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HomeMy WebLinkAbout1982-11-01_COUNCIL MEETINGAGENDA REGULAR MEETINGS EDINA CITY COUNCIL EDINA HOUSING AND RLDEVI:LOPMENT AUTHORITY NOVEMBER 1, 1982 HOUSING AND REDEVELOPMENT AUTHORITY ROLLCALL MINUTES of October 4, 1982, approved as submitted or corrected by motion of seconded by EDINA CITY COUNCIL ROLLCALL I. PUBLIC HEARINGS AND REPORTS ON ZONING MATTERS Affidavits of Notice by Clerk. Presentation by Planning Department. Spectators heard. First Reading of Ordinance requi_i -es offering of Ordinance only. 4/5 favorable rollcall votes to pass Second Reading or if Second Reading should be waived. Lot Divi- sions, Flood Plain Permits, Plats, Appeals from Administrative or Board of Appeals and Adjustments decisions require action by Resolution. 3/5 favorable rollcall vote to pass. A. Leo Evans Property - Generally located South of Vernon Ave., East of Olinger Rd. and North of Merold Dr. (Part of the SE 1/4 of the NW 1/4 of Sec. 32, T. 117, R. 21 1. R -1 Residential District to R -2 Residential District - First Reading 2. Evans Subdivision - Preliminary Plat Approval B. :Lot Divisions 1. Lot 3, Block 6, Braemar Hills 9th Addition - Generally located South of Gleason Rd. and West of Tan.glewood Rd. 2. Lot 7, Block 1, Lake Edina Village Replat - Generally located South of West Shore Dr. and West of Poppy Lane C. Set Hearing Date 1. Mikulay's Addition, Block 1 Replat - Lots 5, 6, 7, Block 1, Mikul.ay's Addition and Lots 1 and 7, Block 1, Kesler's Hilltop - Generally located Fast of Wilryan Ave. and North of Crosstown Hwy. D. Final Plat Approval I. Cecer.e Addition - Generally located North of 14. 66th St. amd West of Parnell Ave. II. SPECIAL CONCERNS OF RESIDENTS III. i`IWARD OF BIDS R� A. Annual Audit Council Agenda November 1, 1982 Page Two IV. RECOMMENDATIONS AND REPORTS A. Suit - John Melich B. Set Canvass=ing Board Date - 11/4/82 - 5.p.m. C. 11. 78th.St. Rezoning D. Geo. M. Hansen Audit Comments E. 1983 AMII Legislature Policies, F. Cable Administrative Variance Ordinance G. Human Relations Commission H. Special Concerns of Mayor and Council I. Post Agenda and Manager's Miscellaneous Items V. FINANCE A. Claims Paid. Motion of seconded by for payment of the following Claims as per Pre - Lists A and B: General Fund, $71,616.02; Park, $16,351.13; Art Center., $5,287.34; Park Con- struction, $213.89; Swim Pool, $162.96; Golf Course, $50,118.01; Arena, $2,479.23; .Gun Range, $945.00; Water Fund, $1,986.73; Sewer Fund, $4,72.0.57; Liquor Fund, $4,140.78; IBR Fund, $1,050.10; Total, $159,071.66; Pre List _B - General Fund, $25,555.78; Golf Course, $730.94; Water Fund, $47.47; Liquor Fund, $1,553.00; Total, $27,887.29 7ASPRINGSTED INCORPORATED 27 October 1982 1APUBLIC FINANCE ADVISORS SPECIAL ISSN SPRINGSTED NEWSLETTER The recently enacted U.S. "Tax Equity and Fiscal Responsibility Act of 1982" (TEFRA) included a number of modifications affecting the issuance of Industrial Development Bonds. Included in the sweeping modifications was a requirement that ALL tax - exempt bond issues be subject to registration after January I, 1983, except those of less than 12 months in length. Initially, while we knew registration meant the end of bearer bonds and interest coupons, we hoped the new requirement might be reasonally met with only minor modifications in current procedures. A further analysis has led us to believe that registration will have a profound effect on the, cost of issuing traditional, truly public purpose tax - exempt bonds. Some of the adverse effects include: I. A dramatic increase in the net interest cost required to market the securities. Several major regional underwriters and investment bankers have, indicated to us they think net interest rates will increase by at least .50 %. On a $1,000,000 issue sold for 20 years that translates to $65,000 in added interest costs . 2. The fees to be charged by registrars, and accompanying paying agents, will increase issue costs significantly. One major paying agent in our region has indicated its charges -for payment per interest coupon may go from- .150 per coupon to $1.50 per registered interest payment. For a recent $3,200,000 issue with an 18 -year term issued by an S -1 client the payin agency charges would be increased from a current estimated ?2,4% to $24,960 with registration. 3. Initially, only a handful of major banks and trust companies will have computerized systems in place to accommodate registration. As a result, initial high costs may remain in effect indefinitely, and you as an issuer may be faced to deal with a registrar with whom you have had no experience. 4. A number of states, including Wisconsin, may need to pass legis- lation permitting full implementation of registration .(Wisconsin law does not permit authentication for bond signing which is imperative for registered bonds). That cannot be done by January 1, 1981 5. Registration will require significant changes in current procedures including but not limited to: a. Delays in settlement pending receipt of final instruction on how many purchasers will be involved in each issue. 800 Osborn Building, Saint Paul, Minnesota 55102 (612) 222 -4241 250 North Sunnyslope Road, Brookfield, Wisconsin 53005 (414) 782 -8222 b. Confusion as to how many bonds need to be printed, since sufficient bond forms must be available for future regis- tration changes as bonds are sold and repurchased in the secondary market. C. Potential future added costs if . issuers are required to pay for the costs of future registration charges, with no opportunity to budget intelligently for those costs. We believe the negative impact of registration, the current confusion on required procedural charges, and the near term monopoly of a limited number of registrars warrants a reexamination of the registration requirements and much more time to develop workable, cost - effective procedures. The Municipal Securities Rulemaking Board (MSRB) has requested a two year delay in imple- mentation of the registration requirement. The U.S. Treasury Department apparently has rejected that request. Congress will meet in lame duck session .following the general election. We suggest this issue is of sufficient importance to your community to warrant adoption of a formal resolution requesting a two year delay of the registration requirement for traditional, non - industrial development, tax - exempt bonds.-,We suggest that resolution be forwarded to your U.S. Representative and Senator at an early date. It may also be well to contact your professional associations to urge them to do whatever they can. The matter is urgent because it is doubtful that bonds sold after December I, 1982 can be printed and delivered prior to January 1. It is an especially critical matter for small issuers because of the substantial added cost. If you have any questions about this matter please feel free to call us at (612) 222 -4241. 111E D E N tl , 4801 WEST 50TH STREET, EDINA. MINNESOTA 55424 612- 927 -8861 October 13, 11982 Joe Kelly Butler, Chairman Texas State Board of Education 1200 East Anderson Lane Austin, TX 78757 Dear Mr. Butler: i I The State of Texas exerts a strong influence in the publication of public school text books. Censorship of text books in the public schools of Texas will have far reaching effects in public schools throughout the United States. We are told that in many instances editions that have been prepared for Texas or California become the sole editions available nationwide. In recent years, Mr. and Mrs. Mel Gabler of Longview, Texas, and their staff-of Educational Research Analysts have had a noticeable influence in Texas on the censorship of public school text books. We agree that the basic ingredients of an education must be taught (3 R's). However, the Gablers and others seek to impose a narrow world view and to discourage evaluative thinking on all our children. These false ideas of education must be rejected. Intellectual freedom is the hallmark of any sound educational system. A mind is a sacred gift. No group has the right to impose their ideas of religious and political orthodoxy on our public school children, be it in Texas or Minnesota. .We, the Human Relations Commission of the City of Edina, respectfully request that immediate steps be taken by the Texas Board of Education and all publishers of public school text books. in the United States to eliminate such censorship as that proposed by the Gablers in order that intellectual freedom may be preserved in the public school systems of our country. We thank you for your immediate attention to this matter. Sincerely yours, EDINA HUMAN RELATIONS COMMISSION Micki' Gamer, Chairman Jeffrey L. Bartlett Frederic Nelson Betty Carver Thomas Uye Midge Keegan Katherine Sehlin Patricia Llona Rev. Charles Vogt Phyllis Wagner Geoffrey Workinger Canny Wright LaVonne Bigelow Richard Mahony e' "`fit •-��-':r _— - .:::y..� - - �,:� -• , r. �.. THE TE�'[AS C EC T Du o OUNT 1NN THE TEXTBOOK CEN ' t ORSHP C RUSADE PEOPLE FOR THE AMERICAN WAY is launching its Texas Textbook Project to help protect students' access to information and ideas in our nation's public schools. This special report de- scribes the national censorship movement's Texas connection and outlines steps citizens can take to actively defend public schools from censorship attacks. "As Texas goes, so goes the nation." complaints and testify before the textbook commit- .