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HomeMy WebLinkAbout1983-01-03_COUNCIL MEETINGAGENDA EDINA CITY COUNCIL REGULAR COUNCIL MEETING REGULAR HOUSING AND REDEVELOPMENT AUTHORITY MEETING JANUARY 3, 1983 7:00 P.M. HOUSING AND REDEVELOPMENT AUTHORITY ROLLCALL MINUTES of December 6, 1982, approved as submitted or corrected by motion of seconded by EDINA CITY COUNCIL ROLLCALL ADMINISTRATION OF OATHS OF OFFICE MINUTES of August 16, August 23, August 30 and December 20, 1982, approved as submitted or corrected by motion of seconded by RESOLUTION OF COMMENDATION - OTTO BANG APPOINTMENT OF MAYOR PRO TEM I. RECOMMENDATIONS AND .:REPORTS A. Special Concerns of Mayor and Council B. Post Agenda and Manager's Miscellaneous Items II. RESOLUTIONS A. Resolutions Designating Official Depository, Signatory Authorization, Approving*Assignment in Lieu of Bond and Facsimile Signatures 1. First Edina National Bank 2. First Southdale National Bank 3. Americana State Bank 4. Southwest Fidelity State Bank 5. First Minneapolis National Bank 6. Northwestern National Bank III. DISCUSSION - Long Range Plan RESOLUTION OF COMMENDATION AND APPRECIATION WHEREAS, Otto T. Bang, Jr., was elected to the Minnesota House of Representa- tives as a Representative from the City of Edina in 1962; and WHEREAS, following I ten years of dedicated service in--the-House of,Representa- tives, Otto T. Bang, Jr., was elected to the Minnesota State Senate, again representing the.City of Edina; and WHEREAS, during those twenty years in public office, Otto T. Bang, Jr., has contributed greatly to the well -being of the State of Minnesota and to the Legislative and.Senate Districts that he served; and WHEREAS, Otto T. Bang, Jr., has deservedly held the respect and regard of the residents of the City of Edina; NOW, THEREFORE, BE IT RESOLVED that the Edina City Council does hereby express its sincere appreciation to OTTO T. BANG, JR. for his unselfish and dedicated services.as a.member of the Minnesota State Legislature; and BE IT FURTHER RESOLVED that this resolution be spread upon the pages of the Minutes Book of the Edina City Council and that an appropriate copy be pre- sented to him. ADOPTED this 3rd day of January, 1983. Mayor C EDINA HOUSING AND REDEVELOPMENT AUTHORITY MINUTES DECEMBER 6, 1982 Answering rollcall were Members Bredesen, Richards, Schmidt, Turner and Mayor Courtney. MINUTES of November 1, 1982, were approved as submitted by motion of Member Turner, seconded by Member Schmidt. Ayes: Bredesen, Richards, Schmidt, Turner, Courtney Nays: None Motion carried. No further business appearing, the meeting was declared adjourned. Respe tfull submitte , o on L. Hughes Executive Director 1 im RII ,lull league of minnesota cities December 20, 1982 Dear City Official: This letter is being sent to you to clarify the current position of the League of Minnesota Cities with regard to the formula for the distribution of Local Government Aid. This is potentially an extremely divisive issue. Since disunity could hurt all cities, the League is committed to acting as a forum where cities can continue to resolve their differences among themselves. Thus, the League Board of Directors has taken cognisance of the urgency of this matter and has scheduled meetings on January 14 and 15 for this purpose. On January 14, the Board will conduct a hearing on proposals to alter the Local Government Aid distribution formula. The Board invites all cities to submit comments or suggestions. Those wishing to appear at the hearing should contact Ann Higgins at the League Office to reserve a place on the hearing agenda. The LMC--Board will also request presentations from a group of metropolitan cities, the City of Minneapolis, and the Local Government Policy Task Force (appointed by Governor Quie). Each has developed, different approaches to making changes in the method of LGA allocation. The LMC Board of Directors has constituted itself as a task force to review these alternative LGA formula proposals from the perspective of principles.recommended by the League Revenue Sources Committee and approved by the Board this past week. Those principles state Any LGA increase or decrease to an individual city resulting from the new formula should be phased in. The annual LGA appropriation should increase in accordance with any increase in the State's General Fund revenues. Cities can then responsibly plan on LGA as a revenue source with assurance of a specified level of state commitment to the program. Any city which suffers a reduction in LGA payments as a result of a new formula must be allowed to offset that revenue loss by increasing the local property tax levy. ' LGA Payments should be distributed to cities monthly, but not less than quarterly. 1 83 university avenue east, st. Paul, minnesota 55101 (E312)227-5600 a -2- LGA payments should not be reduced from budgeted amounts after September 1 of the year preceding the cities' affected fiscal year. Since the primary purpose of LGA is property tax relief, funds should be . distributed on a basis that recognizes each city's expenditure needs and local revenue- raising ability. ' No. individual city should be able to manipulate the formula by increasing spending. The LMC Board will endeavor to make recommendations on the subject of allocation of LGA to cities to the League membership at the LMC Legislative Action Conference on Wednesday, January 26. It is important for all of us to realize that it is critical for cities to continue to work together to retain any program of state aid to cities in which cities themselves (will) have a voice. The State Legislature may'well perceive disunity as an opportunity to.further diminish that portion of.state revenues.allocated to cities. This is,especially true since State Budget constraints make it more difficult to continue property tax relief and aid programs. Some cities appear to be willing to risk serious disunity within the League rather.than to enter negotiations to resolve policy differences. It is possible we will all lose in such a struggle. I believe that cities have a greater need