Aug.
Commission approves proposed work plan
September 25
Chairs present proposed work plans to Council
October
Staff present recommendations to Council
November 4
Council approves work plans
December 7
Themes of Recommendations
5
1.Alignment with City Goals, Work Plans, &
Resources
2.Clarification of Council, Staff, & Commission Roles
3.Work Order
4.Capacity for Events and Communication
Campaigns
Roles for Tonight
ADMIN TEAM
Present City Manager recommendations
COUNCIL
Ask questions
Provide feedback
STAFF LIAISONS
Answer clarifying questions
6