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HomeMy WebLinkAbout1977-01-03_COUNCIL MEETINGAGENDA EDINA CITY COUNCIL MI.I;TING JANUARY 3, 1977 7:00 P.M. ROLLCALL ADMINISTRATION OF OATHS OF OFFICE I. APPOINTMENT OF MAYOR PRO TEM II. MRS. VIRGINIA BODINE, PRESIDENT, EDINA LEAGUE OF WOMEN VOTERS - PRESENTATION OF MINNESOTA FINANCE BOOKLETS III. PUBLIC HEARING ON TITLE I OF HOUSING & COMMUNITY DEVELOPMENT ACT OF 1974 BLOCK GRANT PROGRAM PROJECT DETERMINATION Presentation by Planning Department. (Heard also on December 20, 1976.) IV. COMMUNICATIONS A. Mr. James 0. Lundquist - Freeway Noise Abatement B. Mr. Fred J. Vaudrin - People Making Program V. RECOMMENDATIONS AND REPORTS A. Planning Department 1. Lot Division - Set Hearing Date Lot 8, Block 2, Mendelssohn Heights (604 Blake Road) LD -76 -14 (12/29/76) B. Minnesota Highway Department Gap Improvement Project Agreement (Continued from 12/29/76) C. Appointment of Health Board (Continued from 12/29/76) D. State Interference with Local Zoning - Group Home Law E. Assessment of BA -213 F. 5700 Dewey Hill Road Acquisition (Hosek Property) G. Authority to Purchase 2 Snow Plows H. Voting Machine Ban VI. RESOLUTIONS A. 1977 Salary Resolution (Continued from 12/29/76) B. 50th and France Office Building Partnership (Continued from 12/29/76) C. Designation of Official Publication D. Resolution Designating Official Depository, Signatory Authorization; and Approving Assignment in Lieu of Bond 1. First Edina National Bank 2. First Southdale National Bank 3. Americana State Bank 4. Southwest Fidelity State Bank E. Facsimile Signature Resolution F. Destruction of Old Records G. Annual Agency Agreement & Technical Assistance VII. ANY OTHERS WHO DESIRE HEARING BEFORE COUNCIL VIII. FINANCE A. Claims paid. Motion of seconded by for payment of the following claims per Pre -List: General Fund, $3,289.53; Park Fund, $219.07; Recreation, $739.03; Water, $1,605.42; Sewer, $79,429.31; Total, $85,282.36 Fred J. Vaudrin 5532 W. 70th St. Edina, Mn. SS435 December 29, 1976 Dear "People Making" Sponsor: 4s a concerned Edina citizen I attended the last People Making "anlEdina Family.Affair "; at the Edina West Campus, Nov 12 F, 13, 1976. Stated below is one of the workshops attended: Room 232 Bridging.the' intimacy gap: Sexual communication, presented by Ms.- -Marilyn:Mason, faculty, metropolitan comm. college. During-Ms Mason' °s -presentation two films of pornography were shown.by a high school movie-projection crew. The first five minutes film was named "The Quickie" in which a young man and woman performed the sexual act in various positions and locations. I object to these degrading pornographic films being shown in my high school, by a student, or any other person. Across the country cities are frustrated in the.efforts .to stamp out pornography , and now I can understand why....... These pornographic -films are shown in the heart of our community by a church sponsered seminar disguised as - "A Family Life.Workshop Designed to Increase. Awareness and _Understanding of the Needs of People." At the November 16th meeting of the Edina Human Relations Commission, I was .given the opportunity by chairperson Mary Anderson to strongly protest .=this type of workshop in our community. What was the commission responses? Does this negative response mean that no action will be taken to correct this situation? I ask your assistance that a conscientious effort be made for screening and pre -study of any future peoplemaking. seminar. Sincerely; Fred J. Vaudrin FJV:ijt DISPATCH, DEC Billwould ban vo i. 1 1 g, ..Mcicbi es- I3y WILLIAM FOX - United Press International Voting machines will be out - i lawcd and all )Minnesotans will go back to voting on paper ballots if Sen. Steve Rcefe, 1)FL- Minneapo- lis, has his way. "Voters have always been more cotiifortable with paper ballots and now there is a way by which the ballots' can be easily and quickly counted." he said in an in- terview Wednesday. Keefe was chairman of the Sen- ate Elections Subcommittee last session and chief author of 1116 Election ' Reform Bill which sim- plified the process for voter regis- tration: — — - - — I.le is in the process of draftinfl his new bill .which will be heard by the new elections committee head- ed by Sen.: Ed Gearty, DrL-iVlin- neapolis. "I will be a member of the com- mittee and I plan to continue my interest in voting and election-re- lated legislation," Keefe said. Why do away with voting ma= chines which for years have been seen as the most efficient way of recording the will of the electo- rate? "I _know that since the early 1940s, ,voting machines have been - regarded as the speediest and most accurate wav to conduct elections," Keefe said. "They did away with long lines and hours of waiting at polling places." *2UL l 2, 1976 hut. he said. studies indicate that a lut of people h :i.'e never been comfortable in' the voting machine booths. "The most common complaint is that it 'was hard . to locate all the candidates on the machines, espe- cially for the elderly. "And the machine booths are not good for the handicapped, the very tall or the very short," he said. "Surveys show there is a 12 -to -20 per cent falloff in voting machines in going from the top races to the local contests for the legislature and the county board." lie said. "On paper ballots. this fall off is only, 1-to -2 per cent." Going back to :paper ballots in city precincts is now. possible, Keefe said. because of new coin - puter machines or scanners which count ballots ,rith an electric eye. It is the same type of machine used to score'slandardized tests. "They are lightning fast so there would be no delay in reporting the vote totals, he said. "And in the case of •a recount, it would alv ays be possible to go back and hand count the ballots._No«' no one ever knows if some Icar slipped or some level malfunctioned in .a vot- ing machine." Keefe said lie and a few other . members of the electilons sub - committee were impressed last -.i spring when they viewed a scan -. ' ner in operation at Omaha during the presidential primary election. "A voting .machine cost about $3.000 but you can put up a simple voting booth for paper ballots for very little money, or you can let the Handicapped vole in their wheelchairs, the elderly sit at ta- bles and take as long as they -want." he said At Omaha this fall, he said, there was -a close race for a local office with the winner ahead by only-43-.%, votes. "7'hc paper ballots were all counted by hand but the result was the same," he said. u, 8 DORSEY, WINDHORST, HANNAFORD, WHITNEY a HALLADAY JOHN W WINDHORST ROBERT STRUTK NEW FIT HALLADAY MICHAEL A OLSON JULE NANNAFORD LARRY W JOHNSON ARTHUR B. WHITNEY THOMAS 5 NAY .RUSSELL W LINDOUIST G LARRY GRIFFITH DAVID R. BRINK CRAIG A BECK MORACE E. HITCH DAVID L. MCCUSKEY VIRGIL H HILL THOMAS O. MOE ROBERT V. TARBOX JAMES M OHAGAN ROBERT J. JOHNSON JOHN M MASON - MAYNARD B HASSELOUIST MICHAEL W WRIGHT PETER DORSEY LARRY L VICKREY GEORGE P. FLANNERY LOREN R. KNOTT CURTIS L. ROY PH ILLIP H MARTIN ARTHUR E. WEISBERG REESE C. JOHNSON -DUANE I- JOSEPH CHARLES J. HAUENSTEIN JAMES B. VESSCY CHARLES A GEER WILLIAM A WHITLOCK JOHN C. ZWAKMAN EDWARD J. SCHWARTZBAUER JOHN R WICKS THOMAS M. BROWN EUGENE L JOHNSON CORNELI US D MAHONEY. JR. JOHN W WINDHORST.JR. WILLIAM C- BABCOCK MICHAEL PRIC HARD THOMAS S ERICKSON WILLIAM R. SOTH MICHAEL E. BRESS RICHARD G. SWANSON RAYMOND A REISTER FAITH LOHMAN JOHN J. TAYLOR DAVID A RANHEIM BERNARD G. HEINZEN ROBERT J SILVERMAN W4UAN J. HEMPEL THOMAS R. MANTHEY JOHN S. HIBBS WILLIAM R. HIBBS ROBERT 0. FLOTTEN PHILIP F. BOELTER JOHN D. LEVINE WILLIAM B. PAYNE 2300 FIRST NATIONAL BANK BUILDING MINNEAPOLIS,MINNESOTA SS402 (612) 340 -2600 CABLE: DOROW TELEX: 29 -0606 TELECOPIER: (612) 340 -2868 1468 W -FIRST NATIONAL BANK BUILDING ST. PAUL,MINNESOTA 66101 (612) 227 -8017 116 THIRD STREET SOUTHWEST ROCHESTER, MINNESOTA 65901 (607) 288 -3166 December 27, 1976 The Honorable Members of the City Council Mr. Warren C.. Hyde, City Manager City of Edina 4801 West 50th Street Edina, Minnesota 55424 r ROBERT A HEIBERG ROBERT L MOBBINS JOHN 0 KIRBY BARRY D GLAZER ROBERT A SCHWARTZBAUER PEIER S MENDRIXSON DAVID N. FRONEK NICK R. NAY THOMAS W TINKHAM IRVING WEISER JON F. TUTTLE STEPHEN E GOTTSCHALK EMERY W BARTLE THOMAS W ELKINS WILLIAM A. JOHNSTONE KENNETH L CUTLER STEVEN K CHAMPLIN DAVID M. OUINLAN MICHAEL J. RADMER JAMES R. PIELEMEIER MICHAEL TRUCANO GARY M. JOHNSON JOHN P. VITKO THOMAS W FINN DON O. CARLSON JAY LSENNETT PAUL J. SCHEERER ROBERT G. BAYER DAN F NICOL SUZANNE B. VAN DYK KENNETH A, IVERSON STUART R. HEMPHILL JAMES A FLADER J. DAVID JACKSON DAVID L BOENNEN W. CHARLES LANTZ WILLIAM E. MARTIN DOUGLAS E RAY FRANK M. VOIGT STEVEN F. WOLGAMOT WILLIAM M. HIPPEE JR. J.MAROUIS EASTWOOD ROBERT A BURNS EDWARD J. PLUIMER MICHEL A LAFONO KENNETH W. ERICKSON ROGER J. MAGNUSON OWEN C. MARX J. ROBERT HIBBS JAMES E. BOWLUS JAY F. COOK STANLEY M. REIN OF COUNSEL CHARLES L POTUZNIK DONALD WEST VERLANE L ENDORF WALDO F. MAROUART DENNIS P. BURATTI GEORGE E. ANDERSON GEORGEANN BECKER ROBERT L VANFOSSEN Re: Community Health Services Advisory Committee Dear Council Members and Mr. Hyde: I I understand that at the Council meeting of _ 29 the Mayor and the Council will appoint members to the Community Health Services Advisory Committee pursuant to Minnesota Laws of 1976, Chapter 9 (the Community Health Services Act) [the "Act "]. It would appear, by the statute, that such appointments can be made simply by resolution of the Council. I recommend that the resolution contain, in addition to the names of the appointees, the following provisions: 1. That the Board of Health created by Ordinance No. 701 of the City shall be the Board of Health under the Act, and shall have, and be assigned, responsibilities of the Board of -Health under the Act. 2. That the terms of the appointees be staggered so that approximately an equal number of terms expire each year, as required by the Act. The Act provides that the first appoint- - -ments may be for less than two years and that thereafter all terms shall be two years. 3. That a statement be included as to whether or not the appointees shall be entitled to a per diem payment and reim- bursement for "travel and other necessary expenses while engaged in their official duties." Such payment is allowed by the statute, but is left to the determination of the appointing authority. If per diem and travel expenses are to be paid, the resolution should recite the per diem amount and the amount to be paid per mile. Very truly yours, TSE /abc Tomas S. Erickso SUN NEWSPAPERti 6601 WEST SEVENTY • EIGHTH STREET EDINA, MINN. 55475 • 941 -4800 December 17, 1976 City Council City of Edina 4801 West 50t' Street Edina, Mn. 55435 Gentlemen: Your designation of the Edina Sun to be your official newspaper for the year 1977 will be most appreciated. The rate for legal publications as set by Minnesota law is 20.5¢ per line for the first insertion, 13.6¢ per line for each subsequent in- sertion. Tabular matter, i.e., proper names, numbers, legal descrip- tions, etc. is 6.9¢ per line additional for the original insertion with no additional charge for repeats of the original insertion. We will provide, at no additional charge, two notarized affidavits on. each of your publications. Additional notarized affidavits, on request, will be furnished at 25¢ each. In order to help avoid delays in publishing your notices, we must establish the following procedure which will require your anticipating council action. Your official notices should be pre - prepared and in our office by 2:00 p.m. on the Friday before your council meeting. We will set the type in. advance, but you will be able to change the date or withdraw the full notice between ll:oo p.m. and 12:00 p.m. Monday night by calling our night superintendent, Mr. Bob Olin. We will not be able to make major changes or additions in the notice nor accept any substitutions. In order to expedite our services to you, it is requested that you direct your publications to the attention of Cicely Moon, Legal Dep't. 6601 West 78th Street, Edina, Mn. 55435• Thank.you for your consideration of this, our official application for designation of the Edina Sun as your official newspaper for the ensuing year. Very truly yours, SUN NEWSPAPERS, INC. James R. Ritchay Executive Vice President JRR:cm County denies laxity e o to r u c .