to cooperate.than to risk such loss of,strength and mutual support: In the hope that you.share this conviction, I encourage you to talk with your colleagues and urge them to forego unnecessary disputes on this matter and,to press for a process of negotiation to.enable the League to exercise appropriate leadership. Sincerely, Josephine Nunn. Mayor, City of Champlin President League of,Minnesota Cities JN:rmm EULRIP 1 11 1 1111 7CL61P December 30, 1982 Dear City Clerk: league of minnesota cities Enclosed are copies of two announcement brochures for League of Minnesota Cities and Government Training Service programs. We ask your assistance in distributing them as follows: 1) Conference for Newly Elected Officials on February 5, 1983 (blue ink) -- should be distributed to any new mayor or council member in your city. This annual League of Minnesota Cities conference is designed to provide basic infor- mation on elected officials' roles and responsibilities. Luncheon round- table discussions will provide an opportunity for participants to ask questions on a wide variety of issues (i.e. cable tv, balancing public & private lives, working with city staff).. This brochure also announces two "Seminars for All Elected Officials" to be presented Friday, February 4. 2) Seminars for All Elected Officials on February 4, 1983 (rust ink) -- should be given to veteran city council members and staff. As indicated on the brochure, these programs are being presented by the Government Training Service and Women in City Government. All city officials (both elected and staff) will benefit from participation in either or both of these programs. Multiple registrations can be made for any of these programs by duplication of the registration form. Should you desire additional copies of either brochure, please call Vicki Dettwiler, Government Training Service (612/222 -7409 or toll free 800/652 - 9719). Thank you in advance for your assistance. Sincerely, Call It JAS Donald A. Slater Executive Director League of Minnesota Cities DS: HJ:at Helene L. ohnson Executive Director Government Training Service 1 e3 university avenue east, st. paul, minnesota 55101 (6121227-5600 inVd "1S `NNI VCIVVYba £86L 'v Jlab nu93d 'AV(IIH=l luawuaanoE) Al/0 u/ uawoM Aq paiosuods -o0 ,,IIeH A1!0 V 901110 'auUoH ao} slWiS u011e11059W pue , epillo A1!0 a4l aol s0110el IeA!AinS :suo!le198 e1paW„ S' V131MO Q3133713 BOA SBVN11i1i3S OM.L S1N3S38d 33IAH31S 9NINIVHI IN3WNHgA09 LOCATION The location for both programs is Ramada Inn (1870 Old Hudson Road, White Bear Avenue exit off 1 -94, St. Paul, MN 55119, 612/735- 2330). REGISTRATION Register in advance by mailing the attached form. Multiple registrations can be made by duplicating the form. Registrations should be received by Friday, January 28. CANCELLATION Fees will be fully refunded if registration is cancelled in writing by February 1. Alternates will be accepted at any time. FOR INFORMATION Vicki Dettwiler (additional brochures) Carol Schoeneck (program details Government Training Service 202 Minnesota Building 46 East Fourth Street St. Paul, MN 55101 612/222 -7409 or toll free 800/652 -9719 ABOUT THE GOVERNMENT TRAINING SERVICE The Government Training Service is a public, joint powers organization providing training and consulting services to public officials, employees and employers in the state of Minnesota. Its members include the League of Minnesota Cities; the Association of Minnesota Counties; the Minnesota Association of Townships; the University of Minnesota; the State Department of Energy, Planning and Development; the State Department of Employee Relations; and the Minnesota Association of Regional Commissions. '(61L6-Z59/009 99Ji Ilol J0 60bL-ZZZ /Z19) 10195 NW 'Ined '1S '199j1S yunod 1se3 gq 'bu!ppn8 el0s9uwyy ZOZ 'ao!AJaS 6u!1J1eJl ivawwan00 :oi 9Z kJVnNV Aq wntaa (51$) ,IleH A110 'R 031110 '9w0H X01 sll!MS uo!le!1069N„ ❑ -poso!oua aq 1snw i9pio aseyoind *Apo Aw II!q aseald Cl :doys)Ijonn s!y1 6uunp (,510 o1 elquAed spew aq pinoys s)IoaU0) possaippe 9M!I p,noA 9nss! /w9lgoid/uoi1eni!s Aue 1s1-1 -posoloua s! $ 10 lunowe ay1 ui 991 uoileils!698 17 (gg$) ,Ie1oiII0 A1!0 9141 X01 s3113e1 IeA!AinS :suoijelaa e!payy„ ❑ (d¢) (Alp) (198l,S) £86L 'b tienig9=1 'Aep!j4 poi aw 193s!68J aseald ssa1ppV Lid MJoM A110 9!1!1 OWEN IN80=1 NOIlVH1SI03d <<sle1101110 P910913 aof sJeulwaS,, Media Relations: Survival Tactics for the City Official Friday, February 4, 1983 9:00 a.m. - 4:30 p.m. Sponsored by the Government Training Service Today's city official can no longer get by without well- sharpened media relations skills. The advent of the open meeting law, cable - televised council meetings, increased assertion of the public's "right to know" as well as the ongoing shift of responsibilities to the local level have all contributed to this fact of life. This workshop`offers an exceptional opportunity to discover — through demonstrations and expert instruction — the key principles for success in working with the broadcast and print media in your area. As a participant, you will learn: •your rights in an interview • how to answer the 9 toughest news questions • how to avoid the 10 most common interview mistakes • how going "off the record" can hurt your image, and your re- election chances as well • how to deal with the fact that the media isn't perfect *tips on holding successful news conferences and being prepared for media emergencies • what to do before the "I- Team" arrives • how to be more comfortable facing TV cameras or fielding questions on a radio talk show • the politics of media relations • the special demands of cable TV — the new publicity frontier •the answers to your specific questions NOTE This program will present practical information of value to veteran and newly elected officials from small or large cities, as well as administrative staff. It is designed to be highly participative and to emphasize the issues of particular interest to those in attendance. Participants will be asked to bring a list of 10 questions they never want to be asked, plus 10 questions they'd like to answer if only someone