HomeMy WebLinkAbout1983-07-11_COUNCIL MEETINGAGENDA
EDINA CITY COUNCIL
REGULAR COUNCIL MEETING
REGULAR HOUSING AND REDEVELOPMENT AUTHORITY MEETING
JULY 11, 1983
7:00 P.M.
HOUSING AND REDEVELOPMENT AUTHORITY
ROLLCALL
MINUTES of June 6, 1983, approved as submitted or corrected by motion of ,
seconded by
EDINA CITY COUNCIL
EMPLOYEE RECOGNITION — Donald Klingelhoets
MINUTES of Regular Council Meeting of June 20, 1983, approved as submitted or corrected
by motion of , seconded by
I. PUBLIC HEARING ON PROPOSED IMPROVEMENT Affidavits of Notice by Clerk. Presenta-
tion by City Manager and Engineer. Spectators heard. If Council wishes to proceed,
action by Resolution. 3/5 favorable rollcall vote to pass.
A. Ornamental Steet Lighting Improvement No. P -L -24
Comanche Court
II. PUBLIC HEARINGS AND REPORTS ON PLANNING MATTERS Affidavits of Notice by Clerk.
Presentation by Planning Department. Spectators heard. First Reading.of Zoning
Ordinance requires offering of Ordinance only. 4/5 favorable rollcall vote to
pass Second Reading or if Second Reading should be waived. Lot Divisions, Flood_-
Plain Permits, Plats, Appeals from Administrative or Board of Appeals and Adjust-
ments decisions require action by Resolution. 3/5 favorable rollcall vote to pass.
A. Preliminary Plat Approval
1. Normandale Bluff - Generally located West of Rolf Avenue and South o k
W. 64th Street (Continued from 6/20/83)
B. Petition for Environmental Assessment Worksheet - Grace Church Project
(Continued from 6/20/83
C. Appeal from Board of Appeals and Adjustments Decision - Grace Church of Edina
(Continued from 6/20/83).
n_ T.nr Divisions
1.
2.
3.
Lot 13, Block 1, The Habitat - Generally located north of Vernon Avenue
and west of Lincoln Drive j
Parts of Lots 15, 16 and 17, Block 1, Parkwood Knolls 8th Addn.
Generally located north of Vernon Avenue and east of Schaefer Road
Lot 2, Block 1, Oak Ponds of Interlachen - Generally located west of
Blake Road and north of Fox Meadow Lane
III. SPECIAL CONCERNS OF RESIDENTS
IV. RECOMMENDATIONS AND REPORTS
A. Community Health Services - Preliminary Plan Approval
B. 1983 Police Arbitration Award
C. Police State Training Funds Authorization
D. SHHSC Jobs Bill Proposal Resolution
E. Metropolitan Council 4/1/83 Population Estimates
F. Minnehaha.Creek Watershed District Report
G. Human Relations Commission - Handicapped Facilities at Post Office
H. Special Concerns of Mayor and Council
I. Post Agenda and Manager's Miscellaneous Items
V. ORDINANCES First Reading requires offering of Ordinance only. 3/5 favorable
rollcall vote to pass Second Reading. 4/5 favorable rollcall vote to pass if
Second Reading should be waived.
A. First Reading
1. Ordinance No. 1331 -A3 - Taxicab Driver's License Amendment
2. Ordinance No. 406 -A4 - Adopting Minnesota State Building Code as Amended
3. Ordinance No. 644 - Requiring Inspection & Cleaning of Restaurant
Ventilation Svstems & Requiring Permit
4. Ordinance No. 171 -All - Fee For Permit To Clean Restaurant Ventilation
Systems
Edina City Council
July 11, 1983
Page Two
VI. FINANCE
A. 1984 Budget Calendar
B. Claims Paid: Motion of seconded by for payment of the
following Claims as per Pre -List: General Fund $96,434.21, Park Fund $44,207.18,
Art Center $1,995.88, Swimming Pool $1,871-.73, Golf Course $26,320.73.
Arena $1,801.87, Gun Range $20.00, Water Fund $17,000.28, Sewer Fund
$152,759.27, Liquor Fund $6,397.08, Construction Fund $6,548.99,
Total $355,357.22
I
DRQAT TTTTAM
WHEREAS, the following described property is at present a single tract of land:
Lot 2, Block 1, Oak Ponds of Interlachen; and
WHEREAS, the owners have requested the-subdivision of said tract into separate
parcels (herein called "Parcels ") described as follows:
All of Lot 1 and all of Lot 2 except the easterly 44.85 feet thereof;
all in Block 1, Oak Ponds of Interlachen; and
All of Lot 3 and the easterly 44.85 feet of Lot 2, all in Block 1, Oak
Ponds of Interlachen; and
WHEREAS, it has been determined that compliance with the Subdivision and Zoning
Regulations of the City of Edina will create an unnecessary hardship and said
Parcels as separate tracts of land do not interfere with the purposes of the
Subdivision and Zoning Regulations as contained in the City of Edina Ordinance
Nos. 801 and 811;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina that
the conveyance and ownership of said Parcels as separate tracts of land is hereby
c
approved and the requirements and provisions of Ordinance No. 801 and Ordinance
No. 811 are hereby waived to allow said division and conveyance thereof as
separate tracts of land but are not waived for any other purpose or as to any
other provision thereof, and subject, however, to the provision that no further
subdivision be made of said Parcels unless made in compliance with the perti-
nent ordinances of the City of Edina or with the prior approval of this Council
as may be provided for by those ordinances.
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK.
I, the undersigned duly appointed and acting City Clerk for the City of Edina,
do hereby certify that the attached and foregoing Resolution was duly adopted
by the Edina City Council at its Regular Meeting of July 11, 1983, and as
recorded in the Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this 12th day of July, 1983.
City Clerk
RESOLUTION
WHEREAS, the following described property is at present a single tract of land:
Lot 13, ::Block '1; :The; Hab.itat;_and.
WHEREAS, The owners have requested the subdivision of said tract into separate
parcels (herein called "Parcels ") described as follows:
That part of Lot 13, Block 1, The Habitat, according to recorded plat
thereof, Hennepin County, Minnesota, lying southerly of a line drawn
from a point on the West line of said Lot 13, distant 46.03 feet South
of the N.W. corner of said Lot 13, to a point on the East line of said
Lot 13, distant 48.50 feet South of the N.E. corner of said Lot 13,
as measured along said lot lines thereof; and
That part of Lot 13, Block 1, The Habitat, according to recorded..:plat
thereof, Hennepin County, Minnesota, lying northerly of a line drawn
from a-'-point on the West line of said Lot 13, distant 46.03 feet South
of the N.W. corner of said Lot 13, to a point on the East line of said
Lot 13, distant 48.50 feet South of the N.E. corner of said Lot 13,
as measured along said lot lines thereof; and
WHEREAS, it has been determined that compliance with the Subdivision and Zoning
Regulations of the City of Edina will create an unnecessary hardship and said
Parcels as separate tracts of land do not interfere with the purposes of the
Subdivision and Zoning Regulations as contained in the City of Edina Ordinance._;
Nos. 801 and 811;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina that
the conveyance and ownership of said Parcels as separate tracts of land is hereby
approved and the requirements and provisions of Ordinance No. 801 and Ordinance
No. 811 are hereby waived to allow said division and conveyance thereof as
separate tracts of land but are not waived for any other purpose or as to any
other provision thereof, and subject, however, to the provision that no further
subdivision be made of said Parcels unless made in compliance with the perti-
nent- ordinances of the City of Edina or with the prior approval of this Council
as may be provided for by those ordinances.
ESTIMATE OF COST
CITY OF EDINA, MINNESOTA
ORNAMENTAL STREET LIGHTING
IMPROVEMENT NO. P -L -24,
LOCATION: Between 7142 Valley View Rd. and 7005 Comanche Court
HEARING DATE: July 11, 1983
ESTIMATED COST OF CONSTRUCTION: $431.12
(Includes Engineering, Clerical and Interest
NO. OF ASSESSABLE LOTS: 8
ESTIMATED COST PER ASSESSABLE LOT: $53.89
ASSESSMENT DISTRICT
LOT
BLOCK
ADDITION
QUANTITY
MATERIAL
PINS NUMBER
3
1
Iroquois
Hills
3rd
Addition
07- 116 -21 -21 -0008
4
1
Sodium Light with 100' of Trenching &
07- 116 -21 -21 -0009
14
1
$0.00
40
L /F, Additional Wiring
3.50
07- 116 -21 -21 -0042
15
1
2.00
56.00
1
Pole Mount Transformer - Hookup
07- 116 -21 -21 -0043
5
1
07- 116 -21 -21 -0010
6
1
07- 116 -21 -21 -0011
12
1
It
It
07- 116 -21 -21 -0017
13
1
11
11
07- 116 -21 -21 -0041
SUB - TOTAL:
Prepared By ADD 10% ENGINEERING & 2% CLERICAL:
Checked By ,'
ADD 11.25% CAPITALIZED INTEREST:
ESTIMATED TOTAL COST OF CONSTRUCTION:
Francis J. Sb ffM_tvi a E. Director of Public Works & City Engineer
$346.00
41.52
$387.52
43.60
31.12 4
UNIT
QUANTITY
MATERIAL
PRICE
TOTAL.
1
Each, Ornamental 100 watt High Pressure
Sodium Light with 100' of Trenching &
Wire (By NSP)
$0.00
$0.00
40
L /F, Additional Wiring
3.50
140.00
28
S /Y, Sod
2.00
56.00
1
Pole Mount Transformer - Hookup
150.00
150.00
SUB - TOTAL:
Prepared By ADD 10% ENGINEERING & 2% CLERICAL:
Checked By ,'
ADD 11.25% CAPITALIZED INTEREST:
ESTIMATED TOTAL COST OF CONSTRUCTION:
Francis J. Sb ffM_tvi a E. Director of Public Works & City Engineer
$346.00
41.52
$387.52
43.60
31.12 4
bras
CITY OF
4801 WEST 50TH STREET, EDINA. MINNESOTA 55424
612 - 927 -8861
NOTICE OF PUBLIC HEARING
PROJECT P -L -24
ORNAMENTAL STREET LIGHTING
COMANCHE COURT
The Edina City Council will on Monday, July 11, 1983, at 7:00 P.M., at
the Edina City Hall, 4801 West 50th Street, hold a Public Hearing on the
necessity and feasibility of constructing ornamental street lighting on
the street listed above. Your receipt of this notice is an indication that
property whose ownership is listed to you is among those properties which
are considered to be benefited.
The estimated cost of this improvement is $431.12. It is proposed that this
improvement be assessed on a per lot basis at an estimated cost of $53.89 per
assessable lot.
The fixture proposed to be installed at the location shown on the sketch.
It is proposed to be 100 watt high pressure sodium luminaire mounted on
15 foot high pole with a lantern fixture.
This project is being proposed as a result of a petition. The City will
pay the monthly electric charge after installation and Northern States
Power will maintain the system.
Construction of this improvement, if approved, will be accomplished in 1983.
Assessments would be levied in 1983 with the initial installment due in 1984.
The improvement is proposed to be assessed over a one year period. The present
condition of the Municipal Bond Market makes it difficult to determine the
annual rate of interest that will be charged on the unpaid balance, but it
will not exceed the maximum allowed by law.
The area proposed to be assessed includes Lots 3 thru 6, Block 1; Lots 12
thru 15, Block 1, Iroquois Hills 3rd Addition.
Any inquiries, comments and /or suggestions you may have regarding this
improvement may be forwarded to the City Council or Engineering Department
prior to the Hearing or presented at the Hearing itself.
If you desire additional information please call me at 927 -8861 between
8:00 A.M. and 4:30 P.M., Monday through Friday.
T you
ras J� fman
Director of Public L,lorks and City Engineer
7/1/83
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M E M O R A N D U M
DATE: July 8, 1983
TO: Kenneth Rosland
FROM: Thomas Erickson and Gordon Hughes
SUBJECT Normandale Bluff
We have been contacted by Mr. Wallace as well as his attorney in response
to the draft Findings of Fact concerning Normandale Bluff. They have proposed
an alternate method of subdividing the property which, in their view, meets the
Council's objective of approving a two lot rather than a three lot subdividion.
As you know, the property is presently composed of four and one half pre -- existing
lots. Wallaces previously proposed to replat the property into two lots, i.e.
a 75 foot wide lot and a 150 foot wide lot. Such a replat effectively "erases" any
pre- existing lot lines on the property. The draft Findings suggested that the
southerly 15 feet of the 150 foot lot should then be deeded to the City as a
subdivision dedication.
The Wallaces now suggest that the property not be replatted, but rather a simple
lot division be granted to create the northerly 75 foot wide lot. (We typically use
this procedure when realigning property lines in cases where no new lots are created.)
Such a lot division would not erase any pre - existing lot lines as would the replat.
Thus, the lot line which allows the possible creation of a new lot south of the
dwelling remains in place. However, Wallaces now state their willingness to grant a
restriction in Edina's favor which would allow only`one home on the south 150 feet
of the property, _thus,preventing .the conritruction. of. another. dwelling south
of the existing dwelling. Wallaces also suggest that a subdivision dedication should
not be required in connection with this simple lot division.
We believe that the procedure outlined in the draft Findings continues to
be the most appropriate and legally sustainable method given the past concerns of
the Council about his matter. Notwithstanding the Council's past requests, we
question the City's ability to accept the restriction even if Wallaces are now
willing to grant it. It could be argued later that the restriction was an extrodinary
and unreasonable demand from the City which should be set aside. Also, the
Wallace proposal does not erase any pre - existing lot lines and, therefore, no new
subdivision would be required to build on the lot south of the home, only,the
lifting of the restriction. In our view, the Wallace's proposal does not absolutely
guarantee that the southerly lot will never be developed. It simply substitutes the
lifting of a restriction for the approval of a new plat for the southerly lot in the
future. Our ability to deny either of these is questionable.
On the other hand, Wallaces are now returning with a proposal which seemingly
complies with the Council's request, i.e. restrict the south 150 feet to only one
Normandale Bluff
July 11, 1983
Page two
dwelling. The Wallaces argue that the Council's objectives have been met-
without permanently impairing the ability of a future Council from lifting
the restriction and allowing an additional dwelling on the south lot. Given
these facts, the Council may wish to entertain the Wallaces' proposal as a good
compromise to resolve this issue. This alternative, however, does not have
the strength of the method outlined in-the Findings.
Ivg )
GRATHWOL, OBERHAUSER & RANDALL, LTD.
ATTORNEYS AND COUNSELORS AT LAW
O'NEILL J. GRATHWOL 1421 E. WAYZATA BOULEVARD - SUITE 210
1905 -1974 WAYZATA, MINNESOTA 55391 (612) 475 -2401
JAMES N. GRATHWOL
LOUIS B. OBERHAUSER
ROBERT K. RANDALL
TIMOTHY O. GRATHWOL
KURT D. SCHUMAN
Edina City Council
4801 West 50th Street
Edina, Minnesota 55424
Gentlemen:
June 13, 1983
Re: Duncan Wallace
Our File: 7543 -1
So there is a misunderstanding, Mr. and Mrs. Wallaces' request is for
a two lot subdivision wherein both lots meet or exceed all of the require-
ments of the zoning and land use ordinances for the City of Edina. The
applicant is agreeable to remodeling the existing garage so that it meets
all existing setback requirements. The applicant is not requesting any
variances.
What the applicant is requesting is that the City recognizes the appli-
cant's property right to use his property consistent with the ordinances
of the City of Edina.
If Mr. Wallace were requesting a variance, the City could request a deed
restriction from Mrs. Wallace in order to induce the City to grant the
variance. To request a deed restriction as a condition for granting
rights that the Wallaces are entitled to as a matter of law is not a proper
exerice of the police powers by the City.
The only grounds that the City has for denying the subdivision is the
contention that the 150 foot lot on which the current residential unit
sets should not be divided into two 75 foot building lots in the future.
If the city's position has any legal validity, it can as a matter of law
prevent the remaining 150 foot lot from being subdivided at a later date
if a request is made to subdivide that parcel into two lots. There
is no legal grounds for objecting to the request for the 150 foot lot and
no basis for denying the current request.
If Mr. Wallace or some subsequent owner has a legal right to divide the
remaining 150 foot lot into two lots to require the Wallaces to waive this
right as a condition to approval of the current application is improper.
�a
Edina City Council
June 8, 1983
Page 2
If the Wallaces or a subsequent owner does not have the legal right to
divide the remaining 150 foot lot into to buildable lots each being 75
feet wide the City can always deny a subsequent request for division.
The issue before the City is not whether the resulting 150 foot lot is
subdividable into two additional building lots, the issue before the City
is whether or not a 75 foot lot and the 150 foot lot meet current zoning
requirements.
One should not prejudge the suitability of the 150 foot lot as being two
building sites because the issue is not in front of the Council. In fact
the issue may never come to the Council in the future. The fair and
equitable procedure would be to inform the adjoining property owners that
the Council would strenuously resist the subdivision of the 150 foot lot
into two building sites if an application was made in the future and ap-
prove the current request because there is no legal grounds for denying
the request or requiring a deed restriction.
Is it a wise use of the taypayer's money for the City to incur legal expenses
to defend an action brought by Mr. and Mrs. Wallace to compel the City
to approve the requested plat when the only issue that will be litigated
is whether the 150 foot lot and the 75 foot lot are buildable lots.
As a practical matter the only complaint against the current request is
that the neighbors would rather not have the 75 foot lot. The argument
that__an adjoining.property owner should be required to provide the open
space for adjacent property owners is a long standing argument which has
little validity and merits little weight either on political or legal
ground. Adjoining property owners are always free to buy the lot and
maintain it as open space.
OU`IS° B OBERHAUSER
LBO:vl
LOCATION MAP
SUBDIVISION
N U M B E R S -83- 2 Normandale Bluff
L O C A T 10 N Generally located west of Rolf Avenue and south of West 64th Street.
REQUEST
EDINA PLANNING DEPARTMENT
0
M E M O R A N D U M
DATE: March 30, 1983
TO: Community Development and Planning Commission
FROM: Craig Larsen, Edina Planning Department
SUBJECT: Normandale Bluff Subdivision Reguest
You will recall that the subject request was heard by the Commission at
its March 2, 1983, meeting and was continued at the request of the proponent.
A three lot subdivision creating two new buildable lots of 8,100 square feet
and 7,425 square feet respectively was requested.
The proponent, Duncan Wallace, has now returned with an amended proposal
(see attached letter) . Mr. Wallace has increased the size of parcel C (south
lot) to 62 feet from 55 feet. This results in a new lot area of 8,370 square
feet. In order to meet the zoning ordinance set back requirement of 10 feet
for the existing house on Parcel B, an existing deck would have to be removed.
Mr. Wallace has indicated that he would remove the deck.
Members of the Commission indicated at the March 2, 1983, meeting that they
may be amenable to a compromise two -lot plat if the size of the south parcel
(Parcel C) were increased. The proponent has responded by increasing the
size as much as possible while still retaining the required setback for the
existing structure without structural modification, except for removal of the
deck. Staff agrees that this maybe an acceptable compromise, but only if
the north parcel (Parcel A) is combined into one lot with the existing house
on Parcel B.
March 21, 1983
Mr. Gordon Hughes
City Planner
City of Edina
4801 West 50th Street
Edin ;, Minnesota
Dear Mr. Hughes,
This will confirm our conversation of today.
Please amend our request for variance in such a manner that a
buildable lot of 62ft. in width would be created on the south
portion of our property. It is our understanding that any approval
by the Planning Commission and the City Council would be conditional
on the removal of that part of the deck which is south of the
permanent wall of the dwelling.
Sincerely,
Duncan Wallace
II. OLD BUSINESS:
S -83 -2 Normandale Bluff. Generally located west of Rolf Avenue
and south of West 64th Street.
n (✓ n
Mr. Gordon Hughes explained that this item had been continued from
�1 the February 9, 1983, meeting. He stated that the subject property measures'
30,375 square feet in area and is zoned R -1 Single Family Dwelling District with
the exception of one of the lots zoned R -2 Multi Residence District. The property
is composed of four and one -half 50 foot wide lots which were platted prior to the
enactment of present lot and area requirements. A single family dwelling which is
located on the central portion of the property, occupies two of the pre- existing
lots and encroaches a small distance into the third lot.
Mr. Hughes reported that the applicant is requesting approval of a
division that would have the effect of combining the four and one -half existing
lots into three new lots which are designated as Parcels A, B and C. Parcel B
which measures 14,850 square feet in area and 110 feet in width would be
retained for the existing dwelling. Parcels A and C would constitute new buildable
lots. Parcels A measures 8,000 square feet in area and 60 feet in width and
Parcel C 'measures 7,425 square feet in area and 55 feet in width. The Zonina
Ordinance requires a minimum lot area of 9,000 square .feet and a minimum of 75
feet. Therefore, the applicant is also requesting a subdivision variance to permit
the creation of these substandard lots.
He noted that Parcels A and B are relatively level, whereas, Parcel C
falls quite steeply to the southwest. A drop of about 16 feet in elevation from
the northeast corner of this lot to the southwest corner is illustrated by the survey.
The lot is particularly steep in the approximate area to be occupied by a new
dwelling.
Most of the area bounded by Warren Avenue, the Crosstown Highway,
West 66th Street and Highway 100 was platted into 50 foot wide lots many years ago.
However, many of these lots have since been combined to provide larger building
sites. The more important lot widths to consider are the lots adjacent to the
subject property. To the north. of the property is a 100 foot lot; to the east are
three 100 foot lots, to the west are two 75 foot lots and two vacant 50 foot lots
which are both owned by the owner of one of the adjacent 75 foot lots, and to the
south is Normandale Park.
17 77
Community Development and Planning Commission
March 2, 1983
Page two.
Mr. Hughes pointed out that while it is true that most of the neighborhood
was originally platted into 50 foot lots, most lots have been combined in whole or
in part to meet, exceed or more closely approximate the requirements of our
ordinances. Staff believes that the requested lots would not only be uncharacteristic
of the entire neighborhood, but would also be particularly imcompatible with
surrounding properties. The spirit and intent of our lot width and area require-
ments are to preserve the openness and spaciousness of residential neighborhoods
and prevent an increase in density. The requested division and variance conflict
with this objective.
He stated that the subject property has been held in common ownership
and used as one dwelling site for many years, since at least 1930. It is apparent
that the dwelling was located to take maximum advantage of the entire property
and that no consideration was given for the development of the balance of the
property for additional homes. This is further evidenced by the fact that the
garage until only recently was accessed by a concrete driveway from the north
rather than from the east.
Staff does not believe that an undue hardship exists to support a
variance from our lot width and area requirements. The applicants property
complies at the present time with the Ordinance and the dwelling was located
so as to maximize the benefits of a large lot. The entire site has been used as
one dwelling site and should continue so in order to preserve openness and
spaciousness of the neighborhood and to prevent an increased density which
would be detrimental to the neighborhood. Mr. Hughes recommended denial
of the subdivision and variance.
Mr. Duncan Wallace, the proponent, presented a three - demensional view
of the site. He pointed out models of homes that could be located on Parcels A,
B and C.
Mr. Wallace commented on the map which was mailed to each Commissioner
along with a "Position Paper" highlighting the major points of his proposal. The
map covered the area of 64th and Rolf. The lot. sizes ranged from 50 feet to 225 feet,
his being the 225 foot lot.
He reviewed the issues stated on the position paper and reported that
when purchasing their present house, it was listed as developable. He also contacted
the Edina Planning Department and was given the impression that they would have
no problem developing their land further upon proof that other lot sizes would be
compatible with their proposal.
He noted that the smallest proposed lot would be larger than the smallest
lot in the neighborhood and the larger lot would be larger than the largest lot in
the neighborhood.
Mr. Wallace explained that he did consult with his neighbors and found
only two supporters.
Mr. Wallace then noted that the property could be developed within the
bounds of the Ordinance if they altered their present dwelling. This would lead
to large expenses and the Wallaces considered this an undue hardship. However,
if necessary, they would do this. They feel they are being subjected to unreasonable
perimeters which do not apply to others in the neighborhood. He pointed out a
home built on a 50 foot lot, 6409 Rolf Avenue, built after the Ordinance was created.
Community Development and Planning Commission
March 2, 1983
Page three
Mr. Wallace quoted the Comprehensive Plan which states that the City
should "allow further subdivisions of developed single family lots only if
neighborhood character and symmetry are preserved". Although Staff believes
it is against the character of the neighborhood, Mr. Wallace believes just the
opposite. He notes that the neighborhood consists of modest two and three
bedroom homes on modest size lots between 50 to 100 feet. His present home
does not conform to that character. His proposal would place it within the
character of the other homes.
Mr. Wallace addressed the density issue. Although the requirement
is 75 foot lots and a variance from this requirement is necessary, the intent is
still present which is three dwellings on 225 feet.
In closing, Mr. Wallace presented photographs which he passed to
the Commissioners showing the present dwelling in the neighborhood. Len Fernelius
asked the approximate size of the model homes displayed. Mr. Wallace reported
35 by 50 for the southerly lying model and estimated 2,000 square feet for the
northerly lying model home.
Mr. Fernelius wondered if there were any plans for 65th Street to extend.
Mr. Hughes replied no.
Mr. Robert Price, 6412 Rolf Avenue South, agreed with Staff's recommen-
dation. He also presented photographs displaying the neighborhood dwellings and
the present openness.
Mr. Price commented on the openness and conservative homes in the
neighborhood. He noted that two additional homes would bring more traffic into the
neighborhood.
Beth Nelson, 6443 Rolf Avenue, commented that the Wallace house gave the
neighborhood so much character and this would be ruined by jamming other homes in.;-'
Arlene Joern, 6433 Mildred Avenue, bought her home with the understanding'
that the Wallaces' site would only contain one dwelling. Her view would be destroyed
with the addition of two more homes with the loss of trees and openness. However,
owning a realty company herself, she could understand how new homes
could increase the value of the surrounding property.
Marcia Perbix, 6421 Mildred Avenue, felt the additional homes would be
inappropriate for the neighborhood.
Roger Rostad, 6433 Rolf Avenue South, purchased his home for the park-
like atmosphere and felt this would be destroyed with approval of the proposal.
John Iken, 6408 Rolf Avenue, believed that the proposed home additions
did not fit in with the spaciousness and character of the neighborhood.
Jim Curt, 6425 Rolf Avenue, was the father of small children. He was
concerned with the increase of traffic.
Community Development and Planning Commission
March 2, 1983
Page four
Len Fernelius questioned if Mr. Wallace would alter his home to conform
to the 75 foot lot requirements. Mr. Wallace replied absolutely. He informed
everyone that his intention when the property was purchased, was to build a
home on the south end that they would move into. He could understand the
neighbors' concern regarding their view, however, he did not feel it necessary
to accomodate that need.
David Runyan commented that the home near the park would not appear
to be jammed in because of the park's openness. A person would not be able to
tell where the Wallace property ends and the park begins. However, he was
interested in some enlargement.
Mr. Wallace addressed the Commission. Was there a way to amend the
proposal so that it might be approved? Would there be a way to separate the
proposal to make each of the two lots buildable? Gordon Johnson explained that _
the proposal could be held over until the next Community Development and Planning
Commission Meeting, at which time he could come back with a new plan or the
Commission could accept an amendment to the proposal at this time.
Mr. Fernelius suggested that some sort of consensus should be made so
that Mr. Wallace would have some sort of direction in which to return with.
Mrs. Helen McClelland reported to Mr. Wallace that the financial hardship
which he spoke of if it were necessary to alter his present home, was "a self
imposed hardship ". She also informed him that she could not support the 55 foot
lot proposal on the south end. John Palmer and Del Johnson agreed with
Mrs. McClelland.
Len Fernelius stated that he would support the proposal with a modification
of the 55 foot lot. David Runyan and John Skagerberg would agree, also, with the
increase of that lot.
Duncan Wallace requested a continuance.
Helen McClelland moved for approval of the continuance and David Runyan
seconded the motion. All were in favor. The motion carried.
COMMUNITY DEVELOPMENT AND PLANNING COMMISSION
STAFF REPORT
FEBRUARY 2, 1983
5 -83 -1 Normandale Bluff, Generally located west of Rolf Avenue and
south of West 64th Street
Refer to: Attached survey, area map and 1979 survey
The subject property measures 30,375 square feet in area and is zoned R -1,
Single Family Dwelling District. The property is composed of four and
one -half, 50 foot wide lots which were platted in August, 1917, prior to the
enactment of present lot width and area requirements. A single family dwelling
which is located on the central portion of the property, occupies two of the
pre- existing lots and encroaches a small distance into a third lot.
The applicant is requesting approval of a division that would have the effect
of combining the four and one -half existing lots into three new lots which are
designated as Parcels A, B, and C on the attached survey. Parcel B which
measures 14,850 square feet in area and 110 feet in width would be retained
for the existing dwelling. Parcels A and C would constitute new buildable lots.
Parcel A measures 8,000 square feet in area and 60 feet in width, and Parcel B
measures 7,425 square feet in area and 55 feet in width. The Zoning Ordinance
requires a minimum lot area of 9,000 square feet and a minimum width of 75 feet.
Therefore, the applicant is also requesting a subdivision variance to permit the
creation of these substandard lots.
Parcels A and B are relatively level. However, Parcel C falls quite steeply to the
southwest. A drop of about 16 feet in elevation from the northeast corner of this
lot to the southwest corner is illustrated by the survey. The lot is particularly
steep in the approximate area to be occupied by a new dwelling.
Most of the area bounded by Warren Avenue, the Crosstown Highway, West 66th
Street and Highway 100 was platted into 50 foot wide lots many years ago. However,
many of these lots have since been combined to provide larger building sites. The
attached graphic illustrates this neighborhood and highlights those building sites
which are 60 feet or less in width. All other lots have either been combined to
form larger parcels or were originally platted as larger lots; but many have lot
widths of 65 to 75 feet and are, therefore, non - conforming.
The more important lot widths to consider are the lots adjacent to the subject
property. To the north of the property is a 100 foot lot; to the east are three, 100
foot lots; to the west are two, 75 foot lots and two vacant 50 foot lots which are both
owned by the owner of one of the adjacent 75 foot lots, and to the south is
Normandale Park.