�n f ffe reewa .ra ic:noise,l By JOHN LISCHEFSKA decision for the county board, he said. County representatives - .plan to. meet ' :Monday- with Contrary to charges by its critics, the Hennepin County Public Works Department has been trying to solve noise and safety problems along the Crosstown :.Highway, said Art Lee, department director. This week the department requested that a unit of the Metropolitan Council include noise abatement as a pri- ority in allocating federal urban -aid funds. If the council decides that noise abatement is crucial In the metropolitan area, Lee said the county could re- ceive 70- per -cent funding for the construction of noise barriers along the Crosstown Highway. ' The county ould have to provide. the remaining 30 per cent of the construction funds.., A report made by the public works department to the Hennepin County Board of Commissioners in October es- _timated the cost of constructing noise barriers at about .$1.5 million. Under the federal aid formula, the county .would he required to pay about $450,000 toward the final 'construction costs. Lee said he expects the Metropolitan Council will out - line its priorities 'for use of the federal money by Feb - '.tuary 1977. If the county is successful in getting federal aid, Lee -said it is possible that noise barrier construction could be included in the county's 1978 construction proposal. ' Should the Metropolitan Council ,decide that noise abatement is not one of its priorities, the county would have to raise the money from other sources or postpone -the project, he said. - "With the current budget problems, the county just •hasn't had the money -to do the project," Lee said. Whether the county will undertake the project will be a groups concerned about problems with the Crosstown as mmo ffawn ana oonsiaer alternatives ror action. tec ier said neapo s might e Iii9t against the county to force action on noise abatement. But the county has not moved to solve the problems; Kiecker said. The inspector added that he does not think addi- tional noise studies are necessary. Lee said the county intends to follow through with noise studies planned for next year. Noise barriers may. not be the,only alternative, Lee said. Not all people living near the highway want the barriers constructed ­and until the •'county discovers which residents do favor them, recommending action could be difficult, he said. Hennepin County does know that noise levels along the Crosstown ighway exceed -PCA standards, he said. However, hose standards seem to apply only to new construction, Lee said. "We're not sure that the PCA standards apply to exist- ing roads," he said. "We question whether we can be legally required to abate existing noise." Kiecker said he disagrees. In a letter to the county board Nov. 15, he charged that noise levels exceed those allowed by Minnesota law and Minneapolis city ordi- nances. Lee said he was u nsure which Minnesota statutes and city'ordinances Kiecker referred to.and challenged him to be more specific. ric —The Country Club district, started by Thorpe Brothers in 1923, is an early example of suburban plan- ning. The community was patterned after the Country Club district in Kansas City, Mo. Innovations in- cluded paved streets, concrete gut- ters and sidewalks and under - grounded utility lines. Model homes in several architec- tural styles were built an and mem- berships in the Edina Country Club were offered as an inducement to buy a home here. — Morningside, a community within Edina which still retains its own identity, was a commuter sub- urb of Minneapolis in the early 1900s. It was on the line of a narrow gauge steam railway that extended to Ex- celsior, later a streetcar line. Chafing uner the rural domination of Edina in 1920, Morningside sec - eeded to form its own community. After 46 years of independence, resi- dents voted to rejoin Edina in 1966. An original for the price of a trinket - Your gift can be truly important when you select it from the Tidepool's unique collection of fine seashells, coral and handcrafted gifts from the sea . wind chimes, bird carvings, Marshall Is- . Ctcinnamon toast (gourmet findings) PHONE 920.4070 EUINA FIVE-0 50,h 6 FRANCE EUINA. MN_ 55424 31 -------------------- CB "BREAK" SHOP /n e' WE HAVE A SPECIAL SALE GOING ON NOW - 10 %TO40% OFF ON RADIOS AND ANTENNAS. WE ALSO HAVE A LIMITED QUANTITY OF SUPER SNOOPERS. WITH THIS Ad ONE FREE MINI EYEBALL BOOK. ALL MAJOR CREDIT CARDS WELCOME PHONE 929 -2249 5316 EXCEL91OR BLVD. ST. LOUIS PARK, MN. 51416 Open daily 11 a.m. Mon. - Thurs. to 10 p.m. Telephone: Fri. -Sat. to midnight 545 -5690 Sunday to 9 p.m. creperle Holiday Special A dessert to remember A YULETIDE CREPES filled with old- fashioned Holiday Plum Pudding topped with brandied hard sauce. Wines & Cocktails December 16, 1976 City Council City of Tdina idina,, &;innesota 55424 Re: Crosstown. Highway Noise Abatement Gentlemen: Today December 15, the Edina Sun has an article relating to Crosstown Highway noise abatement. It states that representatives of Minneapolis, Richfield and PCA along with Minneapolis aldermen and area legislators will meet with County representatives on Monday. The article (and previous articles on the some matter) does not mention Edina. 'Welve lived with this horrible noise situation since the highway was built and would think our representativesalso would be concerned about the problem. Is the article in error eo 1A omission of mention of Edina? Please let me know, Sincerely, �L JADES 0. TDQUIS 6332 St. Johns A e. Edina, Minnesota 55424 RESOLUTION FOR DESTRUCTION OF CERTAIN RECORDS DATED JANUARY 1, 1966 TO AND INCLUDING DECEMBER 31, 1966 WHEREAS, M.S.A. 138.17 authorizes the destruction of certain municipal records more than ten years old; and WHEREAS, a list of records has been presented to Council with a request in writing that the destruction be approved by the Council; and WHEREAS, the City Attorney has approved the destruction of such records in writing: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina, Minnesota: The Finance Director is hereby authorized and directed to destroy the follow- ing classes of records described in the list submitted to the Council: 1. All orders, vouchers and checks - Dated January 1, 1966 through December 31, 1966 2. All receipts and correspondence - Dated January 1, 1966 through December 31, 1966 3. All election records - Dated January 1, 1966 through December 31, 1966 4. All business and professional licenses - Dated January 1, 1966, through December 31, 1966 5. All fire and accident call records - Dated January 1, 1941 through December 31, 1966 DATED this 3rd day of January, 1977, STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its regular meeting of January 3, 1977, and as recorded in the minutes of said regular meeting. WITNESS my hand and seal of said City this 4th day of January, 1977. City Clerk �� owpm zZ 4, f G Edina 4801 WEST FIFTIETH STREET - EDINA, MINNESOTA 88424 RESOLUTION FOR DESTRUCTION OF CERTAIN RECORDS DATED JANUARY 1, 1966 TO AND INCLUDING DECEMBER 31, 1966 WHEREAS, M.S.A. 138.17 authorizes the destruction of certain municipal records more than ten years old; and WHEREAS, a list of records has been presented to Council with a request in writing that the destruction be approved by the Council; and WHEREAS, the City Attorney has approved the destruction of such records in writing: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina, Minnesota: 927 -8861 The Finance Director is hereby authorized and directed to destroy the follow- ing classes of records described in the list submitted to the Council: 1. All orders, vouchers and checks - Dated January 1, 1966 through December 31, 1966 2. All receipts and correspondence - Dated January 1, 1966 through December 31, 1966 3. All election records - Dated January 1, 1966 through December 31, 1966 4. All business and professional licenses - Dated January 1, 1966, through December 31, 1966 5. All fire and accident call records - Dated January 1, 1941 through December 31, 1966 DATED this 3rd day of January, 1977, STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its regular meeting of January 3, 1977, and as recorded in the minutes of said regular meeting. WITNESS my hand and seal of said City this 4th day of January, 1977. City Clerk PR -1 (Rev. 73) Application No. MINNESOTA HISTORICAL SOCIETY Date Received 1500 Mississippi St., St. Paul, MN 55101 APPLICATION FOR AUTHORITY TO DISPOSE OF RECORDS INSTRUCTIONS: Make original and three copies. Complete items 2, 3, 4, 5, 6 and 9a, b c. Use reverse side of form to continue records description. If more space is needed, use white bond paper similarity spaced. Send original and two copies to the above address. Retain one copy while your application is being processed. You will receive an approved copy of your application, which will be your authority to dispose of records. The approved copy should be retained permanently. NOTE: Laws, of 1971, Chapter 529, Section 3 reads as follows: "It is the policy of the legislature that the disposal and preservation of public records be controlled exclusively by Minnesota Statutes, Chapter 138 and by this act, thus, no prior, special or general statute shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed by such chapter or by this act and no general or special statute enacted subsequent to this act shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed in chapter 138 or in this act unless it expressly exempts such records from the provisions of such chapter and this act by specific reference to this section." 1. TO: Minnesota Historical Society 2. FROM: City of Edina Agency or Office Subdivision or Section 3. Quantity of Records; cubic feet 39 or linear feet 4. Location of Records: 4801 W 50th St. 5. Laws other than M.S. 138.17 that relate to the destruction or safekeeping of the records: 6. 1 certify that the records listed on this application are accurately described, and that they have no further administrative, legal, or fiscal value for this agency. 1/4/77 Au—thorized Signature Date City Clerk itle 7. AUTHORIZATION Under the authority of Minnesota Statutes 138.17, it is hereby ordered that the records listed on this application be destroyed, except as shown below (item 8). Director, Minnesota Historical Society Date Legislative or State Auditor Date Attorney General 8. Exceptions to Destruction. (For use by Director, Legislative Auditor, State Auditor, and Attorney General only.) 9. Description of Records - Describe each record series or type of record separately. Number each series, beginning with "I". a . Item No . I b. Name of record, form numbers, content, usage, arrangement, original, duplicate, or microfilmed 1. 2. 3. 4. 5. 6. 