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Home My WebLink About2022-06-09 EEC AgendaAg enda Energy and Environment Commission City Of E dina, Minnesota Public Works - Multi-purpose R oom Meeting will take place in person. Masks are requested. Thursday, June 9, 2022 7:00 PM I.Ca ll To Ord er II.Roll Ca ll III.Approva l Of Meeting Agenda IV.Approva l Of Meeting Min u tes A.Min u tes: E n ergy and Environ m ent Com m ission Ma y 12, 2022 V.Special Recogn ition s An d Presentation s A.Sp ecia l Presen ta tion: 2023 Com m ission W ork Pla n Kicko) VI.Com m u n ity Com m ent During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. G enerally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Rep orts/Recom m en d ation s A.2022 W P #1: Su p p ort Na tura l Habita t B.2022 W P #4: EE C tabling at even ts C.2023 W orkp la n Develop m ent Kicko) D.Mon thly call for com m u n ication req u ests VIII.Cha ir An d Mem ber Com m ents IX.Sta) Com m ents A.Com m ission Meetin gs Retu rn to City Ha ll Ju ly 2022 X.Adjournm en t The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli8cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 9, 2022 Agenda Item #: I V.A. To:Energy and Environment C ommis s ion Item Type: Minutes F rom:G rac e Hancoc k, S us tainability Manager Item Activity: Subject:Minutes : Energy and Environment C ommission May 12, 2022 Ac tion C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: Approve E E C meeting minutes, May 12, 2022. I N TR O D U C TI O N: AT TAC HME N T S: Description EEC Minutes May 12, 2022 Agenda Energy and Enviro nment C o mmissio n City Of Edina, Minnesota P ublic Works - Multi-purpose Room M eeting will take place in perso n. M asks are o ptio nal. Thursday, May 12, 2022 7:00 P M I.C all To O rder C hair Martinez c alled the meeting to order at 7:01pm. I I.R oll C all Ans wering roll c all were C hair Martinez, C ommis s ioners Haugen, Lanzas , Lukens, S c hima, Tes s man and S tudent C ommissioner S humway. Late: C ommissioner Dakane arrived at 7:53pm Absent: Vic e C hair Horan, C ommis s ioner Hovanec and S tudent C ommissioner R awat I I I.Approval O f Meeting Agenda Motion by J ohn Haugen to Approve Meeting Agenda. Seconded by Bayardo Lanzas. Motion Carried. I V.Approval O f Meeting Minutes Motion by Cory Lukens to Approve Meeting Minutes. S econded by J ohn Haugen. Motion Carried. A.Minutes : Energy and Environment C ommission April 14, 2022 V.C ommunity C omment During "Community Comment," the Board/Commission will inv ite residents to share relevant issues or concerns. Indiv iduals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Indiv iduals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might ref er the matter to staf f f or consideration at a f uture meeting. VI.R eports /R ec ommendations A.2022 W P #1: S upport Natural Habitat C ommissioner Haugen updated the C ommission on work related to Initiative #1, which is ongoing. B.2022 W P #4: EEC tabling at events C ommissioners voted to partic ipate in the July 4 parade. C ommis s ioners who did not vote in favor disc ussed that they would not be able to participate, and did not want to volunteer other commissioners . C ommissioner Lanzas will c oordinate. C ommissioner Lanzas invited C ommissioners to sign up to table at the summer F armers Market. Motion by Cory Lukens to Approve E E C participation in J uly 4 parade. Seconded by Hilda Martinez Salgado. Motion Carried. Ayes: 4 Nays: 2 Abstain: 0 Absent: 5 C .2022 W P #6: C ities Networking Events C ommissioner Haugen updated the C ommission on work related to Initiative #6,and the 4/30 C ommissioner Knowledge S hare Event. D.C omment on 2023 C ommis s ion C limate Ac tion Menu C ommissioners rec eived a reques t for c omment from Liais on Hanc ock to c omment on a draft 2023 C ommission Work P lan C limate Ac tion Menu. C omments received include: Add W M1-3 related to organized trash c ollection to the menu Add an action related to multi-modal transportation researc h, including bike lane needs Add W 1-6 and 1-3, related to water management C ommissioners asked about s cope of ac tions for commission c onsideration; whether s ome ac tions should be staff-led ins tead and whether actions could be acc omplis hed in one year. Liais on Hanc ock shared that ac tions c ould be added to a c ommis s ion work plan within a C ouncil C harge, and may not be fully c ompleted within one year. Instead, they could be s tarted by C ommissions as part of "study and report" or "review and rec ommend" and finished by staff in subs equent work plan c yc les . E.Monthly call for c ommunication requests S taff Liaison Hancoc k called for any communic ation reques ts from the EEC pertaining to their work plan initiatives. None were rec eived. VI I.C hair And Member C omments C hair Martinez invited all Members to make comments around the room. VI I I.S taff C omments I X.Adjournment T he EEC meeting was