HomeMy WebLinkAbout1984-11-05_COUNCIL MEETINGAGENDA
EDINA CITY COUNCIL
REGULAR MEETING
EDINA HOUSING AND REDEVELOPMENT AUTHORITY
NOVEMBER 5, 1984
7:00 P. M.
HOUSING AND REDEVELOPMENT AUTHORITY
ROLLCALL
MINUTES of October 1, 1984, and October 15, 1984, Special Meeting, approved
as submitted or corrected by motion of , seconded by
I. AWARD OF BIDS
* A Site Grading and Soils Correction - Improvement No. C -142 - Edinnborough
EDINA CITY COUNCIL
PROCLAMATION - Youth Appreciation Week
EMPLOYEE RECOGNITION
I. PUBLIC HEARINGS AND REPORTS ON PLANNING MATTERS. Affidavits of Notice
by Clerk. Presentation by Planning Department. Public comment heard.
First Reading of Zoning Ordinance requires offering of Ordinance only.
4/5 favorable rollcall vote to pass Second Reading or if Second Reading
should be waived. Lot Division, Plats, Appeals from Administrative or
Board of Appeals and Adjustments decisions require action by Resolution.
3/5 favorable rollcall vote to pass.
A. Set Hearing Dates - 11/19/84
1. Zoning Change - Second reading
a. R -1 Single Dwelling Unit District to MD -5 Mixed Development
District, Edinborough - Generally located west of York
Avenue and south of West 76th Street
2. Conditional Use Permit
a. Our Lady of Grace Church, 5051 Eden Avenue South - Generally
located west of T.H. 100 and south of Eden Avenue
3. Preliminary Plat Approval
a. Victorsen's Valley View 2nd Addition - Generally located
south of Valley View Road and west of Brookview Avenue
II. SPECIAL CONCERNS OF RESIDENTS
III. AWARD OF BID
* A. Storm Sewer Improvement 4173 - Bloomington /Edina Storm Sewer
IV. RECOMMENDATIONS AND REPORTS
* A. Golf Committee /Park Board Report on Braemar
* B. Human Relations Commission Brochure - No -Fault Mediation Process
C. PERA Action - Withhold Payment
D. Special Concerns of Mayor and Council
E. Post Agenda and Manager's Miscellaneous Items
V. RESOLUTION. Favorable rollcall vote by majority of quorum to pass..
* A. Hennepin County Laboratory Services Agreement
* VI. ORDINANCE. First Reading of Ordinance requires offering of Ordinance
only. 3/4 favorable rollcall vote to pass Second Reading. 4/5 favorable
rollcall vote to pass if Second Reading is waived.
* A. First Reading
1. Ordinance No. 1353 -A1 Amending Massage /Sauna Ordinance
Agenda
Edina City Council
Page Two
VII. FINANCE
A. Claims paid. Motion of , seconded by ,
for payment of the following claims as per Pre -List dated 11/5/84:
General Fund $296,809.66, Park Fund - $6,290.19, Art Center $2,402.37,
Swimming Pool Fund $17.48, Golf Course Fund $3,011.47, Recreation
Center Fund $10,876.01, Gun Range Fund $9,344.98, Waterwork Fund
$15,720.44, Sewer Rental Fumed $162,651.85, Liquor Dispensary Fund
$4,824.92, Construction Fund $194,805.67, IMP Bond Redemption 462
$12,421.00, Total $719,176.04.
I& 2 U L A l i 0 a U E B i D --
C I T Y O F E D I N A H R A
E D I N B U R 0 U G H G R A D I N G & S O I L C O R R E C T I O N
/SCHEDULES: A
BIDDERS
UANGERIN INC 296935.80
D L R CONSTR CO INC 355986.55
AMES CONSTRUCTION INC 380521.90
R KNUTSON INC 391008.75
BUESING BROS TRUCKING I 398658.48
DONALD BORNEKE CONSTR C 404118.90
ENEBAK CONSTR CO 409500.00
M DANNER TRUCKING 429552,04
VEIT & CO INC 451300.40
E 8 H EARTH MOVERS INC 453395.94
LIE CATHELINEAR CONSTR 473270.00
CARL BOLANDER 8 SONS CO 547364.98
PARK CONSTRUCTION CO 574707.58
D H BLATTNER & SONS INC 586631.45
C S MC CROSSAN CONSTR I 647655.90
PROGRESSIVE CONTRACTORS 658639.25
G L CONTRACTING INC 777461.08
= voo== acvsaasaes== vsaass== s== a= o =o= ==
Average bid: • 484512.29; difference
BRU DESIGN FILE NO. 238402
DATE:
TOTAL .
296935 80
355986.55
380521.90
391008.75 _ ---
398658.48
404118.90
409500.00
429552.04
451300.40
453395.94
473270.00
547364.98
574707.58
586631-45.
647655.90
658639.25
777461.08
;etween 1st & 2nd bid S 59050.75
i
wed' s -- 1-t
TO: HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA
FROM: Gordon Hughes, Executive Director
VIA: Kenneth Rosland, City Manager
SUBJECT: REQUEST FOR PURCHASE OF ITEM IN EXCESS OF $5,000
DATE: November 2, 1984
Material Description (General Specifications):
Site Grading and Soils Correction - Edinborough Project
Improvement No. C -142
Quotations /Bids:
Company
1. See Attached Tabulation
2.
3.
Amount of Quote or aid
Department Recommendation: Wangerin, Inc. $296,935.80
Stgnatu Department
Finance Director's Endorsement:
The recommended bid is is not within the amount budget for the purchase.
. ri. uaien, finance Director
City Manager's Endorsement:
1. I concur with the recorrinendation of the Department and recommend Council approve
the purchase.
2. I recommend as an alternative:
1 6 2 U L 6 1 I 0 a U E B 1 3 --
C I T Y O F E I1 I N A H R A
E D I N B G R 0 U G H G R A D I N G 8 S 0 I L C O R R E C T I O N
/SCHEDULES: A TOTAL ,
BIDDERS
4ANGERIN INC 296935 80
D L R CONSTR CO INC 355986.55
AMES CONSTRUCTION INC 38051.90
R KNUTSON INC 391008.75
PUESING BROS TRUCKING I 398658.48
DONALD BORNEKE CONSTR C 404118.90
ENEBAK CONSTR CO 409500.00
M DANNER TRUCKING „429552.04
VEIT 8 CO INC '451300.40
E 8 H EARTH MOVERS INC 453395.94
DE CATHELINEAR CONSTR 473270.00
CARL BOLANDER 8 SONS CO 547364.98
PARK CONSTRUCTION CO 574707.58
D H BLATTNER & SONS INC 586631.45
C S MC CROSSAN CONSTR I 647655.90
PROGRESSIVE CONTRACTORS 658639.25
G L CONTRACTING INC 777461.08
Average bid: • 484512.29; difference
BRU DESIGN FILE NO. 238402
DATE:
296935.80
355986.55
380521.90
391008.75 - -- - - -
398658,48
404118.90
409500.00
429552.04
451300.40
453395.94
473270.00
547364.98
574707.58
586631.45.. .
647655.90
658639.25
777461.08
ietween 1st 8 2nd bid S 59050.75
I
CITY OF
Y � E i� I tl �6f A
_J
4801 WEST 50TH STREET, EDINA, MINNESOTA 55424
612- 927 -8861
YOUTH APPRECIATION WEEK
PROCLAMATION
WHEREAS, the vast majority of youth are concerned, knowledgeable and
responsible citizens; and
WHEREAS, the accomplishments and achievements of these young citizens
deserve recognition and praise of their elders; and
WHEREAS, Optimists International has, since 1954, developed and promoted
a program entitled Youth Appreciation Week; and
WHEREAS, the citizens of the City of Edina have indicated a desire to
join with the Optimists in expressing appreciation and approval of the
contributions of the youth, the City Council of the City of Edina does,
therefore, proclaim the second week in November as
YOUTH APPRECIATION WEEK
in the City of Edina. By this action let it be known that we have faith
in the ability of today's youth as they assume responsible roles in the
future of mankind.
ADOPTED this 7th day of November, 1983.
Mayor
TO: Mayor & City Council
FROM: Francis'Hoffman, City Engineer
VIA: Kenneth Rosland, City Manager
SUBJECT: Edina - Bloomington Storm Sewer Project
Attached is the bid tabulation for the (Pentagon Park location) storm
sewer project.
Per our joints powers,agreement with Bloomington, the City of Edina
also must approve the bids for the.project. The lower bidder was
Austin P. Keller Construction Company, Inc. at $1,058,.721.20 versus
the engineer's estimate of $1,300,000.00.
Additionally, the necessary easements for the project have been
received from property owners on the Edina side of the project.
As such, we recommend that the City Council concur with the Bloomington
Council's award to Austin P. Keller Construction Company, Inc. This
is the third and final approval step for the project prior to
the start of construction.
KR:FJH:Im
11/2/84
Bitcity of
1.
bioomington, minnesota
2215 West Old Shakopee Road • Bloomington, Minnesota 55431 • (612) 881 -5811
October 30, 1984
Mr. Francis J. Hoffman, P.E.
Director of Public Works
City of Edina
4801 West 50th Street
Edina, MN 55424
Dear Fran:
Bit
WORKS
The Bloomington City Council awarded the 1984 -0211 Border Storm Sewer
Project to Austin P. Keller Construction Co. last night with con-
tingencies as shown on the enclosed recommendation. Also enclosed
are copies of the tabulation of bids.
We have checked on the Magnetic Peripherals easement and have been
told that it was mailed from Chicago last Friday. If this is true,
then we would be able to get the final signature from NML by the early
part of next week.
If you have any questions, please feel free to contact me.
Sincerely,
Brian N. Borg, P.E.
City Drainage Engineer
BNB /an
Encl.
AN AFFIRMATIVE ACTION /EQUAL OPPORTUNITY EMPLOYER
Telecommunications Device for the Deaf: (612) 887 -9677
6.6
October 29, 1984
The City Council is requested to consider the award of 1984 -0211 Border
Storm Sewer Project.
The bid opening was at 10:00 a.m. on Friday, October 26, 1984.
The results and recommendations are as follows:
CONTRACTOR
BID BOND
TOTAL BID
Austin P. Keller Const. Co. Inc.
5%
$1,058,721.20
Lametti & Sons, Inc.
5%
1,064,000.00
Progressive Contractors, Inc.
5%
1,129,755.45
Barbarossa & Sons, Inc.
5%
1,137,000.00
W & G Rehbein Bros., Inc.
5%
1,145,894.90
A.R.I. Contracting, Inc.
5%
1,213,436.50
G. L. Contracting, Inc.
5%
1,311,234.99
D. H. Blattner & Sons, Inc.
5%
1,353,705.25
Northdale Const. Co., Inc.
5%
1,496,136.80
Johnson Bros. Corp.
5%
1,551,150.00
Engineer's Estimate $1,300,000.00
It is recommended that the 1984 -0211 Border Storm Sewer Project be awarded
to Austin P. Keller Construction Co. Inc. in the amount. of $1,058,721.20,
contingent upon agreement of award by the City of Edina and resolution of
rights -of -way and easements.
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BRAEMAR GOLF COURSE
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CAPITAL IMPROVEMENTS STUDY
PRESENTED BY THE
BRAEMAR GOLF COMMITTEE
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DATE: 5 October 1984
TO: Edina Park Board
SUBJ: Braemar Golf Committee Report on the Capital Improvements Proposed for
the Braemar Golf Course
We are presenting this report of our findings regarding the capital improvements proposed
for the Braemar Golf Course. These improvements were noted in the August 9, 1983 Park
Board meeting minutes pages 3 - 4 and Golf Course Report (Attachment I), page 3 of
October 11, 1983 Park Board meeting (Attachment IA) and pages 3 - 4 of the June 12,
1984 Park Board Meeting (Attachment IB). Our committee report, and its presentation
adheres to our mission (Attachment II) of working with and through the Park Board to
request the City Council to act favorably on the proposed capital improvements which are
as follows:
Estimated Cost
• Renovation and expansion of the maintenace building $200,000
• Expansion of the Par 3 to an Executive Course $310,000
• Renovation and expansion of the Clubhouse Plan A $600,000
Plan B $400,000- 500,000
In the course of our committee's activities over the past four months, we have:
1. Held meetings and toured the proposed Executive Course layout with those Edina
residents whose homes border on or near the expansion area. Their opinion of the
proposed expansion is favorable.
2. Solicited opinions /reactions from 250+ Braemar league and non - league players
concerning the proposed Clubhouse expansion and improvements. We used a
questionnaire to solicit their opinions and the results are reported by Roger Harrold
in the August 17, 1984 document (Attachment III). Noteworthy, only two proposed
improvements met with any significant opposition of 10% or greater - the halfway
grill and saunas on the lower level. It is our committee's opinion that only the saunas
be eliminated.
- 1 2843C -WT
3. Held meetings with the architects who prepared the Executive Course and Clubhouse
plans and reviewed all options and cost factors (Attachment IV). We also obtained
projected revenue and cost data on the Clubhouse improvements (Attachment V) and
the Executive Course (Attachment VI).
4. Prepared and mailed questionnaires soliciting response on intended use of the
proposed Clubhouse enhanced facilities by area businesses and civic associations
(Attachment VII).
5. Met with Ken Rosland, Bob Kojetin and Don Wineberg to review our preliminary
findings (A and B below), the procedure and timetable they suggest we follow, and the
financing alternatives available to the city and in what time frame.
A. Executive Course. It is projected to generate $150,000 in revenues and $100,000
on net profits the first full year of operation. We believe these figures are
conservative when reviewing the data compiled from other Par 3 and Executive
courses by John Valliere. For instance, the Bloomington Hyland Par 3 outside nine
(1560 yds.) has nearly 33,000 rounds and $147,000 revenue generated in August
1984 year -to -date. The Braemar course will be longer by 140 yds. and more
scenic; ergo, more desireable for both individual and league play.
B. Clubhouse expansion - John Valliere has also prepared a concise summary of the
value of the proposed expansion to golfers, residents and Edina
organizations /groups under the original Plan A (estimated cost $600,000). He also
shows anticipated revenues from events that would be held in the year -round
meeting /banquet room facility of $14,000 - $18,000 in first two years
respectively. The estimated cost for just the meeting/banquet room addition is
$150 - $175,000. Therefore, it is possible to project a 10 -12 year pay -back on this
addition.
Also, in response to expressed concern about the need for this meeting/banquet
room, the committee prepared Plan B. Plan B would also include all heating,
electrical, plumbing, handicap, etc., building code requirements and some
expansion of the upstairs seating area to accommodate groups that currently use
this facility. The basic differences with Plan A are.
-2 - 2843C -WT
1. Reduced expansion of upstairs area but still allows for larger group functions
2. Eliminates the proposed saunas
3. Reduces indoor golfcar storage expansion from 50 to 35
4. Reduces women's lounge/locker room expansion
5. Very modest expansion of men's locker room
Our committee believes it has performed this work effort within the established city
procedures and the desires of the Park Board and city officials from whom we eventually
seek support for and approval of these improvements. Our objective is
community - oriented and achievable, our approach sincere, amiable and constructive, and
our research thorough.
We believe our information is timely and objective, reflecting the desire of a concerned
Edina constituency to achieve increased enjoyment of Edina facilities for themselves,
their guests, and the community — facilities that bespeak the high state and national
ranking that the Braemar Golf Course has achieved.
RECOMMENDATIONS:
I. Approve this report as supporting evidence to the Park Board motion, made on August
9, 1983, to report this to the City Council for their action.
2. Approve the recommended start date of the Executive Course and maintenance
building construction to begin Spring 1985, the Executive Course thereby becoming a
revenue contributor to the city by 1986.
3. Approve the recommended start date of the Clubhouse expansion to begin Spring 1986.
The Committee
- 3 2843C -WT
COMBINED BRAEMAR CCLF COMMITTEE
JACK DECKER
CORA JANE BLANCHARD
JOANNE BURRIS
FRANK GARRISON
WAYNE CENSMER
LOIS HANSKE
KATHY HANSON
LYNN HANSON
ROGER HARROLD
JOHN LIVDAHL
GARY SAMPSON
CORDON SCHLEICHER
MACK THAYER
BOB ULSAKER
TASS VON SCHMIDT-PAULI
GEORGE WILBUR
DON WINEBERG
2843C -WT
ATTACHMENT I
- mN
n. .
EDINA PARK BOARD MEETING
Tuesday, August 9, 1983
7:30 p.m.
Edina City Hall
PRESENT: Joan Lonsbury, George Warner, Bob Christianson, Doug King, Bill
Lord, Leonard Ring, Art Erdall, Virginia Shaw
STAFF PRESENT: Bob Kojetin, Rick Jacobson, Madelyn Krinke
OTHERS PRESENT: Richard A. Pelletier
I. APPROVAL OF MINUTES OF JUNE 14, 1983 MEETING
Art Erdall indicated a correction was necessary under "Members Present"
because his name had been omitted. With the addition of his name, he MOVED FOR
APPROVAL OF MINUTES OF THE JUNE 14, 1983 MEETING AS CORRECTED. MOTION CARRIED.
II. DISC GOLF EQUIPMENT REQUEST
Richard Pelletier was introduced by Bob Kojetin. Mr. Pelletier represents
Discs Concepts, Inc. which is a group of young men whose purpose is to promote
the sport of Disc Golf. Mr. Pelletier, on behalf of Discs Concepts, offered to
buy the equipment which was previously installed at Braemar, for $900. Considerable
discussion followed in an attempt to decide whether the equipment might be used by
the Park Department in the future. At the present time there are no plans, however,
it was questioned whether the equipment might be used as separate items in the various
parks, or another location could be found. Joan Lonsbury suggested that the matter
be tabled until the next meeting, and all agreed.
III. ART CENTER REPORT
Bob Kojetin reported that the gas kiln has been completed at the Art Center,
however the building is still in the sketch stage. Construction will begin some-
time in August.