7. Ll Orders Duplicates Vouchers Originals Checks Originals Receipts Originals Correspondence Originals Election Records Originals All Business & Professional Originals Applications & Licenses Fire and Accident Reports Originals & Duplicates & Duplicates & Duplicates Date c. Inclusive Dates 1/1/66 thru 12/31/( if it it to of it /1/41 12/31/1 44 MEMORANDUM TO: Citizens of Edina Boards, Commissions, or Committees of Edina Edina Community Organizations Edina City Council and Staff FROM: Greg Luce, Planning Director DATE: November 26, 1976 In order to provide additional community development and housing assistance programs for its residents, the City of Edina has joined with more than 30 cities and Hennepin County to submit an application for Federal assistance under the Urban County Community Development Block Grant Program. As one of less than 80 urban counties in the United States, Hennepin is-entitled to receive a share of the Community Development Funds. The actual amount of funding is determined by.the total population, total extent of poverty and the total extent of housing overcrowding within those cities cooperating jointly with the county to submit the application. In the second year allocation of funds Urban-Hennepin County received $1,752,000 of which our City received $151,205. It is projected that these amounts will increase 20 percent in the upcoming program year. The amount of funding which each cooperating city in the-,Urban Hennepin County program receives is determined by using the same formula which the U.S. Department of Housing and Urban Development uses in determining Hennepin. Corm ty's share of the total amount-available for distribution. The City. of Edina is requesting your participation in determining what the community development and housing needs of our city are. In making these determinations as to the expenditure of our share of the Community Develop - ment Funds, it is necessary to work within the limitations established by HUD. A listing.of eligible and ineligible activities for use of the Community Development Block. Grant Funds is attached. Two public hearings will be scheduled to aid the city staff in obtaining your.views and those of others as to our community development and housing needs, notice of the public hearing will be published in the Edina Sun as well as being sent directly to you. It is the City's intention to involve the residents as fully as possible in the development of this year's Community Development application; if you have any questions, please contact the Edina Planning Department, 927 -8861. Members of the'Planning staff are available to meet with any group of citizens which would like additional information on the Community Development Program. wr Ocumant Co''d arwna anh ic Bloat Grant Pr frv7am of, H Snn8— n County It* is the intent of this document to furnish the information needed to formulate a successful Community Development Block Grant Program. The Com- -- munity Development process is not simple, but this document is intended to .help provide in understanding of the basic workings of this process. The --organization used in this report is a question- answer format. By answering -the questions, the most important aspects of the Community Development Program are highlighted. WHAT IS THE PURPOSE OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM? The creation of this new program originated from the 1974 Housing and Community .Development Act. Whereas most prior Housing and Urban Development (HUD) funds :were transfered to local municipalities via categorical grants (model cities, .urban renewal, open space, and water /sewer), after 1974 a single Community Development Block Grant has been transfered to participants giving the munici- pality certain local discretion as to funding priorities.. Coupled with the Community Development Block Grant portion of the 1974 act are new guidelines and policies promulgated for federal assisted housing. In effect, while. all old federal housing programs are diminished, a totally new housing program has been initiated. The primary objective of the Community Development Program is the development of viable urban communities, including decent housing, a suitable living —environment and expanding economic opportunities, principally for persons of low ..and moderate income. All other eligibility criteria (see below) are subordinant to this requirement that program efforts be directed toward meeting the needs of persons of low and moderate income. Consistant with this primary objective, -.the Federal assistance is provided for the support of development activities which are directed toward the following: -- The elimination of slums and blight, and the deterioration of property and -neighborhood facilities of importance to the .welfare of the community. -- The elimination of conditions which are detrimental to health, safety, and public welfare, through code enforcement, demolition, rehabilitation assistance and related activities. The conservation and expansion of the nation's housing stock in order to -.provide a decent home and a suitable living environment for all persons, ._but principally those of low and moderate income. -- A more rational utilization of land and other natural resources. -- The reduction of the isolation of income groups within communities and the promotion of an increase in the diversity of neighborhoods through the -deconcentration of housing opportunities for persons of lower income. -- The restoration and preservation of properties of special value for historic, architectural or esthetic reasons. I UNDERSTAND THE CITY IS PARTICIPATING IN THE HENNEPIN COUNTY JOINT POWERS AGREEMENT. WHAT IS THE SIGNIFICANCE OF THIS AGREEMENT AND THE CONCEPT OF AN URBAN COUNTY? In order to provide additional community development and housing assistance -programs for its residents, the City has entered into a joint powers agreement with Hennepin County and other Hennepin County municipalities to submit an application for assistance to the Department of Housing and Urban Development -(HUD) under the Urban County Community Development Block Grant Program. An Urban c county can be defined as any county within a metropolitan area which has a • ry population of two hundred thousand or more (excluding the population of metro- . politan communities therein). Because of this urban county designation, Hennepin County is "entitled" to receive Community Development Grants according -to a predetermined federal formula which distributes money according to popu- lation, the extent of poverty, and the extent of housing overcrowding. Because Hennepin County cannot carry out community development activities under state enabling legislation, the county cannot accept direct grant money. Hennepin j County is only used as a funding mechanism for its constituent communities and receives only a small portion of the total county allocation for administrative costs. WHAT PROGRAMS MAY RECEIVE FEDERAL COMMUNITY DEVELOPMENT FUNDING? ELIGIBLE ACTIVITIES 1. Acquisition of real property which is: a. Blighted, underdeveloped, or inappropriately developed. b. Appropriate for rehabilitation or conservation activities. c. Appropriate for preservation or restoration of historic sites, conservation of open spaces, natural resources and scenic areas; provision of recreational opportunities; or the guidance of urban • development. d. To be used for the provision of eligible public works, facilities and improvements. e. Other public purposes, including the conversion of land necessary or appropriate to the community development program. 2. Acquisition, construction, reconstruction or installation of the following public works and facilities: a. Neighborhood facilities b. Senior centers c. Historic properties, d. Utilities e. Streets f. Street lights g. Water and sewer facilities h. Pedestrian malls and walkways i. Parks, playgrounds and other facilities for recreational participation. j. Flood and drainage facilities where assistance is unavailable under other Federal laws or programs. k. Parking facilities, solid waste disposal facilities and fire protection services and facilities in areas, or to serve areas, in which community development activities are to be carried out in a comprehensive manner. 3. Code enforcement in deteriorating areas in which enforcement, together with -- public improvements and services to be provided, may be expected to arrest the decline of the area. A. Clearance, demolition, removal and rehabilitation of buildings, and improvements. 5. Projects directed to the removal of material and architectural barriers which restrict the mobility and accessibility of elderly and handicapped persons. 6. Payments to houding owners for losses of rental income resulting from temporarily holding housing units to be utilized-for relocation of those displaced by program activities. s- 7. Disposition of real property acquired for community development activities, provided that the proceeds shall be spent only for eligible community development activities. 8. Provision of necessary or appropriate public services not otherwise available in areas, or serving residents of areas., where community development activities are, or will be, -Such community public services and employment, economic development, crime prevention, child care, health, drug abuse, education, welfare; or recreation needs of persons living in those areas; and coordinating public and private development programs. 9. Payment of the non - Federal share required in connscto oft the communityadevelop- - program that is an eligible activity undertaken a part ment program. 10. Payment of the cost of completing a project started under Title I of the Housing Act of 1949. 11. Relocation payments and assistance necessary as a result of community development activities. 12. Activities necessary to develop a comprehensive acommunitmoredevelopment plan; and to develop a policy - planning management capacity to effectively determine the community needs, set long -term goals and short -term objectives, devise programs and. activities to meet the goals and objectives, evaluate the progress of accomplishing activitiesJnecessary and carry out management, co o for effective planning implementation. 1.3. Payment of reasonable administrative costs and carrying charges related to planning and execution of community developmen t and including the provision of information and resources to residents of areas in which other community development and housing activities are to be concentrated. Such information and resources are to be pertinent to the planning and execution of such activities. INELIGIBLE ACTIVITIES Any type of activities not described above is ineligible. The ollowinactis t is illustrative and does not constitute a complete list 1. Public facilities-not specifically mentioned in the list of eligible activities such as: a. Facilities for the general conduct oVecmunicipalhalls, police stations and other building s used P redominantly for purposes. b. Stadiums, auditoriums, sports arenas, concert halls, cultural and art centers and similar facilities which are used by the general public primarily as spectators or observers, except that cultural, art, museum, library and similar facilities may be undertaken as part of a neighborhood facilities project. c. Schools generally, but excluding atbonaloactivitiese (suchsaslfirstnaids in which classes in practical or voc homemaking, crafts, etc.) may be taught. for a d. Hospitals, nuring homes and othin �hdichahealthl services xaretpart of nei facility or senior center services offered. -4 2. Operating and maintenance expenses in connection with community services and facilities are not eligible,. except for the public services and interim assistance described ineligible activities. Examples of ineligible activities include maintenance and repairs of water and sewer and parking. facilities, and the salaries of staff operating such facilities. 3. Except for the costs incurred in carrying out community development programs, expenses required to carry out the general responsibilities of the local government are not eligible: 4:' Partisan political activities such as expenditures for use of equipment or premises for political purposes, sponsoring or conducting candidates' meetings, engaging in voter registration (except if it is part of .a community -wide registration drive sponsored by the local unit.of. government). 5. Construction of new housing. 6. Generally, no funds may be spent for direct income payments for housing or for any other purpose, such as payments for income maintenance and housing allowances. WHAT PROGRAMS AND PROJECTS HAVE URBAN HENNEPIN COUNTY COMMUNITIES FUNDED IN PREVIOUS YEARS? A. Housing: 1) Housing condition surveys and planning studies. 2) Housing Rehabilitation Programs. 3) Land acquisition for new construction (e.g.,.elderly facilities, single - family dwellings). 4) Administration of local housing efforts. B. Park and Open Space 1) Park site studies. .2) Parkland acquisition. 