Recommendation
Subdivisions and variances involving substandard lots are very difficult to evaluate
especially in a neighborhood with a variety of lot sizes and housing types. In some
cases, the creation and development of substandard lots are warranted. In our
Normandale Bluff
February 2, 1983
Page two
opinion, however, the proposed subdivision and variance request is not such a
case. Of paramount importance in this instance is the effect of this division and
variance on the neighborhood in general and the immediate vicinity in particular.
While it is true that most of the neighborhood was originally platted into 50 foot
lots, most lots have been combined in whole or in part to meet, exceed or more
closely approximate the requirements of our ordinances. Of particular concern
are relatively generous lot sizes in the immediate vicinity of the subject property.
In our view, the requested lots would not only be uncharacteristic of the entire
neighborhood, but would also be particularly incompatible with surrounding
properties.. The spirit and intent of our lot width and area requirements are to
preserve the openness and spaciousness of residential neighborhoods and to prevent
an increase in density. In our opinion, the requested division and variances
conflict with this objective. In addi -tion, the Edina Comprehensive Plan states
that the City should "allow further subdivisions of developed single family lots
only if neighborhood character and symmetry are preserved." In our view, the
development of the proposed lots would conflict with this statement of policy.
The subject property has been held in common ownership and used as one dwelling
site for many years, since at least 1930. It is apparent that the dwelling was located
to take maximum advantage of the entire property and that no consideration was
given for the development of the balance of the property for additional homes. This
is further evidenced by the fact that the garage, until only recently (approximately
September 15, 1982) was accessed by a concrete driveway from the north (across
Parcel A) rather than the east. (See attached survey dated July 2, 1979.)
We, therefore, do not believe that an undue hardship exists to support a variance
from our lot width and area requirements; the applicant's property now complies
with our requirements; the dwelling was located so as to maximize the benefits
of a large lot; the entire site has been, (since at least 1930) and continues to be, used
as a one dwelling site; the use of Parcels A and C for additional yard area and
accessory uses rather new building sites is reasonable; the use of these Parcels
for purposes accessory to the existing dwelling add more than an insignificant
value to the property as a whole; and the proposed subdivision conflicts with the
objections of the City ordinance to preserve openness and spaciouness of residential
neighborhoods and to prevent an increase and density and if granted, will be
substantially detrimental to the neighborhood.
We, therefore, for the above reasons, recommend denial of the subdivision and
variance.
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Community Development and Planning Commission
March 30, 1983
Page two
5 -83 -2 Normandale Bluff
Mr. Larsen reminded the Commission that the subject request was heard
by the Commission at its March 2, 1983, meeting and was continued at the request
of the proponent. A three lot subdivision creating two new buildable lots
of 8,100 square feet and 7,425 square feet respectively was requested.
He explained that the proponent, Duncan Wallace has now returned with
an amended proposal. He has increased the size of Parcel C (the south lot) from
55 feet to 62 feet. This results in a new lot area of 8,370 square feet. In order to
meet. the zoning ordinance setback requirement of 10 feet for the existing house
on Parcel B, the existing deck would have to be removed which Mr. Wallace has
indicated that he would do.
Mr. Larsen reminded the Commission that they had indicated at the March 2, 1983
meeting that they may be amenable to a compromise two -lot plat if the size of the
south parcel (Parcel C) were increased. The proponent has responded by increasing
the size as much as possible while still retaining the required setback for the existing
structure without structural modification, except for removal of the deck. Staff
agrees that this may bean acceptable compromise,, but only if the north parcel (Parcel
A) is combined into one lot with the existing house on Parcel B.
Mr. Duncan Wallace noted that he was most interested in building on the south
lot. He pointed out that the openness and uniqueness would be preserved, because
the lot was located next to a park. They were interested in building a home
on this lot th.t would be in keeping with the_ character of the neighborhood
since they intended to build for themselves.
Mr. Del Johnson questioned whether or not the new lot would need any variances
when building. Mr. Wallace replied that he would live within the bounds and would not
request a variance.
Gordon Johnson asked if Mr. Wallace would agree to eliminate the north lot,
Parcel A. Mr. Wallace agreed that he would only build on the south lot, Parcel C.
Helen McClelland asked what would need to be removed from the present house .
to increase the size to 62 feet and mantain a 10 foot setback for Parcel C. Duncan
Wallace replied that the deck would have to be removed. Mrs. McClelland expressed
her concerns that the homes would be too close together. Mr. Wallace stated that it
was mostly roof that would be seen from his present house and that it was an
architectural problem and would be.dealth with. His concern was to be able to sell
his present home and would try to make the view as appealing as possible.
Mrs. McClelland noted that she was concerned with the surrounding neighbors.
Arlene Joern, 6433 :Niilared Avenue, stated that she contested the proposed
subdivision and variances for two reasons:
1. She believed that it would diminish the value and esthetics of her land.
It was her understanding when purchasing her home that the southerly lot did not
meet the City's Zoning Ordinances and, therefore, was an unbuildable lot. She
purchased her property because of the character, privacy and surrounding environment
This would diminish the value of her property.
Community Development and Planning Commission
March 30, 1983, Meeting
Page three
2. She was concerned with the severe drop in the contour of the subject
property. This would present drainage problems once the hard surfaced house
replaced trees and undergrowth. She would be affected by water run -off and soil
erosion.
Ms. Joern presented a copy of market statistics, along with copies of her
statement for the Commissioners. The market statistics showed Edina as being
the most costly location in the Metropolitan area to live in. She is certain the property
values would be endangered.
Mr. John Eickman, 6408 Rolf Avenue, argued against Mr. Wallace's petition
discussed in the previous meeting. He felt there was no undue hardship, that it
was all self imposed. As for Mr. Wallace's understanding when purchasing the house,
nothing can be confirmed. However, a substantial period of time has past since then.
He believed that replatting was not only unnecessary, but impractical and should not
be allowed.
Mr. Eickman stated that this would set improper presidence for other property
in the neighborhood. He noted that the property Mr. Wallace had pointed out at
6409 Rolf Avenue had not received a variance or requested one according to
the City's records. Mr. Eickman argued that this was some 30 odd years ago.
This could not be considered a "property right" but detrimental to that property.
If damaged by fire or windstorm, it is possible that the building could not be
reconstructed with the same variance.
Mr. Eickman concluded that no circumstances for granting this subdivision
were present and should be denied.
Marcia Perbix, 6421 Mildred Avenue noted her 175 foot lot abuts Mr. Wallace's
on the west. She explained that she had considered building on the south most 50 feet
of her property, but decided that she would not apply for the variance. However,
if Mr. Wallace's request was approved, she would expect the same consideration
upon application.
Beth Nelson, 6443 Rolf Avenue South, expressed her beliefs that no hardship
exists and therefore, no variance should be granted.
Jim Kurtt, 6425 Rolf, pointed out that at the present time only Parcel C would
be built upon. However, perhaps two years down the line Parcel A will request the
same variance due to the precedence set should Parcel C be allowed to be built upon.
Robert Price, 6412 Rolf Avenue, presented an area map for the Commissioner's
consideration. He commented on Mr. Wallace's position paper presented at the last
meeting. The intent to preserve the spaciousness and openness regarding density
was incorrectly described by Mr. Wallace, he argued. Three homes on 225 feet
of land should not be allowed. The homes in the neighborood as is, although they are a
mixed group of sizes and lots, are well balanced. Mr. Price questioned the degree
of improvements the Wallace's have made on their present home. He suggested that
there is no guarantee that the Wallace's will live in the new home if built, or sell it.
Mr. Price questioned the reason as to why the Wallace's waited two years before proposinc
to build on the south lot, if that were truely their intention when purchasing the
property.
Community Development and Planning Commission
March 30, 1983, Meeting
Page four
Mr. Price concluded that the grove of trees, south of the property
which would be removed in order to build the home, are a resting place for the
Monarch butterfly migration.
Mary McDonald requested Fran Hoffman to comment regarding the
erosion possibility. Mr. Hoffman stated that the building plans must be approved
by the City and drainage would be addressed at that point.
Mr. Duncan Wallace responded to the neighbors' comments. He attempted
to clarify the density issue. The City intended one house every 75 feet, and although
he was proposing something different, he felt it was equivalent.
Mr. Wallace explained that they have been in the process of making their
present home saleable and that was the purpose of the two year wait.
Del Johnson moved for denial of the request and Helen McClelland seconded
the motion. All were in favor except Mary McDonald. The motion carried.
offi
CITY OF EDINA
In the Matter of the Petition
to Request the Preparation of an FINDINGS,
Environmental Assessment Worksheet DECISIONS,
for the Expansion of a Parking Facility AND
and Other Planned Expansion Projects REASONS
by Grace Church of Edina
The above entitled matter was heard before the City Council, City of Edina,
on June 20, 1983. Some petitioners were present. Representatives of Grace
Church of Edina, 5300 France Avenue, Edina, (the "Church ") were present.
The City Council, having heard and reviewed all of the facts and arguments
presented by the Petitioners, the Church, and City Staff, and having heard
and reviewed the evidence and law adduced by the Petitioners, the Church
and the City Staff, and being fully advised after due consideration, hereby makes
the following:
FINDINGS OF FACT
1. On June 12, 1983, a petition requesting the preparation of an environmental
assessment worksheet (the "Petition ") was submitted to the City of Edina and was
filed with the Minnesota Environmental Quality Board (the "E. Q. B. ") . The Petition
requested the preparation of an environmental assessment worksheet ('the "E.A.W.")
for work proposed or contemplated by the Church including the following (the "Project ")
A. removal and razing of seven single family dwellings.
B. construction of a new parking lot providing a total parking capacity
of 620 vehicles
C. construction of a retaining wall and ramp approach for a future parking ramp
D. construction of a new education wing
E. expansion of the Church auditorium from 900 seats to 2,000 seats
2. On June 13, 1983, the E.Q.B. informed the City of Edina of its finding that
the City of Edina was the Responsible Governmental Unit for the purpose of
determining the need for an E.A.W. A notice of the Petition and the assignment of
the City of Edina as the Responsible Governmental Unit was published in the E.Q.B.
Monitor on June 20, 1983.
i
Page two
3. The Petition complies with the requirements of 6 MCAR 3.026A and 3.026B
as to the Petition's form and content.
4. As the Responsible Governmental Unit, the City of Edina is solely responsible
for determining the need for an E.A.W.
5. The Petition cites the following in support of its claim that the Project has
potential for significant environmental effects:
A. The proposed parking lot, future parking ramp, and off site parking will
increase automobile exhaust emissions, traffic congestion and noise
B. The future parking ramp will be visually obtrusive and is not limited
in height or mass by City Ordinances.
C. The proposed parking lot will be a life safety hazard as evidenced by a
pedestrian /vehicle accident on May 25, 1983, allegedly occuring in the Church
parking lot.
D. The loss of trees and vegetation caused by parking lot construction will alter
the ecological balance
E. Parking lot lighting causes night -time glare.
F. Traffic generation and parking impacts resulting from other churches in the
vicinity should be considered "related actions" as defined by 6MCAR 3.0221360.
6. The preparation of an E.A.W. prior to the construction of a parking facility
for 1000 or more vehicles is mandated by 6MCAR 3.038N . The proposed expansion
of the Church's parking facility provides space for approximately 340 additional vehicles.
The one level parking structure whichAhe Church may construct in the future would
contain space for 125 - 150 additional vehicles.
7. The Gross floor space of all expansions to the Church which are now proposed
or contemplated for future construction is is approximately 63,000 square feet.
8. No buildings or structures which have been revmoed or demolished from the
Church's property are designated by the Minnesota Historical Society or the History
and Architecture of Edina, Minnesota as historically or architecturally significant.
1. Page three
9. St. Peter's Evangelical Lutheran Church which is located at 5421 France
Avenue is presently undertaking an expansion of its parking facilities. This
expansion would provide parking facilities for approximately 50 additional vehicles.
10. The only governmental decision required for the Project is the grant
of a variance from the parking lot setback requirements of Edina Ordinance No. 811,
the Zoning Ordinance. The requested variance will not create a new subdivided
parcel of land. The Church has submitted plans illustrating a parking lot which
contains space for 640 vehicles which complies with all requirements of the Zoning
Ordinance and does not require the grant of a variance.
11. 6MCAR 3.041 exempts the following project the Environmental Review Program
of the E.Q.B..
* Expansion of an existing institutional facility of less than 75,000 square feet
of gross floor space in a city of second class.
* Demolition or removal of buildings and related structures except those which
are historically or architecturally significant.
* Construction of a new parking facility for less than 100 vehicles.
* Individual land use variances including side yard and setback variances not
resulting in any change in land use character or density.
Therefore, based upon the foregoing findings, the City Council does hereby
make the following:
nFr•icinm
The Petition is hereby denied.
The above decision is made for the following:
RFAgr)Mq
A. The Project does not meet or exceed any threshold mandating the
preparation of an E.A.W. as specified by 6MCAR 3.038.
B. The Project when viewed in combination with related actions in the vicinity
does not meet or exceed any threshold mandating the preparation of an E.A.W. as
specified by 6MCAR 3.038.
OL Page four
C. The only governmental decision required for the Project is a variance.
The variance is a setback variance which does not result in a change in land use
character or density. The Project is, therefore, exempt from environmental review
according to 6MCAR 3.041U.
D. Individual elements of the Project are exempt from environmental review
including the removal or demolition of buildings (6MCAR 3.041T) and the expansion
of the Church building (6MCAR 3.0411).
E. The type extent or reversibility of the environmental effects caused by the
Project are not unusual, significant or unexpected.
F. Related actions in the vicinity of the Church and anticipated future
elements of the Project do not cause any significant unexpected effects on the
environment,.
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VARIANCEB -8 -83 Grace Church of Edina
LOCATED: 5300 France Avenue South; The east 150 feet of Lots 1 and 2, Block 1,
South Harriet Park 2nd Addition, Lots 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 15, 16,
and 17, Block 1, South Harriet Park, 2nd Addition, Lot 9, Block 1, South Harriet
Park 2nd Addition, except the east 150 feet thereof, the west 49.5 feet of south 150
feet of Lot 18, Block 1, South Harriet Park 2nd Addition, 45 feet of Lots 19, 20
and 21, Block 1, South Harriet Park, 2nd Addition, that part of Lots 22, 23 and 24,
25, 26, 27, 28, 29, 30, 31, 32, and 33, Block 1, South Harriet Park, 2nd Addition
lying east of the following described line; beginning at a point of the south line of
said Lot 24 a distance of 63 feet west of southeast corner thereof; thence north to a
point on the north line of said Lot 28 a distance of 84 feet west of the northeast
corner therof; thence continuing north along the last described line extended to its
intersection with the south line of said Lot 22 and there terminating.
REQUEST: 30 foot Parking Setback Variance
EDINA PLANNING DEPARTMENT
Board of Appeals and Adjustments
March 17, 1983, Meeting
B -83 -8 Grace Church of Edina
5300 France Avenue South
Mr. Larsen advised that Grace Church is proposing to expand its surface
parking area along France Avenue to West 52nd Street. The new parking area
would replace seven existing single family homes acquired recently by the Church.
The proposed parking would maintain a 24 foot setback from France Avenue and
a 20 foot setback from West 52nd Street. He noted that the site plan they were
reviewing represents ultimate development. The present proposal would leave the
two structures, immediately to the north of the church building, in place and the
Church would use the existing curb cut on France Avenue. The Zoning Ordinance
requires that parking for religious institutions in R -1 Zone, maintain a 50 foot setback.
Thus, the need for a 30 foot parking setback variance is required. At present, an
educational wing is under construction and a substantial amount of the parking area
is complete including the westerly one -half of the main parking area.
Mr. Larsen informed that the Planning Department is in the process of preparing
a major rework of the zoning ordinance. The new ordinance to be proposed by Staff,
requires a ,setback for church parking areas be reduced from 50 feet to 20 feet.
However, since the ordinance is not yet ready for consideration, the Church is
required to seek the subject variance. Since the proposed setbacks conform to Staff's
recommended changes to the Zoning Ordinance, Staff recommends approval of the
variance request. Staff requests that the variance be conditioned upon an
approved landscape plan.
Mr. Paul Sentman was present. He told the Board that they had hoped to
have the parking area completed before the educational building was done. He
noted that the proposed setback was further from the neighbors on Halifax than
the Ordinances required.
Gordon Johnson questioned the landscaping. Would there be a berm along France
Avenue? Mr. Sentman explainedthat there were.two levels of parking and that only
the two front rows could be seen from France Avenue on the upper level. These would
be protected by trees and hedges along with a rolling berm. Gordon Johnson
wondered if these were approved by the City. Mr. Larsen stated that they were and
that there was room for proper vegetation.
Mr. Robert Boettcher, 5241 Halifax, presented a letter on behalf of the neighbors.
He summarized their opposition:
- There would be an increase of traffic.
- There would be property damage due to the increase of traffic.
- Along with the increase in the black top, there would be an increase in
water run -off problems.
- This would cause a reduction of property values.
Gordon Johnson questioned where the run - off was presently goin
Mr. Larsen stated that a storm sewer project had recent) been g�
Mr. Boettcher added that he knew of only one catch basin and it oftentfi led w the
seeds causing the water to back up.
ouara or Appeals and Adjustments ,
March 17, 1983, Meeting `
Mr. Sentman reported that they had worked with the City Engineer at the cost
of the Church and had recently put a 33" storm sewer at the edge of the parking
lot an it continued on the other side of the Church. There were four catch basins.
The neighbors indicated that they had never been informed of any of the
proposals or expansions of the Church. They expressed concerns with a parking
problem. They felt the grounds were not kept up properly.
Mrs. Rose -mary Utne described the objections to date as being attributed to
a lack of communication. She wondered if the neighbors and the Church had met
prior to this meeting. It was answered that there had been no previous meeting.
She informed the neighbors that an owner has rights to develop in accordance with
the code even though those surrounding, may object. She wondered if the neighbors
would consider negotiating in order to come to a better understanding of what was .
taking place. The neighbors were interested in any meetings.
Gordon Johnson noted that communication between the Church and the
neighbors, would have been the proper channel. He agreed that communication
should begin, however, the variance itself was the only concern for the Board
of Appeals and Adjustments.
Mary Thatcher, 5309 Halifax Avenue, noted that she was in favor of the
protection of the 50 foot setback. She felt there was no undue hardship on behalf
of the Church and expressed her opposition.
The neighbors were concerned with the large capacity of the sanctuary.
Mr. Sentman noted that the parking was allowed for in the plans to cover any
future expansion on the sanctuary. He was uncertain at this time what this would
actually be. Mrs. Thatcher noted that with more parking, the Church would
increase the number of seating and therefore an increase of cars would occur.
Mr. Paul Brekke, 5221 Halifax Ave., informed the Board of a problem with
snow removal and Gordon Johnson explained that it was a problem for the City
Engineer and not for the Board of Appeals and Adjustments.
Marilyn Halverson, 5217 Halifax, complained of the upkeep of the present
bushes and shrubery. She indicated that there was no respect for privately
owned property. Mrs. McClelland wondered if there wasn't an agreement to
place fence in the back of the Church. Mr. Sentman noted that they had started
to put fence in place and would continue to do so when weather permitted. He
added that part of the problem was reduced with the addition of curb and gutter
which would prevent cars from driving in non - permitted locations. He informed
that they were working on improving.
Mr. Sentman pointed out that currently they had more parking spaces than
were necessary. He noted that there were three churches in this area and that
Grace Church was working at keeping the cars off the streets. They had them
park on the,. ramp at 50th and France and a shuttle bus would pick them up.
Gordon Johnson wondered if the variance could be approved upon the condition
that the sanctuary expansion be limited and requested to return to some discussion
group when reaching a recommended capacity. Mr. Larsen stated that if the Church
was within the boundary of the Ordinances, it would not require them to return.
Board of Appeals and Adjustments
' March 17, 1983, Meeting
Mr. Sentman expressed his willingness to meet with neighbors. Del Johnson
questioned if he would agree to meet with the neighbors before a decision was
made on his proposed variance and then return. Mr. Sentman agreed with
the suggestion.
Mike Lewis expressed his opposition to the proposal until the friction
between Church and neighbors had been acted upon. He was in favor of
tabling the motion until a later date.
Mr. Sentman noted that an attempt had been made to notify neighbors in
the past. He informed everyone that many of their concerns were being addressed
in the Church at the present time. Mr. Lewis felt that this is something that
should be reported to the neighbors and not to the Board.
Del Johnson moved that the variance request be tabled until April 21, in which
time the neighbors and Church could meet and attempt to resolve some of their
questions and problems. Helen McClelland seconded the motion. All were in favor,
the motion carried.
Ill. Adjournment
Helen McClelland moved for adjournment and Del Johnson seconded the motion.
All were in favor, the meeting was adjourned.
Respectfully submitted,
Linda D. Elsen, Secretary
EDINA BOARD OF APPEALS AND ADJUSTMENTS
MINUTES OF THE REGULAR MEETING
HELD THURSDAY, APRIL 21, 1983, AT 5:30 P.M.
\q3 EDINA CITY COUNCIL CHAMBERS
l� MEMBERS PRESENT: Chairman Gordon Johnson, Del Johnson, Mike Lewis
Helen McClelland and
STAFF PRESENT: Craig Larsen, Comprehensive Planner
Linda Eisen, Secretary
I. Old Business:
B -83 -8 Grace Church
5300 France Ave. S.
Mr. Craig Larsen reminded the Board that this item had been heard at its
March 17, 1983, meeting. It had been continued in order to allow the Church
and the surrounding neighbors to meet prior to its return. He noted that
the Church was requesting a 30 foot parking setback variance.
Mr. Larsen presented a petition from the Minneapolis neighbors, a letter
from Minneapolis Alderman Charlee Hoyt to the neighbors, a letter from the South
Harriet Park Neighborhood Association (S.H.P.N.A.) which is a newly formed
committee of the Edina neighbors and a letter from Gene Caddis, 5112 Gorgas Avenue S.
He reported that he had spoken with some of the Minneapolis neighbors who were
unable to attend but expressed their support for the variance and eagerness to
see that cars are off the roads and in parking lots.
He introduced Paul Sentman and Paul Anderson, who were representing Grace
Church. Mr. Paul Anderson informed the Board that they had met with the
neighbors and addressed all issues. He added that they would attempt to continue
with this neighborhood communication.
Mrs. Mary Thatcher, South Harriet Park Neighborhood Association, stated that
the meeting with the Church had been helpful, however, expressed that they were
still in opposition of the proposed variance. She explained the concerns over the
growth of the Church. It was felt that the Church was expanding beyond what
the neighborhood would hold; that they were passing their limitations. Mrs. Thatcher
introduced Mr. Gene Gaddas, 5112 Gorgas Avenue, who read his letter reinforcing
the S.H.P.N.A.'s objections..
Mr. Gordon Johnson asked for clarification from the neighbors. Were they opposed
to the cars parking on the street, or was it somethin further? Mrs'. Thatcher replied
that it was both the street parking and the concern of the "foothold" the Church would
gain if the variance was approved. She expressed opposition to further expansion.
Mr. Del Johnson wondered if one of the neighborhood's concerns was that the
Church was going to back into a larger auditiorium because of the increased parking?
Mrs. Thatcher agreed.
Mr. Sentman reported that the Church as stiffer parking requirements for
themselves than the City does. Presently, additional parking is needed for the
sanctuary. He spoke of a master plan for the Church that had been worked out
with the Church and the City Planning Department, however, the funds for this
expansion are not available. The master plan is to direct any construction towards
a preplanned goal. Future planned parking will include a parking ramp or a one
level deck which would go off at the France Avenue level and allow for cars to park
under it. On the France Avenue side, only part of the parking lot would be seen
due to the increase of elevation to France Avenue. The shuttle bus service would
Board of Appeals and Adjustments
April 21, 1983, Meeting
Page two
be continued in addition to the parking ramp. However, the Church is
uncertain at this point, what the final seat count would be.
Mr. Gordon Johnson informed that he had passed through the area on
a Sunday morning and observed the traffic problem. Perhaps a parking ban
on France Avenue would be appropriate.
Mr. Paul Williams, 5221 France Avenue, Minneapolis side, shared the concerns
of the Edina neighbors. He was also worried about the view of the Church from
across the street.
Mr. Andrew Dallin, 5209 France Avenue, advised that he was concerned with
the depreciation of his property if the setback was allowed.
Mr. Sentman answered some questions. Their shuttle service had been in
operation for approximately 2 years and at the present, there were no traffic
directors. However, this was something the Church coordinator was looking into
at the prest. He presented a drawing of a proposed fence which was to be put up
to alleviate some of the litter problems and a privacy solution. He noted that the
landscaping plans were approved by the City.
Mr. Lewis wondered if any of the neighbors had seen or approved of the land-
scaping plans. Mr. Larsen replied that Mrs. Thatcher had viewed the plans.
Mr. Gordon Johnson wondered if sign prohibiting parking would solve the
problem. Mr. Sentman felt that Community Lutheran Church would have no place
to go. Mrs. Thatcher explained that the subject had been discussed and that the
neighbors hated to create a problem for someone else by clearing up our particular
problem.
Mr. Lewis wondered if there is presently anyone directing traffic in the parking
lot. Mr. Sentman reported that this was something they were working on but it
has not been perfected.
Mr. Gordon Johnson asked for clarification that the top part of this future
parking ramp would be even with France Avenue. Mr. Sentman reported yes.
He explained also, that by the time the ramp would be installed the shrubs would
be matured and allow for even more protection.
Mr. Williams questioned the slope of France Avenue. Mr. Sentman stated that
it was a 2" slope. He noted that there was a driveway off of the north end of
this future ramp to the east parking area.
Gordon Johnson questioned the number of parking spaced the sanctuary needed
now. There are 300 spaced needed and approximately 340 spaces presently; however,
Mr. Sentman exlained that this was before they put the building on and eliminated
some of the parking spaced from behind. With approval of the proposed plan, there
would be 620 parking spaces. Without the variance approval, there would be 546
spaces. The parking was designed according to a suggestion of what it should be and
the westerly parking area was in, graded, drained and storm sewers in. It was
designed with anticipation of the variance approval.
Board of Appeals and Adjustments
April 21, 1983, Meeting
Page three
Mr. Anderson explained that the 30 feet includes all of the berming and
landscaping. If only 20 feet were allowed, there would be no room for additional
berming or landscaping along with 74 less parking spaces for cars that should
be off the street and in the parking lot.
Gordon Johnson suggested that along with any decision, that situation should
be brought before the Traffic Safety Committee regarding parking bans and to
include the three churches and two city neighborhoods.
Del Johnson asked for clarification on some points. There is a six foot wide
strip of land west of France by the retaining wall. This would be landscaped.
It was confirmed that the variance being considered was not only on France Avenue,
but also on 52nd Street, an "L" shaped piece of land.
Helen McClelland moved that the proposal be continued until the three churches
and the neighborhoods could meet with the Traffic Safety Committee.
Del Johnson agreed with Mrs. McClelland. He felt this was a dramatic change
for the neighborhood. He is still concerned with where the growth of the Church
would end.
Mr. Sentman, who is on of the elders of the Church, mentioned that they were
presently looking at two different sites in hopes to eventually move part of the
congregation. He explained that their congregation was to a point where much more
congregation growth was not desireable for Church activities.
Mike Lewis commented that it appeared as if they were building the parking
lot in hopes of more church growth. He questioned what would happed down
the line when they decided to completely move out of that location. What would
become of the facility? Mr. Sentman assured that the Church would always be at
that location, possibly becoming a satilite church. Mr. Lewis suggested that the
Church would then be overbuilt, however, Mr. Sentman stated that that was only
a possibility. It could still be as large depending on the leaders, of the Church.
Gordon Johnson asked if there had been any study done on the R -1 Single Family
Zoning of churches. Mr. Larsen answered that there may be some changes made
in that area.
Mr. Webber, 5101 Gorgas, asked about the 1700 - 2000 seat church, which is
what he had understood it to eventually be.
Mr. Anderson explained that they had discussed the maximum at which one
could build an auditiorium and with the parking spaces that would be on the property
it could accomodate an auditorium that large. A decision has not been made to build
an auditorium of that size.
Del Johnson wondered what construction problems would arise if the variance
were denied. Mr. Sentman noted that there would be a loss of an aisle of parking
on France and therefore too narrow for parking and a drive aisle, which would
create a further loss of parking spaces.
Mary Thatcher pointed out that if they receive the variance approval and build
the parking lot, won't they feel free to expand th sanctuary.
Upon discussion, Helen McClelland removed her motion that the proposal be
continued. Del Johnson moved for denial of the proposal and Helen McClelland
seconded the motion. All were in favor the motion carried. The Board suggested
that the situation be brought before the Traffic Safety Committee.
BOARD OF APPEALS AND ADJUSTMENTS
STAFF REPORT
MARCH 17, 1983
B -83 -8 Grace Church of Edina, 5300 France Avenue South
Refer to: Site Plan; March 4, 1983, Letter from Grace Church
Request: 30 foot Parking Setback Variance
Grace Church is proposing to expand its surface parking area along
France Avenue to West 52nd Street. The new parking area would replace
seven existing single family homes acquired recently by the Church. The
proposed parking would maintain a 24 foot setback from France Avenue and
a 20 foot setback from West 52nd Street. It should be noted that the
attached site plan represents ultimate development. The present proposal
would leave the two structures immediately north of the church building
in place and the Church would use the existing curb cut on France Avenue.
The Zoning Ordinance requires that parking for religious institutions in
R -1 Zone maintain a 50 foot setback. Thus, a 30 foot parking setback
variance is requested.
Grace Church is currently in the process of a major expansion of its facilities.
The attached site plan illustrates the ultimate development plan for the church
property. At this time, an education wing is under construction and a
substantial amount of the parking area is complete, including the westerly
one -half of the main parking area.
Recommendation
As the Board may be aware, the Planning Department is in the process of
preparing a major rework of the zoning ordinance. In the new ordinance,
Staff will propose that the required setback for church parking areas be
reduced from 50 feet to 20 feet. However, since the ordinance is not yet
ready for consideration, the Church is required to seek the subject variance.
Since the proposed setbacks conform to Staff recommended changes to the
Zoning Ordinance, Staff recommends approval of the variance request. Staff
requests that the variance be conditioned upon an approved landscape plan.
