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Home My WebLink About2022-06-16 Meeting PacketAgenda Transportation Commission City Of Edina, Minnesota Public Works Facility - Multi-Purpose Room Thursday, June 16, 2022 6:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Approval of Minutes - Regular Meeting of May 19, 2022 V.Special Recognitions And Presentations A.2023 Work Plan Development Review VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.Tra+c Safety Report of May 31, 2022 B.2022 Work Plan Updates C.2023 Work Plan Development VIII.Chair And Member Comments IX.Sta1 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 16, 2022 Agenda Item #: IV.A. To:Transportation Commission Item Type: Minutes From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Approval of Minutes - Regular Meeting of May 19, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the minutes of the Transportation Commission regular meeting of May 19, 2022. INTRODUCTION: See attached draft minutes. ATTACHMENTS: Description Draft Minutes: May 19, 2022 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Transportation Commission Public Works Multi-Purpose Room May 19, 2022 I. Call To Order Chair Johnson called the meeting to order at 6:06 p.m. II. Roll Call Answering roll call: Commissioners Ahler, Brown, Lewis, McCarthy, Plumb-Smith, Rubenstein, Johnson Late: Commissioners Kitui, Kanti Mahanty Absent: Commissioners Richman, Clark Staff present: Transportation Planner Andrew Scipioni III. Special Recognitions and Presentations A. Welcome Commissioner Tricia Rubenstein Liaison Scipioni introduced new Commissioner Tricia Rubenstein. IV. Approval Of Meeting Agenda Motion was made by Commissioner McCarthy and seconded by Commissioner Ahler to approve the agenda. All voted aye. Motion carried. Commissioner Kitui arrived at 6:09. V. Approval Of Meeting Minutes Motion was made by Commissioner Lewis and seconded by Commissioner Brown to approve the April 21, 2022 meeting minutes. All voted aye. Motion carried. VI. Community Comment None. VII. Reports/Recommendations A. CloverRide Service Contract Renewal The Commission review staff’s recommendation to renew the service contract with DARTS for the CloverRide circulator bus. Comments from Commissioners included: • Staff clarified that the service contract allows the City to modify the route when necessary to better serve riders’ needs. • The ability to accommodate mobility-impaired riders makes CloverRide more accessible than other ride-sharing services. • Riders continue to enjoy the social interaction provided by the service. • Commissioners are supportive of continuing the service contract. Commissioner Kanti Mahanty arrived at 6:14. Draft Minutes☒ Approved Minutes☐ Approved Date: B. Traffic Safety Report of April 26, 2022 The Commission reviewed and commented on the Traffic Safety Report of April 26, 2022. • Item B3. Request outwalk curb cut at 5040 Windsor Avenue. Motion was made by Commissioner Lewis and seconded by Commissioner Brown to recommend that staff research private funding sources for homeowner to pursue private modifications to their property. All voted aye. Motion caried. C. Draft Boulevard Tree Ordinance Language The Commission reviewed the draft boulevard tree ordinance language. D. 2022 Work Plan Updates • #1 Tree Boulevard Policy – Commission reviewed draft ordinance. • #2 Public Transit Checklist – Commission discussed ideas/topics to include in checklist. • #3 PACS Fund Policy – Organized data provided by staff, working on how best to structure deliverable. • #4 SRTS Demonstration Projects – No update. • #5 TIS Process Review – No update. • #6 Transit Connectivity – Subcommittee is considering refocusing initiative to advocate for improvements at Southdale Transit Center or for transit service reinstatements. VIII. Chair and Member Comments – Received. IX. Staff Comments – Received. X. Adjournment Motion was made by Chair Ahler and seconded by Commissioner McCarthy to adjourn the May 19, 2022 meeting at 7:53 p.m. All voted aye. Motion carried. Draft Minutes☒ Approved Minutes☐ Approved Date: TRANSPORTATION COMMISSION ATTENDANCE J F M A M J J A S O N D # of Mtgs Attendance % Meetings 1 1 1 1 1 5 NAME Ahler, Mindy 1 1 1 1 1 5 100% Brown, Chris 1 1 1 1 4 80% Johnson, Kirk 1 1 1 1 1 5 100% Kitui, Janet 1 1 1 1 4 80% Lewis, Andy 1 1 1 1 4 80% McCarthy, Bruce 1 1 1 1 4 80% Plumb-Smith, Jill 1 1 1 1 4 80% Richman, Lori 1 1 1 1 4 80% Rubenstein, Tricia 1 1 100% Clark, Anna (s) 1 1 2 40% Kanti Mahanty, Stephen (s) 1 1 1 3 60% Kane, Bocar Resigned 0 N/A Date: June 16, 2022 Agenda Item #: V.A. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:2023 Work Plan Development Review Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Community Engagement Coordinator MJ Lamon will review the 2023 work plan development process. ATTACHMENTS: Description 2023 Work Plan Development Review Commissioner Work Plan Guide Climate Action Plan Menu Memo MJ Lamon Community Engagement Manager Updated 2022.05.23 Commission Member Review 2022 Agenda 2 Work Plan Development o Citywide Work Plans o Calendar o Roles o Sub-committee & working groups o Template o Field Descriptions Council StaffCommissions Decide Strategy Advise Council Community Perspective Manage Operations, Implement Policy, Advise Council Technical Analysis Council •Make policy-level decisions •Hire & supervise City Manager•Approve -Budget and related work plan -Ordinances and policy decisions -Development proposals -Variances and rezoning requests •Appoint advisory boards and commissions Staff •Provide best efforts and technical advice to Council•Manage operations and staff •Propose budget and policies•Carry out Council decisions •Deliver services •Equitable enforce codes and policies Advisory Boards, Commission & Task Forces •Provide community perspective on values and needs•Propose work plan items •Advise the council through work plan charges •Hold hearings as directed by Council •Assist as directed in work plan with engagement efforts