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HomeMy WebLinkAbout2022-06-02 City Council Meeting MinutesMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL MEETING JUNE 2, 2022 IMMEDIATELY FOLLOWING THE HOUSING AND REDEVELOPMENT AUTHORITY MEETING I. CALL TO ORDER Mayor Hovland called the meeting to order at 8:45 a.m. then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Anderson, Jackson, Staunton, and Mayor Hovland. Absent: Councilmember Pierce. III. MEETING AGENDA APPROVED AS PRESENTED Member Staunton made a motion, seconded by Member Jackson to approve the meeting agenda as presented. Rollcall: Ayes: Anderson, Jackson, Staunton, and Hovland Motion carried. IV. COMMUNITY COMMENT No one appeared. IV.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS Assistant Manager Schaefer stated there were no Community Comments from the last meeting. V. CONSENT AGENDA ADOPTED AS AMENDED Member Jackson made a motion, seconded by Member Staunton approving the consent agenda as amended, removing Item V.D., Resolution No. 2022-52; Cooperative Construction Agreement with State of Minnesota: V.A. Approve minutes of the Work Session and Regular Meetings of May 17, 2022 V.B. Approve Claims for Payment for Check Register Pre-List Dated May I 2, 2022, totaling $1,830,811.29, Check Register Pre-List Dated May 20, 2022, totaling $1,379,678.53, and Check Register Pre-List Dated May 27, 2022, totaling $1,523,396.01 V.C. Request for Purchase, Investment Advisor Services, awarding the bid to the recommended low bidder, PFM with a minimum annual fee of $25,000 and estimated annual fee between the minimum and $50,000 V.E. Approve Grant of Permanent and Temporary Easements at 6228 Interlachen Boulevard V.F. Request for Purchase, CloverRide Circulator Bus, awarding the bid to the recommended low bidder, DARTS, $25,000 V.G. Request for Purchase, 50th and France Paver Improvements, awarding the bid to the recommended low bidder, Walker Landscape, $144,050 V.H. Request for Purchase, West 58th Street Reconstruction Turf Establishment, awarding the bid to the recommended low bidder, Walker Landscape, $65,000 V.I. Approve Traffic Safety Report of April 26, 2022 V.J. Request for Purchase, Edina Liquor Point of Sale Software, awarding the bid to the recommended low bidder, Revel Systems, $76,0 I 9 Rollcall: Ayes: Anderson, Jackson, Pierce, and Staunton Page 1 Minutes/Edina City Council/June 2, 2022 Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA V.D. RESOLUTION NO. 2022-52; COOPERATIVE CONSTRUCTION AGREEMENT WITH STATE OF MINNESOTA — ADOPTED The Council asked about realignment of the south access from Highway 100 to Eden Avenue and intended improvements and traffic build up due to the access. The Council spoke about how proposed development would add significant trips to this area and how that would work with public transportation and the need to get quick access to southbound Highway 100 through the Vernon Avenue access. Director of Engineering Millner explained the wide opening at the top of ramp which this project would narrow then adjust the lighting and crosswalk and leave open until 2025 so Hennepin County could do their Vernon Avenue project then close the access permanently due to speed safety concerns. He said with this delay staff would have an opportunity to review development prior to closing the access and noted in addition to Eden and Arcadia Avenues Blake Road was also closed and detoured to this area which should improve once that project was completed. Member Anderson introduced and moved adoption of Resolution No. 2022-52 approving the cooperative construction agreement between the State of Minnesota and City of Edina. Member Staunton seconded the motion. Rollcall: Ayes: Anderson, Jackson, Staunton, and Hovland Motion carried. VI. REPORTS AND RECOMMENDATIONS VI.A. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED DECEMBER 31, 2021 — RECEIVED Finance Director McAndrews said CliftonLarsonAllen LLP (CLA) audited the financial statements of the City and issued an unqualified opinion, meaning in their judgement the City's financial records and statements were fairly presented and in accordance with Generally Accepted Accounting Principles (GAAP). Michelle Hoffman, CLA, presented the audit results that included an unmodified/clean opinion for the December 31, 2021, financial statements with no internal controls findings noted over financial reporting and compliance with federal and state. She noted the firm tested the SAFER grant and no concerns were identified then reviewed the required communications that included no changes in accounting policies in 2021 and said the audit provided a reasonable assurance of significant accounting estimates. Ms. Hoffman noted they received full cooperation from staff during the audit then reviewed general fund revenues, expenditures and fund balance over the past five years as well as the City's enterprise funds for the aquatic center, golf course fund, arena and liquor funds. The Council asked questions and provided feedback. VI.B. CAPITAL IMPROVEMENT PLAN 2023-2028 — RECEIVED Ms. Schaefer presented the calendar for development of the 2023-2028 Capital Improvement Plan (CIP). Ms. McAndrews reviewed the proposed process for the CIP and the biennial budget process, how the CIP was the framework for planning for preservation and expansion of infrastructure, facilities, and equipment. She outlined the adopted 2022-23 budget which included a special street levy, outlined revenue sources which included enterprise funds, and funding options for the CIP which included fully allocated sources such as the utility fund and special assessments, available to allocate such as utility transfer and CIP levy, and potentially available such as ARPA and fund balances then outlined CIP project examples. She spoke about new investments that included referendum on local option sales tax and new general obligation bonds. Mayor Hovland left the meeting at 9:28 a.m. Page 2 aron Allison, City Clerk Minutes/Edina City Council/June 2, 2022 Ms. Schaefer outlined the CIP as part of the long-term strategic plan, the City's budget goals and values which included pillars, values, and strategies such as when debt levies expire to increase the CIP by an equivalent amount to establish reliable funding for ongoing capital improvements. She reviewed the CIP levy history and prioritization to preserve the safety of people, property and infrastructure and good stewardship of resources. The Council asked questions and provided feedback. VII. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) - Received VII.A. MINUTES: ENERGY AND ENVIRONMENT COMMISSION, MARCH 10, 2022 VII.B. MINUTES: ENERGY AND ENVIRONMENT COMMISSION, APRIL 14, 2022 VII.C. MINUTES: TRANSPORTATION COMMISSION, APRIL 21, 2022 VII.D. MINUTES: COMMUNITY HEALTH COMMISSION FEBRUARY 14 AND MARCH 14, 2022 VIII. MANAGER'S COMMENTS — Received VIII.A. REQUEST FOR PUBLIC HEARING PROCESS WAIVER IX MAYOR AND COUNCIL COMMENTS — Received X ADJOURNMENT Member Pierce made a motion, seconded by Member Staunton, to adjourn the meeting at 9:55 a.m. Ayes: Anderson, Jackson, and Staunton. Motion carried. Respectfully submitted, Minutes approved by Edina City Council, June 21, 2022. James B. Hovland, Mayor Video Copy of the June 2, 2022, meeting available. Page 3