> Grace * Church
an evangelfcal
March 4, 1983
Mr. Gordon L. Hughes
City Planner
City of Edina
4801 West 50th Street
Edina, MN 55424
RE: Parking Setback Variance
Dear Mr. Hughes:
For approximately a year now we have been meeting with you and Mr. Sands
in the Planning Department as well as with Mr. Hoffman and Mr. Bahueman
in regards to the master planning being done for Grace Church at 5300
France Avenue. We have appreciated the continued objectiveness and fair-
ness in which you've worked with us.
Part of our joint consideration has been in regards to the parking needs
of our church. From the beginning we have stressed our desire as a church
to work with the City of Edina to design our facilities totally within
existing codes and ordinances. Our architects in designing the attached
parking plan have tried to maximize the number of "off street" parking
spaces to keep as many cars on the church's property and off the neigh-
boring streets as possible.
One area brought to our architect's attention was that the Planning De-
partment was in the process of making recommendations to change the park-
ing setback requirement from 50 feet to 20 feet in areas such as church
parking. This would strongly help in our case in keeping an additional
74 cars off the streets. Following your department's suggestion, our
plan was designed to this pending change in setback requirement. The
landscaping was designed in light of this and to our understanding meets
with your department's approval.
At this time we need to construct the parking in question to keep up with
our building completion schedule. However, it is our understanding that
the anticipated revision in changing the proposed setback requirements
has not yet been enacted.
EDINA • 5300 FRANCE AVENUE SOUTH • EDINA, MINNESOTA 55410 • (612)926 -1884
ROSEVILLE 91310 WEST COUNTY ROAD B29ROSEVILLE, MINNESOTA 55113•(612)633 -6479
Mr. Gordon L. Hughes
March 4, 1983
Page 2
We, therefore, request a variance in the setback requirement allowing our
parking to be 20 feet back from our property line along France Avenue and
52nd Street, corresponding with your pending ordinance recommendation.
Thank you for your consideration in this matter.
Enc.
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Wallace C. Olson
sov z J3/l4CG Ave. .Ea/.*NA
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Grace Church
Edina, Minn.
What type of Church?
A non - denominational Christian fellowship which believes
that the Bible is the inspired Word of God, is inerrant, and
has practical application in today's age.
Membership
Predominantly citizens of Edina, with some members re-
siding in contiguous suburbs and Minneapolis, and others
coming from more distant communities. Many of us have trans-
ferred from main stream denominations because we have felt a
strong need to have our families in a church which emphasizes
the spiritual growth of each individual family member.
Worship Services
Three worship services Sunday mornings- approximately 2,300
in attendance. A worship and music service Sunday evenings-
approximately 800 in attendance. A prayer meeting and other
activities Wednesday evening.
Christian Education Program
"Small Church" Sunday School programs covering all ages
from tots to senior citizens with approximately 1,500 persons ,
attending each Sunday morning.
.
-2-
The Jr. High Program has approximately 150 participants,
and the Senior High Program has almost 200 participants.
Approximately $220,000. is budgeted annually for this important
ministry at a time when there are relentless immoral pressures
on this age group.
Rebuilders Program
This unique ministry is designed to restore broken marriages
and strengthen failing ones. Approximately 80 persons meet each
Tuesday evening. There have been seven reunitings of divorced
persons during the two years this program has existed, and Churches
in Burnsville, DesMoines and AjAery, Wis. have started similar
programs in their communities.
Missionary Program
This year the missionary budget is one million dollars. It
supports Christian activities in our metropolitan area, in out -
state Minn., in other states, and in areas throughout the world.
It is tightly administered with 95% of the money actually reach-
ing the people being ministered to.
Physical Growth
A decision was reached several years ago to use our re-
sources to 'assist other like- believing churches in our met-
ropolitan areas rather than strive for a huge Church campus in
Edina serving thousands who would need to drive ten, twenty, thirty
or more miles to attend our worship services.
Im
The first such affiliation occured 15 months ago with
a small Church in Roseville which averaged less than 100 persons
attending Sunday services. There are now approximately 1,000
persons attending two Sunday services.
Our physical growth in Edina is limited to the property
we now occupy on France Ave. between 52nd and 54th streets.
Our plans to modestly expand our sanctuary will cap our growth
on this property. We have been forced to acquire property for
parking spaces to comply with Edina's ordinance requiring one
parking spot for every 3 seats in the sanctuary. Much of the
property we acquired on France Ave. to meet this requirement con-
sisted of dilapitated dwellings which have been an eyesore for
years. Several of the properties were acquired from one in-
dividual who had plans to put up a multi - family apartment house
on the site.
Our elders have strived hard to develop our property in a
manner that is as considerate as practicable to our neighbors.
The relatively low profile of our property on France Ave. was
deliberately planned that way in consideration of the property
owners across the street.
We seem to be living in a litigious age where property
owners feel they have a say in how a neighboring - property is
developed even though the neighboring property owner makes every
reasonable effort to take their interests into consideration while
meeting his own needs and complying with all zoning regulationd.
I feel very strongly that our Elders have conducted themselves
��.n .. w.. L1.. 4. 1- L ..1 n f'/v.n t.. +k
IM
It is my opinion that this variance must be considered
in light of the lack of parking facilities which so many
other Edina churches suffer also. I live one block from St.
Stevens Episcopal Church on 50th and Wooddale. They don't
have one single parking spot on their property. St. Peters
Lutheran at 55th and France has a similar problem, as do
numerous other Churches in Edina. Furthermore, I believe
consideration must be given by the Edina Council to the past
record of our Church to properly landscape our property to make
it more aesthetic to the neighborhood in which re are located.
I believe we have an impeccable record of striving to be a
good resident in Edina and an important asset to our community.
E
20
M�J
70
TO: Tim CIT`_' OF EDINA
BOARD OF APPEALS AND Ai)JUSTMENT
As neighbors of Gre @e Church, we request the R -1 Zoning
Ordinance Requirement of a 50 foot parkin;r set back be
retained for the Grace.Church property.
We urge the installation of earth berrr.s planted continuously
with evergreen shrubs, in addition to the presently required
Kincy
trees, to shield our neighborhood from the expansive par'
lot being constructed on the Grace Church± property.
We further urge the Council. to disallow the proposed ccn-
etruction of a parking ramp on the Grace Church property in
that such a parkin?- ramp v7nuld be obtrusive and visually
-'irruptive to a reeide��t� al nei�zlibcrhood.
TTA2�E ADDRESS DATE
7 �,t'L ze S yip s=3
M E M O R A N D U M
TO: Kenneth Rosland, City Manager
FROM: Gordon Hughes, City Planner
SUBJECT: Grace Church
DATE: June 17, 1983
On June 12, 1983, we received the attached petition requesting the preparation
of an Environmental Assessment Worksheet (EAW) for the Grace Church project.
This petition was officially forwarded to us on June 13, 1983, by the
Minnesota Environmental Quality Board (see attached letter). The petition
appears to be in order with respect to the Rules of the State's Environmental
Review Program. I will attempt to summarize procedures which now must be
followed concerning this petition.
What's an Environmental Assessment Worksheet (E.A.W.)?
The E.A.W. is a brief document which sets out the basic facts necessary to
determine whether or not an Environmental Impact Statement is needed.
Technically, this is the only purpose of an E.A.W.
Who decides if an E.A.W. should be prepared?
The Environmental Quality Board has designated Edina as the Responsible
Governmental Unit for this project. In this capacity, Edina (i.e. the
City Council) is solely responsible for deciding whether or not an E.A.W.
should be prepared. We are also responsible for the preparation of the
E.A.W. if ordered.
Must an E.A.W. be ordered?
No. The Rules list "mandatory.categories" which automatically trigger an
E.A.W. The Grace Church project (i.e. the education wing, sanctuary addition,
parking lot addition and all other work) does not exceed any thresholds
which require an E.A.W. The petition infers that the Grace Church project
in combination with work undertaken by St. Peters Church and Edina Community
Lutheran Church exceeds the threshold of a 1,000 car parking lot, and thus
an E.A.W. is mandatory. After consulting E.Q.B. staff, we disagree with
this interpretation in that only the expansion of the parking lot, not the
entire pre- existing lot need to be consideeed when applying this rule.
Is the project exempt from Environmental Review?
Maybe. The E.Q.B. rules list a number of activities which are exempt and,
therefore, no E.A.W. need be prepared. In fact, E.Q.B. staff opines that
if the activity is exempt, further environmental review under the authority
Memorandum /Grace Church
Page 2, June 17, 1983
of the State's program is prohibited. (The City, of course, may conduct a
review for its own use if it desires, but it must not be performed under
the auspices of the E.Q.B.)
Some of the "exempt" categories listed in the Rules imply that this project
is exempt:
- Projects for which no government decisions are required
- Expansion of an institutional facility of less than 75,000
square feet of gross floor area
- Individual land use variances including side yard and set -back
variances not resulting in a change in land use character or density
Although the Church is now requesting a variance, it has testified that a
parking lot containing similar numbers of parking spaces can be built without
variance. Therefore, if the variance were withdrawn, no "governmental
decisions" are required. E.Q.B. staff has also opined that a building
permit is likely not considered to be a "governmental decision" in that it
is not a discretionary action.
We have calculated the total expansion of the Church to be about 63,000
square feet or well below the 75,000 square feet threshold.
Lastly, it can be argued that the variance requested will not change the
"Density" of the parking lot but only its location. The Rules infer
that such variances are exempt.
On the other hand, the Rules exempt parking facilities of less than 100 cars
from environmental review. The proposed expansion exceeds 100 cars but
is substantially less than the 1,000 cars which triggers a mandatory review.
Thus, it can be argued that parking lots within the 100 -1,000 car range can
be required to comply with the Rules at the City's discretion.
Must the City decide on the need for an E.A.W. prior to acting on the variance?
Yes.
What procedures must be followed if the petition is rejected?
On June 20, the City Council, after reviewing the petition, may decide not to
prepare an-E.A.W. if the petition fails to demonstrate the project may have
potential for significant environmental effect or if the Council concludes
that th.e project is exempt according to the Rules. A written record must be
maintained, including findings of fact, concerning this decision. The
Council may make this decision on Juhe 20, with the understanding that the
minutes reflect a written record of its action. As an alternative, the
Council may order the staff to prepare more formal findings for its
consideration on July 11.
Memorandum /Grace Church
Page 3, June 17, 1983
What procedures must be followed if an E.A.W. is ordered?
Decision to Prepare
W
E.A.W. distributed and,published
within 25 days of above decision
Press Release
30 day comment period
I
Public hearing
I
Decision to prepare or not prepare
E.I.S. within 10 -30 days after
hearing
What criteria should be followed in determining significant environmental effect?
- Type, extent, and reversability of environmental effects
- Cumulative effects of related projects
- Extent to which effects are mitigated
- Extent to which effects can be controlled by other environmental
studies.
Gordon Hughes
City of Edina
4801 West 50th Street
Edina, Minnesota 55424
RE: Petition for an Environmental Assessment Worksheet (EAW) for
Grace Church of Edina
Dear Mr. Hughes:
The Environmental Quality Board (EQB) has received the enclosed petition
requesting that an EAW be prepared on the above -named project and has
determined that the City of Edina is the appropriate government agency
to decide the need for an EAW. The requirements for environ - mental
review, including the preparation of EAWs, can be found in the Minnesota
Code of Agency Rules, Environmental Review Program, 1982 Edition, 6 MCAR
3.021 - 3.056. If your unit of government does not have ready access to
these 1982 rules, please contact me.
The procedures to be followed in making the EAW decision are set forth
in 6 MCAR 3.026, (pages 12 and 13 of the rules). Key points in the pro-
cedures include:
1. No final government approvals may be given to the project named
in the petition until the need for an EAW has been determined.
If the decision is to prepare an EAW, approval must be withheld
until either a Negative Declaration is issued or an
Environmental Impact Statement (EIS) is completed (see 6 MCAR
3.032A., page 27).
2. A first step in making the decision regarding the need for an
EAW would be to compare the project to the mandatory EAW, EIS,
and Exemption categories listed in 6 MCAR 3.038, 3.039, and
3.041, respectively (starting on page 35). If the project
should fall under any of these categories, environmental review
is automatically required or prohibited. If this should be the
case, proceed accordingly.
3. If preparation of an EAW is neither mandatory nor exempted, the
City of Edina has the option to prepare an EAW. The standard
to be used to decide if an EAW should be done is given in 6
MCAR 3.026 F. Note that this requires that a record of deci-
sion including specific findings of fact be maintained.
AN EQUAL OPPORTUNITY EMPLOYER
U
Gordon Huges -2- June 13, 1983
4. Section 3.026 G. allows 15 days for your decision unless it
must be made by a board or other body which meets only
periodically, in which case you have 30 days. Note that G.2.
allows you to request an extra 15 days from EQB if you fall
into the 15 days category. Also note that "days" does not
include Saturdays, Sundays or legal holidays when the time
allowed is 15 days or less (but does when counting 30 days).
(See 6 MCAR 3.022 B. 11.).
5. Section 3.026 H. specifies that you must notify, in writing,
the proposer, the petitioners' representative and the EQB of
your decision within five (5) days (again, Saturday, Sunday and
holidays do not count). EQB will publish notice of your deci-
sion in the EQB Monitor. I would appreciate your sending a
copy of your recor o decision on the petition along with
notification of your decision for our records. This is not
required, however.
Notice of the petition and its assignment to your unit of government
will be published in the EQB Monitor on 20, 1983. Enclosed for
your information is a copy of tFe notice which will appear in the
Monitor.
If you have any questions or need any assistance, please do not hesitate
to call me. My phone number is (612)296 -8253 or you may call on our
toll -free line by dialing 1- 800 - 652 -9747 and asking for the
Environmental Quality Board, Environmental Review Program.
Sincerely,
Gregg M. Downing
Environmental Review Coordinator
GD:ms
cc: Harland Halvorson - Petitioner's Representative
Grace Church of Edina - Proposer
Enclosures
June 12, 1983
State of Minnesota
Environmental Quality Board
St. Paul, Minnesota
In accordance with Article 6- MCAR -S -3.026 of the Environmental
Review Program we hereby request the preparation of an
Environmental Assessment Worksheet for the expansion project at
Grace Church of Edina, 5300 France Ave. South, Edina, Minnesota.
Monday, June 20, 1983 at 7 P.M. the Edina City Council is holding
a hearing to consider the appeal for Grace Church of the denial
of a 30 foot variance for the above project.
Please submit your determination of the responsible governmental
unit to the Edina City Council prior to the hearing.
Sincerely,
Harland Halvorson
5217 Halifax Ave. South
Edina, Minnesota 55424
cc: Grace Church of Edina
Edina City Council bOP .
rn �� �3yf��✓ /�y
s� C), .�.
Page 1
6/12/83 Petition to Request Preparation
of an Environmental Assessment Worksheet
1. Description of Proposed Project
Grace Church of Edina, 5300 France Avenue South, Edina has embarked
on the following construction project:
A. Move and or raze 7 single family residences in the block between
52nd and 53rd streets.
B. Construct a new parking lot extending from the north face of the
church at 53rd street north to 52nd street, thus providing a total
parking capacity of 620 vehicles.
C. Construct a retaining wall and ramp approach for a future parking
ramp in the south half of the block between 52nd and 53rd streets.
D. Construct a new education wing at the northwest corner of the existing
building.
E. Expand the present 900 seat church auditorium to a capacity of
approximately 2,000 seats.
2. Proposer of the Project
Grace Church of Edina
5300 France Avenue South
Edina, Minnesota 55410
3. Petitioner's Representative
Harland P. Halvorson
5217 Halifax Ave. South
Edina, Minnesota 55424
4. Description of Potential Environmental Effects which may Result
from the Project
A. The incremental expansion of Grace Church from a small neighborhood
church in the early 1970's to it's present capacity of 900 seats and
projected capacity of as many as 2,000 seats will significantly alter
the environment of the surrounding residential community.
B. The expansion of the parking lot, proposed future parking ramp and
off site parking on surrounding streets will significantly increase
automobile exhaust emmissions, traffic congestion, and traffic noise
in the surrounding residential area.
C. The proposed parking ramp will be visually obstrusive, resulting in
deterioration of the visual environment in the residential community.
D. The, thus far, uncontrolled and unattended parking lot will be a life
safety hazard. The lot will be vulnerable to unauthorized and reckless
vehicle misuse which could result in serious personal injury as
happened on May 25, 1983.
Page 2
E . The loss of trees and vegetation which will be replaced by asphalt
with construction of the new Parking lot extending north from
5
to 52nd street will seriously alter the ecological balance and viissual,, street
amenity of the surrounding residential area.
Material Evidence of Potential for Si Mificant Environmental
A. The M Effects
innesota Code of Agency Rules, Environmental
Quality
Environmental Review Program, Rule 6 MCAR- 3.038N states the oenviron-
mental worksheet is mandatory for the construction of a new parking
facility for 1000 or more vehicles.
Grace Church has squired . property and ex
lot in phases since the early 0' Pandas it's building and parki
y 97 ng
the existing parka s. In the current project, much
Parking area has been displaceiby Education Building of
expansion presently under construction.
Church Sancturary from it's Proposed expansion of the
2000 seats will further displace existing goo seat capacity to as many as
being replaced and expanded lace Parking. The parking is
provide parking for 620 vehicles. 53rd street north to 52nd street to
A full story retaining wall and ramp approach for a future
ramp are being constructed as a Parking
Church has said it Part of the current project. Grace
level above Presently plans the ramp to be a single structured
level above grade leel Parking; however, there are
parking ramp levels in and R1 Residential nZoning District.
Thus it is possible that a much larger ramp could be built in the future.
The future parking ramp, even limited to a single level, will add
significantly to the number of on site parking spaces.
In addition to the on site parking at Grace Church, off site parkin
on the surrounding streets was counted on Sunday, June 12, 1983 as g
being 430 vehicles.
Edina Community Lutheran Church (ECLC) at 4113 West 54th Street and
St. Peter's Evangelical Lutheran Church at
contribute to the off site 5421 France Avenue South
the Grace Church property and then traffice congestion at south of
Street and France Avenue South intersection. Street
It is readily apparent that the current
ramp construction for which Parking lot constuction, future
site provisions are now being made, and the off
Parking by Grace Church, ECLC, and St. Peter's Church will
parking In the immediate d in a surrounding l generate
the Grace Church in excess en
MCAR- 3.038N.
B. The block from 53rd Street to
vegetation and wild life _52nd Street was filled with trees,
lot expansion Prior to commencement of the current parking
project. The loss of trees and vegetation has seriously
altered the environment of the residential area surrounding
Since the project has not been completed, it is stlea ab Grace Church.
Possible to restore part of the green area by
within and around the parking lot. providing landscaping
Page
C. The presently completed portion of the parking lot is uncontrolled
and unattended. A pedestrian was seriously injured when run over by
a vehicle in the parking lot on May 25, 1983•
D. The parking lot lighting installed along the western perimeter of the
completed portion of the parking lot is of a design and location that
causes night -time glare, significantly altering the environment.
Continuation of that type of lighting throughout the project will have
a major adverse effect on the environment in the surrounding residential
area.
E. Traffic congestion in the general area of 54th Street and France Avenue
South generated by Grace Church, ECLC, and St. Peter's Church is readily
apparent. Grace Church has three services each Sunday morning, ECLC and
St. Peter's Church have two services each Sunday, except during summer
Months. It is probable that the three churches generate from 800 to 1200
vehicles in the area each Sunday morning.
Completion of the present and future construction at Grace Church will
significantly increase traffic in the area, thus altering the environ-
mental quality in the area with regard to automobile exhaust emmissions,
traffic congestion and noise.
F. Artical 6 MCAR S 3.041.A.2. states projects for which all governmental
decisions have been made are exempt from 6 MCAR SS 3.021 - 3.056. Building
permits have been issued for the current phase of the expansion project;
however, the Edina City Council will hold.a hearing on June 20, 1983,
to consider the appeal of Grace Church of Edina concerning the denial
by the Board.of Appeals and Adjustments of a 30 foot parking lot set
back variance. Building permits have not been issued for the proposed
parking ramp and expansion of the church sanctuary.
G. Copy of a site development plan published in the March 31, 1983
edition of the Minneapolis Star and Tribune is attached for reference.
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June 12, 1983
State of Minnesota
Environmental Quality Board
St. Paul, Minnesota
In accordance with Article 6- MCAR -S -3.026 of the Environmental
Review Program we hereby request the preparation of an
Environmental Assessment Worksheet for the expansion project at
Grace Church of Edina, 5300 France Ave. South, Edina, Minnesota.
Monday, June 20, 1983 at 7 P.M. the Edina City Council is holding
a hearing to consider the appeal for Grace Church of the denial
of a 30 foot variance for the above project.
Please submit your determination of the responsible governmental
unit to the Edina City Council prior to the hearing.
Sincerely,
Harland Halvorson
5217 Halifax Ave. South
Edina, Minnesota 55424
cc: Grace Church of Edina
Edina City Council
Page 1
6/12/83 Petition to Request Preparation
of an Environmental Assessment Worksheet
1. Description of Proposed Project
Grace Church of Edina, 5300 France Avenue South, Edina has embarked
on the following construction project:
A. Move and or raze 7 single family residences in the block between
52nd and 53rd streets.
B. Construct a new parking lot extending from the north face of the
church at 53rd street north to 52nd street, thus providing a total
parking capacity of 620 vehicles.
C. Construct a retaining wall and ramp approach for a future parking
ramp in the south half of the block between 52nd and 53rd streets.
D. Construct a new education wing at the northwest corner of the existing
building.
E. Expand the present 900 seat church auditorium,to a capacity of
approximately 2,000 seats.
2. Proposer of the Project
Grace Church of Edina
5300 France Avenue South
Edina, Minnesota 55410
3. Petitioner's Representative
Harland P. Halvorson
5217 Halifax Ave. South
Edina, Minnesota 55424
4. Description of Potential Environmental Effects which may Result
from the Project
A. The incremental expansion of Grace Church from a small neighborhood
church in the early 1970's to it's present capacity of 900 seats and
projected capacity of as many as 2,000 seats will significantly alter
the environment of the surrounding residential community.
B. The expansion of the parking lot, proposed future parking ramp and
off site parking on surrounding streets will significantly increase
automobile exhaust emmissions, traffic congestion, and traffic noise
in the surrounding residential area.
C. The proposed parking ramp will be visually obstrusive, resulting in
deterioration of the visual environment in the residential community.
D. The, thus far, uncontrolled and unattended parking lot will be a life
safety hazard. The lot will be vulnerable to unauthorized and reckless
vehicle misuse which could result in serious personal injury as
happened on May 25,1983.
rage z
E . The loss of trees and vegetation which will be replaced by asphalt
with construction of the new parking lot extending north from 53rd street
to 52nd street will seriously alter the ecological balance and visual
amenity of the surrounding residential area.
Material Evidence of Potential for Significant Environmental Effects
A. The Minnesota Code of Agency Rules, Environmental Quality Board,
Environmental Review Program, Rule 6 MCAR- 3.038N states the environ-
mental worksheet is mandatory for the construction of a new parking
facility for 1000 or more vehicles.
Grace Church has squired property and expanded it's building and parking
lot in phases since the early 1970's. In the current project, much of
the existing parking area has been displaced by Education Building
expansion presently under construction. Proposed expansion of the
Church Sancturary from it's present 900 seat capacity to as many as
2000 seats will further displace existing parking. The parking is
being replaced and expanded from 53rd street north to 52nd street to
provide parking for 620 vehicles.
A full story retaining wall and ramp approach for a future parking
ramp are being constructed as a part of the current project. Grace
Church has said it presently plans the ramp to be a single structured
level above grade level parking; however, there are presently no zoning
restrictions on parking ramp levels in and R1 Residential Zoning District.
Thus it is possible that .a much larger ramp could be built in the future.
The future parking ramp, even limited to a single level, will add
significantly to the number of on site parking spaces.
In addition to the on site parking at Grace Church, off site parking
on the surrounding streets was counted on Sunday, June 12, 1983 as
being 430 vehicles.
Edina Community Lutheran Church (ECLC) at 4113 West 54th Street and
St. Peter's Evangelical Lutheran Church at 5421 France Avenue South
contribute to the off site parking in the area immediately south of
the Grace Church property and to the traffic congestion at the 54th
Street and France Avenue South intersection.
It is readily apparent that the current parking lot constuction, future
ramp construction for which provisions are now being made, and the off
site parking by Grace Church, ECLC, and St. Peter's Church will generate
parking in the immediate area surrounding Grace Church in excess of
the 1000 vehicles stated in Artical 6MCAR- 3.038N.
B. The block from 53rd Street to 52nd Street was filled with trees,
vegetation and wild life prior to commencement of the current parking
lot expansion project. The loss of trees and vegetation has seriously
altered the environment of the residential area surrounding Grace Church.
Since the project has not been completed, it is still reasonable
possible to restore part of the green area by providing landscaping
within and around the parking lot.
Page
C. The presently completed portion of the parking lot is uncontrolled
and unattended. A.pedestrian was seriously injured when run over by
a vehicle in the parking lot on May 25, 1983•
D. The parking lot lighting installed along the western perimeter of the
completed portion of the parking lot is of a design and location that
causes night -time glare, significantly altering the environment.
Continuation of that type of lighting throughout the project will have
a major adverse effect on the environment in the surrounding residential
area.
E. Traffic congestion in the general area of 54th Street and France Avenue
South generated by Grace Church, ECLC, and St. Peter's Church is readily
apparent. Grace Church has three services each Sunday morning, ECLC and
St. Peter's Church have two services each Sunday, except during summer
Months. It is probable that the three churches generate from 800 to 1200
vehicles in the area each Sunday morning.
Completion of the present and future construction at Grace Church will
significantly increase traffic in the area, thus altering the environ-
mental quality in the area with regard to automobile exhaust emmissions,
traffic congestion and noise.
F. Artical 6 MCAR S 3.041.A.2. states projects for which all governmental
decisions have been made are exempt from 6 MCAR SS 3.021 - 3.056. IhAlding
permits have been issued for "the current phase of the expansion project;
however, the Edina City Council -will hold.a hearing on June 20, 1983,
to consider the appeal of Grace Church of Edina concerning the denial
by the Board of Appeals and Adjustments of a 30 foot parking lot set
back variance. Building permits have not been issued for the proposed
parking ramp and expansion of the church sanctuary.
G. Copy of a site development plan published in the March 31, 1983
edition of the Minneapolis Star_and Tribune is attached for reference.
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Grace. -Church
April 29, 1983
Florence Hallberg
City Clerk
City of Edina
4801 West 50th Street
Edina, MN 55424
Dear Ms. Hallberg: RE: Planning Order #B -83 -8
The leadership of Grace Church of Edina hereby appeals to the Edina
City Council to reconsider the decision of the Board of Appeals and
Adjustments relating to their rejection of our request for parking
setback variances.
Thank you for your consideration.
I
Paul J/ Sentman
Grace /Church of Edina
EDINA • 5300 FRANCE AVENUE SOUTH • EDINA, MINNESOTA 55410.(612)926 -1884
ROSEVILLE 91310 WEST COUNTY ROAD B29 ROSEVILLE, MINNESOTA 55113.(612)633 -6479
0.
RT?.gnT.TTTTnw
WHEREAS, the following described property is at present a single tract of land:
Lots 15, 16 and 17, Block 1, Parkwood Knolls 8th Addition; and
WHEREAS, the owners have requested the subdivision of said tract into separate
parcels (herein called "Parcels ") described as follows:
Description of Northerly Parcel: That part of Lot 17 and that part of
Lots 15 and 16 lying southeasterly of a line parallel with and 10 feet
northwesterly of the southeasterly line of Lot 16 and the same extended
and lying southwesterly of a line parallel with and 10 feet northeasterly
of the line dividing Lot 15 and 17 and same extended, all in Block 1,
PARKWOOD KNOLLS 8TH ADDITION, according to the map or plat on file in the
office of the Registrar of Titles, County of Hennepin and State of Minnesota,
which lies northerly of the following described line: Commencing at the
northwest corner of said Lot 17; thence on an assumed bearing of South
29 degrees 11 minutes East, along the westerly line of said Lot 17, a
distance of 28.43 feet to the point of beginning of the line to be described;
thence North 67 degrees 03 minutes 56 seconds East to the intersection with
a line parallel and 10 feet northeasterly of the line dividing said Lots 15
and 17 and there terminating.
Description of Southerly Parcel: That part of Lot 17 and that part of
Lot 15 lying southwesterly of a line parallel with and 10 feet northeasterly
of a line dividing said Lots 15 and 17, all in Block 1, PARKWOOD KNOLLS
8TH ADDITION, according to the map or plat on file in the office of the
Registrar of Titles, County of Hennepin and State of Minnesota, which lies
southerly of the following described line: Commencing at the northwest
corner of said Lot 17, thence on an assumed bearing of South 29 degrees
11 minutes East, along the westerly line of said Lot 17, a distance of
28.43 feet to the point of beginning of the line to be described; thence
North 67 degrees 03 minutes 56 seconds East to the intersection with a line
parallel and 10 feet northeasterly of the line dividing said Lots 15 and 17
and there terminating, except that part of said Lot 17 which lies southerly
of a line drawn from a point on the southwesterly line of said lot distant
28.0 feet northwesterly of the southwest corner of said lot, to a point on
the southeasterly line of said lot distance 30.0 feet northeasterly of the
southwest corner of said lot;
WHEREAS, it has been determined that compliance with the Subdivision and Zoning
Regulations of the City of Edina will create an unnecessary hardship and said
Parcels as separate tracts of land do not interfere with the purposes of the
Subdivision and Zoning Regulations as contained in the City of Edina Ordinance
Nos. 801 and 811;
F" -
NOW, THEREFORE, it is hereby resolved by the City Council of the City of Edina
that the conveyance and ownership of said Parcels as separate tracts of land
is hereby approved and the requirements and provisions of Ordinance No. 801
and Ordinance No. 811 are hereby waived to allow said division and conveyance
thereof as separate tracts of land but are not waived for any other purpose
or as to any other provision thereof, and subject, however, to the provision
that no further subdivision be made of said Parcels unless made in compliance
with the pertinent ordinances of the City of Edina or with the prior approval of
this Council as may be provided for by those ordinances.
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Edina,
do hereby certify that the attached and foregoing Resolution was duly adopted
by the Edina City Council at its Regular Meeting of July 11, 1983, and as
recorded in the Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this 2nd day of November, 1983.
