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Home My WebLink About1977-12-29_YEAR END MEETINGAGENDA EDINA CITY COUNCIL SPECIAL MEETING DECEMBER 29, 1977 4:30 P.M. ROLLCALL I. RECOMMENDATIONS AND REPORTS A. Appointment of Commissions and Boards B. Report of M.A.M.A. - 320 Negotiating Committee (Continued from 12/19/77) C. Association of Metropolitan Municipalities Legislative Policy (Con- tinued from 12/19/77) * D. Metropolitan Sewer Board E. Clerk's Report F. Award of Bids 1. 4 Wheel Drive Articulated Loader (Continued from 12/19/77) II: RESOLUTIONS * A. 1978 Salaries III. FINANCE * A. Estimated Expenditures and Recommended Transfers B. Claims Paid. Motion of , seconded by , for payment of the following claims as per pre -list: (Not available until 12/29/77) _ . PLANNING Director Planning Aide (3) Secretary .� ADMINISTRATION Manager Administrative City Clerk Secretary PBX Operator Administrative Secretary Assistant ANNUAL BUDGET $ 37,000 $ 6,420* APPROPRIATION TRANSFER 13,598 910 1978 BUDGET 16,692 468 PERSONAL SERVICES 286 7,826 8,060 ADJUSTMENT BUDGETED REVISED REQUIRED $ 20,020 $ 20,956 $ 936 34,164 35,191 1,027 4,650 .5,018 368 58,834 $ 61,165 2,331 Assistant -Legal Contractual services (Senior Management Consultant) FINANCE Director Secretary Accountant -Data Processing Cashier Accountant Accounting Clerk ('�) Clerks -Auto licenses (2) Part -time help, auto licenses Clerical ASSESSING Assessor Deputy Assessor Deputy Assessor Secretary Assessment Clerk Appraiser . .PUBLIC WORKS ADMINISTRATION Director Secretary $ 43,420 $ 37,000 $ 6,420* 12,688 13,598 910 16,224 16,692 468 109088 10,374 286 7,826 8,060 234 159002 15,210 208 9,698 9,984 286 $114,946 $110,918 $ 4,028* $ -0- $ 10,855 $10,855 $ 31,512 $ 32,110 $ 598 10,790 11,102 312 10,660 10,660 -0- 10,920 11,232 312 10,920 11,232 312 4,160 4,498 338 17,408 17,954 546 2,500 29500 2,500 2,500 $101,370 $103,788 $ 2,418 $ 22,568 $ 23,998 $ 1,430 16,900 14,755 2,145* 16,198 12,610 3,588* 10,920 11,232 312 .: 7,618 7,540 78* 13,130 139702 572 $ 87,334 $ 83,837 $ 3,497k $ 31,512 $ 21,333 $10,179* .4,251 4,381 130 $ 35,763 $ 25,714 - $10,049* APPROPRIATION TRANSFER CONTINUED PUBLIC WORKS ENGINEERING Assistant Engineer Supervisor of Surveys Supervisor of Designs Supervisor of Inspection Aide III (3) Aide II Rodman Secretary (') Overtime and summer help PUBLIC WORKS SUPERVISION AND OVERHEAD Superintendent Administrative Assistant Cost Clerk (�) POLICE PROTECTION Chief Captain Lieutenants (5)- Sergeants (6) Patrolmen (26) Patrolmen Patrolmen Patrolman (1) Detectives (3) Dispatchers (5) Secretary (2) Clerk- typist Overtime and Court Alcohol Safety Action Program Part -time clerical Community Service Officers (2) PERSONAL SERVICES ADJUSTMENT BUDGETED REVISED REQUIRED $ 18,850 $ 18,850 19,656 20,228 $ 572 19,656 209228 572 19,656 201,228 572 47,502 48,828 1,326 12,298 12,636 338 8,892 10,582 8,892* 4,251 4,381 130 6,000 6,000 410 $156,761 - $151,379 $ 5,382* $ 24,024 $ 24,700 $ 676 14,092 14,482 390 3,965 4,082 117 $ 42,081 $ 43,264 $ 1,183 $ 23,912 $ 24,596 $ 684 27,466 27,700 234 119,884 123,036 3,152 134,563 135,083 520 481,759 481,759 10,582 10,582 57,902 57,902 66,274 66,684 410 19,1.10 19,682 572 6,942 7,150 208 13,500 13,500 5,000 59000 $966.894 $972,674 $ 5,780 APPROPRIATION TRANSFER CONTINUED FIRE PROTECTION Director (Public Safety) Assistant Chiefs (4) Drivers and Inspectors (4) Firemen (3) Firemen (1) Firemen (5) Firemen (2) Secretary Firemen - Part time Paramedics (6) CIVILIAN DEFENSE Director ANIMAL CONTROL Dog Officer Overtime and extra help PUBLIC HEALTH Sanitarian Medical Officer Secretary ('k) Assistant Sanitarian Laboratory Technician (1/3) Summer help: Laboratory (1/3) General INSPECTIONS Building Official Assistant Inspector Mechanical Inspector Clerk Assistant Inspector (CETA) PARK AND RECREATION ADMINISTRATION Director Assistant Director Program Supervisor Secretary Recreation Specialist Clerical - Part time Clerk - typist (1/3) Paid Leave Training PERSONAL SERVICES ADJUSTMENT BUDCF,TED REVISED REQUIRED $ 31,512 $ 32,110 $ 598 84,942 87,376 2,434 71,708 75,785 4,077 69,896 54,190 15,706* $ 74,225 18,490 18,490 81,591 83,217 1,626 21,736 .24,723 2,987 9,282 9,542 260 20,000 20,000 $ 4,948 105,314 110,768 5,454 $495,981 $516,201 $20,220 $ 4,220 $ 4,342 $ 122 $ 10,000 $ 11,050 $ 1,050 2,500 2,500 $ 12,500 $ 13,550 $ 1,050 $ 20,020 $ 20,592 $ 572 300 300 4,650 5,018 368 16,146 16,640 494 5,668 5,833 165 1,000 1,000 5,200. 5,200 $ 52,984 $ 54,583 $ 1,599 $ 20,878 $ 21,892 $ 1,014 17,160 17,654 494 13,500 14,742 1,242 7,945 7,280 665* 14,742 15,158 416 $ 74,225 $ 76,726 2,501 29227 2,427 200 $ 24,000 $ 26,702 $ 2,702 18,000 19,448 1,448 15,990 15,990 8,190 8,424 234 12,220 12,584 364 3,500 3,500 29227 2,427 200 31,000 31,000 500 500 $115,627 $120,575 $ 4,948 APPROPRIATION TRANSFER CONTINUED TueUCFRA TA Planning - Personal services Administration: Personal services Contractual services Finance Assessing Public Works: Administration Engineering Supervision and Overhead Police Protection Fire Protection Civilian Defense Animal Control Public Health Inspections Park and Recreation Administration TRANSFER FROM Contingencies PERSONAL SERVICES ADJUSTMENT BUDGETED REVISED REQUIRED $ 2,331 $ 4,028* 10,855 6,827 2,418 3,497* 10,049* 5,382* 1,183 5,780 20,220 122 1,050 1,599 2,501 TOTAL $25,103 $ 4,948 $30,051 . A a STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF POSTING NOTICE I, the undersigned duly appointed and acting Police Patrolman for the City of Edina, County of Hennepin. State of Minnesota, do hereby certify that I have, this date, posted copies of the attached and foregoing on three official Ci y Bulletin Boards, as follows; 1. y Hall, ?2 4001 W. 50th Street 2.. 