Supporting Council Technique Examples on the Spectrum Increasing Impact on the Decision Inform Consult Involve Collaborate Empower Board & Commissions Task Forces Website Open House Public Hearing Workshop Survey Focus Groups Public Meetings Publications City Extra Correspondence Stakeholder Interviews Fact Sheets Comment FormsFairs/Events Tours & Field Trips SHARE COLLECT BRING TOGETHER 5 Commission Subcommittee Working Group Task Force Tenure Ongoing Temporary Temporary Temporary Members Residents Commission members only Commission + Public members As defined Scope Work Plan Work Plan Item Work Plan Item Task Force Charge OML Required Not required Not required Not required Staff Support Yes No Not typically Yes Reports To Council Commission Commission Council or City Manager Key Roles 6 CHAIR STAFF LIAISON •Work with liaison to prepare agenda •Lead meetings and facilitate discussion •Facilitate development of the annual work plan and provide progress updates •Encourage member participation •Manage areas of conflict •Prepare agenda and meeting materials •Provide official notice of meetings •Record & prepare minutes. •Maintain BC official records •Provide technical expertise and access to City staff and resources •Relay information to council 7 Work Plans 8 9 Commission Work Plan Calendar 9 Annual Work Plan Begins January Commissions develop proposed work plans with liaison advice and feedback June–Aug. Commission approves proposed work plan September 23 Chairs present proposed work plans to Council October 6 Staff present recommendations to Council November 1 Council approves work plans December 6 Roles 10 Commission Chair •Lead work plan development •Make sure work plan is not overloaded •Ensure there is a “lead(s)” to each initiative •Present proposed work plan to City Council Staff Liaison •Provide technical expertise, recommendations and advice to the commission •Provide clear recommendations to City Management and/or Council to consider •Ensure work plan template fields are completed Committees & Working Groups 11 Commission Sub-committee Commission Members only Working Group Commission Members Public Members 7 Considerations: -Quorum -Student members Template 12 13 Title Be clear and provide detail Deliverable What exactly will be the product / result of your initiative Budget Staff determines if funds are available, commission collectively decides to available funds Liaison Comments Liaisons will provide you technical advice and feedback *Don’t leave white fields blank Leads Signify who is working on the item, working group? Target Completion Be realistic, impacts to supporting departments Partner Projects Cross commission initiatives, liaisons communicate partner requests Progress Reports Complete quarterly & always before joint meeting 14 Commission Up Commission Staff Council 15 Brainstorm Collect Ideas What do you want to work on? June Review brainstorm list Reduce list How much work capacity do you have? July Determine the priorities Who is leading? August Approve work plan Are all the fields completed? September Steps to Develop your work plan! 16 Climate Action Plan (2023) •Review Climate Action Menu •Consider including one Climate Action to 2023 work plan •For questions, contact EEC Chair Questions? www.EdinaMN.gov 17 Commission Work Plan Guide 1 | Page CONTENTS UPDATED 2022.06.03 City-wide Work Plan Process ..................................................................................................................................................2 Before You Start ........................................................................................................................................... 2 Annual Calendar ............................................................................................................................................ 3 Roles................................................................................................................................................................. 4 Work Plan Development ...........................................................................................................................................................4 Steps to Work Plan Development ............................................................................................................ 4 Council Charges ............................................................................................................................................ 5 Work Plan Template .................................................................................................................................... 5 Work Plan Template Field Descriptions ................................................................................................. 6 Completing Work Plan Items ...................................................................................................................................................7 Sub-committees and Working Groups .................................................................................................... 7 Communicating to Council ......................................................................................................................... 9 Commission Work Plan Guide 2 | Page CITY-WIDE WORK PLAN PROCESS At the same time Commissions are developing their work plans, the city is developing the Budget work plan and department work plans. Commission work plans are one piece of the larger puzzle. Before You Start Commission work plans are advisory up. Council does not dictate every work plan items. They are interested in hearing what the Commission members feel is important to dedicate time to and they approve the final plan. There may be overarching strategic plans or implementation plans informing commission work plan initiatives. It is the responsibility of staff to ensure work plan items are not in direct conflict with department work plans, budget work plan or strategic policies. At times, Council may direct staff to amend a work plan whether it is adding a new item, deleting an item, or altering a work plan item. Council Approval Staff Review Commission Ideas / Initiatives Commission Work Plan Guide 3 | Page Work Plan Development Generally: • Commission work plans are developed by the Commission, not the staff liaison. • There should be a commissioner willing to “lead” the initiative if it is being proposed. • Work plan initiatives should not include City Department work plan initiatives. (while there may be overlap, it should be clear what the Commission’s role is) • List initiatives in order of priority (#1 is highest priority). • Commissions should be careful not to overload their work plan but pursue an achievable number of initiatives. • “Parking Lot” is reserved for initiatives the Commission considered but did not propose as part of the work plan. These items are not considered approved and would require a work plan amendment approved by Council to allow the Commission to begin work. Annual Calendar Annual work plans ensure that the Commissions’ initiatives are aligned with the City Council’s priorities. Approving work plans is a three-part process. Work plans development starts in the summer months and ends in December. Important Dates for 2022: September 23 – Work plans due October 6 – Chair present work plans to Council November 1 – Staff presents recommendations to Council December 6 – City Council approves work plans *These dates change every year Commissions develop proposed work plans with liaison advice and feedback June–Aug. Commission approves proposed work plan September Chairs present proposed work plans to Council October Staff present recommendations to Council November Council approves work plans December Annual Work Plan Begins January Commission Work Plan Guide 4 | Page Roles 1 Chair • Ensure work plan template is complete • Present proposed work plan to Council • Facilitate the development of the work plan 2 Commission Members • Sign up as a lead(s) for sub-group work • Propose work plan initiatives to be added to the work plan 3 Staff Liaison • Attend Council meetings when work plans are being proposed • Communicate final approved work plan and supporting documentation to Commission • Provide input on proposed work plan initiatives throughout the entire process • Provide liaison comments on the work plan for staff and council review 4 Council • Assign a Council Charge • Approve work plans • Review proposed work plans • Provide feedback WORK PLAN DEVELOPMENT Work plans are vital for guiding the work of each commission on an annual basis. The work plans enhance city services/opportunities and at times assist in completing citywide strategies. Work Plan Development takes place during the months of June, July and August. Steps to Work Plan Development Brainstorm Collect Ideas What do you want to work on? June Review brainstorm list Reduce list How much work capacity do you have? July Determine the priorities Who is leading? August Approve work plan Are all the fields completed? September Commission Work Plan Guide 5 | Page Council Charges Council provides guidance on complete the work by assigning council charges. Before starting your work plan development take some time to understand what the charges mean. • The Council Charge is a guide for Council to provide clear and specific direction to Boards and Commissions on. • Council Charge is given in instances when Council tasks a board or commission with an initiative. • City staff ensures Council identifies the charge level of the task. • The Council Charge concept is implemented in Board and Commission work plans. Charge 1: Study & Report 2: Review & Comment 3: Review & Recommend 4: Review & Decide Commission Role Study a specific issue or event and report its findings to Council Review a specific policy issue and staff will seek comments from each individual member of the group to pass on to Council Review a specific policy issue and provide a recommendation on the issue to Council Study, review and decide on an issue. The Decision will be the City’s official position on the matter unless the issue is formally reversed by Council Commission Vote No vote is taken by the commission No vote is taken by the commission A majority vote is required A majority vote is required Commission Recommendation No official recommendation is provided to Council No official recommendation is provided to Council An official recommendation is provided to Council No official recommendation is provided to Council Report Type Required: Advisory Communication & Staff Report Required: Staff Report Required: Staff Report Optional: Advisory Communication None Work Plan Template Each commission uses a work plan template. The screen shot of the template is below. The fields in white must be filled out by the commission. The fields in green will be completed by your staff liaison and other City staff who participate in the work plan review process. Commission Work Plan Guide 6 | Page Work Plan Template Field Descriptions Initiative Type • Project This is a new or continued initiative • Ongoing / Annual This is an initiative that the commission has on their work plan every year • Event These are events or awards coordinated by the commission (not City staff) Council Charge • Study and Report • Review and Comment • Review and Recommend • Review and Decide Initiative Title The title should describe the project the commission wants to work on. Describe what the commission will do. If you lead with a council charge, this helps understand the commissions desire for the depth of working on an initiative. Examples: • Review and recommend a building energy benchmarking policy. • Study and report on possible city actions to reduce access and usage of vaping for youth. Deliverable Provide detail on what will be the outcome or final product of the project. Commission Work Plan Guide 7 | Page Leads Each initiative will be completed via a sub-committee or working group. Every initiative should have commissioner(s) assigned to it for completion. ALL should be avoided. Target Completion Date What month or quarter does the commission hope to complete the initiative. Budget Required Will the commission need funds for this initiative? Are there funds available? Per state statute commissions does not have the approval to spend city funds. When a commission approves an amount to support a commission, this recommendation is passed to City staff for further investigation and approval. Staff Support Required How much staff resources will be needed to complete the initiative? This section includes liaison, additional staff and communications support. If the initiative will require a communications/marketing components add it here. Liaison Comments This is the liaison’s response to the initiative. Liaisons are asked to provide the commission guidance during the entire process of work plan development. For staff review they are also asked to provide and recommended changes in this section. City Manager Comments This is the City Manager’s response to the initiative. Progress Report This section is completed prior to the joint work session with Council. The audience for this update is Council. COMPLETING WORK PLAN ITEMS Work plan items are completed by the commission. Work plan items usually include the entire commission in final approval; however, the bulk of the work is done outside of regularly scheduled meetings by smaller groups of commissioners. Sub-committees and Working Groups Local governments often use a variety of advisory groups, including Boards and Commissions, to complete the mission of the city. Commissions also may create sub-committees and working groups to assist them with their work plan, however, sub-committees and working groups work at the direction of the whole commission. Role of these groups: • Study issues in greater depth and report findings • Assist with community initiatives or events Commission Work Plan Guide 8 | Page COMMITTEES Membership • The commission selects at least two, but less than a quorum of members • All members must be members of the commission • The commission selects a chair or co-chairs • Not subject to Open Meeting Law Guidelines: • Committees are established with the approval of the commission to assist with a work plan initiative • The commission has final recommendations on all matters which the committee has been given guidance • Staff does not provide support to committees • Meetings of Committees are not public meetings WORKING GROUPS Membership • A Working Group is comprised of one or more members of the Board/Commission, but less than a quorum of members and includes members of the public. • Commission selects the chair or co-chairs • The chair will recommend to the commission other working group members who are outside of the Board/Commission. The board/commission appoints additional working group members. • Not subject to Open Meeting Law Guidelines: • Established with the approval of the commission • Created when work requires more support • Set timeline • Notice is given to the public of the formation of the working group providing a minimum of 14 days for the public to express interest before members are selected • Commission has final recommendations on all matters of the working group • Staff liaison does not support working groups • Meetings of working groups are not legally required to be public Board/Commission Committee Commission Members only Working Group Commission Members Public Members Commission Work Plan Guide 9 | Page Communicating to Council When presenting recommendations to City Council it is essential that Board and Commission members keep the following in mind: • Recommendations should be in written form. • Ideas should be expressed in clear and concise language. • Proposed solutions should be viable and cost-effective. • Recommendations should identify reasons for the changes suggested. • Advice should reflect the views of a consensus or a majority of Board and Commission members. Role of Staff Liaison. One of the primary roles of the Staff Liaison is to assist in delivering information from the City Council to, and vice versa. It is the responsibility of the Staff Liaison to communicate the guidance of their Board and Commission completely and impartially. Communication Tools. Boards and Commissions have five primary tools for communication with the City Council. Since Council time is limited and it is important that all members of the Council receive the information, it is imperative that communication is done through these formal channels. The table below outlines each tool and its intended purpose: 1 Meeting Minutes • Meeting minutes are intended to give members a record of Board and Commission proceedings. After the minutes are approved, they are included as part of the upcoming Council packet. Council members are very diligent about reading Board and Commission minutes. 2 Joint Work Session • Joint work sessions are held at least once a year. This is an opportunity to update the Council on the Commission’s work plan and to get Council feedback on the progress to date. 3 Annual Work Plan • The annual work plan process enables Commissions to share their goals for the upcoming year. The Council reviews those goals and other ideas before giving final direction on Commission priorities. • Council will assign each work plan item a Council Charge 4 Staff Reports • Staff reports are prepared by staff to forward a regulatory item or other goal from the Commission’s approved work plan to a Council meeting for approval or direction. It is staff’s responsibility to outline the Commission's recommendation, as well as staff recommendations, and to highlight any important differences between the two. 5 Advisory Communication • Advisory communication is prepared by the Commission members under the direction of the Commission. This template should be used when the Commission wants to give input on an issue but due to timing or the nature of the issue, meeting minutes are deemed insufficient. Advisory communications should be used if the Commission wishes to advise the Council on a topic not included on their approved work plan. City of Edina • 4801 W. 50th St. • Edina, MN 55424 Department Name Phone 952-927-8861 • Fax 952-826-0390 • EdinaMN.gov Date: 06/01/2022 To: Edina Boards and Commissions From: Grace Hancock, Sustainability Manager Subject: Edina Commission Climate Action Menu: 2023 Work Plan options Attachment: 2023 Commission Climate Action Menu Background: The City’s first Climate Action Plan (CAP) was approved at the end of 2021 with 36 strategies supported by 200 actions. The CAP identifies the City’s GHG emission reduction target of 45% below 2019 levels by 2030 and achieve net zero emissions by 2050. The CAP’s goal is to help those who live and work in Edina imagine and achieve a future where the Earth and all who live on it thrive. For more information, the Climate Action Plan was the subject of a 2021 Town Talk, viewable here: https://www.bettertogetheredina.org/town-talks/forum_topics/sustainability-climate-action-plan In 2022, City staff kicked off the implementation of the CAP, undertaking ~60 actions, along with a few actions led by Commissions. With feedback from the Energy and Environment Commission, the Sustainability Division has informed City Council that it will ask that each Commission consider adding a Climate Action to its 2023 work plan. Attached is a refined list of Climate Actions that are suitable for Commission leadership. Some have been identified as especially suitable for certain Commissions, but all are available for all Commissions to consider for their 2023 work plan. These actions were chosen based on the nature of Commission work – resident volunteers who advise Council based on their Commission Charge. The intent for any Climate Action undertaken by a Commission is to study the issue and identify what's possible for Council to consider as next steps. It is not expected that Commissions accomplish the Action within one year, rather it is hoped that Commissions can lend their resident perspective and expertise to make meaningful contributions to the progress of any action they choose to undertake. Action Requested: Commissions should discuss the Climate Action Menu as part of their 2023 work plan development process. Commissions should consider including one Climate Action in their 2023 work plan, and be prepared to mention how their work aligns with the Climate Action Plan when presenting to City Council. For clarifying questions related to any Climate Actions, Commission Chairs should contact the EEC Chair and/or Vice Chair. EEC Chair: Hilda Martinez, hildakimx99@gmail.com EEC Vice Chair: Michelle Horan, mhoran00@gmail.com Strategy Action Potential Commission Work Plan Buildings & Energy 1-5 Partner with local organizations and businesses to educate the public and promote the adoption of energy efficiency habits like purchasing high- efficiency equipment, turning the lights off in unused spaces and at night, having efficient indoor temperature control, and promote home energy audits among their staff and students. BE 1-7 Create a welcome packet for new businesses and residents, which will provide information on all the energy efficiency improvement resources and opportunities. BE 1-13 Establish a performance ratings/labeling program for all homes listed for sale or rent so that owners, tenants and prospective buyers can make informed decisions about energy costs and carbon emissions. Rating program to require Energy Audit/Energy Efficiency Program participation. EEC BE 4-2 Partner with institutions and businesses within Edina to secure commitments to reduce operational greenhouse gas emissions in line with the goals of this Climate Action Plan, achieving carbon neutrality by 2050. BE 4-5 Create an educational program to inform residential and commercial properties about renewable energy opportunities including technologies that eliminate on-site fossil fuel use.Economic Development CE 1-4 Promote Edina as an environmentally friendly destination by highlighting the businesses that are taking steps to reduce resource consumption (Green Business Recognition program).EEC Greenspace GS 1-4 Update City’s Landscape ordinance to include a minimum tree coverage per lawn area or per impervious surface coverage for all new construction or expansion projects. Explore options for decrease of turf grass/lawn coverage and increase of wildflower/prairie grass coverage requirements. GS 1-7 Prioritize planting and preservation of native species of plants and trees and species of plants and trees adaptive to climate change on public and private property through education, incentives and other promotional programs. Ensure that landscaping requirements articulated in the zoning code include the preservation of the maximum possible number of existing trees, the use of native plantings and the preservation of natural areas whenever possible. GS 2-2 Remove and ease lawn/grass requirements in ordinances. GS 2-6 Establish a policy to require the use of native plants in landscaping at City-owned properties. Continue natural vegetation conversion for passive park areas. Add 110 Acres of native plant and pollinator restoration area on City Property by 2040.EEC GS 2-7 Establish a policy and Identify, create, and promote incentives to assist homeowners and households with low incomes by covering some of the cost of converting traditional lawns by planting pollinator friendly food gardens, permaculture, wildflowers, clover or native grasses in an effort to slow the collapse of the state’s bee population. GS 2-8 Develop educational and informational resources providing information on benefits of and strategies for reduced and repurposed lawn space including: native plantings, "carbon gardening" strategies for ornamental gardens, and produce gardens, tree profile rebuilding, elimination of synthetic fertilizer and pesticide use, high mow deck settings, use of biochar amendments, polyculture lawn mixture and other beneficial greenspace practices included in this CAP. Environmental Health HS 2-2 Add climate preparedness elements to public health programs already aimed at vulnerable populations and low-income households and dedicate increased funding to accommodate demand for public health services among at-risk populations. CHC HS 4-3 Support, leverage create relationships with, and enhance community networks and connections for those who require special attention, such as people who are elderly, homebound, disabled, isolated, or those likely to be in need of financial assistance during or after extreme weather events (heat, cold and heavy precipitation).CHC Local Food LF 1- 2 Support existing school and community gardens and provide opportunities to expand community growing spaces with a focus on locating garden infrastructure to serve youth, immigrant, and people with lower incomes or who are experiencing food insecurity. Community growing and garden spaces may include use of park space, unused city owned space, or public right of way/boulevard areas. Program should prioritize conversion of impervious spaces to garden space and preservation/increase of overall green space benefit. Provide on-going promotion, communication, and education of the sites and opportunities including appropriate translated and accessible content. LF 1-4 Incentivize and reward soil best management practice for urban lawns, gardens, landscaping, parks, open spaces, prairies, environmentally sensitive areas, and agricultural land uses.EEC LF 4-2 Establish an Green Business Refrigeration upgrade cost sharing incentive program providing a 25% matching grant for qualified buildings and applicants to switch to green refrigeration practices. EEC Transportation & Land Use TL 3- 2 Eliminate parking minimums to reduce surface parking and institute new parking pricing models to maintain 85% utilization (performance-based parking, off-street parking tax, dynamic pricing, etc.) PC/ETC TL 3-7 Allow and encourage the construction of accessory dwelling units ("ADU") to increase rental opportunities in both established neighborhoods and new development. This will add additional housing options for the City’s workforce, seniors, families with changing needs, and others for whom ADUs present an affordable housing option. PC TL 4-5 Develop incentive and educational programs to transition lawn care companies and homeowners from using fuel-burning lawn equipment (e.g., lawn mowers, blowers) to electric.EEC TL 1-5 Establish a branded communications campaign to promote increased alternative transportation use, with a particular focus on short distance trips (ie <2 miles) including school and other daily commutes.ETC Waste WM 1-2 Support collaborative consumption community projects, such as neighborhood compost projects, tool libraries, and repair cafes through mini-grant programs. WM 2-3 Conduct an organics waste collection pilot project with a sample of City businesses to test the interest, methodology, and amount of commercial food waste that would need to be accommodated by a commercial organics collection program. Explore possible incentives for food retailers, restaurants, and institutions to participate in food waste reuse and recycling programs. WM 3-2 Explore a requirement that all waste be recycled or salvaged at large construction sites. WM 4-5 Promote and partner to support a Fix It Fair at the Library and create a resource list for reuse. W 1-3 Facilitate reduction of water use by top customers annually through an opt-in water reduction program targeting water reduction goals of 20% or more per site. Offer free technical resources to large institutions and businesses to identify specific opportunities for employees or customers to conserve water and incorporate water efficiency into internal operations. Program can be coordinated with the City's Waste Audit and Diversion Assistance program. Goal: 30 business water use audits completed annually with customers engaged in measuring and reducing water consumption. W 1-6 Conduct a Water Conservation "challenge" campaign ask participants to reduce water consumption through water use behavior change strategies, irrigation system utilization, and replacement of fixtures like shower heads with WaterSense certified fixtures. WM 1-3 Explore options for waste hauling improvements supporting CAP goal achievement, including modifications to City's existing licensure process and requirements as well as organized waste hauling strategies. Edina Commission Climate Action Menu: 2023 Work Plan options Date: June 16, 2022 Agenda Item #: VII.A. To:Transportation Commission Item Type: Report and Recommendation From:Nick Bauler, Traffic Safety Coordinator Item Activity: Subject:Traffic Safety Report of May 31, 2022 Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and comment on the Traffic Safety Report of May 31, 2022. INTRODUCTION: See attached staff report. Comments received by the Commission will be included in the staff report provided to City Council at their July 19 regular meeting. ATTACHMENTS: Description Traffic Safety Report of May 31, 2022 June 16, 2022 Transportation Commission Nick Bauler, Traffic Safety Coordinator Traffic Safety Report of May 31, 2022 Information / Background: The Traffic Safety Committee (TSC) review of traffic safety matters occurred on May 31. The Traffic Safety Coordinator, City Engineer, Streets Public Service Worker, Public Works Director, Police Sergeant and Assistant City Planner were in attendance for this meeting. The Transportation Planner was not able to attend but was informed of the decisions and had no objections to the recommendations. On each of the items, persons involved have been contacted and the staff recommendation has been discussed with them. They were informed that if they disagree with the recommendation or have additional facts to present, they can submit correspondence to the Transportation Commission and/or to City Council prior to the July 19 regular meeting. Section A: Items on which the Traffic Safety Committee recommends action A1. Request for eastbound speed limit sign on W 66th St, east of Ridgeview Dr.  Edina Police Sergeant requested a speed limit sign for eastbound traffic.  66th is 34’ wide.  Parking allowed on south side.  Speed limit is 25 mph.  Three crashes on W 66th west of Tingdale due to failure to yield.  2022 Traffic study: i. ADT 4,676 ii. Eastbound- 85% speed 38.1 mph, 60% of traffic, 976 vehicles between 4:15-5:45 pm. iii. Westbound- 85% speed 42.9 mph, 339 vehicles between 4:15-5:45 pm. iv. 640 vehicles exceed 40 MPH – both directions combined.  Previous eastbound speed limit sign on Valley Ln, east of roundabout - ½ mile west. Staff recommends installing a speed limit sign to increase driver awareness. W 66th St STAFF REPORT Page 2 Section B: Items on which the Traffic Safety Committee recommends no action B1. All-way stop compliance at Benton Ave and Tingdale Ave.  Resident nearby has concerns vehicles are failing to stop when traveling on Benton.  Intersection is all-way stop controlled.  No reported crashes reported in last 10 years.  November 2021 turn count – 3,092 total at intersection. i. Benton 2,767 (89%) ii. Tingdale 325 (11%) iii. 36 pedestrian crosses north/south. iv. Sight line issues at southeast corner. v. No noticeable lack of stopping from video study. Staff recommends no changes as impacted sight lines warrant all-way stop controls and crosswalk markings are unwarranted. B2. Request for speed limit signs on east Highway 169 frontage road.  Speed limit is 30 mph.  One speed limit sign in both directions from W 78th St to Valley View Rd.  Braemar Ice Rink and Courtney Baseball Complex to the east.  2022 ADT and 85% speed is 3,084 and 42.3 MPH, respectively.  Parking is allowed on east side of street.  Current speed limit signs roughly 3/5 mile apart.  No speed limit signage entering from Braemar Blvd. Staff recommends no further signage. B3. Volume and speed concerns along Chowen Ave between W 56th and 57th Sts  Two residents submitted concerns of vehicle speeds along curve of Chowen.  2022 ADT 467 and 85% speed 26.5 mph.  61% total traffic southbound.  No sidewalks present.  Chowen Park located southwest corner at Chowen and W 57th.  East/west stop controlled at W 56th. Staff recommends no action as volume and speed are within acceptable ranges for Chowen Ave. Benton at Tingdale Southbound 30 MPH Northbound Gateway 30 MPH Chowen Ave between W 56th St and W 57th St STAFF REPORT Page 3 Section C: Items on which the Traffic Safety Committee recommend further study C1. Request for parking restrictions on one side of School Rd  Bus drivers are having issues when a vehicle parks on the street adjacent to 4808 School Rd, forcing vehicles to take turns.  W 60th is 29’ wide.  Parking is restricted west of 4808, thru School Rd corner.  No accidents reported at the curve.  Resident at 4808 sold home in February 2022.  School hours at Concord: 7:50-2:25. Staff recommends further study in the fall months to determine if issue continues. Section D: Other traffic safety items handled D1. Two submissions reported downed limbs and trees along Kellogg Ave and Grimes Ave following a storm from May 11th. Public Works was informed of these and removed the debris. D2. A resident submitted concerns of vehicle speeds along Olinger Blvd and requested police enforcement and a safety campaign promoted by the City to improve traffic safety. D3. A concern was made regarding the volume of semi-truck traffic on W 44th St. 44th is a Municipal State Aid Street and is designed to carry such traffic. EPD has been informed of the concern. D4. A request was made for all-way stop controls at Harrison Ave and 2nd St S. This three-leg intersection is yield controlled for 2nd St traffic. An intersection turn-count and site visit found stop control warrants were not met. D5. A resident was concerned with the location of a road work sign blocking a bike lane along Valley View Rd between Antrim Rd and Valley Ln. Staff reviewed the signage and determined its placement was appropriate for the work being performed. D6. A resident was concerned with vehicle speeds and children using Grove St that commute to Countryside Elementary and the Good Samaritan Methodist Church. A traffic study found an ADT of 924 and 85% speed 27.7 mph which warrant no physical changes to the roadway. The requester was informed of the process to petition for a sidewalk. D7. A resident on Wooddale Ave was concerned with vehicles parking too close to their driveway near Edina Country Club. The resident was informed to contact the EPD non-emergency dispatch for enforcement. D8. A resident on Maddox Ln was concerned with vehicle speeds. A 2022 study found an ADT of 1,266 and 85% speed of 29.1 mph. No traffic calming techniques are warranted as a 2017 street reconstruction project narrowed streets and added a sidewalk on the north side of Maddox. School Rd facing East STAFF REPORT Page 4 D9. A request was made for all-way stop controls at W 59th St and Kellogg Ave. An intersection turn count found nearly 190 vehicles entering the intersection from Kellogg and 90 entering from W 59th St. W 59th is stop-controlled due to sight line impacts and no further controls are warranted. D10. A resident requested parking restrictions on W 56th St citing sightline impacts when stopped on Dale Ave facing east. The resident was informed to contact the non-emergency police dispatch when a vehicle is parked within 30 feet of the intersection. No restrictions are warranted with adequate sight lines available. D11. A request was made to move a speed limit sign further away from Interlachen Blvd on Vandervork Ave stating the sign is overlooked when vehicle enter from Interlachen. The sign is located properly and does not warrant relocation. D12. A resident was concerned with the visibility of traffic signals for westbound traffic on W 50th St approaching Eden Ave. The signals are visible for the required distance of 325 feet due to 85% speed. D13. A resident was concerned with increased traffic and speed on W 58th St east of France Ave following the installation of the traffic signal. The resident requested stop signs along W 58th St to slow traffic. Staff recommends no changes as the City does not install stop signs to control vehicle speeds. D14. A resident reported a traffic signal was not operating properly for pedestrians attempting to cross Vernon Avenue at Blake Road. A request was sent to Hennepin County as this traffic signal is owned and maintained by the County. Date: June 16, 2022 Agenda Item #: VII.B. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:2022 Work Plan Updates Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Commissioners will provide updates on the status of 2022 Work P lan initiatives (unless an item is elsewhere on the current agenda). See attached work plan. ATTACHMENTS: Description 2022 Work Plan Progress Report Approved by City Council December 7, 2021 Commission: Transportation Commission 2022 Annual Work Plan Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Boulevard Tree Policy Research, develop and recommend a citywide boulevard tree policy that addresses planting, protection, maintenance, removal and funding. Deliverable Policy for consideration by City Council Lead Lori Richman Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison, periodic support from City Forester and/or Community Development Director. Jan: Looking for committee members to assist in developing the policy, reviewing other agencies’ policies. Feb: Met with City Forester, planning to talk to other Commissions about their thoughts. Mar: Met with representatives from Planning, Energy & Environment, and Park and Recreation Commissions, will meet with Manager Neal Apr 6 to discuss how to move forward. Apr: EEC has work plan initiative to propose revisions to tree ordinances that will support Climate Action Plan. Once ETC approves draft boulevard tree language, it will be submitted to EEC to be included in their ordinance recommendations. Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Public Transit Checklist Develop a transit checklist to review on the proposed development projects. Planning Commission will review and comment Deliverables Report to City Council Lead Andy Lewis Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-3 hours per month from Staff Liaison; periodic support from Community Development Director. Jan: Reached out to members of the Planning Commission and Met Council for updates on transit operations in the city in 2022. Feb: Met with Metro Transit staff; service levels are expected to decrease due to driver shortage and ridership decline. Next step is to take information and start formalizing checklist. Mar: Reviewed example frameworks, putting together a draft. Apr: Working with document currently used by Planning Commission, making revisions based on ETC discussions. Approved by City Council December 7, 2021 Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) PACS Fund Policy Review and recommend changes to the Pedestrian and Cyclist Safety Fund policy. Deliverable Report to City Council Lead Chris Brown Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-3 hours per month by Staff Liaison; periodic support from Finance and/or Administration Jan: Would like to meet with staff to understand expenditures and buying power of the fund. Admin and Engineering are preparing a report on fund to bring to Commission for review and comment. Feb: Scheduling meeting with staff to discuss next steps. Mar: Met with staff to learn about PACS Fund, staff work and current challenges. Apr: Reviewing data provided by staff, trying to determine what the objective is and how this initiative can be helpful to staff. Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) SRTS Demonstration Projects Study Pedestrian and Bicycle Master Plan and report on potential Safe Routes to School demonstration projects. Deliverable Report to staff Lead TBD Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison. Jan: No update. Feb: No update. Mar: No update, change lead to TBD. Apr: On hold until new Commissioner is appointed. Approved by City Council December 7, 2021 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) TIS Process Review Study and report on other agencies' process for completed traffic impact studies related to development/redevelopment projects. Deliverable Report to City Council Lead TBD Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month by Staff Liaison; periodic support from Director of Engineering and Community Development Director. Jan: No update. Feb: No update. Mar: No update, change lead to TBD. Apr: On hold until new Commissioner is appointed. Initiative #6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Transit Connectivity Review the Pedestrian and Bicycle Master Plan and recommend changes to proposed facilities to improve connectivity to public transit. Deliverables Report to City Council Lead Andy Lewis Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison. Jan: Committee will meet to discuss first steps. Feb: This initiative will follow the lead of Initiative #2. Mar: Discussed limited transit opportunities in Edina, considering reviewing the Southdale Transit Station and surrounding area, which is a key connector. Apr: Driver shortage continues to be a problem for Metro Transit. Subcommittee recommends focusing efforts on E Line and Southdale Transit Center, ignoring services that are currently suspended, and will incorporate last year’s work into this initiative. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Organized trash collection Date: June 16, 2022 Agenda Item #: VII.C. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:2023 Work Plan Development Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The Commission will discuss possible initiatives to include in the 2023 work plan proposal. 2023 work plans proposals must be approved by the Commissioners by September 23, 2022.