The porch is being used as a sales gallery. The Art Center is working on a
contract to have someone operate the sales gallery. It was suggested that 20% of
the sales will go to the Art Center and 10% will go to a contracted person who will
manage, stock and handle the books for th-e sales gallery. Hours will be from 10 -2
and possibly,7 -8 p.m. The stock in the sales gallery will consist of art pieces
from members, students, instructors and invited artists. Because the porch is
presently just screened in, in order to operate 12'months of the year, the porch
will have to be enclosed. Estimates are around the $3,000 - $4,000 range to enclose
the porch. Funds are being solicited from outside sources and hopefully will be
received to pay for this project. It is hoped that it will be in operation in Sept.
Art in the Park is scheduled for September 10th. Registrations are coming in
and it is expected to exceed last years participation by artists.
-2-
IV. GOLF COURSE REPORT
Bob Kojetin reported that the Golf Committee had met on June 20 and one
of the items discussed was the issue of the Senior fees and times of play. It
was determined that the Senior Men's League receives more time playing than Senior
Women's League. It was recommended by the Golf Committee that the course be
opened Monday- Friday for Senior play and that the Senior rate be increased 50�.
It was also hoped that the increase could begin in August of this year.
The Park Board members discussed the possibilities of equalizing the rates,
however, it was felt that a change in rates now, with only 3 weeks left in the
league season would be quite difficult to implement, and therefore it was decided
to not make any changes for the current season, but to take a very close look at
the rates for next year. Virginia Shaw MOVED TO RECOMMEND TO THE COUNCIL THAT THE
PRESENT GOLF COURSE RATE STRUCTURE REMAIN IN PLACE FOR THE BALANCE OF THE YEAR AND
THAT SOME CHANGES BE IMPLEMENTED NEXT YEAR, WITH A CLOSE LOOK AT EQUITY FOR MEN
AND WOMEN REGARDING RATES. Bob Christianson SECONDED the Motion. MOTION CARRIED.
VI. BUDGET
Bob Kojetin reported that next year a new in -house program will begin for
1st and 2nd grades in soccer. It will alternate days with the T -ball program and
both soccer and T -ball will be combined for boys and girls. It was noted that the
instructors for the soccer program will also be the T -ball instructors, thus expand-
ing the number of hours for that position. It is expected that this will make staff•
ing with high quality instructors an easier task. The budget will reflect the extr
expense, but it will be offset by the registration fees, and the new soccer program
for first and second grade will be self- supporting.
A list'of proposed Capital and Capital Repair items for the Golf Course, Parks,
Arena and Pool (copy attached) was given to the board members by Mr. Kojetin and he
indicated that he would like a recommendation to the council'on the ways to fund
the proposed major projects.
Municipal Pool - The condition of the municipal pool was discussed in length and
the park board concensus was that the poor condition of the bathhouse and deterior-
ation of the inlets had been ignored longer than it should have been because funds
had not been made available for renovation in previous
played an inlet which had to be replaced-this p Years. Rick Jacobson dis-
played year (requiring the pool to be closed
for several days) and indicated that the corrosion which had taken place on that
inlet has obviously been occurring on the other inlets also, and there is no way
of knowing just how long it might be before other inlets begin leaking. It was
noted that if repairs had been necessary during the peak of the season, a great deal
of revenue would have been lost. The roof of the bathhouse has been leaking for
a number of years and nothing has been done to the structure itself since 1958.
Construction of handicap access for bathhouse, pool and restrooms was also discussed.
It was mentioned that funds for handicap renovation would be available for the pro-
ject from Community Devclopment and it would probably be most feasible to proceed
with that project at the same time as renovation of the bathhouse.
The possibility of constructing a large water slide was also discussed with much
interest. It was decided that additional information should be gathered regarding
water slides currently in operation, including financial data.
Bob Kojetin indicated that funding of the renovation projects at the pool should
come from funds other than the regular park maintenance budget since extensive dollar
would be involved.
-3-
Bill Lord (MADE A MOTION TO RECOMMEND TO THE COUNCIL THAT RENOVATION OF
THE BATHHOUSE, REPAIR OF INLETS, AND CONSTRUCTION OF HANDICAP RESTROOMS AND
ACCESS AT THE MUNICIPAL POOL BE THE NUMBER ONE PRIORITY FOR NEXT YEAR AND
THAT ALTERNATIVE FUNDING BE USED - NOT MONIES FROM THE ANNUAL CAPITAL REPAIR
BUDGET MONEY. Art Erdall SECONDED the Motion. MOTION CARREID.
Braemar Golf Course needs were noted as in attached information sheet. Bob
Kojetin reported that construction to expand the Par 3 would take approximately
2 -3 years and would increase revenue and provide a more challenging course for
the beginning golfer. Because of the low area, an architect has been retained
to draw up plans for the expanded course and also to make a topographical map of
the area to show what would need to be filled. This will provide a logical place
for the city to dump sand and gravel it needs to dispose of from other projects,
however, the completion date will vary depending upon the availability of fill
material.
Maintenance Garage - Construction of a new maintenance garage at Braemar was
also discussed. This project had been planned for the previous year. but was
held back because of the need to connect the city sewer to the golf course. The
figures on the maintenance garage are still quite accurate, and construction should
begin in the next year.
Clubhouse - Bob Kojetin also reported that an architect has been retained to come
up with plans and cost figures for expansion for the Clubhouse.
George Warner MADE A MOTION TO RECOMMEND TO THE COUNCIL, APPROVAL OF THE PLANS;
FOR BRAEMAR GOLF COURSE AS OUTLINED, WITH FUNDING BY REVENUE BONDS, TO BE BACKED (�
UP BY GOLF COURSE PROFITS. Bill Lord SECONDED THE MOTION. MOTION CARRIED.
Pavilion Balcony- is in the planning stage. The hockey association has indicated
they will help bear some of the cost of this project. A recommendation to the
council for approval on this project was made at the March Park Board meeting.
Park Improvements - Bob Kojetin indicated that the playground equipment is in dire
need of repair since most of it was installed in 1963 and 1964. The Park Dept. has
performed maintenance on the equipment annually, but much of it is becoming worn
and has deteriorated to the point of being hazardous. Installation of new equip-
ment and curbing has been completed in a.-few .parks and work is done annually at.
the rate of about 1 -2 playgrounds.'
Bob Christianson MADE A MOTION TO HIGHLY RECOMMEND TO THE COUNCIL THAT FUNDS
BE ALLOCATED FOR REPLACEMENT AND REPAIR OF PLAYGROUND EQUIPMENT AS SET FORTH ON THE
ATTACHED PROJECT SHEET BECAUSE OF THE UNSAFE CONDITION OF THE EXISTING EQUIPMENT.
Bill Lord SECONDED THE MOTION. MOTION CARRIED.
Bredesen Park - Bob Kojetin reported that the $200,000 indicated on the budget
sheet is all from developers funds and the 9 -mile Watershed District will fund
their portion to complete the project. Construction to be completed in the winter
of 1985.
Tree Trimmin Inventor project was reported by Bob Kojetin to be needed in order
to determine types of trees and conditions in respect to removal and trimming.
This information is needed so it can be entered into the computer to arrive at
a program for the trees, bidding and assessing of a tree trimming program for all
of Edina in 1984. The total cost for this project could be assessed back to the
-4-
home owners, which is how it was done in the 1962 tree trimming program. Bob
Kojetin reported that there is no way that he could see that it would be possible `
for the city to trim trees using our available manpower because of the tremendous
amount of trees which need trimming and the number of trees which must be removed
due to Dutch Elm Disease. At the present time there are 90 -100 trees that are
marked for removal and the crew is averaging removal of about 5 -6 trees per day
now. This allows no time for trimming. Also, the tree crew was set back approxi-
mately 3 -4 weeks because of the branch removal after the 4th of July storm. Many
of the trees scheduled for removal have been marked for appxoimately 4 -6 weeks.
VI. RECREATION REPORT
Rick Jacobson reported on the summer activities, as summarized by the
attached report. Racquetball was a new activity this summer and was not very
popular. Every activity was down a little, a result of decreasing population of
youngsters. Adult softball is just coming to an end. Championship games are
being held this week with a number of teams moving to the district playoffs.
Another new program this year was the 3 -man tournament in basketball. Ron
Cornwell of the Basketball Association extended a thank you to the Park Board
for allocating money for resurfacing of outdoor courts for basketball. Over 100
participated this year in the tournaments and the outdoor courts are being used
quite extensively. Rick also mention -d that he had received a letter from the
Edina Public Schools in regard to the use of the gymnasiums by the community and
stating that the schools might require that paid supervision be provided by the
associations if they are going to use the facilities. Rick will be meeting with
Ray Smythe to determine what must be done.
Art Erdall MOVED TO ADJOURN THE MEETING.
MOTION CARRIED.
Meeting adjourned at 9:35 p.m.
ITEMS FOR COUNCIL APPROVAL:
George Warner SECONDED THE MOTION.
MOVED, SECONDED AND CARRIED: TO RECOMMEND TO THE COUNCIL THAT THE PRESENT GOLF
COURSE RATE STRUCTURE REMAIN IN PLACE FOR THE BALANCE OF THE YEAR AND THAT SOME
CHANGES BE IMPLEMENTED NEXT YEAR, WITH A,.-CLOSE LOOK AT EQUITY FOR MEN AND WOMEN
REGARDING RATES.
MOVED, SECONDED AND CARRIED: TO RECOMMEND TO THE COUNCIL THAT RENOVATION OF THE
BATHHOUSE, REPAIR OF INLETS, AND CONSTRUCTION OF HANDICAP RESTROOMS AND ACCESS
AT THE MUNICIPAL POOL BE THE NUMBER ONE. PRIORITY FOR NEXT YEAR AND THAT ALTERNATIVE
FUNDING BE USED -NOT MONIES FROM THE ANNUAL CAPITAL REPAIR BUDGET MONEY.
MOVED, SECONDED AND CARRIED: TO RECOMMEND TO THE COUNCIL, APPROVAL OF THE PLANS
- ?,' FOR BRAEMAR GOLF COURSE AS OUTLINED (BY ATTACHED SHEET ENTITLED BRAEMAR GOLF COURSE
BUILDING PROGRAM), WITH FUNDING BY REVENUE BONDS, TO BE BACKED UP BY GOLF COURSE
PROFITS.
MOVED, SECONDED AND CARRIED: TO HIGHLY RECOMMEND TO THE COUNCIL THAT FUNDS BE ALLO-
CATED FOR REPLACEMENT AND REPAIR OF PLAYGROUND EQUIPMENT AS SET FORTH ON THE
ATTACHED PROJECT SHEET BECAUSE OF THE UNSAFE CONDITION OF THE EXISTING EQUIPMENT.
BRAEJMAR GOLF,COURSE BUILDING PROGRAM
The success of the Braemar Golf Course operation has been close to over-
whelming. The participation by our residents is still on the increase. Patron
ti card sales have increased at the rate of about 100 -150 per year for the last five
years. 1983 sales are 1450 in number. The profit picture is also coming along
nicely. ._ __�.._. e will ____e �_9....
Y• Lhe original. bond issue will be retired b 1987. Improvements have been
made during the past years with the cost bein born 'by_the revenues of the course
itself. Examples are: a $300,000 irrigation system in 1979 complete with two new
wells; renovation of tees and greens; clubhouse kitchen equipment; upgrading and
replacement of equipment for maintenance; expansion of the pro shop; and installation
of a new sewer line.
MAINTENANCE BUILDING
The present maintenance building is a pole barn structure put up in 1963.
Only two minor changes have been made to this building. The east end was enclosed
to be able to store fertilizer and some renovation of the west end to insulate it
and add a small bathroom. The equipment, which is stored in the building, has
dramatically increased. When all golf course maintenance equipment is presently
in the building, there is virtually no room for a work area. Equipment must be
placed outside to do repair work on other maintenance equipment. In addition, other
city department equipment must presently be stored outside of the building in a
non - secure area. Also the building is poorly designed from a work- maintenance stand
point. It was only designed for six months usage. However, year -round maintenance
is performed in the building now. Some examples are: (1) The two Zambonis from the
arena (2) much of the park department mower grinding and repair is completed in the
small repair area (3) 100% of golf course equipment including engine, golf car and -
mower grinding is all done within this repair area.
A new energy efficient building is needed for the above reasons. The work load
for the course, the arena, the ball diamond complex, the parks department and other
City maintenance, has increased so much that additional work area and storage space
is required. A new building should incorporate the following:
1) An energy- efficient, year -round building, approximately 40' x 75'
2) Equipment repair area
3) Additional equipment storage area
4) Chemical storage area
5) Employee lunch room for ail types..of city employes working in this area
of the city
6) Office
7) Combination rest room for maintenance people and golfers on golf course
This new building would be in addition to the present building, which would con-
tinue to be a 'secured cold storage area and a heated painting and grinding area for
equipment.
-2-
CLUBHOUSE ENLARGEMENT
The present clubhouse was built in 1964 and was built as a 9- months facility.
It has not had any major changes with the structure or traffic pattern since that
time. The clubhouse will comfortably seat about 65 nal of normal traffic movement was adequate. However, withpthe adventrofithe golfption
leagues and their large memberships, a need for additional seating space has been
created. League play for both ladies and men is very much an advantage for the golf
course as it provides a social atmosphere to meet fellow golfers and to compete on
a friendly level. These leagues now make up a very great deal of regular traffic.
The total number of golfers in League play at Braemar is about 1800 people per week
with many of them playing twice per week. That is very loyal and stable customer
traffic. These people, when they have a function,
o not area. Many times they are forced to retire to other loccati�ons after golfeorejustg
schedule their meetings or whatever, at some other location. It would be nice to
offer a place where they could meet after they have finished their outing on the
course and conduct a meeting and business without interrupting the normal flow of
traffic. At present, this is next to impossible.
Such an addition would also provide a facility for other community meetings in
a very desirable atmosphere. At the same time,
incorporate some very needed changes and upgrading clubhouse could be enlarged to
efficient. g P9rading including making it more energy-
I believe that this addition could be rented out four of the seven nights per
week and this would be by outside groups and should be revenue - producing.
It is not our intent to provide a restaurant for sit -down dinners, but on cer-
tain occasions, this could be accomplished by building a hot table for catering
events through approved caterers.
PAR - 3
A normal length golf course is about 6500 to 7000 yards long. A typical
holes will be about 3000 to 3500 yards in length. An executive course ranges from
1800 to 2800 yards. The present Par -3 course is 1100 yards long. The small course
is very nice for beginners or very young people just getting into the game. However,
young people outgrow this course usually in about one year. Adults are disenchanted
with it because it does not afford an opportunity to use very many clubs in the bag.
Reason: too short. Efforts to keep golf leagues interested in this short of a course
is difficult as-they do not see it as a challenge after they become proficient in the
game.
A longer course will accomplish the following:
1) Provide a facility which would appeal to a wider number of the golfing public.
2) Provide additional revenues over and above the additional cost of maintenance
and operation.
3) Provide a facility for many seniors and ladies who find the full -size course
too difficult.
4) Provide an outlet to move a couple of leagues from the large course to that
course and thus make more available tee times on the regulation course.
5) 1982 - 24,000 rounds with revenue of $75,000. Project about 35,000 rounds at
$5 /round - to produce revenue of about $175,000
There are some inherent problems with this endeavor, but they can be overcome, and
the end result will be more revenue and many of the customers who are turned away
from the regulation course would be inclined to play that size course. _
k
EDINA PARK AND RECREATION DEPARTMENT
1984 REPLACEMENT & REPAIR
Playground Equipment
$100,000
Braemar Arena & Pavilion Repair
10,000
8 foot Tables - 8
500
Chairs - 100
11000
Bleachers - 2
3,000
Picnic Tables - 12
3,000
Picnic Table Blanks
3,000
Pathways - Tennis Court Repair
15,000
Painting and Park Building Repair
25,000
Gun Range Clay Target Building and Roof
10,000
Backstop
5,000
Total
175,500
PARK EQUIPMENT
Water truck (with trade in) $ 22,000
Tree pick -up truck and tool box 13,000
.(With trade in)
Complex Cushman (with trade in) 7,000
Misc. Equipment 2,500
$ 44,500.00
Total $220,000
,t
EDINA PART" BOARD ATTACHMENT IA
October 11, 1983
7:30 P.M..
Edina City Hall
Members Present: Joan Lonsbury, Len Ring, George Warner, Mack
Thayer., Art Erdall, Don Wineberg, Bob
Christianson, Bill Lord, Marilyn Wooldridge
and Virginia Shaw
Staff Present: Bob Kojetin, Rick Jacobson, John Valliere,
Madelyn Krinke
Others Present: Denise Rydholm, Foster Dunwiddie
I. Approval of Minutes of September 13, 1983 Meeting
Don Wineberg made a motion to approve the minutes of the
September 13, 1983 meeting. Bob Christianson seconded the
motion. Motion carried.
II. Update = Hennepin County Park Reserve
Bob Kojetin reported on recent developments from a meeting
that was held by Hennepin County Park Reserve District,
Metropolitan Park and Open Space, Minneapolis Park Board and
14 Hennepin County suburban communities. He indicated that
over the years, 25,000 acres have been purchased in the Metro
Regional Parks and Hennepin County Park Reserves. 2/3 of the
budget originally went to land purchase and 1/3 to capital
development, however, now it is 2/3 capital maintenance and
1/3 land purchase. It is hoped that some of the money that has
been contributed will go to provide regional parks in the
highly populated areas, which would make them much more
accessible to more people, rather than having all the regional
parks in outlying areas where fewer people are likely to use
them. A report on the Hennepin County meeting will be sent
later.
III. Budget
George Warner had attended the Council budget meeting and
represented the Park Board. The Park Board expressed its
thanks to George for his participation and felt that it was
helpful to the council in making its determination of the Park
Budget for next year. The Council did approve the repairs of
the pool items discussed, ie, inlets and bathhouse, and the
final total for capitol budget approved was $195,000, with
1
I
only $5,000 cut from the original proposal and $75,000 pool
repair money to come from the Developers Fund.
Bob Kojetin presented a proposed budget expenditure
(attachment "A ") having made some adjustments to the
previously submitted budget. Don Wineberg MOVED TO ACCEPT
THE BUDGET AS OUTLINED ON ATTACHMENT "A ", WITH THE POOL
EXPENDITURES TO BE MADE FROM THE DEVELOPERS FUNDS. Art
Erdall SECONDED THE MOTION. MOTION CARRIED.