City Clerk
LOCATION MAP JT01
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LOT DIVISION
N U M B E R LD -83 -2 Lot 13, Block 1, The Habitat
LOCATION Generally located north of Vernon and west of Lincoln Drive
EDINA PLANNING DEPARTMENT
COMMUNITY DEVELOPMENT AND PLANNING COMMISSION
STAFF REPORT
JUNE 29, 1983
LD -83 -2 Lot 13, Block 1, The Habitat. Generally located north of Vernon
and west of Lincoln Drive.
Refer to: Attached survey
The proponents are requesting a party wall division for an existing
two family dwelling in the Habitat. Individual utility connections are provided.
Recommendation
Approval.
RON KR UEGER & ASSOCIATES,
REGISTERED LAND SURVEYORS
8140 FLYING CLOUD DRIVE. EDEN PRAIRIE. MINN. 55344 PHONE
INC.
612 - 941.3030
CERTIFICATE OF SURVEY),
Survey for InG A1AL517A' / Job No. 64B7 Bk. // Pq.zg
a 2- 5F
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LEGAL DESCRIPTION
vi. • 'yOUSE
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That -part- of Lot 13, Block. 1," The
Habitat, according to recorded plat
thereof,. Hennepin County; Minnesota,
lying southerly of a line drawn from a
point on the West line of said Lot 13,
distant 46.03 feet South of the
corner of said Lot 13, to a point on the
East line of said Lot 13, distant 48.50
feet South of the N.E.-corner of said Lot
13, as, measured along said lot lines
thereof.
_ a�p
I
1 hereby certify that this is a true and correct representation of a survey of the boundaries of 1 ;4
_� rENN County. Minnesota and of the location of all buildings thereon, and all
19 83
visible encroachments. it any, from or on said land. Surveyed b7CR day of K-` r7 __
ON KRU , A S OCIATES, INC.
31
-
IN
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f o.
LEGAL DESCRIPTION
vi. • 'yOUSE
�,
I
N
�6S\
That -part- of Lot 13, Block. 1," The
Habitat, according to recorded plat
thereof,. Hennepin County; Minnesota,
lying southerly of a line drawn from a
point on the West line of said Lot 13,
distant 46.03 feet South of the
corner of said Lot 13, to a point on the
East line of said Lot 13, distant 48.50
feet South of the N.E.-corner of said Lot
13, as, measured along said lot lines
thereof.
_ a�p
I
1 hereby certify that this is a true and correct representation of a survey of the boundaries of 1 ;4
_� rENN County. Minnesota and of the location of all buildings thereon, and all
19 83
visible encroachments. it any, from or on said land. Surveyed b7CR day of K-` r7 __
ON KRU , A S OCIATES, INC.
RON KRUEGER & ASSOCIATES, INC.
REGISTERED LAND SURVEYORS-
140 FLYING CLOUD DRIVE. EDEN PRAIRIE. MINN. 55344 PHONE 612 - 941 -3030
CERTIFICATE OF SURVEY
Survey for IWE AIABITAV Job No. 6,487 Bk.4 // 28
I
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9.53
V` L L --
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\ ILEGAL DESCRIPTION \ I/
That part of Lot 13, Block 1, The
Habitat, according to recorded plat
thereof, Hennepin County, Minnesota,
lying- norttierly or a line drawn trom a
point on tite West line o-f said Lot 13, P
distant 46.03 feet South of the N.W. / >�
corner of said Lot 13, to a point on the �O
East line Ot said Lot 13, distant 48.50 V�
teet South of the N.C. garner of said Lot. Y
13, a ; measured alone said lot, 1 inc —o
thercol.
�E A BavE
I hereby certify that this is a true and correct representation of a survey of the boundaries of --
_ 1 /ENAI County. Minnesota a� of the locate of all buildings thereon, and all
visible encroachments. if any, from or on said land. Surveyed by me this ___ -_- _ day
ON KRUEGER SOCIATES, INC.
a
A
M G
N U M B E R LD -83 -3 Parts of Lots 15, 16 and 17, Block 1, Parkwood Knolls 8 Addn.
L O C A T 10 N Generally located north of Vernon and east of Schaefer Rd.
EDINA PLANNING ®EPARTIVIENT
COMMUNITY DEVELOPMENT AND PLANNING COMMISSION
STAFF REPORT
JUNE 29, 1983
LD -83 -3 Parts of Lots 15, 16, and 17, Block 1, Parkwood Knolls 8th Addition.
Generally located north of Vernon and east of Schaefer Road..
Refer to: Attached Survey
The proponents are requesting _a party wall division of an existing two
family dwelling at Vernon Avenue and Schaefer Road. Individual sewer and
water services are not provided for each of the dwelling units. Therefore,
new services must be installed or a variance obtained from the Building
Construction Board of Appeals.
This property was involved in a previous lot division whereby portions of
lots 15 and 16 were combined with lot 17. As a result of this past division, some
pre- existing lot line easements are poorly located. We would suggest the concurrent
vacation of old easements and rededication of new easements as shown on the
attached graphic.
Recommendation
Staff recommends approval conditioned upon:
1. Installation of new sewer. and water services or the grant of a variance
from the Building Construction Board of Appeals.
2. Vacation and rededication of lot line easements.
c � „1
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No1 SCALE: I Za'
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lve hereby certify that t
and of the location of al
Dated this 1st day of Ju
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NOTE: Bearings shown
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..
LOCATION MAP
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i4,7
LOS' DIVISION
N U M B E R LD-83-4 Oak Ponds of Interlachen
L 0 C A T 10 N Generally located west of Blake Road and north of Fox Meadow Lane
EDINA PLANNING DEPARTMENT
85.00 ,./9.00. XrzZZ
'
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�6E
PROPOSED DIVISION PLAT FOR: Halley Land Corporation
DESCRIPTION OF WESTERLY PARCEL:
All of Lot 1 and all'of Lot° 2 except th,e easterly 44.85 feet thereof; all in Block . OAK PONDS OF
INTERiACHEN. .
(Area is 30, 759 square feet)
DESCRIPTION OF EASTERLY PARCEL:
All of -Lot -3 an -d the- easterly 44: 85 feet:of Lot 2, all in Block It - OAK PONDS OF.:INTERLACHEN.'
(Area is 32 -541 square feet)
hereby certify that this plat was prepared .by me or under my direct supervision and that I am.
a duly. Registered Land Surveyor under the laws of the State of Minnesota..
Dated this .17th day of June; 1983. E G A N, FIELD & N 0 W A K9 I N C .
urveyors
1
by
Minnesota Registratio4N.- 9053
NOTE: Bearings shown are assumed.
1752 .
1
/iii
ri
f�
COMMUNITY DEVELOPMENT AND PLANNING COMMISSION
STAFF REPORT
JUNE 29, 1983
J
LD -83 -4 Lot 2, Block 1, Oak Ponds of Interlachen. Generally located west
of Blake Road and north of Fox Meadow Lane
Refer to:. Attached survey
The proponents are requesting a division of the subject lot whereby its
west half is added to the adjacent lot to the west and its east half is added to the
adjacent lot to the east. Thus, three existing lots will be combined to create
two lots.
Recommendation y
Approval.
P
M E M O R A N D U M
DATE: July 8, 1983
TO: Kenneth Rosland
FROM: David A. Velde 'of
SUBJECT: 1984 - 85 Community Health Services Preliminary Plan
Enclosed, you will find the Community Health Service (CHS) for 1984 -85
along with a projected budget for 1984. The City of Edina will receive $86,405
in state subsidy for 1984 and 1985.
I am also including a copy of the Bloomington CHS Plan which addresses the
personal health service areas of our plan.
This year, I have included a program for CHS Administration which identifies
the cost of preparing the plan, costs for meetings associated with CHS and
the clerical costs of producing and monitoring the CHS plan.
Listed below are the program costs for Community Health Service in 1984:
Community Nursing
Home Health
Disease Prevention and Control
Emergency Medical Services
Health Education
Environmental
CHS Administration
Parent and Child Health
$18,181
33,432
6,610
334,146
4,132
162,962
101589
20,659
$590,711
This budget represents a.3.5o increase over the 1983 anticipated expenditures.
We are basing the 1984 expenditures on the reduced nursing contract which was
negotiated . for 1983.
This plan is a preliminary plan which can be adjusted before submitting the final
plan in September, 1983. The Edina Health Advisory Committee reviewed the plan
on June 22, 1983, and forwarded the plan to the Edina City Council with approval.
I will need Council approval on this plan before I can forward it to the Minnesota
Department of Health.
DAV /lde
CITY OF EDINA
4801 WEST 50TH STREET
EDINA, MINNESOTA 55424
COMMUNITY HEALTH SERVICES ANNUAL REPORT
JANUARY 1, 1982 - DECEMBER 31, 1982
R
EDINA BOARD OF HEALTH
(CITY COUNCIL)
C. Wayne Courtney, Mayor
Frederick Richards
June Schmidt
A. Charles Bredeson
Leslie Turner
EDINA HEALTH ADVISORY COMMITTEE
Beverly Harris, Chairperson
Leroy Werges
Homer Kinney
Linda Bjerke.
Barbara Kresoya
Dr. C. V. Rockwell
Dr. E. Duane Engstrom
Mary Bang
Dr. W. Krafft
Dr. Bruce Nydahl
I
COMMUNITY HEALTH SERVICES ADMINISTRATOR
David A. Velde
EDINA AUTHORIZED OFFICIAL
Kenneth E. Rosland
FISCAL MANAGEMENT OFFICER
J. N. Dalen
ORGANIZATIONAL CHART
CITY COUNCIL
(BOARD OF HEALTH)
ADVISORY HEALTH
COMMITTEE
CITY MANAGER
CHS ADMINISTRATOR DIRECTOR OF PUBLIC SAFETY
(EMS)
ENV. HEALTH NURSING
SERVICE
(CONTRACTED)
EDINA ENVIRONMENTAL HEALTH ACTIVITIES
Food Service Sanitation
The goal of the food service sanitation program is to ensure the food
served to the general public is safe and aesthetically pleasing.
This , goal is accomplished by providing food service sanitation inspections
in the food service industry and by reviewing construction and remodeling
plans for compliance with the minimum requirements of the Edina food ordinance.
In conjunction with the plan review process, the adequacy of the food equip-
ment, working spaces and storage spaces are evaluated.
The goal of surveying each food establishment twice during the year has
been met. During the year the department performed 169 food service
surveys and 217 follow -up inspections. In addition, 10 complaint investi-
gations were performed.
The plan review process is augmented with a check list to guide the reviewer
to ensure a complete and fair evaluation is made of construction materials,
equipment needs and space needs. During the year, 28 plan reviews were
performed. This process was followed by 70 on -site construction inspections
to verify the use of proper materials, equipment and installation techniques.
The laboratory anlysed 92 food samples which were collected to evaluate food
handling techniques and educate the food handlers. These food samples
also include samples which were collected during the investigation of a food -
borne illness complaint. There were no confirmed food -borne illnesses in 1982.
Community Sanitation
This program addresses the problems of refuse accumulation, rodent, weed
and insect control.
The department received 81 refuse accumulation complaints and performed 106
inspections during the abatement processes. Four rodent complaints were
reported and investigated.
Housing Maintenance
This program responded to 11 complaints which resulted in 26 inspections
with order being issued to correct maintenance discrepancies. Also, 10
carbon monozide surveys were conducted in apartment buildings with
underground garages.
Edina Environmental Health Activities
Environmental Pollution Control
This program addresses problems related to air, water and noise pollution.
Included in the program is the public swimming pool inspection activity.
The City has 73 public swimming pools. These pools are inspected on a
routine basis for water quality and safety standards. In 1983, .239 inspec-
tions were performed on the public swimming pools and 2 complaint inspec-
tions were performed. In addition to this, all residential swimming pool
plans are reviewed prior to the issuance of a building permit. In 1982,
seven residential swimming pool plans were reviewed.
Thirteen surface water and pool water samples were tested for quality
and contamination. No legal corrective actions resulted from these analysis.
The City continues to collect water samples from the distribution system
which are analysed in the laboratory.
Edina Personal Health Services
Edina contracts with Bloomington Public Health Nursing Services for the
delivery of personal health services to the residents in the community.
The program evaluation will be included in the report from Bloomington.
Budget
Community Nursing Services 20,301
Home Health Services 36,911
Disease Prevention S Control :7., 382
Health Education 4,614
Parent E Child Health 23,070
TOTAL.......... 92,278
Program Activity
Complaint
Investigations
Complaints and Follow -Up
Program Received Investigations
Community Sanitation
Garbage S Refuse 81 25
Rodents 4
Insects
Housing
Single Family
Multiple Dwelling 11 15
Air
Water
3
Noise 1 1
CERTIFICATION
I Certify that to the best of my knowledge and belief that the data reported
in the above service exhibit is correct and in accordance with the Agreement
provisions and applicable assurances.
Environ ental ealth Specialist Date
Program Activity
Complaint
Investigations
Complaints and Follow -Up
Program Received Investigations
Community Sanitation
Garbage E Refuse 81
Rodents
Insects
4
Housing
Single Family
Multiple Dwelling 11
Air
Water
Noise
CERTIFICATION
1
25
I
15
3
1
I Certify that to the best of my knowledge and belief that the data reported
in the above service exhibit is correct and in accordance with the Agreement
provisions and applicable assurances.
Environmental Health Specialist Date
Number of
Number of
Number of
Number of
Program
Facilities
of Service
Initial
Inspections
Follow -up
Inspections
Complaints
Received
Food Establishment
Restaurants /Schools /Day
Care /Similar Where Food
is Served
81
142
10
Retail Grocer /Su erette
8
6
0
Meat Shops /Department
(where cut)
4
-0
217
0
Bakery /.Bakery Dept.
(where baked)
5
10
0
Delicatessen (where pre-
pared, cut, packaged)
7
7
0
Warehousing /Distributors
2
3
0
Food Vehicles
22
4
of
0
. Vending Machines
777
11
-0-
0
Other (candy only, off -
sale liquor, ice, soft
drinks, etc.)
3
0
0
0
Motel /Hotel /Lod in /Resorts
1
1
2
0
Swimming Pools (Public/
Semi - Public)
74
211
26
2
On -Site Water Supply
Systems
Single Family /Multiple
Dwellings
300 -400
0
0
0
On -Site Sewage Systems
Single Family /Multiple
Dwellings
33
6
3
2
TRI -CITY PUBLIC HEALTH LABORATORY
The Tri -City Public Health Laboratory is jointly operated by Edina, Bloomington,
and St. Louis Park. The laboratory is located in the Edina Public Works Building
at 5146 Eden Avenue, Edina, Minnesota.
The laboratory performs routine microbiological and chemical tests on food samples,
city water samples, and residential well water samples. The laboratory also tests
water and food samples under contract for Hennepin County and the following
municipalities on an as needed basis: Crystal, Brooklyn Park, Brooklyn Center,
Eden Prairie, Golden Valley and Wayzata.
The laboratory is operated by one lab technician and an additional summer assis-
tant. The summer assistant is typically hired under the University of Minnesota
Professional Experience Program.
TRI -CITY LAB
Personnel Services 27,903
Fringe Benefits 5, 215
Contractual Services 533
Commodities 5,37
TOTAL 39,026 39,026
Less Billings:
C rysta 1
648
Hennepin County
7 074
Eden Prairie
940
Golden Valley
692
Wayzata
28
TOTAL
9,382
9,382
29,644
Bloomington
9,881
St. Louis Park
9,881
Edina
9,882
TOTAL
29,644
1982 LAB SUMMARY
FOOD
DRINKING WATER
OTHER WATER
CITY
SAMPLES
ROUTING
MICRO
SUS. FOO
POISONINC
CHEM
SAMPLES
MICRO
CHEM
SAMPLES
MICRO
CHEM
BLOOMINGTON
311
817
46
63
1,020 '
1,015
37
111
148
39
EDINA
92
215
8
2
1,222
970
381
13
1
24
ST. LOUIS PARK
107
273
15
7
1,211
1,013
203
27
59
CRYSTAL
BROOKLYN PARK
BROOKLYN CTR.
117
267
36
479
517
144
25
35
EDEN PRAIRIE
394
394
47
MINNETONKA
4
11
11
11
9
9
19
GOLDEN VALLEY
261
259
14
HENNEPIN CO.
241
524
29
2
334
334
314
46
84
20
VIAYZATA
28
28
ENVIRONMENTAL HEALTH EXPENDITURES
FULL AND PART -TIME ENVIRONMENTAL HEALTH PROGRAMS
Personnel Services (Full -time programs only)
BUDGETED
ACTUAL
Environmental Health 2.3 FTE
53,944
52,404
Clerical Support 0.5 FTE
6,278
8,434
Professional Services (including part -time environ-
mental health services
4.45
838
Operating Supplies
140
153
Capital Outlay
.100
-0-
Transportation
300
460
Other (specify) Central Services
25, 897
24,960
OTHER ENVIRONMENTAL EXPENDITURES
Animal Control
24,752
23,058
Noxious Weed Control
13,105
14,519
Municipal Water Supply Chemicals
(Chlorine and Fluoride only)
12,676
18,893
Laboratory Support Services
(well water, food, testing)
11,036
9,882
TOTAL 149,.253 153,101
ENVIRONMENTAL HEALTH REVENUES
REVENUES"
Food License Fees
BUDGETED
ACTUAL
Food Vending Machine Fees
12, 000
18
Swimming Pool License Fees
9,000
11,560
Hotel /Motel Lodging Fees
6,700
6,705
Animal Control Fees or Service Charges
130
130
0.
Service Chartres for Water Treatment
15,338
Chemicals (Chlorine E Fluroide)
Weed Control Fees or Service Charges
11,608
18, 893
0
Garbage and Refuse Haulers License Fees
6,295
Other Fees, Grants or Sources
7,000
810
of Revenue
(specify) CHS Subsidy
9,000
9,000
Local Tax
9- 9, 815
TOTAL
__66,145
149, 253
153,601
CERTIFICATION
certify that to the best of my knowledge and belief that the data
above financial exhibit is correct and that all transactions were made in accordance
with the Agreement provisions and applicable assurances, reported in the
Autliorized;Official
`3 , 03
Date
N
scat M agement Officer A3
Date
ENVIRONMENTAL HEALTH REVENUES
REVENUES"
Food License Fees
BUDGETED
12, 000
ACTUAL
18— , 325
Food Vending Machine Fees
9,000
11,560
Swimming Pool License Fees
6,700
6,705
Hotel /Motel Lodging Fees
130
130
Animal Control Fees or Service Charges
0
15,338
Service Charges for Water Treatment
Chemicals (Chlorine S Fluroide)
11,608
18,893
Weed Control Fees or Service Charges!
0
6,295
Garbage and Refuse Haulers License Fees
1,000
81D
Other Fees, Grants or Sources of Revenue
(specify) CHS Subsidy
9,000
9,000
Local Tax
99,_815
66,545
TOTA L
149, 253
153,601
CERTIFICATION
I certify that to the best of my knowledge and belief that the data reported in the
above financial exhibit is correct and that all transactions were made in accordance
with the Agreement provisions and applicable assurances.
Authorized Official
Fiscal Management Officer
Date
Date
EMERGENCY MEDICAL SERVICES
1982
The Edina Fire Department looks upon pre - hospital emergency care as an
important cog in the wheel of public safety for our community, along with
police and fire protection.
Presently, the department has nine firefighters highly trained and qualified
as paramedics, operating out of the fire department. During the year, two
paramedics became inactive; one returning to firefighter and one to super-
visor of paramedic services, while another became active after completing
his training and testing.
The Paramedics are well- supported by Edina Firefighters and Police Officers
who are trained as Emergency Medical Technicians (E. M. T.'s) . The fire and
police personnel receive their Paramedic and E. M. T. training through Hennepin
County Medical Center. The standards are high, and all personnel are required
to attend continuing education and training classes and are retested and recerti-
fied every two years.
The Fire Department has two ambulances, both "Advanced Life Support Units"
that are specially equipped to handle coronary problems, serious trauma, and
other critical care cases. Both carry the necessary drugs and equipment used
by the Paramedics in sustaining life while a victim is being transported to the
hospital.
Since the program started in 1975, the Edina Paramedics have been credited
with saving many lives, and with the new inception of the "911" telephone
emergency system, the public will greatly enhance the ability to receive quality
emergency care in the community.
To help educate our citizens with immediate, on- the -scene treatment for a
heart attack victim, the Fire Department provides instruction in cardiopul-
monary resuscitation, "CPR ". The three -hour course is taught each season
through the Edina Schools Community Education Program. The Fire Department
also teaches the course upon request to any Edina group of 20 or more people
at the Fire Station. We have also assisted the schools in developing a CPR
course for students.
The Fire Department Blood Pressure Screening Program offers free blood
pressure checks -to Edina residents. This service is offered between 8:00
a.m. and noon, and 1:00 p.m. to 8:00 p.m. daily. In addition to being
convenient and economical for Edina citizens, it has been attributed to
alerting several residents to early signs of cardio - vascular disease.
EMERGENCY MEDICAL CALLS
Type of Call Total Calls in 1982
Trauma
215
Personal Injury - Auto
125
Medical
638
Dead on Arrival
26
Transport Only
-0-
No Aid Given
54
Cancelled Run
125'
Assist Public
18
Assist Other Ambulance
1
TOTAL 1,202
Patients Transported To:
Fairview Southdale Hospital 613
Methodist Hospital 129
Hennepin County Medical Center 7
Home -0-
TOTAL 749
Community Service Number of Classes Individuals Served
CPR Classes 20 455
First Aid Classes 9 279
Blood Pressure 6,300 (est.)
TOTAL 7, 034
BUDGET
Personnel Services
EMS Personnel ( 9) $314,014
Supplies 4,754
Transportation 2,526
TOTAL $321,294
-Minnesota Uepartment of rlealtti
Community Hsalth Services Subsidy Plan
BUDGET/ EXPENDITURE
Approved Budryet Period Jan. 1, 1982
Expenditure Period Oct. 1, 1982
1, FINANC1ALSUMIMARY
EXPENDITURES
H, H =.'th E!:rvices
D' :s ?s? Prevention &
Seri ICeJ
Health Edus-Ven
Environment -1 Health
CHS Ar',ministration
0_"er f!peeify)
Parent E Child Health
TOTAL - Expenditur n
TOTAL - Less Circct
Assisnnce /In Kind
Contributions
IIILEANUAUUHtSSUF FISCAL MAN AULMENTOFF ICE H. List Counties:
(WHERE CHECK IS TO BE SENT)
IEPORT Finance Director
- to Dec. 31, 1982 City of Edina
Dec. 31, 1982 4801 W. 50th Street
_to Edina, MN 55424
Fiscal l:ontrol No.
OOriginal J
❑Corrected
❑Preliminary
IMFinai Date Submitted 3 -28 -83
BUDGET AMOUNT
ACTUAL EXPENDITURES THIS PERIOD
TOTAL EXPENDITURES TO DATE
Other Local CHS
Participation Participation Subsidy Supplemental TOTAL
Other Local CHS
Participation Participation Subsidy TOTAL
Other Local CHS
Participation Participation Subsidy Supplemental TOTAL
18,103
16,963
35,066
(10,239)
4,241
(5,998)
3,338
16,963
20,301
31,370
-0-
31,370
13,386
-0-
13,386
36,911
-0-
36,911
3,573
5,654
9,227
)
1.413
462
7,382
191,519
48,697
1
240,216
128,971
12,174
141,145
1
272,597
48.697
321,294
5,537
-0-
5,537
461
-0-
461 IL
4,614
_ _
4,614
140,253
9,000
149,253
63,219
2.250
65,469
144,601
9,000
153,601
4,987
6,091 1
11,078
13,237
1,524
14,761
16,979
6 091
1
23,070
395,342
86,405
481,747 (
208,084
21,602
229,686
480,768
86,405
567,173
395,342
86,405
481,747
208,084
21,602
229,686
480,768 1
86,405•
567,173
II. A.Enter OF TRANSACTIONS - FORE icash only) 86,405
A. Enter Subsidy Assistance Received to date (cash onlyl 86, 405
B. Less Total Subridv Assistance 86,405
FqR MUFI USE ONLY
Approval of Grants Administrator
II
i
y
Expenditures to Date
C. Subsidy Balance /(Deficit) -0-
111. AMOUNT OF LOCAL PARTICIPATION FUNDS USED TO MATCH
f�
I
FEDERAL PROGRAMS (Enter zero, is none)
IV. CERTIFICATION (Original Signatures)
I
U.I.
I certify that to the best of my knowledge and belief the data reported is correct and that all transactions were made in
accordance with subsidy provisions nd irable as: antes.
AUTHORIZED OFFICIAL '� DATE 3 a
'The Figure In Item 118 is the tame as ihavm
in column 'Total Expenditures To Dare ",
CHS Subsidy.
7 p
FISCAL MANAGEMENyT�O�FFICER c DATE 3 e
Addres- Lao I _L- MN Js A.d it
I _ cr. n�. n
ra
Minnesota Department of Health List Counties:
Fiscal Control #
Community Health Services Subsidy
Date Submitted March 30, 1%
FOURTH QUARTER FINANCIAL SUMMARY
❑Original
❑Sources of Funds
❑Corrected
C3 Outstanding Obligations
❑Preliminary
Expenditure Period to
® Final
SOURCES OF FUNDS
CHSSubsidy Amount Subtotal
Cash Assistance 86.405
'Direct Assistance
Sub -Total 86,405
EMS
Local Participation
County Tax Levy
Municipal Tax Levy 335,500
Revenue Sharing
Medicare
Medicaid
Private Fees /Insurance
Veteran's Adm.
Contracts (specify)
Grants (specify)
Gifts /Donations
'In -Kind Contributions
Other Income (speci 145 268
1� arh g
Subtotal Fees &
Other Participation
S Home Care
T
A Family Planning
T
E
F WIC
480,768
OUTSTANDING OBLIGATIONS
Program
Other
Participation
Local
Participation
CHS
Subsidy
TOTAL
CNS
HHS
DPC
EMS
HE
EH
ADM
OTHER
TOTAL
E
D Hypertension
E Risk Reduction
R
A Family Planning
L Refugee Health
Subtotal
Q
TOTAL — SOURCES OF FUNDS 567,173
TOTAL — LESS DIRECT ASSISTANCE/ 567,173
IN -KIND CONTRIBUTIONS
NOTE: REPRESENTS TOTAL CASH
LESS DIRECT ASSISTANCE OR IN -KIND
CONTRIBUTIONS
CERTIFICATION (Original Signatures)
1 certify that to the best of my knowledge and belief the data reported above is correct and that all
transactions were made in accordance with subsidy provisions and applicable assurances.
AUTHORIZED OFFICIAL DATE 3/30/83
FISCAL MANAGEMENT OFFICER DATE 3/30/83
Address 4801 W. 50th Street, Edina, MN 55424
APPLICATION FOR COMMUNITY HEALTH SERVICES SUBSIDY
(Minnesota Statute 145.911- 145.925)
AND APPLICATION FOR SPECIAL PROJECT FUNDS
IDENTIFICATION AND AUTHORIZATIONS
1. NAME AND ADDRESS OF APPLICANT ORGANIZATION *DO NOT WRITE_IN THIS SPACE*
City of Edina
*FOR MDH USE ONLY*
4801 W. 50th Street CONTROL NUMBER
Edina, MN 55424 DATE RECEIVED
2. SPONSORING UNITS OF GOVERNMENT
City /County Date Approved
City of Edina
4. SPECIAL PROJECTS APPLICATIONS
INCLUDED IN PLAN
7. SUBSIDY REQUEST
3. FUNDING.PERIOD
FOR SUBSIDY
Jan
1
1984
Month
Day
Year
to
Dec
1
1985
Month
Day
Year
5. PROJECTED PERIOD 6. REQUESTED
FUNDS
NAME OF COUNTIES 1984 $ 86,405 1985 $86,405
Estimated Local Participation Estimated State Share
City of Edina, 1984 $ 504,306 $ 86,405
g $
g $
g g
TOTAL g 504,306 g 86,405
CHS DIRECTORY
1. CHS ADIMINiSTRATOR ' 2. FISCAL MANAGEMENT OFFICER
'Individual /Agency where payment.
should -be sent)
David A. Velde
Name Name Jerry Dalen
Title Sanitarian
Agency City of Edina
Address 4801 W. 50th Street
Edina, MN 55424
Area Code /Phone Number
(6 �I 12) 927 -8861
3. AUTHORIZED OFFICIAL
(If different from #1)
Name Kenneth Rosland
Title City Manager
Agency City of Edina
Address 4801 W. 78th Street
Area CodeKlloncf MuNber5424
-- (r,171Q,77_QQrz1
Title . Finance Officer
Agency City of Edina
Address 4801 W. 50th Street
Edina, MN 55424
Area Code /Phone - Number
4. PERSON AUTHORIZED TO SIGN CONTRACTS
(If different from T1 & T3)
Name
Title
Agency
Address
Area Code /Phone Number
5. CHAIRPERSON, LOCAL BOARD OF HEALTH 6. CHAIRPERSON, CHS ADVISORY C01"1MITTEE
Blame Mr. C. Wayne Courtney Name Bruce Nydahl
Address 4313 Eton Place Address 6939 Mark Terrace Circle
Edina, MN - 55424 _
County of Residence County of Residence
Hennepin - _. Hennepin
Area Cod /612j 9e22 ut52e3 Area Code /Phone Number
f A 121 q41- 5549
7. DESIGNEE, STATE CHS ADVISORY 8. ALTERNATE DESIGNEE, STATE CHS ADVISORY
COMMITTEE COMMITTEE
Name June Schmidt I Name David A. Velde
7005 Bristol Boulevard
Address Address See No. 1
Edina, MN 55435
County of Residence County of Residence
Hennepin
Area Code /Phone Number Area Code /Phone Number
(612)922-1183
Alternate:
;tote: Revisions of The above during the subsidy period 1984 -1985 should be
submitted promptly to the District Representative in your area.