would ask! FEE The registration fee of $85.00 includes tuition, lunch, refreshment breaks, special materials, and a copy of the course handbook. FACULTY James Lukaszewskl, President of MISC Public Relations and author of the Minnesota Publicity Handbook and the Twin Cities Publicity Handbook. He consults with a variety of trade and professional associations, businesses, and city, state and federal agencies requiring public /media relations assistance; and is known for the excellence of his training efforts. Mr. Lukaszewski served'as deputy commissioner of the Minnesota Department of Economic Development, director of publicity and promotion for the state of Minnesota and as a staff assistant for media relations to former Governor Wendell Anderson. Negotiation Skills for Home, Office & City Hall Friday, February 4, 1983 7:00 - 9:00 p.m. Sponsored by Women in City Government Presented by the Government Training Service Negotiation is the art of creating solutions that give each participant a positive stake in the outcome. Whether you are dealing with a spouse, co- workers, colleagues on the city council or the public, there are techniques and strategies which can help you reach your objectives with a minimum of frustration. This is especially important for city officials trying to eliminate some of the stress caused by competing demands, multiple roles, and limited time. This session will cover. •the three crucial variables in successful negotiation: time, power information 1 the process of negotiation • barriers to negotiation • basic skills to develop • negotiation tactics to use and to avoid Participants will learn basic concepts and then have the opportunity to practice hypothetical situations in small groups under expert guidance. ALL elected officials and administrative staff are welcome for an evening of learning and sociability! FEE The registration fee for this program is $15.00 payable with registration. A cash bar reception will be held following the program. FACULTY Dr. Andrea Molberg, licensed consulting psychologist and adjunct faculty member of the College of St. Thomas. Has conducted numerous seminars on negotiation skills, effective communication and conflict management for The Management Center as-well° as for local and state government audiences. Selected as an Outstanding Young Woman in America in 1978. Location and - Accommodations The location for all three programs is Ramada Inn (1870 Old Hudson,.Road, White Bear Avenue exit off 1 -94, St. Paul, MN 55119,612/735-2.330). A block of sleeping rooms has been reserved for Friday, February 4. Those requiring accommodations are asked to contact the hotel directly by JANUARY 21, 1983. To obtain the,. substantial block reduction ($36 /single or 'double), mention the Conference for Newly Elected Officials. Registration -About the - Government Training Service The Government Training Service is a public, joint powers organization providing training and consulting services to public officials, employees and employers in the state of Minnesota. Its members include the League of Minnesota Cities; the Association of Minnesota Counties; the Minnesota Association of .Townships; the University of Minnesota; the State Department of Energy, Planning and Development; the State Department of Employee Relations; and the Minnesota Association of Regional Commissions. Register in advance by mailing the attached form. Cancellation Multiple registrations can be made by duplicating the form. Registrations should be received by Friday, January 28. Fees will be refunded if registration is cancelled in writing by February 1. Alternates will be accepted at any time. SEMINARS FOR ALL ELECTED OFFICIALS February 4, 1983 Name City Address (street) Population of Your City For Information Vicki Dettwiler (additional brochures) Carol Schoeneck (program details) Government Training Service 202 Minnesota Building 46 East Fourth Street St. Paul, Minnesota 55101 612/222 -7409 or toll free 800/652 -9719 REGISTRATION FORM Title Work Phone (city) Please register me for: ❑ Friday Seminar "Media Relations: Survival Tactics for the City Official" ($85) List any situation /problem /issue you'd like addressed during this workshop: ❑ Friday Evening Workshop "Negotiation Skills for Home, Office & City Hall" ($15) CONFERENCE FOR NEWLY ELECTED OFFICIALS February 5, 1983 (zip) LEAGUE OF MINNESO'T'A CI'T'IES CONFERENCE FOR NEWLY ELECTED OFFICIALS SATURDAY, FEBRUARY 5, 1983 RAMADA INN, ST. PAUL SEMINARS FOR ALL ELECTED OFFICIALS "Media Relations: Survival Tactics for the City Official" ❑ Saturday Conference ,I "Conference for Newly Elected Officials" ($35) and ❑ Saturday Conference "Conference for Newly Elected Officials /Spouse" ($20) Spouse Name: "Negotiation Skills for Home, Office & City Hall ' ❑ Registration fee in the amount of $ ,. is enclosed. (Checks should be made payable to GTS.) ❑ Please bill my city. (Purchase order must be enclosed.) Return by January 28 to: Government Training Service, 202 Minnesota Building, 46 East Fourth Street, St. Paul, MN 55101 (612/222.7409 or toll free 800/652.9719). A;, FRIDAY, FEBRUARY 4,1983-- RAMADA INN, ST. PAUL Media Relations: Survival 'Tactics for the City Official Friday, February 4, 1983 9:00 a.m. - 4:30 p.m. Sponsored by the Government Training Service Today's city official can no longer get by without well- sharpened media relations skills. The advent of the open meeting law, cable - televised council meetings, increased assertion of the public's "right to know" as well as the ongoing shift of responsibilities to the local level have all contributed to this fact of life. This workshop offers an exceptional opportunity to discover — through demonstrations and expert instruction — the key principles for success in working with the broadcast and print media in your area. As a participant, you will learn: • your rights in an interview • how to answer the 9 toughest news questions • how to avoid the 10 most common interview mistakes • how going "off the record" can hurt your image, and your re- election chances as well • how to deal with the fact that