3) Park development (equipment). 4) Trail /bikeway development. 5) Landscaping (Dutch Elm Disease replacement). C. Public Works 1) Storm sewer, . sanitary sewer and water improvements. 2) Street construction (repaving /patching is ineligible). 3.) Traffic (signal) improvements. 4)- Sidewalks, handicapped ramps. D. Other 1) Historic site acquisition and development. 2) Commercial area study and planning. 3) Senior citizen center development. 41 Planning (Comprehensive Plan, Housing Element, etc., to meet state requirements). IS IT TRUE THAT THE CITY MUST PREPARE A THREE -YEAR COMMUNITY DEVELOPMENT PLAN SUMMARY AS A REQUIREMENT BY THE DEPARTMENT OF HOUSING AND URBAN DEVELOP- MENT FOR BLOCK GRANT FUNDING? Yes, the community development application must include a summary three -year development plan which identifies community development needs, demonstrate a comprehensive strategy for meeting those needs, and specify both short and long -term objectives. The program described must be designed to eliminate or prevent slums and deteriorations and /or provide improved community development facilities and public improvements, including the provision of supporting health, social, and similar services where necessary and appropriate. The community development program must include the activities to be undertaken to meet the stated development needs and objectives together with the estimated costs and indicate other possible sources of funding. WHAT IS A HOUSING ASSISTANCE PLAN? Along with a Community Development three -year plan and identification of proposed funding priorities, a third necessary element of the application is the housing assistance plan. The housing assistance plan includes an inventory of community housing conditions and needs and also includes both one and three -year housing assistance goals to address these needs. These goals might take the form of new housing, rehabilita- tion or rental assistance through federal, state or local program efforts. WHAT.IS THE RELATIONSHIP BETWEEN THE HOUSING ASSISTANCE PLAN AND THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM? Each applicant for Community Development funds must develop a local Housing Assistance Plan which surveys and describes housing conditions, identifies community housing needs, and sets both annual and three -year goals for subsidized housing. The relationship between the Housing Assistance Plan and the Block Grant Program is a direct one. It is the intent of the federal law to tie the - community's housing plan to the Community Development grant so that communities will give priorities to housing- related uses. The three elements of the Housing Assistance Plan are designed to provide a community with a quality housing planning document which inventories and analyzes housing conditions, identifies housing needs and sets short -term and long -range subsidized housing goals. HOW DOES THE ACT PROVIDE FOR CITIZEN PARTICIPATION? Prior to submitting its appl.ication.the city is required to: (a) Provide citizens with adequate information concerning the amount of. funds available for proposed community development and housing activities, the range of activities_ that may. be undertaken, and other important program requirements. (b) Hold at least two public hearings to obtain the views of citizens on community development and housing needs, and (c) Provide citizens an adequate opportunity-to participate in the development . of the application and in the development of any revisions, changes or amend ments. -6- In order to ensure appropriate citizen participation in.the. ,application process the required activities. should be initiated prior to the making of any decision ° related to use of the community's, share of the Block Grant Funds. The following are suggested methods which could be employed to comply with the citizen - ,participation requirements: , 1. .News releases 2. City -wide mailing 3. Mailing'.'-to community interest groups 4. Establishment of Citizen Advisory Committees 5.- Community news letter 6. Distribution of public hearing announcements WHAT OTHER REQUIREMENTS MUST THE CITY MEET IN ORDER TO COMPLY WITH THE ACT? The Mayor must certify in writing that the City will comply with a number of federal govenr_ment assurances. (Hennepin County staff will provide fwith istra- tive and other assistance to communities to meet these responsibilitiehe city must certify that it will comply with the following: 1. The program.will be conducted and administered in conform Ice the Civil R ights Act of 1964 and 1968. 2. Prior to submission of its application, the city has adequately provided for citizen participation in the development of the application. (See question, above). 3. The applicant wi.,ll provide fair relocation payments and assistance to parties displaced as a result of any Community Development funded acquisiton of real. property and meet all other requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 4. The applicant will assume legal responsibility for environmental reviews and comply with provisions of Federal Executives Order relating to flood hazards, flood prevention, and water pollution control. 5. The applicant will administer and enforce the labor standards requirements as set forth in the Act. 6. The Community Development Program will give maximum feasible priority to activities which will benefit low or moderate income families of aid in the prevention or elimination of slums or blight. These administrative responsibilities may require considerable staff time and expense and the Program budget should allow sufficient funding to cover. these expenses. WHEN MUST THE APPLICATION BE SUBMITTED TO HENNEPIN COUNTY-AND WHEN WILL THE PROGRAM FUNDING BE AVAILABLE? Hennepin County has established January 14, 1977 as the deadline for applications, after which the County -wide application'is prepared and submitted to the Metropolitan Council and to the Department of Housing and Urban Development. These agencies will review the document and application approval and release of funding is expected in ear,ly July of 1977. Projects requiring environmental assessments must go through an additional review process of- approximately seven weeks before release of funds, but this process can run concurrently with the overall application review period. WHAT MAKES FOR A GOOD COMMUNITY DEVELOPMENT PROGRAM? No one approach will work well in all communities, but it should include: 1) An attempt to identify and understand major community needs and priorities, particularly those. affecting low and moderate income persons. 2) Maximum citizen participation in all stages of the decision - making process. 3) An understanding of program regulations and responsibilities. 4) A careful analysis of alternatives to determine how Program funding can best be used. to address community priorities within the context of the Community Development Program purposes. Since no community will receive enough money to fund, all. needed activities, a major purpose of this process is to identify the one or two most important priorities. YEAR III COMMUNITY DEVELOPMENT FUNDS Morningside Construction 50th and France Park Improvements Housing Rehabilitation Rehabilitation Housing Administration Ax-&- $100,000 30,000 20 000 20,000 4,000 $174 , 000 YEAR III HOUSING ASSISTANCE PLAN 1 Year Goal. 3 Year Goal yn. Rehabilitation (mom MHFA' Grant .15 `'`"` 43 MHFA Loan /C.D.- D.P.L. 50 New Construction Unit Reward 143 Write Down Rent Assistance ""'y 50 241 1/3/77 GL:nr 143 150 150 536 January 4, 1976 Mr. Gordon X. Pay, State Aid Engineer Department of highways St. Paul, IN 55101 Dear Mr. Pay: Luclosed herewith in duplicate are executed copies of the Annual Agency Agreement and resolution approving said agreement and. also the Engineering and Tec ;rmical- Assistance A&reea*nt acid the rasolu- tion approving that agreement. Will you please return one copy of each agreement after they have been executed by State officials? Yours very truly, City Cleric enclosures (4) cc: Mr. Robert L. Gunn If•; FROM 'r OFFICE OF STATE AID MEMORANDUM NO. 76 -25 December 6, 1976 County Highway Engineers Municipal Engineers : OFFICE OF STATE AID SUBJECT: Annual Reminder Resolutions, Official Newspaper and Annual Agency Agreement Distribution: 42 Distribution: 43 This memorandum will serve to remind you of three requirements the first of each year. The first relates to Engineering and Technical Assistance. Enclosed are two copies of an Engineering and Technical Assistance Agreement for exe- cution. Attached to the agreement is a resolution form for authorizing the Engineer to request such assistance. This should be executed also. Your ETA (Engineering and Technical Assistance) Number will not change; continue to use the ETA number issued to your County or Municipality last year. The second action to be taken by the Board or Councib�is the passing of resolution and execution of the Annual Agency Agreement for the Year 1977. Two copies are enclosed for execution. When you enter the name of your official newspaper in the space provided on Page 2 of the agreement, we ask that you indicate the day of public- ation also. After execution, please return both copies of the ETA Agreement and the Agency Agreement with resolutions to the Office of State Aid in St. Paul. We will return a fully executed copy of each agreement for your files. The Personnel in the Office of State Aid have enjoyed wort `rg with aII of you this past year. We extend to you and your emp l oycas Yi:ry Pfei-e�y Christmas and our best wishes for continued success in th_- Pew+ Year. r 3orcJdh M. Fay State Aid Engineer - -- -- Enclosures: ( 4 ) - -` - - -- - -- - - - 2 - ETA Agreements 2 _ Agency-Agreements RESOLUTION BE IT RESOLVED that pursuant to Section 161.36, Subdivision 1 through 6, Minnesota Statutes, the Commissioner of Transportation be appointed as agent of the City of Edina to let as its agent, contracts for the construction of portions of Municipal Streets, for the year 1977, and the Mayor and Clerk are hereby authorized and directed for and on behalf of the City Council to execute and enter into a contract with the Commissioner of Transportation prescribing the terms and conditions of such contracts in the form as set forth and contained in "Minnesota Department of Transportation Agency Con- tract Form No. 30774" a copy of which said form was before the Council, assuming on behalf of the City all of the contractural obligations therein contained. ADOPTED this 3rd day of January, 1977. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its regular meeting of January 3, 1977, and as recorded in the minutes of said regular meeting. WITNESS my hand and seal of said City this 4th day of January, 1977. City Clerk • AGREEMENT NO. ETA, CITY OR COUNTY OF ENTERED RESOLUTION BE IT RESOLVED, That pursuant to statutory authority, the (County) (Municipal)'Engineer for and on behalf of the (County) (Municipality) of Is hereby authorized to request and obtain from the Minnesota Department of Transportation, needed engineering and technical services during the year of for which payment will be made by the (County) (Municipality) upon receipt of verified claims from the Commissioner of Transportation. (SEAL) (Submit Certified Copies in Duplicate) .Note: Attach_certill cation by (Auditor) (Clerk) with each copy of the resolution. Page No. 3 Mn /DOT 30774(Revised II/76) MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY CONTRACT This Agreement made and entered into by and between the City of hereinafter referred to as the "City" and the Commissioner of Transportation of the State of Minnesota hereinafter referred to as the "Commissioner ", WITNESSETH: WHEREAS, pursuant to M.S. 161.36 the City of desires the Commissioner to act as its agent for the purposes of that statute in accepting federal aid on the cities behalf, for road and bridge construction and in contracting for the construction, improvement or maintenance of roads or bridges financed.either .i.n whole or part with federal moneys: and WHEREAS, M.S. 161.36, Subdivision 2, requires that the terms and condition of the agency be set forth in an agreement: NOW, THEN, IT IS AGREED: That pursuant to M.S. 161.36, the City does hereby appoint the Commissioner its agent with respect to all federally funded projects to be let during the 19 calendar year, to accept and receive all Federal funds made available for said projects and to let contracts pursuant to law for the construction and improvement of City streets. Each project to be covered by this agreement shall be programmed by the submission to the Commissioner of a programming form together with a certified copy of the resolution of the City Council requesting the Commissioner to obtain federal approval for the project(s). Page No. I Each contract will be in accordance with plans and special provisions for said projects on file in the Department of Transportation, State Transportation Building, St. Paul, Minnesota 55155, and Minnesota Department of Highways, Standard Specifications for Highway Construction dated and all amendments thereof, which said plans, special provisions and specifications are made a part of this agreement by reference as though fully set forth herein. In the letting of said contract, it is hereby agreed that the following procedure shall be followed, to -wit: (a) The Commissioner of Transportation shall cause the advertise- ments calling for bids on said work to be published in the Construction Bulletin. He shall also cause advertisements for bids to be published in the officially designated newspaper of the City, which said local newspaper Is hereby designated by the City to be the published at Said advertisement or call for bids shall specify that sealed proposals or bids will be received by the City Clerk of on behalf of the Commissioner of Transportation as agent of said City. Proposals, plans and specifications shall be available for the inspection of prospective bidders at the office of the Department of Transportation, St. Paul, Minnesota 55155, and at the office of said City Clerk and the advertisement shall so state. The bids received in response to said advertisements for bids shall be opened for and on behalf of the Comissioner of Transportation by a District Engineer of the Department of Transportation or such.other engineer of the Department of Transportation as may be from time to time selected by the Commissioner. After said bids shall have been opened, the City Council of the City of shall first consider the same and thereupon Page No. 2 transmit to the Commissioner of Transportation all bids received together with Its recommendation that the lowest bid submitted by a responsible bidder be accepted or that all bids be rejected. Upon receipt of all said bids, the Commissioner of Transportation shall duly cause all of said bids to be tabulated In accordance with law and shall thereupon determine who is the lowest responsible bidder or shall reject all bids. (b) The Commissioner shall supervise and have charge of the construction of said projects after the same has been let. The City agrees to furnish its City Engineer or such other competent registered engineer and assign him to the active supervision and direction of the work to be performed under any contract let for the aforesaid projects. Sd -id engineer so assigned shall act under the supervision and direction of the Commissioner of Transportation. The City further agrees to furnish such other men, services, supplies and equipment as shall be necessary in order to properly supervise and carry on said work. (c)' The Commissioner may make such changes in the plans or the character of the work as shall be recommended by the engineer in charge of the work. If he concurs in such recommendations, the Commissioner may enter Into for and on behalf of the City supplemental agreements with the contractor for the performance of any extra work or work occasioned by any, necessary, advantageous, or desirable change in plans or construction. It is contemplated by the City that the Commissioner of Transportation cannot personally investigate and pass judgment on the various items of extra work and plan changes necessary and desirable during the construction of the projects but that he must delegate such duties to engineers under his supervision and control that are employed by the Department of Transportation. Page No. 3 The City does herely authorize these engineers, so delegated by the Commissioner of Transportation, acting under the general supervision of the Commissioner of Transportation to enter into for and on behalf of the City the supplemental agreements specified in the preceding paragraph hereof. (d) The City hereby authorizes its City Engineer for and on behalf of the City to, from time to time, during the progress of the work on said projects, request the Commissioner of Transportation to furnish for use on said projects specific engineering services to be performed by skilled employees of the Department of Transportation. The Commissioner may but is not obligated to furnish the services so requested. If the Commissioner of Transportation in compliance with such request shall furnish for the use of the City on said projects the services of any Minnesota Department of Transportation employee, then and in that event, the City agrees to reimburse the Trunk Highway Fund for the full cost and expense of the furnishing of such services including all costs and expenses of any kind or nature whatsoever arising out of, connected with, or incidental to the furnishing of such services. (e) The Commissioner shall receive the funds to be paid by the City and the funds to be paid by the United States as Federal Aid funds, for said projects and to pay therefrom when due any and all sums that may become due the contractor to whom the contract is awarded, and upon final completion and acceptance of the work, to pay from said funds the final estimate to said contractor for said work. (f) The Commissioner shall perform on behalf of the City all other acts and things necessary to cause said projects to be completed in a satisfactory manner. Page No. 4 (g) The Commissioner may enter into any agreement for and on behalf of the City with the United States or any officer or agent thereof that may be required or necessary for the purpose of procuring and actually causing to be paid the Federal Aid Funds available for said projects and to that end to bind and commit the City In such agreement to the performance of -- - any and all things required by any law of the United States or of any rule and regulation issued by competent federal authority pertaining thereto necessary for the purpose of procuring and having paid the Federal -Aid available for said projects. (h) The Commissioner may perform on behalf of the City ano other and furhter acts as may be necessary or required under any law of the United States or of any rule or regulation issued by proper federal authority i.n order to cause said projects to be completed and to obtain and receive the Federal -Ald made available _therefor.. - 2 - The City agrees that it will from time to time, after the execution of these presents to make such reports, keep such records and perform such work in such manner and time as the Commissioner of Transportation shall from time to time request and direct so as to enable the Commissioner as its agent to collect.for it the Federal -Aid sought. Said records and reports shall be retained by the city in accordance with the Commissioner of Transportation record retention schedule for Federal Aid projects. - 3 - It is contemplated that the Federal Government will pay to the Commissioner of Transportation as the agent of the City the Federal -Aid funds available to said City toward the.construction of said projects. It is Page No..5 -- further contemplated that the contracts.to be let by the Commissioner as the agent of the City for the construction of said projects shall provide that the contractor, as the.work progresses, shall, from time to time, be paid partial payments designated in said contract as partial estimates and on the completion and acceptance of said work to be paid a final payment designated in said contractoas a final estimate for all work performed. The City agrees to deposit with the Commissioner of Transportation a sum equal to ninety (90) percent of the City share of each contract obligation, to be used in paying the City share of the partial estimates and for advancing the federal share of such estimate payments. Upon determination of the final costs on each contract, the City will be requested to deposit the remaining share of their obligation pursuant to the terms of the contracts let for and on behalf of the .City for the construction of said contracts. At regular monthly intervals after the contractors shall have started work under the contracts let by the Commissioner as agent for the City for the construction of said projects, the engineer duly assigned to and in charge of said work shall prepare a partial estimate in accordance with the terms of said contracts let for said projects and the procedures established by the Office of Construction. The said engineer in charge of said work shall immediately after preparing each partial estimate, transmit the same to the Commissioner in quintuplicate. Each such partial estimate, shall be duly certified by the engineer in charge and by the contractor performing such work. The said engineer duly assigned to and in charge of said.work shall also prepare and submit to the Office of Construction the final esttma.t© data, together with the required project records in accordance with the terms of said contracts let for said projects. Quantities listed on said partial and final estimates Page No. 6 shall be documented in accordance with the guidelines set forth in the applicable documentation manual. In addition to said foregoing partial estimate payments the City agrees to pay to the Commissioner that amount which will be sufficient together with the Federal funds actually allowed and received to pay the final estimate after the same has been prepared and submitted to the Commissioner, approved by the District Engineer or his assistant. The foregoing provisions as to the time and amounts of particular payments shall in no way limit or qualify the City's obligation to pay all of the cost of said projects not paid by way of federal funds. - 4 - When the contractor shall have completed the work on said projects, the City agrees to inspect the same and forthwith upon the completion of said Inspection advise the Commissioner of Transportation whether or not.the work performed should be, by the Commissioner of Transportation as its agent, accepted as being performed In a satisfactory manner. In the event the City should, after said inspection, recommend to the Commissioner of Transportation that he should not accept said work, then the City shall at the time such recommendation is made specify in particularity the defects in said work and the reasons why the work should not be accepted. It is further agreed that any recommendations made by the City are not binding on the Commissioner of Transportation but that he shall have the right to determine whether or not the work has been acceptably performed and to accept or reject the work performed under any said contract. - 5 - It is further agreed that the decision of the Commissioner of Transportation on the several matters herein set forth shall be final, binding and conclusive on the parties hereto. Page No. 7 It is contemplated that the entire cost of said projects is to be paid from funds made available by the United States, by way of Federal -Aid, and by the City. If for any reason the United States fails to.pay -any part of the cost or expense of said projects, then and in that event the City agrees to pay the same. The City further agrees to pay any and all claims or demands of any kind or nature whatsoever arising out of or incidental to the performance of the work.under any contract let for said projects in the event that the Federal Government does not pay the same, and in all events, agrees to save the State of Minnesota and the Commissioner harmless and to pay any and all expenses and costs connected with said projects or the construction thereof which the Federal Government does not pay. - 7 - The City further agrees that 1) Where there is Federal -aid in right -of -way -- The City will meet the requirements contained in the Federal Aid'Highway Program Manual Volume 7. Note: If there is Federal -aid just in relocation, the contract discussed in Chapter 5, Section I, Paragraph IOC, must be executed. 2) Where there is Federal -aid in construction only -- The City will meet the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Policy Act of 1970 together with FHWA regulations implementing Title II of the Act on relocation (FHPM Volume'7, Chapter 5); and Federal Aid Highway Program Manual Volume 7, Chapter I, Section 4, Paragraph 5A pertaining.to civil rights. The Commissioner accepts this said appointment as agent of the City and agrees to act -.in accordance herewith. Page No. 8 DATE RECOMMENDED FOR APPROVAL State Aid Engineer Date APPROVED AS TO FORM AND EXECUTION: DATE (Submit in Duplicate) Page No. 9 CITY OF BY Mayor Attest: City Clerk STATE OF MINNESOTA BY Commissioner of Transportation DATE (SEAL) Mn100T 30774 (Revised 11 -176) MINNESOTA DEPARTMENT OF TRANSPORTATION FEDERAL AID FORM NO. III Be it resolved that pursuant to Section 161.36, Subdivision I through 6, Minnesota Statutes, the Commissioner of Transportation be appointed as agent of the City of to let as its agent, contracts for the construction of portions of Municipal Streets, for the year , and the Mayor and the Clerk are hereby authorized and directed for and on behalf of the City Council to execute and enter into a contract with the Commissioner of Transportation prescribing the terms and conditions of such contracts In the form as set forth and contained in "Minnesota Department of Transportation Agency Contract Form No. 30774" a copy of which said form was before the Council, assuming on behalf of the City all of the contractural obligations therein contained. (SEAL) (Submit in duplicate) Page No. i0 Mn /DOT 30774 (Revised 1U/76) MINNESOTA DEPARTMENT OF TRANSPORTATION FEDERAL AID -FORM NO. 1 -II Be It resolved that pursuant to Section 161.36, Subdivision I through 6, Minnesota Statutes, the Commissioner of Transportation be appointed as agent of the City of to let as its agent, contracts for the construction of portions of Municipal Streets, for the year and the Mayor and the Clerk are hereby authorized and directed for and on behalf of the City Council to execute and enter into a contract with the Commissioner of Transportation prescribing the.terms and conditions of such contracts in the form as set forth and contained in "Minnesota Department of Transportation Agency Contract Form No. 30774" a copy of which said form was before the Council, assuming on behalf of the City all of the contractural obligations therein contained. (SEAL) (Submit in duplicate) Page No. 1.0 BE IT RESOLVED, that pursuant for and on behalf of the City obtain from the Minnesota Dep, and technical services during made by the Municipality upon sioner of Transportation. RESOLUTION to statutory._authority, the City Engineer of Edina is hereby authorized to request and artment of Transportation, needed engineering the year of 1977, for which payment will be receipt of verified claims from the Commis- ADOPTED this 3rd day of January, 1977. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its regular meeting of January 3, 1977, and as recorded in the minutes of said regular meeting. WITNESS my hand and seal of said City this 4th day of January, 1977. City Clerk R E S 0 L U T 1 0 N BE IT RESOLVED, That pursuant to statutory authority, the (County) (Municipal).Engineer for and on behalf of the (County) (Municipality) of Is hereby authorized to request and obtain from the Minnesota Department of Transportation, needed engineering and technical services during.the year of for which payment will be made by the (County) (Municipality) upor receipt of verified claims from the Commissioner of Transportation. (SEAL) (Submit Certified Copies in Duplicate) Note: Attach. -- certification by (Auditor) (Clerk) with each copy of the resolution. Page No. 3 Mn /DOT . 30780 (11/76) STA JJAF M! NNESOTA f* � ' �f • Q� RANSPORTAi `�dina TECHNICAL AND ENGINEERING , ASS I STANCENofiiEMUffTREET • EDINA, MINNESOTA 66424 927 -8861 THIS AGREEMENT, made and entered Into by and between the State of Minnesota acting through its Commissioner of Transportation, hereinafter referred to as the "State ", and the County or City of Edina r , hereinafter referred to as the "User ", WITNESSETH: WHEREAS, the User, as evidenced by Resolution, a copy.of which is attached hereto and made a part hereof as Exhibit A, does hereby request the..State to furnish from time to time,-as needed and specifically requested, technical and engineering assistance pursuant to M.S. 161.39; and WHEREAS, The State is authorized to provide technical and engineering assistance to other road authorities•by M.S. .161.39, and is willing to do so; NOW, THEREFORE, it is mutually agreed by the-parties hereto that -: I. The State shall,. upon written request by the User, provide technical and engineering assistance and such other services as authorized by M.S. 161.39. 2. The State shall keep a'record of its costs and expenses, including overhead costs, in providing assistance and services to the User pursuant to Paragraph .I above, and shall prepare an itemized statement thereof showing the amount due hereunder arid= submit the same to the User on a (monthly) (annual) basis. 3. The User agrees to pay to the Trunk Highway Fund of the State of Minnesota all monies due hereunder and as shown by the Invoices or statements submitted to the User, within 30 days after such submission. Page No. _. -ft IN WITNESS WHEREOF, the State and the User have caused these presents to be executed by their respective officers. WttIll - CITY OF EDINA By Mayor OWdObwoor City Clerk) Date (Corporate Seal) Approved as to form and execution: By (Assistant Attorney General) STATE OF MINNESOTA By Commissioner of Transportation By (State Aid Engineer) Date Page No. 2 January 5, 1977 Yours very truly, City Clerk enclosures ah °r Bus. 888 -2400 881 -5811 Ext. 288 Home 890 -3733 okxn. pi 191— MRS. VIOLET LEHTINEN Division of Public Health Nursing Public Health Counselor 2215 WEST OLD SHAKOPEE ROAD • BLOOMINGTON, MN 55431 PROFESSIONAL STAFF Nurses —all levels of preparation Counselor Public Health Nurse /Educator Health Officer (Medical Doctor) Physician's Assistants Home Health Aids Laboratory Technicians Medical Secretaries The staff nurses are RNs and LPNs who are gradu- ates of all levels of nursing education. Some of the nurses have had additional post graduate education to develop the skills needed to do vari- ous routine physical examinations for adults and children. Their skills are practiced with the super- vision and cooperation of the physicians who work with the Division of Public Health. Assisting and advising the Public Health staff are a number of consultants who are specialists in such fields as family practice, gynecology, path- ology, pediatrics, physical therapy, and psychiatry. G zk �c CITY SERVICES WHO TO CALL: For more information about public health services or to arrange for services, call 881 -5811 extension 288 during DIVISION • regular business hours. To arrange for clinic appoint ments, please call 888 -9988. The counselor's number is 888 -2400. This is a direct confidential line equipped PUBB with a message recorder that is answered 24 hours a day. Senior Citizen services at Creekside Community Center can be obtained by calling 881 -4175. For medi- cal problems or emergencies, your best resource is your HEALT private physician or hospital out - patient department. WHERE TO GO: The Division of Public Health has its main offices at 10100 Morgan Avenue South. Creekside Center, at West 98th Street and Penn Avenue South, is the base of �I operations for Senior Citizen Health services. WHAT TO DO: �Q Anyone can make a referral for public health services— �0 you, your family, your physician. Call one of the numbers listed and request service. Services are offered during specified times and on an appointment basis, so it's III best to call ahead to arrange for service. EMERGENCY SERVICE: Family Physician Police & Fire Emergency .................. 888 -4401 Bloomington Rescue Squad ............... 888 -4401 V Community Chaplaincy Services (24 hrs.) ... 888 -4401 Hennepin County Poison Control ........... 347 -3141 Crisis Intervention Center .................. 347 -3161 Suicide Prevention ........................ 347 -2222 At L Itthe city of Bloomington minnesota PREPARED BY THE BLOOMINGTON PROMOTION AND DEVELOPMENT COMM. a \' a <7 HISTORY OF THE DEPARTMENT INTRODUCTION Public health services were estab- lished as a City function in October of 1960. A physician, sanitarian and two public health nurses were hired to begin this new program. The public health services have been housed in several locations, starting in the Old Moir House, the present site of the Municipal building. For the past six years, personal health has been at 10100 Morgan Avenue South. 1. Over made to health Clinics a a week. 20.000 visits were this building for services in 1975. re held four nights 2. Routine eye screening is done annually on all chil- dren. Each school has a pub- lic health nurse assigned to make regular visits. Personal public health started by of- THE 60'S fering traditional visiting nurse serv- ices. In 1961, Well Child and Immunization clinics were established and in 1966 Family Planning clinics were added. The discovery of new vaccines such as oral polio and measles boosted the importance of public health. Massive public clinics to administer oral polio and measles vaccine were organized. The Division launched the first "GOODBYE MEASLES SUNDAY" campaign in the state and won national acclaim for its success. N In 1966, the introduction of Medicare added new and more comprehensive coverage for home care ser- vices to Older Americans. 3. A care hatreni gets his heart cviecked by the nurse while the home health aide helps dress. 4. Over 3,000 diphtheria immunizations were given at the new City Hall after cases were reported. During the early 70's, services ex- THE 70'S panded in all areas and changinq trends indicated new needs. Greater efforts were made to meet the total health needs of the community. The accent on health promotion and preventive health serv- ices became the theme of the 70s. N A new program for coordinated efforts between police and health was initiated through an LEAA grant. The major thrust of the program was to get sick and addicted persons to treatment rather than court. A full time counselor and health educator were added to accomplish this goal. N Increased incidence of venereal disease resulted in screening and treatment clinics to reduce the prob- lem. Pap smears and breast exams for cancer detection resulted in Well Woman clinics. Both VD and WW clinics expanded the Family Planning clinics into a more com- prehensive Well Adult program. 0 Senior Citizen Health Services were introduced through a Title III grant with the opening of the Creekside Community Center. All existing services were offered and new services added. An out -reach worker became the communication link for seniors in the City to the resources available. The routine blood pressure clinics grew to a City -wide project in 1975 called ''What's Bloomington's BP ?" ThousandF of screenings resulted in the early detection of hyp tension in hundreds of City residents. 0 The adoption by the Federal government to provide Title XIX funding for Early and Periodic Screening to assess the health status of all children enhanced the Well Child Services. Nurses receive special training to evaluate the child's total health status. Public health services in the THE PRESENT City of Bloomington are or- ganized in two major areas. Personal services are in the Division of Public Health, Department of Community Services. Environmental services are in the Division of Building and Environmental inspections, Department of Community Development. An Advisory Board of Health assesses and evalu- ates both personal and environmental community health needs on a continual basis and advises the City Council and staff. Board members are appointed by the City Council for two year terms. The twenty members on the Advisory Board represent both health providers and consumers. on all children during an Early and peri- Power" checkup. 7. Ncme visits are made to explain services, disc and development, safety, communicable disease and follow -up of findings. S. Making sure that every heart is an important part during well child visits. SUMMARY: A high priority on community health is evi- denced by the history of its public health services. The Advisory Board of Health and the City staff will continue to work toward the goals of the General Policies adopted by the City Council. The objectives and goals of this PREAMBLE Division shall be to enable the individual to maintain his maximum potential physical, mental, and social usefulness by the application of the art and science of preventing disease, promoting phys- ical and mental efficiency and prolonging healthy life through organized community effort. Questions and Answers Q. What is a Public Health Nurse? A. A PHN is a Bachelors Degree Registered Nurse with special education in community health. Q. What does a PHN do? A. She helps people develop and carry out a practical plan for promoting health, preventing di- sease and caring for the sick in the home or community. Q. How does the nurse care for a person at home? A, In cooperation with the phy- sician's medical plan, the nurse may provide direct care on an .. intermittent basis to teach the family and /or patient how to pro- vide the care and help the family accommodate care in the home. k"e Q. What if I'm worried about my drinking, having problems with my family or just feeling low or alone? A. A counselor is available to talk with you about your feelings, provide support or assist you in finding an appropriate resource. Q. What are the charges for these services? A. Some services are free of charge, most are charged on a siding fee scale based on ability to pay. There is a maximum charge for each service. Any Bloomington resident is eligible for service, regardless of in- come. Q. Do I need to be sick to use this service? A. No. In fact, the primary purpose of the Division of Health is to prevent disease and promote health. ',.�, ises are b, :,� -hrat ri,atsy patient step to them 14. The birth 15. _:reciting weight i,. u, Q. How do I use this service when I'm wel I? A. The public health clinics of- fer various screening exams de- signed to detect health problems early. Nurses in the clinics and in home visits will take time to explain how you can help pre- vent problems. Q. Do I need a family phy- sician? A. Yes. The Public Health staff works with your physician in pro- viding your care. Q. What do I do if I have a con cern about pollution or a public food establishment? A. The environmental services section handles environmental health problems. Their phone number is 881 -5811, ext. 346. Total Putting it all together!! C''nmmtinity The Division of Public Health exists to promote, support, and maintain the health of our entire community at the highest possible level through education, disease pre- vention, early detection of problems, and nursing care. Listed below are several of the services provided to all Bloomington residents regardless of income. Fees are charged on a sliding scale for some services, others are available free of charge. BLOOD PRESSURE SCREENING: Available to groups and general public. EARLY AND PERIODIC SCREENING: Various screening exams including vision and hearing screening, general physical assessment, Denver Developmental Screening Tool for children 6 months - 21 years. Routine immuniza- tions. Child growth and development guidance. Day and evening appointments available. FAMILY PLANNING —VD CLINICS: Contraceptives; preg- nancy testing, counseling and referral; venereal disease diagnosis and treatment for men , womer ^" ^ ^^' evening appoin available. HOME CARE SE Nurses and aid: limited nursing the home under physician's ord available to ass family in maxim ability to give c. IMMUNIZATION Various immuni, available at low culin testing for and general pul World Health Oi vaccination vali for international i� City of Bloomington PUBLIC HEALTH SERVICE INDEXES 1960 Home Nursing Individuals Served ............................ 394 ............. Home Visits ..... ............................... ...... Illness Visits ..... ............................... Health Promotion Visits ......................... .......�. Adult Health Individuals Served ............................. ....... N Clinic Sessions .. ............................... ......... — Family Planning Visits ................... . . . . . . ......... — Venereal Disease Visits .......................... ....... Well Adult Visits . ............................... ...... ... ! Children's Health Individuals Served .............................. ...... ... 10J Clinic Sessions .. ............................... ...... ... 15 Well Child Visits . ............................... ...... ... 397 Early and Periodic Screenings ................... — Immunizations (Open Clinic) .................... .......... 7,504 Tuberculin Tests (Open Clinic) ................... .......... 33 Public Information and Education ~ Group Sessions .... .. ...... ..... ........ ...... InclivOiiiiLls in Class......... .... .......... IndiYis in In Ih4iv � to Indiv+ Is in Study h .. . School Support Students Served ............................. School Visits ..................... . Group Visits ...................... Individu ............ ing / Counseling.. . Counseling Individuals Served . _ .. i Counseling Sessio .............`... ..... Alcohol/ Drug Relate ...... ....................�.......... Emotional Health ............................... .......... Senior Center Health Individuals Served .............................. Clinic Sessions .. ............................... Blood Pressures . ............................... Well Adults ...... ............................... Screening....... ................................ Therapeutic Visits .............................. Out -Reach Contacts ............................ Counsel, Teach, Nutrition ....................... 1965 1970 1 1975 26 9 973 AMME 4 4510 1 � 2J074 11210 0.37 $21 744 �665 78 1,395 450 2,148 w16 55 p6 210 32 803 4,185 1.547 354 1,148 401 144 407 .......... — 871 .......... — 195 .......... — — 2.306 .......... — — — 127 .......... — — — 635 — , — -- 203 — — — 259 — — — 387 MEMORANDUM TO: Gary West 1 -3 -77 Ken Esse Dave Velde Marcia Mohr Bill Hansen Jay Brisk FROM: Tom Melena SUBJECT: Community Health Act, Contract Explanation and Introductions Wednesday, 5 January 1977, from 10:00 a.m. to 11:00 a.m. Yvonne Hargens of the Bloomington Public Health- Division will be available in the Conference Room. Yvonne has requested a staff meeting of contact people for the Edina Health Program. The police for referral people, the fire for referral and medicine expertise, the park and recreation for the Senior Center, the Health Department for contact and referral, Personnel for City employee referral, and myself for administration. During the meeting, both the Health Act and Contract will be discussed as will possible programs and their implications and implementation. So please be prepared to add your 2 cents worth. TM:nr BUDGET OVERVIEW YOUTH ACTION BLOOMINGTON CITY CONTRACT CONTRACT SUPPLIED $ $ Y 63,000 35,250 6,300 3,700 2,500 2,500 28,500 5,000 . 5,000 167,000 S.13,800 $ 74,950 .$230,000 $318,750 COST SUBSIDY ENVIRONMENTAL HEALTH Food Service Inspection $ 26,600 $ Public Health Lab 7,800 Community Sanitation 5,500 Housing Maintenance 9,400 Environmental Pollution Control 13,700 3,000 $ 4,000 DISEASE PREVENTION Children's Health $ 11,750 Adult Health 11,750 Senior Center Health 11,750 $ 35,250 $ 29,000 NURSING SERVICES Counseling $ 10,000 School Health 5,000 $ 15,000 $ 5,000 HOME HEALTH Home Nursing $ 28,500 $ 25,000 .HEALTH EDUCATION Public Information E Education $ 10,000 EMERGENCY MEDICAL SERVICES Paramedics $167,000 $ 16,000 TOTAL $318,750 $ 79,000 YOUTH ACTION BLOOMINGTON CITY CONTRACT CONTRACT SUPPLIED $ $ Y 63,000 35,250 6,300 3,700 2,500 2,500 28,500 5,000 . 5,000 167,000 S.13,800 $ 74,950 .$230,000 $318,750 r JOINT POWERS AGREEMENT (Community Health Services) THIS AGREEMENT, made and entered -into this day of 1976, by and between the CITY OF BLOOMINGTON, a Minnesota municipal corporation, in the County of Hennepin„ State -of Minnesota [ "Bloomington "], and the CITY OF EDINA, a Minnesota - municipal corporation, in the County of Hennepin, State.of Minnesota [ ".Edina "], WITNESSETH: WHEREAS, Bloomington warrants and represents that its Division of Public Health is a duly certified public health agency operating in accordance with all applicable federal and.state requirements; and WHEREAS, Bloomington's Division of Public Health provides community health services, including, but not limited to, nursing services, home health services, disease prevention and control services, family planning services, early detection of health problems, nutritional services, and health education; and WHEREAS, Edina desires to promote, support, and main - -fain the health of its residents by providing. community health services, including education, disease prevention, early detec- tion of health problems, and nursing care, at a nominal fee to those making use of such services, and to contract with Bloomington for Bloomington, through.its Division of Public Health, to provide such services to residents of Edina; and WHEREAS, the governing bodies of'Bloomington and Edina are authorized by Minnesota Statutes, Section 145.914, Subdivision 5, Section 145.917,.- Subdivision 3, and.by Minnesota Statutes, Section 471.59, to.provide community health services .and-to enter into agreements with each other for the providing by Bloomington of community health services to residents of Edina. NOW, THEREFORE, the parties.hereto, for and in con- sideration of the covenants.hereinafter set forth,. agree as follows 1.. Bloomington, through -its Division of Public Health, agrees to-provide residents of Edina with the following community health services [the "Health Services "]: A. Home care services involving intermittent home visits by nurses, aides, or therapists for individuals or families suffering illness, with treatment to be provided .in--accordance with a medical plan of care determined either by Bloomington or by a qualified physician acceptable to Bloom- ington, and periodic home visits for assessment, observation, evaluation, preventive health techniques, and follow -up of clinical findings. -2- B.. Adult health services consisting of clinical sessions in the areas of family planning, venereal disease and communicable disease prevention, and clinical services for well women dealing with gynecologic health screening, teach - ing, and counseling on female .health issues. C. Children health services comprising clinical sessions for well children, early and periodic screening, and communicable disease testing and -- immunization. D. Public health- informational and educational . services, including providing any and all groups requesting the same -with speakers on health - related topics, and assisting such groups in developing health programs. -E. School health support services involving screening, teaching, and counseling of students. F. Senior citizen health services, including clinical screening, therapeutic visits, outreach contacts, counseling, teaching, nutritional services, and well -adult visits. G. Counseling on any or all of the foregoing health services, with individuals, couples, families, and groups requesting the same, including chemical dependency counseling. 2. The Health Services shall be provided and rendered hereunder to the residents of Edina in the same manner, to at - -least the same extent, and with at least the same quality and :kind of personnel, equipment, and facilities as the Health -3- Services are provided and rendered to residents of Bloomington, it being the intent and purpose of this Agreement to provide and render.the Health Services equally to residents of Blooming- ton and Edina, without discrimination in any way. In addition, Bloomington agrees (i) to provide the Health Services at para- .graph 1.F. at -such senior citizen centers as are from time to time designated by Edina, and (ii) to provide mobile mini - clinics for special uses such as blood pressure testing and immunizations at least six (6) times during the term of this Agreement, at each of the three following locations in Edina: Edina City Hall, 4801 West 50th Street; Edina Fire Station, 6250 Tracy Avenue; and Edina Senior Center, 7151.York Avenue South.._ The•mobile mini- clinics shall be set up on such days, and for such hours during such days, as Bloomington shall determine, and need not be set up at the same time in all of said locations, but during the term of this Agreement a mobile mini- clinic shall be set up at least six (6) times, and for at least .eight (8) hours -each time, at each such location. Bloomington shall -give a schedule of dates and times when such mobile mini - clinics .shall be established at least thirty (30) days in advance of the scheduled dates. 3. Bloomington shall provide the Health Services -pursuant hereto on a- confidential basis, using capable, trained professionals. 4. All Health Services to be rendered hereunder by Bloomington shall be rendered pursuant to and subject to public health policies, rules, and procedures now or hereafter, from time to time, adopted by the Bloomington City Council, and in full compliance with all applicable state and federal laws, -. provided however, that (i) no such policy, rule, or procedure hereafter adopted by the Bloomington City Council shall in anyway affect,. modify, or change the obligations, duties, liabilities, or rights of the parties hereto as set out in this Agreement, or reduce or detract from the kind, quality, and quantity of Health .Services to be provided hereunder by Bloomington to residents of Edina, and (ii) all such policies, rules, and procedures shall be uniformly applied to all persons receiving Health Services from Bloomington, whether residents of Edina, Bloomington, or any other municipality. Edina agrees to adopt the same policies, rules, and procedures as are from time to time adopted by Bloomington, if determined by Edina to be necessary or desirable to facilitate or regulate the provision of Health Services by Bloomington to residents of Edina pursuant hereto. 5. Edina agrees to pay to Bloomington, for the pro- vision of Health Services pursuant hereto, amounts and on terms as follows: A. The sum of $75,131.40 ($1.66 /capita as per 1975 County popu a ion igures) ($18,795.35 ) dollars (the "Quarterly Payment "] shall be -5- paid to Bloomington within fifteen (15) days of the receipt by Edina of each of the reports to be given pursuant to paragraph 5.B. hereof, subject, however, to the provisions of paragraph 5.C. hereof. B. On April 15, July 15, and October 15, 1977, and on January 15, 1978, Bloomington shall send to Edina a statement, certified by the person in charge of Bloomington's Division of Public Health as being true and correct, and covering the period of the three (3) calendar months preceding the month in which the report is given, and setting forth, in such detail as Edina from time to time shall reasonably require, the number of persons served, the kinds of Health Services delivered, the locations where such services were delivered,.and such other information as Edina shall reasonably request. C. No payment or payments need be made by Edina under this Agreement while Bloomington is in default under any of the terms and conditions hereof to be by Bloomington performed. Funds.to be held for services not performed shall not exceed an amount equal to one - fourth (4) of contract price. 6. In the event Edina desires to inspect the financial books and records of Bloomington, Bloomington shall make its financial books and records available at the Bloomington City Hall for inspection and copying by Edina, or any agent, employee, or representative of Edina, at reasonable business hours. 7. It shall be the sole responsibility of Bloomington to determine the qualifications, functions, training., and per- 10 formance standards for all health service personnel who render Health Services under this Agreement; provided, however, that Bloomington agrees that all such personnel shall'be capable, trained professionals. 8. Edina agrees to facilitate the orderly transfer of medical records from its prior health service contractor, Suburban Public Health Nursing Service, to the Bloomington Divi- sion of Public health. 9. Bloomington's Division of Public Health will com- municate not less often than monthly with the Edina Health Department, Edina Department of Safety, and Edina Department of Parks.-and Recreation relative to the Health Services to be performed hereunder by Bloomington, such communication to be in the form of reports, conferences, or consultations, as the respective Edina departments from time to time shall request. Also, all reports relating to the providing of Health Services I that are given by Bloomington's Division of Public Health to the Bloomington City Council or to the City Manager during the term of.this Agreement shall also, and at the same time, be given to Edina. 10. Bloomington also agrees to send to Edina an annual report describing the activities performed and Health Services rendered pursuant to this Agreement. Such report shall be in such detail and form as Edina may reasonably from time to time request. The annual report shall be sent with and in addition to the last quarterly report required.by paragraph 5.B. hereof. Also, at Edina's request, made not more than two (2) times -7- during the term of this Agreement, responsible administrative officers of.Bloomington's Division of Public Health shall attend meetings of the Edina City Council to answer questions and give further information relative to the activities performed and Health Services rendered under this Agreement. 11. Bloomington hereby agrees to maintain in force its present policy of comprehensive liability insurance and medi- cal malpractice insurance in the minimum amount of Five hundred thousand dollars ($500,000), for the term of this contract. A copy of the policy or policies issued shall be furnished to Edina. Said policy shall be with an insurance company authorized to do business in Minnesota. 12. This Agreement shall be for -a period from January 1, 1977, to December 31, 1977, provided that either party may termi- nate the same by thirty (30) days' written•notice to the-other. Upon such termination, all obligations and liabilities of the parties hereunder shall cease and terminate, except that the provisions of paragraph 11 hereof shall continue and survive such termination. Also, in the event of termination pursuant hereto, the Quarterly Payment next.due shall be prorated and paid for only the period ended on the date of termination, and Bloomington shall send to Edina, within thirty (30) days after such termi- nation, a report in the form required by paragraph 5.B., and shall also then send a final report in the form of, and in lieu of, the annual report required by paragraph 10 hereof, and Edina shall pay such reduced Quarterly Payment for the period ended on the date of termination, within fifteen (15) days after receipt of both of such reports. 13. Bloomington and Edina understand and agree that each of them shall apply and qualify, independently and separately, for any and all grants, matching funds, and payments of all kinds from state, federal, and other governmental bodies relating to, or for the provision of, any or all of the Health Services, and any and all such grants, matching funds, and payments shall belong to the recipient and be used and applied as the recipient thereof shall determine, without regard to this Agreement. 14. All notices, reports, or demands required or permitted.to be given under this Agreement shall be in writing and shall be deemed to be given when delivered personally to any officer of the party to which notice is being given, or when deposited in the United States mail in a sealed envelope, with registered or certified mail, postage prepaid thereon, addressed to the parties at the following addresses: WOM To Bloomington: 2215 West Old S11- akopee Road Bloomington, Minnesota 55431 Attention: To Edina: 4801 West 50th Street Edina, Minnesota 55424 Attention: City Manager. Such addresses may be changed by either party upon notice to the other party given as herein provided. IN- 11ITNESS WHEREOF, the parties hereto have caused. this Agreement to be duly executed and their corporate seals to be affixed hereto the day and year first above written. CITY OF BLOOMINGTON by Its and Its CITY OF EDINA by`J "ts` oit a d / /, /., I s Manager j -10- ----------- ----------------------------- — ----- A UALS, ITF . C,c�1 G7- 1 1. C-;Z7, c-,- IT NURSING PRACTICE CODES 01 ASSESSvlaj: appraisal of a situation to establish a nursing care elan identify needs, set goals and define priorities, Includes discharge pianning.i 02 COUNSELING: planned intervention to effect change or to give support in the area of emotional needs. Includes individual, family and group counseling. Applies .primarily to areas of emotional and mental health. 03 DRUG THERAPY:. administration of medication or immunization, observation of effect- iveness and side effects, instruction in action and dosage of drugs. 04 MAINTENnJCE NURSING: services provided to support a restored level of wellness. 05 INFORMATION REFERRAL: information dissemination regarding resources, evaluation with appropriate referral and community liaison activities including public speak- ing. (Includes EPS outreach and follow —up activities,) 06 -LIFE STYLE, PDJUSTITITS: assistance with major changes in life habits, e.g. following; a heart attack or stroke and in chronic diseases. Applies primarily to a medical or surgical problem. 07 PHYSICAL MONITORING: temperature, pulse, respirations, blood pressure, tuberculin testing, weight and other screening and testing activities. (Does NOT include supervision of H.H.A.S. — see #11 below.) 08 NUTRITION COUNSELING:. assessment and teaching of normal nutrition and special dietary problems. 09 OBSERVATION/EVALUATION: systematic data gathering according to a specific set of critera. Consideration of the effectiveness of the plan of care with appropriate changes. 10 PRIMARY PREVENTION: informal teaching to promote and support the development of health patterns of living for individuals and families -in the areas of norr_al . growth and development, parenting, family process, aging process, etc. 11 SUPERVISORY ACTIVITY: supervision of any other person providing a direct service activity, e.g. Home Health Aides, school and clinic support personnel. 12 TEACHING: planned instruction in all levels of health promotion and illness process, e.g. hypoglycemia versus hyperglycemia, precautions following total hip replace- ments, Expectant Parents' Classes. 13 TECHNICAL PROCEDURFS: physical care activities with related instruction including personal care, colostomy care, catheter insertions, dressing changes, irrigations, skin care, etc. (Includes R.O.M. and P.R.O.M. — items formerly coded under mobility.) 14 OTHM: to be used when none of the above apply: i.e. if a record is closed in the office without a visit, etc. 15 OPTIONAL: to be used for "research." Contact Community Nursing Office. Community Nursing Section 10/1976