I.V. Update —.Golf Course Facility
Bob Kojetin reported that he and John Valliere had been
meeting with architects in regard to expansion of the Club
House and expansion of the Par 3. Several plans were
displayed for the Park Board to see what concepts have been
presented by the architect to this date. Bob also stated that
he had been talking with city officials in regard to funding,
and it seems that the prevailing attitude is that all the Golf
Course projects should be lumped together for funding
;,purposes and bonds sold just one time to cover all the major
;.expenses which will be incurred.
Bob Kojetin showed preliminary plans for expansion of the Par
3 course. The plans indicated that four holes would be
expanded to the north side of Braemar Blvd. road and the
present-Par 3 would be reorganized so that 5 of the old greens
would be reused in the lay out. This would extend the total
distance of th Par 3 from a 1,000 yard course to a Par 30 with
1,775 yards. This winter it is proposed tht we hire a
bulldozer to clear out the trees and brush to show the fairway
locations. This will also show us the areas that we will need
to fill because of the low, peaty conditions. The city and
builders within Edina are always looking for a dump site for
fill. We would accomplish getting the fill we need and having
the grading and leveling done for free by the contractors for
the privilege of using the fill site.
Bob Kojetin stated that a 6 inch water line was run to the Par 3
course at the time we installed the new irrigation system on
the 18 hole course. It is projected that to install a new
irrigation system in the Par 3 and connecting on to the 6 inch
line would cost approximately $75,000.
Two club House plans were presented which provide for a
minimum expansion that would expand the walls of the present
building out to the edge of the balcony. This would give us
approximately 25,000 square feet of room. The basic plans
that we are working on is expansion of the Club House was to
have a room that would hold approximately 200 people sitting
down at tables. According to code of 15 square feet per
person, we would have to have a room of approximately 30,000
square feet. The second plan would give us approximately
2
30,000 square feet and an additional room would be built
perpendicular to the present building and also would include
T approximately 700 square feet of the present building. Also
there would be a new location for the office, more space for
cart storage and expansion of the locker rooms for the men and
women. The main room would also include a hot table for
catering and would have a separate entrance so it would be
possible to rent the room out without disturbance of the golf
course operation and without interfering with the golfers
wanting to use the club house.
Mr. Kojetin stated that there is still $250,000 owed on the
golf course and would be paid off in 1987. $120,000 is still
owed on the Arena and would be paid off in 1985.
John Valliere reported that the financial reports for the
summer indicate that the golf course is about even with 1982.
John repeated the need for an expansion of the club house and
presented figures which are anticipated on the basis of the
fees for 1984. Projected f igures show a substantial increase
would be available for payment of bonds for construction work.
V. Wooddale School
Joan Lonsbury introduced Foster Dunwiddie who is chairman of
the Heritage Preservation Board. Mr. Dunwiddie addressed
the Park Board on the issue of what should be done with the
Wooddale School. His recommendations and findings are
attached to the minutes. (See "Attachment B ").
Discussion followed by the Park Board members of the
feasibility of the uses and needs for such a facility and no
decisions were made at the meeting as to what their
recommendations would be.
VI. Tree Trimming
Bob Kojetin reported that a boulevard tree inventory has been
started in the Country Club area and a complete boulevard tree
inventory will be done of the city by the end of the year.
There will be an assessment hearing on the second council
meeting of November for approval of an assessment and tree
trimming project to decide how it will be assessed to the home
owners.
VII. OTHER
Bob Kojetin reported that about 1/3 of the Carson property had
been donated and the other 1/3 would be donated in future
years.
Mr. Kojetin suggested having a dedication of Strachauer Park
some this fall.
Joan _Lonsbury discussed the need for volunteers on the
3
Edinamite Ball and encouraged all Park Board members to' ;
participate.
Bob Kojetin displayed a copy of the reward signs which are now
being placed around the city for reporting vandalism. A
Cable TV presentation is being done by the Police Department
regarding vandalism.
Art Erdall moved to adjourn the meeting. Don wineberg seconded.
Motion carried.
Meeting adjourned at 9:35 p.m.
4
I
t
EDINA PARK BOARD
June 12, 1984
7 :30 p.m.
Edina City Hall
MEMBERS PRESENT:
Jean Rydell, Bill Lord, Mack Thayer, Bob
Christianson, George Warner, Don Wine -
berg, Joan Lonsbury
MEMBERS ABSENT:
Jim Fee, Andy Montgomery, Leonard Ring,
Marilyn Wooldridge
STAFF PRESENT:
Bob Kojetin, Rick Jacobson, John
Valliere, Madelyn Krinke
OTHERS PRESENT:
Cora Jane Blanchard, Roger Harrold,
Merwyn Walker, Gary Sampson, Jack Becker,
Frank Garrison, John Livdahl (all rep-
resentatives of Friends of Braemar Golf
Course, Improvement Committee) and Donna
Hipps, League of Women Voters
------------------------------------
I. MINUTES OF MAY 8, 1984 MEETING
Bill Lord made a correction to minutes of the May 8th
meeting, stating that the members present should not include his
name. Bill Lord made a motion to approve the corrected minutes
of the May 8, 1984 meeting. Jean Rydell seconded the motion.
Motion carried.
II. CAPITAL IMPROVEMENTS
Bob Kojetin presented a proposed capital improvements
budget for the next 10 years. The City Council had instructed
the staff of all departments to come up with a recommended ten
year city -wide capital improvement and repair budget. Mr.
Kojetin presented the first draft and indicated that he is
soliciting input from the Park Board members on any other changes
in capital funding for the next 10 years. Mr. Kojetin explained
the process and procedures of budgets and funding of these
projects.
Bob Kojetin explained the proposed budget reflects the
ten -year total replacement program for equipment. In 1980 it was
recommended in the city that we try to develop a replacement
program for all pieces of equipment in the City of Edina except
for the large pieces of equipment such as graders, aerial
buckets, etc., which would be individually proposed in the year
needed. All other equipment should be replaced on approximately
a ten -year program because at the present time some of our
equipment is in dire need of replacement and is anywhere from 10-
2
20 years old and now is becoming hazardous and not safe to 'be
used.
Joan Lonsbury recommended
with the City Council at the time
Budget of the Park Board is being
input or answer questions for the
relay the times and dates when the
September.
that the Finance Committee meet
that the Capital Improvement
discussed so as to help give
Council. Mr. Kojetin will
use budget meetings come up in
Rick Jacobson reported that the swimming pool remodeling
is about 98% completed, with just a small amount of painting and
finishing work to be done, but that the pool had been opened on
schedule on Saturday, June 9. Mr. Jacobson also reported that we
were not aware of how bad some of the items being repaired were
until the project was begun, such as one of the large beams was
rotted and required reinforcing in the bath house and some of the
valves were not repairable and had to be replaced, etc. These
additional items were running around $10,000 - $15,000 over the
budget. Also, it was noted that the repair of the bath house
plastic roof was not included in the bid and will have to be
repaired either at the end of this year or'next year. Some
preliminary estimates for that repair indicate a cost of
?oproximately $10,000 - $15,000, depending on whether all of the
Jy_Lastic sheets are replaced or not.
III. RECREATION REPORT
Rick Jacobson reported that the Edina Swim Club had
approached him with a plan for a building which they would like
to build at the North end of the pool. The building would be for
the Edina Swim Club's use and would provide them with much needed
office space, a weight room, which is very important for the Swim
Club members, and also a classroom. The Swim Club would be
building it at their own expense, but would like to have the city
help finance part of the project so it could be built this year.
Of course, the building would be on the city property. The
city's responsibility would be to provide the land. It was noted
that the Swim Club is very enthusiastic and ambitious - they have
taken a group of swimmers to compete in Germany and now have
three countries coming here for the Aquatennial swim meet. The
club funds their own programs and has contributed money to
projects at the municipal pool.
Rick reported that summer registration had begun May 23
and summer programs began June 11. He noted that a good
percentage of classes are filled to the limits.
It was noted that Thursday, June 14th at 8:00 p.m. at
Braemar Baseball Complex, the American Legion team which won the
National Championship last year will be honored, at which time
trophies, pictures, and flag will be turned over to the city to
be put on display at Braemar. Mack Thayer volunteered to attend
as a representative of the Park Board.
LA
3
IV. BRAEMAR GOLF COURSE
ATTACHMENT IB
Bob Kojetin gave a general overview of the function of
the Park Board as an advisory board to the City Council on all
matters pertaining to the parks and recreation activities. Mr.
Kojetin explained that the methods of supporting the five revenue_
facilities has been: 1) funds generated from the facility
itself; 2) revenue bonds, backed by liquor store profits, and
3) tax money. Bob also explained that in the past, developers
funds have been used for major projects, such as the Bredesen
Park and swimming pool renovation, Lewis Park, and the picnic
shelter at the swimming pool. It was also mentioned that the
Golf Course bonds will be paid off in 1987 and the Arena bonds
will be paid off in 1985. Mr. Kojetin explained that looking at
the P & L statement for the Golf Course, one might see a profit,
however what doesn't show on the statement ;s the $110,000 which
must be applied to paving off the bonds. It was noted that in
1984 $60,000 would be the last a ment for the irri ati s s em
that was ago and also $50,000 for the Golf
Course bond payment. Mr. Kojetin further indicated that in
1985,86 and 87 there will be bond payments of $50,000 each vear.
Bob Kojetin explained that a five year study has been
ongoing for future development of the Golf Course. Two years ago
authorization was given to do a feasibility study and develop
plans to improve the club house. Also approval was given to do
an inhouse study of constructing a new maintenance building.
Also money was appropriated for architectural fees to study
Possible expansion of the Par 3. All three of these studies now
have been completed and it was explained that now it is being
recommended to the cou -ncil that we start finding some method of
financing the improvements of these facilities and a lso determine
the year in which they should be constructed. From some of t e
first stu ies two years ago to today's final plans, it was noted
that a substantial increase has been recommended in the repair
and upgrading of these facilities. The Par 3 has always been
discussed and there are a 'lot of pros as well as a lot of cons
for investing money into upgrading and expanding it, however it
continues to be studied.
Mr. Kojetin further reported that the City Council had directed -
the Park staff to further study the Normandale Golf Course. At
the present time city staff is in the negotiation stages on the
Normandale Golf Course with the family who owns it and that there
is a possibility that the City will acquire it in the future,
however, it is only in the talk stages at this time. Mr. Kojetin
indicated he would not want to see the City acquire it without
knowing that it could be self- supporting, since the Park system
would suffer if funds from the current budget had to.be used to
maintain another facility. It was also noted that no funds from
other revenue facilities, such as the Golf Course would be used
in the Normandale project if it becomes a reality, but noted that
the management of the Braemar course and also management of
grounds superintendent would possibly be used in the managing of
4
the facility and additional staff would have to be hired.
Don Wineberg stated that he had met with Friends of
Braemar Golf Course committee a week ago and had listened to some
of the suggestions and recommendations of their committee.
Roger Harrold, as spokesman for the Friends of Braemar
Golf Course Improvement Committee, stated that indeed, one of
their concerns was about Normandale. The committee is hopeful
that the excellent maintenance and condition of the Braemar Golf
Course will not be decreased due to a possible acquisition of
Normandale Golf Course. Mr. Harrold asked about the procedure of
voicing their concerns to the City Council. Bob Kojetin answered
that the Council has directed the staff to study the Normandale
Course further.
Roger Harrold and Cora Blanchard asked for clarification
as to how the Council gets the recommendations from the Park
Board, if it is only by reading the minutes of the Park Board
meetings. Bob Kojetin replied that is the procedure, basically,
which is followed and further that he requests items to be on the
council agenda as it is necessary. Cora Blanchard asked if there
was some other process by which interested persons might bring
concerns to the attention of the Council on their own,
specifically whether the Friends of Braemar Golf Improvements
Committee might do anything further to let the Council know that
they are concerned that the new maintenance building be built and
the clubhouse expanded as recommended by the Park Board, etc.
'-,b Kojetin responded that their presence at the Park Board
:Meeting and continued input would be noted by the council and
taken into consideration.
Joan Lonsbury expressed that the Park Board must be
concerned about the total community needs.
Bob Christianson thanked the committee for coming to the
meeting to express their concerns about the golf course and would
like the council to make note of the interest and concerns about
continuing to study future improvements at the golf course.
V. OTHER
Bob Kojetin stated that Bob and Joan Rice have resigned
from KEGA gymnastics as coaches. They also have removed all of
their equipment from the but so other equipment is needed. Bob
Kojetin has been meeting with various school representatives and
Linda Sisson from the Kid's Club and has been encouraged that
they will be able to possibly work on some changes in the
organization and to seek alternatives for future coaches.
It was noted that the wife of Bing Carlin, last year's
Edina Hockey Association President, had died earlier in the week.
Don Wineberg moved to adjourn. Mack Thayer seconded the
motion. Motion carried.
Meeting adjourned at 8:50 p.m.
ATTACHMENT II
EDINA COMMITTEE FOR BRAEMAR GOLF COURSE IMPROVEMENT
WE ARE A COMMITTEE OF CONCERNED EDINA CITIZENS, AND GOLFERS,
FORMED WITH THE APPROVAL AND SUPPORT OF THE BRAEMAR GOLF COMMITTEE
TO SEEK PROMPT ACTION FOR THE BUILDING OF THE EXECUTIVE COURSE,
AND THE IMPROVEMENT AND EXPANSION OF THE CLUBHOUSE. WE STRONGLY
BELIEVE THESE CAPITAL IMPROVEMENTS WILL SIGNIFICANTLY ENHANCE THE
COURSE ENVIRONMENT AND LEAD TO INCREASED REVENUES THROUGH MORE
LEAGUE AND INDIVIDUAL PLAYS AND INCREASED ENJOYMENT TO EDINA
CITIZENS AND THEIR GUESTS. TO THIS END, WE WILL WORK THROUGH
THE PARK BOARD TO PROVIDE SUPPORT FOR THEIR RECOMMENDATIONS
BROUGHT BEFORE THE CITY COUNCIL REGARDING THE FUNDING FOR THESE
IMPROVEMENTS.
SPECIFIC OBJECTIVES:
o REQUEST THAT THE PARK BOARD PURSUE, EARNESTLY, DILIGENTLY
AND CONVINCINGLY, THE PLACING OF THE BOARD's APPROVED
MOTION (REFLECTING THEIR STUDY AND SUPPORT) FOR THE
BRAEMAR GOLF COURSE CAPITAL IMPROVEMENTS BEFORE THE CITY
COUNCIL AND SERVE AS A WILLING STANDING COMMITTEE TO
SUPPORT THE PARK BOARD IN WHATEVER WAY NECESSARY TO
ENSURE THE CITY COUNCIL WILL ACT FAVORABLY ON THAT MOTION.
I \.i
1 J
ADDITION TO BRAEMAR
MAINTENANCE BUILDING W
4000 sq. ft.
* Present building is 20 years old and uninsulated.
* Inadequate space - equipment is being stored outside of building
Presentand-future- work_ area -_is- _grossly_ - inadequate-- and_in
-- -- -- -- - -- of - - - - - -
f icient
* Need for city water and rest rooms for golf course
* steadily expanding park department demands on present.build-
ing (arena zambonies, and grinding of all park department
mowers) and golf dome support
ATTACHMENT III
SURVEY OF THE MEMBERS
OF EDINA -BASED GOLF LEAGUES
AT BRAEMAR GOLF COURSE
REGARDING THEIR OPINIONS
OF PROPOSED IMPROVEMENTS TO
THE BRAEMAR CLUBHOUSE
August 17, 1984
Roger D. Harrold
Introduction
During the past year, the City of Edina contracted the services of
MILO Architects & Engineers, Inc. to develop a proposal for the remodeling
and expansion of the clubhouse at Braemar Golf Course. This report is
the culmination of a survey conducted among the members of nine regular
golf leagues at Braemar whose members are also residents of Edina.
The surveys were conducted primarily on the first and tenth tees
during league play between August 6 -15. Rainouts on August 7 -8 prevented
the gathering of data from several groups. The leagues surveyed and
the number of respondents from each league are shown below. Most of
those who teed off during the period surveyed were willing to complete
the survey.
Completed Surveys Received
Braemar Monday League
18 -hole Women
23
Braemar Monday League
9 -hole 11omen
34
Golden Age 18 -hole Men
27
Men's Club ( both 9 -hole
and 18 -hole)
58
Edina Women Vednesday
18 -hole League
38
Edina Women Wednesday
9 -hole League
24
Bowling Green 18 -hole Uomen's League
23
Bowling Green 9 -hole Uomen's League
23
TOTAL
250
Groups not reached during the survey include the women's groups
on Tuesday and the Couples League on Friday.
Purpose of the Survey
This survey was undertaken because it was felt that it would be
important and valuable for those who must (1) review the clubhouse proposal,
(2) decide whether or not to undertake the project, and (3) decide how
to fund the project, to know the opinions of those who use Braemar regarding
specific proposals.
Survey Results
The table below is in rank order with #1 being the proposal receiving
the most support and #13 the proposal receiving the least support.
It is important to note that opposition exceeded ten percent for only
two proposals. Opposition to the half -way grill was expressed by only
13 percent of the respondents. Fifty -four percent of all respondents,
however, were opposed to including saunas on the lower level, and only
18 percent supported this proposal.
Some of the proposed improvements have a direct benefit to the golfers
(e.g., air conditioning, restrooms , etc.) whereas others have a more direct
relationship to the efficiency and effectiveness of clubhouse operations.
Examples of the latter would include relocating the administrative offices
and larger golf car storage area. Opposition is extremely light to these
improvements related to effectiveness, but the "neutral" response is probably
high because of the golfers are not personally affected by these improvements.
Clubhouse Proposal
Oppose Neutral
Favor
1.
Air - conditioning the clubhouse
40
190
770
2.
Large, additional indoor meeting space
for
6%
18%
76
league functions, meetings, parties
3.
Better lounge space on lower level
50
230
72%
4.
Restrooms next to walkway between #9,
#18
5%
25%
700
greens and #1, #10 tees
5.
Relocate administrative office (Valliere)
next
3%
310
66
to Pro Shop
6.
Enlarge present eating area
5%
29%
66
7.
Restrooms on the main ( upper) level
9%
32%
59%
8.