the media isn't perfect •tips on holding successful news conferences and being prepared for media emergencies • what to do before the "I- Team" arrives • how to be more,comfortable facing TV cameras or fielding questions on a radio talk show • the politics of`media relations • the special demands of cable TV — the new publicity frontier • the answers to your specific questions NOTE This program will present practical information of value to veteran and newly elected officials from small or large cities, as well as administrative staff. It is designed to be highly participative and to emphasize the issues of particular interest to those in attendance. Participants will be asked to bring a list of 10 questions they never want to be asked, plus 10 questions they'd like to answer if only someone would ask! FEE The registration fee of $85.00 includes tuition, lunch, refreshment breaks, special materials, and a copy of the course handbook. FACULTY James Lukaszewski, President of MISC Public Relations and author of the Minnesota Publicity Handbook and the Twin Cities Publicity Handbook. He consults with a variety of trade and professional associations, businesses, and city, state and federal agencies requiring public /media relations assistance; and is known for the excellence of his training efforts. Mr. Lukaszewski served as deputy commissioner of the Minnesota Department of Economic Development, director of publicity and promotion for the state of Minnesota and as a staff assistant for media relations to former Governor Wendell Anderson. Negotiation Skills for Home, Office & City Hall Friday, February 4, 1983 7:00 - 9:00 p.m. Sponsored by Women in City Government Presented by the Government Training Service Negotiation is the art of creating solutions that give each participant a positive stake in the outcome. Whether you are dealing with a spouse, co-workers, colleagues on the city council or the public, there are techniques and strategies which can help you reach your objectives with a minimum of frustration. This is especially important for city officials trying to eliminate some of the stress caused by competing demands, multiple . roles, and limited time. This session will cover: •the three crucial variables in successful negotiation: time, power information •the process of negotiation • barriers to negotiation • basic skills to develop • negotiation tactics to use and to avoid Participants will learn basic concepts and then have the opportunity to practice hypothetical situations in small groups under expert guidance. ALL elected officials and administrative staff are welcome for an evening of learning and sociability! FEE The registration fee for this program is $15.00 payable with registration. A cash bar reception will be held following the program. FACULTY Dr. Andrea Molberg, licensed consulting psychologist and adjunct faculty member of the College of St. Thomas. Has conducted numerous seminars on negotiation skills, effective communication and conflict management for The Management Center as well as for local and state government audiences. Selected as an Outstanding Young Woman in America in 1978. Conference for Newly Elected Officials Saturday, February 5, 1983 8:00 a.m..to 4:30 p.m. Sponsored by the League of Minnesota Cities Presented by the Government Training Service Now that the elections are over, it's time to take your seat on the council and meet the growing challenge of governing your city. Recognizing the tough job and serious responsibilities confronting you, the League of Minnesota Cities and the Government Training Service'are offering a one -day Conference for Newly Elected Officials to ease the transition. WHO SHOULD ATTEND The Conference will speak primarily to newly elected Mayors and Council Members; however, any incumbent elected official or appointed employee will find it to be a valuable "refresher" course. In response to numerous requests, we have initiated a special "spouse" registration. FEE The Conference fee of $35 includes tuition, materials; luncheon and breaks. The "spouse" Conference fee of $20 Includes all the above except materials. Gary Bastian, Council Member City of Maplewood Meg Bye, Council Member City of Duluth Ralph Chesebrough, Council Member City of White Bear Lake Carol Coulter, Mayor City of Cross Lake Susan Edel, Council Member City of Winona Walter Fehst, City Manager City of Robbinsdale Nancy Fiereck, Clerk- Treasurer City of Clear Lake Robert Filson, City Administrator City of Mora George Hoff, Attorney at Law Collins, Hoff and Allen, P.A. Gunnar Isberg, Council Member City of Northfield and President, Gunnar Isberg and Associates David Kennedy, Attorney at Law LeFevere, Lefler, Kennedy, O'Brien and Drawz Robert Lockyear, Planning Coordinator Washington County George Marks, Council Member City of St. Anthony Jo Nunn, Mayor City of Champlin and President, League of Minnesota Cities Jan Petersen, City Attorney City of St. Cloud Donald Slater, Executive Director League of Minnesota Cities Sig Stene, Mayor City of Lindstrom PROGRAM 7:15 a.m. Registration 8:00 Welcome and Introduction to the Day........ .. ........................ Jo Nunn 8:20 SURVIVAL TACTICS FOR THE NEWLY ELECTED OFFICIAL............ Me 'g Bye 8:55 COUNCILS — WHAT THEY,CAN AND CANNOT DO ................... Dave Kennedy 10:25 OPEN MEETING LAW /DATA,,yPRACTICES ACT ........................ Jan Petersen 11:05 PERSONAL LIABILITY, CONFLICT OF INTEREST AND YOU............ George Hoff 11:45 LEAGUE OF MINNESOTA CITIES — A RESOURCE FOR CITIES........ Jo Nunn Donald Slater 12:10 p.m. Luncheon INFORMAL ROUNDTABLE DISCUSSIONS 1:15 FINANCIAL REALITIES .............. ............................... Walter Fehst 1:45 USING DEVELOPMENT TOOLS ...... ............................... Susan Edel 2:30 GOVERNING YOUR CITY — GETTING A GOOD START (practical tips in three'critical areas) Smaller Cities (under 1,000 population) Budgeting and Finance ............. .............:................. Nancy Fiereck Planning and Zoning ............... ............................... Robert Lockyear Personnel and Labor Relations ...... ..............:................ Carol Coulter Medium -Size Cities (1.5,000 population) , Budgeting and Finance ............. ......:........................ Robert Filson Planning and Zoning:........, Gunnar Isberg Personnel and Labor Relations .....: ............................... Sig Stene Larger Cities (over 5,000 population) Budgeting an finance............. ............................... a ry Bastian .Planning and Zoning. ............................................. George Marks Personnel and Labor Relations ........................ ............ Ralph Chesebrough 4:00 74:30 (optional) Questions and Answers FACULTY Gary Bastian, Council Member City of Maplewood Meg Bye, Council Member City of Duluth Ralph Chesebrough, Council Member City of White Bear Lake Carol Coulter, Mayor City of Cross Lake Susan Edel, Council Member City of Winona Walter Fehst, City Manager City of Robbinsdale Nancy Fiereck, Clerk- Treasurer City of Clear Lake Robert Filson, City Administrator City of Mora George Hoff, Attorney at Law Collins, Hoff and Allen, P.A. Gunnar Isberg, Council Member City of Northfield and President, Gunnar Isberg and Associates David Kennedy, Attorney at Law LeFevere, Lefler, Kennedy, O'Brien and Drawz Robert Lockyear, Planning Coordinator Washington County George Marks, Council Member City of St. Anthony Jo Nunn, Mayor City of Champlin and President, League of Minnesota Cities Jan Petersen, City Attorney City of St. Cloud Donald Slater, Executive Director League of Minnesota Cities Sig Stene, Mayor City of Lindstrom -inVd '1S `NNI ` 0VV4 8 C96L `ti JIub nu93J `AVGIad auawuaeAoE) Aa/o u/ uawoM Aq pajosuods -oo ,,IIBH A1!0 V 90illo `9W0H JOJ SIHNIS uo! }le!}o69N„ pule , epillo A1!0 9y1 aol so!joel IeA!AinS :suo!llelaH e!pc- S'IHI3I330 Q313313 H03 SHVNIN3S C SlN3S38d 331AHgS 9NINIVt1.1 IN3WN83A09 LOCATION The location for both programs is Ramada Inn (1870 Old Hudson Road, White Bear Avenue exit off 1 -94, St. Paul, MN 55119, 612/735- 2330). REGISTRATION Register in advance by mailing the attached form. Multiple registrations can be made by duplicating the form. Registrations - should -be- received -by- Friday; January 28. CANCELLATION Fees will be fully refunded if registration is cancelled in writing by February 1. Alternates will be accepted at any time. FOR INFORMATION Vicki Dettwiler (additional brochures) Carol Schoeneck (program details Government Training Service 202 Minnesota Building 46 East Fourth Street St. Paul, MN 55101 612/222 -7409 or toll free 800/652 -9719 ABOUT THE GOVERNMENT TRAINING SERVICE The Government Training Service is a public, joint powers organization providing training and consulting services to public officials, employees and employers in the state of Minnesota. Its members include the League of Minnesota Cities; the Association of Minnesota Counties; the Minnesota Association of Townships; the University of Minnesota; the State Department of Energy, Planning and Development; the State Department of Employee Relations; and the Minnesota Association of Regional Commissions. '(61L6-Z99/009 094'1101 JO 609L-ZZZ /Zl9) 10195 NIN 'Ined ' ;S 'taailS yljnod lse3 9q '6u!ppriq elosauu!yy ZOZ 'GOINGS 6ulu1eJl luawwanoo :oi 8Z kuvnNvr Aq wnlaid (Sl$) .,IleH Apo V ao!i/•o 'awoH col SIINS u011e11068N„ ❑ -posoloua aq lsnw japio aseyoind -Apo Aw II!q aseald ❑ :doysNionA s!yl 6uunp (,Sig of elgeAed apew eq pinoys sMoayo) pessaippe a )i!I p,noA anss!/welgad/uo!lerips Aue lsl-1 -posoloua s! $ lo lunowe ayl ui eel uo!leils!6a8 ❑ (59$) ,leioillo Apo 9yi jol solloel IeAIAinS :suo!ieleH eip9W„ ❑ Jo; aw Jalsl69J aseald (diz) (6113) (188JIS) - ssaippy auoyd MJoM Apo 913!1 aweN £961 't, tienjge3 `AaP!i3 11SIBI01110 POID813 Hof sleulwaS„ WaO3 NOIIVHISlJ3» Media Relations: Survival Tactics for the City Official Friday, February 4, 1983 9:00 a.m. - 4:30 p.m. Sponsored by the Government Training Service Today's city official can no longer get by without well- sharpened media relations skills. The advent of the open meeting law, cable - televised council meetings, increased assertion of the public's "right to know" as well as the ongoing shift of responsibilities to the local level have all contributed to this fact of life. This workshop offers an exceptional opportunity to discover — through demonstrations and expert instruction — the key principles for success in working with the broadcast and print media in your area. As a participant, you will learn: *your rights In an interview • how to answer the 9 toughest news questions • how to avoid the 10 most common interview mistakes • how going "off the record" can hurt your image, and your re- election chances as well • how to deal with the fact that the media isn't perfect •tips on holding successful news conferences and being prepared for media emergencies • what to do before the "I- Team" arrives • how to be more comfortable facing TV cameras or fielding questions on a radio talk show • the politics of media relations • the special demands of cable TV — the new publicity frontier • the answers to your specific questions NOTE This program will present practical information of value to veteran and newly elected officials from small or large cities, as well as administrative staff. It is designed to be highly participative and to emphasize the issues of particular interest to those in attendance. Participants will be asked to bring a list of 10 questions they never want to be asked, plus 10 questions they'd like to answer if only someone would ask! FEE The registration fee of $85.00 includes tuition, lunch, refreshment breaks, special materials, and a copy of the course handbook. FACULTY James Lukaszewski, President of MISC Public Relations and author of the Minnesota Publicity Handbook and the Twin Cities Publicity Handbook. He consults with a variety of trade and professional associations, businesses, and city, state and federal agencies requiring public /media relations assistance; and is known for the excellence of his training efforts. Mr. Lukaszewski served as deputy commissioner of the Minnesota Department of Economic Development, director