—Professor Edward Jenkinson tee each year. Texas citizens who want to defend a Indiana University book or its ideas are excluded from the formal process and have no forum in which to be heard. Professor Jenkinson isn't referring to pace- setting football teams, trends in oil exploration or the origins of new fashions in western wear. He's talking about the effect that successful textbook censorship campaigns in Texas have on books available to students in schools all over the country. Texas shapes textbook content throughout the nation for one simple reason: economics. Texas ap- proves texts at the state level for every school in the state's 1,152 school districts, and it is the second largest textbook purchaser in the nation. A national censorship study explains that "Textbook publishers ... can rarely afford to turn away potential sales in a major adoption state" like Texas. "Nor can they, in most cases, afford the luxury of maintaining two separate editions. Thus, an edition prepared for Texas or California often becomes the sole edition available nationwide." In response, some publishers have begun to pre - censor their new textbooks to ensure they'll meet Texas "standards." For example, publishers drop- ped the classic short story, "The Lottery" from the national editions of four literature anthologies be- cause the Texas State Textbook Committee refused to purchase any books that included the story for Texas schools. Last year, hoping to make The American Heritage Dictionary acceptable for Texas classrooms, Houghton Mifflin publishing representa- tives agreed to delete "offensive words" from the dictionary's latest edition. Anticipating pressure from Radical Right crea- tionism advocates, a number of publishers of biology texts have recently slashed their coverage of evolu- tion. Holt, Rinehart & Winston, which publishes a biology book used by almost half the nation's high - school biology students, has cut the text's discus- sion of evolution by 25% in the last four years. Laidlaw Bros. (a division of Doubleday) publishing executive Eugene Frank admits, "You're not going to find the word 'evolution' " in the new textbook, Experiences in Biology. Why not? "The reason for self - censorship is to avoid the publicity that would be involved in a controversy over a textbook. We'd like to sell thousands of copies." The process by which Texas selects textbooks for Its schools encourages censorship by vocal minori- ties. Only those who object to books can file formal Hit lists ignite textbook battles For almost a decade, the leading objectors to textbook content have been Mel and Norma Gabler of Longview, Texas. Their Educational Research Analysts' full t .ne staff helps them write textbook "reviews" which are then distributed as hit lists to thousands of censorship activists in communities all over the country. Reported textbook censorship cases have sky- rocketed 300% since November 1980, according to the American Library Association. The Gablers' "reviews" have ignited textbook controversies in - ail 50 states; half of all state -level respondents to a national censorship survey reported that the Gablers' censorship campaigns had affected their state's textbook adoption proceedings. The Gablers warn readers in their numerous national mailings that textbook content "appears so nE.tural, reasonable and convincing" that would -be censors should not risk reading the texts them- selves. Instead, the Gablers provide thousands of "detailed reviews [that] can save countless hours of painstaking work." In their Handbook No. 1, the Gablers warn: As long as the schools continue to teach AB- NORMAL ATTITUDES and ALIEN THOUGHTS, we caution parents NOT to urge their children to pursue high grades and class discussion because the harder students work, the greater their chances of brainwashing. "A concept will never do anyone as much good as a fact," is the credo that guides the Gablers. "Too many discussions and textbooks leave stu- dents to make up their minds about things," complains Norma Gabler, adding, "Now that's just not fair to our children." Schools must teach "absolutes," say the Gablers. Why? "Textbooks mold nations because textbooks largely determine how a nation votes, what it becomes and where it goes." Mel Gabler adds, "When a student reads in a math book that there are no absolutes, suddenly every value he's been taught is destroyed. Arid the next thing you know, the student turns to crime and drugs." continuod on pago 4 4 . s .. . , / -, •..,., „ • SC"aY.ta.�.m `..0 �k's.�''wrY'.ia.7C'''' - ''' sta..a: ": .1 3�:@s:='= rs,....+..." w. °.!Ye?st _. ,,....Y .r�., tZ._ ' ,'�' r- ..w !?• , - .`.' c-; , - 'R'''. Continued from page 3, The Gablers also oppose role - playing, polling students on issues discussed in class and posing open -ended questions to encourage students to understand that not all problems have black -and- white solutions. The Gablers object even to discus- sions of segregation, women's rights, trade unions, the civil rights movement, slavery in America, world hunger and poverty. A coordinated assault on public education The Gablers provide thousands of textbook "re- views" to three other organizations that direct the national censorship movement: Rev. Jerry Falwell's Moral Majority, Phyllis Schlafly's Eagle Forum, and the Texas -based Pro - Family Forum. These groups can produce thousands of local foot soldiers to launch censorship battles in communities all over the country. The Gablers' censorship crusade is ap- plauded by powerful New Right political strategists Howard Phillips, Paul Weyrich and Richard Viguerie. Mel and Norma Gabler are popular speakers at major Radical Right conventions and rallies. By working to censor all books and classroom discussions that question the existence of absolute truth, imply that there may be more than one answer to a question or introduce "alien" ideas, the Gablers and other national censorship leaders are, attacking the very purpose of education: to teach children how to think. They are determined to prevent all young people from being exposed to any book, idea or discussion that escapes the boundaries of their narrow.view of the world. The Gablers celebrated their first major censor- ship success in 1974. After filing 163 objections to a 10- volume reading series up for adoption in Texas, the state rejected seven of the books and ordered extensive changes in thf. eighth. The Gablers ob- jected, for example, to one story character's anguished question, "How could they sing of the land of the free, when there was still racial dis- crimination?" Their objection? "Majority of people are free. Only people in jail are not free." Two years after their first victory, the Gablers helped prevent school systems throughout the state from acquiring five dictionaries which they claimed contained "vulgar language and unreasonable definitions." In 1978, the Gablers claimed credit for banning from all Texas schools 18 of the 28 text- books they targeted. Last year, 10 of the 21 texts the Gablers attacked were rejected by the state. This year, the Texas State Textbook Committee received more than 900 pages of objections; almost 600 pages of attacks were filed by the Gablers. They included: Textbook material: (Teachers' Guide) "Organize a brain - storming session for students to give examples of activities that encourage independ- ence in children." Gablers' objection: "This activity . , . could lead to permissive childrearing, which is now acknowledged to be a probable cause of our increased crime rate." Determined to rewrite history to reflect their own dogmatic beliefs, the Gablers criticize one text- book's discussion of the Equal Rights Amendment for "misleading students to believe that women are not guaranteed equal rights already. This is totally untrue. The Gablers complain that other texts fail to tell students that child labor laws, federal un- employment compensation and urban renewal pro- grams may be unconstitutional. PEOPLE FOR's Texas Textbook Project In past years, the Gablers and their allies have been virtually unopposed in their crusade against Texas textbooks. Because their victories are defeats for school children around the country, PEOPLE FOR THE AMERICAN WAY is launching a major project to protect students' access to information and ideas in our nation's public schools. Our Texas Textbook Project is monitoring the state's textbook adoption hearings, educating the public about the nature and extent of the censorship threat, and help- ing Texas citizens who want to increase public participation in the textbook adoption process to ensure students' intellectual freedom. We urge you to get involved in our efforts to guard schoolchildren's freedom to read and be exposed to the widest possible range of information and ideas. You can he's in several important ways: a Write a letter to Joe Kelly Butler, Chairman, Texas State Board of Education, 1200 East Anderson Lane, Austin, TX 78757. You should stress in your letter that the Gablers' objections discourage evalu- ative thinking and attempt to impose a nnrrow,v✓orld view on all children, and thus should be rejected. e Write to your local school board, encouraging board members to stand up for intellectual freedom by opposing local censorship initiatives and reject- ing all texts pre- censored by publishers. e Write a letter to the editor of your local news- paper to let citizens in your community know that decisions made in Texas will affect what children read and learn in your local schools. o Write to the following publishers who have self - censored their biology texts to downplay evolution: Robert Laidiaw Laidlaw Brothers Publishing Company 8020 Madison River Forest, Illinois 60305 Paula Hartz Holt, Rinehart & Winston 383 Madison Avenue New York, New York 10017 o Let PEOPLE FOR know about censorship con- troversies in your community and state and any action you've taken to protect academic integrity. Public school textbooks must be kept free of political orthodoxy and religious dogma. Americans concerned about the rising tide of textbook censor- ship must do more than read and worry about tho . threat this mind- control movement poses to our nation's children. We must act to protect students' free access to information, literature and ideas. For reprints of this article, please write: PEOPLE FOR THE AMERICAN IVAY, 1015 18th Street, N.W., Suite 300, Washington, D.C. 20036•.0 ORDINANCE NO. AN ORDINANCE TO AMEND THE CABLE TELEVISION FRANCHISE ORDINANCE PROVIDING FOR ADMINISTRATIVE VARIANCE IN CERTAIN INSTANCES AND DESCRIBING FINDINGS REQUIRED; ADDING NEW ARTICLE XV. TO ORDINANCE NO. The City of Ordinance No. hereby ordains that of the City is amended by adding Article XV thereto as follows: ARTICLE XV ADMINISTRATIVE VARIANCE PROCEDURE Section I. Purpose and Intent. It is the purpose of this Article to establish a procedure that will provide flexibility in the administration and enfor- cement of this Franchise without the need for costly ordinance amendments and delays. Changes in the Offering of Grantee that are not inconsistent with the requirements of this Franchise may be approved by the Council pursuant to this Article. Section II. Matters Subject to Variance Procedure. Any change, alteration or substitution in the Offering shall be made only after compliance with the provisions of this article. No changes, alterations or substitutions may be made pursuant to this article except those relating to: A. Construction techniques, equipment, materials; and /or the design and development of buildings, appurtenances, or other real or personal property incident to the cable system; B. System design and configuration, technical standards, performance tests and maintenance procedures; C. Services and programming tiers; D. Public access or local origination equipment, personnel, facilities, and operating procedures; E. Subscriber practices, including complaint procedures, subscriber contracts, repair service, and information to subscribers; and -1- K F. Amounts of insurance, performance bonds, security depo- sits or letters of credit, and accrued interest. Section III. Procedure. Application for Variance Applications for variance shall be filed with the Administrator on forms provided by the Administrator and subject to the following procedures: A. The Franchise fee collected by Grantor shall be used to cover the expenses. incurred by Grantor in processing the applica- tion for variance. B. The Administrator shall give notice of the application to the Council, cities having a'similar franchise, and Grantee of the date, time and place of the hearing on the application. Notice of the hearing shall be published once in the official