HomeMy WebLinkAbout2021-04-13 Parks & Rec Comm PacketAgenda
Parks and Recreation Commission
City Of Edina, Minnesota
VIRTUAL MEETING
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City's YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001 access code 133 497 5648
Tuesday, April 13, 2021
7:00 PM
I.Call To Order
II.Roll Call: Sorem, Doscotch, Good, Haas, Miller, Nelson, Strother,
Willette, Mork, McAwley, Nahlovsky, Ites
III.Approval Of Meeting Agenda: Good, Haas, Miller, Nelson, Strother,
Willette, McAwley, Doscotch, Ites
IV.Approval Of Meeting Minutes: Good, Haas, Miller, Nelson, Strother,
Willette, McAwley, Doscotch, Ites
A.Minutes: Parks & Recreation Commission March 9, 2021
V.Reports/Recommendations
A.Braemar Arena and Sports Dome Update
B.2021 Work Plan Updates
VI.Chair And Member Comments
VII.Sta2 Comments
A.City Council Updates March 16 and April 6, 2021
B.Informational Items
C.Upcoming Meetings and Events
VIII.Adjournment: Good, Haas, Miller, Nelson, Strother, Willette,
McAwley, Doscotch, Ites
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli6cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: April 13, 2021 Agenda Item #: IV.A.
To:Parks and Recreation Commission Item Type:
Minutes
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Minutes: Parks & Recreation Commission March 9,
2021
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from the March 9, 2021 Parks & Recreation Commission meeting.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes: Parks & Recreation Commission March 9, 2021
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Edina Parks & Recreation Commission
VIRTUAL MEETING
March 9, 2021
7 p.m.
I. Call to Order
Chair Ites called the meeting to order at 7:02 p.m.
II. Roll Call
Answering roll call were Commissioners Doscotch, Good, Haas, Miller, Nelson, Strother, McAwley,
Ites and Student Commissioners Nahlovsky, Sorem, Mork
Absent: Commissioner Willette
Staff present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom Swenson,
Assistant Director Recreation & Facilities Tracy Petersen, Administrative Coordinator Janet Canton,
Recreation Supervisor Tiffany Bushland
III. Approval of Meeting Agenda
Motion made by McAwley to approve the meeting agenda. Motion seconded by Nelson. Roll
call vote. Motion carried.
IV. Approval of Meeting Minutes
Motion made by Strother to approve the Feb. 9, 2021 minutes. Motion seconded by
McAwley. Roll call vote. Motion carried.
V. Special Recognitions and Presentations
A. Welcome new Commissioner Brian Haas to the Parks & Recreation Commission
Staff Liaison Vetter introduced Brian Haas the newly appointed member of the Parks &
Recreation Commission. Commissioner Haas introduced himself to the commission and
gave a brief background of himself.
VI. Reports/Recommendations
A. Recreation Programming Recap
Recreation Supervisor Bushland gave an update on what has been happening with winter
programming, the athletic associations and adult programs this past winter season. She also gave
an overview of the outdoor rinks this past season.
Recreation Supervisor Bushland informed the commission a lot of people have registered for
Spring/Summer programs. They are currently going through a lot of waiting lists to try to
accommodate as many people as they can in a safe environment. She also noted they are
struggling to find applicants for seasonal staff.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Commissioners asked questions and thanked Recreation Supervisor Bushland and the Park
Maintenance Staff for the fantastic job they have been doing especially with the ice rinks.
Staff Liaison Vetter informed the commission that Recreation Supervisor Bushland has also
worked very hard with other staff on things like the Hunt for the Yeti, RECtivity boxes, Best in
Snow Contest, in addition to her normal duties that have been impacted by the pandemic. There
has been a great sense of teamwork amongst the recreation supervisors on executing other
options for residents to participate in during the pandemic.
B. 2021 Work Plan Discussion
Chair Ites asked the commission to confirm they are listed on the initiatives they signed up for.
He also went over the leads of each initiative and asked for any updates there may be on the
initiatives.
Initiative #1 - Review and comment on proposed plan to identify barriers for participation and
reach communities of color through different modes and feedback. Staff Liaison Vetter informed
the commission staff is currently working on the initiative for the working group to review and provide
their comment. It was noted Commissioner Strother will take the lead on this initiative with
Commissioners Miller and McAwley.
Initiative #2 – Create presentation to share information about Parks & Recreation facilities,
services and systems with up to six community groups. Commissioner Nelson informed the
Commission the working group met last week and made some good progress. It was noted
Commissioner Nelson will take the lead on this with Commissioners Good, Haas, Nahlovsky and Ites.
Initiative #3 – Report and provide recommendations on alternative funding sources for park
related improvements including parks, facilities and enterprise upgrades. It was noted
Commissioner McAwley will take the lead on this with Commissioners Haas, Willette and Ites.
Initiative #4 – Study and report on options to categorize underutilized park amenities/areas
and identify park amenity needs. It was noted Commissioner Doscotch will take the lead on this
with Commissioners Good, McAwley and Nelson.
Initiative #5 – Study and report evaluating options for determining benchmarks (park
amenities, operations, service areas) the commission started studying in 2020. It was noted
Commissioner Good will take the lead on this with Commissioners Doscotch, Sorem and Mork.
Staff Liaison Vetter asked the leads to send him any updates they have and he will put it together for
the City Council’s first quarterly review.
VII. Chair and Member Comments
Commissioner McAwley informed the Commission that the new cell tower is currently being
put in at Highlands Park so there has been a lot of activity going on there.
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Approved Minutes☐
Approved Date: Click here to enter a date.
VIII. Staff Comments
A. Informational Items
Staff Liaison Vetter gave the following updates:
The Spring/Summer registration took place on Feb. 17; there is a lot of demand for the
programs and they are very happy to see so many people are satisfied and interested in the
programs.
Along with the new cell phone tower at Highlands Park they are also going to replace the
hockey lights that service that rink.
Tom Shirley, General Manager of Centennial Lakes Park, has announced his retirement after
31 years of service and they wish him well. Staff has begun recruitment for his replacement.
Seasonal hiring is underway and they need applicants.
Edinborough Park opened Adventure Peak and the Great Hall with limited capacity.
Mayor Hovland and City Manager Neal testified at the Minnesota State Legislature in support
of the local options sales tax. This was the first hearing on the issue for the city.
B. Upcoming Meetings and Events
Staff Liaison Vetter informed the commission their May 11 meeting will need to be rescheduled
because of a school district election that will be taking place. It was decided the Parks &
Recreation Commission meeting will be held on Wednesday, May 12. He also noted that the
Parks & Recreation Commission annual joint session with City Council will take place on May 18.
The next Parks & Recreation Commission meeting will be virtual and will take place on April 13.
IX. Adjournment
Motion made by McAwley to adjourn the March. 9, 2021 meeting at 7:58 p.m. Motion
seconded by Nelson. Roll call vote. Motion carried.
Date: April 13, 2021 Agenda Item #: V.A.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Braemar Arena and Sports Dome Update Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
General Manager, Chad Eischens, will provide a recap on use of Braemar Arena and Sports Dome.
Date: April 13, 2021 Agenda Item #: V.B.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:2021 Work Plan Updates Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Provide updates to the 2021 Parks and Recreation Commission Work Plan.
INTRODUCTION:
Discuss and provide any updates to the 2021 Work Plan.
ATTACHMENTS:
Description
2021 PARC Work Plan
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Commission: Parks & Recreation Commission
2021 Annual Work Plan
Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on proposed plan to identify barriers for participation and reach
communities of color through different modes and feedback.
Deliverable
Comment on the
plan
Leads
Strother (Lead), Miller,
McAwley
Target
Completion Date
Q4 2021
Budget Required: 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback.
Staff Support Required: Coordinate with R&E Coordinator.
Progress Q1: Parks and Recreation staff are working with the Race and Equity Coordinator to provide a draft plan for commission review.
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Create presentation to share information about Parks and Recreation facilities,
services, and systems with up to six community groups.
Deliverable
Presentation for
community groups and
summary report to
council
Leads
Nelson (Lead), Good,
Haas, Nahlovsky (S), Ites
Target
Completion Date:
Q4 2021
Budget Required: 2021 department funds are available to support various marketing materials to promote the events and opportunities to gather feedback.
Presentations, info sheets, marketing materials.
Staff Support Required: Communications support required for informational press kit, materials for presentations either for in person or electronic.
Communications made aware.
Progress Q1: Commissioners have reviewed a presentation outline that can be customized to target groups and also broad topical areas. They are discussing
one of the six sessions would be virtual to manage through the pandemic restrictions and also to encourage equity in participation. The virtual session may
follow the Town Talk format. Currently working on presentation content.
Progress Q2:
Progress Q3:
Progress Q4:
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Initiative #3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Report and provide recommendations on alternative funding sources for park
related improvements including parks, facilities, and enterprise upgrades.
Deliverable
Report to City Council
Leads
McAwley (Lead), Haas,
Willette, Ites
Target
Completion Date
Q4 2021
Budget Required: Funds not required.
Staff Support Required: None.
Progress Q1: Group will continue to review which funding alternative methods would be applied to each park, facility or enterprise area. Each member will be
assigned an area of research to determine if that method is viable for Edina. Members will also be reviewing research done in other communities through
National Recreation and Parks Association publications.
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Study and report on options to categorize underutilized park amenities/areas and
identify park amenity needs.
Deliverable
Report to Parks and
Recreation
Department
Leads
Doscotch (Lead), Good,
McAwley,
Nelson
Target
Completion Date
Q4 2021
Budget Required: Funds not required.
Staff Support Required: Staff liaison.
Progress Q1: Group has met and discussed the relationship of this work group to initiative #5 and currently developing a timeline for completion,
deliverables, assignment or responsibilities and set next meetings.
Progress Q2:
Progress Q3:
Progress Q4:
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Initiative #5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Study and report evaluating options for determining benchmarks (park
amenities, operations, service areas) the commission started studying
in 2020.
Deliverable
Report to Parks and Recreation
Department.
Leads
Good (Lead), Sorem (S),
Mork (S), Doscotch
Target
Completion Date
Q4 2021
Budget Required: Funds not required.
Staff Support Required: Staff liaison.
Progress Q1: Group has collected benchmark data as part of 2020 work plan. Has used both internal Edina and NRPA benchmarking and best practices.
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Date: April 13, 2021 Agenda Item #: VII.A.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:City Council Updates March 16 and April 6, 2021 Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
City Council Updates March 16 and April 6, 2021.
ATTACHMENTS:
Description
City Council Updates
City Council Updates
By Scott Neal
March 16, 2021
• Approved the purchase of Braemar Arena emergency voice evacuation system replacement
April 6, 2021
• Awarded a contract to Metro Manufacturing/Metro Erectors to repair the Edina Aquatic Center
zipline structure, “Pirate’s Plunge”
• Approved a purchase of new recreation services software from CivicRec
• Approved the second/final reading of Ordinance No. 2021-02 amending Chapter 2 of the City
Code Boards, Committees and Commissions
• Approved Resolution No. 2021-32 accepting Minnesota PGA Section and PGA REACH
Minnesota Grant
• Approved an agreement with MnDOT for a landscape partnership to allow residents to plant
new trees and shrubs along Highway 62 between Wooddale Avenue and Millers Lane
Date: April 13, 2021 Agenda Item #: VII.B.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Informational Items Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, Informational only.
INTRODUCTION:
Attached are informational items of note for the April meeting.
ATTACHMENTS:
Description
Informational Items - April 2021
April 13, 2021
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Informational Items
Information / Background:
Braemar Golf Course
• Braemar Championships 18, Academy 9 and Driving Range opened on Tuesday, March 30. A new
website for the golf course launched on Wednesday, March 24 and can be viewed at
https://www.braemargolf.com/
Edinborough Park
• Edinborough Park – The playpark has re-opened on a limited basis and kids and families have been
very excited to return to indoor play in Adventure Peak and the Great Hall. During Edina’s Spring
Break (March 27 - April 3) the number of sessions offered was expanded. Three sessions per day
were scheduled from 9:15-11:15 a.m., 1-3 p.m., and 5-7 p.m. Reservations for a two-hour playpark
session must be made in advance (No drop-ins) for each child and each adult that will be attending,
as capacity is limited. Fees are $8 for children ages 1-17 and adults ages 18 and over are free.
Local Option Sales Tax Submission
• Mayor Hovland and City Manager Scott Neil testified at the MN House Property Tax Committee on
March 4, 2021 in support of the LOST proposal. The provision has been included in the House
Omnibus Tax Bill.
Minnesota Recreation and Park Association Awards of Excellence
• The Edina Parks and Recreation Department is the recipient of three 2020 Minnesota Recreation
and Park Association (MRPA) Awards of Excellence. In the Programming & Events category, the
Department received an award for the RECtivity Box and the “Dear Edina”-Pen Pal Program. In
addition, the Department received an award in the Sponsorships & Partnerships category for the
Pumpkin Smash Bash event. A formal receipt of award plaques will be presented to the City in the
coming months.
STAFF REPORT Page 2
Senior Center Reopens
• The Senior Center reopened for limited in-person programming beginning March 1. Participation
was light the first week with only 22 participating in programs. However, most of our in-person
program offerings are now full and the drive-thru events continue to be a success.
Summer Employment Recruitment
• Seasonal employment recruitment continues for various positions throughout the department.
Position descriptions and details on how to apply can be found on the city’s website at
EdinaMN.Gov/SummerJobs
Date: April 13, 2021 Agenda Item #: VII.C.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Upcoming Meetings and Events Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
Upcoming meetings and events.
ATTACHMENTS:
Description
Upcoming 2021 Meetings and Events
April 13, 2021
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Upcoming 2021 Meetings and Events
Date Meeting Time Location
April 1 Quarter 1 Work Plan Progress Due - -
Tues. April 13 Regular Meeting 7:00 pm Virtual
*Wed. May 12 Regular Meeting 7:00 pm Virtual
Tues. May 18 Commission Work Session w/ City Council 5:30 pm Virtual
Tues. June 8 Regular Meeting 7:00 pm TBD
TBD Chair and Liaison Annual Morning Meeting 7:00 am TBD
July 1 Quarter 2 Work Plan Progress Due - -
Tues. July 13 Regular Meeting 7:00 pm TBD
Tues. Aug. 10 Regular Meeting 7:00 pm TBD
Tues. Sept. 14 Regular Meeting 7:00 pm TBD
Oct. 1 Quarter 3 Work Plan Progress Due - -
Oct. 5 2022 Work Plan Review w/ Council (Chair only) 5:30 pm TBD
Tues. Oct. 12 Regular Meeting 7:00 pm TBD
Tues. Nov. 9 Regular Meeting 7:00 pm TBD
Tues. Dec. 14 Regular Meeting 7:00 pm TBD
TBD Commission Member Annual Reception - TBD
* Rescheduled due to Edina School Election