of publicity and promotion for the state of Minnesota and as a staff assistant for media relations to former Governor Wendell Anderson. Negotiation Skills for Home, Office & City Hall Friday, February 4, 1983 7:00 - 9:00 p.m. Sponsored by Women in City Government Presented by the Government Training Service Negotiation is the art of creating solutions that give each participant a positive stake in the outcome. Whether you are dealing with a spouse, co- workers, colleagues on the city council or the public, there are techniques and strategies which can help you reach your objectives with a minimum of frustration. This is especially important for city officials trying to eliminate some of the stress caused by competing demands, multiple roles, and limited time. This session will cover. • the three crucial variables in successful negotiation: time, power information • the process of negotiation • barriers to negotiation • basic skills to develop • negotiation tactics to use and to avoid Participants will learn basic concepts and then have the opportunity to practice hypothetical situations in small groups under expert guidance. ALL elected officials and administrative staff are welcome for an evening of learning and sociability! FEE The registration fee for this program is $15.00 payable with registration. A cash bar reception will be held following the program. FACULTY Dr. Andrea Molberg, licensed consulting psychologist and adjunct faculty member of the College of St. Thomas. Has conducted numerous seminars on negotiation skills, effective communication and conflict management for The Management Center as well as for local and state government audiences. Selected as an Outstanding Young Woman in America in 1978. OQ THE tol OA OAP ~lNN1A ASSETS — OVER $1.5 BILLION ... MEMBERSHIP —OVER 100,000 OFFICERS: Donald J. Sandeen, Chairperson Clifford Dahl, Vice Chairperson James F. Lord, Treasurer C. Mike McLaren, Executive Director public employees retirement association TO: ALL GOVERNMENTAL UNITS DATE: December 21, 1982 SUBJECT: PASSAGE OF H.F. 4 DURING THE THIRD SPECIAL SESSION OF 1982 I am sure that by now you have been exposed to the recent legislation passed to solve the state's budget problems. This legislation impacts PERA, as well as other state and local pension funds, in various ways. It is our understanding after reading the bill, that the change in the law applies to all PERA members, commencing with the first full pay period after December 28, 1982, and ending with the last full pay period before January 1,1984. Each employee's deductions will increase by 2 percent, as shown below: From To Coordinated Fund 4% 6% Basic Fund 8% 10% Police and Fire Fund 8 %, 10% The EMPLOYER'S CONTRIBUTION REMAINS UNCHANGED; that is, you should continue to send in 5' percent of payroll for the Coordinated Fund, 10' percent of payroll for the Basic Fund, and 12 percent of payroll for the Police and Fire Fund. I am sure that you are aware of the short time frame we have to implement the changes. Like yourself, I am concerned about how all the changes will be implemented in a timely manner. Be assured that the administrative staff of PERA will keep you advised of all aspects of the bill as we become fully apprised of them. For your information, we were not consulted on the bill nor did we have input into or approve the solution involving public pensions. The PERA Board remains united in opposition to any additional increases in contributions required to fund the program, or any other provision that allows public pensions to be used in a bail -out scheme for state budget problems. The bill also addresses the area of federal taxability of employee contributions to PERA. We are having our legal counsel review this provision and will contact you in the near future "regarding this proposal. Attached is an explanation of how you should report the additional contributions on the Salary Deduction Report(s). Do not report the additional 2 percent as a separate figure; only one employee deduction should be listed for each member. The entire amount will be placed in each individual's account and is refundable upon termination. If you have any questions concerning this new reporting procedure, or any other questions concerning legislation, please do not hesitate to contact the PERA Field Service Department at 296 -7493. Sincerely, C ;of /0-. C. Mike McLaren Executive Director= 203 capitol square building 550 cedar street St. paul, minnesota 55101 (612) 296 -7460 PERCENTAGE CHANGES ARE EFFECTIVE THE FIRST FULL PAY PERIOD AFTER DECEMBER 28, 1982. S A L A R Y D E D U C T I O N R E P O R T I'.rn�ent 3Lm�:ntJ A.. rites. ea. rhdi ,na,itn:aru:,.l.IV,a6;.•..tha iil: da Tr•' a :..r:r::a- .:(::n:nva.rrr•:f:i.c .,vu.IL.ard reVrce.n:rt a'i •1n:i�: n, •u be,r.Jrt.d to file Nrr.�:1v DI '-.. morn I•.lcJ '�...rr. with arcnnp.n.!I:•j aDlpioy.•r :u:.l :Iddltianul rm�l:,pvr o,n lr.:a:ict,. Complete summary for each and every unique -coded report. (Example: separate tl .t �,:.•. .,.:eif -i by!4- Inte—t due vn lute GUlavnb: ,eu over" Side. complete summaries for unit number 0180 -00, 0180 -01, 0180 -02, 0180 -03, etc.) Insert pay period dates in box provided in upper right -hand corner of form, = including both beginning and ending dates (month, day, year). Use a new form for each pay period. z� Make sure any clerk or address changes appear on your report. Insert paid date (month, day, year) in space under pay period box. Calculate deductions. NOTE THAT THE EMPLOYEE DEDUCTIONS HAVE CHANGED TO 10% FOR BASIC FUND MEMBERS, 6% FOR COORDINATED FUND MEMBERS, AND 10% FOR POLICE AND FIRE FUND MEMBERS, BUT EMPLOYER CONTRIBUTIONS REMAIN THE SAME AT 8% PLUS 2u,% - BASIC, 4" PLUS 14% - COORDINATED, 12% - POLICE AND FIRE. Please place deductions under the columns indicated for each fund, although percentages shown are incorrect. Insert status beside the employee's name under the heading, "Types of'Changes," on every report. (These would include terminations, new members, leaves of absence, layoffs, retired, deceased, etc.) Include the exact date the change took place. On