newspaper at least seven (7) days prior to the hearing. The hearing shall be held-no more than sixty (60) days after the date of receipt of the application. C. The Administrator shall review the application and pre- pare a recommendation to the Council prior to the date of the hearing. D. Following the public hearing, at which all persons shall have an opportunity to be heard, the Council may grant a variance. E. Upon a vote of two - thirds (2/3) of all the members of the Council. In granting a variance, the Council may amend the variance sought in the application and may attach such conditions to the granting of the variance as the Council deems to be in the public interest. Section IV. Findings Required. No variance shall be granted unless, in the sole discretion of the Council, all of the following circumstances, where appli- cable, are found to exist: A. The requested variance is a minor deviation from the Offering and is consistent with the Franchise. B. Strict compliance with the terms of the Offering may result in a hardship to the applicant and granting a variance will not be detrimental to other affected parties, the City, or the public. -2- r C. Due to expense or delay, it would be unreasonable to perfect such change by ordinance amendment. D. Undue delay, expense or other adverse results will.not occur as a result of approval of the required variance. E. The variance will not result in a reduction in technical standards or cost efficiency. F. The variance will not result in a deviation from the requirements of the MCCB or FCC or any other rule or law. G. The variance is not subject to approval of a city having a similar franchise. e -3- Board of Directors President Mary Anderson Golden Valley Vice President Jack Irving Crystal Past President James J. Krautkremer Brooklyn Park Directors Ronald Backes St. Louis Park William Barnhart Minneapolis Gary Bastian Maplewood Greg Blees St. Paul Bea Blomquist Eagan Jerry Dulgar Anoka Laura Fraser Lake Elmo James Miller Minnetonka Neil Peterson Bloomington William Sandberg North St. Paul J ames Scheibel St. Paul Dennis Schneider Fridley Jackie Slater Minneapolis James Spore Burnsville Robert Sundland St. Anthony Robert Thistle Coon Rapids Executive Director Vern Peterson l 46t association of metropolitan municipalities October 15, 1982 TO: AMM Member Cities (Chief Administrative Officials and Designated Delegates) FROM: Mary Anderson, President NOTICE OF MEMBERSHIP MEETING DATE: Thursday, November 18, 1982 TIME: 7:30 P.M. PLACE: Roseville City Hall Council "Chambers 2660 Civic Center Drive Roseville, Minnesota AGENDA 1. Consideration of the AMM's 1983 -84 Legislative Policies as recommended by the AMM's Legislation Policy Committees and the Board of Directors. 2. Other business as may come before the delegates. - - - PLEASE NOTE - - - - A. We request that the Administrative Official receiving this notice notify the appropriate City Officials of this meeting and distribute the copies of the enclosed policies. B. Each city will have one vote plus one additional vote for each 50,000 population or major fraction thereof of the city above the initial 50,000 population. Voting by proxy is not permitted, nor may any delegate cast more than one vote. Additional representatives and guests are welcome. C. See map on reverse side of this notice. 183 university avenue east, st. paul, minnesota 55101 (612) 227 -5600 N oo, C, T35�u KPIS ILIAug M E M O R A N D U M TO: Kenneth Rosland FROM: Gordon Hughes and Francis Hoffman DATE: November 1, 1982 SUBJECT: Leo Evans Rezoning and Subdivision The Community Development and Planning Commission reviewed the subject project on October 27, 1982, as a result of a referral from the City Council. The Commission was asked to re- evaluate the, proposed number of dwelling units as well as the proposed northerly extension of Wycliffe Road to Vernon Avenue. The Commission reviewed a revised subdivision plan for the property on October 27,' which illustrated a new roadway arrangement that did not provide for the extension of Wycliffe Road. This new plan illustrated the same number of dwelling units as the prior submittal. The Commission approved the revised plan on 6 -4 vote. A copy of this plan is attached. We respectfully wish to reiterate our opposition to the proposed street plan for this property. We believe that Wycliffe Road should be extended to Vernon Avenue for a variety of reasons. As. you know, we have always advocated the policy of extending new streets to connect to existing streets when possible. We have recommended this policy for a variety of reasons including: 1.) To ensure adequate response times for and ease of movement of emergency vehicles. 2.) To provide an equitable distribution of traffic into and out of neighborhoods. 3.) To provide uninterrupted routes for pedestrians. 4.) To allow for ease of maintenance by City forces (cul -de -sacs are very time consumming to plow and frequently require the trucking of snow to dump sites) . In some cases, we have, recommended that new streets not be extended but rather cul- de- saced. Such recommendations were generally made because 1.) severe grade problems would be caused by extending the street, 2.) the cul -de -sac would provide a separation between conflicting land uses, or 3.) the extension of the street would provide an undesirable short cut for traffic which should legitimately utilize collector streets. In our review of the subject subdivision, we could not find that the extension of Wycliffe Road exhibited any of the above problems. First, the grade of Wycliffe Road does not now nor will it if extended exceed five to six percent at its steepest point. This grade is certainly within normal engineering guidelines and is far less than many Edina streets. Second, we do not believe that a separation of the Evans property from the balance of the neighborhood Re: Leo Evans Rezoning and Subdivision November 1, 1982 Page two to the south is warranted on the basis of incompatible land uses. Third, we simply do not anticipate that Wycliffe will provide a short cut through this neighborhood. We do acknowledge that a certain portion of the users of Good Samaritan Church will use Wycliffe Road. However, this portion should be limited to users located immediately north of Vernon as well as residents of the neighborhood itself. We do not anticipate the use of Wycliffe as a short cut to Countryside School except by residents of the immediate neighborhood. This opinion is based on travel time and the number of turning movements of this route compared to Tracy Avenue. We have reviewed the other issues which have been cited in support of not extending Wycliffe. These include: 1.) Wycliffe is not equipped for increased traffic and will thus require more repair. 2.) Wycliffe is a low priority for snow removal and if extended would decrease efficiency in maintenance and add to safety problems. 3.) The cost of the above noted maintenance would not be offset by revenues from the Evans property. 4.) The proposed road grade will cause a burden on the drainage system. 5.) The alignment of Wycliffe will cause a safety problem. 6.) The extension will contribute to speeding. 7.) The intersection of Merold and Wycliffe is hazardous. 8.) The intersection of Grove, Stuart and Wycliffe is blind and thus hazardous. In reviewing these items, we find that 1.) Wycliffe is designed to the same standards as any other local street in Edina and thus should not demand unusual repairs. It is not designed to the same standards as municipal state a4d streets but it will . not bear the same traffic burden as these streets. 2.) Wycliffe is afforded the same snow plowing priority as the local streets in the area— but but it is a lower priority than Grove. The Public Works Department indicates that if extended,. Wycliffe will be offered the same priority as Grove 3.) The Public Works Department notes that the maintenance costs for snow plowing would be much greater for a cul -de -sac plan as compared to a plan with Wycliffe extended. 4.) We cannot find any engineering basis to suspect a drainage problem caused by the extension of Wycliffe. 5.) The alignment of Wycliffe is comparable to many streets in Edina. In fact, Grove Street which must now be used for access by most neighborhood residents, appears to have more curves than Wycliffe. 6.) We cannot determine why Wycliffe would be characterized by a higher incidence . of speeding than other streets in the neighborhood. 7.) We do not believe that the intersection of Merold and Wycliffe will be hazardous.. The existing and anticipated street grades are comparable to numberous streets in Edina. 8.) The intersections of Wycliffe, Grove and Stuart are in relatively close proximity to each other. In our .view, another access to the north via Wycliffe for neighborhood traffic should relieve the burden on these intersections. Re: Leo Evans Rezoning and Subdivision November 1, 1982 Page three The issue in this. case is a traffic distribution issue, not a traffic generation issue. Everyone seems to agree that the development of the Evans property will not in itself cause a significant increase in traffic into this neighborhood. In this regard, Wycliffe has continually been compared to Tracy and Olinger in terms of traffic usage and it is thus argued that Wycliffe will now bear a traffic burden which should be borne by these collector streets. We disagree with such a comparison and instead argue that Wycliffe should be compared with Grove Street. We believe Wycliffe will provide a needed northerly vent for local traffic which now must utilize Grove Street. In closing, we believe that many of the past traffic related problems in the City have been caused by not extending local streets to the collector system when possible. The "iti'estern Edina" traffic problems were a notable example of this situation. -We believe the extension of Wycliffe is a logical extension, was clearly anticipated when the neighborhood to the south was platted, and will provide a suitable northerly access to this neighborhood for local traffic. We support its extension. OLINGER ROAD HIGHWOOD DRIVE . V HEATHER LANE -77;7 oz. IX % N ml\x N-1 GMHCo The City Council City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Councilmembers: GEORGE M. HANSEN COMPANY, P.A. A Professional Corporation of Certified Public Accountants August 26, 1982 We have examined the financial statements of the City of Edina, Minnesota for the year ended December 31, 1981, and have issued our report thereon dated June 30, 1982. As part of our examination, we made a study and evaluation of the City's system of internal accounting control to the extent we considered necessary to evaluate the system as required by generally accepted auditing standards. The purpose of our study and evaluation was to determine the nature, timing and extent of the auditing procedures necessary for expressing an opinion on the..City's financial statements. Our study and evaluation was more limited than would be necessary to express an opinion on the