50th and France Business Area (39 W. 50th St.) '. Amundson Avenue Shopping Center. Dated — — Sinned 0 o ice atrolman Signed and sworn to before me, a Notary Public in and for Hennepi.n County, Minnesota, this, the I)- 1� day of /�Lc z-- 19 ') -) R -74 CITY OF EDINA 4801 W. 50TH STREET EDINA, MINNESOTA 55424 NOTICE OF SPECIAL MEETING NOTICE IS HEREBY GIVEN that the Edina City Council will meet in special session on December 29, 1977, at 4:30 p.m. in the Conference Room of the Edina City Hall, 4801 W. 50th Street. BY ORDER OF THE EDINA CITY COUNCIL. Florence B. Hallberg City Clerk association of metro porian municipalities TO: MEMBER MUNICIPALITIES (Chief Administrative Official and Designated Delegate). RE: Membership meeting on January 5, 1978 .... Proposed By -Law Amendments: 1 'DAT'E: December 21, 1977 In addition to consideration of the proposed new Legislative Poli- cy, as noted in the original membership meeting notice dated Decem- ber 7, 1977, two proposed By -Law Amendments will also be considered. The By -Laws Committee met on December 19, 1977 and adopted the en- closed By -Law amendments for consideration at the membership meet- ing. In accordance with Article XII of the AMM By- Laws,... "the By -Laws may be amended, repealed or altered, in whole or in part, at an annual, regular or special meeting by a two thirds vote of all municipalities voting, providing that the amendments have been mailed out to members at least seven days prior to the meeting "... .... Additional Policy on Land Use: Also enclosed is one additional proposed legislative policy to be considered on January 5th. This proposed policy deals with agri- cultural land use and has not as yet received Board approval and, therefore, is subject to change- The Board will consider this policy prior to the membership meeting. R E M I N D E R! 3ENERAL MEMBERSHIP LEGISLATIVE POLICY MEETING THURSDAY, JANUARY 5, 1978 8:00 P.M. ST, LOUIS PARK RECREATION CENTER NOTE: We request that the administrative official receiving this mater- ial make distribution to the appropriate city officials. 300 hanover bldg. 480 cedar street, st. paul, minnesota 55101 (612) 222 -2861 Bull etin ... Re January 5, 1978 membership meeting Enclosure 1 ..Proposed Amendments to AAIM By: -Laws: ARTICLE VII OFFICERS SECTION 3. ELIGIBILITY, To be eligible to be elected and to serve or to continue ,t'o. serve as an elective officer of the Association, a person shall be an of- ficer of a member municipality. Any vacancy in an.elective office shall be filled for the remainder of the term by`the Board of Direc- tors, except- `that'a vacancy in the office of President shall be filled for the remainder of the term by the succession.of the Vice President, and a vacancy in.the office of Director occurring at the annual.meeting shall be filled by election at the annual meeting for the remainder of the term. The provisions of this section.shall not apply to the office of the immediate past president. Any member of the Board of Dizector.s.who is absent for .three con- secutive meetings or who is absent for any four regular meetings in any one membership year shd" :ii -`be- deemed -°_to- have- resi7ned -from tie- B ®ara�; -a�sd- the= �raee�e�af��ed- es- gvr ®ar2etes -�zr�- this- �eetie43a-- rTissg �eeesse� - eeersrr�ragmes- e- res�t�t- ®�- t�i�s- a�te:sda� see- pr ®b�stess- need -tset ise- €fed- �Sg- asether- ® €ea - ®f- the - sere °ergo is found to be non - participating as a Board member and the Executive Director shall forward a letter to the members of that officer's city council so informing them of that Board members.poor attendance record. ARTICLE VIII BOARD OF DIRECTORS SECTION 3. A quorum of the Board shall be er'ght nine Directors Officers 4m et 4neiud:ing- the- Pres'sdent7 -mice- President -er- Past - President }7 and action by it shall require the favorable vote of a majority but not less than seven members. NOTE: Crossed out wording (ei9rht) is..that language being deleted and underlined wording (nine) is new language being added. Exist- ing wording to be retained is typed as is. -1- Bulletin.... Re January.5, 1978 membership meeting Enclosure 2 ....Additional Policy on Land Use: PART TWO X AGRICULTURAL:LA.ND USE /GREEN ACRES LAW There is a growing concern about agricultural land use issues in Minne so-ta, especially urban areas of the state, because of the existing con - iflict between development and preservation of agricultural land. The problem is like a double edge sword and.can best be stated by asking the question: How to ensure cost effective orderly and contiguous develop' - ment where it should take place and to preserve agricultural land from development where development should not take..place. There.is an increased incidence of development in rural areas, both out- side of.incorporated cities and outside of the normal service areas within incorporated cities. This is and has caused the premature exten- Sion of.expensive.utilities through undeveloped land and the elimination of good agricultural land which otherwise should remain productive. It also causes the under utilization of in- place utilities and land in the cities and, to some extent, is promoting urban deterioration. This has been characterized as hopscotch development. The existing Green Acres Law works to the detriment of cities in plan - ning for development within their boundaries. Under the existing Green Acres Law, it is entirely up to the land owner whether or not to take advantage of this law. If used, land taxes are reduced and all sewer and water assessments are deferred until the land owner chooses to either sell or otherwise terminate the Green Acres classification. Thus, a city is unable to plan with any certainty.for the development of a particular parcel of land which is or may be included in the Green Acres classification. In the metropolitan area, the Metropolitan Council has developed and is attempting to implement an Urban Development/Agricul- tural Preservation Policy. Green Acres, as it exists, is contrary to the Council policy, as well as sound municipal planning principles and processes. Therefore, the AMM proposes the following policy for Legis- lative consideration: 1. ANY TAX ABATEMENT AND SPECIAL ASSESSMENT DEFERRAL SYSTEM SHOULD BE COORDINATED WITH LOCAL PLANNING AND ZONING SO THAT WHEN THE LOCAL GOVERNMENT ESTABLISHES A LAND USE FOR THE PROPERTY INCONSISTENT WITH AGRICULTURAL USE THE TAX ABATEMENT AND SPECIAL ASSESSMENT DEFERRAL TERMINATES. 2. THE LEGISLATURE SHOULD ESTABLISH A STATE POLICY ON THE ISSUE OF AGRI- CULTURAL LAND PRESERVATION WHICH PROVIDES POLICY DIRECTION TO LOCAL GOVERNMENT UNITS IN IMPLEMENTING THEIR LAND USE CONTROLS. THIS POL- ICY SHOULD DISCOURAGE THE DEVELOPMENT OF AGRICULTURAL LAND OUTSIDE OF THE SERVICE AREAS OF CITIES. -2- ' Enclosure 2, continued., ... 3. SPECIFICALLY CONCERNING THE METROPOLITAN AREA AND LAND USE LEGIS- LATION FOR THE METROPOLITAN AREA, THE FOLLOWING SUGGESTED FACTORS SHOULD BE TAKEN INTO ACCOUNT: a) RURAL AREA AS DEFINED BY THE METROPOLITAN DEVELOPMENT FRAMEWORK AND LOCAL COMPREHENSIVE PLANS - -- CONTROLS SHOULD BE PROVIDED TO ENSURE THE PRESERVATION OF THIS LAND FOR AGRICULTURAL USE. b) URBAN SERVICE AREA AS DEFINED BY THE METROPOLITAN DEVELOPMENT FRAMEWORK AND LOCAL COMPREHENSIVE PLANS - -- CONTROLS SHOULD BE PROVIDED TO ENSURE ORDERLY TRANSITION FROM AGRICULTURE TO UR- BAN USE. THESE CONTROLS SHOULD INCLUDE CITY DETERMINATION OF TERMINATION TIME, ASSESSMENTS DUE UPON TERMINATION, SPECI- FIC QUALIFYING AGRICULTURAL USES SHOULD BE DEFINED, LAND SHALL BE ASSESSED FOR TAX PURPOSES AT ITS HIGHEST AND BEST USE AFTER TERMINATION, SPECIFIED LENGTH OF TIME EXTENDABLE AT CITY OPTION, AND OWNER OPERATOR ONLY MAY QUALIFY. NO PENALTY SHOULD BE PROVIDED UPON TERMINATION OF GREEN ACRES STATUS UNLESS THE LAND OWNER PREMATURELY TERMINATES THE GREEN ACRES CONTRACT. PENALTIES OF THIS TYPE NEED NOT BE LEGISLATED BUT COULD BE NEGOTIATED WITHIN INDIVIDUAL CONTRACTS. -3- MEMORANDUM December 27, 1977 To: Kqpneth Rosland, City Manager ames Van Valkenburg, Mayor Council Robert Buresh, Director of Public Safety Craig Swanson, Police Chief From: Arlin Waelti, Administrative Assistant Re.: Phasing Out of Special.Peace Officers at.Southdale Attached is a memorandum I drafted for Chief Swanson this past.July in response to his request that I research the legal status of the security police at Southdale. As the memorandum indicates, the.legal status of the security police was highly questionable and left the City potentially. vulnerable to liability for actions of inadequately trained personnel at Southdale which was holding itself out as being under the direction and supervision of the Edina.Chief of Police. Since our research of this past summer, Chief Swanson has met with represent - atives of Dayton Hudson Corporation and has.effectively phased out the City's . association with the special police. It is my understanding that he has offered to work with them in areas of firearms training, if they so request, and to work closely with them through the City's police force regarding police matters at Southdale. However, the Edina association with the Southdale Special Police has noi7 been terminated. AW:md attachment DATE: TO: FROM: RE: July 5, 1977 Warren Hyde, Manager; Bob Buresh, Director of Public Safety; Craig Swanson, Police Chief.; Jay Brask, Research, Planning, and Training Arlin Waelti, Administrative Assistant Special Peace Officer at Southdale Center Since the 19501s, Edina has appointed and sworn into. service , special peace officers as employees of the private police at Southdale. These officers are not agents of the City of Edina, are not compensated by the City of Edina, and are not subject to the basic personnel policies of the City. The special peace officers jurisdiction is limited to the Southdale Shopping District except they may, in fresh pursuit, follow individuals into Edina for offenses committed within the Southdale Shopping District.' ISSUE: What is the legal status of this -class;ific,ation .o.f officer? What is the scope of responsibility -and `liability of the City regarding the special police? RESEARCH: To qualify as a peace officer, a person must come within the definition of peace officer as given in Rule 201(j) of the Minnesota Peace Officer Training Board, which is ,as follows: "The term "Peace. Officer" means any employee of a.municipality or state law enforcement agency paid by public funds who is responsible for the prevention and detection of crime and the enforcement of the general criminal laws of the state and who has the full power of arrest, and shall also include Minnesota Highway Patrol and State Conservation Officers." In addition, Rule 206 (a) provides: "All peace officers... appointed after July 1, 1967, must commence attendance in a certified basic course at a certified training school within one year from the time of. their appointment and complete such course within six months of, the date of enrollment. All peace officers within the purview of 1•iinn. Stat. 626.846, subd. 2, who fail to satisfactorily complete the basic, course shall forfeit their positions." It appears from the above State Regulations that it is necessary to meet the following minimum requirements. (1) To qualify as any type of police officer, a person would have to be an employee of the City or a State agency. The appointment document,from the City of Edina specifically denies that the special police officer is an employee. (2) A peace officer must have.:. full power of arrest.. The special peace officers have only a citizen power:,` of arrest. (3) - In-addition, a police officer in any city over 1,000 population must satisfactorily complete the basic peace officer training course within shortly pore than a year after beginning employment or forfeit their position. The special,peace officers are not trained in the State basic peace officer training. Without full power of .rreat, empl�yee status, or peace officer training, we know that. the Special peace of. f l&irs are not peace officers. e 01 Knowing what they are not, let us explore what the special peace officers are. The materials given to me that I examined stated that the City of Edina provides (1) the special peace officer with a special badge or emblem designed and adopted by the Edina Police Department (which remains the property of the police department), (2) that the officer will serve under the direction and supervision of the Chief of Police, and (3) requires that the special officer take an oath that he or she will uphold the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of special police officer. The duties are not defined. CONCLUSION: It appears that the special police officers appointed by the City of Edina are basically a non - entity. These officers have undefined duties under the undefined direction and supervision of the Edina Chief of Police and wear insignia conveying such. It appears that the form and status of the police has evolved over the period of time that they were in existence. I would recommend that the classification of special police officer be abolished. Although the City, in essence, is saying that it denies either responsibility or liability for the actions of the special police officers, it is "holding out" that in some way the special officers are responsible to the City and are clothed in a unique status that does not in fact exist. I checked further with the Executive Director of the Minnesota Peace Officer's Training Board to find out whether there was any separate classification outside of the state statutes of which I am aware. He felt also that we are holding out a classification of officer that does not exist and recommended strongly that we abolish such a classification. If the City of Edina wishes to continue the appointment of special police officers, it appears that it would be necessary to make them employees of the city, pay them at least a nominal compensation, provide them with full power of arrest, and basic peace officer training. If the City wishes to continue with the program as it presently stands, I would recommend that any badge or emblem worn by the officers not associate them in anyway with the City of Edina and that the clause "The officer shall serve under the direction and supervision of the Chief of Police" be removed from the appointment document. Even though the City expressly denies its liability, a court of law could easily construe this as form over substance. If we are "holding out" in any way that the special police officers are connected with the City, we could also be conceivably held liable by a court of law for their actions. S'1ATE'illsNr OF ES'I'rP11 TED EX_T1'.NDITURES AND RECOMMENDED TRANSFERS FOR YEAR ENDING DECEMBER 31, 1977 Election Assessing Legal Public Works: Administration Engineering Other Police Protection Fire Protection Civilian Defense Ar_i!nal Control Health Inspections Contingencies Set_lL�.nent of suit Special Assessments on City Property Central Services - Capital Outlay Capital Improvements Commissions and Special Projects 8,733 112,405 97,405 42,781 213,535 1,230,410 1,274,334 665,315 5,640 25,371 62,669 83,775 31,440 2,281 93,682 986 50,000 65,442 $4,476,964 7,295 118,206 92,240 46,030 214,174 1,267,551 1,267,390 675,899 7,135 27,700 61,158 82,933 38,594 2,500 85,000 2,500 50,000 35,900 $4,496,336 1,438* 5,801. 5,165* 3,249 639 37,141 6,944* 10,584 1,495 2,329 1,511* 842* 7,154 219 8,682* 1,514 29,542* $19,372 1,500 5,200 7,000 1,600 •11 8,700 29,600 $61,800 5,700 3,200 600 37,100 10,500 1,400 2,300 7,100 200 1,500 $80,000 Remarks Additional planning aide. Higher cost new manager salary. CETA employee -auto license $6,000; Data processing cost $4,200. Higher cost of registration and filing. Less cost of salary assessor and deputies. Higher cost professional fees. Less cost of salary secretary and director. Less cost of conferences and schools commodities. Less payroll cost $29,300; less cost of commodities $39,000; higher cost light and power for street lighting $18,900; higher cost forester $9,900; higher cost rubbish hauling tree maintenance $6,700; lower cost other contractual services $4,300. Personal services $4,400 lower; professional services (testing) $8,000 higher; higher cost commodities $3,400. Fireman charged to CETA $15,300; higher cost of co.:..nodities $8,800; less cost capital outlay $4,000. Less cost personal services $2,400;higher cost siren $1,000 Less cost payroll $1,200 and kennel service $1,100. Higher cost payroll $400; contractual services $400; commodities $300.and capital outlay $500. Higher cost personal services $1,200 and less cost for commodities $300. Note A. Lowry law suit. Taxes - Wallace Kenneth property. Less cost Human Rights Commission, personal services and education programs $1,700; less cost Environmental Quality Commission $500; higher cost Recycling Ccmriss- ion $1,200; less cost Historical Preservation Board $1,400; and higher cost tree subsidy $32,000. For Year 1977 Estimated Transfer Expenditures Appropriations Balance To From Mavor and Council $ 25,349 $ 25,620 $ 271 $ 200 Planning 66,214 62,748 3,466* $ 3,500 Administration 184,120 180,398 3,722* 3,800 Fin,ince 135,077 145,365 10,288 10,200 Election Assessing Legal Public Works: Administration Engineering Other Police Protection Fire Protection Civilian Defense Ar_i!nal Control Health Inspections Contingencies Set_lL�.nent of suit Special Assessments on City Property Central Services - Capital Outlay Capital Improvements Commissions and Special Projects 8,733 112,405 97,405 42,781 213,535 1,230,410 1,274,334 665,315 5,640 25,371 62,669 83,775 31,440 2,281 93,682 986 50,000 65,442 $4,476,964 7,295 118,206 92,240 46,030 214,174 1,267,551 1,267,390 675,899 7,135 27,700 61,158 82,933 38,594 2,500 85,000 2,500 50,000 35,900 $4,496,336 1,438* 5,801. 5,165* 3,249 639 37,141 6,944* 10,584 1,495 2,329 1,511* 842* 7,154 219 8,682* 1,514 29,542* $19,372 1,500 5,200 7,000 1,600 •11 8,700 29,600 $61,800 5,700 3,200 600 37,100 10,500 1,400 2,300 7,100 200 1,500 $80,000 Remarks Additional planning aide. Higher cost new manager salary. CETA employee -auto license $6,000; Data processing cost $4,200. Higher cost of registration and filing. Less cost of salary assessor and deputies. Higher cost professional fees. Less cost of salary secretary and director. Less cost of conferences and schools commodities. Less payroll cost $29,300; less cost of commodities $39,000; higher cost light and power for street lighting $18,900; higher cost forester $9,900; higher cost rubbish hauling tree maintenance $6,700; lower cost other contractual services $4,300. Personal services $4,400 lower; professional services (testing) $8,000 higher; higher cost commodities $3,400. Fireman charged to CETA $15,300; higher cost of co.:..nodities $8,800; less cost capital outlay $4,000. Less cost personal services $2,400;higher cost siren $1,000 Less cost payroll $1,200 and kennel service $1,100. Higher cost payroll $400; contractual services $400; commodities $300.and capital outlay $500. Higher cost personal services $1,200 and less cost for commodities $300. Note A. Lowry law suit. Taxes - Wallace Kenneth property. Less cost Human Rights Commission, personal services and education programs $1,700; less cost Environmental Quality Commission $500; higher cost Recycling Ccmriss- ion $1,200; less cost Historical Preservation Board $1,400; and higher cost tree subsidy $32,000. Central Services: General City Hall Public Works Building Equipment Operation STATEMENT OF ESTIMATED EXPENDITURES AND RECOMMENDED TRANSFERS CONTINUED For Year 1977 Estimated , Transfer Expenditures Appropriations Balance To From $ 877,414 $ 813,180 $64,234* $ 64,300 54,334 52,500 1,834* 1,900 50,213 55,620 5,407 $ 5,400 370,885 365,220 5,665* 5,700 $1,352,846 $1,286,520 $66,326 $ 71,9001 $ 5,400 $5,829,810 $5,782,856 $46,954 $133,700 $85,400 Remarks Less cost pensions $7,500, higher cost liability and workmen's compensation insurance $73,300 and other contractual services $1,500 lower. Higher cost commodities. Less cost of payroll. Higher cost insurance $7,900; less cost radio service $1,400; higher cost gasoline and fuel oil $8,000 and accessories $3,000; less cost payroll $11,800. STATEMENT OF ESTIMATED EXPENDITURES AND RECOMMENDED TRANSFERS CONTINUED We recommend an increase in revenue in the amount of $48,300. The classification to be increased is engineering and clerical. GENERAL FUND: Surplus at January 1, 1977 $ 158,878 Estimated revenue for year 4,545,263 $4,704,141 Less estimated expenditures 4,543,290 BALANCE AT DECEMBER 31, 1977 $ 160,851 NOTE A - Disbursements charged to contingencies for 1977 were as follows: Logis - Development cost -data processing Unemployment compensation Reimbursement -sale of vehicle Expenses (New Manager)- Travel, advertising, etc. Audit (cut -off) Alarm service - Arneson property Conferences and schools - clerical staff Fireworks Furniture Other miscellaneous items December items TOTAL * Indicates red figure. $ 7,000 12,269 1,310 2,184 210 778 127 900 1,225 737 4,700 $ 31,440 Balance reserve for commitments at December 31, 1977: Capital improvements (Street replacement) Capital improvements (General type) Concrete replacements Sidewalk construction Alley construction Bridge renovation Curb repair Planning Improvements -City Hall Street name signs Contract work -Lakes and ponds Accounting system Microfilm equipment and supplies Backhoe and sweeper for bobcat Storage and loft and rack Police - pension supplement School- Assessing Ornamental lighting Reserves: Sweeper Grader Floor hoist Beds -Fire Sirens - Civilian Defense Contingencies $229,538 150,000 25,000 10,500 3,000 17,000 9,000 4,500 3,500 18,000 25,000 20,000 5,550 2,500 2,000 40,000 3,000 4,000 $18,500 18,500 1,400 15,000 1,500 54,900 88,596 $715,584 MWCC CHARGES TO THE CITY OF EDINA 1971 -1978 To truly equate the percent of increase is to use the same flow for both 1971 and 1978 or 2,560 million gallons. 2,560 million gallons in 1971 would have resulted in total treatment works and service area costs of $511,486. As the same costs in 1978 total $1,093,235, this is an increase of 113.7 %. Dividing this by 7 years (1971 -1978) equals an average yearly increase of 16.2 %. The above data used the estimated bills forwarded to the City of Edina for the 1971 -1978 period in order to be consistent. Also, other credits or charges are not included, as credits such as debt payment are only reimbursements to the Community for debt service that is being paid out by them. Prior year adjust- ments also do not relate to current year costs. Thus, the trw charges to a community for the current year are the current use charges for treatment works and service area costs. Flow T. W. Service Area � % Of Year M Gal Charge Charge Total Charge Increase 1971 1,505 226,262 74,435 300,697 1972 1,505 242,347 106,195 348,542 15.9 1973 1,767 317,312 117,693 435,005 24.8 1974 2,.141 406,840 140,897 547,737 25.9 1975 2,263 521,642 158,754 680,396 24.2 1976 2,290 602,716 171,964 774,680 13.9 1977 2,450 688,881 177,886 866,767 11.9 1978 2,560 898,567 194,669 1,093,236 26.1 Total Increase (1,093,236 -L 300,697) 263.6% 142.7% % Increase due to flow 70.1 70.1 % Increase after flow adjustment 193.5% 72.6% Average Increase (7 years) 27.6% 10.4% To truly equate the percent of increase is to use the same flow for both 1971 and 1978 or 2,560 million gallons. 2,560 million gallons in 1971 would have resulted in total treatment works and service area costs of $511,486. As the same costs in 1978 total $1,093,235, this is an increase of 113.7 %. Dividing this by 7 years (1971 -1978) equals an average yearly increase of 16.2 %. The above data used the estimated bills forwarded to the City of Edina for the 1971 -1978 period in order to be consistent. Also, other credits or charges are not included, as credits such as debt payment are only reimbursements to the Community for debt service that is being paid out by them. Prior year adjust- ments also do not relate to current year costs. Thus, the trw charges to a community for the current year are the current use charges for treatment works and service area costs. Operating Income: Service charges and penalties Expenses: Operating: Treatment and maintenance -Note A Labor Supplies Repairs Water Power Other Vehicle Operation: Allocated from equipment pool Adm. ini.strative and General: Clerical and supervision Audit Supplies, hospitalization and retirement Build rig rental Professional services Legal costs and other TOTAL EXPENSES Other Incon•o. :iiscellarneo�_is' Transfer from Joint Sewer District No. Fund Provision for Depreciation Note A - Paid to Metropolitan Waste Control Commission L -& SEWER RENTAL FUND ACTUAL AND PROJECTED INCOME AND EXPENSE STATEMENT For Eight Years Ending December 31, 1978 4,041 ACTUAL 95,360 95,060 99,122 100 -577 102,000 PROJECTED 1971 1972 1973 1974 1975 190,836 1976 $ (67,962) 1977 1978 $158,736 $597,172 $646,445 $674,248 $690,389 $1,189,206 $1,199,300 $1,343,000 $131,300 $360,582 $374,748 $481,795 $643,898 $ 753,607 $ 851,196 $1,122,202 52,086 51,984 49,866 56,002 60,921 65,181 78,332 84,600 11,948 11,521 10,153 140407 9,017 11,996 12,639 12,000 14,572 12,023 18,002 20,670 16,014 16,747 28,200 22,000 300 100 300 100 200 300 300 300 9,587 8,483 8,299 9,109 11,856 12,486 13,367 14,000 748 919 859 1,631 2,652 40112 2,406 2, 400 $220,541 $445,612 $462,227 $583,714 $744,558 $ 864,429 $ 986,440 $1,257,502 5,880 6,840 7,200 7,620 8,460 8,880 9,960 10,800 $ 5,256 $ 6,748 $ 7,845 $ 8,795 $ 10,067 $ 16,743 $ 17,100 19,000 900 1,100 1,300 1,600 1,600 2,100 1,500 1,700 9,994 9,929 10,330 13,920 16,140 19,140 20,700 27,600 780 900 900 960 1,020 19200 1,320 1,560 18,073 4,841 4,105 4,455 4,725 6,439 6,640 9,000 3,319 132 586 349 800 800 $ 35 003 $ 23,518 $ 27,799 $ 29,862 $ 34,138 $ 45,971 $ 48,060 $ 59,660 $261,424 $475,970 $497,226 621,196 $787,156 $ 919,280 $1,04T,460 $1,327,962 $(102,688) $121,202 $149,219 $ 53,052 $(96,767) $ 269,926 $ 154,840 $ 150,038 $ 4,139 $ 73 $ 42 $ 28 $ 975 2,564 7,878 20,896 $ 21,487 $ 21,000 $ 21,0000 ,139 2,637 42 7,906 21,871 '21,487 21,000 $ 21, 10 �O $(98,549) $123,839 $149,261 $ 60,958 $(74,896) . 291,_413 $ 175,840 $ 36,038 4,041 943,291 95,360 95,060 99,122 100 -577 102,000 104,000 $(102,590) $ 29,548 $ 53,901 $(34,102) $(174,018) $. 190,836 $ 73,840 $ (67,962) _ w- STATEMENT OF SEWER SERVICE CHARGES METROPOLITAN WASTE CONTROL COMMISSION 1971 1972 1973 1974 1975 1976 1977 1978 TOTAL Charges: treatment works -cost $215,294 $242,347 $321,111 $406,841 $521,642 $602,716 $688,881 $ 898,567 $3,897,399 Sewer Service Area No.1 117,076 106,195 123,234 140,897 158,754 171,964 177,886 194,669 1,190,675 Treatment Works Reserve Capacity 34,154 301,456 64,610 Service Area No.l Reserve Capacity 33,718 40,001 209464 94,183 TOTAL CHARGES $366,088 $422,697 $4959265 $547,738 $6809396 $774,680 $866,767 $1,093,236 $5,246,867 Other credits or charges: Current value credit $250,162 $ 56,339 $ 61,020 $ 61,020 $ 61,020 $ 61,020 $ 61,020 $ 61,020 $ 672,621 Debt payment credit 45,580 44,340 43,100 41,860 40,620 215,500 Final cost allocution -prior years 43,859) (50,274) (63,799) (39,947) (50,229) (89,986) (338,094) Total Credits or charges $295,742 $1001679 $ 601261 $ 52,606 $ 37,840 $ 21,073 $ 10,791 $ (28,966 ) $ 550,026 70,346. 322,018 35,004 $495,132 6429556 V53,607 $855,976 $1,122,202 ,696,841 Reserve capacity deferred charges and credits: Current year deferrment charges 81053 46,439 -0- -0- -0- -0- -0- -0- 127,792 GRAND TOTAL $151,699 $368,457 $435,004 $495,132 $64211556 $753,607 $855,976 $1,122,202 $4,824,633 Increase over prior years $216,758 $ 66,547 $ 60,128 $147,424 $111,051 $102,369 $ 266,226 $ 970,503 t_ of increase over prior years Percent ° 142.89/° 18.06% 13.82% 29.77% 17.28% 13.58% 31.10% 639.76 %(A) GALLONAGE: Ireatment Works Cost 1681 1505 1767 2141 2263 2290 2450 2156 Treatment Works Costs - Reserve Capacity 627 591 Sewer Service No. 1 1681 1505 1767 2141 2263 2290 2450 2560 Service Area No. 1- Reserve Capacity 1962 1988 1050 Percent of Total: Treatment Works Cost .018599 .017021 .018965 .022612 .024413 .024750 .026083 .028127 Sewer Service No. 1 .022383 .021036 .023115 .028048 .030878 .031479 .033922 .037069 Sewer Area No. 1- Reserve Capacity .047289 .046525 .048314 Treat -ziit Works Cost - Reserve Capacity .019930 .021608 ( j Indicates red figure (A) Percent of increase since 1971 "-t REQUEST FOR PURCHASE ' TO: Mayor and City Council FROM: Robert Dunn VIA: Kenneth Rosland, City Manager SUBJECT: REQUEST FOR PURCHASE OF ITEM I. N EXCESS OF $1,000 DATE: December 29; 1977 Material Description. (General Specifications): 4 Wheel Drive Articulated Loader City Bids Quotations /Bids: Company Amount of Quote or Bid Base Less Trade In Plus Option Total - 1. J. I. Case $37,624.00 $6,000.00 $500 $32,124.00 2. Valley Eq. 52,177.00 16,942.00 Std 35,235.00 (John Deere) 3. Minnesota Tractor. 56,263.00 16,941.00 Std 39,322.00 (Fiat- Allis) 4. Ziegler 53,299.00 13,359.00 1,135 41,075.00 Department Recommendation: Having determined low bidder to be responsible, recommend award to low bidder, J. I. Case. Public [forks /Eng. Signature Department Finance Director's Endorsement: The recommended bid is �is not Cjwithin the amount u t for the purchase. J. N. Dalen Finance Director City Manager's Endorsement: 1. I concur with the recommendation of the Department and recommend Council approve the purchase. 2. I recommend as an alternative: f• Kenneth R sland City Manager [ 7 C •a � t' 1 `ti U �Jt EXPERT SSA YS ONL Y INTEGRITY A VOIDED WIDE ABUSE S By ROBERT WHF.RFATT Minneapolis Star Sut[ wrttcr The voter registration system in Minneapolis is sloppy. Ineffective and open to the potential for voter fraud, an ex- pert who is studying the system contends. The registration system in suburban and rural Hennepin County also has weakenesses but is not nearly as bad as that in Minneapolis, according to Blue Carstenson, the president of a Minneapolis -based consulting firm that is studying the system for the county. "It's possible to do the Chicago thing (widespread voter fraud) in Minneapolis. It isn't being done, but it's because of the integrity of people; not the system." Carstenson said. "The system as it now stands is open to the possibility of fraud." Carstenson's firm was hired by the county earlier this fall to studv the voter registration sy_tem. assess its weak; ;esses, determine whether any fraud is u'mrlACed and recommend changes. Carstenson has done similar work in other states. Carstenson, a DPLer, lobbied extensively among DFL aldermen in 1976 to be named as a replacement for City Clerk Lyall Schwarz;wpf, a former Republican state legisla- tor. Schwarzkopf was renamed to the post, which includes responsibility for voter registration. Carstenson has been sifting through voter registration files and visiting polling places on primary, and general elec- tion days. He has been looking for registration errors and at the sy-�tern that permits those errors. He is not impressed with Mi ncapo!is' system. In the November 1976 presidential election, 39,017 citizens T HE MIND4EAP10YUS Copyright 1977 Minneapolis Star and Tribune Company Wednesday, November 16, 1977 registered to vote at the polls on election day, as allowed b' state iaw. Of that total, according to Carstenson, 17,920 o ,. tion day registrations -46 percent —were in•_rror. The errors ranged from incorrect information on regis:. tion cards, such as addresses, to not filling in required ir::• mation, to more serious ones, such as someone voting in i wrong ward or precinct. (A total of 1.512 persons vott -a the wrong precincts in that election.) In the city primary election in September, 2,052 per registered at the polls on election day. Of those registratt,, 701 —about 34.2 percent—were in error, he said. Thirt% -t.. . persons voted in the wrong precinct, 16 in the wrong a'at ••.l REGISTRATION Turn to Page 7A r - 'ti r I \ l.... .. ..__. ,�> Single copy 2AG Lower FQrice for home deIlVCry Continued from Fage lA and one person who did not live in governmental service counters. h. the city voted in the city election. said. Carstenson does not contend that CARSTENSON ALSO said t1- the errors were intentional or that outdated hand -card system sho °i any candidate won or lost because be computerized so that re p g- of them. He does not have city or lion officials can quickly dot .- mine an applicant's eligibility. countywide figures for the general election last week but expects the By making the system pacit . percentage of errors will be high. de said, it mill have the when � detect voter fraud. And wlter. ;, "Minneapolis has a very weak capacity is present, few would system," he said. "Part of it is tempted to risk a maximum pen> (that) the (election) judges are not tv of five years in prison and adequately trained." 35,000 fine. In Minneapolis, St. Paul and Du- The potential for voter fraud luth (the state's three first -class greatest during election -day rei cities), election judges who super- lration, a point that opponents 1' vise election -day registrations and against it. Carstenson is not re ::, check voters at the polling places to scrap election -day registrar.. . are selected from civil service lists, though. Just improve the systel-. he said. he said. The election judges in the rest of "Right now," he said. "then the county are picked by city no way the system could clerks from lists submitted by the through another presidential el two main political parties. tion (without breaking down)." Though he does not have proof. Carstenson is in the process he said, Carstenson believes the conducting six public meetin2< suburban election judges are more hear the ideas of the public ar.c advocate- oriented, more concerned ficials on the system. (Tod.,_ for their political party's welfare. meeting is from 2 p.m. to 6 P Minnetonka City hall, 14600 netooka Blvd.) Soon he will present his Teo, mendations to the Minnesota retary of State. He hopes the nesota Legislature will act on so:: of the proposals. His final repo will go to the Hennepin Cowr Board in December. AS A RESULT, he said, they probably arc more alert and care- ful about the registration proce- dure. He al =o believes they get bet- ter instructions from their respec- tive city clerks. Bloomington and Edina Edina have -good —but not error -free- systems, he said. They process and validate registration cards faster and -have fewer errors. !Minneapolis and other Hennepin Co,inty municipalities can tighten up their registration systems, he said. Some changes would require legis;ative action, some administra- tive. The registration card can and should be simplified, he said."The card is lousy." Carstenson also recommended the vouching system for people registering on election day be Changed to eliminate the possibility ! of frandulent voting. laecuon judges should get more and better training, he said, and the powers of challengers —poll watchers for the parties who can di-pwo a person's clii;P'li ity to vr:;o— sb,rlid he strenethem °;I. 7 t.ti e should be more emphasis ri °, ,I On prior Appli- catomi or registration by mail are it !it driver !irencing