Enclosing under one roof both the pro
shop
9%
27%
64%
and the clubhouse #*
9.
Larger locker room / more lockers
80
450
470
10.
Larger golf car storage to accommodate
all
50
540
410
of the golf cars
11.
Half -way grill next to walkway between
#9,
13%
44%
43%
#18 greens and #1, #10 tees
12.
Larger golf bag storage area next to walk-
90
600
31%
way between #9, #18 greens and #1, #10 tees
13.
Saunas on lower level
54%
28%
180
Included in survey, but not proposal
#8 would appear to be more favored than #7,
but is not
because
"strongly oppose" and "strongly favor"
have
been merged
into
"oppose"
and "favor"
It is important to note that opposition exceeded ten percent for only
two proposals. Opposition to the half -way grill was expressed by only
13 percent of the respondents. Fifty -four percent of all respondents,
however, were opposed to including saunas on the lower level, and only
18 percent supported this proposal.
Some of the proposed improvements have a direct benefit to the golfers
(e.g., air conditioning, restrooms , etc.) whereas others have a more direct
relationship to the efficiency and effectiveness of clubhouse operations.
Examples of the latter would include relocating the administrative offices
and larger golf car storage area. Opposition is extremely light to these
improvements related to effectiveness, but the "neutral" response is probably
high because of the golfers are not personally affected by these improvements.
18- holers vs. 9- holers
It would seem that the proposed "walk -by" facilities like the half -way
grill and the restrooms adjacent to the path from the ninth and eighteenth
greens to the first and tenth tees would be more useful to the 18 -hole
groups and therefore supported more in the survey.
A comparision of opinions of 18- holers and 9- holers with respect to
the proposed restroom facilities revealed no significant differences. A comparison
with respect to the half -way grill revealed a significant difference between
the 18- holers and 9- holers. The 18- holers more strongly favor the half -way
grill. This is not surprising since some will want some refreshments to
hold them over for their second nine. The 9- holers, on the other hand,
would be finished and would probably go upstairs to get something to eat.
Women vs. Men
No significant differences in the opinion of men and women golfers
were observed for the following proposed improvements:
1. Large, additional meeting space on main level
2. Restrooms on the main level
3. Enlarge the present eating area
4. Air - conditioning the clubhouse
5. Restrooms next to the walkway between #9 and #118 greens and #1 and
#10 tees.
Of the eight remaining proposed improvements, all were viewed more
favorably by men than women golfers. The women tended to be more neutral
in their opinions of these proposals. Below are short synopses of men's
and women's reactions to these proposals. ,
1. Relocate administrative office next to Pro Shop. Thirty -eight percent
of the men strongly favored this proposal; only 15 percent of the
women strongly favored. Thirty -seven percent of the women were
neutral compared with 22 percent of the men.
2. Enclose under one roof both the clubhouse and Pro Shop. Strongly
favored or favored by 74 percent of the men. Strongly favored or
favored by 58 percent of the women. Thirty -three percent of the
women were neutral, compared with 16 percent of the men.
3. Saunas on the lower level. Saunas were strongly favored or favored
by 36 percent of the men, but only 8 percent of the women. Conversely,
the saunas were strongly opposed or opposed by 63 percent of the
women and 37 percent of the men.
4. Better lounge space on the lower level. Better lounge space was strongly
favored by 37 percent of the men, but only 19 percent of the women.
5. Larger locker room / more lockers. This proposal was strongly favored
or favored by 73 percent of the men, but only 34 percent of the women.
Conversely, 57 percent of the women were neutral in their opinion,
compared with 23 percent of the men.
6. Larger golf car storage area. This proposal was strongly favored
or favored by 52 percent of the men compared with 34 percent of
the women. Conversely, 60 percent of the women were neutral in
their opinion of this proposal, compared with 44 percent of the men.
7. Half -way grill. Twenty -four percent of the men strongly favored this
proposal, compared with only 7 percent of the women. Forty -nine
percent of the women were neutral on this proposal, compared with
37 percent for men. Fifteen percent of the women opposed this proposal,
compared with 8 percent of the men.
8. Larger golf bag storage area. This proposal was strongly favored
or favored by 48 percent of the men, compared with 22 percent of
the women. Sixty -nine percent of the women were neutral in their
opinions of this proposal, compared with 46 percent of the men.
Braemar Women 18 -hole Wednesday compared with all other women's leagues
It is generally recognized that the Braemar Women 18 -hole Wednesday
League represents the best women golfers at Braemar. The membership
of this league constitutes about 15 percent of the total membership of women's
leagues at Braemar. These devotees of golf often play three or more times
a week, including golf at other area courses. They are in it for the love
of golf, and probably less so for the social aspects. The course and its
playing condition are most important of all.
It is perhaps not surprising, then, that the opinions of the members
of this group regarding improvements to the clubhouse might differ from
the women in the other leagues at Braemar. A statistical comparison of
the Braemar Women 18 -hole Wednesday League members with the members
of the other women's leagues reveals significant differences with respect
to five of thirteen proposals. The Wednesday 18 -hole members were less
supportive than the other women in four of these five proposals. It would
be unfair to say that the Wednesday 18 -hole members were not supportive
of the proposals, however. For 10 of the 13 proposals, the number of
members opposed was less than 20 percent. Significant differences between
the two groups were observed for the following proposals:
1. Enclosing under one roof both the. Pro Shop and the clubhouse. Forty
percent of the Braemar Women 18 -hole strongly favored or favored
this proposal, compared with 64 percent of all other women.
2. Large, additional indoor
percent of the Braemar
this proposal, compared
percent of the Braemar
compared with only five
meeting space on the main level. Fifty -five
Women 18 -hole members surveyed supported
with 85 percent of all other women. Eighteen
Women 18 -hole members opposed this proposal,
percent of all other women.
3. Enlarge the present eating area. Fifty -five percent of the Braemar
Women 18 -hole members supported this proposal, compared with 69
percent of all other women. Sixteen percent of the Braemar Women
18 -hole members oppose this idea, compared with only 2 percent of
all other women.
4. Larger locker room / more lockers. Twenty -five percent of the Braemar
Women 18 -hole members opposed this proposal, compared with only
5 percent of all other women.
5. Larger golf bag storage area next to walkway. On this proposal,
interestingly, a higher percentage of the Braemar Women 18 -hole members
strongly favored this proposal, and a higher percentage of these members
strongly opposed this proposal when compared with all other women.
t
N.'onday, August P,, 1954
A meetin.a_ of representatives from all women's leagues at Rraemar Golf Course
was called to examine the architectural plans proposed for Rraemar's clubhouse
remodelin' and expansion. Eight women attended, representing ten leagues.
Players from 9 and 15 hole leagues on the reCulation course and from the Par 3
course were present comprising a good cross- section of league players. In par-
ticular, these representatives were to focus on the proposals for the ladies
lockerroom and lounge areas of the plans.
John Valliere arrived mid - evening and answered many technical questions regard-
ing the structure and it's relationship to the surrounding terrain, and also
described the staff's needs, e.g. more cart storage and office spaces.
After 212 hours of examining the plans, two major items were apparent: first,
the ladies supported the expansion unanimously and enthusiastically, and,
secondly, ,vomen's needs were not being met in these preliminary drawings.
Specifically, the followinR recommendations and ideas were expressed:
- eliminate the sauna and make that area into a shower, or two showers
if space permits.
provide two to four private showers with adjacent dressing rooms (or, at
least in the immediate vicinity). All agreed the showers would be utilized
if they were more private than the one now existing, and they had adequate
space nearby in which to dress.
- we questioned whether or not more lockers are needed, as those now pro-
vided are not being rented. The feeling was that very few players at a
public course use or have need of a locker.
- Every representative expressed a strong need for each league to have more
wore; space. For example, most leagues have their tournaments at approxi-
mately the same time and require wall space for their flight sheets. Also,
the leagues need larger areas than now exist for posting league notices,
event results and handicap lists.
- the general appearance of proposed plan is "too chopped up ". Suggestions
for a more appealing arrangement of the expanded space was noted on the
plans by John.
- on a more positive note, to have windows overlooking the course in the
proposed lounge area is a most welcome idea.
- those present expressed great interest in being able to critique revised
plans in the future, before they are finalized.
This meeting :vas called on very short notice. W7ith more time I feel we would
have had a representative from every league, as they all expressed a very hich
level of interest in the project. Still, the meetingF, had value: it produced the
above ideas, and I thin% many rumors that have been circulating will be replaced
by more accurate information.
ATTACHMENT IV
BRAEMAR CLUBHOUSE EXPANSION AND RENOVATION:
A COMPARATIVE ANALYSIS OF TWO PROPOSALS
PLA N A
Origins of Plan: Developed by MILO Architects
at the request of City of Edina
Estimated Cost: $550,000 - 600,000
Lower Level
Features: 1. Renovation and major expansion
to men's locker room
2. New men's lounge with windows
facing south
3. Renovations to women's locker
room with better arrangement
of showers, dressing area, and
lockers and increased space
PLAN B
Braemar Golf Committee, in its desire to
have an alternative for possible consid-
eration by the Park Board and City Council
$400,000 - 450,000
I. Renovation, but modest expansion to - --
men's locker room
2. Same -
3. Renovation but essentially no in-
crease in space in women's area.
4. New women's lounge with windows 4. Same
facing south
5. Golf car storage area for 53
cars
6. New Half -Way Grill along walk-
way past Clubhouse
7. Restrooms along walkway
8. New golf bag storage area along
walkway
Upper Level
1. New separate meeting space -
banquets, events, receptions
w /catering facilities
2. Current eating area smaller
2960C -WT
5. Golf car storage area for 38 cars
6. Same
7. Same
8. Same
Upper Level
I. No new meeting space
2. This area enlarged - extended out
to present deck on south and west
sides
3. New deck on south side
4. Winterize - bring up to code
5. Enclose Clubhouse & Pro Shop
under one roof
6. Air conditioning
7. Upper level restrooms
8. Relocate manager's office under
Pro Shop
3. New deck on south and west side
4. Same
5. Same
6. Same
7. Same
8. Same
Advantages:
1. Can handle larger, separate
events without disturbing others
in present eating area
2. Increased revenue through
rental of banquet area.
3. Increased space in men's locker
room
4. Significantly enhanced women's
facilities
5. Can handle anticipated golf car
fleet of 50 cars.
6. In general, fewer design constraints
on lower level because greater
availability of space
1. Added space to current eating area
2. Current men's locker space probably
sufficient to handle future demand.
3. Retains, and perhaps enhances the
visibility of the course from the
eating area
4. Overall cost is less by perhaps
$200,000
Disadvantages:
I. More Clubhouse traffic with I. Probably less design flexibility.
outside groups
2. Eliminates view of course from 2. Golf car storage area insufficient
eating area when banquet room for expected size of fleet. An
in use An additional storage facility would
be needed - costing probably in range
of $75- 100,000.
2960C -WT
3. Possibly heavier play on
course
4. Greater cost
5. Results in current eating area
space reduction.
2960C -WT
3. Modest expansion of men's locker
room.
4. Essentially no increase in women's
space on lower level.
Deck
Eating
�j Area
Grill
Storage
Office
j CURRENT
I CLUBHOUSE
Upper Level
M
d
Cr)
c
I �
Q Q,
0
Storage
O
O
sN.
o
0
...�
4�
�
n
cx
�
�
Coat
Room
Eating Area
o�
.0
%10
O
Office
e,
Shop
PLAN A
Upper Level
x
Q
Deck
Dock
Eating
Area
Grill
i E E
o
`� Office
wj
...�
� o
Coats Pro
Shop
♦I
I
Storage
PLAN B
Upper Level
Rest-
Golf room C� c
Mech. Car
Equip. Golf m
® Storage o
Shop a
[E(u Storage & Workshop
Women's
Locker
Room
Stairs
1-T °_ and
PLAN A
Men's
a�
Lower Level
2 0 1
Locker Room
Storage
Golf
Mech
Equip.
Women's
Lounge
Car
Rest-
Storage
Women's
Locker Room
Stairs
and
Restrooms
a Men's
� o
J
Locker Room
Storage
T L H
-
Golf
Shop
0
a
0
V)
rn
CS
0
Storage & Workshop
PL AN B
Lower Level
ATTACHMENT V
BRAEMAR CLUBHOUSE EXPANSION
A banquet room with catering capability would be an at-
tractive addition to the city of Edina's park system. With-
in our city of some 46,000 residents, there is not an all
weather facility to host formal and informal functions in an
attractive setting. The country clubs are nice but they are
not always available -'and can be quite expensive. The Edina
Community Center's atmosphere is not conducive to social
functions of the nature which could be held at Braemar Park.
The facility could be used for a wide range of activities,
not just golf functions. Some examples are:
I. neighborhood parties and gatherings
2. bridge groups (men's and ladies')
3. golf league meeting and banquets
4. fraternal organizations
5. weddings
6. Santa House (one month each year)
7. atheletic banquets (hockey, baseball, etc.)
8. day and evening business meetings
9. large community meetings for varied causes
10. golf outing dinners (very numerous)
Presently, seating for only 65 to 75 people is available
in the Braemar Clubhouse proper. Many of our leagues number in
excess of 100 people and our men's club has a membership of
some 285 persons. Quite often we conduct golf outings for both
men and women with 150 to 180 participants. Space is most in-
adequate at these events and does not offer any space whatsoever
for others who play the course following these functions.
I perceive this building as rapidly growing in its usesp
once it is in place. Some definite advantages are:
1. the city presently owns the land
2. parking is ample and close by
3. the major part of its cost would be born by
the golf operation and therefore would not
be a tax burden to the citzens of Edina
Three important points I would like to make are:
1. the clubhouse addition should not have to pay
for itself solely on its own revenues, but rather
as an integral part of the whole golf operation
2. that the present clubhouse drastically needs to
be upgraded to present codes and to be made en-
ergy efficient
3. the lower clubhouse level is very crowded and in
need of renovation
Some revenue forecasts can be made for the rental of
this facility and are as follows:
1987 1988 1989
*Rental Fees $14,000 $18,000 $24,000
Rentals /Year 35 50 70
(approx.) -
*based on $400.00 fee for non - residents and organizations and
$275.00 for residents and Edina based firms or organizations.
In time, revenue will be on the positive side of the led-
ger and we will have built an attractive self- sustaining park
addition.
There are few comparative public golf course buildings in
the metropolitan area without liquor or corkage fees which we
can compare revenue with. Braemar would not have these addi-
tional revenues. Those facilities with liquor income are very
sucessful financially. The following are similar facility
rental receipts:
FACILITY
Majestic Oaks
Golf Course
Bunker Hills
Golf Course
Hyland Ski
Chalet
Brooklyn Park
Community Center
Brookview
Community Center
TIMES RENTED (YEARLY)
250 - 350
(two rooms)
200 - 250
60
100
108
$6.95 - $12.95 /person
(includes dinner)
$7.95 - $14.95 /person
$300/4 hours
$75 ea. add. hr.
$350 residents
$400 non - residents
$275 residents
$400 non - residents
GROSS REVENUE
$600- 700,000
$1`-i million YY
$20,000 * **
$10,000 * **
$12- 14,000 * **
* this figure does not include liquor sales
** this figure includes liquor sales
* ** these facilities allow liquor to be brought in as an open bar situation only
ATTACHMENT VI
SYNOPSIS OF EXECUTIVE GOLF COURSE COSTS
AND REVENUE AT BRAEMAR PARK
The par -3 golf course at Braemar is a nice small course but, in
my opinion, it is too short for most adults. The overwhelming number
of comments I receive to this effect is staggering. I meet this pub-
lic everyday and listen to their comments. The consensus is very much
in favor of it. Some leagues have left our par -3 because it is too
short. The senior golfer desires a course which is of this length
(+ or - 1700 yards), and we have an ever increasing number of senior
golfers.
There are a number of golfers that could play this course be-
cause of ability rather than the longer nine hole course. We present-
ly have approximately 300 persons playing in morning nine hole leagues
and at least 50% of these would be better suited to play an executive
course. I strongly advise building the executive course.
COST OF CONSTRUCTION
Labor for clearing, grading, earthmoving
including finish work, sodding and seeding .........
Materials - Greenmix (1300 cubic yards)
Average size 5800 sq. ft. ................
Soil for Tees (420 cubic yards)
Average size 215 sq. ft. .................
Gravel (1300 cubic yards) ...................
Sand for Traps (400 cubic yards) ............
Seed - Fairways (23 acres) ..................
Greens (100 pounds) ..................
Sod (3,000 yards) ...........................
Fertilizer (500 pounds /acre at $400 /ton .....
Drain Tile (3,700 ft. of 4 inch.) ...........
Irrigation
Architecture Fees
TOTAL MATERIALS
TOTAL
$150,000.00
20,000.00
6,500.00
10,000.00
4,000.00
3,300.00
700.00
3,000.00
2,000.00
4,000.00
$ 56,000.00
70,000.00
32,000.00
$308,500.00
REVENUE
Par -3 Revenue History
EXECUTIVE COURSE PROJECTIONS
The additional costs of maintenance of an executive course versus
the par -3 are not that much greater. However, I have tried to be
liberal with these ensuing costs. Labor would almost be static when
it-comes to selling green fees. Today's market would bring $5.00 to
$5.50 to a course of this size, easily. Golf cars could be rented on
this course, but I am not including any revenue projections for this
item in an effort to be conservative.
1981'
1982
1983
ROUNDS
28,000
24,969
22,384
BASIC GREENS FEE
$3.25
$3.50
$3.75
AVERAGE ROUND REVENUE
$2.50
$2.99
$3.03
GROSS REVENUE
$71,192
$74,692
$67,857
MAINTENANCE & LABOR
$22,000
$23,000
$21,500
NET PROFITS
$49,192
$51,692
$46,357
EXECUTIVE COURSE PROJECTIONS
The additional costs of maintenance of an executive course versus
the par -3 are not that much greater. However, I have tried to be
liberal with these ensuing costs. Labor would almost be static when
it-comes to selling green fees. Today's market would bring $5.00 to
$5.50 to a course of this size, easily. Golf cars could be rented on
this course, but I am not including any revenue projections for this
item in an effort to be conservative.