a name change, do not cross off a member's name but, in the change column, sho "Married, now A completed Membership Form must be sent with the Form 5 on which the member's name and first deduction appear or, if not possible, mail it separately (but prior to or at the same time as the Form 5). A member number will be issued when we receive the first deduction. List Social Security number for new employees. Type or print neatly and make sure all deductions and gross amounts match up acros the page to the correct member. <_ Check your report for completeness and attach all checks. Sign you? report, insert your title and telephone number. Return the two white copies to us, but keep the yellow copy for your records. Percentages shown are incorrect. Employee percentages should be 10% for Basic, / '� 6% for Coordinated, 10% for Police and Fire. EMPLOYER PERCENTAGES ARE THE SAME (� AS SHOWN ON THE FORM. \ I'I.aA MA1l.i:D ..t �I:IT �U. L�I..LC �uuC I ANYTOWN CITY 01-17- 0001 -01 NY 1'!.xPID 12 -31 -8 PAC. +^ HENRY SMITH C w0 1 oA+ CITY OF ANYTOWN / 13 ANYTOWN MN 50000 ,,.CiICYCNlCrL0.WLD, �� PAY DAY / a fl NL 1::1eN NA:IEor YCwezA.4D *1 1.%L C' REGULAR FUND BASIC 10 PERCENT, '!1'IIANUi AND rffclTtvv t1An v0. Awt. ­cc CA:: I1: \D cw.'us, rM MLII'9 0. FMMI NOW -SKITH HENRY 000 -00 -0000 M I //JOO.00 /00.00 REGULAR FUND COORDINATED 6 PERCENT 00 0 DMAN -MR N 000 -00 -0000 /a 00.00 a? 100000 NES HN 000 -00 -0000 T — c /o a •� 100001 JONES MARCELL 000 -00- , le ,. A seNJ RR.✓,C 000-00- 0 ( j 5mrrg Yoa00 110 36. / . /O POLICE AND FIRE FUND 10 PE CENT 800002 ALLEN JEFFREY T 000 -00 -0000 800001 HENDERSON SAMUEL 000 -00 -0000 %y Oo SO 800000 EANJ GraOR&AF 00 - / G 00.00 0.0v t51l:V I.%�T rA(;t: -%ND ANY rU:e �II11 R'INd I OA. LAYOFF, OR RETURN t:RWS3 FARN1N(;S "f0 "rAl. F.: \rlf FUND) FROM I.UA. LAI FF) TorALLNIPLOYEECOXYItIBUT1UNS TO CAL EMPLOY ER(:ONTRIBUTIUN9 �OOd. D ! .� + /✓•-�7 < ,i 1 IiA /00. 00 J�'y ei uA O,u - --TGTrFJ1z1ZEUSIGNATURE L TOTAL ADDITIONAL EMPLOYER 0� �. �j L�f./ CONTRInUTIONS u n.y: CHANU TOTAL COY'fltlllUT1UNS 2s,� o7Sa(i t'i• ''// ry0. Ml: ":1' RESOLUTION WHEREAS, by letter dated December 8, 1982, from the Minnesota Department of Transportation, authorization was recommended for speed limits for CSAH 158 between CSAH -62 and T.H. 100; and WHEREAS, the Edina City Council believes that certain revisions are desir- able and that, because of local conditions, the speed limit on CSAH -158 should be as follows: 30 MPH from CSAH -62 to View Lane 35 MPH from View Lane to Villa Way 30 MPH from Villa Way to T.H. 100; NOW, THEREFORE, BE IT RESOLVED that the Edina City Council does hereby request that the Minnesota Department of Transportation review its find- ings as to CSAH -158 to conform with the recommendations of the Edina City Council. DATED this 3rd day of January, 1982. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foredoing resolution was duly adopted by the Edina City Council at its Regular Meeting of January 3, 1983, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 5th day of January, 1982. City Clerk - -- .' ;' ILL 111r. IIIL��� league of minnesota cities December 6, 1982 Dear City Clerk: Enclosed is a copy of the proposed Legislative Policies of the League of Minnesota Cities for the 1983 -1984 Legislative Session. These proposed policies will be considered at the morning session of the League.of Minnesota Cities annual Legislative Conference to be held Wednesday, January 26, 1983, at the St. Paul Radisson Hotel, 11 E. Kellogg Boulevard. More information about this conference, including registration forms, will be found in the December issue of Minnesota Cities. A list of the A and B priority proposed policies is enclosed. Please ask your city council to consider which five of the proposed policies are most important to your city. The form should be returned to us by January 14th, and the results of the Cities Legislative Action Survey announced at the Legislative Conference. It is extremely important that each city return this survey_so that the League will have_a - clear_ directive as to which issues are of major important to the cities of Minnesota. Si rely yours, , a,4 Donald A. Slater Executive Director. DAS:glb 1 83 university avenue east, st. paul, minnesota 551 01 C6121227-5600 I STATE LEGISLATIVE ACTION SURVEY Return to: Duke Addicks Legislative Counsel League of Minnesota Cities 183 University Avenue East St. Paul, MN 55101 Name of Your City Name and Title of Person Returning Survey At a meeting of our city council, the following five proposed policies were selected as being of the highest priority for our city (an X. indicates each of the five policies selected. - Public Health and Safety PHS -1 Good Samaritan Liability PHS -2 Fire Personnel Standards PHS -3 Issues in Law Enforcement Personnel PHS =4 Adverse Possession PHS -5 Fire Codes PHS -6 Updating of Building and Fire Codes PHS -7 Building and Energy Code PHS -8 Handicapped Provisions.of the State Building Code PHS -9 Youth Service Bureaus PHS -10 Work- Restitution,Programs PHS -11. Emergency Medical Services PHS -12 Liquor Issues Personnel, Pensions and Labor Relations PPLR -1 Minnesota Public Employee Labor Relations Act PPLR -2 Day Labor Restrictions OVER State Legislative Action Survey Page 2 PPLR -3 PPLR -4 PPLR -5 PPLR -6 PPLR -7 PPLR -8 PPLR -9 PPLR -l0 PPLR -11 PPLR -12 Government Structure Workers' Compensation PERA Benefits, Finance and-Administration Relief Association Member Lobbying Formal Civil Service Systems Government Training Service Funding State Board of Investment Performance, Unemployment Compensation. 