system of internal accounting control taken as a whole. The management of the City is responsible for establishing and maintaining a system of internal accounting control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of control procedures. The objectives of a system are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any system of internal accounting control, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the system to future periods is subject to the risk that procedures may become inadequate because of changes'in conditions or that the degree of compliance with the procedures may deteriorate. Our study and evaluation made for the limited purpose described in the first paragraph would_ not necessarily disclose all material weaknesses in the system. Accordingly, we do not express an opinion on the system of internal accounting control of the City of Edina, Minnesota taken as a whole. Our study and evaluation disclosed no condition that we believed to be a material weakness.. However, our evaluation disclosed other conditions which we feel will be of interest to you. These will be set forth in a separate letter. JGM:ap Very truly yours, GEORGE M. HANSEN COMPANY, P.A. e J. Gregor Mu by 175 SOUTH PLAZA BUILDING WAYZATA BOULEVARD AT HIGHWAY 100 MINNEAPOLIS. MINNESOTA 55416 612/546-2588 GMHCo The City Council City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Councilmembers: GEORGE M. HANSEN COMPANY, P.A. A Professional Corporation of Certified Public Accountants August 26, 1982 During the course of our examination, we make certain observations which we feel will be of interest to you. These observations, of course, refer only to those areas to which our audit work extended. INTERNAL CONTROL General Our study and evaluation of the City's system of internal control is very limited. The system is reviewed only because the internal controls play an important part in our determination of whether or not financial information is reliable. The management of the city is responsible for designing and main- taining a system of internal control which insures the reliability of financial information. Proper segregation of duties, tsafeguarding of assets and internal checks and balances play an important part in a good internal control system. We are concerned about the lack of emphasis given these items at the City of Edina. For the past few years we have encouraged the City to review specific areas where we felt controls were inadequate and the possibility of unreliable financial information or misappropriation of assets could occur. We will continue to do so and also encourage the city to place more emphasis on internal control and start asking questions such as: 1. Are there effective internal control procedures in effect? Are they documented? Are they being followed? 2. Who is responsible for updating internal administrative and accounting controls as operations change? Who is monitoring these controls to insure they are operating as intended? 3. What are mangements' policies? Are financial transactions authorized and executed in accordance with prescribed management policies? 4. Are the City's assets properly safeguarded? Are controls adequate at outside enterprise operations to insure the safeguarding of cash and merchandise? 5. What are managements policies regarding purchasing? Are City departments following management policies when purchasing merchandise? The following are specific areas which we feel should be reviewed: 175 SOUTH PLAZA BUILDING WAYZATA BOULEVARD AT HIGHWAY 1 OO MINNEAPOLIS. MINNESOTA 55416 812/548.2819B The City Council Edina, Minnesota August 26, 1982 Page 2 INTERNAL CONTROL (CONTINUED) Cash Control There is little effective check on the work of the cashier. Purchasing a new cash register does not compensate for the fact that the cashier's deposits and cash drawer are not checked. We recommend that deposits and cash counts be performed by someone other-than the cashier and register tapes and other cash receipt items be reviewed to insure the integrity of the cashier. Unused Checks Unused checks are accessable to several employees as they are kept in an unlocked cabinet. We suggest assigning one employee to maintain a check log and control the issuance of unused checks from a locked storage area. This employee should nct have access to the check signing machine. Internal Auditing Many procedures should be performed by the City's staff throughout the year to insure the reliability of financial information. The following are some important steps which we feel should be performed on a routine basis: 1. Surprise cash counts at all outside enterprise operations. 2. Review of license and permit receipts, account for document integrity and compare with departmental records. 3. Review of membership /season ticket receipts, matching of documents issued with collections recorded. 4. Utility and payroll department review to insure personnel are carrying out tasks in accordance with operating manuals or supervisory instructions. Purchasing /Disbursements We could not determine if the City was following prescribed purchasing policies because changes were made during the year and we were unable to locate a written purchasing policy. We also found that authorizations seemed very informal and documentation supporting paid claims appeared to be incomplete in many cases. Claims were paid without supporting invoices, based upon departmental authorization. We strongly recommend a review of purchasing and cash disbursement policies. Written policies should be devised for all departments to follow. We hope_ you will consider the following: 1. Define purchase order limits and authorizations necessary prior to ordering merchandise. 2. Determine documentation and approvals necessary before claims can be submitted for payment. The City Council Edina, Minnesota August 26, 1982 Page 3 INTERNAL CONTROL (CONTINUED) Swimming Pool and Gun Range Receipts Unlike the other enterprise operations, the swimming pool and gun range are not required to submit a daily revenue report to the city. By not requiring this report, you lose an important control function and it offers employees the opportunity to short - change deposits without detection. We recommend that a report be devised for the swimming pool and gun range for preparation on a daily basis. Property and Equipment Records The City does not maintain a detail of all the individual property and equipment items it owns, nor are items tagged and inventoried periodically to insure there is no loss through theft or pilferage. These procedures are common practice nowadays and we suggest-an update of exi=ting records to facilitate such procedures. Consideration should also be given to inputting property records onto the data processing system. Utility Procedures Several aspects-of the LOGIS utility system appear to be unfamiliar to the utility clerk and have apparently caused much frustration, resulted in errors and required many correcting entries. The utility billing and collection process results in large amounts of revenue to the city and admittedly is an involved system. We feel the possibility of material errors going undetected is high and could be reduced if the clerk became more familiar with the LOGIS system through additional training and supervision. We noticed many billings based upon estimated usage. Upon inquiry, we found _ there is no specific policy regarding estimated billings. We encourage the City to initiate a policy which specifies procedures to be followed when billings are continually based upon estimates. An annual mandatory reading could be considered along with changes to the LOGIS program which bills customers a minimum sewer fee when there is an estimate. Building Permits Building permits are not prenumbered or-.accounted for which could lead to possible misuse. We suggest prenumbering of the permits with one copy filed numerically to facilitate missing document reviews. . Investment Interest Allocation The current method of allocating investment earnings is more cumbersome than necessary and generally does not reflect the actual availability of funds on which interest is earned. We recommend that investment transactions and earnings be pooled and interest allocated monthly or quarterly between funds on the basis of available average cash balances. The City Council Edina, Minnesota August 26, 1982 Page 4 INTERNAL CONTROL (CONTINUED) Generally Accepted Accounting Principles There are certain instances where the internal accounting records and reports of the City do not follow current generally accepted accounting principles.. These items have been restated in accordance with generally accepted accounting principles for external report purposes. The following is a summary of the. items that do not conform to current generally accepted accounting principles: 1. General fixed assets are recorded in the fund making the purchase rather than being accounted for separately in a general fixed asset group of accounts. 2. General long -term debt of the City is currently included in the General Fund rather than being accounted for in a general long -term debt group of accounts. Resources collected and disbursed for payment of the debt should be accounted for in debt service funds, not in the General Fund. 3. Certain revenue and expense items are accounted for using reserves, deposits or.similar accounts. These items should be recorded as current revenues and expenditures or else an agency fund should be established to handle these transactions. We encourage the City to change its accounting records to reflect these changes. If the changes noted above were made, the City's accounting records and audited financial statements would be in agreement, and the audit time required for the various restatements would be'eliminated. Certificate of Conformance in Financial Reporting Many of the cities we presently audit are either participating in the Certificate of Conformance Program or have made plans to join the program in the near future. We encourage this participation and feel it should be a goal of the City of Edina. It requires a concentrated effort from city management who must present financial and statistical data and narrative explanations far beyond those found in the current audit report. The Certificate of Conformance is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a city and its management. Reports qualifying for a certificate provide a better understanding of the city's finances to bond rating agencies, potential investors and other users of the financial statements. The City Council Edina, Minnesota August 26, 1982 Page 5 We would like to discuss these suggestions and the City's financial position with you at your convenience. We wish to express our appreciation for the courtesy and assistance extended to us during the course of our examination. JGM:ap Field work completed June 30, 1982. Very truly yours, GEORGE M. HANSEN COMPANY, P.A. J. Gregory Mur y ALLAN L. BURDICK 878 GRAIN EXCHANGE MINNEAPOLIS, MINNESOTA S541S October 2`2, 1982 