It is safe to assume that the cost of this improvement would be
paid for in a maximum of six years. The round counts for each year are .
low estimates.
/John E. Valliere, Manager
Braemar Golf Course
1986
1987
1988
ROUNDS
30,000
.35,000
40,000
BASIC GREENS FEES
$6.00
$6.25
$6.50
AVERAGE ROUND REVENUE
$5.00
$5.25
$5.50
GROSS REVENUE
$150,000
$183,750
$220,000
MAINTENANCE & LABOR
$50,000
$55,000
$61,000
NET PROFITS
$100,000
$128,000
$159,000
It is safe to assume that the cost of this improvement would be
paid for in a maximum of six years. The round counts for each year are .
low estimates.
/John E. Valliere, Manager
Braemar Golf Course
COMPARATIVE ROUNDS AND PRICES
OF OTHER PAR -3 AND EXECUTIVE COURSES
COURSE
PRICE
LENGTH
AVERAGE ROUNDS
REVENUE GENERATED
YEAR
Theodore Wirth
$4.25
1216 yards
30 - 32,000
$136,000
1984
(Mpls.)
Brookview
$3.75
1368 yards
22,000
$82,500
1984
(par -3)
$4.00
(approved)
1985
Hyland (Bloomington)
Inside course
$3.50
1260 yards
20,685
$72,397.50
1984
Outside course
$4.50
1560 yards
32,748
$147,366.00
1984
Hyland (St. Paul)
Almost
a regulation
nine
$5.50
2912 yards
44,000
$242,000
1984
(high
count) 51,000
aemar
$3.50
985 yards
23,000
$76,000
1984
ATTACHMENT VI•I .
.
- CLUBHOUSE: SURVEY RESULTS
Numerous survey letters ('300) were sent-'out to past
;•
customers and nearby`;bus nesses-who.might.use•our clubhouse
for meetings or golf:outings: and the results-.,are as follows:
l.' 75 % -of the companies surveyed were interested
in renting the`fadility:•
2: the average group size was as'follows
t.
0 ;<40`people 20%
40 ,80 people - 30%
'80 1.20,people 35%
120 ±:people 15%
r
3. the'number"'of, times per year was overwhelmingly .
only once per.. year
4. the ,seasonal use break is
' r•
s. ,down`
fall 35% .
r
winter 15%
spring 20% -
5. catered food desired
yes '85%
no 3%
'
,,maybe 12%
In the ensuing years, the golf course revenues will eas-
ily be able to shoulder the costs of these needed facilities
just as it will be able to retire its present indebtedness.
The golf course is the most highly utilized adult.' :ark facil-
it.y within our park.system. As time goes on and more recre-
ation time is available -to our citizens, there.,will be an.
even more increase.in demand for our golfing facility. We
should plan.efor-this - future demand. I highly recommend the
clubhouse imp rovements After twenty. years of growth, they
are us of iable "and needed,: ;
John Valli'
ere, Manager
Braemar 'Golf - ;Course
k
�� ciTr qc
1'-R�DINA
-1801 WEST 50TH STREET. EDINA, MINNESOTA 55424
612- 927 -8861
August 19, 1984
Dear Sirs:
The Braemar Golf Course in Edina's Braemar Park is contemplating a
clubhouse expansion and we would like to ask some simple survey
questions relevant to your interest.
The addition would provide a seating area for 200 -250 persons and
would be available on a year - round rental basis. The facility can
be used in conjunction with 18 -hole and Par -3 events. A kitchen area
for caterers would be available. Beer is available, however alcoholic
beverages would not be. Ample parking adjoins the Braemar Clubhouse
at no charge.
We feel that Braemar Park is ideally located adjacent to the 494
business strip and is not very far from the airport. Small business
luncheons or meetings could also be possible in a beautiful and
informal atmosphere. Other amenities which will be available are
public address system, air conditioning, small stage area and dance floor.
We would appreciate it if you could answer the questions below and
simply drop in the self- addressed, postage -paid envelope at the nearest
mail box. Thank you for your response.
Sincerely,
John E. Valliere
Manager, Braemar Golf Course
- - -- — ---- - - - - -- - -- - - -- - -- --------- - - - - -- - - -- -- -- — - -- -- -- -- - -T - - -- — - - - --
Your Company Name Phone No.
Address
Your Name Position
Our firm would be interested in renting this facility Yes j] No
We would need space for ❑ up to 40 ❑40 -80 _[]80 -120 ❑120+
Number of times per year we would use: Ell E] 2 ❑3 or more
Check seasons you would use: Mummer ❑ Fall ❑Winter ❑Spring
We would desire catered food for our function ❑ Yes ❑ No
C
REVENUE
1972
1973
1974
1975
1976
1977
1978
1979
1980
1981
1982
1983
GOLF COURSE REVENUE
196440
221134
231571
252053
283423
320796
324747
323050
391211
445395
476253
470525
RANI ;E REVENUE
23182
24923
27811
31752
34346
40408
45269
46695
58031
75911
88046
93841
GRILL REVENUE
42416
49618
52638
57646
60777-
65837
64888
72498
85037
92931
97418
99032
INCOME ON INVESTMENTS
--
2659
3665
6058
43
--
--
10462
--
--
__
--
TOTAL INCOME
262038.
298334
315685
347509
378589
427041
434904
452705
534270
614237
661717
663398
EXPENSES
ADMINISTRATION
45898
49200
44972
49105
58486
61182
75456
78645
101028
115770
116249
138312'
BUILDING - CLUBHOUSE 6 PRO.
12194
21522
24136
26054
27400
30909
29678
25960
45409
38689
32431
34,555
IAINTENANCE
93973
99867
112159
121476
135734
132980
137119
164438
183042
202128
238319
223,674
RA14CE
9819
10158
13402
14518
19232
19624
21033
24075
25894
33241
33795
35P68
GRILL - PERSONAL SERVICES
17081
18535
18870
19864
19633
20467
21450
23689
26764
32348
30765
28374
GRILL - CONTRACT. SERVICES
2285
3849
4499
4852
4705
3999
3517
3250
6218
6218
6116
5792
GRILL - CO2DIODITIES
22724
25948
25490
28764
32512
30212
30427
39021
43328
47220
47768
42952
TOTAL OPERATING EXPENSES .
203974
229079
243528
264633
297702
299373
318680
359079
431683
475611
505444
509327
NET OPERATING INCOIB;
58064
69255
72157
82876
80887
127668
116224
93626
102596
138626
156273
154071
INTEREST ON BONDS
22050
20998
19900
18894
17772
16651
15369
29693
28370
24147
18774
14966
INTEREST ON LIQUOR LOAN
8575
8575
8575
--
NET INCOME BEFORE DEPREC.
27439
39682
43682
63982
63115
111017.
100899
63933
74226
114479
137499
139105
DEPRECIATION
8400
8545
10944
11158
8410
10543
13530
14982
19778
22056
23516
47440
YET INCOME A: -TER DEPREC.
19039
31137
32738
52x14
54705
100474
87325
48951
54448
92423
113983
91665
RETIRED BONDS
THIS YEAR GAIN OR (LOSS)
35000
(15961)
35000
(3863)
35000
(2262)
35000
17814
35000
19705
40000
60474
40000
47325
40000
18951
40000
14448
40000
52423
40000
72983
50000
41665
n�riRl, r.ATN nR rTngn
059611
(19624)
!228061
(4272)
15433
75907
123232
132183
146631
199054
273037
3141702
BRAEMAR 10 YEAR PROJECTED INCOME
AND EXPENSES
r,T:vE: ;TUr•.
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
LF COURSE REVENUE
470525
535000
562000
601000
643000
688000
736000
787000
842000
901000
964000
_
1031000
REVENUE
93841
115000
120750
126800
133000
139000
146000
154000
161,700
170000
178000
187000
"'ILL REVENUE
99032
110000
115000
120000
125000
130000
135000
140000
145000
150000
155000
160000
rN VIES TMENrSNCOMG
76250
22500
f:tl. INCO'IE
663398
760000
854000
870300
901000
957000
1017000
1081000
1148700
1221000
1297000
- 1378000
EXPENSES
10'1INISTRATION
138312
142500
147000
153600
160500
167700
175000
183000
191000
199000
208000
217000
' UILDING - CLUBHOUSE b PRO.
34500
35000
36000
37000
33000
39000
40000
40000
41000
41000
42000
42500
.'A:JTENANCF.
223674
245000
255000
266400
278500
291000
304000
317000
331000
346000
361000
377000
V:GE
35668
38000
40000
42000
44000
46000
48000
50000
52500
55000
57500
60000
!:TLL - PERSONAL SERVICES
28374
32000
33000
34500
36000
37600
39000
40750
42500
44500
46500
48600
';TU — CONTRACT. SERVICES
5792
6000
6000
6000
6100
6100
6200
6200
6300
6300
6400
6400
ITIODITIES
42952
45000
47000
49000
51000
53500
56000
58000
60600
63000
66000
69000
o'FAl. OPERATING EXPENSES
509327
543500
563000
588500
614100
640900
668200
694950
724900
754800
787400
820500
1:7' OPERATING INCOM
154071
216500
291250
281800
286900
316100
348800
386050
423800
466200
509600
557500 -
':TI;REST ON BOUDS
14966
14000
11000
7000
3000
--
--
--
__
__
I:T I1:CO :111 BEFORE DEPREC.
139105
218500
280250
274800
283900
316100
348800
386050
423800
466200
509600
557500
f:1'RECIATION
47440
47000
47000
47000
50000
50000
50000
50000
50000
50000
50000
50000
'•I'ITAL IMPROVEMENTS
--
52500
--
--
--
63500
66750
70000
73500
77000
81000
85000
'I' INCOME:
91665
119000
233250
227800
233900
202600
232050
266050
300300
339200
378600
422500
'::D RETIREMENT
50000
50000
200000
200000
200000
150000
150000
150000
150000
150000
150000
150000
.IN OR LOSS
41665
69000
33250
27800
33900
52600
62050
116050
150300
189200
228600
272000
':CUM.- GAIN OR (LOSS)
314702
383702
x.16952
444742
478650
531252
613302
729352
879652
1068852
1297452
1569452
''IT: Orlrinnl bonds will be
pnld off
in 1987.
At this
time n portion of
incre.nnod
net could
be ailplirrd
1� ±.ilnst indebtednetis
to
11
recrentlon fond
BRAEMAR GOLF COURSE
IMPACT OF BOND RETIREMENT ON
NET INCOME 1985 - 1993
1985 1986 1987 1988 1989 1990 1991 1992 1993 1994
Net Income 233.3 227.8 233.9 202.6 232.1 266.1 300.3 339.2 378.6 422.5
- After Deprec.
- Before Bond Retirement
Bond Retirement 200.0 .200.0 200.0 150.0 150.0 150.0 150.0 150.0 150.0 150.0
Net Income 33.3 27.8 33.9 52.6 82.1 116.1 150.3 189.2 228.6 272.0
N otes:
1. Capital improvement expense deffered years 1985 - 1987
2. Net Income increased years 1985 - 1986 - Interest Income on Bond $ not used
+ 76,500 - 1985
+ 22,500 - 1986
3. Previous Bond (50,000 per year) retired in 1987
2843C -WT
M E M O R A N D U M
TO: Mayor Courtney & Council Members
FROM: Ken Rosland, City Manager
SUBJECT: EDINA HUMAN RELATIONS COMMISSION BROCHURE
DATE: November 5, 1984
The attached material was placed in your packet at the
last meeting for the purpose of review in order to
discuss at your Monday, November 5, meeting.
Members of the Human Relations Commission will be present
to respond to any questions you may have concerning this
proposed brochure.
KR /sw
Attachment
G
November 1, 1954
TO: Edina City Council
FROM: Edina Human Relations Commission
RE: Proposed brochure for Employers
about No -Fault Mediation Process
Attached is the text of a brochure intended to explain to
employers the City's no -fault mediation process for handling
complaints of discrimination under the Minnesta Human Fights
Act.
The recent reorganization of the Minnesota Department of Human
Fights has resulted in an increase in referrals to our
commission, whose members are trained to conduct the no -fault
process.
The publication would be mailed to businesses in Edina, to
increase awareness about the mediation service and understanding
of both the benefits and limitations of the process.
The attached draft has been revised to incorporate changes
advised by the City Attorney.
proposed no -fault brochure for employers
revised 10/28/94
Everyone wants to be treated fairly. They want an equal
chance to rent a store in an attractive location. They want
their credit application to be evaluated impartially. They want
a chance to prove their worth in jobs for which they are
qualified. They want to be considered for promotion on the
basis of their performance.
When a person has been U
application, home purchase or
believe discrimination is the
may be right. Other times the
breakdown in communication or
is not aware.
lrned down for a promotion, credit
employment, that person may
cause. Sometimes the person
problem may be a misunderstanding,
valid factors of which the person
The City of Edina offers a voluntary,mediation service to
help resolve cases of perceived discrimination amicably and
fairly, without the assignment of fault. The service is
available to residents and to businesses and people employed in
the city.
WHO ARE THE MEDIATORS?
Edina's mediators are members of the city's Human Relations
Commission. They are trained volunteers, not government
employees. Each one has been trained by the Minnesota
Department of Human Rights.
The function of the mediators is to listen and help both
parties in a dispute communicate their positions in the interest
of resolving their differences. They have no power to
investigate the facts presented. They cannot make judgements on
the facts, propose solutions or bind the parties in any way.
The purpose of this no -fault process is to provide an
informal avenue for resolving differences and reaching an
understanding -- outside of the courts or a formal complaint
agency such as the Minnesota Department of Human Rights.
HOW THE PROCESS WORKS
1. An individual who feels that he /she has been discriminated
against contacts the Edina Human Relations Commission through the
City of Edina or the Minnesota Department of Human Rights. The
contact must be made within four months of the action in question.
2. A team of two or three Edina HRC members meets with the
individual and explains the no -fault process. The team then
listens to the individual's concerns and the way he /she feels
the matter could be resolved.
One of the team then contacts the respondent by phone. The
team member explains the process and invites the respondent
to participate.
3. The respondent has four choices:
- To decline to pursue mediation.
- To defer a decision for a short time. (A copy of the
other party's statement to the HRC team will be sent
on request. *)
- To discuss the matter on the phone at that time.
- To set up a meeting with the HRC team.
The team's function with the respondent is the same as with
the other party: to listen and to communicate clearly the
respondent's position back to the concerned individual.
4. If both parties identify certain elements that would
provide an acceptable resolution, the HRC team will identify
those elements and help the parties achieve a resolution.
* All information given to the mediators is public data,
available for review and copying by anyone, under and pursuant
to the Minnesota Government Data Practices Act. (Minnesota
Statutes, Sec. 15.1611- 15.1698)
WHAT ARE THE BENEFITS?
The benefits of the no -fault mediation service may include:
1. Saving time, trouble and money.
2. Avoiding litigation and state government involvement.
3. Resolving a discrimination issue without the assignment
of fault.
4. Clearing up misunderstandings when no discrimination
exists.
5. Protecting the reputation of a business from the public
allegations of disgruntled employees or customers.
WHAT IS THE MOST COMMON ISSUE?
Fair treatment of employees and applicants for employment
is the most common issue to come before the mediation service.
Employers have the right to set job qualifications. It is
in their interest to be specific about the skills and abilities
needed to do a job well.
However, state law specifies that an employer may not
assume that a member of a protected class does not meet certain
job qualifications because he/she belongs to a class.
Minnesota state law defines the protected classes as race,
color, creed, religion, national origin, sex, martial status,
disability, age, and need for public assistance.
An employer has the right to evaluate, promote and
terminate employees; however, the employer must apply
performance standards objectively and uniformly.
For more information or copies of this brochure, contact:
Ms. Ceil Smith
Administrative Assistant
City of Edina
4801 West 50th Street
Edina, MN 55424
Phonee927 -8861
The Minnesota Human Rights Act legislates fair treatment in the
areas of housing, public accommodations, public services,
credit, education, and employment.
--irc-
M E M O R A N D U M
TO: Mayor Courtney & Council Members
FROM: Ken Rosland, City Manager
SUBJECT: PERA ACTION
DATE: November 2, 1984
As you may have seen recently in a news article, the 16 members
of the Municipal Legislative Commission of which Edina is a member,
have adopted a resolution indicating that its member cities will
withhold their employers' contributions for PERA and put those in
an escrow account should appropriate action regarding the appointment
of John Allers as interim PERA Director and related matters not be
taken care of by the first of February of 1985.
It is our understanding that this action has no impact on the retire-
ment accounts of any of our current or past employees. The only
impact this would have on the City is that there is a 5 to 6% penalty
assessment for failure to pay, which could be made up by the investment
on the money held in escrow.
As you may be aware, on Saturday the PERA Board suspended with pay both
Mr. Allers, the interim Director, and the gentleman who occupies the
number two position in PERA.
During the upcoming months, we will keep you appraised of the progress,
and should appropriate action not be taken, we will make a recommendation
to you regarding action prior to the first of February. Should you have
any further questions, please feel free to contact me.
KR /sw
M E M O R A N D U M
DATE: October 25, 1984
TO: Kenneth Rosland
FROM: David A. Veld
SUBJECT: Hennepin County Laboartory Services Agreement
Attached are two copies of the 1985 Hennepin County Laboratory
Services Agreement. This Agreement allows the Hennepin County
Health Department access to our laboratory services on a fee per
test basis.
The fees have been raised an average of 7% to adjust for our increased
labor, rent and supply costs.
This Agreement must be approved by the City Council by resolution,
a copy of which will be forwarded to Hennepin County. Also, both
copies of the Agreement must be signed and returned to Hennepin
County.
DAV /Ide
CITY OF
EDINA
4801 WEST 50TH STREET, EDINA. MINNESOTA 55424
612 - 927 -8861
RESOLUTION
BE IT RESOLVED by the Edina City Council that the Mayor and City Manager
are hereby authorized and directed to enter into Agreement No. 50014 with
the County of Hennepin, State of Minnesota, whereby the County, through
its Community Health Department, agrees to make payments to the City of
Edina for analytical and microbiological laboratory support services, for
the term from January 1, 1985, through December 31, 1985.
ADOPTED this 5th day of November, 1984.