'Veterans Preference Volunteer Firefighters Double Dipping Disability Retirement GS -1 Mandates GS -2 Open Meetings GS -3 Uniform Information Practices GS -4 Personal Bonds GS -5 Adjusting Dollar Limits GS -6 State Licensing of Contractors GS -7 Tort Liability GS -8 Cable Television GS -9 State Audits and City Financial Report Requirements GS -10 Publication of Small Cities' Financial Statements GS -11 Uniform Local Government Election Day GS -12 Election Day Registration GS -13 Campaign Financing and Disclosure State Legislative Action Survey Page 3 GS -14 Validating Absentee Ballots. Revenue Sources RS -1 Levy Limits RS -2 Adequate Funding for Local Government Aid RS -3 Alternative Revenue Sources RS -4 Special Assessment Financing RS -5 Local Government Aid Formula RS -6 Timing of Property Tax Payments RS -7 Homestead Credit Land Use, Environment, Energy and Transportation LUEE -1 Transportation LUEE -2 Solid and Hazardous Waste Management LUEE -3 Manufactured Housing LUEE -4 Agricultural Land Preservation LUEE -5 Surface Water_ Management_ LUEE -6 Flexible Approach to Pollution Control LUEE -7 Eminent Domain Law LUEE -8 Rezoning Requirements for Cities of the First Class LUEE -9 Energy Conservation and Production LUEE -10 Shade Tree Disease Control . Development Strategies DS -1 Community Development Principles DS -2 Small Cities Community Block Grants DS -3 Special Assessments OVER State Legislative Action Survey Page 4 DS -4 Enterprise Zone and Industrial Employment Property DS -5 Tax - Exempt Status of Land Held by Cities for Development DS -6 Small Business Development Financing EL [1Unul P league of minnesota cities December 20, 1982 TO: City Clerks and Managers. FROM: Research Staff RE: Implementation of PERA'withholding changes The recently passed state budget bill contains several provisions affecting city payrolls. Some confusion has arisen over implementation of these provisions. This memo attempts to answer some of the common questions. 1. When does the change in the employee contribution to PERA take effect? The change affects the first full pay period beginning after Dec. 28. As an example, if you pay employees on,Dec., 31 for the pay period of Dec. 16 through Dec. 31, the change would not affect that paycheck. On the other hand, if you pay on Jan. 14 for the pay period of Jan. 3 through Jan. 14, the PERA change will affect that paycheck. 2. . What exactly is the change? Each employee's PERA deduction should be increased by,2% of salary. A "coordinated" fund member will then contribute a total of 6%, (instead of the current 4 %) while a "basic" member or a.police and fire fund member will contribute a total of 1O%, (instead of the current 8 %). The city_'s contribution in each case - - -- remains unchanged. (PERA will forward part of the city's contribution to the state treasury,) 3. Can the city simply pick up the additional 2% itself without increasing The employee'-s contribution? No. The city could increase the employee's salary by 2 %, or by any other amount for that matter. Rut, that increase would be part of the employee's salary, and thus PERA deductions and tax withholding would be due on the full salary, including the increase. 4. How should federal tax withholding be handled on these increased employee PERA contributions? The intent of the bill is to restructure the PERA system so that the employee's full contribution would be deductible for federal income tax purposes. However, that deductibility depends on receiving a favorable IRS ruling, -which has not yet occurred. Until further notice, you-should treat the employee's PERA contribution as part of gross salary for calculating federal income tax and FICA (social security) withholding. (Note: Even after receipt of a favorable IRS ruling, the employee's PERA contribution will continue to be subject to FICA withholding.) OVER 1 83 university avenue east, st. paul, minnesota 55101 (612)227-5600 December 20, 1982 PERA withholding changes Page 2 .The League has requested Minnesota's Senators and Congressmen to encourage the IR.S to act promptly on the request for a ruling. It might be useful for city officials also to contact these Congressman and Senators Durenberger and Boschwitz similarly to request their assistance. 5. How are the increased employee PERA contributions treated for state income tax purposes? The employee's PERA contribution is taxable under the state income tax, and should therefor be included in gross income for calculating state income tax withholding. In other words, withhold state taxes as you have been doing up to now. 6. What is the effect of AFSCME's lawsuit challenging the new law? AFSCME has asked the Supreme Court for an injunction to prevent the change in PERA.contributions from taking effect. The Court has appointed a special, three -judge panel to hear the arguments, but it is unlikely that any decision will be made until Dec. 28 or 29 at the earliest. If an injunction is issued, we will inform cities immediately. Otherwise, cities should assume the law will take effect as described above. 7. When does the increased state income tax withholding take effect? The state Revenue Department is preparing revised withholding tables to`" reflect. the 10% surcharge. They expect to have these tables to employers by Jan. ]. The revised withholding schedule is to'be applied to any paycheck issued after Jan. 1. (Note that this effective date is different from the.effective date of the PERA withholding change.). If you have not yet received the new tables by the time of your first payroll after Jan. 1, use the old tables for that payroll, and use the new tables for the next payroll. 8. `How are .these pension funding changes related to proposals for a "guarantee" of employer pension contributions? PERA members recently received a letter from John Allers of the Public Pension Protection Association urging support for legislation to guarantee employer pension contributions. This question is really not related to the recent pension funding, changes; had the proposed legislation been in effect it would not have prevented the sort of shift of responsibility for pension contributions from the employer to the employee which the recent bill mandated. What the proposed legislation would do is'prevent the legislature from diverting money already contributed to PERA by employers to purposes other than pensions. There are valid arguments for enacting this sort of guarantee, and the LMC Board will be- considering supporting such legislation. It is, however, a separate issue from the funding changes now being implemented. PT:glb