Mr. Ken Rosland City Manager City of Edina 48,01 West 50th 'Street Edina, MN. 55424 Dear Ken: The Bloomington Planning Commission voted unanimously (6 -0) on October 21, 1982 to support their staff's recommendation to rezone all of the West 78th property (North and South) from R -1 to B -1. The Com- mission acknowledged the Edina Council's Resolution but didn't feel the arguments were persuasive. The bottom line is that Bloomington doesn't want any residential units North of 1 -494• They refuse to grant the property owner on the North side of West 78th Street a variance to construct residential under a R -1 Zoning because of noise levels from the freeway. The present plan of this property owner (Dr. David Lasky) is to build a small professional building (dental clinic). Lasky presented a` petition' from all of the property owners South of West 78th Street in support of the rezoning. The matter goes to the Bloomington Council, with recommendation and approval from the Bloomington Planning Commission, on November 15, 1982. The Tanglewood property owners continue to be opposed to the.rezoning, but our biggest concern is that once the area is rezoned to B -1,_we will no.longer have any opportunity to input or protest any subsequent develop- ment. Very sincerely, cc: Andy McGlynn _ Jim Platt REQUEST FOR PURCHASE TO: Mayor and City Council FROM: Finance Director. VIA: Kenneth Rosland, City Manager SUBJECT: REQUEST FOR PURCHASE OF ITEM IN EXCESS OF $5,000 DATE: October 28, 1982 Material Description (General Specifications): Annual Audit Quotations /Bids: Company 1. Main- Hurdman r 4, 2. George M. Hansen Company , 3:. Wilkerson, Guthmann & Johnson, Ltd. 4. Boulay, Heutmaker, Ziboll & Co. 5., Peat, Marwick, Mitchell & Co. 6. Arthur Young & Co. Department Recommendation: Low quote - Main - Hurdman Finance Signature Department Finance Director's Endorsement: Amount of Ouote or Bid $14,500"(not to exceed) 14,800 (not to exceed) 15,000 15,500 17,000 21,000 The recommended bid is ieswe4 within the amount budget for the purchase. J.r N. Dalen, Finance Director City ager's Endorsement: V 1. I concur with the recommendation of the Department and recommend Council approve the purchase. 2. I recommend as an alternative: A nneth1 RosT'and, —Ci td Manager ai %urdman Certified i• Accountants 1200 TCF Tower, 121 South 8th Street ! Minneapolis, MN 55402 • Telephone: 612/338 -8821 Mr. J. N. Dalen, Treasurer and Finance Director City. of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Dalen: PROPOSAL September 30, 1982 We are pleased to submit our proposal for the examination of the various funds of the City of Edina for the years 1982, 1983 and 1984. We understand that we will examine the financial records of the City in a manner which will enable us to express an opinion on the combined financial statements of the City in accordance with generally accepted accounting principles. Our examinations will be conducted in accordance with generally accepted auditing standards. Our audit work will be guided by applicable portions of Statements on Auditing Standards Numbers 1 to 41, the Industry Audit Guide for State and Local Governmental Units published by the American Institute of Certified Public Accountants and Governmental Accounting, Auditing and Financial Reporting, 1968 and 1980 editions, published by the Municipal Finance Officers Association. Your report will take the form of the general purpose financial statements prescribed by Statement 1 of the National Council on Governmental Accounting "Governmental Accounting and Financial Reporting Principles ". As such, your report will consist of general purpose financial statements and combining statements by fund type. You may add other statements and schedules to give the reader a clearer picture of your financial position and operations as you desire. KMG Klynveld Main Goerdeler - International firm 2 J Our report on your financial statements will take the form prescribed by Statement of Position 80.2 of the Accounting. Standards Division of the American Institute of Certified Public Accountants. If our examination:permits us to issue an unqualified opinion it will take the following form: We have examined the combined financial statements of the City of Edina, Minnesota, as of and for the year ended December 31, 1982, as listed in the table of contents. Our examination was made in accordance with generally accepted auditing standards and, ac- cordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the combined financial statements referred to above present fairly the financial posi- tion of the City of Edina, Minnesota, at Decem- ber 31, 1982, and the results of its operations and the changes in financial position of its proprietary fund types for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Our examination was made for the purpose of forming an opinion on the combined financial statements taken as a whole. The combining, individual fund, and ac- count group financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the combined financial statements of the City of Edina, Minnesota. The information has been sub- jected to the auditing procedures applied in the examination of the combined financial statements and, in our opinion, is fairly stated in all material respects in relation to the combined financial state- ments taken as a whole. If we see that our opinion will be qualified for any reason, we will notify you promptly. For the services described above, our fee for 1982 will be based upon our normal hourly rates Plus out of pocket costs, and in any event will not exceed $14,500. Our fee for the audit of your 1983 and 1984 financial statements will be $14,500 increased by 5% or the change in the consumer price index, whichever is less. We will submit one interim bill at the end of January and a final bill upon delivery of the report. In quoting this fee, we anticipate that your employees will expedite our work by preparing schedules and locating and setting aside documents as we request. These requests will not be unduly difficult or time consuming for your employees. 3 We anticipate spending a few days becoming familiar with your accounting system this fall. We will do approximately 80 hours of audit testing in November and December and will return to complete the examination during the latter part of March. We•will have the report ready for delivery to the City Council by the City Council meeting in May 1983. Main Hurdman has considerable training and experience in governmental accounting, auditing and financial management ser- vices. In the following tables we present the professionals with whom you will deal and describe some of our recent audit and man- agement services experiences. If you desire, we will provide you with the names of individuals with whom we have worked on these engagements. Thank you for giving us this opportunity to present Main Hurdman. We look forward to serving you in the near future. Sincerely, MAIN HURDMAN ` John M. Thayer �� GMHCo GEORGE M. HANSEN COMPANY, P.A. A Professional Corporation of Certified Puhlie Acrounranrs September 8, 1982 City Council City of Edina 4801 West Fiftieth Street Edina, Minnesota 55424 Dear Councilmembers: This letter will confirm our understanding of the arrangements covering our examination of the financial statements of the City of Edina, Minnesota for the year ending December 31, 1982. We will examine the combined balance sheet as of December 31, 1982, and the related combined financial statements for the year then ended. Our examination will be made in accordance with generally accepted auditing standards and will include such tests of the accounting records and such other auditing procedures as we consider necessary in the circumstances. The objective of our examination is to express an unqualified opinion on the financial statements, although it is possible that facts or circumstances encountered may require us to express a less than unqualified opinion. Our procedures will include tests of documentary evidence supporting the trans- actions recorded in the accounts, tests of the physical existence of inventories and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected customers, creditors, legal counsel and banks. At the conclusion of our examination, we will request certain written representa- tions from your staff about the financial statements and matters related thereto. The fair presentation of financial position and results of operations in conformity with generally accepted accounting principles is management's responsibility.. Management is responsible for the development, implementation and maintenance of an adequate system of internal accounting control and for the accuracy of the financial statements. Although we may advise you about appropriate accounting . principles and their application, the selection and method of application are responsibilities solely of management. Our engagement is subject to the inherent risk that material errors, irregularities or illegal acts, including fraud or defalcations, if they exist, will not be detected. However, we will inform you of any such matters that come to our attention. 175 SOUTH PLAZA BUILDING WAYZATA BOULEVARD AT HIGHWAY 100 MINNEAPOLIS, MINNESOTA 55416 612/5415-256121 r City Council of Edina, Minnesota September 8, 1982 Page 2 Fees for our services are based on our regular per diem rates, plus out -of- pocket expenses, all of which will be billed as our work progresses. Our fee for this engagement will not exceed a range of $14,300 to $14,800. Should any situation arise that would increase this estimate, we will of course advise you. If the City's staff could type, proof, print, collate and bind the financial statements, our fee would be reduced $1,200 to $1,500. Whenever possible, we will attempt to use your personnel. This effort could reduce our time requirements and help you hold down audit fees. During the course of our engagement, we may observe opportunities for economy in or improved controls over your operations. We will bring such matters to the attention of the appropriate level of management, either orally or in writing. Please indicate your agreement to these arrangements by signing the attached copy of this letter and returning it to us. We appreciate your confidence in retaining us as your certified public accountants and look forward to working with you and your staff. Very truly yours, GEORGE M. HANSEN COMPANY, P.A. JGM:dmd J. Gregory Murphy Enclosures (2) Approved by: City of Edina, Minnesota Date HOWARD M, GUTHMANN JOHN L. PHILLIPPI ROGER A. KATZENMAIER AUSTIN J. STtB9E HARTWELL WILKERSON (RETIRED) . WILKERSON, GUTHMANN & .JOHNSON, LTD. CERTIFIED PUBLIC ACCOUNTANTS 1300 NORTHWESTERN NATIONAL BANK BUILDING SAINT PAUL. MINNESOTA 55101 222 -1801 1724 MIDWEST FCDCRAL PLAZA WEST MINNEAPOLIS, MINNESOTA 5S402 338 -7907 JAMES V..LEWIS JAMES G. PLAT2 JOHN T. KISCH WALLACE T. JOHNSON . (RETIRED) October 22, 1982 Mr. Jerry Dalen Finance Director City of Edina 4801 50th Street Edina, Minnesota 55424 Dear Mr. Dalen: Thank you for the opportunity to submit this proposal. We appreciated the assistance you provided us in gathering information for the proposal.. We are presenting both a one -year proposal and an alterna- tive three -year proposal. We believe that the three -year proposal would be of more benefit to the City, saving staff time as well as audit fees. The proposal is organized as follows: A. Description of Proposed Services B. Audit Timing and Proposed Fees C.' Firm Background and Related Experience D. Firm Personnel - Background and Experience We are providing the following municipal clients, one current and.one former, as references. Please feel free to contact them. Current: Mr. Eugene Van Overbeke Finance Director 3795 Pilot Knob Road Eagan,.Minnesota 55112 Phone: (612) 454 -8100 .Mr. Jerry Dalen City of Edina October 22, 1982 Page Two Former (Served 1969 to 1979): Mr. Larry Shaughnessy, Jr. Finance Director City of Mendota Heights 750 South Plaza Drive Mendota Heights, Minnesota 55120 Phone: (612) 452 -1850 If you have any questions, please give either of us a call. Respectfully submitted, Won IRisch Tom Legg City of Edina Audit Proposal B. AUDIT TIMING AND PROPOSED FEES AUDIT TIMING We propose to perform the audit work for the year ended December 31,.1982, at your offices during the following time periods, subject to your approval: Preliminary Work - One week in December or early January. Field Work - Approximately three weeks in late March and April to be mutually agreed upon. We will deliver all reports and management letters to the City no later than May 15, 1983, barring substantial unforeseen difficulties. PROPOSED FEES In establishing our maximum fees for both proposals, we anticipated the following: - Prior to commencement of the field work, the City's year -end receivables-, payables, and other adjustments will be deter- mined and recorded on the general ledger. - The City staff will provide us with substantial assistance in preparing audit schedules, pulling and refiling documents, and obtaining copies of documents for our files. ONE -YEAR PROPOSAL - YEAR ENDED DECEr`BER 31, 1982 We estimate our fees, including out -of- pocket expenses, will not exceed $16 350. We estimate that the audit will require approximately 560 hours to complete, exclusive of typing and processing time. A distribution of the time by work segment follows: City Audit Planning and Preliminary Work Field Work Report Preparation and Review City Total HRA Audit Fire Relief Association 90 Hours 260 Hours 100 Hours 450 Hours 60 Hours 50 Hours 560 Hours City of Edina Audit Proposal A summary by staff class follows: Shareholder 40 Hours Manager 160 Hours Senior 160 Hours Staff 200 Hours 560 Hours ALTERNATIVE THREE -YEAR PROPOSAL - YEARS ENDED DECEMBER 31, 1982, 1983, 1984 We estimate our fees, including out -of- pocket expenses, will not exceed the following amounts: Year Ended December 31, 1982 - $15 000 Year Ended December 31, 1983 - $15 800 - $16 300 Year Ended December 31, 1984 - $17 000 - $17 500 A three -year engagement allows the recovery of start up costs over the entire period. Further, we estimate that the audits of 1983 and 1984 would require approximately 460 hours to complete, due to our familiarity with City operations, finances and accounting systems. These estimated maximum fees are based, as stated above, on our understanding of current conditions and assistance we expect to receive. If conditions arise which require a substantial exten- sion of our services, we will discuss the services and anticipated fees with appropriate officials prior to incurring the costs. Examples of conditions which would require additional services and fees are: the City staff is unable to provide the anticipated assistance - City operations expand or contract substantially - City personnel changes result in a significant reduction in the quality of financial records We are available throughout the year to provide any addi- tional services required, such as audits of specific grant programs. Fees for additional services are at standard hourly rates, plus out -of- pocket expenses. Our billing rates vary according to the individual assigned. BOULAY, HEUTMAKER, ZIBELL & CO. IIIIII CERTIFIED PUBLIC ACCOUNTANTS 6800 FRANCE AVE. S.. MINNEAPOLIS. MN. 55435 • PHONE 16121 920.9544 2233 NO. HAMLINE AVE.. ST. PAUL. MN. 55113 • PHONE 16121 633.3623 , MEMBER OF LEE HEUTMAKER. CPA THE INTERNATIONAL GROUP _ DONALD F. ZIBELL. CPA JAMES M. MAK1. CPA D.P. TSCHIMPERLE. CPA BERNIE H. BEAVER. CPA DENNIS L. PETERSON. CPA ROBERT J. FRANSKE. CPA RICHARD J. BURROCK. CPA _ DENNIS K. O NEILL, CPA ROBERT A. MILLER,.CPA NICHOLAS P. BASIL. CPA MYRON M. CARLSON. CPA MARK J. DENuccl. CPA THOMAS E. LEHMAN. CPA RICHARD A. DELYSER. CPA CHARLES W.. PILLSBURY. CPA JAMES V. MEYER. CPA STEPHEN C. RABENOLD. CPA RICHARD J. BIALEK. CPA KENT J. JOHNSON. CPA LINDA J. BONA. CPA JOEL T. KWAPICK. CPA LONNY J. BINDER. CPA DANA C. CHABOT. CPA J.A. BOULAY 11890 719741 J. AUSTIN BOULAY (1928-19821 _ OF ACCOUNTING FIRMS _ WITH OFFICES IN PRINCIPAL CITIES ' MEMBER OF SEC AND PRIVATE COMPANIES PRACTICE SECTIONS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS October 255, 1982 Mr. Jerry Dalen, Finance Director City of Edina 4801 West 50th Street Edina, Minnesota 55� ?4 Dear Jerry: We appreciate. the opportunity that you. have given us to present our proposal for the.annual examination of the financial statements of the City of Edina. All of our Firm's resources are committed to provide services which will fulfill the highest possible standards of quality. Our examination will be conducted in accordance with generally accepted auditing standards. We will ensure that our procedures conform to auditing guidelines established by the American Institute of Certified Public Accountants industry audit guide on Audits of State and Local Governmental Units. Financial reporting will be reviewed in accordance with guidelines developed in various publications of the Municipal Finance Officers Association such as "Governmental Accounting, Auditing, and Financial Reporting ", supplemented by subsequent statements. The City should have the additional assurance that comes from an independent review of the systems and procedures for which they are ultimately responsible. Operating management should benefit from such review to improve internal controls and accounting policies and procedures as well as to increase operational effi- ciency. Therefore, as an important by- product of our audit, we will prepare a letter containing recommendations for improvements in such areas as accounting and financial systems, procedures, controls and operation policies. Such a letter will be issued shortly after the completion of our examination. Our management letters are not standardized products; each is individually deve- loped on the basis of our observations and our understanding of the needs and interests of that particular client. f Mr. Jerry Dalen, Finance Director •_ City of Edina October 25, 1982 Page 2 :. Our Firm's philosophy is that timely service to our clients is critical. We con - tinually emphasize this attitude. Accordingly, our Firm is structured so that our response to a specific requirement that may arise does not depend on whether a particular individual is available. Under direction of-our Firm's partners, each of whom has primary responsibility for certain clients, we are able to draw on all of the Firm's resources to render effective and prompt service. We expect to be able not only to satisfy your audit needs but also to provide valuable ideas for, and assistance in, increasing the efficiency of operations and improving the uti- lization of resources at the City. Our ability to provide such assistance will be maintained at a highly professional level by closely monitoring the new developments in not only governmental accounting and reporting, but also in budgeting, cost- cutting techniques, invest- ment opportunities, improving cash flow and numerous other facets of governmental operations. This will be achieved by attendance at professional seminars, by subscribing to various publications of the Municipal Finance Officers Association, the National Council on Governmental Accounting and other organizations, as well as through actual experience. Our partner, Dennis Peterson, will supervise the audit work, using his significant experience in auditing various municipalities in past years. We are a member of the International Group of Accounting Firms (IGAF) which con - sists of member accounting firms located in major cities throughout the United States and in a number of foreign countries. The Group's purpose and our purpose in joining is to maintain technical competence,.share skills and knowledge, increase client service potential, and improve quality of services offered. Working with and through the Group's members we are able to render full and complete services to our clients locations out of state. At the same time, we have retained our ability to provide personal service on a timely basis as required by our clients locally. We expect to draw upon the expertise available to us from our member firms in the course of conducting the engagement. We are proud of our management services department, headed by Mr. Richard DeLyser. Of specific interest, he is currently completing an engagement, extending over several years, involving the computerization of an accounting system for a substantial non - profit organization in Minneapolis. He and his full -time staff have substantial experience in development and improvement of computer systems in an extensive range of applications. Should the opportunity arise for us to render - such management services to the City, we commit to provide them at the highest possible professional level. As you are aware, Boulay, Heutmaker, Zibell & Co. has been located in the City of Edina for the past twelve years. Our partners and our staff are intimately involved in many church and civic affairs of its community. Among other civic organizations, we are active in the Chamber of Commerce, Rotary, Optimists, Kiwanis, YMCA, and the.ABC Group. Above all, our concern is to contribute positi- vely to the well being of our community in every way that we can. s r, •....-- .P,. -� w.- - ww....- s.x.... +s -.Ar- w >o—.. .