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and Acting City Clerk for the City of
Edina, do hereby certify that the foregoing Resolution was duly adopted
by the Edina City Council at its Regular Meeting of November 5, 1984, and
as recorded in the Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this 7th day of November, 1984.
II
M E M O R A N D U M
TO: Craig Swanson, Gordon Hughes, Dave Velde, Ken Rosland
FROM: Mark Bernhard s onlpjf�
SUBJECT: MASSAGE /SAUNA ORDINANCE
DATE: October 23, 1984
During the latter portion of 1982, we as a staff reviewed the possibility
of amending the Sauna Ordinance to permit the issuances of individual
licenses and not business licenses to businesses who had only a restricted
number of masseuses and whose primary business was other than a massage
service. While this was mentioned to the Council for possible consideration
in October of 1982, no further action is documented, and this amendment
was apparently dropped sometime in late 1982 or 1983 at the staff level.
To the best of my recollection, this was probably done, as it did not
appear to be a problem and that we would enforce the present ordinance
at the time a problem arose.
We are apparently reaching a point, however, now that there are enough
individual masseuses in these other - than - massage business services that,
in order to make our ordinance enforceable against all massage services,
we should amend to permit these secondary massage services.
Please review the attached amendment that was prepared and reviewed by Tom
back in 1982, and we will discuss this briefly at the Staff Meeting on
November 1.
MB /sw
Attachment
ORDINANCE NO. 1353 -A1
AN AMENDMENT TO THE ORDINANCE LICENSING AND
REGULATING PHYSICAL CULTURE AND HEALTH SERVICES
AND CLUBS, REDUCING CLUBS AND SALONS, MASSAGE
PARLORS, SAUNA PARLORS, AND ESCORT SERVICES, TO
EXEMPT CERTAIN BUSINESSES FROM THE REQUIREMENT
TO OBTAIN A LICENSE
THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, ORDAINS:
Section 1. Exemption from Business License Requirements.
Sec. 2 of Ordinance No. 1353 is hereby amended by adding thereto a new
paragraph (c) as follows:
"(c) The preceding provisions of this section notwithstanding,
no business as described in this section shall be required to obtain
a license under this section if it meets all of the following criteria
as evidenced by affidavits and other documents, including that set out
at 4. below, submitted to and in form and substance reasonably acceptable
to the City Clerk:
1. the principal activity of the business shall not be
the performance of massage services;
2. the activity of the business is conducted and performed
on the business premises;
3. no more than two persons licensed to perform massage
services under this ordinance shall perform such massage services
at any one time on the business premises; and
4. the annual gross revenue of the business from performing
massage services is less than 25% of the total annual gross revenue
of the business as shown by financial statements of the kind
specified in Section 4 (a) 10 of this ordinance."
Section 2. There is hereby added to paragraph (a) of Section 4, a new
subparagraph 10 as follows:
"10. A financial statement, certified as being true and
correct by an independeilt accountant, showing the
gross income of the business to be licensed for
the then last three fiscal years of such business,
or such shorter period of time that applicant may
have been in the business to be licensed, itemized
as to each activity of the business, including,
without limitation, the gross income from performing
massage services."
Section 3. This ordinance shall be in full force and effect immediately
upon its passage and publication.
as tociation of
e ropolitan
municipalities
TO: AMM Transportation Committee Members
FROM: Roger Petersen
SUBJECT: POLICY SET RECOMMENDATIONS
Enclosed for your information and review are the minutes from
your last meeting and the full set of Transportation Policy as
adopted by the committee for recommendation to the Board of
Directors and General Membership.
Please review the policies to insure that they are complete and
correct as per your action during the committee meetings. If you
have any questions, concerns, or find something in error, I would
appreciate a call prior to the November 1, 1984 Board Meeting.
The entire Policy set will be reviewed by the Board of Directors
at this meeting and forwarded to the full membership for
consideration.
183 university avenue east, st. paul, minnesota 55101 (612) 227 -5600
W
V
TRANSPORTATION
V -A MNDOT HIGHWAY FUNDING
An efficient transportation system is a vital element in planning
for physical, economic, and social development at state, regional,
and local levels Because of extremely high inflation, decreasing
state revenues from decreasing gasoline sales, and federal
cutbacks in the early 1980,s MNDOT delayed a substantial number of
projects in the state and metropolitan, area. In the last
legislative biennium, this problem was substantially corrected
with additional funding.
THE AMM URGES THE LEGISLATURE TO CONTINUE TO PROVIDE AN ADEQUATE
LEVEL OF FUNDS SO THAT NECESSARY HIGHWAY MAINTENANCE MAY BE
CONTINUED, NECESSARY ADDITIONAL HIGHWAY CONSTRUCTION MAY OCCUR,AND
THE MUNICIPAL STATE AID HIGHWAY FUND LEVEL IS ADEQUATE. ANY
INCREASE IN OR CHANGE IN FUNDING FOR HIGHWAY PURPOSES SHOULD GO
INTO THE HIGHWAY TRUST FUND.
V -B MNDOT TRANSIT FUNDING
MNDOT,by Legislative action and funding, is a major contributor to
statewide transit programs. This is especially true in the
Metropolitan Area where approximately 80% of the total transit
funds are spent. This imbalance is more than offset by the fact
that a majority of the highway funding is channeled to rural
Minnesota. Because of the large economically diverse population
but rather compact nature of the Twin City Metropolitan Area, it
is an absolute necessity to provide an effective and efficient
public transit service with a variety of programs,such as
Rideshare and Project Mobility to protect the economic
viability of the area. Without a good transit system, the
Metropolitan Highway system would not just be crowded, it would be
totally inadequate. Many elderly and handicapped persons residing
in'the area primarily because of access to unique services would
be almost totally immobile. Finally, due to statutory constraints,
there are no funding resources available for other units of
government to pick up the ;difference if the programs are allowed
to deteriorate. Based on 1984 legislation, some of these programs
will be transferred to the new Regional Transit Board (RTB).
THE AMM REQUESTS THE LEGISLATURE TO CONSIDER THE METROPOLITAN
TRANSIT PROGRAMS AS VERY HIGH PRIORITY AND FUND THEM SUFFICIENTLY
TO MAINTAIN AT LEAST THE CURRENT SERVICE LEVEL.
V -C REGIONAL TRANSIT BOARD (RTB)
The 1984 legislation creating the Regional Transit Board provided
resolution to many of the apparent problems associated with the
MTC as the major Metropolitan Transit Provider planning and
coordinating the entire transit needs of the area. Although the
legislation recognized that subregional and developing area needs
were important, it did not mandate solutions but gave the RTB the
-1-
authority to establish advisory bodies and planning groups as
necessary. The Transportation Advisory Board (TAB) made up of ten
(10) municipal officials, 7 county officials, and a number of
other persons representing the public and various metropolitan
agencies has as part of its duties, fulfilled the role of advising
the Metropolitan Council and MTC on Transit Funding and Policy
Issues for many years. This advisory function should continue.
THE AMM ENCOURAGES THE RTB TO USE THE CURRENT TRANSPORTATION
ADVISORY BOARD FOR INPUT ON METROPOLITAN TRANSIT FUNDING AND
POLICY ISSUES AS WELL AS TO ESTABLISH A REGIONAL ADVISORY
COMMITTEE OF LOCAL OFFICIALS FROM THE DEVELOPING SUBREGIONS TO
PROVIDE INPUT TO THE TRANSIT PLANNING PROCESS AND TO HELP DEVELOP
EFFICIENT COST EFFECTIVE TRANSIT SOLUTIONS FOR THESE AREAS. IN
ADDITION THE RTB SHOULD MAKE PROVISION FOR DEVELOPMENT OF PLANNING
COMMITTEES ON A SUBREGION BY SUBREGION OR DESIGNATED AREA BASIS
AS DETERMINED BY LOCAL NEEDS TO DEVELOP SPECIFIC TRANSIT
ALTERNATIVES FOR THOSE SPECIFIC AREAS.
V -D HIGHWAY JURISDICTIONAL REASSIGNMENT AND FUNDING
The State Highway Study Commission and Metropolitan Jurisdictional
Task Force have been studying the possibility of reclassifying
many roadways in the state as to appropriate use classifications
and jurisdiction. This reassignment in the metropolitan area is
estimated to shift $6.1 million annually from the state and $1.2
million annually from the counties to the cities for an increase
of $7.3 million annually for general maintenance and life cycle
treatment (i.e. sealcoat, overlays, etc.). Although, this task
may be appropriate, if pursued, it could have a profound effect on
city finances and future ability to maintain good road systems,
especially if certain criteria are not met and finance
alternatives established. Therefore, the AMM offers the following
as a guide to continuing discussion and possible legislation.
D -1 GENERAL CONSIDERATIONS
THE AMM SUPPORTS JURISDICTIONAL REASSIGNMENT OF ROADS BASED ON
FUNCTIONAL CLASSIFICATION, SUBJECT TO A CORRESPONDING MECHANISM
FOR FUNDING, SINCE CITIES DO NOT CURRENTLY HAVE THE FINANCIAL
CAPACITY TO ABSORB THE ADDITIONAL ROADWAY RESPONSIBILITIES WITHOUT
NEW FUNDING SOURCES. THE EXISTING MUNICIPAL TURNBACK FUND IS NOT
ADEQUATE BASED ON CONTEMPLATED TURNBACKS.
IF A ROAD USER NEEDS STUDY IS UNDERTAKEN, THE AMM RECOMMENDS
INCLUSION OF A UNIFORM MEANS OF MEASURING NEEDS AMONG ALL LEVELS
OF JURISDICTION; FULL CONSIDERATION OF ALL FUNDING SOURCES
AVAILABLE TO EACH LEVEL OF JURISDICTION; AND CONSIDERATION OF
LOCAL EFFORTS REPRESENTED BY LOCAL TAX LEVIES, SPECIAL
ASSESSMENTS, DEVELOPER COSTS, ETC. IN THE FORMS OF CREDITS RATHER
THAN PENALTIES.
-2-
D -2 SPECIFIC CONSIDERATIONS
STATE AID RULES SHOULD BE CHANGED TO ALLOW COUNTIES TO UPGRADE
COUNTY STATE AID HIGHWAYS USING C.S.A.H. FUNDS PRIOR TO
TURNBACK WITH CITY CONCURRENCE AND WITHOUT PENALTY AS IMPOSED
BY THE RULES
WHEN A STATE OR COUNTY ROADWAY IS TRANSFERRED TO A CITY, INCENTIVE
FUNDING SHOULD BE MADE AVAILABLE FOR IMPROVEMENT, OPERATION, AND
MAINTENANCE.
WHEN A STATE OR COUNTY ROADWAY IS TRANSFERRED TO A CITY, THE CITY
SHOULD HAVE THE OPTION OF DESIGNATING IT AS A STATE AID ROAD OR
LOCAL STREET.
IF A CITY CHOOSES TO DESIGNATE A TRANSFERRED ROADWAY AS A NON
M.S.A. LOCAL ROAD, FUNDING FOR IMPROVEMENT, OPERATION, AND
MAINTENANCE SHOULD STILL BE PROVIDED.
THE AMM SUPPORTS USE OF A PORTION OF THE HIGHWAY MOTOR VEHICLE
EXCNSE TAX FOR DEVELOPMENT OF THE INCENTIVE PROGRAM FOR
JURISDICTIONAL REASSIGNMENT
THE AMM URGES ADOPTION OF A LEVY LIMIT BASE ADJUSTMENT PROVISION
AS PART OF THE FUNDING PACKAGE FOR ONGOING AND FUTURE
OPERATION MAINTENANCE OF JURISDICTIONALLY REASSIGNED ROADWAYS.
JURISDICTIONALLY REASSIGNED ROADWAYS DESIGNATED BY A CITY FOR THE
M.S.A. PROGRAM SHOULD BE CONSIDERED SEPERATE FROM AND IN ADDITION
TO THE STANDARD DESIGNATION PROCESS SO THAT DEVELOPING CITIES WILL
BE ABLE TO CONTINUE DESIGNATING A PERCENTAGE OF NEW ROAD GROWTH
TO THE M.S.A. PROGRAM.
V -E STATE AND COUNTY HIGHWAY TURNBACKS
Current state law provides that the state and /or county may
declassify a trunk highway and turn it back to a local unit of
government. The only provision is that it must be in
good condition. The unit receiving the highway does not have the
option to refuse title and must, thereafter, maintain the turned
back road. The local unit may add the turnback highway to its MSA
highway mileage and even exceed the unit's mileage limit if it is
already at its designated limit. This will qualify that
particular stretch of street for MSA maintenance funds. However,
two problems exist: 1) the maintenance allocation may not be
sufficient if the street is a high volume carrier, such as Highway
8 through Ramsey County; and 2) the miles of turnback designated
by the local unit as MSA streets will be deducted from the unit's
future additional MSA allocation limit, thus forcing the local
unit to totally maintain that portion from its local funds or lose
-3-
the right to determine at its option other local streets as part
of the MSA system.
THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES REQUESTS THE
LEGISLATURE TO MODIFY THE LAW TO EITHER 1) ALLOW CITIES THE RIGHT
TO REFUSE HIGHWAY TURNBACKS FROM THE STATE OR COUNTY, OR 2) ALLOW
THE LOCAL UNITS MSA MILE LIMIT TO BE INCREASED BY THE MILES OF
TURNBACK WITHOUT AFFECTING FUTURE ALLOCATIONS AND ESTABLISH A
SPECIAL MAINTENANCE ALLOCATION FOR TURNED BACK HIGHWAY MILES BASED
ON VOLUME OF USAGE. FURTHER, STANDARDS AND CRITERIA FOR TURNBACK
ROADS SHOULD BE ESTABLISHED BY MNDOT IN CONJUNCTION WITH LOCAL
UNITS OF GOVERNMENT, AND NOT MEETING THESE STANDARDS BE MAbE PART
OF THE CRITERIA FOR WHICH A CITY MAY REJECT THE TURNBACK.
V -F 13C' TRANSPORTATION PLANNING PROCESS - ROLE OF ELECTED
OFFICIALS
The transportation planning process in the Twin City Metropolitan
Area has been developed in response to a variety of federal and
state laws and regulations. The Metropolitan Council (MC) was
formally designated by the Legislature in 1974 (1974 MRA) as the
agency responsible for the administration and coordination of said
planning process. Included within this designation is the
responsibility for long range comprehensive transportation
planning required by Section 134 of the Federal Highway Act of
1962, Section 4 of Urban Mass Transportation Act of 1964 and
Section 112 of Federal Aid Highway Act of 1973, and such other
federal transportation laws as may be enacted subsequently. The
planning required under the federal laws is commonly referred to
as the '3C' process (continuous, comprehensive, and cooperative),
and the MC is the metropolitan planning organization '(MPO) under
federal terminology. Federal law and regulations require that the
MPO function as "the forum for cooperative decision making by
principal elected officials of general purpose local government"
and receipt of federal financial aid for the planning,
construction and operation of transportation improvements in
urbanized areas is contingent upon the existence of a planning
process which is satisfactory to federal authorities. When the
Legislature designated the MC as the transportation planning
agency for the metropolitan area, it also mandated the
establishment of an "advisory body" to assist the MC and
Metropolitan Transit Commission (MTC), now Regional Transit Board,
in carrying out their responsibilities. While specific duties
were not assigned, the Legislature did specify that the advisory
body would consist of citizen representatives, municipal, county,
and appropriate state agency representatives. This advisory body
is now called the Transportation Advisory Board (TAB) and contains
17 local elected officials among its membership of about 30
officials. The MC has consistently viewed the role of TAB as an
advisory body based on the 1974 MRA. Hence, local elected
officials in this area do not play as vital a role in the
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federally mandated '3C' transportation planning process as was
intended by federal law and regulation. Although, the Federal
Regulations no longer require exclusive local official
representation as the MC, they still maintain local official
involvement in the MC and '3C' process. In addition, the current
elected official participation and '3C' process has worked
reasonably well in this Metropolitan Area.
THE AMM SUPPORTS AS A MINIMUM THE CONTINUATION OF THE CURRENT
LOCAL ELECTED OFFICIALS INVOLVEMENT IN THE '3C' PROCESS. IF
MODIFICATION IS CONSIDERED, THE AMM URGES GREATER LOCAL OFFICIAL
INPUT IN THE SELECTION PROCESS OF THE TRANSPORTATION PLANNING
AGENCY.
V -G METROPOLITAN TRANSIT SYSTEM FUNDING
A good effective and efficient Public Transportation Service is
vital to the Metropolitan Area. The existing Highway System could
not handle the pressure of a reduced transit,system. The elderly,
handicapped and lower income persons depend on public transit for
job transportation and service accessibility. The business and
industrial community would suffer extreme economic setbacks if
workers and shoppers were denied public transit. Finally, the
state economy as a whole could suffer reduced income and sales tax
revenues, if public transit in the metropolitan area is allowed
to deteriorate.
THE AMM STRONGLY URGES THE LEGISLATURE AND RTB TO ADOPT PROGRAM
AND FUNDING ALTERNATIVES UTILIZING THE STATE GENERAL FUND, MOTOR
VEHICLE EXCISE TAX, PROPERTY TAX,FAREBOX, AND SERVICE EFFICIENCIES
TO ENSURE A GOOD EFFECTIVE AND EFFICIENT METROPOLITAN PUBLIC
TRANSIT SYSTEM WHICH CAN PROVIDE SERVICE EQUAL TO OR BETTER THAN
EXISTING SERVICE?
V -H TAXI CAB REGULATIONS
The Taxi Cab industry is currently licensed and regulated on a
city by city basis with each city providing its owrt.set of fees
and regulations. A citizens League study entitled "TAXIS:
Solutions in the City; A New Future in the Suburbs," recommends
much deregulation and license authority vested with the Minnesota
Department of Public Safety. One of the major thrusts behind the
Citizens League proposal is to free up the taxi industry into a
more competitive private business and attempt through this
procedure to create a climate whereby cabs and cities could
provide increased opportunity for rideshare programs and other
vitally needed transportation opportunities, especially in the
suburbs. In addition, bills have been introduced in the
legislature transferring regulatory and licensing authority from
cities to the MTC. However, neither the Citizens League document
511
nor the bills address the complex problems associated with
providing reasonable services to outlying areas or less desireable
districts of some communities. Even if a degree of deregulation is
advisable, some regulation will always be needed making it
necessary to determine who and how to enforce such regulations.
Since past attempts for central regulation and licensing have not
been successful, new legislation will be proposed which will
designate the Regional Transit Board as the agency to develop
uniform regulations, procedures, fare ceilings, etc., and oversee
municipal licensing.
H -1 UNIFORM REGULATIONS AND PROCEDURES
THE AMM DOES NOT OPPOSE DEVELOPMENT OF A UNIFORM LICENSING
PROCESS AND UNIFORM RULES AND PROCEDURES FOR REGULATION OF TAXI
CABS WITH LOCAL CONTROL AND LICENSING REMAINING A MUNICIPAL
FUNCTION. THE REGIONAL TRANSIT BOARD IS AN APPROPRIATE AGENCY TO
DEVELOP UNIFORM RULES AND TO COORDINATE AND MONITOR THE PROCESS.
H -2 CENTRAL LICENSING
IF LEGISLATION PROGRESSES WHICH WOULD REMOVE LOCAL AUTHORITY TO
REGULATE AND LICENSE TAXI CABS, THE AMM MEMBERSHIP AUTHORIZES THE
BOARD OF DIRECTORS TO ADOPT POLICY DELINEATING SPECIFIC CRITERIA
AND PROTECTION FOR MUNICIPAL AND GENERAL PUBLIC INTEREST SIMILAR
TO 1984 POLICY.
H -3 RECIPROCAL AGREEMENTS
THE AMM WOULD ENCOURAGE CITIES LICENSING TAXI CABS TO DEVELOP
RECIPROCAL AGREEMENTS FOR PASSENGER PICK -UP.
V -I LIGHT RAIL TRANSIT ALTERNATIVES
Light Rail, as an alternative transit opportunity, is becoming a
subject of much concern and is generating a great deal of activity
in the Metropolitan Area. ° The Metropolitan Council modified its
Transportation Plan to allow consideration of the issue and
completed in March 1981 a state financed preliminary corridor
selection criteria study. That study looked at 15 possible
corridors and narrowed the list to 6 corridors that might qualify
for further feasibility study. It did indicate that University
Ave. was a most likely candidate for further study, but lacking
funds nothing further was done. MNDOT completed a study, of
Hiawatha Ave. and developed an EIS which is currently under
Federal review. The Metropolitan Council discovered in August of
1982 that a $500,000 UMPTA grant was available for detailed LRT
alternative study and submitted a grant application to study the
University and SW corridors. The Governor and State Legislature
have become increasingly involved in this issue and allocated
several million dollars for LRT engineering.
ME
The AMM is concerned by several issues. The original study is not
a corridor selection study but more a criteria development study.
Of the two corridors proposed for UMPTA grant study, the SW
corridor scored lower than other corridors based on the developed
criteria. The UMPTA study assumes a corridor selection which does
not appear to have been done. The previous study was
predominately a staff function and did not go through advisory
committees or public hearings to provide input for criteria or
other major concerns that have not been addressed. Basically the
'3C' (continuous, comprehensive, and cooperative with local
elected officials involvement) process has not been initiated in
this area as it usually is for Federally funded and other
important programs.
THE AMM STRONGLY URGES THE GOVERNOR, LEGISLATURE,AND
METROPOLITAN COUNCIL TO CONTINUE THE '3C' PROCESS UTILIZING TAB,
TAC, RTB, AND PUBLIC INPUT TO ESTABLISH CRITERIA AND PROCEDURES
FOR THE STUDY OF LIGHT RAIL TRANSIT AS WELL AS ALL OTHER TRANSIT
OPTIONS WHICH COULD BENEFIT THE METROPOLITAN TRANSIT SYSTEM. THE
PROCESS SHOULD INCLUDE BUT NOT BE LIMITED TO SUCH ISSUES AS
SPECIFIC TRANSIT ALTERNATIVE SELECTION CRITERIA; OPERATION FUNDING
AND CONTROL (PRIVATE, PUBLIC, JOINT POWERS OR A COMBINATION);
FUNDING METHODS; AND OTHER DEVELOPMENT WITHIN A CORRIDOR. THESE
QUESTIONS AND OTHERS SHOULD BE CONSIDERED SO THAT STANDARDS AND
PROCEDURES CAN BE DEVELOPED FOR APPLICATION TO CORRIDOR SELECTION
STUDIES AND SPECIFIC TRANSIT FEASIBILITY STUDIES. PRIOR TO
APPROVAL, ALL ASPECTS OF A PARTICULAR L.R.T. PROPOSAL SHOULD HAVE
BEEN STUDIED AND PRESENTED TO THE PUBLIC AND APPROPRIATE
GOVERNMENTAL BODIES TO ASSURE A VIABLE SYSTEM.
V -J CITY SPEED LIMITS
Bills have been introduced in past legislative sessions which
would grant cities the authority to set speed limits on city roads
and streets. The LMC has policy which supports that authority for
cities outside of the seven-county metropolitan area. Whereas
this policy of local authority for free standing rural or out
state cities may be feasible, it could be extremely dangerous and
confusing in the metropolitan area. The seven county metropolitan
area is made up of 140 continguous cities and a number of
townships. Because of the compactness of cities in this area, it
is often impossible to determine when one has crossed a boundary
from one city to the next. If one city changes its limits, its
neighbor would either have to also change or post many
additional signs on each street crossing a boundary. This system
would be costly, extremely confusing to individuals, and might
cause some legal problems in case of accidents. Therefore,
THE AMM SUPPORTS SPEED LIMIT CONTROL OF CITY ROADS AND STREETS AS
CURRENTLY PROVIDED BY LAW FOR THE METROPOLITAN AREA AND WOULD
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OPPOSE CHANGES TO GRANT GENERAL SPEED LIMIT CONTROL TO INDIVIDUAL
CITIES WITHIN THE SEVEN COUNTY METROPOLITAN AREA.
V -K MNDOT /CITY COOPERATIVE AGREEMENTS
The 1984 Legislature modified payment proceedures for projects
where the state and city share in the costs through cooperative
agreements by allowing MNDOT to pay as the work proceeds.
However, because of work load and the priority system used by
MNDOT in preparing and authorizing cooperative agreements, a
number of important local projects are being delayed and cites
are having to expend large amounts of local funds for land
acquistion and project preparations long before the agreement
process is completed.
THE AMM URGES MNDOT TO REVIEW THE COOPERATIVE AGREEMENT PROCESS
AND INITIATE CHANGES SO THAT MUNICIPAL AGREEMENTS CAN BE EXECUTED
IN A TIMELY AND EFFICIENT MANNER.
V -L MOTOR VEHICLE EXCISE TAX TRANSFER ACCELERATION
The Motor Vehicle Excise Tax was significantly increased in the
early 1980's and dedicated to the State General Fund to offset the
affect of a declining economy and reduced state revenues. The
Legislature recognized that Highway and Transit Program needs were
growing and that ultimately additional funding would be needed in
these areas. Thus, a transfer of this tax from General Fund to
the Highway and Transit Funds was established starting with-25% in
1985 and finally reaching 100% in 1992. Recent upward trends in
the various state tax revenue collections indicate that the
economy is recovering and that more funds from traditional sources
should be available for general state government. Therefore,
THE AMM URGES THE LEGISLATURE TO CONSIDER ACCELERATING THE
TRANSFER OF THE MOTOR VEHICLE EXCISE TAX FROM THE GENERAL FUND TO
THE HIGHWAY AND TRANSIT FUNDS TO KEEP PACE WITH INCREASING NEEDED
EXPENDITURES IN THESE AREAS.
V-M BIKEWAY FUNDING
The state recently eliminated Grant Funds for Bikewat'Paths due to
the declining economy. However, more people are turning to this
form of recreation for both health and economic reasons. For
safety it is essential that bike paths be provided along state,
county, and city roadways, especially in conjunction with state
and regional park systems Therefore,
THE AMM URGES THE LEGISLATURE TO REINSTATE THE GRANT
PROGRAM PROVIDE SAFE BIKEWAY PATHS.
-Ro H , (,e S (<,G Tuc n e.r
'F702 �OLLR— t2EViceW
October 29, 1984
association of
me�iopolitan
municipalities
Board Meeting
Agenda Item 7
TO: Board of Directors
FROM: Bill Barnhart, Housing Committee Chair
RE: Housing Committee's Report on the proposed revisions
to °the Metropolitan Council's Housing Chapter
Due to logistical factors beyond our control, this report
could not be mailed with the Agenda Packet for the November
1st. Board Meeting which you received earlier. Eventhough you
are receiving this late, I hope you will have a chance to
review it before the Board Meeting.
The Housing Committee has worked delingently
proposed revisions to the Housing Chapter a
several significant concerns. The Housing
many ramifications from a city perspective
would ask you to give careful consideration
report.
Thank you.
in analyzing the
nd has identified
Chapter does have
and the committee
to the attached
183 university avenue east, st. paul, minnesota 55101 (612) 227 -5600
r
GENERAL CONCERNS
1. COMMUNITY INDEX
The committee has major concerns relative to the Council's intent
to introduce the Community Index concept into the housing Ad
grant review process conducted by the Metropolitan Council. The
effectiveness of any tool used to promote and produce more
affordable housing within communities in the metropolitan area
depends a great deal on its creditability and acceptance by local
officials. Based on an extensive review of the written material
describing the Community Index and discussions with the Council's
Housing Staff, the committee believes this concept may be
premature. To a large extent, the index is based on a "snap
shot in time" of the existing housing already built in this area.
Since the housing already in place will provide the bulk of the
housing stock for at least the next ten (10) years, communities
might be unfairly penalized because of this. The existing
housing is largely a reflection of the market place and has
little to do with the "good" or "bad" intentions of local
officials and they should not be judged or held accountable for
conditions over which they have little or no control. Also, the
exact same house in different areas might differ greatly in
market value because of the influence of the market place and
other intangi.biles.
The committee also questions the wisdom or fairness of judging
every community by the same standards since much of the housing
type, style and cost is a reflection of the market and has little
to do with planning. It almost appears that the intent of this
index is to make each and every :city a microcosm of the region as
whole and the committee does not believe this is necessary,
advantages, or even good public policy.
ti
The committee does believe that the information (data) contained
in the Community Index is useful planning information for city
officials and should be useful for internal planning purposes on
a city by city basis. However, the index should not be used as a
"control technique" by the Metropolitan Council at this time
because of its deficiencies and the many unanswered questions.
Recommendations: If the Metropolitan Council decides to proceed
with the "Community Index" concept, for a period of time (perhaps
two or three years) it should be used only as a bilateral
planning tool between the Metropolitan council and the local
communities. That is, when the Council reviews a local housing
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PROPOSED REVISIONS
TO
HOUSING CHAPTER OF THE METROPOLITAN
DEVELOPMENT GUIDE
The AMM Housing Committee has completed its review of the
proposed revisions to the Housing Chapter of the Metropolitan
Development Guide. The committee spent all or part of six
different committee meetings in the course of this review amd
members of the Metropolitan Council's Housing Staff were present
at all committee meetings. The Housing Committee, while in
general agreement with the overall thrust of the major concepts
contained in the Housing Chapter, does have a number of concerns
and offers several recommendations for dealing with its concerns.
The committee's concerns and recommendations are contained in the
following pages of this report. Section I contains the more
general concerns and Section II contains more specific concerns
on a page by page basis.
�i
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project or proposal, the comments it makes based on the "Index"
criteria should only go back to the community and not be included
as part of the official review comments.
2. Influences of the Market Place on Cost and Type of Housing:
A major goal of the Metropolitan Council over the years has been
to promote more affordable housing and more locational housing
choices for persons of moderate and low incomes. The AMM Housing
Committee has always supported that goal and continues to do so.
The Housing Guide Chapter and the associated reviews based on t'he
Guide Chapter conducted by the Council of local projects and
proposals is the major tool used by the Council to implement this
goal. It is important therefore, that the Council's Housing
Guide Chapter and review procedures and process be considered
creditable by local officials. The committee by and large,
agrees with most elements in the Housing Guide Chapter but also
believes it has a major deficiency. The information and
guidelines contained in the Chapter and consequently some of its
recommendations simply do not reflect the "real world" in terms
of the effects of the market place on types, styles, sizes,
etc. of the housing being produced at any given point in time.
City officials just do not have as much authority and control
over the cost and type of housing being produced as implied and
assumed in the Housing Guide Chapter and therefore the Council's
recommendations are not always perceived as creditable. If
recommendations are not perceived as creditable, tt.ey will be
ignored frequently.
Recommendation: That a section discussing the impacts and role
of the market place on housing type, style and costs, etc. be
added to the Housing Guide.
3• Life Cycle Housing and Alternatives.
One of the major thrusts of the- revisions to the Housing Guide
Chapter is to promote more attached and multifamily housing and
other alternative types of housing within the metropolitan area
and within each community. The implied assumption is Aiat more
affordable housing will then be available and greater locational
choice present. The thrust of the revisions is that each and
every community must have a complete assortment of life cycle
housing types and housing alternatives.
The committee does not disagree with the general concept that
attached and multifamily housing is more affordable although
there are a lot of exceptions because of market place influences.
The committee also agrees generally with the concept that more
"life cycle" housing is needed within the metropolitan area. The
committee does not agree in the literal sense, however, that each
and every community must have every type of life cycle housing.
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4.
5.
The committee does not believe this is either practical or
necessary or even possible because of the market place influence.
Since this is a very mobile area with adequate public transit and
has a regional identity with local political boundaries posing no
real barrier, life cycle housing can be viewed on a more regional
basis.
Recommendation: That the Housing Guide draft be further
modified in several sections to advocate more of a regional or
community clustering approach for promoting and provided life
cycle housing. The Housing Guide does recognize and advocate
that approach for replacement housing for those persons displaced
by public action.
Responsibilities for Providing Housing for Lower Income Persons.
There are a number of inferences and an implied assumption that
as the federal and state levels of government decrease their
funding commitments for subsidized housing for lower income
persons, that the responsibility for picking up the slack is
automatically assumed by local units of government. This is not
fair, nor is it possible. Locals do have certain
responsibilities and techniques to provide opportunities for low
and moderate cost housing and the committee believes that they
should do so. However, the federal and state levels of
government have much broader and deeper tax bases and they should
provide the bulk of the funding for direct housing subsides.
Those levels should not abrogate their responsibilities to
provide the necessary funding to implement their housing policy.
Recommendation: The Housing Guide be revised to make the
distinction between providing opportunities for low and moderate
cost housing (which is a local responsibility) and the actual
provision of this housing thru subsides and other programs.
Also, the Housing Chapter and Legislature Initiatives should
clearly state the_responsibility.of the federal and state levels
in providing funding for subsidized housing.
Local Plan Monitoring. t
There are several statements in the Housing Guide chapter and its
appendices which discuss the Council's plans to review projects
and proposals for internal consistency with local comp plans.
The committee believes such internal monitoring is inappropriate
and inconsistent with the Council's statutory mission. The Met
Council has responsibility to assure consistency with regional
plans, goals and programs and its review should be directed in
that manner. The council was not established to be an overseer
or general monitor of local government activity.
Recommendation: The Housing Guide be revised to eliminate the
-4-
statements and implications that it is the Council's role and
responsibility to monitor local activities and programs for
consistency with local plans.
Section II. Specific Comments and Recommendations
1. For -Sale Housing. (pages 11 -12). The committee agrees that
there is an "affordable housing problem" for many persons, but
the background material probably overstate the problem. Since
the median represents the middle (one -half over one -have under),
many people with lower incomes can still purchase housing. T'he
committee does not believe that irrespective of income, it is an
inalienable right for all persons to purchase the "dream house"
in the "dream location ". Nor is its society's obligation to
fulfill that expectation. Also, while it is probably generally
true that "first time" buyers are hardest hit because of the high
interest rates of recent years, it may not be much easier for
"roll over" buyer to move "upward" in housing.
This Policy is acceptable to the committee but the background
material should be clarified.
2. Rental Housing. (pages 12 -13). The committee agrees with the
policy goal (more affordable rental units be built or added
to existing housing stock) but has reservations how this policy
is used by the council in "Policy 34" type reviews in terms.of
accessory housing ordinances. The problem of "protective
covernances" over which the city has no control can also be a
problem in some cities.
Policy 2 should be modified and softened to recognize the
importence and desires of residents to maintain the character of
their neighborhoods and property values.
3. Reduced Housing Costs (page 14). In the background material
under lot size or density, the first sentence should be rewritten
to clarify that the lot size or density is the factor that can
most easily by influenced or controlled by a city. The committee
noted that a correction was needed in the last paragraphr'on page
14. In the paragraph dealing with garages, the committee believes
it should be rewritten, as follows: "Local land use regulations
should not require the construction of garages. However, the
regulations may require the placement of the house on the lot so
that a garage could be built at a later date ".
4. Life Cycle Housing - Trends in housing Types and Preferences.
(pages 19 -20). One of the thrusts of the revised housing chapter
is to promote different types of attached and multifamily housing
to provide more affordable housing. This type of housing
probably is cheaper to build, but for some reason, much of these
types of housing cost more to purchase. It is the committees
-5-
feeling that other factors (no maintenance, no snow shoveling
location, prestige, etc.) has more influence on the selling price
than the cost of construction.
The committee supports the basic concept of life cycle housing
and alternative housing types but believes some clarification
should be made. (see General Concerns 2 and 3). The committee
recommends revising policy 10 on page 20 to reflect more of a
regional approach in the planning for life -cycle housing needs.
Handicapped - Accessible Housing. (page 21). The committee hasra
problem with policy 12. The policy says that funds should be made
available but does not say where this funding should come from.
The committee believes that it is the responsibility of the
federal and state levels of government to provide these funds
because of their broader tax bases.
5. The committee has concerns with respect to policy 16 on page 25
which introduces the "Community Index Concept." The committee
believes the Community Index would be a useful tool to serve as
a guide for local planning effort but believes there are too
many variables and unanswered questions as to the Council using
this index in a "policy 34" type review situation. (see General
Concern 1)
Recommendation: If the Council proceeds with the Community Index
Concept, it should be used as an advisory and experimental basis
initially.