El
A RESOLUTION RECOMMENDING TO APPROVE
THE COMMUNITY HEALTH SERVICES SUBSIDY PLAN
FOR 1984 AND 1985
WHEREAS, the Advisory Board of Health of the City of Edina is an official
advisory body to the City Council, which is the official Board of Health; and
WHEREAS, the Advisory Board of Health is charged by the City Council to
study public health needs in the City and recommend to the Council policies and
ordinances and programs necessary to meet these needs; and
Whereas, the Advisory Board of Health has reviewed the plan and application
for 1984 and 1985 Community Health Services Act subsidy funds prepared by the
Staff for the City of Edina and finds it thoroughly consistent with the needs and
priorities of the community as determined by this Advisory Board and as expressed
in citizen's participation;
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of Health of the
City of Edina, in regular meeting assembled, that the plan and application for the 1984
and 1985 Community Health Services Act subsidy be approved and forwarded to the
City Council of the City of Edina with a recommendation for approval.
Passed and adopted this day of
Chairman, Advisory Board of Health
ATTEST:
Minutes Secretary
A RESOLUTION APPROVING THE PLAN FOR PROVISION OF COMMUNITY HEALTH
SERVICES IN THE CITY OF EDINA AND THE SUBMISSION OF AN APPLICATION
FOR THE COMMUNITY HEALTH SERVICES ACT SUBSIDY
WHEREAS, the City Council of the City of Edina is the official governing body of
the City of Edina and functions as the official Board of Health in the City of Edina;
and
WHEREAS, the City Council is committed to promote, support and maintain the health
of the entire community at the highest level; and
WHEREAS, the Community Health Services Act provides for subsidies in support of
public health services on the local level throughout the State of Minnesota; and
WHEREAS, a special needs study has been made and a special public meeting held
relative to the needs and priorities of the community for Community Health Services;
and
WHEREAS, the Advisory Board of Health of the City of Edina has reviewed the plan for
the provision of public health services in the City of Edina and recommends its approval
to the City Council; and
WHEREAS, the City Council has reviewed this self -same plan and finds it consistent
with the needs and priorities of the community as determined by the Advisory Board
of Health and as expressed by the citizens of Edina;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina that
the Community Health Services Plan for the City of Edina is approved and authorization
is hereby given to submit an application for the Community Health Services Act subsidy.
ADOPTED this day of
STATE OF MINNESOTA )
COUNTY OF HENNEPIN) SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby
certify that the attached and foregoing resolution was duly adopted by the Edina City
Council at its Regular Meeting of and as recorded in the
Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this 1st day of
ity Clerk
ASSURANCES AND AGREEMENTS
BY SIGNATURE, THE AUTHORIZED OFFICIAL AGREES AND ASSURES THAT:
1. The agency will comply with state and federal requirements for equal
opportunity employment.
2. The sponsoring unit of government maintains a written equal employment
oFrortunity program.
County City of Edina Yes X No
County Yes No
County
County
County
Date Certified 3/15/76
Date Certified
Yes No Date Certified
Yes No Date. Certified
Yes No Date Certified
3. The agency will comply with state and federal requirements relating to data
privacy or confidentiality of information collected on individuals.
4. The Minnesota Department of Health will be provided with information referenced
in the 1984 -85 CHS Plan where applicable.
5. Where required standards for programs or activities exist, those standards
are used in carrying out affected programs or activities.
6. The requirements for full community participation have been met as defined
in 7 MCAR § 1.455, C.
7. The Health Advisory Committee or Health Task Force of any Human Services
Board Advisory Committee, where applicable (MN Stat. 402.03), shall meet
the composition and reporting requirements of the Community Health Services
Advisory Committee required by MN Stat. 145.913(3).
8. The agency will comply with all standards relating to fiscal accountability
that apply to the Minnesota Department of Health, specifically;
a. The local participation funds identified in the budget submission meet
the following tests as well as 7 MCAR § 1.451-:
1) Cash contributions are cash outlays, including the outlay of money
contributed by other public agencies and institutions and private
organizations and individuals.
2) In- Kind /Direct Assistance contributions represent the value of non -
cash contributions provided by 1 the applicant, (2) other public
agencies and institutions, and (3) private organizations and in-
dividuals. Such goods and services directly benefit and are speci-
fically identifiable to Community Health Services programs and are
identifiable from the apolicant s records. Specifically the number
of hours of voiunteer services are supported by the same methods
used by the agency for its employees and the basis for determininq
charges for personal services, supplied and expenses are documented.
EDINA BOARD OF HEALTH
(CITY COUNCIL)
C. Wayne Courtney, Mayor 922 -8523
4313 Eton Place
Edina, MN 55424
A. Charles Bredesen, III 927 -9406
4506 Sunnyside Road
Edina, MN 55424
Frederick S. Richards 941 -7626
7225 Fleetwood Drive
Edina, MN 55435
June A. Schmidt 922 -1183
7005 Bristol Boulevard
Edina, MN 55435
Leslie Turner 938 -0912
6701 Parkwood Lane
Edina, MN - 55436
ADVISORY BOARD OF HEALTH
CITY OF EDINA
Providers
Dr. Bruce Nydahl
6939 Mark Terrace Circle
Edina, MN 55435 941 -5549
Dr. Kristofer Hagen
6309 Colony Way
Edina, MN 55435 925 -5568
Dr. Stephen Sinykin
6608 Scandia Road
Edina, MN 55436 941 -1709
Dr. Walter Wilder
5204 Glengarry Pkwy
Edina, MN 55436 920 -6992
Mrs. Holly Branch
6713 W. Shore Dr.
Edina, MN 55435 922 -5895
Ex- Officio, Non - Votinq Members
Mrs. Marjorie Hogenson
5904 Code Avenue
Edina, MN 55436 929 -6631
Homer Kinney
5250 Villa Way No. 239
Edina, MN 55436 926 -2676
Mrs. Effie McKerson
5729 France Avenue S.
Edina, MN 55410 927 -6297
Mrs. Joyce Omelianchuk
4809 66th Street W.
Edina, MN 55435
Mr. Clemens Peterson
6637 Brittany Road
Edina, MN 55435
June Schmidt, City Council
7005 Bristol Boulevard
Edina, MN 55435 922 -1183
Sally Tang, South Hennepin Human Services Council
6061 Idylwood Drive
Edina, MN 55435 935 -1623
David A. Velde
6701 68th Avenue N.
Brookyn Park, MN 55428 561 -4009
State Community Health Advisory Committee Member
June Schmidt
David A. Velde - Alternate
EDINA HEALTH ADVISORY COMMITTEE ACTIVITIES
The Edina Health Advisory Committee met with Bloomington and Richfield
Health Advisory Committee members on April 26, 1983. The meeting was scheduled
to provide a forum to discuss mutual health needs in the three cities. A copy
of the meeting minutes will be included in the final Community Health Services
Plan for Bloomington.
r'
ENVIRONMENTAL HEALTH PROBLEMS
The Hennepin County Community Health Department polled the jurors in the
early part of, 1983. The poll consisted of a wide range of questions directed
at public health issues in the Community and a ked the respondents to rate
the degree of the problem as the perceived the problem statement.
Of the environmental health problem statements addressed, the following is
the breakdown for Edina, Bloomington and Richfield:
1. Air pollution due to
industry, automobiles, and
A Problem
A Signifi-
A Signifi-
No
Opinion
Rare in
Not Occurence,
cant Problem,
but Properly
cant Prob-
lem that
Problem Statement Don't
a Or Not
Dealt with
No
needs
Know
Problem Serious
Already
more Answc
attention
1. Air pollution due to
industry, automobiles, and
10.6
1.9
1.9
28.8
55.8
power plants.
1.0
2. Drinking water supplies
contaiminated with hazardous
chemicals or harmful disease-
7' 7
7.7
14.4
18.3
50.0
1, g
producing bacteria.
3. Improperly disposed
17.3
16.3
12.5
23.1
29.8
refuse, garbage and litter.
1.0
4. Unsafe work environment
due to radiation, noise, or
26.9
11.5
7.7
18.3
34.6
hazardous conditions.
1.0
5. Noise from airports, the
road, cars, motorcycles,
commercial establishments,
11.5
25.0
14.4
22.1
26.0
construction or other sources
1.0'
in your neighborhood.
6. Unclean swimming pools
31.7
11.5
11.5
24.0
20.2
and beaches.
1.0
7. Dogs running loose or
barking, presence of non -
domestic animals, and other
8:7
30.8
24.9
15.4
20.2
animal problems in your
1.0
neighborhood.
8. Illness caused by
improper handling of food in
14.4
17.3
27.9
26.0
11.5
restaurants and other eating
2.9
places.
A Problem A Signifi- A Signifi-
No Rare in cant Problem, cant Prob
Opinion Not Occurence, but Properly lem that I No
Problem Statement, Don't a Or Not Dealt with needs more Answer
Know Problem Serious Already attention
9. Pests such as rats, 42.3 6.7 12.5 17.3 20.2 1.0
mice, and cockroaches in
homes and apartments.
10. Lack of proper clean- 26.9 21.2 18.3 25.0 7.7 1.0j
liness and safety in hotels,
motels and resorts.
The largest enviornmental health problem percieved by this poll and which needs
more attention, was the contamination of drinking water supplies. With the current
activity in studying ground water contamination in the South Hennepin area by
the State agencies, the City of Edina will not become actively involved in this
area. Instead, Edina will continue to monitor water quality and keep abreast of the
findings and conclusions offered by the State agencies. This appears to be the most
appropriate method of addressing the problem of ground water contamination.
Air pollution and unsafe work environments are also being addressed by State agencies
which also appear to be the more appropriate method for addressing these problems,
Of the remainder of the environmental health problems addressed, the City of Edina
provides services to respond to these concerns.
The personal health services needs and programs are addressed in the City of
Bloomington plan.
Minnesota Department of Health
Community Health Services Plan
PRELIMINARY BUDGET
Name of Agency City of Edina
List Counties /Cities:
Control No.
Date
City of Edina Budget period Jan. 1, 1984to Dec. 31, 1984
Projected Budget Amount by Proqram
Community Nursing Services
Home Health Services
Disease Prevention and Control
Emergency Medical Services
Health Education
Environmental Health
CHS Administration
Other (Specify) Parent and Child Health
18,181
33,432
6,610
334,146
4,132
162.962
10.589
TOTAL - 590,711
(Authorized Official)
(Date)
Countv Staffina Matrix
Fulltime Equivalents By Program
County /Multi- County:
Position Classification Comm uni t;,r
I Comm n
I HH
DP &C
I EMS
I HE
EH
I ADM
I TOTAL
Sanitarian I
2.0
0.3
I 2.3
Lab Tech I
I
I
1.3
I
I 1.3
Paramedics
9.0
(
I 9.0
I
I
( I
I
(
I
I
I I
TOTAL I
9.0
_
3.3
..____
0.3
..
12.6
County /Multi- County:
I -J-
I I I I
I I I I I
i
TOTAL I I I
� i �
FOOD SERVICE FACILITY SANITATION
PROBLEMS ADDRESSED
Diminished health may result from consuming food contaminated with chemicals
or microorganisms. Cases of foodborne illness do occur with moderate frequency
in the State of Minnesota and the Metropolitan area. Not all of the reported.
foodborne illnesses are solved, but attempts are made to identify the causative
agent and evaluate food preparation and handling procedures when an illness
is reported. In 1982, Edina received ten (10) complaints about foodborne illness.
Non of these complaints were confirmed epidemiologically. or through food sampling
and microbiological examination.
Contamination of foods may occur from unsanitary conditions or improper
handling during food manufacture, processing, delivery, or service. Some of
the more common underlying causes of food -borne disease outbreaks are inadequate
refrigeration, poor personal hygiene, failure to hold readily perishable foods at
proper refrigeration temperatures, failure- to hold hot foods at proper holding
temperatures, and inadequate cooking.
GOA LS
To achieve, through enforcement and education, compliance with the various laws,
ordinances, and policies which will insure the public of a healthful and aesthetically
pleasing food consumption experience.
OBJECTIVES
First Step
By systematic inspection and education, insure that all food while being transported,
stored, prepared, displayed, served, or sold to the public is protected from all
forms of contamination or adulteration consistent with the Edina Food Code to insure
safe consumption and minimize the possibility of food -borne disease episodes.
Second Step
To insure, through the plan review process, that each building or part thereof,
which are intended for food production or storage, is constructed to comply with
the provisions of the Edina Food Code to insure that the structure and equipment
is designed to provide a durable, easily cleanable, and aesthetically appealing
environment in which to store, prepare, display, or serve food to the consuming
public.
METHODS
First Step
A minimum of two (2) comprehensive sanitary surveys will be conducted on each
food service facility annually. Along with the sanitary surveys, necessary follow -
up surveys will be conducted on a pre- determined, mutually agreeable timetable.
C -1
FOOD SERVICE FACILITY SANITATION
Second Step
All new or remodeled food establishments will be required to submit detailed
plans and specifications which must be approved prior to issuance of a building
permit. The plans will be systematically. reviewed detailing all areas of the
structure. or- equipment not in conformance with. the Edina Food Code... Follow-up
field inspections will be ,conducted, as required, -to determine if construction is
proceeding according to the approved plans.
EVALUATION
First Step
The goal of providing two (2) inspections on each establishment per year will be
monitored and adjustments made to insure the goal is met during the year. The
performance of the inspection process will be monitored and food establishments
which are experiencing consistently low scores or repeated similar violations will be
singled out for additional enforcement action.
The City of Edina will continue to support and encourage participation in educational
sessions such as the Hennepin County Quality Assurance workshops. In addition,
the newsletter entitled "Food Stuff" will be developed and mailed to all license
holders on a quarterly basis and a slide presentation will be available on food
handling practices to any license holder requesting or needing additional education.
Second Step
The evaluation of the plan review process will primarily be judged by field
evaluation and review of all correspondence within the process to determine
uniformity of interpretation and enforcement.
C -2
HOUSING MAINTENANCE
PROBLEMS ADDRESSED
Diminished health may result from conditions of illness associated with sub-
standard housing. Although the total impact of substandard housing on health
cannot be fully determined, many researchers believe that the irritations and
frustrations that occur in some residential environments are leading or contri-
buting factors of mental illness. Respiratory infections, such as colds, bronch-
itis, and influenza are related to inadequate heating or ventilation and inadequate
and crowded sleeping arrangements and food handling facilities. Other potential
problems include carbon monoxide poisoning due to faulty home heating devices,
rodent and insect infestation, accidents due to crowding, poor electrical con-
nections, poor lighting, and structural problems.
GOALS
Minimize the public health hazards associated with substandard housing. Minimize
the hazard of exposure to low levels of carbon monoxide in living spaces.
OBJECTIVES
First Step
Prevent irritants or impairments that may result from substandard or overcrowded
housing.
Second Step
Prevent injury resulting from exposure to low levels of carbon monoxide in
living spaces of apartment buildings with underground garages.
METHODS
First Step
In response to complaints or during periodic inspections, determine the conform-
ity of housing with minimum housing standards. Issue orders to correct unsafe
or substandard conditions and perform follow -up inspections to insure compliance
with written orders.
Second Step
Monitor the carbon monoxide levels within living spaces of apartment buildings
with underground garages. Inspect the underground garages for proper venti-
lation and maintenance. Inspect the penetrations and openings to the living
spaces for proper sealing and maintenance. Issue orders to correct any defi-
C -3
HOUSING MAINTENANCE
ciencies and perform follow -up inspections to determine compliance with written
orders.
EVALUATION
First Step
It is difficult to measure the outcome of a housing program, but by complying
with minimum housing codes, there should be an increase in the general welfare
within the community. The abatement of hazardous or unhealthy conditions in
itself will be the measure of the outcome, because the specific unhealthy or
hazardous condition will no longer be in existence.
Second Step
The underground garage segment of the program will be evaluated by observing
compliance with the correction orders issued.
C -4
ENVIRONMENTAL POLLUTION CONTROL
PROBLEMS ADDRESSED
Diminished health may result from improperly maintained recreational areas
such as swimming pools. If not properly maintained, accidental injury or
contamination may result for persons using the recreational facility. Also,
polluted water or unwanted noise may cause diminished health. Water is
used for a variety of activities, and pollution of the water may effect wells,
stormwater discharge, and recreational areas. The effects of noise on the
health of the population may be either of two types: (1) they are consciously
perceived effects or (2) insidious effects. Consciously perceived effects are
those recognized by the recipient or person. They usually have a subjectively
irritating or nuisance character, but they are nevertheless important functionally,
producing such effects as interference with the thought process, communication
disruption, performance impairmant, sleep disturbance, and general mental stress.
Excessive noise can also result in permanent hearing loss.
GOALS
To minimize the health effects attributable to water and noise pollution.
OBJECTIVES
I. Prevent accidental injury or disease resulting from use of swimming pools.
2. Eliminate the entrance of pollutants into surface or ground water.
3. Reduce the occurence of unwanted noise in the community.
METHODS
First Step
Continue the routine inspections of swimming pools to determine compliance with
minimum health and safety standards. Issue orders to correct any health or
safety situation, and if necessary, close the swimming pool to the public until
necessary corrective measures have been taken. Develop educational aids to
assist swimming pool operators in providing a safe and sanitary recreational
environment for the community.
Second Step
Continue with the implementation and operation of the sewer connection program.
All septic systems which are not connected to the sanitary sewer will be required
to connect to the sanitary sewer where available. All remaining septic systems
C -5
ENVIRONMENTAL POLLUTION CONTROL
which cannot be connected will be placed on a routine pumping and main-
tenance program. Continue the routine sampling and surveillance of the
City water supply. Continue testing individual well water supplies as
requested by the community. Monitor surface waters when applicable.
Third Step
In response to complaints, investigate all noise nuisances and require compliance
with accepted noise standards.
EVALUATION
First Step
The effectiveness of the swimming pool inspection program will be evaluated by
meeting the monthly inspection schedule and observing the conformance with
minimum public heatth safety standards. Emphasis within the program will be
re- assessed to cope with new hazardous situations.
Second Step
The evaluation of the water pollution program
changes in number of on -site sewage disposal
ination within the city water supply and the
water.
Third Step
will be based on observing the
systems, the prevention of contam-
change in the quality of the surface
The abatement of unwanted noise source will result in the reduction of irrita-
tion to the complaintant. The evaluation of this program can be assessed by
the number of successful noise abatements or noise reductions.
C- 6
COMMUNITY SANITATION
PROBLEMS ADDRESSED
Accumulations of refuse can create harborage for rodents, provide breeding
places for insects and degrade the aesthetic appeals of the community. Over the
years, the community has become accustomed to expecting a litter free environ-
ment and this program is well supported by the citizens of Edina. The Hennepin
County public opinion poll indicated that over 50% of the South Hennepin residents
perceive improperly disposed litter, refuse and garbage as a significant problem.
This problem can be effectively addressed by continual surveillance and reinforce-
ment of the minimum community sanitation ordinances.
GOALS
Either by citizen complaint or by observation in the community, identify and
abate all nuisance conditions consistent with State laws and local ordinances.
OBJECTIVES
Prevent the accumulation of refuse and destroy rodent and vermin harborage
that constitue a nuisance.
METHODS
In response to complaints, investigate all community sanitation nuisances and
issue orders to correct situations which are hazardous. Complete follow -up
inspections to determine compliance with written orders.
EVALUATION
The Community Sanitation program will be evaluated by viewing the effectiveness
of the abatement process.
C-7
ANIMAL CONTROL
PROBLEMS ADDRESSED
Dogs, cats, and other warm blooded animals can transmit rabies and inflict
severe harm on people's health. If all dogs are vaccinated for rabies and
all animals who bite a person are quarantined and observed for signs of
rabies, the hazard associated with rabies transimssion can be minimized.
In addition to this, the control of loose dogs helps to lessen the risk of
exposure to dog bites.
GOALS
Minimize the potential for humans to be exposed to dog bites and rabies.
OBJECTIVES
First Step
By licensing and animal code enforcement procedures, ensure that all dogs
are vaccinated for rabies control.
Second Step
By quarantining animals that have bitten someone, monitor the animal's health
and behavior for signs of rabies.
METHODS
First Step
Employ an animal control officer and community service officers to patrol the
city and respond to complaints about loose dogs. Also, the animal control
officer will enforce the licensing ordinance.
Second Step
All animal bites will be promptly investigated by the animal control officer or
community service officer and quarantine measures implemented to monitor
the animal's behavior and health for a period of ten days.
EVALUATION
Records will be kept of all animal quarantines and complaints.
C -8
NOXIOUS WEED CONTROL
PROBLEMS ADDRESSED
Noxious weeds are a cause of forms of allergic reactions. The Department of
Agriculture lists 71 weeds as injurious to public health, public roads, livestock,
and other property. It is the City's responsiblilty to locate and cause the
destruction of these noxious weeds.
GOALS
Eliminate the publics exposure to noxious weeds and minimize their effect
on human health and well being.
OBJECTIVES
By locating or responding to complaints, remove or cause the destruction of
all noxious weeds.
METHOD
A weed inspector will investigate all complaints and known stands of noxious
weeds and cause the destruction of the noxious weeds.
EVALUATION
The effectiveness of the noxious weed control program will be evaluated by
reviewing the degree of compliance with written orders.
C- 9
PUBLIC HEALTH LABORATORY
PROBLEM ADDRESSED
Problems addressed by this program include food -borne illness, food quality,
water quality (public water supply, lakes, ponds, and streams) , air quality,
and miscellaneous analysis from all areas of environmental health.
GOALS
Assist the environmental health services in controlling the quality of food
and water thereby preventing adverse health conditions in the community.
OBJECTIVES
Analyze the samples promptly and report the results to the appropriate
environmental health services.
METHODS
By using specific chemical and microbiological tests, perform analysis on
samples submitted to the laboratory. All tests are performed using standard
methods.
EVALUATION
The laboratory and personnel performing the analysis must meet the appropriate
certification by the Minnesota Department of Health.
C -10
EMERGENCY MEDICAL SERVICES
PROBLEMS ADDRESSED
Sudden life threatening situations such as accidents are a constant threat to
the health of the citizens within the community. The morbidity and mortality
associated with these situations can effectively be altered by quick, professional
delivery to a health care facility.
GOALS
First Step
Provide ambulance service for the sick and injured.
Second Step
Provide emergency medical treatment for the sick and injured.
OBJECTIVES
I. Provide one advanced life support emergency ambulance, staffed by para-
medics and emergency medical technicians.
2. Provide a back -up advanced life support ambulance staffed by emergency
medical technicians.
3. Provide cardio- pulmonary resuscitation classes for various groups in the
City of Edina.
METHODS
1. The fire department shall have nine personnel trained as paramedics, with
three assigned to each shift.
2. There shall be no less than two paramedics on duty at one time.
3. All fire department personnel shall be trained as emergency medical techni-
cians and assist the paramedics as necessary.
4. All police department patrolmen shall be trained as emergency medical tech-
nicians and assist the fire department as necessary.
C -11
EMERGENCY MEDICAL SERVICES
EVALUATION
The City of Edina will be a member of the Hennepin County Emergency
Medical Services, who will review the training, methods, procedures, and
equipment used by the City of Edina for providing emergency medical services.
TIMETABLE
This program is in effect now and will be on- going. Services will be provided
as needed.
C -12
COMMUNITY HEALTH SERVICES ADMINISTRATION
PROBLEMS ADDRESSED
With the Development of the Community Health Services in Edina, the need for
Planning, coordination and monitoring of the health programs has increased.
GOALS
First Step
Develop and implement plans for the develiery of environmental and personal
health services to the residents of Edina.
Second Step
Ensure compliance with all statutes, regulations and rules governing the delivery
of Community Health Services in Edina.
Objectives
1. Encourage public participation in the planning process for local health services.
2. Avoid duplication of health services for the residents of Edina in a cost effective
manner.
3. Maintain an open line of communication with the various agencies and community.
METHODS
1. Follow the criteria established for meetings and provide adequate notice for all
meetings held in connection with community health services.
2. Continue to contract with other providers for the delivery of personal health
services.
3. Every effort will be made to develop an effective line of communications with
the Minnesota Department of Healthh, Hennepin County Health Department,
Edina Board of Health and Advisory Committee, and citizens in Edina.
EVALUATION
The evaluation of the Administration activity will be conducted by monitoring
the compliance with at least the minimum required advisory committee meetings,
the timely completion of scheduled reports and plans and adherence to open
meeting criteria.
C -13
PERSONAL PUBLIC HEALTH SERVICES
Please refer to the Bloomington Community Health Services Plan for program
descriptions and activities relating to the delivery of Home Health Services,
Disease Prevention and Control Services, Community Nursing Services,
Health Education and Parent and Child Health Services.
C -14
Minnesota Department of Ilealth
Community Health Services Plan
BUI)GET DEIAIL BY PROGRAM
For the period January 1, 1984
Name of Agency: City of Edina
I. PROGRAM TITLE: Community Nursing Services
II. PROGRAM BUDGET DETAIL BY COUNTY OR MULTI - COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
Tax Levy
Fees
Other
Other State
Other Federal
TOTAL BUDGET
Control No.
Date
To December 31, 1984
uOriginal
Revised
Ln
U
13
Minnesota Department of Ilealth
Couununity Ilealth Services Plan
BUDGET DETAIL BY PROGRAM
fur the period___ January 1, 1983
Ilanie of Agency: City of Edina
I. PROGRAM TITLE: Home Health Services
II. PROGRAM BUDGET DETAIL BY COUNTY OR MULTI - COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
Tax Levy
Fees
Other
Other State
Other Federal
TOTAL BUDGET
To December 31, 1984
Control No.
Date
0X_
Original
L____! Revised
U
Minnesota Department of Ilealth
Community Health Services Plan
BUDGET DEIAIL BY PROGRAM
For the period January 1, 1984
Name of Agency: City of Edina
I. PROGRAM TITLE: Disease Prevention and Control
11. PROGRAM BUDGET DETAIL BY COUNTY OR MULTI- COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
lax Levy
Fees
Other
Other State
Other- Federal
TOTAL BUDGET
To December 31, 1984
Control No.
Date
FXj-
Original
L1Revised
U
Minnesota Department of Health
Community Health Services Plan
BUDGET DEIAIL BY PROGRAM
for the period January 1, 1984
Dame of Agency: City of Edina
I. PROGRAM TITLE: Emergency Medical Services
II. PROGRAM BUDGET DETAIL BY COUNTY OR MULTI- COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
Tax Levy
Fees
Other
Other State
Other Federal
TOTAL BUDGET
To
Control No.
Da to
December 31, 1984
t x l Original
DRevised
co
r-
U
Minnesota Department of Ilealth
Connnunity Ilealth Services Plan
BUDGET DETAIL BY PROGRAM
For the period January 1, 1984
Name of Agency: City of Edina
I. PROGRAM TITLE: Health Education
I1. PROGRAM BUDGET DETAIL BY COUNTY OR MULTI - COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
Tax Levy
Fees
Other
Other State
Other Federal
TOTAL BUDGET
To December 31, 1984
Control No.
Date
Ox"
Original
Revised
rn
V
Minnesota Department of Ilealth
Community Ilealth Services Plan
BUDGET DETAIL BY PROGRAM
For the period January 1, 1984
flame of Agency: City of Edina
PROGRAM TITLE: Environmental Health
PROGRAM BUDGET DETAIL BY COUNTY OR MULTI- COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
Tax Levy
Fees
Other
Other State
Ol:her Federal
TOTAL BUDGET
Control No.
Date
To December 31, 1984
OX Original
L1Revised
0
N
U
Minnesota Department of Health
Connnunity Health Services Plan
BUDGET DETAIL BY PROGRAM
For the period_ January 1, 1984
Name of Agency: City of Edina
I. PROGRAM TITLE: CHS Administration
II. PROGRAM BUDGET DETAIL BY COUNTY OR MULTI- COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
Tax Levy
Fees
Other
Other State
Other Federal
TOTAL BUDGET
f
1
To December 31, 1984
Control No.
Da to
I DX Original
ElRevised
ITY AGENCY:
TOTAL
-0-
10,589
U-589
N
U
Minnesota Department of Ilealth
Community Ilealth Services Plan
BUDGET DETAIL BY PROGRAM
For
the
period____
January 1, 1984
Name
of
Agency:
City of Edina
I. PROGRAM TITLE: Parent and Child Health
II. PROGRAM BUDGET DETAIL BY COUNTY OR MULTI - COUNTY UNITS:
SOURCE OF FUNDS
CIIS Subsidy
Local Participation:
Tax Levy
Fees
Other
OLlier State
Other Federal
TOTAL BUDGET
i
a
To December 31, 1984
Control No.
Da to
ox ,
Original
DRevised
N
N
I
V
1982
COMMUNITY.HEALTH SERVICES
phepatced by
CITY OF BLOOMINGTON
DIVISION OF PUBLIC HEALTH
TABLE OF CONTENTS
Page
INTRODUCTION ........ ............................... 1
CITY ORGANIZATION AND AUTHORITY ..................... 3
GENERAL PERSONAL HEALTH PROGRAM ..................... 4
COMMUNITY HEALTH SERVICES
Community Nursing .. ............................... 8
HomeHealth ........ ............................... 11:
Parent and Child Health 13
Disease Prevention and Control .................... 17
Health Education .................................. 21
Environmental Health Services ..................... 25
SPECIAL GRANT PROGRAMS 27
FISCAL DATA ...................... ................. 31
INTRODUCTION
This 1982 Annual Report contains information on the Public Health Services
provided by City of Bloomington staff to the residents of Bloomington, Edina,
and Richfield.
In 1976, the State of Minnesota passed the Community Health Services Act,
providing subsidies to counties and cities meeting certain eligibility require-
ments. The Cities of Bloomington- Edina, and Richfield all met the require-
ments. Because of the availability of this state subsidy, Edina and Richfield
purchase selected community health services provided to Bloomington residents—
Community health services were established as a function of the City of Bloom-
ington in 1960: This 'report relates specifically to services provided in all
three cities and is prepared to expand community awareness of the content and
scope of the activities provided. Services are provided in response to identi-
fied health needs based on continual evaluation and analysis of outputs and
outcomes.
The overall goal of the Division of Health is in keeping with that of
the World Health Organization, "To facilitate a state of health which includes
physical, mental, and social well - being, and not merely the absence of disease
and infirmity, by the application of the art and science of.publ.ic health
through organze.dcommunity effort." To achieve this overall 'goal, the health
program is divided into the activities designated within the Community Health
Services Act.
