Loading...
HomeMy WebLinkAbout2021-12-21 City Council Regular MinutesPage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL MEETING DECEMBER 21, 2021 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. then shared the procedure for public hearing and community comment in the hybrid meeting format. II. ROLLCALL Answering rollcall were Members Anderson, Jackson, Pierce, Staunton, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Pierce, to approve the meeting agenda as presented. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. Manager Neal shared about the recent passing of Centennial Lakes Park Maintenance Technician Don Bierbaum and recognized his work at the City for over 20 years. A moment of silence was held in Mr. Bierbaum’s honor. V. COMMUNITY COMMENT Andy Brown, 5512 Park Place, thanked the City for their work on Fire Station 2 and asked for an update on the future of Fire Station 3. He referred to gun shots that occurred last weekend and asked the City to invest in gunshot technology similar to Minneapolis where tracing could occur. Julie Risser, 6112 Ashcroft Avenue, shared photos of the construction staging area in the former Burley’s site and concerns of this continued use as part of this project. David Frenkel, 4510 Lakeview Drive, said he had complained several times about the staging area as well and the resulting mess and the need to include silt containment as well. He asked why Edina was not requiring employees to be vaccinated for COVID-19 as per the federal mandate as several other local organizations were doing so and suggested paying employees to be vaccinated. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to Community Comments from the last meeting. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Jackson made a motion, seconded by Member Anderson approving the consent agenda as amended, removing Items VI.D. and VI.F: VI.A. Approve minutes of the Work Session and Regular Meetings of December 7, 2021 VI.B. Approve Claims for Payment for Check Register Claims Pre-List Dated December 3, 2021, totaling $1,620,641.03 and Pre-List Dated December 10, 2021, totaling $2,612,226.00 VI.C. Adopt Ordinance No. 2021-16; Amending Chapter 2 of the City Code, Setting Fees for 2022 VI.D. Resolution No. 2021-121; Setting Parks & Recreation Fees for 2022 Minutes/Edina City Council/December 21, 2021 Page 2 VI.E. Approve Braemar Golf Course Restaurant Lease Second Amendment VI.F. Request for Purchase; Edina Liquor Store Study VI.G. Request for Purchase; Three 2022 Toyota Hybrid Highlanders for Investigations, awarding the bid to the recommended low bidder, Burnsville Automotive, $117,981 VI.H. Request for Purchase; E911 Call Handling System Hardware Refresh, awarding the bid to the recommended low bidder, Independent Emergency Services LLC, $99,947 VI.I. Adopt Resolution No. 2021-124; Authorizing 2022 Local Public Health Services Agreement VI.J. Request for Purchase; Three 2022 Ford Explorer Hybrids, awarding the bid to the recommended multiple low bidders, $148,400 VI.K. Request for Purchase; Change Order; Design Services for Replacement of Lift Station No. 6, awarding the bid to the recommended low bidder, Barr Engineering, $69,500 VI.L. Approve Contract for Strategic Communications Plan for 2022 Referendum VI.M. Approve 2022 Board and Commission Reappointments VI.N. Approve Amended 2022 Calendar of Meetings and Religious Observance Dates VI.O. Adopt Resolution No. 2021-125; Accepting Donations Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA VI.D. RESOLUTION NO. 2021-121; SETTING PARKS & RECREATION FEES FOR 2022 – ADOPTED The Council asked about participation and how fees compared to neighboring cities and rates. Parks & Recreation Director Vetter responded fees were established based on access to residents, affordability, equity, staffing, and association with athletic associations and that an additional dollar was charged per registration for inclusion services when necessary. Member Jackson introduced and moved adoption of adopt Resolution No. 2021-121 setting Parks & Recreation Fees for 2022. Member Pierce seconded the motion. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VI.F. REQUEST FOR PURCHASE: EDINA LIQUOR STORE STUDY – AWARDED The Council said they were unaware of the proposed expansion operations and residents had questions. The Council spoke about the fluctuating nature of liquor sales, current profitability, uses, and benefits, and how the proposed study was expensive and would provide information on the feasibility of a fourth location and that data would be needed regarding return on investment and reasons for possible expansion. Mr. Neal responded the study would review the market for potential locations, if decided, sizes, and that it was important to conduct such a survey every 5-10 years. He explained how profits were used to offset costs in recreational facilities and support and how justification for a fourth store was not made during the last study. Member Anderson made a motion, seconded by Member Staunton, to approve request for purchase; Edina Liquor Store Study, awarding the bid to the recommended low bidder, Dakota Worldwide Corporation, $30,500. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. TRANSPORTATION COMMISSION REPORT ON ORGANIZED TRASH COLLECTION – RECEIVED Minutes/Edina City Council/December 21, 2021 Page 3 Transportation Planner Scipioni said as part of their 2021 work plan, the Transportation Commission investigated the impacts of organized trash collection, specifically related to traffic, the environment and damage to roadways. He outlined City goals and objectives and analyzed past quality of life surveys and shared as stated in the Commission’s final report “the Transportation Commission believes that there is sufficient evidence to support moving forward with establishing organized trash collection in Edina and recommends that City Council direct staff to create a plan to establish organized trash collection, including determining staffing/administrative costs, timeline and a communication plan to educate the community and solicit public input.” He said more study was needed related to staffing and costs then reviewed how organized hauling was not specifically mentioned in the Comprehensive Plan and recent resident support for organized hauling was 41%. Mr. Scipioni said at this time, staff did not support the Transportation Commission’s recommendation to move forward with organized trash collection in Edina based on no real public consensus and that staff believed there were other ways to achieve goals. He said if the Council directed staff to continue this process that an extensive public input process would be created. The Council asked questions and provided feedback. Vice Chair Jill Plumb-Smith shared how the Transportation Commission was contacted by haulers with concerns regarding market share and other concepts and that the Commission did not understand the option available to hold a meeting with the haulers. Mr. Neal said staff would bring forward further information for consideration at a future worksession. VIII. PUBLIC HEARINGS - Affidavits of Notice presented and ordered placed on file. VIII.A. ORDINANCE 2021-03, ZONING ORDINANCE AMENDMENT – IMPERVIOUS SURFACE, BASEEMENT, 1-FOOT RULE AND SETBACK DEFINITIONS – CONTINUED TO JANUARY 4, 2020 Community Development Director Teague said as part of the 2021 Planning Commission Work Plan, the Commission had been working on Zoning Ordinance Amendments to establish an impervious surface requirement in the R-1 Zoning District, eliminate the requirement for basements in newly constructed homes, amend the one-foot rule for tear down rebuilds when a low water table was present and amend/clarify setback definitions. He shared the final draft to be considered as recommended by the Planning Commission for protection of green space, provide for tree planting, and address neighbor-to-neighbor situations. He reviewed the ordinance in detail including definitions of impervious surface, patios not included in building coverage but instead be included in the impervious surface totals, and setback definitions. He spoke about non-conforming properties that would be created if adopted and grandfathered in unless changed to meet new ordinance and said the ordinance allowed for two conditions that had to be met for a variance that exceeded the one-foot rule. Director of Engineering Millner summarized elements of the proposed ordinance as part of the stormwater management plan and how staff reviewed assumptions on the amount of stormwater and surface relations and after analysis discovered it was not the amount of impervious surfaces that created stormwater issues in the City but climate changes. Mayor Hovland opened the public hearing at 8:25 p.m. Public Testimony Julie Risser, 6112 Ashcroft Avenue, addressed the Council. Scott Busyn, 4633 Arden Avenue, addressed the Council. Roberta Castellano, 4854 France Avenue South, addressed the Council. Lori Grotz, 5513 Park Place, addressed the Council. Minutes/Edina City Council/December 21, 2021 Page 4 The Council asked questions and provided feedback. Member Anderson made a motion, seconded by Member Pierce, to close the public hearing at noon on December 27, 2021, and continue action on Ordinance No. 2021-03, amendment regarding impervious surface lot coverage, setbacks, basements, and the 1-foot rule, to the January 4, 2022, City Council meeting. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. IX. REPORTS/RECOMMENDATIONS IX.A. HUMAN SERVICES TASK FORCE 2022-2023 FUNDING RECOMMENDATION – APPROVED Michael Wood, Chair Human Services Task Force, shared about the proposed funding request for 2022- 2023 that was based on their mission statement. He shared history of the task force, selection process, and task force actions then shared a funding history over the past nine years that outlined where funding was directed and detailed the recommendations for 2022. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Staunton, to approve the Human Services Task Force 2022-2023 Funding recommendation as presented. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. IX.B. RESOLUTION 2021-116; APPROVING FINAL LAYOUT FOR PROJECT 1 OF THE I-494 CORRIDOR VISION IMPLEMENTATION PLAN – ADOPTED Mr. Millner shared the public hearing was closed at noon on December 13 and no comments were received. He said the Minnesota Department of Transportation (MnDOT) was in the process of developing Project 1 of the I-494 Corridor Vision Implementation Plan which was the first of four phases that would construct managed lanes from Highway 169 to the Minneapolis/St. Paul International Airport. He noted MnDOT had asked the City of Edina to approve the proposed final layout and that Project 1 triggered the statutory municipal consent process because it added capacity to the trunk highway system. Mr. Millner said this process was intended to give municipalities an additional opportunity to provide formal input on the project design and that per State law, the City was required to conduct a public hearing on the proposed final layout as part of this process. Member Anderson introduced and moved adoption of Resolution No. 2021-116 approving final layout for Project I of the I-494 Corridor Vision Implementation Plan. Member Jackson seconded the motion. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. IX.C. RESOLUTION 2021-123; MORNINGSIDE D&E NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT PROJECT BA-461 – ADOPTED Mr. Millner said on December 13, 2021, the City Council reviewed the Engineering Study and conducted a public hearing on the Morningside D & E Neighborhood Roadway Reconstruction Project. The City provided individuals several ways to provide public input in the public hearing. Between November 24, 2021, when public hearing notices were mailed and until December 15 when the public hearing closed, 4 comments were received on BetterTogetherEdina.org. He said throughout the process, residents had been told all feedback was considered equally, regardless of the way in which it was submitted. The testimony included support for the Grimes Avenue bike boulevard, including both pavement markings and signing, a request for Minutes/Edina City Council/December 21, 2021 Page 5 protection of Weber Woods trees relating to the 2023 Flood Risk Reduction Strategy improvements north of West 42nd Street, a request for clarification of the deferment of assessment payment for those over 65 years of age or older, a question why Sidell Trail was not included in the assessment since property owners use Morningside Road, a question why burying overhead utilities was not included in the improvements, and questions about construction coordination. He said staff recommended adopting Resolution No. 2021-123, approving the Morningside D & E Neighborhood Roadway Reconstruction, Improvement No. BA-461, including the Grimes Avenue bike boulevard with an estimated pending assessment of $9,300 per REU. The Council asked questions and provided feedback. Member Jackson introduced and moved adoption of Resolution No. 2021-123 ordering improvement for Morningside D&E, Neighborhood Roadway Reconstruction, Improvement No. Ba-461. Member Staunton seconded the motion. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. IX.D. RESOLUTION 2021-122; BLAKE ROAD NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT PROJECT BA-463 – ADOPTED Mr. Millner said the Council was asked to adopt Resolution No. 2021-122, approving the Blake Road Neighborhood Roadway Reconstruction, and approving the 8-foot shared use path width to accommodate both pedestrians and bicyclists of all ages and abilities north of Waterman Avenue. The testimony included support for the Grimes Avenue bike boulevard, including both pavement markings and signing, a request for protection of Weber Woods trees relating to the 2023 Flood Risk Reduction Strategy improvements north of West 42nd Street, a request for clarification of the deferment of assessment payment for those over 65 years of age or older, a question why Sidell Trail was not included in the assessment since property owners use Morningside Road, a question why burying overhead utilities was not included in the improvements, and questions about construction coordination. Public hearing comments were received on the BetterTogetherEdina website. He reviewed information on retaining wall options and what was allowed and not allowed based on proximity to the lake and that staff recommended a steel sheet pile wall. Mr. Millner spoke about the appropriateness of the proposed roundabout, intersection analysis and possibility of an all- way stop at Blake Road and Interlachen Boulevard which was not recommended for this intersection, then outlined the possibility of a traffic signal or roundabout in 2041. He outlined turning templates of trucks and buses which showed roundabouts used less space than signals and had a lesser cost while still providing traffic calming features. He spoke about pedestrians only needing to cross one direction of traffic at a time with this proposal and that staff would continue to work with residents to protect trees. The Council asked questions and provided feedback. Member Pierce introduced and moved adoption of Resolution No. 2021-122 ordering improvement for Blake Road A, B, & C, Neighborhood Roadway Reconstruction, Improvement No. BA-463, approving the 8-foot shared use path width to accommodate both pedestrians and bicyclists of all ages and abilities north of Waterman Avenue with a narrowing of shared use path as deemed appropriate by City Forester. Member Jackson seconded the motion. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. X. CORRESPONDENCE AND PETITIONS - Received X.A. MINUTES: PARKS AND RECREATION COMMISSION, OCTOBER 12, 2021 X.B. MINUTES: ENERGY AND ENVIRONMENT COMMISSION, NOVEMBER 18, 2021 XI. AVIATION NOISE UPDATE – Received Minutes/Edina City Council/December 21, 2021 Page 6 XII. MAYOR AND COUNCIL COMMENTS – Received XIII. MANAGER’S COMMENTS – Received XII.A. AMENDMENT TO THE 2022 CALENDAR OF MEETING AND RELIGIOUS OBSERVANCE DATES XIV. CALENDAR OF CITY COUNCIL MEETINGS AND EVENTS – Received XV. ADJOURNMENT Member Jackson made a motion, seconded by Member Anderson, to adjourn the meeting at 10:07 p.m. Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, January 4, 2022. James B. Hovland, Mayor Video Copy of the December 21, 2021, meeting available.