6. Policy 17 on page 25. The committee recommends tightening the
wording to reflect the federal definition of low income persons.
7. Policy 18 on page 26. The committee does not object to this
policy but believes it mixes two different concepts into a single
policy and thereby possibly creating confusion. (concentration
of subsidized housing and the fact that design and construction
for subsidized housing should not be inferior to market rate
housing).
R.
8. Policy 21 on page 28. The committee concurs with this policy.
9. Policy 22. The committee has a concern with the B. portion of
this policy (housing strategy for older developed suburbs) really
does not define a strategy as much as it discusses tools. This
statement should be amplified to explain how the various subsidy
tools can be used to meet the needs of the lowest income groups.
10. Page 34, background material relative to deteriorated
neighborhoods. The last sentence of the first paragraph needs to
be amplified to explain that "low quality service" does not refer
just to the services provided by the city. The committee does
not agree with the implication that a city provides its services
on a selective basis.
11. Page 35, third paragraph from bottom of page. The committee does
not feel it is really feasible under current economic and
financial conditions of cities to do much land banking. It is
very, very expensive just to hold land for development sometime
in the future.
12. Housing Maintenance,'Redevelopment and Neighborhood Preservation.
Support policy 23 on page 32.
Policy 24 on Mandated Housing Maintenance Code. (page 33). The
committee does not support this policy for several reasons: cost
to implement, code not needed in all cities at present time, if
there is to be a mandatory maintenance code, it should be
statewide and not just in the metropolitan area. The committee
does not object to the last sentence of this policy provided the
word "property" is removed prior to the word "tax."
Policy 25 on page 33. The committee believes that the words
"market- rate" should be deleted in the 4th. line of this policy.
A distinction should not be made between market rate and
subsidized housing in terms of locational considerations.
Policy 26 on page 34. The committee believes that state and
federal law or requirements already provide necessary protection.
There is also concern that the way the first sentence is written
it may have a negative impact on rehabilitation and clearance as
related to deteriorated housing. The committee does support the
concept that replacement housing is considered on a regional
basis.
Policy 27 on page 34. The committee recommends adding the word
"qualified" between "to" and "persons" on the second line of this
policy.
13. Energy Conservation:
Policy 29 on page 40. The committee supports the intent of this
policy but believes that the words "particularly attached
housing" should be removed at the end of the first sentence.
Since most housing is "detached" it should also be energy
efficient. Also, the Council's emphasizes on attached housing to
reduce housing costs in general is dealt with directly in other
policies.
14. Government Housing Roles and Responsibility. The committee
recommends the addition of one additional concept for inclusion
in policy 30 on page 43. Role 1. should read "Support for
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rn
- policy 40 on page 48. The committee strongly supports this
policy
15. Consumer Information /Protection. (pages 50 -51)
- policy 43 on Tenant Rights. The committee has strong
reservations with respect to establishing housing courts and does
not believe that sufficient data and information has been
provided to justify this recommendation or this policy.
16. Housing Review Guidelines. (pages 19 -30)
- General housing review guidelines. All "reviews" cost money and
therefore the committee questions if this set of review
guidelines is necessary for projects and proposals within the
MUSA. The committee believes that the factors to be considered
in this section will be considered elsewhere in the other sets of
review guidelines. If the Council does keep this set of review
guidelines, however, the committee does offer several concerns
and comments.
-page 2. The committee believes that the Met Council should not
review projects for internal consistency with local comp plans.
The review should be conducted to determine consistency with
regional plans and goals, etc.(see general concern 5.)
-page 2. Guidelines for Accessibility of Services and
Facilities. The committee believes the paragraphs pertaining to
schools need to be modified extensively. Cities have no control
over school closings and this statement could be at odds with
desegregation guidelines in force for central cities. Also, the
distances for walking and bussing, etc. should be checked to see
if they are consistent with the guidelines established by the
w
State Board of Education.
-page 26. Highway accessibility and Design, etc. The committee
does not object to the statement but did want to note that
compliance with these guidelines could add to housing costs.
r:
17. Subsidized housing review guidelines. (pages 31 -38)
- Special needs. The committee believes this criterion may be
premature since the Council is recommending elsewhere that a
study be done to determine the handicapped housing needs.
-In Conflict Recommendations. (page 33) The committee does not
support the inclusion of C.1 because of its concerns with the
Community Index concept. (See General Concern 1.).
- Design Features. (page 37). and Capabilities of Housing
Sponsor (page 36). The committee does not feel the Council is
staffed to evaluate "design features" or the "capabilities of
the Housing Sponsor ". Also the "design" and "sponsor" often
change after the Council has completed its review.
18. Community Development Review Guidelines. (page 39) The committee
recommends eliminating the reference to the Community Index.
(See General Concern 1.).
19. Local comprehensive Plan Housing Element Review Guidelines.
(pages 40 -45) The committee is concerned about combining
Central Cities, MUSA Communities and Freestanding Cities into one
set of guidelines. There is so much difference in concerns and
existing conditions that the committee questions if one set of
generic criteria can deal with all issues adequately.
20. Local Housing Bond Plan Review Guidelines. (pages 46- 49).The
committee reiterates its recommendations that Housing Revenue
Bond projects and proposals originating with the MHFA be
submitted for review to the Metropolitan Council and local
communities to assure consistency with regional and local plans.
21. Community Index. (pages 54 -65) General Concern 1 contains the
committee's major concern and recommendation with respect to the
Community Index. There are also some technical type concerns
with respect to the index. A partial listing includes:
- Communities split by the MUSA line may be penalized because of
high value of houses (large lot estates) already in existence
outside the MUSA.
-The same house might have different values in different areas
due to intangible factors.
- Market Place influence on housing style and costs.
x,
MICR
V
III
HOUSING IN THE METROPOLITAN AREA
HOUSING PROBLEM DEFINITION
Housing is a metropolitan problem of major proportions.
According to demographic data compiled by the Metropolitan
Council, there is an estimated need for about 120,000 new
housing units in the metropolitan area by 1995. A significant
portion of these units (68,000) are needed for persons who
cannot afford market rate housing. There are strong
indications that under existing conditions, the total need for
housing or the need of the lower income segment will not be
met. In addition, there is an equally important
problem of maintaining and re -using the existing
housing stock effectively. Otherwise, more new housing
will have to be produced to make up for unnecessary losses and
there will be an under utilization of public service
investments.
The Federal and State Governments appear to be reducing their
financial commitments to provide housing for low and moderate
income persons and this will intensify the housing shortage
problem for those unable to purchase or rent at market rates.
It is also apparent that local units of government do not have
the financial capability to assume the shortfall in Federal and
State provided subsidies. The housing shortage problem for
persons unable to afford market rate housing can only be solved
if all levels of government and the private sector work
together and if each contributes a fair share to the solution.
Each level of government should contribute its fair share to
help solve the problem and each level's contributions should be
of the kind it is best suited to make. The Federal and State
Levels should continue to provide most of the direct subsidies
for low and moderate income persons. The Federal and State
Governments also have the responsibility to improve the overall
investment climate and to provide a taxing mechanism so that
the private sector can produce rental units that are affordable
to low and moderate income households. The State should also
grant local units of government the authority and flexibility
to conduct the kind of housing programs that best meets their
diverse needs. &-
_ The Metropolitan Council should develop a realistic
comprehensive housing plan for the Metropolitan Area that
provides specific guidance to the public and private sectors so
that both can make rational decisions relative to future
housing needs; a plan which delineates the responsibilities of
all the "actors" in a complex housing delivery system.
Local units of Government also have a strong role to play.
Even though local land use controls constitute a small portion
of the total cost of housing, local units should not set
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requirements which go beyond what is necessary for the
protection of health, safety and welfare. Local units should
also work with the private sector to make the best use of
existing tools (revenue bonds, tax increment financing, etc.)
to produce housing which is more affordable.
Finally, decision makers at all levels of government must
become more cognizant of their actions, policies, and decisions
which have an indirect but substantial impact on housing costs.
Such actions, policies, and decisions may in
themselves be worthwhile and beneficial but which do drive
up the cost of housing.
BASED ON THE HOUSING PROBLEM DEFINITION, THE AMM RECOMMENDS
THAT:
III -A EXAMINE LOCAL REQUIREMENTS
Local requirements constitute a very small portion of the total
cost of producing housing, but all participants in the housing
delivery system need to do their part to hold costs down.
COMMUNITIES EXAMINE THEIR LOCAL REQUIREMENTS (LAND USE
REGULATIONS, SUBDIVISION ORDINANCES, ETC.) TO SEE IF THESE
REQUIREMENTS GO BEYOND WHAT IS NECESSARY FOR THE PROTECTION OF
HEALTH, SAFETY, AND WELFARE, AND INHIBIT THE CONSTRUCTION OF
BASIC SHELTER AFFORDABLE HOUSING. MODIFICATIONS SHOULD BE MADE
WHEN APPROPRIATE.
III -B MANDATORY STANDARDS AND ALTERNATIVE HOUSING
Mandatory, uniform land use standards for housing style and
location would not be appropriate because of the great
diversity among cities and differences within cities relative
to state of development, topography, lot and dwelling sizes,
the mix of housing values and costs, and the level of municipal
services which are provided. Therefore, cities should retain
the authority to regulate land uses, including the
determination as to whether alternative housing, such as
manufactured and accessory housing can be located in areas
where other modes of housing have been established.
Land use regulation is one of the tools city officials need to
protect the health, safety, welfare, and interests of the
city's residents.
THE LEGISLATURE NOT PASS LEGISLATION WHICH SETS MANDATORY
ZONING AND SUBDIVISION STANDARDS OR WHICH REMOVES LAND USE
REGULATION AUTHORITY FROM LOCAL UNITS OF GOVERNMENT. CITIES
SHOULD RETAIN THE AUTHORITY TO REGULATE THE LOCATION, SIZE
AMOUNT, AND TYPE OF HOUSING, INCLUDING MANUFACTURED AND
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ACCESSORY HOUSING, WITHIN THEIR BOUNDARIES.
III -C PROGRAM LATITUDE
There is a tendency on the part of the Legislature when it
provides funding to the Minnesota Housing Finance Agency (MHFA)
or political subdivisions for housing programs to make sure it
is a safe investment. The AMM does not disagree with the need
to be prudent with public funding. However, the state
guidelines and regulations sometimes are so stringent that they
inhibit inovation and render the programs inoperable. Also,.at
times the rules and regulations for programs administered
locally, are more stringent and cumbersome than for siMilar
programs administered through the MHFA. There is a need for
creative and inovative programs to increase the production of
housing for low and moderate income persons.
THE LEGISLATURE WHEN PROVIDING FUNDING FOR THE DEVELOPMENT OF
INOVATIVE AND CREATIVE PROGRAMS FOR THE PRODUCTION OF HOUSING
FOR LOW AND MODERATE INCOME PERSONS SHOULD PROVIDE ENOUGH
PROGRAM LATITUDE IN THE GUIDELINES AND REGULATIONS SO THAT THE
PROGRAMS CAN BE TAILORED TO MEET THE NEEDS AND CIRCUMSTANCES OF
A VARIETY OF SITUATIONS IN DIFFERING LOCALS. ALSO THE
GUIDELINES AND REGULATIONS SHOULD NOT BE MORE STRINGENT FOR
PROGRAMS ADMINISTERED BY LOCAL UNITS AS OPPOSED TO PROGRAMS
ADMINISTERED THROUGH STATE OR REGIONAL AGENCIES.
III -D RENEWAL OF FEDERAL AND STATE FUNDING
The Federal and State levels of government have a broader and
more diverse tax base than local units of government and should
provide the necessary funding to fulfill their housing policy
commitments to lower income persons. This funding commitment
is needed to provide adequate housing for those persons unable
to afford market rate housing.
FEDERAL AND STATE FUNDING FOR HOUSING SHOULD BE INCREASED TO
IMPLEMENT THE, HOUSING POLICIES OF THOSE LEVELS AND MATCH THE
NEEDS OF THOSE PERSONS REQUIRING ASSISTED HOUSING INCLUDING
ASSISTANCE FOR RENOVATING AND REHABILITATING SUBSTANDARD
HOUSING UNITS.
III -E AUTHORITY AND RESPONSIBILITY FOR LOCAL HOUSING PROGRAMS
There is a great diversity among the cities in the metropolitan
area. Some cities need more housing for low and moderate
income persons while other cities need more housing for middle
and upper income persons. Cities should have the authority to
promote whichever kind of housing is within the public purpose
and best interest of the city to do so. It is also important
that state and federal agencies cooperate with cities in
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developing workable programs to meet the diverse needs of
cities. Cities need to have more control over the cost of
housing being developed if they are to meet the intent of
the Metropolitan Land Planning Act. In a practical sense,
municipalities, may be able to require reduced cost housing,
but it is preferable to have this authority specified by
statute specifically. Dedication would provide land, or cash
in lieu of land, for housing .needs and is not intended to
be in addition to parks dedication but a substitute for it if
that would better enable the city to meet its overall needs.
CITIES BE GRANTED SUFFICIENT AUTHORITY AND FLEXIBILITY BY THE
LEGISLATURE TO CONDUCT HOUSING PROGRAMS THAT MEET THE DIFFERING
NEEDS OF DIVERSE CITIES AND THAT ENABLE CITIES TO COMPLY WITH
THE METROPOLITAN LAND PLANNING ACT WHICH DIRECTS CITIES TO
PROVIDE OPPORTUNITY FOR LOW AND MODERATE COSTS HOUSING. CITIES
SHOULD BE ALLOWED, IF THEY DESIRE, TO REQUIRE LOWER COSTS
HOUSING IN PROPOSED DEVELOPMENTS AND TO REQUIRE THE DEDICATION
OF LAND OR CASH FOR LOW AND MODERATE INCOME HOUSING AS AN
ALTERNATIVE TO THE REQUIRED DEDICATION FOR PARKS. ALSO, CITIES
SHOULD HAVE THE AUTHORITY TO DEVELOP HOUSING FOR MIDDLE AND
UPPER INCOME PERSONS IF THAT IS NEEDED TO ACHIEVE A BALANCE
HOUSING STOCK.
III -F FINANCING FEDERAL, STATE AND REGIONAL HOUSING POLICIES
The city services which are provided to residents and property
owners and financed largely by property taxes do not relate to
the financial ability of the property owners. Property taxes
provide the major revenue source for most cities and reduction
in property taxes based on ability to pay would compound the
housing problems in most cities.
THE LOCAL PROPERTY TAX SYSTEM SHOULD NOT BE USED AS THE VEHICLE
TO FINANCE OR IMPLEMENT FEDERAL,- STATE OR REGIONAL HOUSING
POLICIES.
III -G PRACTICES WHICH INCREASE HOUSING COSTS
Decision makers at various levels of government must become
more cognizant of actions they take which have an indirect but
substantial impact on housing costs. These actions in
themselves may be worthwhile and beneficial, but when
implemented result in increased housing costs. Examples of
this type of action would include such things as the sewer
availability charge, restricted growth policies, building and
energy codes, environmental rules, etc.
THE METROPOLITAN COUNCIL AND STATE AGENCIES EXAMINE THEIR
PRACTICES AND POLICIES TO DETERMINE POSSIBLE HIDDEN IMPACTS ON
HOUSING COSTS OF SAID PRACTICES AND POLICIES NOT DIRECTLY
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RELATED TO HOUSING. CHANGES SHOULD BE MADE AS NECESSARY.
III -H RENTAL HOUSING IN THE METROPOLITAN AREA
Rental housing plays an important role in the Twin Cities
housing market. Approximately 35 per cent of the housing units
in the Twin Cities region are rental units. Traditionally,
rental units have provided an affordable housing option for
singles, young adults, young married, students, the elderly,
and low and moderate income households. In reality, rental
housing units serve a market much more diverse than that served
by owner occupied units. Yet over the past several years a
number of problems have developed in the rental market,
including:
1. Production of new rental units has declined drastically as
households are unable to afford the rents which must be
charged to cover costs and financing.
2. Many households which in the past would have moved from
rental to ownership status are unable to do so due to both
the increased cost of housing units and high interest
rates.
3. The combination of few additions to the supply of rental
units, increased competition for rental units, conversion
of rental units to condominiums, increased operating
costs, and general inflation has created a situation'where
many rental units are not an affordable option for low and
moderate income households.
4. The supply of existing rental units, which is
predominately efficiency and one bedroom units, does not
adequately address the needs of families seeking rental
units.
Precisely because rental housing serves so many diverse types
of households and because thb-relative size of each category is
changing the solution to these problems must be multifaceted.
ALL LEVELS OF GOVERNMENT BECOME INVOLVED TO SUCCESSFULLY
ADDRESS THE PROBLEMS IN THE RENTAL MARKET. IN PARTICULAR, THE
STATE AND FEDERAL GOVERNMENTS HAVE CRUCIAL ROLES IN IMPROVING
THE OVERALL INVESTMENT CLIMATE SO THAT THE PRIVATE SECTOR CAN
PRODUCE BOTH RENTAL AND OWNER OCCUPIED UNITS AND IN PROVIDING
SUBSIDY FUNDS SO THAT LOW AND MODERATE HOUSEHOLDS CAN AFFORD
DECENT RENTAL UNITS. POSSIBLE ACTIONS INCLUDE:
- MODIFYING FEDERAL AND STATE TAX POLICIES TO IMPROVE THE
OVERALL INVESTMENT CLIMATE FOR THE PRODUCTION AND
MAINTENANCE OF RENTAL HOUSING.
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CONTINUING AND INCREASING THE LEVEL OF FUNDING AIMED AT
GIVING LOW AND MODERATE INCOME FAMILIES ACCESS TO DECENT
HOUSING.
CONTINUING PROGRAMS WHICH USE TAX EXEMPT BONDING TO CREATE
BELOW MARKET RATE FUNDS FOR BOTH RENTAL AND OWNER OCCUPIED
UNITS.
CONTINUING PROGRAMS WHICH ALLOW REHABILITATION AND
WEATHERIZATION PROGRAMS TO BE UTILIZED ON RENTAL UNITS.
GRANTING LOCAL UNITS MORE AUTHORITY TO REGULATE T$E
CONVERSION OF RENTAL UNITS TO CONDOMINIUMS.
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