adjourned at 8:13 pm. Motion by Bayardo Lanzas to Adjourn. S econded by Cory Lukens. Motion Carried. T he C ity of Edina wants all residents to be comfortable being part of the public process. I f you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 9, 2022 Agenda Item #: V.A. To:Energy and Environment C ommis s ion Item Type: O ther F rom:G rac e Hancoc k, S us tainability Manager Item Activity: Subject:S pecial P res entation: 2023 C ommis s ion Work P lan Kickoff Information C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: None, information only. I N TR O D U C TI O N: M J Lamon, Edina Community Engagement M anager, will present to the E E C on the 2023 Work P lan process, along with general topics related to effective Board & C ommission participation. AT TAC HME N T S: Description Pres entation: Commis s ioner Annual Review - 2023 Work Plan Staff Memo: 2023 Commis s ion Work Plan Climate Action Menu MJ Lamon Community Engagement Manager Updated 2022.05.23 Commission Member Review 2022 Agenda 2 Work Plan Development o Citywide Work Plans o Calendar o Roles o Sub -committee & working groups o Template o Field Descriptions Council StaffCommissions Decide Strategy Advise Council Community Perspective Manage Operations, Implement Policy, Advise Council Technical Analysis Council •Make policy -level decisions •Hire & supervise City Manager •Approve -Budget and related work plan -Ordinances and policy decisions -Development proposals -Variances and rezoning requests •Appoint advisory boards and commissions Staff •Provide best efforts and technical advice to Council •Manage operations and staff •Propose budget and policies •Carry out Council decisions •Deliver services •Equitable enforce codes and policies Advisory Boards, Commission & Task Forces •Provide community perspective on values and needs •Propose work plan items •Advise the council through work plan charges •Hold hearings as directed by Council •Assist as directed in work plan with engagement efforts Supporting Council Technique Examples on the Spectrum Increasing Impact on the Decision Inform Consult Involve Collaborate Empower Board & Commissions Task Forces Website Open House Public Hearing Workshop Survey Focus Groups Public Meetings Publications City Extra Correspondence Stakeholder Interviews Fact Sheets Comment FormsFairs/Events Tours & Field Trips SHARE COLLECT BRING TOGETHER 5 Commission Subcommittee Working Group Task Force Tenure Ongoing Temporary Temporary Temporary Members Residents Commission members only Commission + Public members As defined Scope Work Plan Work Plan Item Work Plan Item Task Force Charge OML Required Not required Not required Not required Staff Support Yes No Not typically Yes Reports To Council Commission Commission Council or City Manager Key Roles 6 CHAIR STAFF LIAISON •Work with liaison to prepare agenda •Lead meetings and facilitate discussion •Facilitate development of the annual work plan and provide progress updates •Encourage member participation •Manage areas of conflict •Prepare agenda and meeting materials •Provide official notice of meetings •Record & prepare minutes. •Maintain BC official records •Provide technical expertise and access to City staff and resources •Relay information to council 7 Work Plans 8 9 Commission Work Plan Calendar 9 Annual Work Plan Begins January Commissions develop proposed work plans with liaison advice and feedback June–Aug. Commission approves proposed work plan September 23 Chairs present proposed work plans to Council October 6 Staff present recommendations to Council November 1 Council approves work plans December 6 Roles 10 Commission Chair •Lead work plan development •Make sure work plan is not overloaded •Ensure there is a “lead(s)” to each initiative •Present proposed work plan to City Council Staff Liaison •Provide technical expertise, recommendations and advice to the commission •Provide clear recommendations to City Management and/or Council to consider •Ensure work plan template fields are completed Committees & Working Groups 11 Commission Sub - committee Commission Members only Working Group Commission Members Public Members 7 Considerations: -Quorum -Student members Template 12 13 Title Be clear and provide detail Deliverable What exactly will be the product / result of your initiative Budget Staff determines if funds are available, commission collectively decides to available funds Liaison Comments Liaisons will provide you technical advice and feedback *Don’t leave white fields blank Leads Signify who is working on the item, working group? Target Completion Be realistic, impacts to supporting departments Partner Projects Cross commission initiatives, liaisons communicate partner requests Progress Reports Complete quarterly & always before joint meeting 14 Commission Up Commission Staff Council 15 Brainstorm Collect Ideas What do you want to work on? June Review brainstorm list Reduce list How much work capacity do you have? July Determine the priorities Who is leading? August Approve work plan Are all the fields completed? September Steps to Develop your work plan! 16 Climate Action Plan (2023) •Review Climate Action Menu •Consider including one Climate Action to 2023 work plan •For questions, contact EEC Chair Questions? www.EdinaMN.gov 17 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Department Name Phone 952-927-8861 • Fax 952-826-0390 • EdinaMN.gov Date: 06/01/2022 To: Edina Boards and Commissions From: Grace Hancock, Sustainability Manager Subject: Edina Commission Climate Action Menu: 2023 Work Plan options Attachment: 2023 Commission Climate Action Menu Background: The City’s first Climate Action Plan (CAP) was approved at the end of 2021 with 36 strategies supported by 200 actions. The CAP identifies the City’s GHG emission reduction target of 45% below 2019 levels by 2030 and achieve net zero emissions by 2050. The CAP’s goal is to help those who live and work in Edina imagine and achieve a future where the Earth and all who live on it thrive. For more information, the Climate Action Plan was the subject of a 2021 Town Talk, viewable here: https://www.bettertogetheredina.org/town-talks/forum_topics/sustainability-climate-action-plan In 2022, City staff kicked off the implementation of the CAP, undertaking ~60 actions, along with a few actions led by Commissions. With feedback from the Energy and Environment Commission, the Sustainability Division has informed City Council that it will ask that each Commission consider adding a Climate Action to its 2023 work plan. Attached is a refined list of Climate Actions that are suitable for Commission leadership. Some have been identified as especially suitable for certain Commissions, but all are available for all Commissions to consider for their 2023 work plan. These actions were chosen based on the nature of Commission work – resident volunteers who advise Council based on their Commission Charge. The intent for any Climate Action undertaken by a Commission is to study the issue and identify what's possible for Council to consider as next steps. It is not expected that Commissions accomplish the Action within one year, rather it is hoped that Commissions can lend their resident perspective and expertise to make meaningful contributions to the progress of any action they choose to undertake. Action Requested: Commissions should discuss the Climate Action Menu as part of their 2023 work plan development process. Commissions should consider including one Climate Action in their 2023 work plan, and be prepared to mention how their work aligns with the Climate Action Plan when presenting to City Council. For clarifying questions related to any Climate Actions, Commission Chairs should contact the EEC Chair and/or Vice Chair. EEC Chair: Hilda Martinez, hildakimx99@gmail.com EEC Vice Chair: Michelle Horan, mhoran00@gmail.com Strategy Action Potential Commission Work Plan Buildings & Energy 1-5 Partner with local organizations and businesses to educate the public and promote the adoption of energy efficiency habits like purchasing high- efficiency equipment, turning the lights off in unused spaces and at night, having efficient indoor temperature control, and promote home energy audits among their staff and students. BE 1-7 Create a welcome packet for new businesses and residents, which will provide information on all the energy efficiency improvement resources and opportunities. BE 1-13 Establish a performance ratings/labeling program for all homes listed for sale or rent so that owners, tenants and prospective buyers can make informed decisions about energy costs and carbon emissions. Rating program to require Energy Audit/Energy Efficiency Program participation. EEC BE 4-2 Partner with institutions and businesses within Edina to secure commitments to reduce operational greenhouse gas emissions in line with the goals of this Climate Action Plan, achieving carbon neutrality by 2050. BE 4-5 Create an educational program to inform residential and commercial properties about renewable energy opportunities including technologies that eliminate on-site fossil fuel use. Economic Development CE 1-4 Promote Edina as an environmentally friendly destination by highlighting the businesses that are taking steps to reduce resource consumption (Green Business Recognition program).EEC Greenspace GS 1-4 Update City’s Landscape ordinance to include a minimum tree coverage per lawn area or per impervious surface coverage for all new construction or expansion projects. Explore options for decrease of turf grass/lawn coverage and increase of wildflower/prairie grass coverage requirements. GS 1-7 Prioritize planting and preservation of native species of plants and trees and species of plants and trees adaptive to climate change on public and private property through education, incentives and other promotional programs. Ensure that landscaping requirements articulated in the zoning code include the preservation of the maximum possible number of existing trees, the use of native plantings and the preservation of natural areas whenever possible. GS 2-2 Remove and ease lawn/grass requirements in ordinances. GS 2-6 Establish a policy to require the use of native plants in landscaping at City-owned properties. Continue natural vegetation conversion for passive park areas. Add 110 Acres of native plant and pollinator restoration area on City Property by 2040.EEC GS 2-7 Establish a policy and Identify, create, and promote incentives to assist homeowners and households with low incomes by covering some of the cost of converting traditional lawns by planting pollinator friendly food gardens, permaculture, wildflowers, clover or native grasses in an effort to slow the collapse of the state’s bee population. GS 2-8 Develop educational and informational resources providing information on benefits of and strategies for reduced and repurposed lawn space including: native plantings, "carbon gardening" strategies for ornamental gardens, and produce gardens, tree profile rebuilding, elimination of synthetic fertilizer and pesticide use, high mow deck settings, use of biochar amendments, polyculture lawn mixture and other beneficial greenspace practices included in this CAP. Environmental Health HS 2-2 Add climate preparedness elements to public health programs already aimed at vulnerable populations and low-income households and dedicate increased funding to accommodate demand for public health services among at-risk populations. CHC HS 4-3 Support, leverage create relationships with, and enhance community networks and connections for those who require special attention, such as people who are elderly, homebound, disabled, isolated, or those likely to be in need of financial assistance during or after extreme weather events (heat, cold and heavy precipitation).CHC Local Food LF 1- 2 Support existing school and community gardens and provide opportunities to expand community growing spaces with a focus on locating garden infrastructure to serve youth, immigrant, and people with lower incomes or who are experiencing food insecurity. Community growing and garden spaces may include use of park space, unused city owned space, or public right of way/boulevard areas. Program should prioritize conversion of impervious spaces to garden space and preservation/increase of overall green space benefit. Provide on-going promotion, communication, and education of the sites and opportunities including appropriate translated and accessible content. LF 1-4 Incentivize and reward soil best management practice for urban lawns, gardens, landscaping, parks, open spaces, prairies, environmentally sensitive areas, and agricultural land uses.EEC LF 4-2 Establish an Green Business Refrigeration upgrade cost sharing incentive program providing a 25% matching grant for qualified buildings and applicants to switch to green refrigeration practices. EEC Transportation & Land Use TL 3- 2 Eliminate parking minimums to reduce surface parking and institute new parking pricing models to maintain 85% utilization (performance-based parking, off-street parking tax, dynamic pricing, etc.) PC/ETC TL 3-7 Allow and encourage the construction of accessory dwelling units ("ADU") to increase rental opportunities in both established neighborhoods and new development. This will add additional housing options for the City’s workforce, seniors, families with changing needs, and others for whom ADUs present an affordable housing option. PC TL 4-5 Develop incentive and educational programs to transition lawn care companies and homeowners from using fuel-burning lawn equipment (e.g., lawn mowers, blowers) to electric.EEC TL 1-5 Establish a branded communications campaign to promote increased alternative transportation use, with a particular focus on short distance trips (ie <2 miles) including school and other daily commutes.ETC Waste WM 1-2 Support collaborative consumption community projects, such as neighborhood compost projects, tool libraries, and repair cafes through mini-grant programs. WM 2-3 Conduct an organics waste collection pilot project with a sample of City businesses to test the interest, methodology, and amount of commercial food waste that would need to be accommodated by a commercial organics collection program. Explore possible incentives for food retailers, restaurants, and institutions to participate in food waste reuse and recycling programs. WM 3-2 Explore a requirement that all waste be recycled or salvaged at large construction sites. WM 4-5 Promote and partner to support a Fix It Fair at the Library and create a resource list for reuse. W 1-3 Facilitate reduction of water use by top customers annually through an opt-in water reduction program targeting water reduction goals of 20% or more per site. Offer free technical resources to large institutions and businesses to identify specific opportunities for employees or customers to conserve water and incorporate water efficiency into internal operations. Program can be coordinated with the City's Waste Audit and Diversion Assistance program. Goal: 30 business water use audits completed annually with customers engaged in measuring and reducing water consumption. W 1-6 Conduct a Water Conservation "challenge" campaign ask participants to reduce water consumption through water use behavior change strategies, irrigation system utilization, and replacement of fixtures like shower heads with WaterSense certified fixtures. WM 1-3 Explore options for waste hauling improvements supporting CAP goal achievement, including modifications to City's existing licensure process and requirements as well as organized waste hauling strategies. Edina Commission Climate Action Menu: 2023 Work Plan options Date: June 9, 2022 Agenda Item #: VI I.A. To:Energy and Environment C ommis s ion Item Type: R eport and R ecommendation F rom:G rac e Hancoc k, S us tainability Manager Item Activity: Subject:2022 W P #1: S upport Natural Habitat Information C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: R eceive updates and/or action requests. I N TR O D U C TI O N: I nitiative S upport new ordinance development or the modification of current ones to protect tree canopy and explore the benefit from initiatives like No M ow M ay that can help expand the green ground coverage on the City. Deliverable R eview and recommend to C ouncil on trees, greenspace, pollinators, and more sustainable private lawn management such as water sensor on lawn irrigation systems, bee lawns, pollinator friendly gardens, fall/spring cleanup practices. AT TAC HME N T S: Description 2022 EEC Work Plan Approved by City Council December 7, 2021 Commission: Energy and Environment Commission 2022 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Support Natural Habitat (Greenspace and Trees) Support new ordinance development or the modification of current ones to protect tree canopy and explore the benefit from initiatives like No Mow May that can help expand the green ground coverage on the City. Relates to CAP items GC1-4 & GC2-2 Deliverable Review and recommend to Council on trees, greenspace, pollinators, and more sustainable private lawn management such as water sensor on lawn irrigation systems, bee lawns, pollinator friendly gardens, fall/spring cleanup practices. Leads: Hilda Martinez Support: Michelle Horan (pollinators/lawn), Teri Hovanec, Tom Tessman and John Haugen (Trees), Ava Shumway & Suryash Rawat (either) Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Consultation with City Forester. Progress Q1: Progress Q2: Progress Q3: Progress Q4: Approved by City Council December 7, 2021 Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Green Business Recognition Program - Strengthen and bring more business to the Green Business Recognition Program (promotion, outreach, etc.) Deliverable: double the number of businesses participating in Green Business Recognition program Leads: Michelle Horan Support: Cory Lukens, Teri Hovanec, Ukasha Dakane Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on recycling and organic multi-family building program. Deliverable: Comment on developed program Leads: Hilda Martinez & Teri Hovanec Support: Bayardo Lanzas Target Completion Date: Q4 Approved by City Council December 7, 2021 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Partner with Organics Recycling Coordinator Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate and table at City events to educate the community on initiatives by the EEC. Deliverable -Presence at up to 4 City events to include Fourth of July, Open Streets, Arts Fair, and/or Farmers Market. Each EEC member commits to volunteering at least once. Leads: Bayardo Lanzas Support: Hilda Martinez, Suryash Rawat Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: Progress Q2: Approved by City Council December 7, 2021 Progress Q3: Progress Q4: Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Plastic Bag Policy - Revise and update 2017 report on possible recommendations for a plastic bag ordinance. Deliverable: updated report with recommendation. Leads: Michelle Horan Support: Cory Lukens, Tom Tessman, Ava Shumway, Ukasha Dakane, Stephen Schima Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: Progress Q2: Progress Q3: Progress Q4: Approved by City Council December 7, 2021 Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Host 1-2 networking meetings with metro cities environmental commissions Deliverable: 1-2 meetings Leads: Cory Lukens Support: John Haugen, Tom Tessman, Suryash Rawat Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) St. Louis Park inspired Rainwater Rewards Program Approved by City Council December 7, 2021 Date: June 9, 2022 Agenda Item #: VI I.B. To:Energy and Environment C ommis s ion Item Type: R eport and R ecommendation F rom:G rac e Hancoc k, S us tainability Manager Item Activity: Subject:2022 W P #4: EEC tabling at events Disc ussion C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: R eceive update on initiative #4 related to summer F armers Market tabling. B egins June 9, 3-7pm on T hursdays. I N TR O D U C TI O N: W P #4: Coordinate and table at C ity events to educate the community on initiatives by the E E C . Deliverable: -P resence at up to 4 C ity events to include F ourth of July, O pen S treets, Arts Fair, and/or F armers M arket. E ach E E C member commits to volunteering at least once. Date: June 9, 2022 Agenda Item #: VI I.C . To:Energy and Environment C ommis s ion Item Type: O ther F rom:G rac e Hancoc k, S us tainability Manager Item Activity: Subject:2023 Workplan Development Kic koff Dis cus s ion C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: B egin drafting 2023 E E C workplan I N TR O D U C TI O N: C ommission Member Handbook is a resource to guide workplanning process. C ommissions develop proposed work plans from June - August. C ommission approves proposed workplan in S eptember. Chair presents proposed work plan to C ouncil in O ctober. Staff present recommendations to C ouncil in N ovember. Council approves work plan in D ecember. Date: June 9, 2022 Agenda Item #: VI I.D. To:Energy and Environment C ommis s ion Item Type: R eport and R ecommendation F rom:G rac e Hancoc k, S us tainability Manager Item Activity: Subject:Monthly call for c ommunication requests Ac tion C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: S ubmit any communications requests to staff liaison for processing I N TR O D U C TI O N: AT TAC HME N T S: Description EEC Communication Channels Energy and Environment Commission Communication Guidelines Communication Channels These channels are used by Edina’s Communication Department and can be accessed by the EEC. While turnaround time is included, it is recommended that requests be made as early as possible for planning purposes. There will be a call for communication requests as a standing agenda item at each EEC meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte. Type Content Materials from EEC Publishing Frequency Turnaround Time Website Press releases/news alerts (Hometown Heroes is a longer feature – also on social media and recognized at City Council meetings) Topic/ nomination, willingness to be interviewed Ad hoc 1 week (Hometown Heroes = 1-2 months) Better Together Edina Any topic that the Commission wants to get feedback on or engage with the public Topic, drafted text, type of engagement, etc. Ad hoc 1 week Sun Current Newspaper- Guest Column (cannot be submitted on behalf of the Commission/City). Anything coming from the City needs to be submitted by the Comms Dept. Text Weekly Independent submission Edition Edina Newsletter Topic, willingness to be interviewed Monthly 60 days Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1 month Basic post = 1 day Video Agenda: Edina /Mayor’s Minute/ Youtube idea Topic, willingness to be interviewed 2x/month 1 month Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month Send Text Text Topic Opt-in 1 month Other Newsletters PW Pipeline and Parks Activities Directory, The Times (Senior Center newsletter) Topic, willingness to be interviewed 2x/year (The Times = 10x/yr) 3 months City Extra Emails Can choose topic area-bulk emails Topic, draft text Opt-in 1 week Contact Information Grace Hancock Sustainability Manager GHancock@EdinaMN.gov Communication Department Project Lead Times The following lead times are organized by level of work involved by Communication Department. These are recommended by the staff to provide guidance for marketing and communication development. Level 1 (1 day) • Re-order of existing project Level 2 (3 days) • Re-sizing existing project (no other edits) • Website banner images • Basic photo editing Level 3 (1 week- small changes) • Copy changes where text doesn’t move • Postcards • Rack cards • Social media graphics based on existing campaign • PowerPoint presentation graphics for public event Level 4 (2 weeks-updates) • New social media graphics • Updates to existing pieces (new copy, colors, photos or combination thereof) • Posters and flyers • Ads Level 5 (3-4 weeks-significant projects) • New campaigns • New art • Brochures • Reports • Pamphlets and booklets Level 6 (More than 1 month (to be negotiated or determined with Director-large projects)) • Re-brand • Logo design • Publication redesign Date: June 9, 2022 Agenda Item #: I X.A. To:Energy and Environment C ommis s ion Item Type: C orres pondence F rom:G rac e Hancoc k, S us tainability Manager Item Activity: Subject:C ommis s ion Meetings R eturn to C ity Hall July 2022 Information C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: None, information only I N TR O D U C TI O N: