HomeMy WebLinkAbout2022-04-14 EEC AgendaAg enda
Energy and Environment Commission
City Of E dina, Minnesota
Public Works - Multi-purpose R oom
Meeting will take place in person. Masks are requested.
Thursday, Apr il 14, 2022
7:00 PM
I.Ca ll To Ord er
II.Roll Ca ll
III.Approva l Of Meeting Agenda
IV.Approva l Of Meeting Min u tes
A.Min u tes: E n ergy and Environ m ent Com m ission Ma rch 10, 2022
V.Special Recogn ition s An d Presentation s
A.Presen ta tion: City of Edin a Public W orks
VI.Com m u n ity Com m ent
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. G enerally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Rep orts/Recom m en d ation s
A.2022 W P #1: Su p p ort Na tura l Habita t
B.2022 W P #2: Green Business Recogn ition Progra m
C.Ad visory Com m u n ication : Clim ate Action Fundin g
D.Mon thly call for com m u n ication req u ests
VIII.Cha ir An d Mem ber Com m ents
IX.Sta3 Com m ents
X.Adjournm en t
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli6cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: April 14, 2022 Agenda Item #: I V.A.
To:Energy and Environment C ommis s ion Item Type:
Minutes
F rom:G rac e Hancoc k, S us tainability Manager
Item Activity:
Subject:Minutes : Energy and Environment C ommission
Marc h 10, 2022
Ac tion
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
Approve E E C meeting minutes, March 10, 2022.
I N TR O D U C TI O N:
AT TAC HME N T S:
Description
EEC Minutes March 10, 2022
Agenda
Energy and Enviro nment C o mmissio n
City Of Edina, Minnesota
P ublic Works - Multi-purpose Room
M eeting will take place in perso n. M asks are requested.
Thursday, March 10, 2022
7:00 P M
I.C all To O rder
C hair Martinez c alled the meeting to order at 7:02pm.
C hair Martinez welcomed new C ommissioner S tephen S c hima and invited
all EEC C ommissioners to introduce thems elves.
I I.R oll C all
Ans wering roll c all were C hair Martinez, Vic e C hair Horan, C ommis s ioners
Hovanec , Lanzas, Lukens , S chima, and S tudent C ommissioner R awat.
Late: C ommissioner Dakane (7:12); student C ommis s ioner S humway (7:27)
Absent: C ommis s ioners Tessman and Haugen
I I I.Approval O f Meeting Agenda
Motion by Cory Lukens to Approve Meeting Agenda. Seconded by
Bayardo Lanzas. Motion Carried.
I V.Approval O f Meeting Minutes
A.Minutes : Energy and Environment C ommission F ebruary 10, 2022
Motion by Michelle Horan to Approve F ebruary 10 Meeting Minutes.
Seconded by Hilda Martinez Salgado. Motion Carried.
V.S pec ial R ec ognitions And P res entations
A.P res entation: C ity of Edina As s t. P arks Direc tor
C ity of Edina As s is tant Director - P arks and Natural R esources joined the
C ommission to present information and updates on goals related to the
C ity's Turf Management P lan and 2020 P ollinator R es olution.
B.P res entation: C limate Action P lan Year 1 Implementation P lan
S us tainability Manager G race Hanc ock presented a Year 1 C limate Action
P lan Implementation P lan to satis fy the following C AP ac tion: "T he C ity
Manager will work with s taff to develop a year 1 implementation plan that
spec ifies a work sequenc e and timeline for implementation tasks , es timates
necessary funding and s taffing res ourc es , and outlines an acc ountability
proc es s , to be presented to the Energy & Environment C ommission for
c omment by the end of March 2022. P rogres s updates will be reported to
the Edina Energy & Environment C ommis s ion and C ity C ounc il on a s emi-
annual basis."
VI.C ommunity C omment
During "Community Comment," the Board/Commission will inv ite residents to share relevant issues or
concerns. Indiv iduals must limit their comments to three minutes. The Chair may limit the number of
speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on
tonight's agenda may not be addressed during Community Comment. Indiv iduals should not expect the Chair
or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might
ref er the matter to staf f f or consideration at a f uture meeting.
VI I.R eports /R ec ommendations
A.2022 W P #1: S upport Natural Habitat
C hair Martinez presented for approval a R es olution of S upport for No
Mow May Initiative 2022.
Motion by Bayardo Lanzas to Approve Resolution of Support for No Mow
May Initiative 2022. Advance to Council.. Seconded by Michelle Horan.
Motion Carried.
B.2022 W P #2: G reen Busines s R ec ognition P rogram
Vice C hair Horan pres ented new working group members for appointment
to the G reen Busines s R ec ognition P rogram working group.
Motion by Hilda Martinez S algado to Approve working group members.
Seconded by Cory Lukens. Motion Carried.
C .2022 W P #5: P las tic Bag P olicy
Vice C hair Horan pres ented new working group members for appointment
to the P las tic Bag P olicy working group.
Motion by S tephen Schima to Approve working group members. S econded
by Cory Lukens. Motion Carried.
D.2022 W P #6: C ities Networking Events
No action at this time.
E.Monthly call for c ommunication requests
S taff Liaison Hancoc k called for any communic ation reques ts from the
EEC pertaining to their work plan initiatives. None were rec eived.
VI I I.C hair And Member C omments
C hair Martinez c ommented on the s tate budget surplus of $9+ billion and
asked how the C ity might take ac tion related to its R esolution of S upport
for C limate Ac tion by reques ting s ome of thes e funds be dedic ated to
c limate action and res ilienc y.
I X.S taff C omments
X.Adjournment
T he EEC meeting was adjourned at 8:35pm.
Motion by Bayardo Lanzas to Adjourn. S econded by Cory Lukens. Motion
Carried.
T he C ity of Edina wants all residents to be comfortable being part of the public process. I f
you need assistance in the way of hearing amplification, an interpreter, large-print
documents or something else, please call 952-927-8861 72 hours in advance of the meeting.
Date: April 14, 2022 Agenda Item #: V.A.
To:Energy and Environment C ommis s ion Item Type:
O ther
F rom:G rac e Hancoc k, S us tainability Manager
Item Activity:
Subject:P res entation: C ity of Edina P ublic Works Information
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
R eceive information from P ublic Works staff related to streets management.
I N TR O D U C TI O N:
Date: April 14, 2022 Agenda Item #: VI I.A.
To:Energy and Environment C ommis s ion Item Type:
R eport and R ecommendation
F rom:G rac e Hancoc k, S us tainability Manager
Item Activity:
Subject:2022 W P #1: S upport Natural Habitat Information
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
R eceive update on tree initiative.
I N TR O D U C TI O N:
I nitiative
S upport new ordinance development or the modification of current ones to protect tree canopy and explore the
benefit from initiatives like No M ow M ay that can help expand the green ground coverage on the City.
Deliverable
R eview and recommend to C ouncil on trees, greenspace, pollinators, and more sustainable private lawn
management such as water sensor on lawn irrigation systems, bee lawns, pollinator friendly gardens, fall/spring
cleanup practices.
Date: April 14, 2022 Agenda Item #: VI I.B.
To:Energy and Environment C ommis s ion Item Type:
R eport and R ecommendation
F rom:G rac e Hancoc k, S us tainability Manager
Item Activity:
Subject:2022 W P #2: G reen Busines s R ec ognition P rogram Information
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
R eceive an update on the Green B usiness Recognition P rogram.
I N TR O D U C TI O N:
I nitiative
Green B usiness Recognition P rogram - Strengthen and bring more business to the G reen Business R ecognition
P rogram (promotion, outreach, etc.)
Deliverable
double the number of businesses participating in Green B usiness Recognition program
Date: April 14, 2022 Agenda Item #: VI I.C .
To:Energy and Environment C ommis s ion Item Type:
R eport and R ecommendation
F rom:G rac e Hancoc k, S us tainability Manager
Item Activity:
Subject:Advisory C ommunic ation: C limate Action F unding Ac tion
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
R eceive draft Advisory C ommunication from C hair Martinez requesting that City Council take specific actions to
request funding from the Infrastructure Investment and Jobs Act (I I J A) to support its commitments made via the
recent passage of the C limate Action P lan and C limate D eclaration.
I N TR O D U C TI O N:
AT TAC HME N T S:
Description
Advis ory Communication: Climate Action Funding
Action Requested:
• Contact Edina’s state house and senate representatives to request that money in the
Infrastructure Investment and Jobs Act (IIJA) be allocated to support climate, electric
vehicles infrastructure, energy efficient, transit, and water infrastructure actions by local
governments.
• Contact the other City representatives of the Minnesota Cities Climate Caucus to urge (or
request) them to approve a joint caucus resolution asking their senate and house
representatives to support an assigned budget from the IIJA for climate mitigation and
adaptation action by local governments.
• Contact state agencies to understand ways in which local government can access funding
from the IIJA and the federal government for the different sectors (e.g., water, energy,
transportation) to support local climate mitigation and adaptation.
• Request that City staff develop a detailed budget for implementing specific climate actions
established in the CAP, so that the City have “shovel-ready” projects to take advantage of
state and federal climate action funding opportunities.
• Consider appropriating sufficient funding for City staff to retain a consultant with the
necessary expertise to prepare detailed budgets and cost/benefit impacts for at least the
phase 1 actions in the transportation and water sectors with the greatest potential impact
identified by the Climate Action Plan.
Situation:
On November 2021, the federal government passed the Infrastructure and Investment Act (IIJA).
This act allocated funding across the country, and Minnesota is set to receive about $7.1 billion
once Congress approves the appropriated budget of the 2022 fiscal year. Some of the sectors that
the IIJA funds are surface transportation, energy, water and wastewater systems.
Date: April 14, 2022
To: City Council
From: Energy and Environment Commission
Subject: Funding Request to State Legislature for Climate Action
It is important to mention that this money is a combination of 1) the reauthorization of many
existing federal funding programs at the previous year’s funding level; 2) a substantial multi-year
funding increase in those existing programs; and 3) new funding programs.1
In the transportation sector, a large amount of the money will be assigned to rebuild and repair
road and bridges in the state; however, there is a considerable amount allocated/appropriated to
improve transportation options around the state in two new formula funding programs:
- Carbon Reduction Program: Minnesota will receive $106 million for projects to reduce
transportation emissions. Of this total, 65% is for grants to counties and local government
on a per-capita basis. Eligible projects include traffic management, public transportation,
bicycle and pedestrian facilities, congestion management technologies and alternatives fuel
vehicles deployment projects (including charging infrastructure), among several others.
- National Electric Vehicle Program: Minnesota is estimated to receive $68.2 million under
this program to deploy electric vehicle infrastructure.
There is also a significant increase in the programs being funded through Competitive Grant
Funding, including: strengthening mobility and revolutionizing transportation (SMART) ($500
million), safe streets and roads for all ($5 billion), charging and fueling infrastructure ($2.5 billion),
and reconnecting communities pilot program ($1 billion).
The IIJA also funds various existing and new programs related to energy, like the energy efficiency
revolving loan fund to finance energy efficiency initiatives; the weatherization assistance program to
increase energy efficiency of homes; and the Low-Income Home Energy Assistance Program
(LIHEAP) that provides direct financial assistance to low-income households to pay energy bills and
perform weatherization and related home repairs.
The allocation discussion currently taking place in Congress makes this the ideal time for Edina and
other cities in the Cities Climate Caucus to act upon their Climate Resolutions, signed in January,
by immediately requesting that the Minnesota legislature appropriate funds to Minnesota’s local
units of government for specific climate actions.
Background:
With the unanimous approval of the Climate Action Plan by the Edina City Council in December
2021, the City re-affirmed its commitment to reduce Greenhouse Gas emissions, establishing a
reduction target in City operations and community wide emissions of 45% below
1 Office of Senate Counsel, Research and Fiscal Analysis, Fiscal Issue Brief, December 2021.
https://www.senate.mn/storage/scrfa/IIJA-FIB-12-21-21.pdf
2019 levels by 2030. This reduction goal is meant to be accomplished by addressing eight
subsectors, through 36 strategies supported by 200 actions.
This commitment of urgent action regarding climate change was acknowledged once again by Edina
City Council on January 19, 2022, by approving a resolution requesting urgent action and assistance
from state and federal leaders in addressing climate change as part of a coordinated effort by cities
involved in the Minnesota Cities Climate Caucus (“Climate Resolution”).
But to successfully accomplish climate action, implementation and funding are key components.
That was identified by both the CAP planning team and EEC members from the beginning of the
process and is why a crucial element in the long-range implementation of the plan includes the need
for funding. Cross-cutting actions were included in the CAP. Specifically, one which addresses the
need to maintain appropriate funding to support the plan implementation, through the need to
reallocate/ reconsider existing funds, raise new City funds, and identify outside resources and
funding opportunities like the IIJA mentioned above.
Assessment:
• The city budget for 2022-2023 was created based on three critical sources of strategic
guidance of the city: Vision Edina, the Comprehensive Plan and the Capital Investment Plan.
• Although those documents guide the sustainability and environmental principles of the city,
is worth mentioning that the two-year budget for 2022-2023 was approved at the same City
Council meeting that the Climate Action Plan was approved.
• The approval of both the Edina City budget and the CAP in the same session makes it very
difficult to consider funding from the bi-annual budget for the implementation of several
action stated on the CAP for the next two years, making it necessary that the City reach for
additional funding sources through the state and the federal government.
• The EEC considers the Climate Action Plan a roadmap for the City of Edina for the next 9
years, and therefore suggests that it should become an additional guiding document for the
City to develop their bi-annual budget, starting with the 2024 budget year.
Recommendation:
The Edina Energy and Environment Commission (EEC) fully supported the City Council’s approval
of the Climate Action Plan and the Climate Resolution because of the urgent need for meaningful
action to address climate change.
Therefore, we recommend that the City Council take the necessary actions detailed at the
beginning of this advisory communication so additional funding opportunities can be identified and
climate mitigation and adaptation actions, specifically in the transportation, energy, and water
sectors, are able to be implemented at the pace needed in the climate emergency we are living.
Date: April 14, 2022 Agenda Item #: VI I.D.
To:Energy and Environment C ommis s ion Item Type:
R eport and R ecommendation
F rom:G rac e Hancoc k, S us tainability Manager
Item Activity:
Subject:Monthly call for c ommunication requests Ac tion
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
S ubmit any communications requests to staff liaison for processing
I N TR O D U C TI O N:
AT TAC HME N T S:
Description
EEC Communication Channels
Energy and Environment Commission Communication Guidelines
Communication Channels
These channels are used by Edina’s Communication Department and can be accessed by the EEC. While
turnaround time is included, it is recommended that requests be made as early as possible for planning
purposes. There will be a call for communication requests as a standing agenda item at each EEC
meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte.
Type Content Materials from
EEC
Publishing
Frequency
Turnaround
Time
Website Press releases/news alerts (Hometown
Heroes is a longer feature – also on
social media and recognized at City
Council meetings)
Topic/
nomination,
willingness to be
interviewed
Ad hoc 1 week
(Hometown
Heroes = 1-2
months)
Better
Together
Edina
Any topic that the Commission wants
to get feedback on or engage with the
public
Topic, drafted
text, type of
engagement, etc.
Ad hoc 1 week
Sun Current Newspaper- Guest Column (cannot
be submitted on behalf of the
Commission/City). Anything coming
from the City needs to be submitted
by the Comms Dept.
Text Weekly Independent
submission
Edition Edina Newsletter Topic, willingness
to be interviewed
Monthly 60 days
Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1
month
Basic post = 1 day
Video Agenda: Edina /Mayor’s Minute/
Youtube idea
Topic, willingness
to be interviewed
2x/month 1 month
Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month
Send Text Text Topic Opt-in 1 month
Other
Newsletters
PW Pipeline and Parks Activities
Directory, The Times (Senior Center
newsletter)
Topic, willingness
to be interviewed
2x/year
(The
Times =
10x/yr)
3 months
City Extra
Emails
Can choose topic area-bulk emails Topic, draft text Opt-in 1 week
Contact Information
Grace Hancock
Sustainability Manager
GHancock@EdinaMN.gov
Communication Department Project Lead Times
The following lead times are organized by level of work involved by Communication Department. These
are recommended by the staff to provide guidance for marketing and communication development.
Level 1 (1 day)
• Re-order of existing project
Level 2 (3 days)
• Re-sizing existing project (no other edits)
• Website banner images
• Basic photo editing
Level 3 (1 week- small changes)
• Copy changes where text doesn’t move
• Postcards
• Rack cards
• Social media graphics based on existing campaign
• PowerPoint presentation graphics for public event
Level 4 (2 weeks-updates)
• New social media graphics
• Updates to existing pieces (new copy, colors, photos or combination thereof)
• Posters and flyers
• Ads
Level 5 (3-4 weeks-significant projects)
• New campaigns
• New art
• Brochures
• Reports
• Pamphlets and booklets
Level 6 (More than 1 month (to be negotiated or determined with Director-large projects))
• Re-brand
• Logo design
• Publication redesign