—. r ... Mr. Jerry Dalen, Finance Director City of Edina October 25, 1982 Page 3 We estimate, based on our preliminary survey, and assuming that your staff will be able to assist us as necessary, that our fees for the fiscal 1982 audit of the financial statements of the City would be $15,500. Fees for 1983.and 1984 would increase for the effects of inflation, not to exceed 10% for each year. This assumes that we will have preliminary meetings with you and your staff to establish responsibilities and timetables designed to enable us both to meet our audit objectives. In the event that our examination can be completed in less time than we have estimated, our fee will be reduced accordingly. If the terms of our proposal are acceptable to you, please sign the enclosed copy of this letter in the space provided below and return it to us. We would be happy to provide any further information that you might wish. We look forward to working with you. Sincerely, Lee Heutmaker Dennis L. Peterson Proposal Accepted: (Signed By) (Date) 9 Peat, Marwick, Mitchell &CO. Certified Public Accountants 1700 IDS Center Minneapolis, Minnesota 55402 (612) 341 -2222 October 15, 1982 Mr. J.N. Dalen Treasurer and Finance .Director City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Dalen: Peat,' Marwick, Mitchell & Co. (Peat Marwick) is pleased to submit at your request our qualifications to serve as auditors for the City of Edina, Minnesota. Based on your request for proposals and our discussion with you, we understand that you are seeking an independent certified public account- ing firm to: o Perform an audit of the financial statements of all funds and account groups of the City for the year ending December 31, 1982 in accordance with generally accepted auditing standards. The objective of the exam- ination is to perform tests and other audit procedures considered necessary to render an opinion on the fairness of the financial state- ments. In addition, we will issue separate opinions on the financial statements of the City of Edina Housing and Redevelopment Authority and the City of Edina Fire Relief Association. 9 Issue a management letter to the City Council reporting comments and recommendations regarding the following: - Weaknesses in accounting procedures or inadequate policies which could result in inefficiency or loss of City resources; - Areas of financial reporting which could be improved; - Areas of accounting management or administrative policy which could be changed to provide additional benefits to the City of Edina; and - Other items which come to.our attention which would be of poten- tial interest to the City Council. In separate sections of our proposal which follow this letter, we have provided additional information on our governmental audit experience, our qualifications to serve, the proposed engagement organization, the engage- ment objectives, and our proposed fees. Peat, Marwick, Mitchell &Ca 2 We believe the selection of Peat Marwick as auditors would result in several advantages to the City of Edina in terms of effective and efficient audit- ing. Potential advantages and benefits are summarized as follows: Governmental Audit Experience The persons who would be serving the City of Edina on the engagement team. have prior governmental accounting and auditing experience which is di- rectly relevant to the City. These areas of experience include the following: o Local property taxes is one of the single largest sources of revenue to the City of Edina. Auditors typically spend considerable time applying audit procedures to this revenue cycle. Because we.serve as auditors for Hennepin County, we are familiar with Minnesota tax issues in general and are familiar with the tax processes in Hennepin County in particular. o The City of Edina currently has eight enterprise funds. We have prior experience with other municipal clients performing audits of water, sewer, liquor and recreational facilities. We are the audi- tors for the Hennepin County Park Reserve District which also oper- ates a golf course enterprise. This experience provides us with insight into managing enterprises within the context of a. govern- mental unit. e The City of Edina is a mature municipality and therefore has differ- ent management concerns to contend with than a city which is expand- ing through growth. We have experience with other cities which are in a similar stage of development. We are sensitive to the manage- ment concerns of a mature. city as compared to those of an expanding city. o The City of Edina is a LOGIS data processing user. We have extensive experience auditing governmental data processing systems including serving as auditors of the City of Mendota Heights, which is also a LOGIS user. Engagement Team The proposed engagement team includes an engagement partner who also serves as engagement partner for Hennepin County, the City of Blaine, and the City of Mendota Heights. The engagement manager also serves as manager for several municipal and governmental clients in the Twin Cities area. He has also served as a deputy state auditor for the State of Minnesota and is familiar with state laws and policies governing municipal accounting.' The remainder of the. engagement team will be drawn from a pool of staff members who have extensive experience with governmental accounting as well as specific training in the field. F � 3 PPeaLMarwick,MitcheII&Co. Approach and Management Appro c n Assistance As part of the audit process we utilize our skills in management and business disciplines to assist our clients. During our preliminary review at the City of Edina we noted the following areas where our skills may be of benefit to you: • The City expends a significant amount of money each year on data processing services. In recent years the cost of computer hardware has decreased but the. City's expenditures have been increasing. There is a need to assess some of the computer processing applica- tions to determine if there is a more cost effective way to fulfill the City's data processing needs. We would propose to utilize the services of one of our management consultants familiar with minicom- puter applications to provide advice to the City regarding data processing issues. a The delivery of City services involves considerable paperwork. There is a current concern that City procedures do not use the latest in office automation technology or that processing procedures may be inefficient. Again, we would plan to use one of our management consulting staff members to provide advice regarding office automa- tion systems. ® The accountants' report for the 1981 examination contains a qualifi- cation with regard to reporting depreciation expenses in certain enterprise funds. We believe there are options available to the City which may eliminate the need for a report qualification. As part of our. commitment to service, we would plan to meet with you early in the engagement and discuss the available options and hopefully chart a course which would result in the removal of that particular qual- ification. In summary we believe that our proposal is responsive to the City of Edina's needs and that it demonstrates our interest, enthusiasm and capability to provide a high level of professional services to the City of Edina. We would like to acknowledge the courtesies extended by you to Mr. Steven Laible during his visit to the City offices. We appreciate the opportunity to submit this proposal and look forward to discussing it with you. Very truly yours, PEAT, MAGICK, MITCHELL & CO. Howard E. Dalton, Partner V - PROFESSIONAL FEES Our fees are based upon the time spent on -an engagement at an hourly rate commensurate with the level of experience and training of the individuals assigned. We also bill for out -of- pocket expenses which includes travel., typing, report processing and duplication, postage, telephone and the .like. It is our practice to submit progress billings every four weeks during the engagement. Our total fee and expense will not exceed $17,000 for 1982 auditing ser- vices. ARTHUR YOUNG & COMPANY 1000 PILLSBURY CENTER MINNEAPOLIS, MINNESOTA 55402 (612) 343 -1000 October 15, 1982 Mr. J. N. Dalen City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Dalen: r We would like to thank you for the opportunity to present our proposal to provide services to the City of Edina. This proposal describes our understanding of the services required, our approach to providing these services, and a background of our firm and experience. We believe this information is responsive to your needs. The City of Edina will be one of our most prestigious clients and o will receive from Arthur Young the dedicated personal service of a carefully chosen team of professionals and the full resources that our firm has to offer. The delivery of quality service does not E just happen. It must be made to happen by a team of dedicated, conscientious, and technically superior professionals who take ` pride in knowing that they have helped their clients. We have performed numerous audit and management service engagements affecting various governmental agencies. As a result of these engagements, we have encountered many different accounting systems requiring flexibility in audit approach and procedures. We believe our ability to adapt to different situations will greatly enhance our professional services to the City of Edina. We believe that our businessman's approach to client service will be valuable in serving the City of Edina. We instill business knowledge in our people not only to satisfy your audit needs, but to provide valuable ideas for, and assistance in, developing sound strategies and improving financial and management information and internal controls. �aaUNLUJH IYoUH2 Mr. J. N. Dalen October 15, 1982 Page 2 We have committed specific key individuals to provide professional services to the City of Edina. Their background and experience will enable us to provide high - quality, timely service at a reasonable cost. We estimate that the cost will not exceed $21,000. We thank you for the opportunity to submit our proposal to provide professional services, and we would be pleased to discuss any part of our proposal with you. If you have any questions, please call Mr. Clair Kjome or Mr. Stephen Bodine at 343 -1000. Very truly yours, 0 RESOLUTION GRANTING FINAL PLAT APPROVAL TO CECERE ADDITION BE IT RESOLVED that that certain plat entitled Cedere Addition, presented at the Regular Meeting of the Edina City Council of November 1, 1982, and platted by S. S. Cecere and Florence Cecere, husband and wife, by Julius Cecere and Gloria Cecere, husband and wife, by'Leo Nedoff and Ann Nedoff, husband and wife, and by Robert Bottolfsen and Yolanda Bottolfsen, husband and wife, is hereby granted final plat approval. ADOPTED this 1st day of November, 1982. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its Regular Meeting of November 1, 1982, and a recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 8th day of November, 1982. City Clerk I\ LO V% CA, TRON- MAP V SUbdivislon Cecere Addition REQUEST NUMBER: S -81 -8 LOCATION: Generally located east of Ryan Ave. - and south of W. 55th st. extended REQUEST: SCALF 0 250 5100 7 N-ill.i . dfT!jrtmtnl villm1 c (of rflira NORTH ' P COMMUNITY DEVELOPMENT AND PLANNING COMMISSION STAFF REPORT JULY 29, 1981 S -81 -8 Cecere Addition. Generally located east of Ryan Avenue and south of West 65th Street extended. Refer To: Attached graphics The subject property is a developed single family lot which measures 29,470 square feet in area. The existing dwelling is located on the west end of the lot and fronts on .Ryan Avenue. The proponent has submitted a subdivision plan whereby the existing lot would be divided to create a new lot fronting on Parnell Avenue. The new lot would measure 14,900 square feet in area. A lot measuring 14,570 square feet in area would be retained for the existing dwelling. The proposed lots comply in all respects with the requirements of the Zoning Ordinance. Recommendation The proposed subdivision is identical to the divisions approved in past years for all other lots located between Parnell and Ryan (as well as other lots in the area) . Proposed lot sizes are compatible with other lots in the area. No unusual conditions such as drainage .problems or steep topography are apparent. Therefore, Staff recommends approval conditioned. on subdivision dedication. Approximate area in square feet of properties located within 200' t of the proposed CECERE ADDITION A. 14,900 G. 14,900 M. 18,600 S. 11,400 Y. 11,100 B. 12,100 H. 36,600 N. 18,600 T. 11,000 Z. 11,500 C. 17,600 I. 43,600 0. 18,600 U. 11,000 D. 14,800 J. 13:000 P. 18,600 V. 11,100 E. 14,900 K. 16,800 Q. 14,900 W. 11,100 F. 17,100 L. 14,900 R. 11,400 X. 11,100 a 8 0 tY W I W. 66 TH ST w a Q Z_ 0 M 0 0 N 11 t v c u Vn SUNDE UND SURVEYING, INC. DATE July 17, 1981_ 9001 E BLOOMINGTON FREEWAY (35W PLOOMI GTON, L41NNESOTA 58420 PHONE 612- 06I -2856 Y } CECERE ADDITION CRANTED.PRELIPIINARY PLAT APPROVAL. Affidavits of Notice were C C presented by Clerk, approved as to form and ordered placed on file. I•Ir. Hughes v jresented Cecere Addition for preliminary plat approval, advi-sliig that the sub- ject property, located East of Ryan Ave. and South of W. 6501 St. cxtende.d, is a developed single family lot. Ile explained that the existing dwelling is located I 1 f� on the hest end of the lot and fronts on Ryan Ave., and thcit the propo"Unt I'-'Is submitted a subdivision plan whre P1ri1e}lt t hesladvioedwltiiat thellprop()dcdodcdicae a new lot fronting on Parnell Ave. t. an is identical to other dig, isiAvs11 `PI'' °asclwetllpastother� lots initheharelotand located between Parnell and h}an mended that the staff and Community Development and 13e Planning of'f1erecllthel'fol.lowinf'mreso- approval. No objections being heard, Momber lution and moved its adoption: RESOLUTION BE IT RESOLVED by the Edina City Council, that that certain plat entiouncilefere Addition, platted by Antonio, Inc., and presented at the Edina lCit Council ing of August 17, 1951, be and is hereby granted preliminary r Richards- ,,lotion ,lotion for adoption of the resolution was seconded by Rollcall: Ayes: Bredesen, Richards, Turner, Courtney Nays: None Abstaining: Schmidt Resolution adopted. s Subdivision No. S C4�/ SUBDIVISION DEDICATION REPORT TO: Planning Commission Park Board Environmental Quality Commission FROM: Planning Department n SUBDIVISION NAME: _ ( ,L /� -F--- z LAND SIZE: S \ LAND VALUEd/ ---,� �v ) (By: Date: lv � The developer of this subdivision has been required to A. grant an easement over part of *the land E B. dedicate % of the land C. donate $ as a fee in lieu of land As a result of applying the following policy: A. Land Required (no density or intensity may be used for the first 50 of land dedicated) rj 1. If property is adjacent to an existing park and the addition beneficially expands the park. 2. If property is 6 acres or will be combined with future dedications so that the end result will be a minimum of a 6 acre park. 1 3. If property abuts a natural lake, pond, or stream. 4. If property is necessary for storm water holding or will be dredged or otherwise improved for storm water holding areas or ponds. 5. If the property is a place of significant natural, scenic or his - toric value. n 6. B. Cash Required []"'1. In all other instances than above. 0 \ ,, \,S `r•1�'l� � --� �- — y eft � � r— i^''.f���. �.� - _•(7���C . -Q� 1 ,a Ct i r - tir1 � HYDE o • • -.� � 1 / V � `_— � �• .)•i)• PARK o •�••..' '� �� �_. �t/ SOCCER -� FIELD RANGE 3. / • �a ter �: ,•':' }��'�� i.�c.1.•r,'. .4 1 y C t A G 1 ek �- NUMBER LD -82 -7 LOCATION Lot 3, Block 6, Braemar Hills 9th Addition. Generally located south of Gleason Road and west of Tanglewood Road. EDINA PLANNING DEPARTMENT h1 COMMUNITY DEVELOPMENT AND PLANNING COMMISSION STAFF REPORT OCTOBER 27, 1982 LD -82 -7 Lot 3, Block 6, Braemar Hills 9th Addition The proponent is requesting a party wall division of an existing double bungalow. Separate sewer and water connections are in place. RECOMMENDATION Staff recommends approval. __._._...........__ ......... ..........._._._._......_.__..- \� 4�! � S tih -, �� \�'�� , ohs :�•a�' ��'� 343 / Nk Ol �- '' � ; J /Of�Orvina�e� Ufi /ifyEsinf• ,7�` ' �B ,, /roq 76.8/ 7714 ZD141,. ` 68 1.05 o pR.2 M y� 1 C `� 7 0 0 H a 11L i II;) �I �7 J i I NUMBER •Qi II. J I � C O _ � I N 0 1 F p n 0 1 v 94 i u I � ti r+IatSCV5 AVE ir:.. , L E\ EDINA-: . NORMANDALE GOLF COURSE 7-� ARK`., Z, TH 11± j w I1 a W v��c�y v= s� • LD -82 -9 LOCATION Lot 7, Block 1, Lake Edina Village Replat. Generally located south of West Shore Drive and west of Poppy Lane. y i V., t 1 COMMUNITY DEVELOPMENT AND PLANNING COMMISSION STAFF REPORT OCTOBER 27, 1982 LD -82 -9 Lot 7, Block 1, Lake Edina Village Replat 7511 West Shore Drive Refer to: Attached survey. The proponent is requesting a party wall lot division of an existing double -bungalow. Separate utility services are provided for each unit. Recommendation Staff recommends approval. arcel A hat part of Lot 7, Block 1, Lake Edina Village Replat, according 3 the recorded plat thereof, lying 4iorthwesterly of a' line drawn rom a point on the southwesterly line of said lot distant 64,74 eet southeasterly of the most westerly corner of said lot a point on the northeasterly line . of said lot distant 4.97 feet southeasterly of the most northerly corner F said lot. 1 Ok• aA o5 ` C PA2CGL A Ar �a = 6, 3 54 K" y ryo O� N jrcel B O Q •� 0 lat part of Lot 7, Block 1, Lake Edina Village Replat, cording to the recorded plat thereof, lying southeasterly a line drawn from a point on the southwesterly line of said t distant 64.74 feet southeasterly of the most westerly corner said lot to a point on the northeasterly line of said lot distant .97 feet southeasterly of the most northerly corner of said lot. Hansen Tk Q Ocnol'cs /ro.� irTa�kc� - ,A ga V. J" was r jo R/VE O 6d o i Gc ti 0 'o , 0 o Z PAM CEZ. �. O O �. t0 Q No c�A 0 � r I o Z � c / 0- O 6d o i Gc ti 0 'o , 0 o Z PAM CEZ. �. O O �. t0 Q No c�A I hereby certify that this survey, prepared by me or under my direct super- file No vision, is a true and correct representation of the boundaries of the above B2 -/28 described land and of the location of all buildings, if any thereon. and all _ � r I I hereby certify that this survey, prepared by me or under my direct super- file No vision, is a true and correct representation of the boundaries of the above B2 -/28 described land and of the location of all buildings, if any thereon. and all _ RESOLUTION WHEREAS, the following described property is at present a single tract of land; and WHEREAS, the owners have requested the subdivision of said tract into separate parcels (herein called "Parcels ") described as follows: Lot 3, Block 6, Braemar Hills 9th Addition, except that part which lies Easterly of a line drawn from a point in the Northerly line of said Lot 3, therein distant 39.17 feet Southeasterly of the most Northerly corner of said Lot 3 to a point in the Southerly line of said Lot 3 therein distant 76.81 feet Easterly of the most Westerly corner of said Lot 3; and That part of Lot 3, Block 6, Braemar Hills 9th Addition which lies Easterly of a line drawn from a point in the Northerly line of said Lot 3, therein distant 39.17 feet Southeasterly of the most Northerly corner of said.Lot 3 to a point in the Southerly line of said Lot 3 therein distant 76.81 feet Easterly of the most Westerly corner of said Lot 3; and WHEREAS, the requested subdivision is authorized under Ordinance No. 801 and it has been determined that compliance with the Subdivision and Zoning Regulations of the City of Edina will create an unnecessary hardship and said Parcels as separate tracts of land do not interfere with the purpose of the Subdivision and Zoning Regulations as contained in the City of Edina Ordinance Nos. 801 and 811; NOW, THEREFORE, it is hereby resolved by the City Council of the City of Edina that the conveyance and ownership of the second above described Parcels as separate tracts of land is hereby approved and the require- ments and provisions of Ordinance Nos. 801 and 811 are hereby waived to allow said division and conveyance thereof as separate tracts of land, but only to the extent permitted under Ordinance No. 801 and Ordinance No. 811 and subject to the limitations set out in Ordinance No. 811 and said Ordinances are not waived for any other purpose or as to any other pro- visions thereof, and further subject, however, to the provision that no further subdivision be made of said Parcels unless made in compliance with the pertinent ordinances of the City of Edina or with the prior approval of this.ICouncil as may be provided for by those ordinances. ADOPTED this 1st day of November, 1982. RESOLUTION WHEREAS, the following described property is at present:.a single tract of land: Lot 7, Block 1, Lake Edina Village Replat; and WHEREAS, the owner has requested the subdivision of said tract into sep- arate parcels (herein called "Parcels" described as follows: That part of Lot 7, Block 1, Lake Edina Village Replat, according to the recorded plat thereof, lying Northwesterly of a line drawn from a point on the Southwesterly line of said lot distant 64.74 feet Southeasterly of the most Westerly corner of said lot to a point on the Northeasterly line of said lot distant 54.97 feet Southeasterly of the most Northerly corner of said lot; and That part. -of Lot 7, Block 1, Lake Edina Village Replat, according to the recorded plat thereof, except that part lying Northwesterly of a line drawn from a point on the Southwesterly line of said lot distant 64.74 feet Southeasterly of the most Westerly corner of said lot to a point on the Northeasterly line of said lot distant 54.97 feet Southeasterly of the most Northerly corner of said lot; and WHEREAS, it has been determined that compliance with the Subdivision and Zoning Regulations of the City of Edina will create an unnecessary hardship and said parcels as separate tracts of land do not interfere with the pur- poses of the Subdivision and Zoning Regulations as contained in the City of Edina Ordinance Nos. 801 and 811; NOW, THEREFORE, it is hereby resolved by the City Council of the City of Edina that the conveyance and ownership of said Parcels as separate tracts of land is hereby approved and the requirements and provisions of Ordi- nance No. 801 and Ordinance No. 811 are hereby waived to allow said divi- sion and conveyance thereof as separate tracts of land but are not waived for any other purpose or as to any other provision thereof, and subject, however, to the provision that no,further subdivision be made of said Parcels unless made in compliance with the pertinent ordinances of the City of Edina or with the prior approval of this Council as may be provided for by those ordinances. DATED this 1st day of November, 1982.