The economic environment changed dramatically in 1982. From an adminis-
trative point of view, 1982 proved to be a very difficult year. The economic
downturn, coupled with loss of state revenues, necessitated several budget
adjustments that had considerable impact on environmental and nursing programs.
Early in the year when reduced revenues were again projected, budget
revisions were necessary to reflect the economic stress placed on local govern-
ment. Although budget reductions actually began in 1981, based on a depressed
economy the public health programs in 1981 remained at basically a maintenance
level. The 1982 budget became a budget of reduced funding, sometimes well
below past maintenance levels of service: Probably the most devastating result
of severe budget restraints is the "dampering" effect or productivity loss
created when employees' major concern becomes job security. It takes consider-
able time and testing of managerial skill to redefine goals and maintain pro-
ductivity.
Finding new ways.to accomplish the job of,providing public health services
and protecting the public interest became a daily challenge. One bright spot
on the horizon occurred when the City of Richfield approached Bloomington to
enter into a contract to provide inspection and enforcement services in food
protection. In October, inspection of food facilities in Richfield were
initiated. Budget losses were softened so that existing environmental person-
nel could be retained. Over the past six years Edina and Richfield have con-
tracted for Community Nursing, Health Education, Home Health, and Disease Pre-
-1-
vention and Control. Partnerships of shared personnel have proven to be bene-
ficial to all three cities and will continue to be explored. Another bright
light on the horizon occurred when.Fairview Community Hospitals entered into
conversations about shared economies in delivering home health services. An
arrangement to share staff and other resources is expected in 1983 for the
provision of home health services.
Explorations of other. partnerships, both public and private, will be
continued to find waysjo contain costs and provide the high quality of ser-
vices of the past. Programs are evaluated.for need, effectiveness, cost, and
quality. When indicated, programs are revised, modified, added or deleted.
The focus of public health has shifted dramatically over,the past fifty years
with all the modern technological discoveries, but the goal will continue to
be that of providing the maximum amount of needed services with the least
amount of public funds to protect the health of our citizens.
-2-
CITY ORGANIZATION
The City of Bloomington has operated since 1961 'under the Council - Manager
Plan, which was provided for in the City,Charter adopted in 1960. Under the
Council- Manager form of government, all legislative power:is vested in the
elected, part -time City Council: This Council 'consists of a Mayor, wh'' is
elected at- large, is the ceremonial head of the City and presides over Council
meetings, and six councilmen, two of whom are elected at- large. There are no
other elected bodies. The Council appoints citizens to various board's and
commissions. There are twelve such boards and commissions in the City. The
Council appoints a professional, full -time City Manager, who it solely
responsible for the administration of City business.
-3-
GENERAL PERSONAL HEALTH PROGRAM
Each city used all services, but the utilization rates varied consider-
ably. The overall statistics seem to reflect the demographies of each city
to some degree.
Statistics are collected separating individual services from group ser-
vices. Each individual represents an unduplicated count, and each visit
represents a recorded one -to -one contact in the patient's chart. Each group
represents a staff participant in an activity involving several persons such
as clinics, teaching classes, school health activities, etc., and individual
records are not necessarily involved.
Both individuals and groups are classified according to the category of
health promotion or illness (disease /disability). Individual definitions
are:
1. Health Promotion: Nursing services based on a nursing plan of care
and provided to apparently well individuals. These services include health
assessment, teaching, counseling, and other nursing interventions for the
purpose of promoting optimum health and /or preventing health problems. Such
services are frequently provided in the individual's place of residence, but
can occur in many other places such as schools, clinics, offices, industry,
etc. There usually will not be reimbursement for the provision of these
services.
2. Illness (Disease/Disability): Nursing services based on a nursing
plan of care often in conjunction with a medical plan of treatment, and pro-
vided to sick, injured or disabled individuals. These services may be given
during the acute, rehabilitative, maintenance /chronic or terminal stages of
illness and are usually provided in the individual's place of residence - -but
may also occur in other locations. Nursing practices may include health assess-
ment, teaching, counseling, and other nursing interventions for the purpose of
restoring, maintaining or sustaining an optimal level of functioning. Reim-
bursement for the provision of these services may be covered by Medicare,
Medicaid, insurance, or the patient.
Group definitions are:
1. Health Promotion: Nursing services developed according to a plan
and provided to apparently-well groups of individuals. These services include
health assessment, teaching, counseling, and other nursing interventions for
the purpose of promoting optimum health and /or preventing health problems.
Such services are provided in a variety of setting such as homes, schools,
clinics, offices, industry, etc.
2. Illness (Disease /Disability): Nursing services developed according
to a plan and provided to groups of individuals who are sick, injured or
disabled. These services may be given during the acute, rehabilitative,
maintenance, chronic or terminal stages of illness and may be provided in a
variety of settings such as homes, schools, clinics, offices, industry, etc.
-4-
Nursing practices may include health assessment, teaching, counseling, and
other nursing intervention for the purpose of restoring, maintaining, or sus-
taining optimal level of functioning.
Providing services to individuals in the illness classification is by
far the most time consuming and expensive service. Actual visit time'is one
and one -half times longer than health promotion visits. Documentation; con-
sultation, communications, and other non - patient contact activities requires
three times the amount of'time that health promotion patients require.- Almost
all illness visits occur i -n the !iome. Health promotion visits, on the other
hand, are made in a variety of settings and the patient, at'least 50% of the
time, is coming to the health provider.
TO& 1
1982 TOTAL UNDUPLICATED INDIVIDUALS SERVED By AGE
Tabte 2
1982 TOTAL NURSING VISITS TO INDIVIDUALS BV AGE
BLOOMINGTON
EDINA
RICHFIELD.
RI,CHFIELD
ALL CITIES
AGE
Number
Percent
Number
Percent
Number'
Percent
Number
Percent
0 -1
-340
12.1
49
11.0
194
21.9
583
14.1
1 -4
280
10.0
22
4.9
108
12.2
410
9.9
5 -19
733
26.1
39
8.7
97
11.0
869
21.0
20 -44
1,121
39.9
125
28.0
325
36.7
1,571
37.9
45 -64
179
6.4
32
7.2
59
6.7
270
6.5
65+
159
5.7
180
4,0.3
103
11.6
442.
10.7
TOTAL
2,812
100.0
447
10070
886
100.0
4,145
1:00.0
Tabte 2
1982 TOTAL NURSING VISITS TO INDIVIDUALS BV AGE
-5-
BLOOMINGTON
EDINA "
RI,CHFIELD
ALL .CITIES
AGE
Visits.
Percent
Visits
Percent
Visits
Percent
-Visits
Percent
0 -1
611
8.9 :
73
2.8
336
12.5
1,020
8.4
1 -4
484
7.0
50
1.9
183
6.8
71.7
5.9
5 -19
1,414
20.5
55
2.1
162
6.0
1,631
13.4
20 -44'
1 2,373
34.4
204
7.9
695
25.9
3,272
26.9
45 -64
946
13.7
217
8.4
443
16.5
1,606
13.2
65+
1,074
15..6
1,983
76.8
860
32.1
3,917
32.2
TOTAL
6,902
100.0
2,582
100.0
2,679
100.0 112,163
1
100.0
-5-
Tabte 3
1982 TOTAL NEW PATIENTS
Bloomington Edina Richfield All Cities
1,403 229 497 2,129
Tabte 4
1982 TOTAL ALL VISITS TO INDIVIDUALS
(BY ACTIVITY AND LOCATION)
BLOOMINGTON
EDINA
RICHFIELD
ALL CITIES
HEALTH PROMOTION
1982
Home
1,194
389
677
2,260
Other Locations
4,109
225
822
5,156
ILLNESS
Edina
93.4%
Edina
1.0 to
Home
2,273
2,855
1,736
6,864
Other Locations
33
4
2
39
TOTAL ALL VISITS
7,609
3,473
3,237
14,319
Tab& 5
1982
VISITS MADE
IN HOME
VISIT RATIO:
HEALTH PROMOTION TO
ILLNESS
Bloomington
45.6%
Bloomington
2.3 to
1.0
Edina
93.4%
Edina
1.0 to
4.7
Richfield
74.5%
Richfield
1.0 to
1.2
I t,
GROUP ACTIVITIES
Tab& 6
1982 SESSIONS
ACTIVITY TYPE
BLOOMINGTON..
EDINA..
RICHFIELD.
TOTAL
Formal Classes
7
4
14
25
Clinics
314
154
202
670
Therapy or Study Groups
43
10
10
63
Community Presentations
9
1
9
19
School Settings
270
124
487
881
TOTAL
643
293
722
1,658
Tabt e 7
1982 INDIVIDUALS SERVED IN GROUP SESSIONS
ACTIVITY TYPE
BLOOMINGTON
EDINA
RICHFIELD
TOTAL
Formal Classes
112
182
376
670
Clinics
8,168
1.083
2.806
12,057
Therapy or Study Groups
1,603
314
249
2,166
Community Presentations
263
8
168
439
School Settings
(Includes Day Care /Nursery
3,505
2.299
6,976
12.780
TOTAL
13,651
3,886
10.5 5
28,112
Tabte 8
1982 ALL DIRECT SERVICE
ACTIVITY TYPE
BLOOMINGTON
EDINA
RICHFIELD
TOTAL
Patients
2,812
447
886
4,145
Visits
7,609
3,473
3.31237
14,319
Group Sessions
643
293
722
11,658
Participants
13,651
3,886
10,575
289112
-7-
COMMUNITY HEALTH SERVICES
I. COMMUNITY NURSING
The overall goal of Community Nursing is to facilitate the ability of
individuals and families to respond positively to both normal and unusual
life experiences.
A. HEALTH PROMOTION- COUNSELING
1. Continuin Education Center for Pregnant Teen -A ers. The Continuing
Education Center C.E.C. is an alternative educational program provided for
pregnant teen -agers residing in Southern Hennepin County. An average of 20
girls per month received support from 2 public health nurses.
A teen -age pregnancy accentuates and complicates otherwise "normal" teen-
age problems. The physical changes which occur during a teen -age girl's
pregnancy are unique. Since they are not biologically mature, they are more
prone to toxemia, iron deficiency, prolonged labors, and premature babies.
Physical problems, as well as the emotional and social concerns, must be
dealt with in the best possible way for the welfare of the mother and baby.
Our agency has a contract with the Hennepin County Vocational Technical
Schools to provide 2 nurses for counseling and health education for approxi-
mately 144 hours during the 9 -month school year. Guidelines have been
established by the Vocational Schools to be utilized by C.E.C.and the public
health nurses involved in care.
2. Prenatal Program. The purpose of this program is to improve the out-
come of pregnancy through counseling and education of expectant parents.
The framework for this service was developed and staff was educated by a
maternal and child nurse practitioner. Eighty (80) parents in Bloomington,
Edina and Richfield received 258 home visits for prenatal support.
3. Parent Support Program. These are health promotion visits made in
patients homes to provide support to parents during the first weeks after
childbirth. Referrals to these patients come from a variety of areas. Birth
certificates are received from the State Bureau of Vital Statistics. Area
hospitals refer for postpartum contact. All patients are contacted by tele-
phone and are offered a home visit. Follow -up visits are dictated by plan
of care developed by the nurse after assessing the parent and child needs.
A flow sheet has been developed by the agency to standardize care and evalu-
ation.
These visits, as well as prenatal home visits, are offered to improve
the opportunity for positive parent -child relationships among adults in
childbearing years.
The following table shows the involvement of staff in this area over the
past 3 years:
Tabte 9
PARENT SUPPORT SERVICES - HOME VISITS
4. Child Abuse and Neglect. Efforts toward diminishing the incidence
of child abuse and neglect continue to be in the area of primary prevention.
Staff uses a "parenting tool" for assessing parenting skills. This is done
in home and clinic settings. Child abuse and,neglect cases referred to this
agency involve a cooperative effort between the public health nurse and Child
Protection.
5. Sudden Infant Death Syndrome (SIDS). The Minnesota Sudden Infant
Death Center is one of 32 federally funded SIDS projects. The purpose of the
program is to implement a system.of humane intervention directed at SIDS and
victims /families.
Our agency received 3 SIDS referrals in 1982. Nurses give the families
facts about SIDS to offset needless guilt and anguish as well'as counseling
for problems of grief.
6. Chemical Dependency - Emotional Health Counseling. The primary goal
of the services offered is to assess, evaluate, refer clients to.the proper
facility that will fill their unmet needs, and offer support in aftercare.
The majority of clients seen have low self - esteem, and self -worth is displaced
at various degrees. Recognizing that acknowledgment and recognition is
important in feeling good about ourselves, after the goals have been set,
supportive counseling to reach those goals is offered.
Tabte 10
1982 CHEMICAL DEPENDENCV - EMOTIONAL HEALTH REFERRALS
Referred to Health Division by:
Assessment:
Referred by Health Division to:
10
Self 35%
Friend /Family 40%
Private Provider 10%
Public Agency 15%
Alcohol & Other Drugs 60%
Emotional Stress (job,
family, life change) 40%
Public Agency. 25%
Private Provider 10%
Self -Help Group 50%
Self- Resolved 15%
Parents
1980 1981 1982
Visits
1980 1981 1982
Postpartum
377 327 340
486 430 443
Parenting
220 163 222
491 547 436
4. Child Abuse and Neglect. Efforts toward diminishing the incidence
of child abuse and neglect continue to be in the area of primary prevention.
Staff uses a "parenting tool" for assessing parenting skills. This is done
in home and clinic settings. Child abuse and,neglect cases referred to this
agency involve a cooperative effort between the public health nurse and Child
Protection.
5. Sudden Infant Death Syndrome (SIDS). The Minnesota Sudden Infant
Death Center is one of 32 federally funded SIDS projects. The purpose of the
program is to implement a system.of humane intervention directed at SIDS and
victims /families.
Our agency received 3 SIDS referrals in 1982. Nurses give the families
facts about SIDS to offset needless guilt and anguish as well'as counseling
for problems of grief.
6. Chemical Dependency - Emotional Health Counseling. The primary goal
of the services offered is to assess, evaluate, refer clients to.the proper
facility that will fill their unmet needs, and offer support in aftercare.
The majority of clients seen have low self - esteem, and self -worth is displaced
at various degrees. Recognizing that acknowledgment and recognition is
important in feeling good about ourselves, after the goals have been set,
supportive counseling to reach those goals is offered.
Tabte 10
1982 CHEMICAL DEPENDENCV - EMOTIONAL HEALTH REFERRALS
Referred to Health Division by:
Assessment:
Referred by Health Division to:
10
Self 35%
Friend /Family 40%
Private Provider 10%
Public Agency 15%
Alcohol & Other Drugs 60%
Emotional Stress (job,
family, life change) 40%
Public Agency. 25%
Private Provider 10%
Self -Help Group 50%
Self- Resolved 15%
Tabte 11
ALCOHOL ABASE 9 EMOTIONAL HEALTH
7. Employee Assistance Program. The staff counselor was utilized by
the cities of Bloomington and Edina for their employees needing assessment,
referral and /or intervention for emotional health, chemical dependency pro-
blems, and other personal problems which affect performance. City of
Richfield employees residing in Richfield may also make use of this service
at their request.
8. Extended Aftercare Project. At the request of the City Council,
city staff coordinated a project focused on the need for local aftercare
among adolescents participating in chemical dependency programs. A resident-
ial facility was eliminated as an economic feasibility. The joint venture
of program providers was also eliminated because of the need for coordinating
funds. The final resolution of support by the City Council was for endorse-
ment of the Renaissance "after- aftercare" project.
-10-
No. of Patients
1980 1981 1982
No. of Visits
1980 1981 1982
Alcohol Abuse
80 158 188
558 563 676
Emotional Hea -lth
178 220 225
1 930 1,042 754
7. Employee Assistance Program. The staff counselor was utilized by
the cities of Bloomington and Edina for their employees needing assessment,
referral and /or intervention for emotional health, chemical dependency pro-
blems, and other personal problems which affect performance. City of
Richfield employees residing in Richfield may also make use of this service
at their request.
8. Extended Aftercare Project. At the request of the City Council,
city staff coordinated a project focused on the need for local aftercare
among adolescents participating in chemical dependency programs. A resident-
ial facility was eliminated as an economic feasibility. The joint venture
of program providers was also eliminated because of the need for coordinating
funds. The final resolution of support by the City Council was for endorse-
ment of the Renaissance "after- aftercare" project.
-10-
The overall goal was to
health care for individuals
ability to pay for services.
II. :HOME HEALTH
make available high - quality, low -cost, coordinated
in their place of residence, regardless of their
. Two very distinctive changes have occurred in the home'health care system
during the past year. The length of time spent in the hospital has become
considerably shorter, thereby making complete discharge planning even more
difficult. Many times patients are sent home without adequate instructions
and with a great deal of apprehension. They may also require more intensive
nursing care. As a result, the home care nurses are involved with giving a
great deal of support to the patients and /or family members immediately after
discharge. Much of this may be short -term, but involves considerable indirect
service time, such as telephone calls to the physician, client and family
members, planning and coordinating the client's care, and charting.
The second area of change relates to continued growth of hospital -based
and proprietary.agencies. Because of their growth, the Division of Public
Health experienced a 21% drop in total home health care referrals. This is
primarily among the Medicare population where our services dropped by 30 %.
The effect on total visits is shown on the following table:
Tab.2e 12
HOME HEALTH TOTALS
A variety of home health services are made available as part of the
comprehensive home health care provided by the Division of Public Health.
Under the direction of the client's physician, professional nursing care,
physical therapy, occupational therapy, speech therapy, and social services
may be provided. Home health aides, supervised by registered nurses, give
personal care.
The nurse assesses the client's-needs at the initial visit. The physican,
nurse and client then develop a mutual plan of care. Referrals may be made
to community resources for any other service areas needed.
Table 13 displays the services provided in the three cities served.
-11-
1980
1981
1982
Home Nursing-Referrals
471
510
403
Home Nursing Visits
15,673
15,692
14,718
A variety of home health services are made available as part of the
comprehensive home health care provided by the Division of Public Health.
Under the direction of the client's physician, professional nursing care,
physical therapy, occupational therapy, speech therapy, and social services
may be provided. Home health aides, supervised by registered nurses, give
personal care.
The nurse assesses the client's-needs at the initial visit. The physican,
nurse and client then develop a mutual plan of care. Referrals may be made
to community resources for any other service areas needed.
Table 13 displays the services provided in the three cities served.
-11-
Tabte 13
1982 HOME HEALTH SERVICES
Hospice services have always been provided informally as part of the
public health home care system. During the past several years, the system
has been formalized and the medical system has come to recognize it as part
of their services. The Division of Public Health participates in the hospice
programs of Metropolitan Medical Center, Methodist Hospital, and Abbott -
Northwestern Hospital. Because of allowable reimbursement, the remaining
hospitals provide their own home hospice care. This accounts for the 55%
drop in hospice referrals. In 1982, The Division of Public Health cared for
31 hospice patients and their families, making 250 home visits and 516 tele-
phone contacts around the clock.
A quality assurance system has been developed which identifies standards
for all primary disease entities. In addition, a treatment policy and pro-
cedure manual is maintained. The home care system is set up to provide
intermittent home care using a range of health providers.
Lack of consumer knowledge of home health services has been a concern.
Increased outreach has been done by way of new, easy to read home care bro-
chures. These have been distributed to all Meals -on- Wheels clients, physicians,
and to groups such as the Senior Federation. Brochures are also available in
areas such as churches and public buildings. Outreach is an area that should
continue to be pursued.
-12-
Bloomington
Edina
Richfield
Home Health Aide
Patients
26
31
19
Visits
591
767
529
Occupational Therapy
Patients
6
6
3
Visits
39
16
8
Physical Therapy
Patients
16
13
6
Visits
71
96
19
Medical Social Service
Patients
3
1
2
Visits
3
1
2
Nursing
Patients
156
139
110
Visits
1,566
1,974
1,178
Hospice services have always been provided informally as part of the
public health home care system. During the past several years, the system
has been formalized and the medical system has come to recognize it as part
of their services. The Division of Public Health participates in the hospice
programs of Metropolitan Medical Center, Methodist Hospital, and Abbott -
Northwestern Hospital. Because of allowable reimbursement, the remaining
hospitals provide their own home hospice care. This accounts for the 55%
drop in hospice referrals. In 1982, The Division of Public Health cared for
31 hospice patients and their families, making 250 home visits and 516 tele-
phone contacts around the clock.
A quality assurance system has been developed which identifies standards
for all primary disease entities. In addition, a treatment policy and pro-
cedure manual is maintained. The home care system is set up to provide
intermittent home care using a range of health providers.
Lack of consumer knowledge of home health services has been a concern.
Increased outreach has been done by way of new, easy to read home care bro-
chures. These have been distributed to all Meals -on- Wheels clients, physicians,
and to groups such as the Senior Federation. Brochures are also available in
areas such as churches and public buildings. Outreach is an area that should
continue to be pursued.
-12-
III. PARENT AND CHILD HEALTH
The overall goal is to improve the opportunity for optimum growth,
development, and well -being among - parents and children.
Well Child Clinic, Early and Periodic Screening, Preschool Screening,
and Women, Infants and Children Services continued to function according to
established guidelines.
1. Well Child Clinic (WCC). These clinics are for infants from birth
to six months of age, and utilize physicians and Pediatric Nurse Associates
(PNA) -for physical assessments. Immunizations, laboratory procedures, and
developmental testing are also offered. Frequency of clinic visits are in
accordance with the American Academy of Pediatrics.
Table 14 displays the volume of patients and visits over the past three
years.
Tabte 14
WELL CHILD CLINIC
2. Early and Periodic Screening (EPS). Preventive health services and
early disease detection services are essential components of a comprehensive
health program. EPS is a basis for providing this service and is designed
to reach "healthy" children. This program ensures good health by identifying
potential health problems before they become serious or do lasting harm.
During screening, hearing, vision, immunization and nutritional status, as
well as physical, mental and emotional health are examined. A tracking
system on all referrals is maintained.
EPS is available for all children and young adults from six months of age
through 21 years. Staffing for these clinics consists of registered nurses
with special training to perform physical assessments. As indicated on
Tablel5, patients and visits have been relatively stable the past three years.
Tabte 15
EARLY 6 PERIODIC SCREENING
1980
1981
1982
Number of
Patients
633
464
498
Number of
Visits
.1 ,189,
908
1 883
2. Early and Periodic Screening (EPS). Preventive health services and
early disease detection services are essential components of a comprehensive
health program. EPS is a basis for providing this service and is designed
to reach "healthy" children. This program ensures good health by identifying
potential health problems before they become serious or do lasting harm.
During screening, hearing, vision, immunization and nutritional status, as
well as physical, mental and emotional health are examined. A tracking
system on all referrals is maintained.
EPS is available for all children and young adults from six months of age
through 21 years. Staffing for these clinics consists of registered nurses
with special training to perform physical assessments. As indicated on
Tablel5, patients and visits have been relatively stable the past three years.
Tabte 15
EARLY 6 PERIODIC SCREENING
-13-
1980
1981
1982
Number of
Patients
725
687
684
Number of
Visits
1,270
1,187
1,061
-13-
3. Preschool Screenirn
to all children.once prior
were cut by 50i in 1982 by
Division of Public Health
Richfield, St. Louis Park,
children were screened.
1. This state - mandated program offers a screening
to kindergarten entrance. Components and payments
the state legislature. In 1982, the.Bloomington
had contracts for Preschool Screening with Edina,
Eden Prairie and Burnsville. A total of 1,,413
4. Women, Infants and Children Services (WIC). This program is designed
to raise the nutritional status of women, infants and children meeting the
eligibility requirements. The U.S. Department of Agriculture administrates
the program at the national level under the Child Nutrition Act. In Hennepin
County, the program is administrated by the Minneapolis Health Department.'
Our agency has 'a contract with the Minneapolis Health Department to serve as
a WIC certification site. We provide nurses for program management, counsel-
'
ing and nutrition education.
Tabte 16
WOMEN, INFANTS 9 CHILDREN PROGRAM
5. Pre - Adolescent Services. The utilization of Early and Periodic Screen-
ing by young people aged 5 -19 has remained stable -at approximately 200. The
Community Task Force, which was composed of parents from various schools, felt
that it was unnecessary for the Division of Public Health to hold special
clinics for the pre - adolescent. A questionnaire has been mailed to the parents
and young people using clinic services to determine how they feel the Division
of Public Health can best support the transition to adolescence.
6. Family Planning Clinic. This is the only public family planning service
available in the southern suburbs. It exists to provide contraception, preg-
nancy'diagnosis, individual counseling and referral.
Clinics are operated according to Standing Orders approved by a medical
consultant and are staffed by a variety of professional's. Clinics are held
on Monday and Thursday of each week, and are a combination of the Family Plan-
ning, Venereal Disease, and Well Woman Clinics. Patients are advised of the
importance of having a private physician for routine health and illness care.
Abnormalities found to be beyond the scope of clinic procedures are referred
to the private physician or other appropriate medical facility.
-14-
Vouchers Issued
1980 1981 1982
Bloomington
1,570
1,938
1 839
Edina
146
137
138
Richfield
987
1,147
1,122
TOTAL
2,703
3,222
3,099
5. Pre - Adolescent Services. The utilization of Early and Periodic Screen-
ing by young people aged 5 -19 has remained stable -at approximately 200. The
Community Task Force, which was composed of parents from various schools, felt
that it was unnecessary for the Division of Public Health to hold special
clinics for the pre - adolescent. A questionnaire has been mailed to the parents
and young people using clinic services to determine how they feel the Division
of Public Health can best support the transition to adolescence.
6. Family Planning Clinic. This is the only public family planning service
available in the southern suburbs. It exists to provide contraception, preg-
nancy'diagnosis, individual counseling and referral.
Clinics are operated according to Standing Orders approved by a medical
consultant and are staffed by a variety of professional's. Clinics are held
on Monday and Thursday of each week, and are a combination of the Family Plan-
ning, Venereal Disease, and Well Woman Clinics. Patients are advised of the
importance of having a private physician for routine health and illness care.
Abnormalities found to be beyond the scope of clinic procedures are referred
to the private physician or other appropriate medical facility.
-14-
In 1982, there were 1,147 individuals who made 2,323 visits primarily for
family planning concerns to the Bloomington Division of Public Health. Of
these visits, 1,705 were related to the use of birth control pills, 168 visits
were for diaphragm useage, and the remainder were for varied concerns. Of the
176 pregnancy exams, approximately one -half were positive. These individuals
were referred for care.
Prenatal clinics were operated by the Hennepin County Health Department
weekly at the Public Health Center to make available prenatal care on a slid -
ing fee scale for residents of the southern suburbs.
7. Day Care and Nursery Schools. The Division of Public Health provides
consultation to day care and nursery schools according to established guide-
lines. Table 17 lists the census of the centers routinely served by the
consultant in 1982. A total of 117 visits were made to nursery schools in
Bloomington, Edina and Richfield in 1982.
Table 17
DAY CARE /NURSERY SCHOOL CENSUS
Family Day Care 50
Bloomington Nursery Schools 525
Bloomington Group Non - Residential Day Care 460
Richfield- Nursery Schools 350
Richfield Group Non - Residential Day Care 75
The health'of a child is viewed as a composite of the individual's physi-
cal, social, and emotional well-being. The provision of a safe and healthful
school environment promotes optimum growth and development in a child. Although
parents have the primary responsibility for their children's health, nursery
schools /day care centers are in a strategic position to assist parents in ful-
filling this responsibility. Our health consultant plays an important role in
helping these schools and centers develop and maintain a safe, healthful
environment for children.
Economic changes within our communities made it necessary to charge for
services to nursery schools in 1982.
In November of 1982, our consultant also assumed responsibility for the
inspection of day cares and nursery schools. Guidelines established by
Bloomington's Environmental Services Division are used and the nurse is
directly responsible to that division for the inspections.
8. Private School Health Program. School -age services are provided to
private schools on an intermittent basis. Service includes health education,
routine screenings (audio - visual and scoliosis), and record reviews. These
services are identified in the school health plan. Nurses participate in
Kindergarten Roundup of the incoming kindergarten classes. School -age services
are limited to Bloomington and Richfield as a result of the Edina School Dis-
trict's 1982 decision to serve their own private schools.
-15-
In 1982, health services were provided according to the school health plan
to six private schools with 1,539 students. Routine screening and student
health card reviews were completed for the 197 students in six Montessori and
two private kindergartens.
Description of the 42 education sessions and their 2,028 participants is
contained in Section V. Health Education. Screening outcomes are identified
as follows:
Tabee 18
1981 -82 SCHOOL SCREENING
.a
-16-
Vision
Heari nq
Scoliosis
Blood
Pressure
Screened
2.130
2 006
897
160
Re- screened
219
264
175
12
Referred
82
35
33
'3
.a
-16-
IV. DISEASE PREVENTION AND CONTROL
The overall goal was to diminish the incidence and problems related to
chronic and communicable diseases where cost effective prevention and control
measures are available.
1. Venereal Disease Clinics. Family Planning -V.D. Clinics are held
simultaneously on Mondays an Thursdays. They provide quality, low -cost,
confidential diagnosis and treatment of sexually transmitted diseases accord-
ing to Standing Orders. Client needs were monitored by clinic staff as well
as the intake nurse who handled concerns during office hours. Routine chart
audits are done following each patient visit. On a yearly basis, the entire
caseload is reviewed by the coordinator.
Annual statistics showed a total of 88 clients cared for in these clinics
with a primary concern of venereal disease. However, V..D. was.also addressed
among the 1,147 family planning clients and 65 Well Woman Clinic participants.
Of the 396 laboratory tests, 376 were positive in women for: NS (62),
yeast (213), Trichomonas (20), and Hemophilus (81). For males, there were
43 positive confirmations for: NSU (27), Trichomonas (1), dermatitis (2),
bladder infections (6),-and other problems (7). Among both males and females,`
there were 223 gonorrhea tests. Although there may have been more positives,
4 were treated at the Division of Public Health. There were 15 cases of Herpes
Simplex II, 7 cases of crabs, and 60 treatments for venereal warts. Medica-
tions were given out for 392 visits according to Standing Orders.
2. Cancer Prevention and Control. Family Planning -V.D. Clinics also
existed to facilitate the early detection of common gynecological cancers.
Of the 1,076 pap tests given, there were 25 abnormalities.
3. Well Adult Disease Prevention and Control (Hypertension, Glaucoma,
Diabetes T. The nation has shifted into a second public health revolution- -
prevention of risk factors associated with our current primary causes of
death: chronic disease (cancer and heart disease), accidents, and environ-
mental problems. In recognition of this and the need to focus on the well
adult population in order to prevent unnecessary disease and disability,
attention was given to the worksite.
Health Days were held for Marriott Inn employees and all city employees
in Bloomington, Edina and Richfield. These worksite sessions effectively
provided a transition from the routine Senior Center Blood Pressure Clinics
into a broader population blood pressure screening focus. Three routine
blood pressure screening sites were retained - -daily drop -in screening at the
Public Health Center, monthly screening at the Bloomington Senior Center, and
every other month screening at the Richfield Community Center. Follow -up
was made on all abnormalities. Screening results are indicated on the follow-
ing table.
-17-
Tabte 19
ADULT DISEASE PREVENTION 5 CONTROL - COMMUNITV SCREENING
4. Exercise Sessions. The objective of shifting leadership responsibility
to participants.in the Senior Physical Fitness Program was accomplished early
in 1982.
5. Immunizations. To maintain optimum immunization levels in the community,
the Division of Public Health provided immunizations according to federal guide-
lines and Standing Orders through:
• Well Child & EPSDT Clinics
• Preschool Screening
• Worksite requests
• Monthly Public Immunization Clinics
• Community sites
• Home visits
ME
i
L
N
1/1
VI
4J
4J
CJ
OJ
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CJ
00
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4J a
GJ
a U
cm 0-
CL
r- a
+J CU
a +�
s
+� •�
C E
E
O E
+) (U
•� •�
•� C
•r W
W
•r W
O a
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•�- o
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r-
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C a
•r 41
s a
+)
L r-
L. Q.
O
O
r- 4-+
a C
EU
E
O 4
r- •r
•r-
U
•r- •r-
Rf E
L. o
GJ
O a
Oa U
W U
I= U
W
C) U
a U
CU 00
Blood Pressure Screening
103
70
36
93
97
674
366
2 Elevated BP Readings
24
7
7
10
15
Those with elevated BP
readings not under treat-
ment for hypertension
19
4
3
7
6
30
Glaucoma Screening
63
32
35
55
50
Glaucoma Referrals
3
1
3
Diabetes Screening
91
Diabetes Referrals
2
Hematocrit Screening
110
60
35
91
44
Hematocrit Abnormalities
1
2
6
4. Exercise Sessions. The objective of shifting leadership responsibility
to participants.in the Senior Physical Fitness Program was accomplished early
in 1982.
5. Immunizations. To maintain optimum immunization levels in the community,
the Division of Public Health provided immunizations according to federal guide-
lines and Standing Orders through:
• Well Child & EPSDT Clinics
• Preschool Screening
• Worksite requests
• Monthly Public Immunization Clinics
• Community sites
• Home visits
ME
Tabte 20
1982 IMMUNIZATIONS
Vaccine
81
1 -4
5 -9
10 -14
15 -19
20+
TOTAL
DT
0
0
4
22
19
201
246
DPT
269
159
71
0
0
0
499
OPV
180
153
78
12
17
2
442
Rubella
0
0
0
0
1
10
11
Rubeola
0
0
1
0
5
0
6
mumps
0
0
2
0
0
0
2
,MMR
0
105
4
3
1
0
113
Influenza
0
0
0
0
0 T790
790
6. Tuberculosis. Mantoux screening was maintained according to established
protocol. Mantoux application and reading was provided during office hours on
a drop -in basis. Mantoux clinics were provided at employment sites upon request.
Table 21summarizes tuberculosis screening activity. The positive mantoux read-
ings were primarily a result of problems identified nationally with a particular
strain of PPD. Upon receipt of this information, PPD was purchased and utilized
from another company. There was no evidence of local tuberculosis outbreaks in
1982.
Tabte 21
1982 MANTOUX TESTS
WCC /EPS OFFICE
MARRIOTT INN MASONIC HOME
a,
(V
a,
L
i •>
•>
L W
i t L W
L
•r
41 +� O1 •�
41 +►
W •r
+J 01 •r
Gl a"►
E a
E v► E a
E H
E n
E n
u►
�a
�O a
O
moo.
O n
90
z¢
za z¢
za
z¢
za z¢
2= 0.
136
0 140
2
65
4 139
0
7. Communicable. Disease Outbreaks. There were no reports of communicable
disease outbreaks for which participation of the Division of Public Health was
requested.
-19-
8. Chronic Disease Support. The agency continued to provide thera-
peutic services at the Health Center to mobile individuals with chronic
disease. Services are provided as prescribed by the physician. In 1982,
49 visits were made by.6 individuals for Vitamin B12 injections in the
treatment of pernicious anemia.
9. Senior Health Fairs. Between 1981 and 1982, Health Fairs were
held at the Senior Centers in.Bloomington, Edina and Richfield. They were
very well received at each site by the seniors. Participant evaluation forms
were positive. Follow -up on abnormal screening indicated that these Fairs
do, in fact, identify a number of problems which have been previously unde-
tected. In 1982, a Health Fair was held at the Creekside Community Center
in conjunction with the Flu Shot Clinic. The focus of the event was to
provide health services to "seniors" which would increase their ability to
preserve their physical health in order to retain optimal well -being and
independence.
Flu shots to prevent risks of death from flu and pnuemonia.were given
to 162 residents. Of the 44 hematocrit screenings, there were 6 abnormali-
ties. Four of these individuals were males and 2 were females. Three
abnormalities were detected on the glaucoma screening. No referrals were
made from the 20 dental assessments. All 18 podiatry screenings exhibited
abnormalities and were referred for follow -up. Ninety -seven residents were
screened for hypertension. Fifteen had elevated blood pressure readings.
At least 3 were placed on medication for hypertension following their physi-
cian visit.
Education was provided as part of each screening component. In addition,
separate booths were set up to provide education on nutrition, cancer, heart
disease, exercise, Bloomington Special Services, and Hennepin County Special
Services. At noon, approximately 100 people enjoyed a nutritious chicken
dinner following which Solveig Tvedten, a nutritionist, shared information on
the relationship between diet and well-being. Prizes obtained by the Buyers
Club were distributed after the presentation.
-20-
V. HEALTH EDUCATION
The overall goal is the improvement of the level of community wellness
with reductions in specific morbidity and mortality.
Health education :is provided on a one -to -one .basis within the majority
of activities functioning through the Division of Public Health. This
section only addresses. health education applied to the group setting and
supportive health education activities. .
1. Health Education Programs. Health education programs are staff -
initiated efforts based on defined needs related to particular concerns.
In 1982, the two areas of focus were:
a. to improve decision - making capabilities among adolescents in
areas related to sexuality with the hope of decreasing the incidence of
sexually transmitted diseases and teen pregnancy;
b. to expand the awareness of well adults of the effect of life-
style choices on their health and provide them with options for improving
their health.
Related to adolescent sexuality, rates of venereal disease and preg-
nancy cannot be directly related to the education provided by one small
program. Therefore, evaluation has been based on the individual evaluation
of group leaders and participants on the extent to which program objectives
have been achieved. In 1982, this program reached 1,480 young people. In
addition, an average of 20 pregnant teens per month received supportive
education by nurses from the Division of Public Health.
Worksite health education focused around the movie "Health and Life-
style." Simple health.risk appraisals were completed by participants. A
variety of screenings were provided along with the education sessions. A
total of 350 employees participated in this program. Individual evaluation
was positive with suggestions made for follow -up.
2. Educational Activities. Based on requests from community groups,
Health staff who have expertise in particular areas provide education based
on mutually determined objectives.
Tables 22 and 23 describe and summarize the health education activities
and programs in 1982.
-21-
Tabf-e 22
1982 HEALTH EDUCATION
TOPIC
No.
GROUP
CITY
LOCATION
Low Calorie Snacks
16
Sr. Citizens
Richfield
Community Ctr.
Dental Health
160
K -5
Richfield
School
Nutrition
60
Grades 1 -2
Richfield
School
Drugs
50
Parents
Richfield
School
Family Life
27
Grade 3
Richfield
School
Sex Education
23
Grade 7
Richfield
School
Dental Health
2.4
Grade 1
Richfield
School
Feminine Hygiene/llenstruation
8
Grade 5
Richfield
School
Cleanliness
25
Grade 3
Richfield
School
Dental
25
Grade 3
Richfield
School
General Health
23
Grade 2
Richfield
School
.Scolio ;is '
62
Grades 6-6
Richfield
School
First Aid
10
Teachers
Richfield
School
Nutrition /Dental
104
K -3
Richfield
School
School Health
50
Parents
Richfield
School
Scoliosis
23
Grade 5
Richfield
School
ScoliDsis,
21
Grade 6
Richfield
School
STDs
250
Grade 12
Bloomington
School
Growth 8 Development
15
Mothers Group
Bloomington
Church
Menstruation
8
Grades 54
Richfield
School
Menstruation
8
Grade 7
Richfield
School
Communicable Disease
3
Teachers
Richfield
School
Personal Cleanliness
25
Grade 3
Richfield
School
Dental Health
25
Grade 3
Richfield
School
School Nursing
18
Grades 3 -4
Richfield
School
Frostbite
18
Grade 5"
Edina
School
Health Care
8
Grades 4 -5 Girl Scts.
Edina
Community Ctr.
Drug Awareness
24
Grade 5
Edina
School
Health Fair
200
Grades 10-12
Richfield
School
Health Fair
150
Seniors
Bloomington
Cor-nity Ctr.
Health Fair
SO
Employees
Richfield
Worksite
Health Fair
100
Employees
Edina
Worksite
Health Fair
150
Employees
Bloomington
Norksite
Sexuality
25
MH`Adults
Bloomington
Residential
Venereal Disease
25
MH Adults
Bloomington
Residential
Birth Control
25
MH Adults
Bloomington
Residential
Female Growth /Development
30
Grades S -6 Girl Scts.
Bloomington
Community Ctr-
STDs
60
Grade 6
Bloomington
School
STDs
120
Grade 6
Edina
School
Health - Lifestyle
100
.Adults
Bloomington
Worksite
Babysitting
300
Grades 5-6
Bloomington
Community Ctr.
Back Care
60
Adults
Bloomington
Worksite
Stress
32
Adults
Bloomington
Community Ctr.
Venereal Disease
300
Jr. High
Bloomington
School
Birth Control
300
Seniors
Bloomington
School
Venereal Disease
300
Seniors
Bloomington
School
Public Health Nursing
SO
College Nsg. Students
Bloomington
school
Healthy Lifestyle
30
Mrs. Jaycees
Richfield
Community Ctr.
Birth Control
45
Kennedy High School
Bloomington
School
Scoliosis
23
Grade 5
Richfield
School
Scoliosis
21
Grade 6
Richfield
School
Scoliosis
23
Grades `5 -6
Richfield
school
Eye 8 Ear Care
46
K -2
aloomington
School
Eye 6 Ear Care
28
K -2
Richfield
School
Medications
25
HOME Homemakers
Dlonmtngton
Commwnity Ctr.
Nome Care of Disabled
5
Caregivers Supo. Grp.
Bloomington
Community Ctr.
Scoliosis
46
Grades 5-6
Richfield
School
Eye 8 Ear Care
68
K -1
Richfield
School
Dressing for Cold Heather
40
Preschool.
Edina
Nursery School
Pregnancy /Delivery /Parentina
Pregnant Teens
Bloomington
School
Pregnancy /Delivery /Parenting
Pregnant Teens
Edina
School
Pregnancy /Delivery /Parenting
Pregnant Teens
Richfield
School
-22-
Tabte 23
1982 GROUP HEALTH EDUCATION
PROGRAM TiTLE
EDUCATIONAL GOAL
EDUCATIONAL METHOD
SETTING
NATURE OF PROGRAM 6 N"ERS SERVED
Health Fairs 82
To promote interest in
Movies'Presentation'Health
High School
250 students, 150 residents 6
Health 6 Lifestyle
healthy lifestyles 6 aware-
Risk Appraisal•Demonstration•
Community Center
350 employees participated in
100
ness of health problems among
Health Screenin9•Health
Workplace
6 health fairs.
Home Care of the Disabled
health fair participants.
Education Brochures
Medications
Private School
To promote healthy behaviors
Presentation•Demonstration•
Private School
1,539 participants. Topics were
Health Educa-
among students in private
Discussion•Audiovisu4ls•
selected by teachers, students
tion Program
schools served by the
Projects
or the school nurse. They
Bloomington Health Dept.
included sessions on: dental
health, sexuality. drugs. first
aid 8 safety, personal hygiene,
scoliosis, care of the eyes 8
ears, and nutrition.
sexuality
To improve the capability of
Audiovisuals•Demonstratlon•
School
1,460 young people,participated
Education
adolescents to make responsi-
Dlscussion•Presentation
Community Groups
in a variety of sessions which
ble decisions in sexual
provided information on sexuality.
relationships.
STDs and birth control; provided
a framework for individual
decision making 8 stimulated group
problem solving.
Prenatal Educe
To promote a healthy preg-
ISmall group presentation 6
Continuing Educatior
An average of 20 teens per month
tion for Preg-
nancy, delivery 8 postpartum
discussion
Center for pregnant
received health education.
nant Teens
period among adolescents.
teens
Community
To respond to the expressed
Presentation•Discussion•
Churches
See below
Health Educa-
needs 8 Interests of com-
Audiovisuals•Litereture
Community Centers
tion
munity groups.
Nursery Schools
Public Schools
Worksite a
.
In addition to the previously identified
programs. the
following number of persons participated in
single group sessions in the
following topic areas:
Bebysitting
300
Health 6 Lifestyle
30
Nutrition
16
Public Health Nursing
100
Back Care
60
Safety
Stress
40
32
Home Care of the Disabled
5
Medications
25
-23- — -
3. Staff Inservices. .Formal staff inservices were provided on:
• Disaster Health Care
• Medical Emergencies
• First Aid - CPR.
• Stress and the Professional
Additional education was made available to staff without the formal CEU
structure. The majority of staff education is acquired through sessions
offered by other organizations or conferences. Staff is personally responsi-
ble for maintaining adequate accreditation in this area. Inservices provided
by the agency are those which are determined to be important for the majority
of staff in functioning in their various roles at the Division of Public
Health.
4. Information and Referral. In 1982, an intake system was maintained'
in which full -time nursing staff rotated responsibility for providing coverage
for telephone calls and drop -ins during all office hours. This has been
effective in dealing with a variety of concerns. It has significantly stream-
lined clinic scheduling as many questions can be dealt with by telephone.
5. Health Resource Center. Considerable energies were dedicated to
organizing a resource system of the wealth of pamphlets, books, magazines,
posters, and articles available at the Division of Public Health. There is
now a resource center at the Health Division which contains by subject area:
a. a community resource file
b. a health topics resource file
c. stocked pamphlets
d. books
6. Students. Student education was arranged which was congruent with
organizational activities. This included a health education internship for
a St. Cloud student, a medical assistant internship for a Lakeland student,
and undergraduate and graduate nursing students from the University of
Minnesota.
6. Outreach. New brochures were designed and printed for home health,
day care, and family planning - venereal disease. A poster, "What do you Know
About Your City Health Services," with tear -offs on major services, was
printed and posted throughout the three cities. Programs were produced for
cable television on home care, family planning - venereal disease services,
WIC and Well Child Clinic. Individual letters were written to all schools
and churches in the three cities regarding teen -age pregnancy and venereal
disease concerns and supportive services available through the Division of
Public Health. Outreach was made about parenting support to the obstetrical
staff at Fairview Southdale Hospital. A number of various speaking engage-
ments were met by staff to explain services to the community. Meetings of
various organizations were attended to promote, develop, and coordinate
services.
-24=
VI. ENVIRONMENTAL HEALTH SERVICE
FOOD AND LODGING INSPECTIONS
OBJECTIVES
1. By systematic inspection and education, ensure that all food, while
being transported, stored, prepared, displayed, served, or sold to the public
is.protected from all forms of contamination or adulteration consistent with
the Bloomington Food Code to ensure safe consumption and minimize the possi-
bility of food -borne disease episodes by conducting a minimum of two surveys
per establishment.
2. To ensure,. through the plan review process, that each building or
parts thereof, that are intended for food production or storage, is constructed
in compliance with the provision of the Bloomington Food Code to ensure that
the structure and equipment is designed to provide a durable, easily cleanable,
and aesthetically appealing environment in which to store, prepare, display,
or serve food to the consuming public.
3. To ensure that all lodging facilities are routinely inspected and
conform to applicable regulations.
EVALUATION OF FOOD AND LODGING ACTIVITY
The inspection process has been evaluated using several methods. The
Environmental Health Specialists have access to policy statements that aid
them in the uniform interpretation of applicable codes. This is coupled with
routine staff meetings to clarify those items of the code in question to ensure
a uniform interpretation. Another evaluation method used is maintaining
detailed statistics whereby all work actively was recorded on a daily basis and
analyzed, whereby administrative support personnel keep the Environmental Health
Specialist informed of his progress. Also, periodic field visits were made by
supervisory personnel to determine levels of compliance and uniform application
of the.code. The overall evaluation was based in terms of "output."
The evaluation of the plan review process was more simplified and although
it involved keeping accurate daily records, it was primarily judged by field
evaluation and review of all correspondence used in the process to determine
uniformity of effort.
ACTIVITY ACCOMPLISHMENTS
This activity included the inspection of numerous outlets where food was
prepared, served, stored, or transported, and review of plans for all new or
remodeled facilities. Significant efforts were made, in cooperation with the
county, to train food facility owners or managers in food protection techniques
and continuing efforts will be made to continue °this practice as an integral
part of our education program.
A concerted effort was made to. refine and professionalize our reporting
of food -borne infection outbreaks. Our food inspection personnel have
-25-
0
received additional training and have worked closely with Minnesota Depart-
ment of Health personnel to achieve this goal. During 19829 the cities of
Richfield and Bloomington entered into a contract whereby we would inspect
their food facilities.. This program began in October and is proceeding
according to schedule. For a detailed'listing of inspectional activities
associated with the food program, refer to the following statistics.
Tab.2e 24
1982 FOOD INSPECTION SUMMARY
Sanitary Survey (A)
254
Sanitary Survey (B)
83
Sanitary Survey (C),
91
Nursery /Day Care
42
Nursery /Day .Care Follow -up
2
Food Inspection Follow -up
1;304
Food Sampling
312 -
Vending Machines
56
Vending Machines Follow -up
0
Temporary Food Sales
51
Food Vehicle Inspection
4
Complaint Investigation
147,
Special Investigation
206
Epid. Investigation
49
Follow -up Investigation
97•
Health Education
39
Conference
484
Plan Review (new)
26
Plan Review (existing)
136
Plan Review (follow -up)
345
Tags Issues
35
Warehouse Inspection
2
-26-
BLOOMINGTON HEALTH DIVISION
1982 FAMILY 'PLANNING SPECIAL PROJECT
ANNUAL,REPORT
Yvonne Hargens; Project Director
I. OVERALL PROJECT SUMMARY AND EVALUATION.
PROJECT ABSTRACT: The goal of project funding was towards decreasing
the incidence of unplanned pregnancy through the financial support.of,comp're-
hensive family planning services provided through the Bloomington Health
Division.
ACCOUNTING SUMMARY: Transmitted routinely by the Finance Division under
separate cover.
COORDINATING ACTIVITIES: A patient referral network is maintained and
updated routinely. The Metro Reproductive Educators Group serves as a focal
point of local service coordination.
OVERALL EVALUATION: The quality of clinic services; as evaluated by
participant satisfaction and chart reviews; remains high:,, Standing Orders and
procedures are updated annually and are approved by the Medical Director.
The clinic volume has declined over the past two years across both age
groups (see table 1 ). The decline has appeared primarily among the clinic
population from outside the p'rima`ry service area of Bloomington, Edina and
Richfield (see table 2 ). Between 1980.and 1982, the number of Bloomington,
Edina and Richfield residents cared for increased from 946 to 968, while the
number of patients from all other areas dropped from 436 to 179.
STATISTICS:
TabQe 1
FAMILY PLANNING AGE DISTRIBUTION
NUMBER OF PATIENTS
1980
_.. 1981.
- 1982-
19 & i
750 111..
639. 17.5
464
20 & # .._ .. _ ..
980.. .150
, -8k. 147
683__....:
TOTAL
1 730. (,26'1j—
. 1 j46 9.. 322
1 147 .
-27-
Tabte 2
GEOGRAPHICAL DISTRIBUTION,
CLIENT FLOW: Patients check in at the desk and take a number (patients do
have a specific time for appointments, but taking a number helps the desk
person). The desk person updates the chart (e.g., name change, address, tele-
phone number, Medical Assistance or insurance numbers). The patient is then
sent to the lab for urinalysis and blood work, pre - counseled for history, and
receives health education appropriate for clinic visit (i.e-. start birth control,
pregnancy check, annual exam, six -month blood pressure check, restart birth
control, venereal disease check, infection check). The-patient is seen by the
doctor or nurse practitioner (Standing Orders indicate which patient is seen by
each of these). The patient is then post- interviewed by a counselor (same
counselor who did pre - counseling) and counseled regarding birth control, infec-
tion or venereal disease treatment, or pregnancy. The patient is given the
necessary supplies and return appointment date, sent back to. the desk person to
pay the bill and receive receipt for payment.'
II. INDIVIDUAL COMPONENT EVALUATION
The following'summary i
in areas directly related to
described are integral with
s of all activities engaged in by the
the Family Planning Special Project.
Community Health Services activities
IWIM
organization
All services
summarized in
NEW & FIRST
1980
VISITS
1982
REVISITS
1980 1982
TOTAL
1980
VISITS
1982
Bloomington
747
783
786
808
1,533
1,591
Edina
49
61
53
54
102
115
Richfield
150
124
184
133
334
257
Minneapolis
90
21
100
22
190
43
Carver County
1
3
8
0
9
3
Dakota Countv
116
90
201
92
377
182
Hennepin County
68
20
85
14
153
34
Ramsey County
12
4
20
3
32
7
Scott County
50
31
55
27
105
58
Other
39
10
19
8
58
33
TOTAL
1,382
1,147
1,511
1,161
2,893
2,323
CLIENT FLOW: Patients check in at the desk and take a number (patients do
have a specific time for appointments, but taking a number helps the desk
person). The desk person updates the chart (e.g., name change, address, tele-
phone number, Medical Assistance or insurance numbers). The patient is then
sent to the lab for urinalysis and blood work, pre - counseled for history, and
receives health education appropriate for clinic visit (i.e-. start birth control,
pregnancy check, annual exam, six -month blood pressure check, restart birth
control, venereal disease check, infection check). The-patient is seen by the
doctor or nurse practitioner (Standing Orders indicate which patient is seen by
each of these). The patient is then post- interviewed by a counselor (same
counselor who did pre - counseling) and counseled regarding birth control, infec-
tion or venereal disease treatment, or pregnancy. The patient is given the
necessary supplies and return appointment date, sent back to. the desk person to
pay the bill and receive receipt for payment.'
II. INDIVIDUAL COMPONENT EVALUATION
The following'summary i
in areas directly related to
described are integral with
s of all activities engaged in by the
the Family Planning Special Project.
Community Health Services activities
IWIM
organization
All services
summarized in
the body of the Annual Report. Most related is the "Family Planning" component
of Parent-:Child Services and the "Sexuality Education" component of Health
Education. Services funded directly by the Family Planning Special Project
would include 35% of those described within the Family Planning Special Project
Annual Report.
PUBLIC INFORMATION: To increase awareness of individuals in the target
population about clinic services, a new brochure was designed and distributed
to school counselors. In addition, a letter was sent to each church in the
cities of Bloomington, Edina and Richfield indicating our shared concerns in
the area of adolescent sexuality and the supporf available through the Health
Division. Also, a letter and brief questionnaire was sent to the principals
or educators in all schols requesting information on their perceptions of how
the Health Division could best assist young people in'areas related to sexuality.
Finally, a poster "What do You Know About Your City's Health Services ?" was
designed and posted throughout Bloomington, Edina and Richfield. The poster
contains five tear -off pads of program- specific information. One introduces
the availability of family planning services with information about eligibility,
confidentiality, cost, and a map of the location.
OUTREACH: A number of sessions were held in area schools in order to
educate junior and senior high students about sexual decision - making and family
planning. A set of presentations have been prepared which discuss topic - related
concerns. The number of participants throughout 1982 totaled approximately
1,480 young people. Information about clinic services was included with each
presentation.
COUNSELING: To enable individuals in voluntarily determining participation
in family planning services and their family planning method of choice, clinic
patients, received basic information on the different forms of contraception
through individualized counseling. Components covered in counseling sessions
are identified on individualized patient "flow sheets." Patient decisions on
method of choice are recorded as an outcome of each visit. Patient problems
with methods are recorded as well.
Methods to increase male participation in clinic sessions were not advanced
in 1982.
CLINIC SERVICE METHODS: To assist individuals in responsibly selecting
and using family planning methods, two clinics were held on a weekly basis from
2:30 -8:00 p.m. Standing Orders and procedures are consistent with Minnesota
Department of Health standards, are updated annually, and approved by the Medi-
cal Director. All charts are reviewed by the coordinator following clinic to
monitor compliance with guidelines and Standing Orders.
In 1982, no record was kept of the number of males participating in the
Family-Planning Clinic. There were 1,147 primary patients cared for who made
2,323 visits, primarily for family planning concerns, to the Bloomington Division
of Public Health. Of these visits, 1,705 were related to the use of birth control
pills, 168 visits were for diaphragm useage, and the remainder were for varied
concerns. Of the 176 pregnancy exams, approximately 50% were positive. These
individuals were referred for care.
'1'
REFERRAL: To provide appropriate referral information to clients,,an
updated file of referral sources is maintained and individuals receive written
information as needed.
FOLLOW -UP: To ensure safe and consistent use of family planning methods,
an intake nurse is scheduled for all office hours to respond to calls. Clients
are given information on who to call for problems during other times. The
Standing Orders are utilized for patient follow -up and are revised as needs
arise in this area.
-30-
FISCAL DATA
I .
FINANCE AND BUDGET
The budget is an integral part of planning, performance, and evaluation.
Activities are added, modified or deleted in response to community needs and
available resources. Annual time studies, statistics, expenditures, and
revenues are evaluated and used to analyze trends, improve performance,
negotiate contractual.arrangements, cost out services, set fees, and a wide
variety of other management procedures.
Revenues are generated from a variety of sources that reduce the local
taxes required to support these -community'health. services. Each community
receives a Community' Health Services subsidy from the state, and determines
independently�.o it will be distributed to support its services. Edina and
Richfield include CHS subsidy in its contract payments to Bloomington. Edina
and Richfield payments are based-on theactual cost of the services after
appropriate Irevenues are deducted and the amount of services (based on time
and cost of service type) used in each city.
EXPENDITURE /REVENUE ANALYSIS*
OF BLOOMINGTON /EDINA /RICHFIELD HEALTH SERVICES
*Environmental Services are not included
1977 1978 1979 1980 1981 1982
Total Expenditures $459,951 $563,632 $617,401 $678,443 $770,469 $747,230
Total Revenues
374,457
387.,581
442,819
561,929
654,952
517,862
Detail. of City Costs,
Fees for Service, &
Partial or Free Services:
Edina
Contract
75,181
79,692
86,100
94,500
102,424
92,278
Patient Fees
149980
21,077
281,269
44;724
56,207
70,306
Write - Offs **
16,815
19;495
31,077
30;843
35,603
40,875
Richfield
Contract
71,214
75,487 ,
81,800
87,526
94,528
89,188
Fees
19,349
19,59.7
24,348
36,015
56,438
54,571
,Patient
Non - Public Schools
16,000
16,000
12,187
Write - Offs **
9,182
13,495
16,371
1.6,747
14,294
19,878
Bloomington
Patient Fees
68,274
68,737
71,937
103,861
119,374
125,384
Write - Offs **
26,044
21,608
18,444
18,761
18,899
20,359
Program Cost
195,019
267,465
234,991
214,673
252,848
229,368
Total Shared Revenues:
Fees & Grants
118,537
140,988
214,510
265,744
304,669
324,209
* *Home Health Services
-31-
Home health service revenues., in the form of fees for service reimbursed
by Medicare, Medicaid, insurance, and the patients, represent the largest por-
tion of all fees collected. In 1981, home health services represented 73.8%
of all fees, and in 1982 it represented 71.5 %. Patients without a third
party pay source of reimbursement are strongly encouraged to pay at least a
token fee for the services they receive. Most people estimate their ability
to pay at a higher rate than their income would indicate on the sliding fee
scale. One -third of all home health visits made are not chargeable according
to Medicare criteria or the patient has no resources.
Each year a comprehensive financial report is filed with the federal
government. This report evaluates the actual cost of services to determine
the reasonable fee to be charged. Section 223 of Public Law 92 -603 author-
ized limits on costs for services rendered to Medicare beneficiaries effec-
tive July 1, 1979. The calculations are based on all agency costs within a
designated health region. The metropolitan seven - county area represents.our
health region. The adjusted limits per visit have stayed significantly higher
than our actual costs until the federal government completely revised the
method for calculating costs in 1981. This new method drastically changed
the criteria for visit time and administrative central services. Many things
such as charting, telephoning, consultation, etc., were changed from indirect
to direct time for nursing visits..
It is difficult to compare 1981 to previous years because of this change.
It is interesting to note, however, that in 1980 the cost was $30.66 per hour,
$28.50 per hour in 1981, and $29.41 per hour in 1982. Agencies providing
Medicare services are reimbursed on a ,per visit basis only. Federal regula-
tions require that all patients, regardless of reimbursement source,,are sub-
ject to the rules and regulations of Medicare.
ADJUSTED LIMITS PER VISIT
(Maximum Charge Allowed by Medicare)
ADJUSTED COST LIMITS:
TYPE OF VISIT 1980 1981 1982
Skilled Nursing Care $44.54 $46.26 $49.66
Physical Therapy
44.28
45.31
47.96
Speech Pathology
45.97
46.74
48.71
Occupational Therapy
47.23
46.18
48.95
Medical Social Services
50.93
53.51
59.25
Home Health Aides
33.68
33.51
38.10
-32-
ACTUAL COST PER HOME VISIT
(Cost Analysis of Medicare Reimbursement Reports)
New
Method
1980 1981 1982
Nursing Visit Cost $34.75 $48.50 $55.38
Nursing Visit Time (minutes) 68 102 113
Home Health Aide Visit Cost $26.21 $29.10 $32.67
Home Health Aide Visit Time.(minutes) 89 91 88
The second largest form of fee for service revenue is in the area of
Parent Child services. Revenues from clinics for Well Child, Early.and Peri-
odic Screening, and Family Planning represented 24% of all fees collected.
Family Planning Clinics alone represent 20.6% of all fee for service revenue
and with the Special Family Planning Project State Grant funding is the only
service that is not.subsidized by any local taxes.
It is expected that the trend towards an emphasis on health.promotion
will continue as community awareness of both cost and benefit increase. The
treatment of disease and disability is proven to'be far more costly than a
focus on health promotion in areas which can be significantly affected by
prevention.
-33-
Minnesota Department of Health TITLE ANDADDRESSOF FISCAL MANAGEMENTOFFICER
Community Health Scrvicus Subsidy Plan tw•NERE CMECK Is To of sENTI
BUDGET/ EXPENDITURE REPORT: Director of staff Services
Approved Budget Period January 1_19R2tO nprpmhar 11.1182 .
City of Bloomington Minnesota
Expenditure Period December 1, 1982 to December 31.1.82 2215 West Old Shakopee Road
L FINANCIAL SUMMARY
EXPENDITURES
PROGRAM
pantmunity nursing
fie: uitK
Home Health jervIces
2isesu Prevention &
Control Services
P,rm. -yency Medical
,&ervices
Health FLdueation
rtkonmental Health
CHS Administration
2Lhgr (wcity)
Parent /Child Health
TOTAL - Expenditures
TOTAL -Less Direct -
Assirtsnce /In Kind
Contributions
List Counties:
Hennepin County
(Bloomington - Direct-
S are unicipa ity
Fiscal Control No.-
E3Orlginal
CXorrected
93Prollminary
OFinal Date Submitted _ -11/83
BUDGET AMOUNT
Other Local CHS
Panklpetlea Panklpatien Subsidy Supplemental TOTAL
ACTUAL EXPENDITURES THIS PERIOD
Other Local CHS
Participation Pertklp tbn Subsidy TOTAL
TOT/tL est►atevnvnea ry�,wre
Other Local CHS
Penklpetlon Penkipeskn Subsidy Stroplemewal TOTAL
$'41,025
$75,135
$116,160
7,341
$75,135
$ 82,476
311,012
311,012
- $29,30
210,570
239,870
33,912
12,955
46,867
28,539
12,955
41,494
134,29
16,067
150,357
82,619
16,067
98,686
27,965
6,477
34,442
17,350
6,477
23,827
334,691
17,018
351,709
313,850
17,018
330,868
98,289
11,659
109,948
82,315
11,659
93,974
164,812
23,31
188,1301
24,36
91,237
23,318
138,920
1,145,996
162,62.
1,308,625
53,66
833,821
162,629
1050,115
1,055,996
162,629
1,218,625
53,66
772,513
162,629
-
988,867
IL SUMMARY OF TRANSACTIONS- FOR E %PENDITURS6ONL
A. Enter Subsidy Assinance ReceWed to date leash only)
*8. Less Total Subt;dy Assistance
sources were Expenditures to Date
t, 2nd and C. Subsidy Balance /IDeticlt)
$162,629
FOR MDH USE ONLY
Approval of Grants Adminlstrator
162, 629
-0-
* *Annual totals-these
reflected on the is
3rd quarterly reports as
local participation.
111. ,... wow
FEDERAL PnOG RAMS (Enter two. If none)
IV. CERTIFICATION IOriainal Sianatums)
1 unify that to the ben of my know) a and bollet ib# dote uportod It correct and that all tra nnetlm wan ntadaln
at:eordenee with subsidy Provls;ons PDII n
•
AUTHORIZED OFFICIAL. �'r DATE 3 -31 -83
PISCALNANAGEIA ENT O C~ _ / DATA
-34-
M
ere
one Fwar Aa /MO 0411; mamma showw
in aabrrnn -row Eme"Nowu Ing Dow
clla subo err.
• � IsS.eteetOti
am. ttAB
Uiomota Depafunent of Health List Courtin:
Community Health Services Sub..':dy Hennepin
FOURTH QUARTER FINANCIAL SUMMARY County
IasSoureasof Funds (Bloomin on -
OOutstanding Obligations Direct Share
skpanditurePerlod 1 -1 -82 to 12 -31 -82 Municipality)
SOURCES OF FUNDS
' S
CHS Subsidy
Amount
Cash Assistance $,162..621,
T
401roct Assistance
E
Sub-Total .
koeal Participation
HHS
.County Tax Levy
E
'D
Municipal Tax Levy
291.736
Revenue Sharing
R
Medicare
86,904
Medicaid
33,764
Private FeWinsurance
109,714
Veteran's Aden.
17,296
CQmtnuts(s ify)
Freschoof
20,973
;cVTc"iSchool Districts
Grates ("city)
. Subsotal .
TO?AL — SOURCES OF FUNDS
GiftsMonations
16,610*
IN-KIND CONTRIBUTIONS
- -si,Z�g.*
'
*IwlGnd Contributions
ADM
Otter income (specify)
195,576 * **
bjbtotd
00W Participation
' S
Home Care
AFemilyPlanning
24,365
T
CNN
E
P
HHS
M/IC
E
'D
Hypet4eftslon
E
Risk Reduction
R
A
Femtly Planting
L
Refugee Health
8,253.
Community Develop. 29,300
Total (to above)
.Block Grant (HUD)
1:050,115
(Public Service)
. Subsotal .
TO?AL — SOURCES OF FUNDS
*MAL— LESS DIRECT ASSISTANCE/
IN-KIND CONTRIBUTIONS
Fiscal Control 0
Date Submitted 3-31-83
mOrigird
OCorrected
iMPrdintirwy
OFinsl
833,821
OUTSTANDING OBLIGATIONS
Pt we"
Other
hrlidpetion
Lod
Psrtieiostlan
CHS
suinkly
TOTAL
CNN
Hater Treatment with
F1Uoride 3 Chlorine
HHS
(chemical cost only)
18,697
ovc
(Excludes billings to
EMS
other communities)
-
8,253.
-
53 665
Total (to above)
HE
1:050,115
EH
988,867
by Rescue Squad Volunteers
ADM
OTHER
TOTAL
L I
NONE
I
NONE
"I
NONE
NONE
I i
NOTE: *REPRESENTS TOTAL CASH
LESS DIRECT ASSISTANCE OR IN -KIND
CONTRIBUTIONS
*Contributions CERTIFICATWN (E*10nal symm..d
United Way $16,200 1 canow that to the bat of" kno-1 b"V W s reported above h career tub the ea
Individuals 410 °'""alp"'" n""°''" ` oo' +....' =,vej•
s'=1 AUTHORIZED OFFICIAL p 3/31/83
FUGAL MANAGEMENT 3/31/83
o ire o r �dTT- 3er"0t`
Armes 2215 W. Old ako'sb Road, ington, MN 55431
-35-
*** License Fees
$160,900
Weed Cutting
7,726
Hater Treatment with
F1Uoride 3 Chlorine
(chemical cost only)
18,697
Animal Control. Charges.
(Excludes billings to
-
other communities)
-
8,253.
-
53 665
Total (to above)
$195,576
1:050,115
**Value of service contributed
988,867
by Rescue Squad Volunteers
NOTE: *REPRESENTS TOTAL CASH
LESS DIRECT ASSISTANCE OR IN -KIND
CONTRIBUTIONS
*Contributions CERTIFICATWN (E*10nal symm..d
United Way $16,200 1 canow that to the bat of" kno-1 b"V W s reported above h career tub the ea
Individuals 410 °'""alp"'" n""°''" ` oo' +....' =,vej•
s'=1 AUTHORIZED OFFICIAL p 3/31/83
FUGAL MANAGEMENT 3/31/83
o ire o r �dTT- 3er"0t`
Armes 2215 W. Old ako'sb Road, ington, MN 55431
-35-
City of Bloomington, Minnesota
Analysis of Net Health Costs - Bloomington Only
Calendar Year 1982
Gross Costs - City of Bloomington
Less: Reimbursements
1. Richfield, Minnesota
Public Health Services $89,188
Environmental Health Services 3,333
2.. Edina, Minnesota' '
3. Non - Public School Health Services -
Richfield, Minnesota O.S.D. #280).
4. Nutritional Services (W.I.C. Program)
Minneapolis Department of Health
5. Animal Control Services - Edina,
Richfield and Tri -City
Total Reimbursements
Net Health Costs - Bloomington
-36-
$1,272,145
$92,521
92,278
12,187
12,000
13,044
222,030
$1,050,115
ROM
M E M O R A N D U M
TO: MAYOR AND COUNCIL
FROM: KENNETH ROSLAND
SUBJECT: 1983 POLICE ARBITRATION AWARD
DATE: JULY 8, 1983
This past Tuesday we received the award from the Arbitrator, Charles B. Swenson,
regarding the contract arbitration for the Police which was arbitrated on June 2, 1983
between the Teamsters and the City. Results of the award are as follows:
1. WAGES - 6% overall average increase for the year which
is split between $2230 top rate per month for the first
six months, and $2250 per month for the second six months.
(The City had offered 5.4% and the union's final position
was 8 %).
2. INSURANCE - The award increased monthly contribution for
family coverage from $100 to $120 per month. (The City
had offered a $10 increase and the union requested a $25
per month.increase). In addition, as an alternative
to the introduction of dental insurance, persons on
single coverage were granted a $10 month amount in
addition to the current single coverage for use to
purchase additional insurances or other qualified
pretax items.
3. VACATION - The award granted an increase in the maximum
accrual for vacation from 20 to 21 days. (The City had
argued that the schedule should remain as is. The
union; in addition to requesting a maximum increase be
granted to 25 days, had also requested the arbitrator
to increase the accrual for those persons with 0 -5 years
to increase from 10-12 days. This increase was not granted).
Staff is presently proceeding to draw up language implementing this award and is
also making the necessary adjustments to pay records to incorporate these changes.
The staff feels that the arbitrator did act within his authority as defined by
previous Minnesota Supreme Court decisions, and that there is not legal basis
for challenging the award.
As previously indicated, I am recommending
nonunion employees for 1983 in the areas
KER.jkm
a similar increase be granted to all
f wages and family coverage insurance.
MEMORANDUM
TO: Kenneth Rosland, City Manager DATE: June 29, 1983
FROi'9: Craig G. Swanson, Chief of Police
SUBJECT: State Training Funds
In accordance with MS 626.86, monies are available through the State for
police training costs. This is administered by the Minnesota Police
Officers Standards & Training Board. We must apply to,them for the funds.
In order to comply with State law (Laws, of 1981, Chapter 341) and POST
Board rules (MCAR 13.038), the request must be signed by the chief law
enforcement officer and a City official designated by resolution of the
governing .body.
We must submit our request for funds as soon as possible after July 1, 1983.
I suggest that you be so designated by the Edina City Council at its next
meeting.
oc�
CRAIG SWANSON
CHIEF F POLICE
CGS : na h
r
M E M O R A N D U M
DATE: July 11, 1983
TO: Kenneth Rosland, City Manager
FROM: Gordon Hughes, City Planner
SUBJECT: Jobs Bill Funding Proposal
President Reagan signed the Jobs Bill on March 24, 1983. The bill
included an allocation of $1,051,000 for Hennepin County.
The Hennepin County allocation is to be divided among participating
communities on a competitive basis under the rules and regulations of
the Community Development Block Grant Program. (CDBG) .
We have been approached by South Hennepin Human Services Council for
support of their proposal for a fix and paint project. The project, which
would hire 3 - 5 workers, would provide low Gust home repairs and improvements
to low and moderate income Edina households.
Attached is a brief discription of the project, and a resolution that must be
passed by the City Council and forwarded to Hennepin County.
Staff recommends approval.
GH /lde
M E M O R A N D U M
DATE: July 11, 1983
TO: Kenneth Rosland, City Manager
FROM: Gordon Hughes, City Planner
SUBJECT: Jobs Bill Funding Proposal
President Reagan signed the Jobs Bill on March 24, 1983. The bill
included an allocation of $1,051,000 for Hennepin County.
The Hennepin County allocation is to be divided among participating
communities on a competitive basis under the rules and regulations of
the Community Development Block Grant Program. (CDBG) .
We have been approached by South Hennepin Human Services Council for
support of their proposal for a fix and paint project. The project, which
would hire 3 - 5 workers, would provide low Gust home repairs and improvements
to low and moderate income Edina households.
Attached is a brief discription of the project, and a resolution that must be
passed by the City Council and forwarded to Hennepin County.
Staff recommends approval.
GH /lde
Y
PROJECT DESCRIPTION
1983 JOBS BILL ADDITIONAL APPROPRIATION
URBAN HENNEPIN COUNTY CDBG PROGRAM
1. SUBGRANTEE
2. ACTIVITY
3. NUMBER
4. BUDGET
5. ACCOUNT
6. CATEGORY
7. OBJECTIVES
HOUSING CD ACT
JOBS BILL
UHC
8. ENVIRONMENTAL REVIEW STATUS
9. IMPLEMENTATION SCHEDULE
STARTING DATE
PROJECT MILESTONES
50% COMPLETE
PROJECT MILESTONES
COMPLETION DATE
10. DESCRIPTION
:Edina
:Fix and Paint Project
:014
:$27,000
:8997
:Public Service
:Benefit L/M Income Persons
:Provide Employment
:Public Services
:Categorically Excluded /Exempt
:August 1983
:September 1983 (Hire employees, begin training)
:May 1984
:January 1985
:This project will be supervised by the H.O.M.E.
program of the South Hennepin Human Services Council
to provide for home improvement activities to fix and
paint homes for low and moderate income residents in
Edina. There are two components to the program:
1. Employing 3 -5 unemployed or underemployed workers
with a background in the area of painting and minor
home repairs.
2. Providing low cost exterior and interior painting
and minor home repairs to at least 36 low and
moderate income households.
This project will provide services to low income
residents at a minimal cost based on a sliding
contribution scale. The costs would include materials
as well as labor.
The project will be supervised by an experienced
painter /home maintenance worker.
WHEREAS, the City of has executed a
Joint Cooperation Agreement with Hennepin County establishing participation in
the Urban Hennepin County Community Development Block Grant Program; and
WHEREAS, Urban Hennepin County is entitled to receive $1;051;000 from the
1983 Jobs Bill Additional. Development Block Grant Appropriation; and
WHEREAS, the City has developed a proposal for the use of 1983 Jobs Bill
funds; and
WHEREAS, the proposal for use of 1983 Jobs Bill funds has been developed
consistent with the 1983 Jobs Bill Statement of Objectives and the Housing
Community Development Act of 1974, as amended;
BE IT RESOLVED, that the City Council of
authorizes submittal of a request for funding for the fol owi project,f :
Teim
- �Q,,.�.'F P to the Urban Hennepin County
_._- Ad._Hoc__Ci ti zen__Advi sory__Commi.ttee for_. consideration for inclusion i n their
funding recommendations to the Hennepin County Board of Commissioners.
J
o
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V-6
M E T R O P O L I T A N C O U N C I L
Suite 300 Metro Square Building, St. Paul, Minnesota 55101
612 -291 -6359
APRIL 1, 1983 PROVISIONAL POPULATION ESTIMATES
Persons Per
Household
April 1,
April 1,
April 1,
April 1,
1980
1983
1980
1983
HENNEPIN COUNTY
Census
Estimate
Census
Estimate
Bloomington
81,831
82,490
2.82
2.70
Brooklyn Center
- 31,230
30,840
2.89
2.81
Brooklyn Park
43,332
46,910
2.84
2.79
Champlin
9,006
9,620
3.29
3.25
Chanhassen (Pt.)
8
1 10
4.00'
4.00
Corcoran
4,252
4,480
3.42
3.40.
Crystal
25,543
24,890
2.82
2.74
Dayton (Pt.)
4,000
4,080 '
3.45
3.44
Deephaven
3,716
39680
3.02
2.95
Eden Prairie
16,263
19,700
3.01
_ 2.94
;Edina_ -
46,073
45,340
2.55
2.45
Excelsior
2,523
29520
2.15
2.05
Fort Snelling
223
230
3.12
3.00
Golden Valley
229775
22,380
2.86
2.73
Greenfield
19391
1,450
3.46
3.44
Greenwood
653
660
2.79
2.74
Hanover (Pt.)
248
250
3.87
3.76
Hassan Twp.
1,766
1,830
3.91
3.81
Hopkins
15,336
15,040
2.12
2.07
Independence
2,640
2,690
3.35
3.30
Long Lake
1,747
1,860
2.89
2.64
Loretto
297
350
2.72
2.50
Maple Grove
209525
249230
.3.29
3.24
Maple Plain
1,421
19460
2.92
2.85
Medicine Lake
419
420
2.59
2.53
Medina
2,623
2,700
3.41
3.34
Minneapolis
370,951
364,160
2.19
2.14
Minnetonka
38,683
40,130
3.00
2.86
Minnetonka Beach
575
580
3.07
2.93
Minnetrista
3,236
3,290
3.32
3.20
Mound
9,280
9,450
2.74
2.71
New Hope
23,087
22,850
2.91
2.79
Orono
6,845
6,820
2.99
2.90
Osseo
29974
2,890
2.66
2.57
Plymouth
31,615
35,380
2.96
2.90
Richfield
37,851
37,240
2.46
2.40
Robbinsdale
14,422
14,070
2.46
2.39
Rockford (Pt.)
380
390
3.04
2.98
Rogers
652
670
3.10
3.06
St. Anthony
5,619
5,440
2:90
2.77
St. Bonifacius
857
920
3.05
2.90
St. Louis Park
42,931
42,440
2.38 -
2.29
Shorewood.
4,646
4,720
3.13.
3.07
Spring Park
1,465
1,280
1.97
1.91
Tonka Bay
1,354
1,370
2.74 -
2.70
Wayzata
3,621
3,540
2.25
2.16
Woodland
526
520
2.87
2.83
County Total
941.411
948.260
2.51
2.45
M E T R O P O L I T A N C 0 U N C I L
Suite 300 Metro Square Building, St. Paul, Minnesota 55101
612- 291 -6359 ..
NUMBER OF HOUSEHOLDS
April 1,
April 1,
April 1,
April 1,
1980
1981
1982
1983
HENNEPIN COUNTY
Census
Estimate
Estimate
Estimate
Bloomington
28,660
29,101
29,598
30,145
Brooklyn Center
10,751
10,802
10,865
10,913
Brooklyn Park
15,268
15,594
15,998
16,762
Champlin
2,733
2,796
2,888
2,953
.Chanhassen (Pt.)
2
2
2
2
Corcoran
1,243
1,261
1,293
1,315
Crystal
8,977
8,981
8,984
9,011
Dayton (Pt.)
1,161
1,173
1,182
1,184
Deephaven
1,223
1,225
1,232
1,239
Eden Prairie
5,383
5,829
6,219
6,692
'.Edina
17,961
18,018
18,187
18,400
Excelsior
1,149
1,151
1,153
1,197
Fort Snelling
17
17
17
17
Golden Valley
7,597
7,622
7,783
7,818
Greenfield
402
409
412
420
Greenwood
234
236
239
241
Hanover (Pt.)
64
66
66
66
Hassan Twp.
452
462
471
480
Hopkins
7,061
7,064
7,074
7,114
Independence
789
793
801
812
Long Lake
586
653
662
684
Loretto
109
118
118
139
Maple Grove
6,239
6,727
7,121
7,470
Maple Plain
465
472
.478'
487
Medicine Lake
162
163
163
165
Medina
765
774
785
802
Minneapolis
161,85 8
161,883
161,912
162,286
Minnetonka
12,667
12,888
13,347
13,807
Minnetonka Beach
187
189
192
195
Minnetrista,
974.
992
1,006
1,028
Mound
3,384
3,419
3,457
3,485
New Hope
7,627
7,698
7,734
7,860
Orono
2,291
2,307
2,331
2,349
Osseo
1,015
1,015
1,017
1,017
Plymouth
10,491
10,944
11,476
11,975
Richfield
15,258
15,298
15,340
15,431
Robbinsdale
5,705
5,717
5,728
5,728
Rockford (Pt.)
125
126
127
131
Rogers
210
213
214
216
St. Anthony (Pt.)
1,935
1,937
1,938
1,964
St. Bonifacius
281
286
305
3.15
St. Louis Park
17,669
17,679
18,076
18,182
Shorewood
1,484
1,507
1,526
1,536
Spring Park
684
684
684
667
Tonka Bay
495
496
500
508
Wayzata
1,560
1,568
1,574
1,590
Woodland
183
183
184
184
County Total
365,536
368,538
372,459
376,982
b M E T R O P O L I T A N C O U N C I L
Suite 300 Metro Square Building, St. Paul, Minnesota 55101
PROVISIONAL- POPULATION ESTIMATE - April 1, 1983
Minor Civil Division (MCD)
April 1, 1983 Estimated Population y Say O
1980 Census Population 4t. p'13 1980 Census Occupied Housing Units \`- ` k.0 \
1980 Population in Households ukS S \2�, 1980 Persons /Occupied.Housing Units a.5 S
1980 Census Housing Units \ 8l4 S5
a •\ April 1,
.� 1980
Single - Family \32.x.p
Townhouse
April 1, 1983 Housin
Total 1980 -1983
Including Estimated Estimated Change in
Uncompleted Completed Occupied Occupied Units
�6a
Multifamily
Mobile Home \ \
TOTAL C\ \c\K) \ CA
Change in Adults (18 +) in New Housing
Single - Family Change
Townhouse Change
Multifamily Change
Mobile Home Change
TOTAL CHANGE _
Estimated Natural Increase
Estimated Nesting
Estimated Adults (above)
Estimated School and Preschool Migration
1980 Census Population in Households
1980 to 1983 Change
TOTAL =
SUBTOTAL =
�r) ILI,
C�
-1350
91T3
WN
Group Quarters Population a �\
TOTAL
Estimated Persons /Occupied Housing Units
Households: 1980 , 1981 (est.) \, 1982 (est.) \ \ �� , 1983 (est.) \
M E M O R A N D U M
TO: CITY COUNCIL
FROM: HUMAN RELATIONS COMMISSION
SUBJECT: HANDICAPPED FACILITIES AT POST OFFICE
DATE: JULY 7, 1983
The HRC is concerned about the lack of handicapped facilities at the post
office on 492 Street in Edina. Since this is a matter concerning a federal
building and the City has little control over its functioning, we would like
to send the following letter to our U.S. representative and senators in
Washington D.C. showing our interest in this problem. We would like the
Council's opinion' >on the appropriateness of this action.
Content of the Proposed Letter
to Our U.S. Senators and Legislator
The Edina Human Relations Commission is concerned about the fact that the
U.S. Post Office at 3948 W. 492 Street has no handicapped parking available.
Also, the building itself is inaccessable to a handicapped person. We feel
some solution should be found to correct this condition that causes a hard-
ship to a segment of our City's population and would appreciate your looking
into this matter.
Thank you for your consideration.
V JI1
ORDINANCE NO. 1331 -A3
AN ORDINANCE AMENDING ORDINANCE NO. 1331 BY
ADDING THE CITY OF MINNEAPOLIS AND THE MINNEAPOLIS -SZ. PAUL
AIRPORTS.COMMISSION'FOR ISSUANCE OF'TAXICAB DRIVER LICENSE
THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, ORDAINS:
Section 1. Section 1 of Ordinance No. 1331 is hereby amended to read
as follows:
"Section 1. Taxicab Driver's License. No person shall drive a taxicab,
nor permit an employee to drive a taxicab within the Village City without such
driver having first obtained a taxicab driver's license pursuant to this
ordinance, or a taxicab driver's license issued by the City of Richfield, the
City of Bloomington, the City of Hopkins, the City of St. Louis Park, the City
of Golden Valley, the City of Minneapolis, or the Minneapolis -St. Paul Airports
Commission; provided, that any driver licensed to operate in another municipality
in this state may carry passengers from such minicipality where licensed to any
place or point within the Vi4lege City, and may freely enter and travel upon the
streets and thoroughfares for .that purpose, and may receive passengers for carriage
to said municipality where so licensed, and in such case it shall not be deemed
necessary for the driver of such vehicle to be licensed as herein required, but
such driver shall not be permitted to solicit or pick up business on the streets
of the Village City except when a return trip has been previously arranged, or
to otherwise operate within the Village City without being licensed under the
provisions of this ordinance. While within the corporate limits of the Village
City, the driver of such.vehicle from another municipality shall observe all the
regulations and conditions of this ordinance and shall have with him the license
certificate.for said vehicle and display the same to any person on demand."
Section 2. This ordinance shall be in full force and effect upon its
passage and publication.
ORDINANCE NO. 406 -A4
AN ORDINANCE AMENDING ORDINANCE NO. 406
TO ADOPT THE 1980 MINNESOTA STATE BUILDING CODE
AS AMENDED BY REFERENCE
THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, ORDAINS:
Section 1. That portion of the first paragraph of Section 1 of Ordinance No. 406
preceeding the colon is hereby amended to read as follows:
"Section 1. Minnesota State Building Code. There is adopted and
incorporated herein by reference, as an ordinance of the City, the Minnesota
State Building Code as promulgated by the Department of Administration of
the State of Minnesota and made effective on September 9, 1980, and amended
on March 1, 1983, which Code is hereinafter referred to as the MSBC. Provided,
however, that no provisions of the MSBC, or documents referred to therein,
which are not required by State law to be adopted by the City are adopted
except the.following which are hereby adopted and incorporated herein by
reference:"
Sec. 2. Section 1 (a) of Ordinance No. 406 is hereby amended to read as
follows:
"(a) Chapter 55 (Membrane Structures)"
Sec. 3. This ordinance shall be in full force and effect immediately upon
its passage and publication.
First Reading:
Second Reading:
Mayor
ATTEST:
City Clerk
.!
ATE:
TO:
FROM:
M E M O R A N D U M
March 4, 1983'
Bill Feck, Acting Fire Chie �l
Ted Paulfranz, Assistant Chi
SUBJECT: Pr000sed Ordinances %4k (A4. tr Me. V5
The attached ordinance, (Item #1), requiring permits, plans and inspection
for installation of fire protection systems, is a formalization of procedures
presently in ?lace. I am asking for an ordinance to be prepared to clarify
the fee structure and procedures that have been followed over the past year
as a policy under Building Code provisions. There is no substantive change
from existing practice, only clarification.
The attached ordinance, (Item #2), "Cleaning Restaurant Ventilation Systems ",
is a new proposal. It is my recommendation that we adopt this permit practice
to improve our present maintenance program with the following benefits:
1. We can collect fees for inspections presently performed. A fee of
$25.00 would defray some of our costs associated with the inspection
2. Under present code provisions, we do not have clear authority with
respect to the "Cleaning Contractor ". Our orders and approvals are
-- actually given to the -owner of the restaurant. The "contractor" is
not responsible to us in any way. This ordinance would extend that
authority
3. In addition, the. permit approach would provide us additional notifica-
tion of work that we don't have at the present time.
is procedure of inspecting grease ducts has served us well. We have provided
this service without a fee for approximately 10 years. To date, we have not
had a cooking fire extend to involve a restaurant ventilation system. Other
communities not involved in such a program have had many serious fires involving
such restaurant vent systems.
An additional benefit to this program is that it insures that the restaurant
owner, our taxpayer, does in fact get the cleaning service and quality control
that he has contracted for from the "Cleaning company ".
Policy Involving Charges for Xerox Copies: Our present practice provides for
25� per copy, with a minimum of a 2.00 fee. We would like to go on record as
identifying our copy costs as 25¢ per copy, and a $2.00 minimum as a charge
for investigation cost for research of records, which in most cases, does require
additional time.
TRP /rah
Attachments (3)
f
ORDINANCE NO. 644
AN ORDINANCE REQUIRING INSPECTION AND CLEANING OF
RESTAURANT VENTIIATION SYSTEMS AND REQUIRING A PERMIT.
THE CITY COUNCIL OF THE CITY OF EDINA., MINNESOTA, ORDAINS:
Section 1. Periodic Servicing.
All commercial cooking�� ventilation systems, hoods, filters, grease removal
devices and ducts shall be periodically serviced by the owner and cleaned
prior to surfaces becoming heavily contaminated with combustible grease
deposits.
Section 2. Inspections. Annual or more frequent inspections shall be
made by the Fire Department as provided for in the Fire Code.
Section 3. Permits.
(a) Any contractor performing ventilation system cleaning operations for
the removal of combustible grease shall first obtain a permit from
the Fire Department.
(b) Permits shall be obtained a minin mi of five (5) days prior to starting
work.
(c) Upon completion of cleaning, the Fire Department shall be notified
for inspection and approval of work.
(d) Permit fee shall be as provided for in City Ordinance No. 171.
Section 4. This ordinance shall be in full force and effect immediately
upon its passage and publication.
First Reading:
Second Reading:
Published in the Edina Stn on
ATTEST:
City Clerk
Mayor
ICevrsec�
ORDINANCE NO. 644
AN ORDINANCE REQUIRING INSPECTION AND CLEANING OF
COMMERCIAL COOKING VENTILATION SYSTEMS AND REQUIRING A PERMIT
THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, ORDAINS:
Section 1. Periodic Servicing. All commercial cooking ventilation systems,
hoods, filters, grease removal devices and ducts shall be periodically serviced
and cleaned prior to surfaces becoming heavily contaminated with combustible
grease deposits.
Sec. 2. Inspections. Annual or more frequent inspections shall be made by
the Fire Department as provided for in the Fire Code.
Sec. 3. Permits.
(a) Any person cleaning a commercial cooking ventilation system, or its
components, as referred to in Section 1 hereof, for the removal of
combustible grease shall first obtain a permit from the Fire Department.
(b) Permits shall be obtained a minimum of five (5) days prior to starting
work.
(c) Upon completion of cleaning, the Fire Department shall be notified for
inspection and approval of the work.
(d) The permit fee shall be as provided for in City Ordinance No. 171.
Sec. 4. This ordinance shall be in full force and effect immediately upon
its passage and publication.
First Reading:
Second Reading: