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1976-12-06_COUNCIL MEETING
AGENDA EDINA CITY COUNCIL REGULAR MEETING DECEMBER 69 1976 7:00 P.M. ROLLCALL. MINUTES of November Land 15, 1976, approved as submitted or corrected by motion of seconded by RESOLUTION OF CONGRATULATIONS - POLLY PETERSON, MISS TEEN AGE MINNESOTA RESOLUTION OF APPRECIATION - SWINE FLU SHOTS I. PUBLIC.'HEARINGS.ON ZONING MATTERS Presentation by Planning Department. Spectators heard. First Reading requires offering of ordinance only. 4/5 favorable rollcall vote to pass Second Reading or if Second Reading should be waived. A. First Reading 1. Senior Citizen Housing Ordinance Amendment (Continued from 11/15/76) B. "Second Reading 1. Ordinance No. 811 -A86 - Lots 1, 2 and 3, Block 2, Nine Mile North 2nd Addition (6801, 6805.and 6809 Dovre Drive) R -1 Residential District to R -2 Multiple Residential District II. PUBLIC HEARING ON PRELIMINARY PLATS Affidavits of Notice by Clerk. Presenta- tion by Planning Department. Spectators heard. Action of- Council by Resolu- tion. 3/5 favorable :rollcall vote to pass. A. Ryan's Addition - Northeast corner Limerick Lane and Brook Drive (Con -. tinued from 11/15/76). B. .Scott Lewis Addition - North of Interlachen Blvd.., West of Blake Road and South of Mendelssohn Lane (Continued from 11/15/76) III. PUBLIC HEARING ON 50TH AND FRANCE COMMERCIAL SANITATION DISTIICT of Notice by Clerk. Presentation by Executive Director of H.R.A. Spectators .-:heard. If Council wishes to proceed, action by Resolution. 3/5 favorable rollcall vote to pass. IV. AWARD OF BIDS Tabulations -and recommendations by City Manager. Action of Council by motion. 1. Collection of Garbage and Refuse for 50th and France Commercial District 2. Collection of Garbage and Refuse for Morningside Area 3. Collection of Garbage and Refuse for City Properties 4. 'Storm Sewer and Storm Ponds Improvement No. ST.S -140B 5. Legion Hall Razing 6. Confirmation of Award of Bids - Historic Markers V. COMMUNICATIONS A. Edina American Legion,'Pos't - Transfer of Beer License B. Christopher A. Krueger - Resignation from Human Relations Commission VI. RECOMMENDATIONS AND REPORTS A. Planning Commission 1. Lot Division a. Lot 7, Block 1, Hyde Park 1st Addition.- LD -76 -12 (12/1/76) 2. Set Hearing Date a. Ordinance Extending Sales in PID District (presently expires 12/31/76) B. Suit - First Wisconsin- Nationa1,Bank of Milwaukee - Fountainwoods- Apartments C. Notice of Claim - Glen Grove /Richard McNamara - Hyde Park Drive D. Appointment of Edina .Health.. Committee (Continued from 11/15/76) E. Metropolitan Waste Control Commission - Meter Station at 75th & Xerxes Ave. F. Purchase of Golf'Course Mower G. Sound System - Edina Senior Center H. Youth- Action /Store Front Merger I. Connection Charge - Lot 3, Block 1, Graytower Estates J. 1977 Public Improvement Program. K. Dedication of Outlots A &.B,. Edina Green L. T.H. 100 Gap Project Utility Relocation Financing M. Department of Public Safety Management Study N. Public Hearing - 5 Year Capital Improvements Program,.for Regional' Recreation Open Space - December 9 - 7 p.m. - Metropolitan Council Chambers 0`. Edina West Pond Acquisition P. County Board of llealth Q. Set Ilearing Date - Community Development Application r✓ December 6, 1976 Agenda Page Two VII: RESOLUTIONS;;= A.;. Municipal.. State. Aid System Change B. .New-Polling Places VIII. ANY. OTHERS WHO DESIRE HEARING BEFORE COUNCIL'.. IX. FINANCE A. Liquor.Report as of.,October 31, 1976 B. Investment'Framework C. Annual Audit D. - Claims paid. Motion of , seconded by , for payment of the following claims per Pre -List: General Fund, $275,618.36; Park Fund, $6,933.34; Park. Construction, $16,662.20;;'Swimmi;ng Pool, `$307.24; Golf Course, $2,877.79; Arena, $19322.95; Gun Range Fund, $120.58; Water, $11,068.69; Sewer Rental, $1,245.81; Liquor Fund., $212,186.26; Construction Fund, $2,202.00; Total, $530,545.26 -:]Zc- I':-- M E M O R A N D U M November 22, 1976 MEMO TO: Warren C. Hyde Mayor Van Valkenburg Council Members FROM: Ken Rosland, Director Park and Recreation Department SUBJECT: Purchase of Golf Course Greens Mower. Two bids have been received for the purchase of a-golf course mower for the Braemar Golf Course. They are as follows: I. R. L. Gould and Company, 3711 Lexington Ave. No., St. Paul, MN 55112 Total - $3,600.00 2. Minnesota Toro, Inc., 850 South Florida Avenue, Mpis., MN 55426 Total - $3,450.00 Recommend purchase of this mower from Minnesota Toro for a total purchase price of $3,450.00. Recommend to purchase at this time due to a large increase In 1977. �< h fI.S- - -- - rt�Lldlc.�le< -f- _ ------l_ C CV111age of 62 f ZJ 40 4801 WEST FIFTIETH STREET • EDINA, MINNESOTA 86424 927 -8861 RESOLUTION REVOKING MUNICIPAL STATE AID STREETS WHEREAS, it appears to the City Council of the City of Edina that the roads hereinafter described should be revoked as Municipal State Aid Streets under the provisions of Minnesota Laws: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina that the roads described as follows, to -wit: J - �;n_Cb_l!� .Z�lPfc!�a�ge- A;,) ✓� �1P�1 _ �Z� �6� ���- Ctn��l�-��� ;i III 1T1 be and hereby are,.. revoked as Municipal. State Aid Streets of said City, ccbicc':: to the approval of the Commissioner of High..Yays of the State of lfinnesDta; and BE IT FURYUR RESOLVED that the City Clerk is hereby authorized and directed to fort=rd t,,o certified copies of this resolution to the Commissioner of }Highways for his consideration. nth ADOPTED this -*th day of December, 1976. STATE OF :�SIi ?1ESOTA ) COUNTY C17 14 I: 1, ,T;E' ?TN ) SS CITY 01 LUfNA ) CERTIFICATE OF Cl r CI.:':'?,:': I, ti-e undercicnad duly appointed and zaddtFsif, City Clark for the City of rdina, do herebv certify that the attached and foregoing resolution was duly ado-pted by the Edina City Councii at its regular meeting of December 1 1976, and as recorded in the minutes of said regular meeting. WITNESS rr: hand and seal of said City this Wkh day of December, 1979. Denilty City (:1FL; _.CURRENT ASSETS: Cash: Demand Deposits Working Fund Investments Due from Other Funds Loan to Other Funds Inventory: Liquor Wine Beer and Mix Prepaid Expenses: Unexpired Insurance Supplies Inventory LIQUOR FUND BALANCE SHEET CITY OF EDINA As at October 31, 1976 ASSETS TOTAL CURRENT ASSETS FIXED ASSETS AT COST: Land Land Improvements Buildings Furniture and Fixtures Leasehold Improvements Less: Allowance for Depreciation and Amortization Construction in Progress $ 573,824.51 3,500.00 $ 372,041.61 185,855.46 3,006.36 7x . A $ 577,324.51 102,954.86 174.75 415,000.00 560,903.43 $ 10,060.04 400.00 10,460.04 $1,666,817.59 $ 151,448.85 $ 18,460.21 455,911.08 149,325.01 3,035.55 $626,731.85 211,717.75 415,014.10 $ 566,462.95 27,346.54 593,809.49 TOTAL ASSETS $2,260,627.08 LIABILITIES AND SURPLUS :-- -CURRENT LIABILITIES: Trade Accounts Payable $ 120,917.58 Accrued Payroll 3,513.78 $ 124,431.36 - SURPLUS: Invested in Fixed Assets $ 593,809.49 Unappropriated -- .1,452,386.23 2,136,195.72 `TOTAL LIABILITIES AND SURPLUS $2,260,627.08 h d LIQUOR DISPENSARY FUND COMPARATIVE STATEMENT OF INCOME AND EXPENSE CITY OF EDINA Ten Months Ending October 31, 1976 and October 31, 1975 1976 1975 - INCREASE•DECREASEe g ' 1.15 %* 7.17% 4.89% 4.64% J. 1 Op crating tyro(it 2 .67 1.04 Other incbme 1.22 1.09 1.15 1.14 .17 •56 6.87% 8.60% NET INCOME' .07% 8.26% 6.04% 5.787. 7.38% 10.53% 0 4 York�lalp Grandview ' Total 50th St. Yorkiin]e 601;796.69$ -. 926,073.97$ Grandview Total 651,699.53$2,179,570.19 OuCn SC. IOIKUtl,C $202,462.79* $ 124 ,933.63*$38,568.36$288,828.06* ;ALES: $399,333.90$ 801,140.34$ 690,267.89 $1,890,842,13$ 581,375.44 164,948.31 289,419.82 173,673.65 628,041.78 58,239.14* 14,920.69* 26,493.49 46,666.34* .Liquor Wine 106,709.17 274,499.13 277,411.96 200,167.14 213,101.45 625,325.98 236,092.59 329,859.85 192,282.21 758,234.65 101,280.02* 52,447.89* 20,819.24 132,908.67* 4,557.11* 372.84* 14,554.07* eccr 134,812.57 it 803.63 27 532.57 22 450.29 61 786.49 21 427.75 • 32 089.68 22 823.13 76 340.56 577,443.32$1,040,478.52$3,642,187.18 9,624.12* $371,606.07* $196,859.32 *$85,508.25$482,957.14* M" and MiscelloneoulL $652, 659 .27$1,380,584.00$1,125,986.77 $3,159,230.04$1,024,265.34$i 25 299.12 17 917.38 61,227,43 3,372.47 3,419.77 7,271.09 7,318.39 Less bottle refunds 14 708.46 28 648.89 25 188.47 68 545.82 18 080.93 $3 214 .20$1,022,561.14$3,580,959.75 $3689233.60* $ 200 ,279.09*$78,237.16$490,275.53* $637, 950 .81$1,351,935.11$1,100,798.30 ,090,684.22$1,006,184.41$1,552, NET SALES COST OF SALES: $172,534.05$ 214,596.83$ 219,022.28 $ 606,153.16$ 191,471.96$ 210,403.16$ 218,397.83$ 6209272.95 $ 18,937.91* 287.26* $ 4,193.67 $ 624.45$ 14,119.79* 153 035.24* 69 304.15 399.018.35* Inventory - Januaryl Purchases 513 638.42 1 125 021.24 942 682.04 2 581 341.70 828 925.68 1.278.056.48 873 377.89 2,980,360 .05 315 $334,225.17* $ 148,841.57*$ 69,928.60$413, 138.14* $ 686, 172 .47$1,339,618.07$1,161,704.32 $i,020,397.64$1,488,459.64$1,091,775.7 172 015.32 210 130.15 231 477.08 613 622.55 1* 35,564.6 1* 3 520 98* 13.633.53* 52 719.12* lorenrory�ct.31 136 450.71 206 609.17 217 843.55 560 903.43 848 38.32$1, 78.329.49$ 860!298.64$2,987,010. 45 298 660.56* 145 320.59* 83 562.13$360 419.02* 549 721.76 1 133 008.90 943 860.77 2 626 591.43 $ 464,092.79$ 157,802.09$ 273,884.71$ 162,262.50$ 593,949.30 $ 69,573.04* $ 54,958.50*$ 5,324.97 *129,856.51* GROSS PROF $ 8,229.05$ 218,926.21$ 156,937.53 OPERATING EXPENSES 42,634.19 52,767.85 42,845.07 138,247.11 55,800.90 54,599.09 44,269.50 154,669.49 $ 13,166.71* 1,508.38* 1,831.24* 1,424.43* 16,422.38* 1,019.23* 674.01* 3,201.62* Selling Overhead Overheserotive 10,602.37 23,197.20 18,251.80 52,051.37 12,110.75 24,216.43 18,9.25.81 35 716.13 55,252.99 113 333.86 4 918.93 5,789.39 6,325.01 17 033.33 42 339.47 45 986.58 42 041.14 130 367.19 37 420.54 105 332.19 40 197.19 119 012.71 98 911.44 323 256.34 9 756.16* 2 938.92 4 226.57$ 2 590.67* TOTAL OPERATItd� 95 576.03 121 951.63 103 138.01 320,665 143,427.12$ 52,469.90$ 154,872.00$ 63,351.06$ 270,692.96 4 59,816.88* $ 57,897.42*$ 9,551.54 *127,265.84* EXPENSE;? $ 7,346.98* 96,974.58$ 53,799.52 $ NET 0rE PLAT iVG PROFIT OTHER INCOME: 5,173.15$ 12,677.19$ 11,009.56 $ 28,859.90$ 3,957.20$ 6,722.53$ 5,422.81$ 16,102.54 66.64 $ 1,215.95 6.61* $ 5,954.66 $ 5,586.75$ 12,75736 64.13* 163.39* 234:13* Cosh Discount Cash over or under 6.03 155.42* 18.10* 167.49* 12.64 91.29* 145.29 15,650.00 15,650.00* 15,650.00 * Income on invet �`• -0- 2 202.29 1.649.81 -0- 6 448.67 15,650.00 2 161.74 1.948.43 1 358.78' S 468.95 434.83 253.86 291.39 979.7 6,144.39 $ 5 714.39$ 2,147.05* Other 2.596.57 7,775 75$ 14,724 06$ 12.641.27 $ 35,141 OS$ 21,781.58$ 8,579.674 6,926.88$ 37,288.13 307,981 09 $ 14,005.83* $ 73, 22.71* $• $ 51,753 03*$ 3 837 15 *129,412 89* NET INCOME 428,77$ 111,698 64$ 66,440 79 $ 178,568 20$ 74 251 48$ 163,451.667S 70.277.94$ PERCENT TO NET SALES:. 13.83% 16.19% 14.26% 15.02% 15.68% 17.64% 15.87% 16.59% 9.03 Gress profit O ergtin e■pcnses 14. 98 9.02 9.37 10.38 10.47 2 % 7.67 . 9 971 9.67 6 20% 7.56% g ' 1.15 %* 7.17% 4.89% 4.64% J. 1 Op crating tyro(it 2 .67 1.04 Other incbme 1.22 1.09 1.15 1.14 .17 •56 6.87% 8.60% NET INCOME' .07% 8.26% 6.04% 5.787. 7.38% 10.53% CITY OF EDINA TO: MAYOR AND CITY COUNCIL FROM: FINANCE DIRECTOR SUBJECT: METROPOLITAN INVESTMENT FRAMEWORK ZY7' December 3, 1976 I have reviewed and attended meetings where the guide was discussed and have also talked to Finance Directors from other communities. We all agree that the guide should be workable. I will try to comment on each of the policies, We have furnished you copies of the Metropolitan Investment Framework so I will not recite each of the policies again, but only my comments. Policy No. 1 This should give us better uniform reporting which should be a help to all levels of government. Policy No. 2 This report will give us better information as to how Federal and State monies are distributed. Policy No. 3 This information should be helpful to other levels of government in timing their capital program. Decision making regarding capital programs must be retained at the local level. Policy No. 4 This puts Metropolitan Agencies in same position as local government.•.Should work like our levy limits. Policy No. 5 It is better than what we have now. I am not sure of the rate. Policy No. 6 This should make for a stability in the bond market for all government units not only Metropolitan Agencies. Policy No. 7 May be better not to state a percentage. Too confining. Policy No. 8 -9 -10 It would appear that they intend to take a hard look at cost impact on consumer's services of Metropolitan Agencies, and where expansion is needed it will be done in an orderly manner. Some of the criterions to be used are population trends and cost of service analysis. Policy No. 11 This is a political policy and it may have effect on Federal and State Aid, but beware, it is like quicksand. Policy No. 12 The policy seems reasonable. My feeling is that Metropolitan Council should have two powers. One- planning and other bonding. Metropolitan Agencies should be accountable to consumers for their operating budgets, but all capital improvements should be approved by the Metropolitan Council. This would also mean that local governments would have to have their Capital Improvements approved, so as to fit into a Metropolitan calendar for bond sales. I intend to attend one of the public hearings to be held on December 8 and December 9. dp J. N. DALEN (/ 1 association of fi'lE'�'f® C3 'ian i'ilunicip aNies L.L E T 1. N TO:. AIRA MEMBER MUNICIPALITIES (Chief Administrative Official) FROM:VERN PETERSON, Exec. Director DATE: November 23,. 1976 THERE -ARE THREE ITEMS -WHICH I WOULD LIKE TO BRING TO THE ATTENTION OF THE APPROPRIATE PERSONS IN YOUR CITY: 1. VACANCY ON THE TRANSPORTATION ADVISORY BOARD (TAB) Due to the recent resignation from TAB by Joe Fogarty, Cottage Grove Councilman, there is'one vacancy to fill. The persons selected to replace Mr. Fogarty will serve the balance of his two year term which expires in October,of 1978. The individual selected must be an elected official and must be able to attend afternoon meetings. The TAB normally meets the third .Wednesday of each month at 1:30 P.11111. in the Metronolitan Council Chambers. The Board of Directors is so- liciting recommendations from A1.2.1 members via this letter. Since it is important to maintain a balanced geographical representation on this very important Advisory Board, the AMM Board will give priority to those recommendations received from Dakota, Scott and the South Washington County areas. YOUR RECOMMENDATIONS SHOULD BE SUB1ITTED TO TEE.AMM OFFICE PRIOR TO DECEMBER 23, 1976. 2: SHADE TREE DISEASE CONTROL POLICY The membership of the Association, at its Legislative Meeting on October 21, 1976, adopted a motion instructing the Board of Direc- tors to develop a policy for Shade Tree Disease Control. Such policy, when adopted by the Board, will be considered the AMM Policy for the coming legislative I session. Enclosed is a draft policy proposal. which will be considered by the Association Board on Thursday, December 2. 1976. at 7:30 P. M. in the Conference Room of the A1411 office. Offi- cials from mmber cities are welcome to attend and will be afforded the opportunity to make comments and participate in the discussion. -1- (continued on reverse side.... 300 Hanover Bldg., 480 Cedar St., St. Paul, Mn. 55101.....222 -2861 3. COUNTERCYCLICAL PAYMENTS Title Two of the recently passed Public Works Employment Act of 1976 provides anti - recession funds to all units of government in areas of 4.576 unemployment or above. The funding is being imple- mented through the Office of Revenue Sharing. This past week the checks for the First and Second Quarter were sent to all cities.that qualify that had sent in their Assurance Forms. We have just received information that t•he Office of Revenue Sharing will still accept Assurance Forms. IF THE ASSURANCE FORMS ARE NOT RETURNED BY DECEMBER 13TH, THESE GOVERNMENTS WILL LOSE FOREVER THEIR COUNTERCYCLICAL ENTITLEMENTS FOR THE FIRST THREE QUARTERS. It is not necessary for the city to ascertain the unemployment rate in the area. This is done by the Office of Revenue Sharing in con- junction with the State of Minnesota. All the city need do is sign the Assurance Form agreeing that the city will use the funding for, the purpose of providing or maintaining city services. If you have lost the Assurance Form sent to you by the Office of Revenue Sharing, please contact their office immediately. .-2- (: SHADE TREE DISEASE CONTROL PROGRAM The rapid spread of.Dutch Elm Disease during the last year has aroused great concern throughout the state both in governmental circles and among the general public. This concern is based up- on the fact that unless a greatly expanded program for the con- trol of this disease and for the replacment of shade trees is mounted during 1977 and 1978, many cities throughout the state will be largely denuded of shade trees within the next five to ten years. This would be not only anesthetic tragedy, but would also have a detrimental effect upon our environment and would cause a significant increase in the use of energy for residential heating and cooling. Our public response to this threat is circumscribed by two very important considerations. First, all of the available evidence indicates that the spread of the disease cannot be stopped and that eventually substantially all of our elm trees will be lost. However, through improved management practices the spread of the disease can be slowed dramatically. For example, a study re- cently performed in the Twin Cities metropolitan area indicates that if minimum control practices are followed, 90 percent of the elm trees in the metropolitan area will be lost by 1982 (i.e., .six years from now). However, if improved management practices are put into effect on a broad scale, 90 percent of the elms will not be lost until 1995 or some 19 years from now. The second consideration is that Dutch Elm Disease will inevita- bly require very large expenditures of public funds, regardless of what response is finally decided upon. This stems from the fact that nearly 90 percent of the cost of.conducting an effec- tive Dutch Elm Disease Control Program is incurred in removing and transporting dead and dying elm trees to an appropriate dis- posal site. This cost will have to be incurred even if there is no control program at all, since the dead trees are a hazard to the public health and safety and must be removed.. Furthermore, if only minimal control programs are in effect, the number of diseased trees will increase dramatically within the next few years, reaching nearly 200,000 in.the Twin Cities metropolitan area alone by 1980. This will cause a corresponding escalation in the public expenditures for the removal of dead trees. For example, if it were necessary to remove and dispose of 200,000 trees at an average cost of $200, in 1980 the cost would be $40 million in that year alone. The Metropolitan Leadership Conference on Dutch Elm Disease es- timated a $218,000,000 cost in 6 years with minimum or no con - trols while an active 19 year program would cost $293,000,000. Although.an active program does cost more the annual costs are considerably reduced and spread over a longer period of time. The active program also provides more time for reforestation, thus improving our area esthetically and reducing some loss in energy use for residential heating and cooling. -1- R The Association of Metropolitan Municipalities basically supports the findings and recommendations as set forth in the report prepared for the Governor and Commissioner of Agriculture of the State of Min- nesota by the Minnesota State Shade Tree Advisory Committee, entitled "Looking Towards Minnesota's Future by Insuring an Orderly Transfor- mation of our Urban Forests ". We offer the following policy and urge its support by the Legislature: A. FINANCIAL INCENTIVES SHOULD BE.PROVIDED TO LOCAL UNITS OF GOVERN- "MENT WHICH WILL PRODUCE THE FOLLOWING RESULTS: 1. ENCOURAGE LOCAL UNITS TO HAVE AN EFFECTIVE COMPREHENSIVE SAN- ITATION PROGRAM. 2. SHIFT A LARGER PROPORTION OF THE COSTS FROM LOCALLY GENERATED FUNDS (I.E. PROPERTY TAX TO NON - PROPERTY TAX REVENUES COLLECTED AT THE STATE LEVEL). 3. ALLOW LOCAL FUNDS TO BE COLLECTED OUTSIDE LEVY LIMITS SO THAT • OTHER LOCAL SERVICES ARE NOT JEOPARDIZED. B. A MORE FLEXIBLE AND EXPANDED OVERALL PROGRAM SHOULD BE`ADOPTED TO INCREASE EFFICIENCY AND ALLOW ADDITIONAL ACTIVITIES BOTH WITHIN A GRANT PROGRAM AND CO- INCIDENTAL TO IT FOR PUBLIC AND PRIVATE LANDS. 1. INCREASE DEVELOPMENT OF TECHNIQUES FOR ACCELERATED IDENTIFICA- TION AND REMOVAL. 2. DEVELOP ECONOMICAL REMOVAL AND DISPOSAL SYSTEM TO REDUCE COSTS TO INDIVIDUALS AND LOCAL UNITS OF GOVERNMENT AS MUCH AS POSSIBLE. 3. ENCOURAGE METHODS OF SALVAGING REMOVED TREES FOR SOME USEFUL PURPOSE TO REDUCE OVERALL COSTS AS MUCH AS POSSIBLE. 4. ENCOURAGE A HIGH LEVEL OF REFORESTATION. 5. INCREASED RESEARCH FOR AT LEAST SLOWING THE SPREAD AND AS A LONG SHOT POSSIBLE PREVENTION. 6. PERMIT EACH CITY AND COUNTY TO FASHION A DISEASE CONTROL PRO- GRAM TAILORED TO ITS OWN SITUATION. C. A GREATLY ENHANCED STATE SUBSIDY OR GRANT PROGRAM SHOULD BE ENACTED IMMEDIATELY TO ACHIEVE THE FOLLOWING: 1. PRODUCE ENOUGH FINANCIAL RESOURCES TO ACTUALLY MAKE AN IMPACT ON PREVENTING RAPID SPREAD OF THE DISEASE (AT LEAST $20,000,000 PER YEAR FOR FISCAL YEARS 1977 and 1978). 2. PRODUCE FINANCIAL RESOURCES SOON ENOUGH (I.E. MID 1977 TO MAKE AN IMPACT BEFORE IT IS TOO LATE). 3. PROVIDE LONG TERM COMMITMENT SO THAT THE ULTIMATE COST MA`. BE SPREAD OVER 20 YEARS RATHER THAN 6 YEARS. -2- I Mr. J. N. Dalen Finance Director City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Dalen: Our proposed fee for examination of the financial statements of the various funds of the City of Edina.for the year ending December 31, 1976 is as follows: 1. With client preparation of working papers and. financial statements on a timely basis $14,225.00. 2. Without client assistance $16,500.00 Our proposed fee for examination of.the financial statements of the Housing and.Redevelopment Authority of the City of Edina and The Edina Fireman's Relief Association is $750.00 for each entity. We respectfully request your favorable consideration of our proposal. Very truly yours, . CITY OF EDINA _ 1O: MAYOR AND CITY COUNCIL FROM: FINANCE DIRECTOR SUBJECT: ANNUAL AUDIT ,About a month ago I asked six accounting firms to give us a quote for performing our audit for year 1976. Three of the firms were from the big eight, one large national firm, and two local firms. The price range was as follows: Ernst & Ernst: Client preparing work papers and financial statement $14,225.00 Without client assistance 16,500.00 Haskins & Sells: With City assistance $12,500.00 -- 14,000.00 Without City assistance "14,000.00 -- 15,500.00 Touche Ross & Co.: Not to excess -Note A- Minimum of three years, with increase in fees -- inflationary factors. .$15,000.00 Elmer Fox, Westheimer & Co.-: Not to excess $11,900.00 George M. Hansen Company: Not to excess $9,000.00 -- 9,300.00 Johnson, West & Company Range -- $8,000.00 -- 8,300.00 Not to excess 9,000.00 - -All the firms are qualified to perform the work. When we asked them to quote, --we told them that recommendation would not be on price only. I am recommending that George M. Hansen Company be engaged for 1976 and the next two years at a reasonable increase to cover inflation for the following reasons: #1 During the next three years, the City will be in a transition period. We will be upgrading and modifying our accounting system, not as an individual community but as a member of Logis. Also, during that -same period, Mr. Hyde will retire and a new manager might want to make some changes. It is because of this transition period, I feel we do not need the expertise that a large national accounting firm could furnish us. #2 I recommend George M. Hansen Company over Johnson, West & Company because they have much more experience in gover:rnent accounting. They have performed audits for many of the large suburban communities and their firm has been active in Municipal Finance Officers activities for a number of years. paN 2. #3 During this transition audit and that a local price is substantially period, I feel that we need only an annual firm will do an adequate job, and their lower than the larger firms. jnd /dp J. N. DALEN 1 ELMER FOX, WESTHEIMER & CO. CERTIFIED PUBLIC ACCOUNTANTS Mr. J. N. Dalen Finance Director City of Edina 4801 West 50th Street Edina, Minnesota 55421 Dear Mr. Dalen: Elmer Fox, Westheimer & Co. is pleased to submit this proposal to provide auditing services and financial management assistance to the City of Edina. Our proposal describes the services we can provide to the City of Edina and our qualifications for conducting an engagement of this type. QUALIFICATIONS Elmer Fox, Westheimer & Co. is particularly well qualified to undertake this engagement. o We have a major professional commitment to serving the public sector on the local, state and federal levels. • We have successfully completed similar engagements for cities and other public and private sector organizations. o Our extensive public sector consulting experience pro- vides us with a working knowledge of intergovernmental relationships and responsibilities. • The management of our audit team all possess broad experience in public sector accounting, auditing, data processing and operational consulting. Addi- tionally, all personnel responsible for the manage- ment of this engagement are based locally to allow timely response to City requests. - 2 - • Our use of technical advisors based in other geo- graphic areas allows effective insight into similar operations as well as providing an essential element of quality control. Other sections of this proposal expand on our firm's unique qualifications. Inherent in any accounting system is the recognition of proper internal controls at all levels of financial accounting. Throughout the engagement, constant review of manual and electronic data processing con- trols is imperative and a significant consideration in our approach. This concentration on internal control is a benefit to be realized throughout the term of the engagement and continuing into the future. Long -term benefits resulting from this engagement include the ability of City management to concentrate more fully on providing service and analyzing benefits as opposed to struggling with historical accounting problems. j., We appreciate the opportunity to offer our services to the City of Edina and express our willingness to work with you and your staff. If you have questions or would like to further meet with us, please call John Harrington at 831 -7376. Very truly yours, cAt4". :�4 1 v P, NEMEM FEES AND TIMELINESS On all types of engagements our fee is based upon our hourly -rates of various staff classifications and partners. These rates re- flect the training and experience of the personnel necessary to per- form all parts of our engagement. As a firm policy we keep detail time reports that show hours by areas worked on by individuals assigned to the engagement. We control time very closely by use of budgets and 3t is our policy to-review-any variance with our clients at the time of their occurance. After discussion with you, we estimate our professional fees to audit the City of Edina for the year ended December 31, 1976 will not exceed $11,900. We propose to begin the engagement in late November or early December if possible. We also would be issuing a management letter which would point out our findings regarding the internal controls and other possible suggestions to be considered. GEORGE M. HANSEN COMPANY Certified Public Accountants 170 SOUTH PLAZA BUILDING WAYZATA BOULEVARD AT HIGHWAY 100 MINNEAPOLIS, MINNESOTA 03416 046 -2066 October 15, 1976 City Council City of Edina 4901 West 50th Street Edina, Minnesota 55424 Dear Council Members: At the request of Mr. Dalen, we are pleased to submit this estimate of the cost of an audit of the City of Edina for the year ended December 31, 1976. We estimate that the range of our fee would be $9,000 to $9,300. Should our time be less than anticipated, our fee would be reduced accordingly. It is our general practice to submit progress billings as the work progresses. Our fees are based on the amount of time we spend on an engagement. We encourage our clients to have their personnel assist in the preparation of working papers and schedules and give us as much clerical assistance as possible in order to keep our fee at a minimum. We will perform an audit of the balance sheets of the various funds and account groups of the City as of December 31, 1976 and the related financial statements for the year then ended. The audit would be performed in accordance with the procedures established by the State Auditor and the American Institute of Certified Public Accountants. These procedures are compatible with the pronouncements of the National Council on Governmental Accounting. The audit which we would perform would be an examination which consists of a review of internal control, accounting procedures, and the details of all records, including subsidiary records and supporting data as to mathematical accuracy, propriety and completeness of all transactions on a test basis. The test examination presumes that the items selected are representative of all the transactions. Although such an audit is the one most frequently used today, it will necessarily discover fraud or defalcation. However, should fraud or defalcation exist, it may be uncovered as the result of one or more of procedures applied on a test basis. t ,t not the City Council City of Edina, Minnesota October 15, 1976 Page two As part of our audit, we prepare a letter on internal control, suggesting, when necessary, any changes which might be desirable in the light of,our experience with similar situations in other municipalities. This is your assurance that we have given proper attention to the safeguarding of cash and other assets. On certain occasions, we prepare a management letter, discussing certain phases of 'financial operations which might be of interest to you. In addition, of course, the commentary in our report covers each fund and.. highlights the activity for the year. . Enclosed is further information about our firm which you may find useful in your selection of auditors for the City. We would appreciate an opportunity to discuss the audit further with you at your convenience. Thank you for the opportunity of submitting this proposal. JGM:mmj Enclosures Very truly yours, GEORGE M. HANSEN COMPANY v /r( J..Gregory Murphy, Partner OL JOHNSON, WEST & COMPANY CERTIFIED PUBLIC ACCOUNTANTS 416 PIONEER BUILDING SAINT PAUL, MINNESOTA 55101 TELEPHONE 227 -9431 DAVID R. WEST, C. P.A. GUY L. PATZLOFF, C. P. A. RONALD J. CARLSON, C. P. A. CLIFFORD S.LOZINSKI,C.P.A. PAUL M. KELNBERGER, C. P. A. J. N. Dalen, Finance Director City of Edina 4801 West 50th Street Edina, Minnesota 55424 Subject: Auditing Services Dear Mr. Dalen: MEMBERS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS November 29, 1976 Thank you for the opportunity to make a proposal for the annual audit and for the time you made available to us. We are a firm with 2 offices employing about 35 persons. Our St. Paul office currently serves one municipal entity as auditors, and we believe we are competent to serve your audit requirements based on this and prior municipal audit experience of our partners. We have a highly - trained professional staff of accountants and auditors. We are proud of our retention of key staff personnel. We believe this generally results in savings to our clients, especially in repeat engagements since we are able to assign the same staff in subsequent audits. We have reviewed the 1975 audit report, briefly discussed the City's operations and current accounting forms and routines with you. We have made a tentative time budget for the 1976 examination. We will conduct an examination of the various funds of the City for the purpose of rendering an unqualified opinion on these funds for the year ended December 31, 1976. We will endeavor to complete our examination and issue our report before June 30, 1977. We expect your cooperation and assistance in such matters as trial balance preparation, procurement of documentary evidence, correspondence with prior auditors for access to certain workpapers with "on- going" importance. We will attempt to schedule our field work at times least "disruptive" to your office routines but accomodation to our present clientele is a factor in our scheduling. We will bill for our services upon completion J. N. Dalen Page 2 November 29, 1976 of the engagement and rendering our report. We expect our fees for this engagement to be about $ 8,000 to $ 8,300, but in no.event, do we expect the total fees.to exceed $ 9,000.. This proposal is made •with anticipation that our`firm would be retained for at least three years. We estimate that our fees for subsequent audits . would increase only nominally; that is, in relationship to the "cost -of- living" index. For your information, we use standard hourly rates for each staff person based on their experience and technical competence. We require our staff to keep accurate time records for each client. We assure you that you will be billed only for work done on your engagement. We are confident that if we are selected as your auditors, you will re- ceive skilled accounting service at a fair and reasonable price. We will appreciate your notification as early as possible to plan year end inventory observation, interim reviews and staff requirements. Very truly yours, Johnson, West & Company bw a TOUCHE ROSS & CO. 780 NORTHSTAR CENTER MINNEAPOLIS, MINNESOTA 55402 November 29, 1976 Mr. J. N. Dalen Finance Director - Treasurer City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Dalen: -At your request, we are pleased to submit a proposal to - examine the financial statements of the City of Edina. We are enclosing one copy each of two booklets, one of which describes the firm from an international and national basis and the other which covers the operations in the Twin Cities area. From these we would like you to particularly note the broad base of practice, our emphasis on total services to clients in areas of audit, tax, management services and actuarial services and our orientation to each particular client's needs. Specifically as it relates to the City of Edina: Reports: Our examination will be conducted in accordance with generally accepted auditing standards. The objective of our examination is the expression of an opinion on the City's financial statements. Our ability to express that opinion, and the wording.of our opinion will of course be dependent on the facts and circumstances at the -date of our opinion. In addition, we will submit letters to you and the City Council detailing various recommendations with respect to possible improve- ments in accounting procedures or internal control. Recommendations as to business problems and economies which come to our attention would also be made. TOUCHE ROSS & CO. Mr. J. N. Dalen, Finance Director - Treasurer -_2 - Audit approach: November 29, 1976 It is our practice to divide the audit into preliminary work and final work which is completed after the year -end closings. .During the time of the preliminary work, the programs of examina- tion would be developed based upon the system of internal control in existence, the system tested and the year -end work scheduled. Final work such as inventory testing and confirmations would be done at the year end and the remainder commenced in-March 1977 using the schedules you have supplied with final reports issued no later than June 30, 1977. The engagement would be under the direction of E. Palmer Tang, Partner and Randy Cochrane, Manager and staffed as appropriate based upon detailed review of timing. Fees: Our annual fee for the above examination and reports would be based upon actual time charges but would not exceed $15,000. We understand that our engagement would be for a minimum of three to five years to allow us to spread our start up costs over a longer period of time and that any adjustments would be restricted to inflationary increases during the period (based upon starting salaries for accounting graduates). This fee is -bas ed. =_upon you or members of your staff preparing the same schedules ° and,. i- afting the detailed statements as was done in prior years. We do not believe that it would be desirable to-submit a proposal whereby all the audit schedules would be prepared by our. staff as it would be both inefficient and too costly to use our professional staff for that on a recurring basis. ='A Special projects, if any, would be estimated and'quoted to you-before commencement. TOUCHE ROSS & CO. Mr. J. N. Dalen, Finance Director - Treasurer 3 - November 29, 1976 We appreciate the opportunity you have given us to submit this proposal. Because of our wide experience, we believe our firm is in a unique position to offer the City -high caliber, diversified auditing services. We would be pleased to discuss with.you, at your convenience, any questions you might have con- cerning this proposal or other matters. We would also be happy to appear before the Council. If any questions should arise or if you desire further information, please do not hesitate to contact Mr. E. Palmer Tang or Mr. Randy Cochrane at 333 -2301. Yours very truly, Attachments CITY OF EDINA. MINNESOTA AUDIT PROPOSAL 1309 PROFESSIONAL QUALIFICATIONS NOVEMBER 1976 HASKINS & SELLS HASKINS & SELLS CERTIFIED PUBLIC ACCOUNTANTS 1950 IDS TOWER MINNEAPOLIS, MINNESOTA 55402 November 30, 1976 Mr. J. N. Dalen, Treasurer and Finance Director, City of Edina, 4801 West 50th Street, Edina, Minnesota 55424. Dear Mr. Dalen: We are pleased to respond to your invitation to submit a proposal for providing auditing services to the City of D3ina. Based on the information you have provided us, we are confident that Haskins & Sells is especially well qualified to serve you. Our proposal includes the following points which we believe are especially relevant to the City of Edina: • Experience with cities • Experience with LOGIS systems . Constructive service approach We would consider it a distinct privilege to work with City of Edina officials and staff, and appreciate being given the opportunity to submit this proposal for your consideration. Yours very truly, CONTENTS Page BACKGROUND AND QUALIFICATIONS OF HA:SKINS & SELLS World- Wide ............................................ 1 Minnesota.............. ............................... 3 GovernmentalExperience ............................... 4 PROFESSIONAL PERSONNEL ... ............................... 8 OUR ENGAGEMENT PLAN AuditingServices ...... ............................... 17 TimelyServices ........ ............................... 18 OUR CONSTRUCTIVE APPROACH Constructive Service Approach ......................... 19 Meetings and Communication ............................ 20 FINANCIAL STATEMENTS FOR THE CITY OF EDINA .............. 21 ESTIMATED FEES ........... ............................... 23 REFERENCES ............... ............................... 24 HASKINS & SELLS - 1 - BACKGROUND AND QUALIFICATIONS OF THE FIRM OF HASKINS & SELLS World -Wide Haskins & Sells, one of the largest public accounting firms in the world, has an outstanding reputation for serving organizations in all major segments of the economy, in government, investment banking and brokerage, industry, commerce, health care, banking, public utilities, transportation, insurance, educational institutions, and service organizations. We serve many of the largest companies in the United States, including such industry leaders as General Motors, Morgan Guaranty Trust Company of New York, Manufacturers Hanover Trust Company, Metropolitan Life Insurance Company, Equitable Life Assurance Society, Merrill Lynch, Pierce, Fenner & Smith, Procter & Gamble, International Harvester, Armco Steel, Rockwell International, Household Finance, Communications Satellite, The New York Times, Great Atlantic & Pacific Tea, Monsanto, Southern Pacific, Trans World Airlines, Pacific Gas and Electric, Continental Can, and Norton Simon. Our professional practice is conducted through over ninety offices in major cities of the United States and a substantial number of offices in other parts of the free world. The professional staff in the United States includes approximately 5,000 men and women, including over 475 active general partners and directors, and more than 800 managers. Each of our practice offices operates as an integral part of the Firm under the guidelines of our Executive Office located in New York. Through the establishment of some thirty industry groupings, the knowledge and experience of accountants throughout the Firm who are conversant with the particular accounting, financial, and HASKINS & SELLS - 2 - operating problems of these industries are pooled and brought to bear on specific client problems. In addition, these specialists are active in the policy making groups of the American Institute of Certified Public Accountants and other boards and commissions within their area of Industry specialization. Strengthening and working closely with all our specialists are the general technical staff and research department in the Executive Office. Haskins & Sells is a leader in the public accounting profession in the area of equal employment opportunity. We are committed to aggressive affirmative action and community involvement programs both locally and nationally. Edwin R. Lang, a partner in our New York office, served for several years as Chairman of the first committee on Recruitment from Minority Groups of the AICPA. Locally, - Haskins & Sells has actively supported the Minority— Intern ship/Scholarship Program of the Minnesota Society of CPA's and hired the first graduate of that program. It is our policy to recruit, hire, and promote without regard to race, creed, color, national origin, or sex. We have reason to believe that our record with respect to minority employ- ment compares favorably with other nationally recognized public accounting firms. Our goal is equal employment opportunity in practice as well as in principle. HASKINS & SELLS - 3 - nn; r„-, o� r,+ Our professional staff in Minnesota totals approximately one hundred professional accountants, including our management group of twenty -eight partners and managers. Our offices are located in Minneapolis, Saint Paul, and Bloomington. Except for-several of our recent college graduates, all of our audit management and staff are Certified Public Accountants and members of state and national professional organizations. Our Minnesota offices serve many of the most significant companies in the state, including Honeywell, Data 100, DeLuxe Check Printers, Minnesota Gas, Northern States Power, Burlington Northern, _.Soo Line Railroad, , and Midland Cooperative. Haskins & Sells recognizes the special requirements and expertise necessary to properly serve Minnesota's governmental units, and has established a separate Governmental Services Department within its Minnesota offices. This department is under the direction of Mr. Michael J. Vinyon and includes accountants and consultants who have developed a high degree of expertise in serving governmental units. Members of the Governmental Services Department participate actively in professional .activities relating to governmental accounting and auditing at all levels, and are dedicated to providing the highest quality auditing and related services to state and local governments. HASKINS & SELLS - 4 - Governmental Experience The Haskins & Sells Governmental Services Department has coordinated engagements in the following areas: . Federal Grants .. Under contract with the City of Minneapolis, we are currently auditing several Community Development Block Grant projects. .. Under contract with the Minnesota Urban Comprehensive Employment & Training Consortium, we are currently auditing several CETA program grants. . State of North Dakota - Social Service Board Designed and implemented a Grants - Management Information System for their statewide aging program. Municipalities .. Haskins & Sells currently performs the annual audits of the financial statements of the City of Bloomington, the fourth largest city in the State, the City of Coon Rapids, the City of Little Falls, and the City of Ramsey, and were recently engaged as auditors for the City of Brooklyn Park.and the City of Anoka. .. Haskins & Sells has performed a review of electronic data processing systems controls for the Local Government Information Systems Association LOGIS). The report on this review is used by the auditors of all member. municipalities. Independent School Districts .. Haskins & Sells currently performs the annual audits of the financial statements of Bloomington School District No. 271, Columbia Heights School District No. 139 and Rosemount School District No. 196. .. We have performed a third party review of electronic data processing systems controls for Minnesota School Districts Data Processing Joint Board TIES . The report on this review is used by the auditors of all school districts which are members of TIES. HASKINS & SELLS - I5 - .. We have assisted another joint powers data processing association, METRO II, in developing a framework for consolidating the systems of four school districts into a single data processing utility serving all four. .. We have also assisted the Rochester Joint Computer Consortium in assessing potential areas of expanded services to local governmental units in southeast Minnesota. . Other Organizations .. For several years, Haskins & Sells has performed the annual audit of Mineral Springs Chemical Dependency and Tuberculosis Centers, a facility jointly owned by Goodhue, Mower, Rice and Steele counties. Haskins & Sells staff members are regularly involved in professional--activities relating to governmental-accounting and auditing. Following are some of these activities: . Several staff members are members of the Governmental Accounting and Auditing Committee of the Minnesota Society of Certified Public Accountants, and are active in working on the various projects of that committee. Our staff members also participate regularly in Society training programs relating to governments. . Several staff members are associate members of the Minnesota Chapter of the Municipal Finance Officers Association, and are also members of its various committees. In 1974, 1975, and 1976, we have provided speakers and resource persons for the annual seminar on governmental accounting and auditing sponsored in Minnesota by the MFOA. HASKINS & SELLS . Our staff members maintain close contact with the League of Minnesota Cities, and have served as resource persons for training programs sponsored by the League. . Our firm is an associate member of the Minnesota Association of School Business Officials and the national organization, ASBO, and our staff participates regularly in Association activities. . One of our staff members participated in a Loaned Executive Program to review various matters of concern in cooperation with governmental officials of the State of South Dakota, concentrating on review of accounting procedures, reporting, and internal audit functions within the agencies of state government. One of our staff members has worked closely with the Minnesota Analysis Planning System (MAPS) at the University of Minnesota, assisting in establishing computer files of data relating . to local government finances, and assisting in the preparation of one of the MAPS publications analyzing this data. . One of our staff members has worked with Professor Sam Tidwell, Michigan Technological University, for several years and has been acknowledged in Professor Tidwell's recent book on school accounting. Our staff participates regularly in the State Auditor's training programs relating to local government audits. HASKINS & SELLS - 7 - The mission of the Governmental Services Department of Haskins & Sells in Minnesota is to participate actively in profes- sional activities relating to governmental accounting and auditing and to provide services of the highest quality to governmental units at all levels. These activities are carried out with the support and assistance of the partners of the Firm throughout the nation, thus providing extensive technical support for all types of concerns in governmental finance and administration. HASKINS & SELLS PROFESSIONAL PERSONNEL In order for the City of Edina to obtain the greatest benefit from an audit by an independent public accounting firm, we believe the audit should be performed and supervised by persons possessing specific experience with cities. With this in mind, we will select members of our organization whose skills and experience eminently qualify them for this engagement. Set forth below are some of the key individuals who provide services to cities. Auditing Services Partner - Mr. Michael J. Vinyon Manager - Mr. John B. Lil j a Manager - Mr. Fredrick D. Zahn Staff Accountant - Mr. W. E. "Chuck" Irrgang Staff Accountant - Mr. Mark C. Hanson Consulting Services The following personnel would be available for rendering management advisory services and will be participating in the audit reviews of systems and controls: Manager - Mr. Stephen A. Faunce Manager - Mr. James L. Kubiak Consultant - Mr. Roger W. Forsberg Resumes of all the above persons are presented on the following pages. HASKINS & SELLS MICHAEL J. VINYON, CPA Mr. Vinyon joined Haskins & Sells - Baltimore in 1959, having graduated from the University of North Dakota with a Bachelor of Science degree in business administration. He transferred to the Twin Cities offices in 1960, in 1971 became a partner of the Firm, and presently manages our Saint Paul office. Mike is a member of the American Institute of CPA's, the Minnesota Society of CPA's, the National Association of Accountants, the Municipal Finance Officers Association, and the Minnesota Association of School Business Officials. Mike has over seventeen years of experience in public accounting and during his career has conducted and supervised many major audit and other engagements for the Firm. These engagements have included complex reporting to the Securities and Exchange Commission, audits involving major computer installations, public issues of corporate stock, and accounting for. major acquisitions. In addition, he has served on the technical review committee for consulting engagements to governmental clients, including a major engagement for the design and implementation of a grants management information system for the Social Service Board of the State of North Dakota. Mike specializes in governmental accounting and auditing and is the partner -in- charge of the Governmental Services Department of our Minnesota offices. He is responsible for all of our services to states, counties, cities, and school districts served by our offices in Minnesota. HASKINS & SELLS - 10 - JOHN B. LILJA, CPA Mr. Lilja joined Haskins & Sells in 1963. He had previously served three years as a U.S. Navy Supply Corps Officer and obtained his M.S. degree in Business Administration at the University of Minnesota. He became a CPA in 1966. He has worked extensively on general audit engagements as well as on consulting and small business engagements, and computer time - sharing applications. I.n 1971 he was appointed Deputy State Auditor for the State of Minnesota. In that position, he coordinated the design and implementation of an advanced computer based on -line accounting system for all State operations, and subsequently implemented several improvements in the local government auditing .operations assigned to the State Auditor in 1973. During 1973 and 1974 he reviewed all audits of counties, schools and municipalities performed by the State Auditor staff as part of his regular duties. He returned to the staff of Haskins & Sells in 1975. John supervises our audit engagements at the City of Bloomington, the City of Brooklyn Park, the City of Little Falls, and City of Ramsey. John is a member of the American Institute of CPA's, was'a director of the Minnesota Society of CPA's from 1973 to 1975, and is an associate member of the Minnesota Chapter of the Municipal Finance Officers Association (and currently chairman of its career development committee) and the Minnesota Association of School Business Officials. He has been active in the Governmental Accounting and Auditing (and currently its vice - chairman) and the Management Advisory Services committees of the MSCPA, and is a charter member of the Society's MAS Roundtable. He is also a member of the National Association of Accountants. John has actively supported the education and training efforts of such organizations as the Minnesota Chapter of the MFOA, the Minnesota Association of Clerks and Finance Officers, the League of Minnesota Cities, and has participated in several training seminars and in the development of training materials. He is currently a part -time instructor in governmental accounting at Lakewood Community College. HASKINS & SELLS - 11 - FREDRICK D. ZAHN, C.P.A. Mr. Zahn joined Haskins & Sells in 1969 after graduating from the University of Minnesota with a B.S.B. accounting degree. Fred is a member of the American Institute of Certified Public Accountants, the Minnesota Society of Certified Public Accountants, and the National Association of Accountants. He is also an associate member of the Minnesota Chapter of the Municipal Finance Officers Association (and currently a member of its program committee); and is an active member of the Governmental Accounting and Auditing Committee of the Minnesota Society of Certified Public Accountants. Fred has been in- charge of the audits of several large clients, and currently supervises our services to the City of Coon Rapids and the City of Anoka. HASKINS & SELLS - 12 - WILLIAM E. "CHUCK" IRRGANG, CPA Mr. Irrgang joined Haskins & Sells in 1972, after graduating from Mankato State College with a B.S. degree in Accounting. Chuck had previously had three years service in the U.S. Marine Corps. Chuck is a member of the American Institute of Certified Public Accountants, Minnesota Society of Certified Public Accountants, National Association of Accountants, and an associate member of the Minnesota Chapter of the Municipal Finance Officers Association. Chuck has extensive experience with governmental audits, and has been in- charge of the audits of the City of Bloomington, the City of Little Falls, and Bloomington School District No. 271. HASKINS & SELLS - 13 - MARK C. HANSON Mr. Hanson is a graduate of the University of Wisconsin - Madison with a B.B.A. degree in Accounting. Mark is an associate member of the Minnesota Society of Certified Public Accountants and also a member of the National Association of Accountants. Mark has had considerable experience in governmental auditing, including participation in our audits of the City of Bloomington, City of Brooklyn Park, City of Coon Rapids, City of Little Falls, and most recently was in- charge of our audits of Rosemount School District No. 196 and the City of Ramsey. HASKINS & SELLS - 14 - STEPHEN A. FAUNCE Mr. Faunce joined Haskins & Sells - Chicago in 1969 as a Senior Consultant in the Management Advisory Services (MAS) group. He graduated from Grinnell College in 1960 with a B.A. in Economics and Business and subsequently attended the Graduate School of Business Administration at the University of Iowa. He was employed by Procter & Gamble for eight years in a variety of managerial (production supervision, industrial engineering, cost accounting, quality assurance, etc.) positions in one of their large manufacturing facilities. After serving on the H&S consulting staff for four years, Steve transferred to Minnesota in 1973 to manage the Firm's MAS practice locally. As a consultant, Steve carried out a number of engagements for clients of all sizes. He participated several times in the definition of management information requirements so that practical processing systems could be developed to provide the necessary information. He has also had extensive experience with organization and executive compensation studies. Steve has been directly responsible for carrying out or supervising consulting engagements with the Social Service Board of the State of North Dakota, the Minneapolis YMCA, Multi Resource Centers, Inca (a vocational rehabilitation agency) and METRO II in the not -for- profit sector. He has also been responsible for a number of different types of consulting engagements with companies of all sizes. Steve has spoken on numerous occasions to professional organizations on such diverse subjects as program budgeting, meeting management's information needs, and financial forecasting techniques. He is associated with the Speaker's Bureau of the Minnesota Society of CPA's and is a member of the Society's MAS Roundtable. HASKINS & SELLS - 1.5 - JAMES L. KUBIAK Mr. Kubiak has over twelve years experience in the field of data processing, and was associated with IBM and Memorex prior to joining Haskins & Sells. While with IBM, Mr. Kubiak spent two years in a Systems Design Center where he provided specialized support in a number of areas. As a Systems Engineer with IBM, he was involved in a wide range of projects involving the use of second and third generation hardware. In addition, as a Marketing Representative, Mr. Kubiak had primary account responsibility for a large division of General Motors. During this time he was responsible for the installation of multiple S/360 -65 and S/360 -50 computers which were used in an on -line environment. At Memorex, he worked for over two years on the coordination and planning of hardware and software capabilities of a completely new computer system. Since joining Haskins & Sells, Jim has served as the project leader -in the design and implementation of a Grants Management Information System for the Social Service Board of the State of North Dakota. In addition, he has been involved in the design phase of a management reporting system for a major nonprofit agency. He also performs management reviews of data processing operations for our Minnesota clients, including TIES and LOGIS, and has been responsible for the design and implementation of various types of new computer based systems. Jim also carried out our recent consulting services with METRO II, another joint powers association of school districts for data processing, and with the Rochester Joint Computer Consortium. Jim received a B.A. degree from the University of Notre Dame in 1961. HASKINS & SELLS - 16 - ROGER W. FORSBERG Mr. Forsberg has over six years experience in the field of data processing, and was associated with Hewlett - Packard Company prior to joining Haskins & Sells. Roger graduated from Carleton College, and received an M.B.A. from the University of Chicago Graduate School of Business. At Hewlett - Packard Roger was involved in several exten- sive system design and programming efforts using an IBM S/370 -158 computer and an HP2000F Timeshare computer. He developed and implemented inventory and general ledger systems. He developed a procedure allowing data to flow across the timeshare /370 interface and was responsible for standardizing and managing all computer - related operations within the Hewlett-Packard-Timeshare Group.- Roger also designed and implemented real -time systems in inventory control, order processing and order statistics. While in the U. S. Army, Roger was project leader for a comparative study of nuclear forces using computer simulation. Since joining Haskins & Sells, Roger has carried out a number of reviews of internal control in electronic data processing operations as part of our audits of our larger clients, has performed our review of the TIES systems, and assisted in providing consulting services to Rochester Joint Computer Consortium. HASKINS & SELLS - 17 - OUR ENGAGEMENT PLAN Auditing Services We would perform an examination of the financial statements of the City of Edina for the year ending December 31, 1976. Our examination would be made in accordance with generally accepted auditing standards and would include such tests of the accounting records and other procedures as we consider necessary to express an opinion on such financial statements. Our audits are carried out in accordance with the audit guide, Audits of State and Local Governmental Units, published by the American Institute of Certified Public Accountants. We plan to begin serving the City as soon as we are authorized to proceed, initially by determining an audit timing schedule with the administration. We will begin the audit by performing a thorough review of your operations and your system of internal controls. Based on our review, we will determine the extent of the audit testing required. Throughout the audit, we will establish a close working relationship with City personnel. We believe that this relationship will enable us to provide the City with the highest quality profes- sional services at the minimum cost, and will cause the least amount of disruption in the work load of City employees. . In connection with our audits of other cities, we have developed a number of specialized comprehensive audit programs. We believe that the availability of audit programs used on other audit engagements will be of significant assistance as we plan the audit procedures to be used at the City of Edina. At the conclusion of our examination, we will issue a report to the City Council that would include the City's financial statements and related schedules, together with our opinion thereon. HASKINS & SELLS Our services to the City of Edina will be the responsibility of Mr. Michael J. Vinyon, Partner. Mr. John B. Lilja, Manager, will be the supervisor of audit services. The assignment of staff accountants will depend on the final determination of the audit time schedule which will be developed in conjunction with City officials. We believe that our audit team will be especially well qualified to serve the City. Timely Services We are committed to providing timely auditing services to C our city government clients. However, in working with any new client, additional time is usually required for first -time audit procedures, resolving problems with city personnel, etc. In addition, our appointment as auditors in December-would make it impossible to perform substantial audit work prior to year -end, which we normally do in order to expedite the completion of the audit. Accordingly, we would expect to complete our field work so as to allow the 1976 audited financial statements to be issued by June 15, 1977. We expect that our audit services will be rendered earlier in future years, which will allow the City financial statements to be issued on a more timely basis. HASKINS a SELLS - 19 - OUR CONSTRUCTIVE APPROACH Constructive Service Approach We believe that the rendering of audit services means much more than the basic concept of an audit. As a result of our evalua- tion of internal controls and our knowledge of your financial and administrative matters obtained during the audit, we are in a position. to develop recommendations that will enable you to increase the effectiveness of City operations and improve its accounting and administrative controls. Because we recognize this opportunity, we always take a constructive approach to our auditing, and would bring to your attention any matters that we feel would be beneficial to City operations. An example.of -the type-of services we often provide to our governmental clients is a periodic review of the water and sewer utility operations. We have local personnel with extensive experience in the utility field, and these persons are often part of our audit team serving city clients. At the conclusion of our examination, we would issue to the City Council a report that would include the City's financial state -, ments and related schedules, together with our opinion thereon. In addition, we will issue to the Council a commentary letter report including our observations, comments, and recommendations concerning accounting systems, procedures, internal controls and any other matters which, in our opinion, could be beneficial to the future operations of the City. It is our practice to review and discuss with the Council the results of our examination and the related reports. We would maintain frequent contact with City officials throughout the year in order to be constantly alert for situations where we would provide prompt and useful assistance. We firmly believe that our continuing attention to the City's operations will maximize the benefits of our services. HASKINS & SELLS 20 _ We will bring a fresh approach to services for. the City of Edina. This approach will be evident in the attitude of the team of professional accountants assigned to the engagement, in the close working relationship we will establish with City personnel, and in the advanced auditing techniques we will use. Meetings and Communications Our experience in governmental auditing has shown us a continuing need for coordinating our work and communicating with elected officials and their committees. In all of our governmental work we have been extensively involved in meetings with boards and committees. We find that this approach achieves a clear understanding among all parties of the audit scope, the accounting policies, the necessary and suggested disclosures, as well as the layout and format of the reports. Issues of mutual concern are most easily resolved by liaison and good communications. HASKINS & SELLS - 21 - FINANCIAL STATEMENTS FOR TEE CITY OF EDINA As you are aware, two publications taken together constitute authoritative literature, i.e.,. generally accepted accounting principles, in the field of local government accounting and financial reporting. These are Governmental Accounting, Auditing and Financial Reporting (GAAFR) prepared by the National Committee on Governmental Accounting, and the audit guide Audits of State and Local Governmental Units issued by the American Institute of Certified Public Accountants. In these days of increasing concern over financial reporting by cities, the financial statements for the various City of Edina funds should be prepared in accordance with current standards in the field. Based on our reading of the 1975 financial statements for the.City of Edina, we noted several accounting and reporting practices which are at variance with generally accepted accounting principles: (1) General fixed assets are accounted for as assets of various funds, rather than in a separate self - balancing group of accounts. (2) General long -term debt is accounted for as liabilities of various funds, rather than in a separate self - balancing group of accounts. (3) Deferred taxes receivable and future interest payable are recorded in various funds. Such items should no longer be presented in the financial statements. (4) Certain enterprise funds, including the Swimming Pool, Golf Course, Recreation Center, and Gun Range funds, are accounted for using the modified accrual basis of accounting, rather than the full accrual basis required for enterprise funds. Such accounting would include changes in the provision for depreciation on the assets of these funds. (5) Certain account and statement terminology is not consistent with current literature. In addition, funds should be grouped in accordance with the recommendations of GAAFR. HASKINS & SELLS 22 _ (6) Additional footnote disclosures are now appropriate. We would recommend that the description of funds and results of operations be included in a transmittal letter signed by the Finance Director, and that financial footnotes be set forth following the financial statements. In addition, we noted certain schedules and details which may not be required for complete financial statement disclosure. We would also recommend that certain statements for similar groups of funds be.combined so as to minimize the total number of statements presented. We believe that your financial statements, with the changes recommended above, will be both more informative to the more sophisticated readers, as well as less complex and more readily understandable to the layman. In addition, we feel that if certain of the changes were not made, we would not be in a position to render an auditor's opinion on all of the City's funds. We would, of course, expect to work closely with you in preparing the financial statements in accordance with the standards set forth in GAAFR and the Audit Guide. HASKINS & SELLS - 23 - ESTIMATED FEES Our professional fees are based on the actual time spent on the engagement at hourly rates related to the experience of the individuals assigned. We understand that in the past you have provided substantial assistance to your auditors in the preparation of audit schedules. However, you have advised us that it may not be possible to provide this extensive assistance this year or thereafter. Because the extent to which City officials and staff are able to assist in the audit effort directly affects our staff time on the audit and our fees, we have provided two estimates of our fee range, as follows: With City assistance......... $1251 500 -$14, 000 Without City assistance...... $149000 - $15,500 Our estimates are based on our limited discussion with you regarding City records and procedures and our experience with cities of compar- able size, and include out -of- pocket expenses. The maximum of the range would not be exceeded without your prior approval. Should the time required for the audit be less than anticipated, we would bill you on the basis of actual time spent. Additional costs are incurred in connection with the first audit engagement of any organization. Such costs involve the gathering of historical and background information and the initial review and write -up of procedures in the evaluation of internal controls. When there is a reasonable likelihood of establishing a continuing professional relationship, it is our policy to absorb such first -time costs. Accordingly, the above fee estimates do not include these costs. HASKINS & SELLS - 24 - REFERENCES The best appraisal of the quality of services rendered by a firm of certified public accountants is that of its clients. We are proud of the quality of services which we render, and therefore encourage you to contact our clients for such an appraisal. The following are individuals from our client organizations in Minnesota who can provide a sound objective evaluation of services we have recently provided. • Mr. Lyle Olson Director of Staff Services City of Bloomington • Mr. Lyle Haney Finance Director City of Coon Rapids • Mr. James L. Nitchals City Administrator City of Fergus Falls (formerly with the City of Little Falls) • Mr. Cyrus Knutson Director of Business Affairs Independent School District No. 271 Bloomington • Mr. Stephen L. Honigman Accounting Supervisor Independent School District No. 196 Rosemount In addition, you should feel free to contact us for references relating to any of our other clients. HASKINS & SELLS .pTEs Posm MAILGRAM SERVICE CENTER ® o" Ym MIDDLETOWN, VA. 22645 tm Y Mailgra m stern union 2- 03123 OE331002 11/26/76 ICS IPMBNGZ CSP MPSB 1 6129278861 MGM TDBN MINNEAPOLIS MN 11.26 04i9P.EST ON. CITY OF EDINA FLORENCE H 480 -1 WEST 50 ST EDINA MN 55424 THIS MAILGRAM IS A CONFIRMATION COPY OF THE FOLLOWING MESSAGEe 6129278861 NL TDBN MINNEAPOLIS MN 100 11 -26 0419P EST PMS POLLY PETERSON MISS TEENAGE MINNESOTA CARE °MISS TEENAGE AMERICA'PAGEANTv D.L'R ORAL ROBERTS UNIVERSITY TULSA OK ALL EDINA IS PROUD OF YOU IN REACHING THE:SEMI'FINALS IN THE MISS TEENAGE AMERICA PAGEANT. WE WISH YOU MUCH SUCCESS IN BRINGING HOME A DOUBLE CROWN FOR YOUR'FAMILY AND A TRIPLE CROWN FOR .EDINA WARREN C HYDE, EDINA CITY MANAGER lbe19 EST MGMCOMP MGM j, 2 !' TO REPLY BY MAILGRAM, SEE REVERSE SIDE FOR WESTERN UNION'S TOLL - FREE PHONE NUMBERS TO REPLY BY MAILGRAM, PHONE WESTERN UNION ANY TIME, DAY FOR ' NIGHT: FOR YOUR LOCAL NUMBER, SEE THE WHITE PAGES OF YOUR TELEPHONE DIRECTORY OR DIAL (TOLL FREE) 800 -257 -2241' (EXCEPT IN NEW JERSEY 800 -632 -2271) OR DIAL WESTERN UNION'S INFOMASTER SYSTEM DIRECTLY: FROM TELEX .................... 6161 FROM TWX ................ 910 420 1212 , WHEREAS, in implementing the -Swine Flue Immunication Program, Hennepin County has requested the cooperation of the various Hennepin County municipalities; and immunization WHEREAS, in response to this request-, IhKm2mkpx' clinics were set up at the York- S t .. a and at the Edina City Hall which were staffed by pro - fessional people and numerous volunteers; CITY OF EDINA 480I W. 50th S•1.reet EDINA, MIIMESOsA 55424 TO ALL LAMER SOFTENER LICENSE APPLICANTS: Your presen•v Edina Water SoftenerInstallers° License will expiry an December 31. Enclosed you will find a Water Softener LicenBe AppliCatiOn along with a WATER SOFTENERS' BOND FORM which has been drafted by the City Attorney. It will be necessary for your bonding company to USE THIS PARTICULAR BOND,_ FOR? Ok�L .ale will be unable to accep�. your 'bc:�nd on any other form. - - -- - In order to avoid delay in issuance of your :license, please send this form to your bonding company promptly. Your cooperation in the return of these documents along with your check in the amount of $10.00 by December 15 iil]. be appreciated. Yours very truly, City Clerk fbh enclosures E -7o- i - - �-/ /� WHEREAS, Polly Peterson is a resident of the City of Edina; and WHEREAS, Polly Peterson attends Edina East High School and presently has been recognized by her-classmates by being elected President of the Student Council; and • f WHEREAS, Polly Peterson w,as �'.a Miss Teenage Minnes/ of the.Miss Teenage America Pageant which was.held at Oral Roberts University,,on November '27, 1976; and WHEREAS, because of her charm and talent in playing the harp,' Polly Peterson was chosen second runner -up in the Miss Teenage America Pageant, bringing great honor to the City of Edina; NOW, THEREFORE, BE IT RESOLVED that the Edina City Council does hereby express its most sincere congratulations to POLLY PETERSON for these honors which have come to her and do wish her.every success as she continues her education through high school and in her future years t A c AD d I � f vIl = 3 0 _ 0 Q Q A Q 2 � FJELO WAY o CC DOVRE DRIVE �I Q 0 0� .0, � f"� •� � ¢ 2 2 J, -� BISCAYNE BLVD. p BISCAYNE BLVD Z TT I Z 0• I CAY fLVD au 2ya ,R l_DG �, ' . LONDONDERRY LONOONCERRY DRIVS PARK` ® a DRIVE rH }y1. i lot GIVIS11I Z ��ai�g REQUEST NUMBER: LD -76 -11 LOCATION: 6801 -05 -09 Dovre Drive REQUEST: Create two double bungalow_ lots from three single family lots. yjlinge olannina department village of edine LOT DIVISION LD -76 -11 AND REZONING Z -76 -15 EDINA PLANNING COMMISSION STAFF REPORT October 27, 1976 Frank and Jean Wheeler. 6801, 6805, 6809 Dovre Drive. Lots 1, 2, and 3. Block 2, Nine Mile North 2nd Addition. REQUEST: R-1 Single Family Residence District to Rr2 Multiple Residence District. REFER TO: Western Edina Plan, attached graphic illustrating proposed division The Planning Commission may recall that approximately one year ago the Rauenhorst Corporation subdivided this property and the property on the north side of Dovre Drive into six lots. The three lots on the south side of Dovre Drive are now being purchased by the proponents, presumably contingent on the requested rezoning and division of the middle lot. Essentially, the proponents are attempting to divide the center lot of the three lots in half and combine each half with the outermost lots. Both lots are proposed to be rezoned for double bungalows. The Planning Commission should note that according to the Western Edina Plan this area is designated for low use attached residential. Recommendation: The staff would recommend approval of the proposed lot division and rezoning for the following reasons: 1. The proposal is in conformance with the Western Edina Plan. 2. The proposed lots meet zoning restrictions. 3. The - prope-rty is a transitional property between the - single family area to the east and the industrial uses to the west: GL: In 10/22/76 v f ._� : ; - - , ri•�a •r'N . •r•'a' � ..: •:.....r!1 3� =:a•I q ' •.r r ' N:''+'� •% � ? ")i; ti . 1 +; ,: • -C '� •Q tr6 ;' _s��•�T.r..�.•- '••�- :i.i.f '! %j�'a..:�... � ' ��r-- r -y-� -C �. i�.�;,�J 1••. •'�. 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'.T..` .t..ewwv.+•w,s.�...•rw�: ..i.•w..��,o...:.wr°.r.�r... - ..... ^.,•, .._..- .r�.r.�- • --•- -• City of Edina Planning Commission City of Edina 4801 West 50th Street Edina, Minnesota 55424 Commission Members: During your consideration of our application for.lot division and rezoning of the property described in our application, we would like to suggest attention be given to the following: 1. The Western Edina Plan provides for this or compatible zoning for this property. 2. The use of the property is affected by the present use of property to the south and to the west -- a relatively high density residential use to the south and industrial use to the west. 3. Experience in Edina (and elsewhere) indicates fewer per - sons per housing unit in R -2 zoning than in. single family units. This fact suggests less need for services, fewer automobile trips per day.and very .likely less use of com- munity facilities. The R -2 zoning will probably result in a total of eight individuals occupying the total area (after rezoning) as opposed to a potential of twelve to fourteen in R -1. 4. The quality of the structures proposed for the site would in no way be inconsistent with present neighboring resi -. dential units and unquestionably provide a very desirable buffer from the industrial neighbor to the west. There are other considerations such as tax and environmental benefits which will also accrue by your approval of this re- quest and we are sure they will be considered. Thank you for your attention. Mr. and Mrs. Frank A. Wheeler 6 REZONING Z -76 -15 Drive Lots l 2 and 3 Block 2 Nine Mile North 2nd Addition. R -1 Single Family Residence District to R -2 Multiple Residential District. Continued from 9- 29 -76. Mr. Luce recalled that when this land was originally platted, there was considerable discussion about the proposed road location and whether the north half of the property, which is primarily flood plain, should be divided into building sites. He stated the proponents are requesting to divide the middle lot on the south side of Dovre Drive (lot 2 of Nine Mile North 2nd Addition) in half and to combine one half with lot 1 and one half with lot 3. Both resulting lots are proposed to be rezoned to R -2 for double bungalows. Mr. Luce stated the Western Edina Land Use Plan identifies the area adjacent to Nine Mile Creek as an-area for low density attached dwelling units such as townhouses, or double bungalows. H e recommended the proposed lot division and rezoning be approved because: 1. the, proposal would conform to the Western Edina Land Use. Plan; 2. the area is intended to be a transitional area between the single family homes to the east and the industrial zoning to the west. R -2 zoning would be appropriate in this area; and 3. the proposed lots would meet all zoning and subdivision restrictions. Mr. Bob Mace, owner of the property at the southwest corner of Dovre Drive and Biscayne Boulevard, stated that when he purchased his home he was assured there would not be 'a western exit to County Road 18 from this immediate neighborhood. Since then Dovre Drive was extended west to Lincoln Drive and warehouses are now visible. Mr. Mace stated that other people have since located in the area, and all had been assured that the property in question would be single family. He stated. the neighborhood residents are not opposed to the lot division but are opposed to the rezoning because they feel the lots on the north side would evenutally be rezoned and there would be a domino affect into Parkwood Knolls. Mr. Luce noted that if the requested rezoning and lot division were approved, a similar request could probably be anticipated for the lots on the north side of Dovre Drive. He presented a petition in opposition to the request which was signed by 31 households in the Parkwood Knolls area. In reply to Mrs. McClelland, Mr. Luce stated that the lots in question at the present time are not located within the flood plain. Any rezoning on the north side of Dovre Drive might, however, have a significant impact on the flood plain and Nine Mile Creek. He added that the two lots to. be created would each be about 20,000 square feet. Mr. Bud Wheeler, representing the proponents, felt the :proposed double. bungalows would not affect the:,value of the single family homes in Parkwood Knolls, and that there would be little traffic impact on the homes because traffic generated .from these units would use Lincoln Drive. He anticipated the proposed double bungalows would be valued at about $180,000, they would be one. story, 2500 -2600 square feet on the ground-floor for each side, and the rear portions of the property would remain natural. H e stated the warehouses and Londonderry townhouses are visible from this property and that double bungalows would be more appropriate,on this site than single family dwellings. Observing that other double bungalows in the area are certainly not detriments to the neighborhood, Mr. Hughes moved that the requested lot division, -lot combinations, and rezonings to R -2 be approved for the reasons listed by the staff. Mr. Runyan seconded the motion. After brief discussion regarding the Western Edina Plan land use and traffic elements, and upon roll call, the following voted: Ayes: Mr. Runyan, Mr. G. Johnson, Mr. Lewis, Mr. Hughes, Mrs. McDonald. Nays: Mrs. Mc Clelland. �,., �,,., *;,,.,�• m-r c_ .Tnlinson and Mr. Kremer. r Az • , subdivision REQUEST NUMBER: S -76 -22 LOCATION: NE Corner of Limerick Ln. and Brook Drive. REQUEST: Two lot single family subdivision. lillntte planning deRgrtment VLUmse of edina September 8, 1976 S -76 -22 Ryan's Addition. Generally located at the northeast corner of Limerick Lane and Brook Drive. Refer to: Attached area map showing surrounding lot sizes, letter to the Planning staff, memorandum to the staff, commission, and council, and subdivision dedication report. The proponents are requesting to subdivide a LaBuena Vista Addition lot so that they may create two lots and an outlot adjacent to Nine Mile Creek which would be dedicated per the subdivision dedication report. The Planning Commission may recall that there have been five requests.for subdivisions in the LaBuena Vista Addition and all of them have been denied, including. one which the proponents appealed to the court. The court upheld Edina's refusal because the court felt the buyers in the LaBuena Vista Addition relied on the lot sizes.in that area when purchasing their homes. Recommendation: The staff would recommend denial of the proposed subdivision for the following reasons: 1. The lot sizes would be inconsistent with other lots in the LaBuena Vista Addition. 2. Although there are similar lot sizes in a subdivision across the street, Limerick Lane provides an excellent dividing line between the LaBuena Vista Addition and the surrounding area...Within the LaBuena Vista Addition, there exists a symmetry of housing which would be changed by this subdivision. GL:ln 9/3/76 6813 Limerick Lane Edina, I: ?inn . 55435 August 31, 15''6 .r. 're Luce Planning Di_•ector City of -d j.: -a 4COl !Jest 50t}: St. Edina, ,.:inrer-ota 55424 Re: Subdivision Lot 4, Block 9 Dear Tr. Luce, La Buena Vista The subdivision of our property into an additional bui.ldablr, lot is of u: mo.:t importance to us. The newly form.ed lot, (Lot. 2_. on survey) is co- mrarable in size to the lots facina- on Brook Drive. mot 2 has 116, front feet and contains 12,200 sq. feet. !'Jell above the -ding ninir-,lir,1 of 9000 Co. ft. Fac inn lots on rroo'- -= Drive, Otto' s 2nd Addition have front foota;es of: Lot 4 - 121, Lot 3 - 85, Lot 2.- lOK. 'Square footage '_s also comparable to Otto's 2nd and 3rd addition. We i:-,tend -'Go dedicate the lard east of the sewer line to the center of , iine I:ile Creek (Cutlot A on sL?rie-f) to the Cite of Edina. '-'hi s J. s- 6300 s . feet or 1? � of th, total propert -- . Our neighbors have no objection to this subdivision, in fact, man,; of ther7 realize and appreciate that the ner- lot will be better maintained r;hen a house is built on it. ',-!e will appreciate ;-our positive rec ommer_dation to the Edina Planning Col J scion and to the Edina Cite Council in favor of this su';:division. Thank -,rou for ''our consideration. Sincerely, ?rs . John E . Ryan Ai 0 'O rn L ca N3 L > J, > C5 r-j rt, b Is, LANE 13c r) 151.57 -T z Ac Ln r4 :I L' • (30 LN -e- - .. ' - e_' , CA H/ Sj -11. '.m LL 74 1.5 S e%;7- 0-4 z LL;,' ID 1 7 I-- Ze U L 3E -- i2. �e?45 0 T 0 'dS 'line 14! '.j 14 el 01' 68 IT 1 0 vi -F Ur"A S A Du' SS le. I"o NORTHFIE�D7 izo ........... ..... . . . . . . . .. . . . ....................... ec 0% 0 W !�" lb '� \ - � ?> gG.SI'9 � °iV v � � i� ti � ° � w w'. 1� S :; S5.) ) J ��.� . - . CD THE RN 90 . . . . . . . . . . 9603 �J- GEVIF bv g, ul Z.-.-" 9 CA 133.1 Oy REPLA1 OF SOLM i�h!-y Ic,? e M4 44 ZT -A November 49 1976 Florence B. Hallberg, City Clerk City of Edina 4801 W. 50th St. Edina, Minnesota 55424 Re: Preliminary Plat of Ryan's Addition, generally located at the northeast corner of Limerick Lane and Brook Drive, described as follows: Lot 4, Block 99 La Buena Vista. Dear Ms. Hallberg: Some weeks ago, at the request of Mrs. Jack Ryan, I signed a petition indicating that I was a "neighbor in support" of action pending regarding the above - described property. I under- stand this petition is filed in your office. Please delete my signature from this petition as of November 4, 1976. Sincerely, Virginia E. Vining (Mrs. Curtis) 6829 Brook Dr. Edina, MN 55435 cc Mr. and Mrs. Jack Ryan 6813 Limerick Lane Edina, MN 55435 August 26, 1976 To: Gre, Luce, Planning Director; City of Edina Members of the Edina Planning Commission Members of the Edina City Council From: John E. and ?.'ary A . Ryan 6813 Liraer. i c is Lane Edina, ?,:innesota 55435 941 -4648 Petition: Sub- division of Lot 4, Block_ 9, La Buena Vista The purposed sub - division would: 1. Increase.property value (therefore improve ormers investment) 2. Improve maintenance of la,,-.-n- and landscaping to enhance quality and beauty of neihborhood. 3. Add quality taxable property'to Edina tax.roles. U , Subdivision No. SUBDIVISION) DEDICATION REPORT TO: Planning Commission Park Board Environmental Quality Commission FROM: Planning Department SUBDIVISION NAME: LAND SIZE: LAND VALUE: ('By: 5% = $. The developer of this subdivision has been required to [] A. grant an easement over part of the land WB- dedicate / % of the land Date: ) C. donate $ as a fee in lieu of land. as a result of applying the following policy: A. Land Required (no density or intensity may be used for the first 5% of land dedicated) [] 1. If property is adjacent to an existing park and the addition beneficially expands the park. [�2. If property is 6 acres or will be combined with future dedications so that the end result will be a minimum of a 6 acre park. )<3. If property abuts a natural lake, pond, or stream. [] 4. If property is necessary for storm water holding and will be dredged or otherwise improved and will be a scenic place. []5.- If the property is a place of significant natural, scenic or historic value. ❑ 6. B. Cash Required []1. In all other instances than above. ❑2. - S -76 -22 Ryan's Addition. Cenerallv located at the northeast corner of j .. Limerick Lane and Brook Drive. Mr. Luce noted the property in question is a large lot adjacent to Nine Mile Creek at the southeast corner of the LaBuena Vista Addition which is similar in size i to the existing lots in that subdivision. The proponent is proposing to dedicate 100 feet along Nine Mile Creek for park purposes and to divide the remainder of the property into two single family lots. The easterly lot would be 12,200 square feet, and the corner lot would be 18,360 square feet. Mr. Luce recommended denial of the requested subdivision because: . I 1. The lot sizes would be inconsistent with other lots in the LaBuena Vista j Addition, and the interior lot would be only 117 feet deep. The subdivision regulations require a minimum lot depth of 120 feet. 2. There have been five requests for further subdivision in the LaBuena Vista Addition, and all of them have been denied by the Planning Commission and /or City Council; one was appealed to the court, which upheld the City's decision and found that people who purchased lots in that subdivision had reason to assume that the lot sizes in that area would not be changed. 3. Although there are similar lot sizes in the subdivision directly across Brook Drive, Limerick Lane provides an excellent dividing line between LaBuena Vista Addition and the surrounding area. A symmetry of lot sizes and houses presently exists within the LaBuena Vista Addition which would be altered by this subdivision. Mary Ryan, the proponent,.stated that because her yard is so large she is unable to properly maintain the back yard, which is actually the front view of the people across the street on Brook Drive. Mrs. Ryan indicated she would sell her present house on the corner and would have a new house built on the lot to be created adjacent to Nine Mile Creek. She stated that although she has contacted all of the residents in the vicinity and has had the land posted for subdivision since August 26th, she has not received any verbal or written objections. Mrs. Ryan stated that if the proposed subdivision is approved, 17 percent of the land would be dedicated and another taxable parcel would be created. The visual effect of the proposed subdivision would be very consistent with the houses and lots across Brook Drive and the view along Limerick Lane will not be changed. She noted that few other lots in the LaBuena Vista Addition could be divided in a similar manner . because the present house locations would not allow sufficient setbacks. Mr.' Luce recalled several past lot division requests in the LaBuena Vista Addition, and stated that approval of this request would be inconsistent with past actions of the Planning Commission and City Council and.would establish a precedent for other.corner lots in this addition. Mr. Hughes agreed that the Planning Commission has an obligation to continue the policy opposing lot divisions in the LaBuena Vista Addition. Mr. C. Johnson stated the Environmental Quality Commission also recommended the proposed subdivision be denied to prevent development along the creek. Mr. Kremer did not feel that approval of this request would establish an undesirable precedent for all of LaBuena Vista Addition because the houses and lot sizes directly across Brook Drive are nearly identical to the proposed lot layout. He moved the requested subdivision be approved. Mrs. McDonald seconded the motion. Upon roll call Mr. Kremer and Mrs. McDonald voted aye; Messrs. Runyan, C. Johnson,- Lewis and Hughes and Mrs. McClelland voted nay. Mr. G: Johnson abstained. The motion failed 2 -5 -1. i Mr. Hughes moved the requested subdivision be denied for the reasons stated by the staff, and Mr. C. Johnson seconded the motion. Messrs. Runyan, C. Johnson, Lewis and Hughes and H. E. McClelland voted aye. Mr. Kremer and Mrs. McDonald voted nay. Mr. G. Johnson abstained. Motion carried 5 -2 with one abstention. vie, the neighbors, of the John E.__Ryan's, 6813 Limerick Lane support the subdivision of their lot 4, block 9, La Buena Vista. 717 Z7 -------- ---- -------' --'—'-------' -- ' | }-----' - - - -- -- --- - --- — ! | '--' __ '1 - --' ''---'------ --' ' ' \ � vie, the neighbors, of the John E.__Ryan's, 6813 Limerick Lane support the subdivision of their lot 4, block 9, La Buena Vista. 717 Z7 -------- ---- -------' --'—'-------' -- ' | }-----' - - - -- -- --- - --- — ! | '--' __ '1 - --' ''---'------ --' ' t� November 4, 1976 City Clerk Florence B. Hallberg, Y City of Edina 4801 W. 50th St. Edina, Minnesota 55424 Re: Preliminary.Plat of Ryan's Addition, generally located at the northeast corner of Limerick Lane and Brook Drive, described as follows: Lot 4, Block 9, La Buena Vista. Dear Ms. Hallberg: Some weeks ago, at the request of Mrs. Jack Ryan, I signed a petition indicating that I was a "neighbor in support" of under- action pending regarding the above - described property. stand this petition is filed in your office. Please delete my signature from this petition as of November 4, 1976. Sincerely, Virginia E. Vining (Mrs. Curtis) 6829 Brook Dr. 1 Edina, MN 55435 cc Mr. and Mrs- Jack Ryan 6813 Limerick Lane Edina, MN 55435 Istp-I i l\ Ijl v�oo F-A\► ! ] 4 c a %*ORE WA ERMAN [VE ' J_ N - . 1 Y u W HAP.OLD WOODS cc subdivision REQUEST NUMBER: S -76 -21 LOCATION: W. of Blake Rd., S. of Men - delssohn Ln.,N. of lnterlachen Blvd. REQUEST: Two lot single family sub - division. yillase ninnnittanlnnnitLR den�rtment v'>tege of edina i C ;'- I NTEKLACF A�FAV E ' i ) ��,; ..7 tip• ;1� �p�) •y ti?rj: cc s� SCJ? � 1 p m H cc R WA ERMAN [VE ' J_ N - . 1 Y u W HAP.OLD WOODS cc subdivision REQUEST NUMBER: S -76 -21 LOCATION: W. of Blake Rd., S. of Men - delssohn Ln.,N. of lnterlachen Blvd. REQUEST: Two lot single family sub - division. yillase ninnnittanlnnnitLR den�rtment v'>tege of edina i C ;'- I NTEKLACF A�FAV E ' i ) ��,; ..7 tip• ;1� �p�) •y ti?rj: cc s� SCJ? � 1 p m EDINA PLANNING COMMISSION STAFF REPORT September 8, 1976 S -76 -21 Louis Starita Addition. Generally located west of Blake Road, south of Mendelssohn Lane, and north of Interlachen Boulevard. Refer to: attached site plan and survey. /subdivide into two lots The proponents are requesting to . a site on the outside radius of Blake Road near the intersection of Waterman and Blake. I have asked the traffic engineer to study this site for safety and accessibility. In his opinion most of the frontage of the street is hidden from traffic movement from one or the other direction. When heading south on Blake Avenue, the hill on Blake obstructs the southern portion of the access onto Blake. When driving north on Blake, the curve obstructs the northern portion of the access onto Blake. Further, the traffic engineer is extremely concerned that some cars may attempt to back onto Blake Road and cause serious traffic congestion and accidents. The site now exists as a single lot and has not caused significant problems as it is inhabited by a person who does limited driving. The typical single family dwelling in Edina generates 13 trips per day, which if applied to this parcel would cause 26 traffic interruptions in this critical area per day. Recommendation: The staff would recommend denial of the proposed subdivision for. the following reasons: 1. The access onto Blake Road is limited and dangerous. 2. Because of the dangerous condition of this intersection, the number of auto- mobile movements from driveways should be limited. 3. The site is located on a small pond adjacent to a busy street and after the setbacks are applied to the two proposed lots, very little buildable space remains. A single lot on this site could easily be developed without under - using the site. GL:ln 9/3/76 1-- U_ U. 6 115 40 3 I'D 4 9 raj 6 7 co 6- td a-- [ I." 1 1 9 2 CL $0041 154 94 330, .5 4J !-15 TO Ea5' 23C 49S 400 100 I Neil, 130 P L A'T R E ff I— 4 9 4 w 4 • 3LLJ n z T_ W C) BLOC'�� w 6 L 7 8 c3 CC 11 0 - 1'n 115 I I'15 he 40 4��I' 50 $4 AVE. 0" BLOCK 21 ENSION 2 3-' N 7 C3 ork 0 �oi �e 6j 15` _j 2 Vy UJ 3 1;z jo—W )ITION 4 5 5 Nr ' .7 z 4z ""z T F.. T a)' 0 5 t z F ch- - W 7 Z 2 lu .,P"�.AP.4co 4; V) BIB 30 117. 100 -Z ok 3 0 1 U W � ii C 0 IAJ Q.c 0 to village 9 :.7Li:'��"' 6 IT C, rFi►ed 2-24-55 I. 9L 10 0 0 0 :North fin( 616 Q go 11" % --130... . - - 330 ci T' AVE. 1% iou 1 110 XIMW�x�__S: 40. ..�00 3 0'• 2 Prto!'�, S�;ocf of I I t by C. �'#y P3.4a^'o 1`01 R R 0 :00 go < loo q' 4t, LAKt 00 NI. 4 tj SO �0. 1% w 16 -� VIE W. _j -t '-d 0 `567.1 S It.- - Ir YNE "41 C\J 6. :. C. I., "5 rQ - "r, .1, . (5:00 J05eph r.O..'ehe 9 6 S4. 0,0 b Y els co 4e, Ltd RACE v" olot 1: ..0c'r; Ord 0 r , 0<_-Vir 'S'_10 - � 6 C .. .,ICA I .. 'j Az� L. ROAD----, T_ 330 330 Res 16".5 1 c r;v , sob 11 4" Qj 1)/h 5 Jo ON, ea A I • `. . .� . �' •I , �' � 1, r fi, , it �� •�°' . ( • i :South line of Block 2, MENDELSSOHN HEIGHTS t ' II l as laid out and mo umented ' 1 S A •/. S 6 w �.'t h 11 1� ' � t 9/C � �� � ; ' t I;_llL.�_t_.J -,I�� }HIV �I �. ►1r_i t��.1 9 r_�0 \ c \ �` ,� ,�fr � j1• C \ 5.;10'�:,7'�✓f. N ♦` \/,Jr`1 I �.tf1� \;'- �!V \� \\ C\ \`;, N.6 149 20 "W.� 32b.oa- , \\ 1\ �1 \ ; t•. +' I we.•.'Ftr�e ��' �a, `�� Y \ \ M NN l\ I I \ � e 41 VU • ��. \\ \ \ \ \ \ \ \ \ \ \ \ tx� \ r \ \ N, \ t IP t 'j• f \\ \ \ �\ \ \ \ \ 1 V \ .. O : �, Flo �.�? t= r : \ \ \ . \ \ \ ♦ \ � � , t — — N. 69°'53'0,6'•6•- 344.-)(*-- ~ line parallel and 396 feet North of the South Ii of Lot Mendels ohn \ 29. S V. \ o Subdivision No. S.- 76 — a/ SUBDIVISION DEDICATION REPORT TO: Planning Commission Park Board Environmental Quality Commission FROM: Planning Department SUBDIVISION NAME: SO LAND .SIZE: 7 D o o LAwl Are-k LAND VALUE: (By: Date: ) 5%"= $ - The developer of this subdivision has been required to A. grant an easement over part of the land B. dedicate % of the land gC. donate $ as a fee in lieu of land as a result of applying the following policy: A. Land Required (no density or intensity may be used for the first 5% of land dedicated) 01. If property is adjacent to an existing park and the addition beneficially expands the park. [� 2. If property is 6 acres or will be combined with future dedications so that the end result will be a minimum of a 6 acre park. X3. If property abuts a. natural lake, pond, or stream. [] 4. If property is necessary for storm water holding and will be dredged or otherwise improved and will be a scenic place. 05. If the property is a place of significant natural, scenic or historic value. [] 6. B. Cash Required (� 1. In all other instances than above. ❑ 2• r 4,,-5�76 -21 Scot Lewis Addition. Generally located west of Blake Road, south tj QV of Mendelssohn Lane and north of In Boulevard. Q, Mr. Luce stated the proponents are requesting'to divide the property in question into two single family lots. He noted the site is on a small pond and has - ,access to Blake Road at-the intersection of Interlachen Boulevard and Blake Road near the Blake Road hill and curve. He presented graphics illustrating the street patterns, the requisite 100 foot setback from the pond, the Blake Road right of way and minimum 30 foot front setback, and the actual buildable lot area. Mr. Luce recommended the requested subdivision be denied because: 1. Access onto Blake Road is dangerous because of the hill and curve, and visibility is extremely limited. 2. Because of the dangerous condition at the intersection, the number of automobile trips from driveways should be limited. If there is only one house on the property, the potential number of traffic conflicts would be reduced in half. 3. The developable portion of this property is extremely limited by the pond, the requisite setbacks, and the considerable grade. Because the developable portion is not extremely large, the property would not be under - developed if it were developed as one lot. Mr. Harvey Hansen, the real estate broker, stated the property, minus the pond, is about 64,500 square feet and is large enough to warrant two building sites. He agreed there is a traffic problem but felt it could be resolved. Referencing some comments written at a staff level by Fran Hoffman, the Assistant City Engineer, Mr. Hansen stated that Mr. Hoffman has indicated the site should be developed with only one driveway, with turn - around room so vehicles could enter the street without backing onto it. He also indicated the visibility problem to the north would be resolved if the driveway were raised. Mr. Luce noted that Mr. Hoffman's written note was done informally and that he and Mr. Hoffman later discussed it in greater detail; Mr. Hoffman explained how solutions might be accomplished but recommended that the subdivision not be allowed. In reply to Mrs. Eloyse Walcher, 6401 Mendelssohn Lane, Mr. Hanson stated - the driveway entrance should and could occur on the southerly 30 feet of the lot, the driveway will have only one access onto Blake Road, and it should be raised and designed with a turn - around. Mr. Keith Kennedy, 6409 Mendelssohn Lane, pointed out that one of the biggest traffic problems in the area is the Interlachen Country Club service road, which carries more than the average residential amount of traffic and frequently becomes congested. Mrs. Walcher noted that the site has been unsightly for at least ten years and she "would like to see it cleaned up and some- thing nice put in there ". Mrs. Adam Zatarga, 6324 Waterman Avenue, did not feel the site was large enough for two houses. After additional discussion, Mr. Kremer moved the requested subdivision be continued to the next Planning Commission meeting for further study. He asked that a written staff report from Fran Hoffman, the Traffic Engineer, be prepared and submitted prior to that meeting. Mr. Hughes seconded the motion. All voted aye. Motion carried. ✓5 -76 -21 Scot Lewis Addition. Generally located west of Blake Road, south of Mendelssohn Lane, and north of Interlachen Boulevard (continued from 9- 8 -76). Mr. Luce recalled the requested two -lot single family subdivision was continued for further study from the 9 -8 -76 Planning Commission meeting. He presented graphics illustrating the location of the site near a dangerous hill and curve on Blake Road.. He also illustrated the requisite setbacks from the pond, Blake Road right -of -way, and side lot lines, which severely restrict the actual buildable lot area. ::r. Luce recalled a traffic report from the City Traffic Engineer was requested by the Com- mission at their last meeting; that report, prepared by Fran Hoffman, indicates that there is a traffic problem in this arm and that the greatest problem is caused by the lack of visibility from the site due to the Blake Road hill and curve. Mr. Luce concluded that the number of traffic conflicts on Blake Road would behLlf of the po- tential number if development of the property as two lots is prohibited. He there- fore reaffirmed his earlier recommendation that the requested two _lot subdivision be denied for the following reasons: 1. Access onto Blake Road is dangerous because of the hill and curve, and visibility is extremely limited. 2. Because of the dangerous condition at the intersection, the number of automobile trips from driveways should be limited. If there is only one house on the property, the potential number of traffic conflicts would be reduced in half. 3. The developable portion of this property is extremely limited by the pond, the requisite setbacks, and the considerable grade. Because the develop- able portion is not extremely large, the property would not be under- developed if it were developed as one lot. Mr. Lewis suggested the grade of Blake Road at the hill north of the site be lowered. Mr. Dunn indicated that Blake Road is a county road and that Hennepin County might consider lowering the hill as a maintenance project. Mr. Dunn suggested, however, that the visibility problem from this site would be improved more by removal of _a hedge across the street than by changing the grade on Blake Road. He added that if two homesites are allowed, Hennepin County agrees that egress from the site should be limited to a joint driveway at the property line with turn- around space .- v -zv -io rlanning uommission minutes, rage z so vehicles would not have to be backed out onto Blake Road. Mr. Terry Jacobson, the architect, noted the graphics presented are not meant to illustrate the actual house locations planned; they simply illustrate there is sufficient buildable lot area to allow two houses and a common drive with turn - around space. (Mr. G. Johnson arrived.) Considerable discussion followed regarding the amount of buildable lot area and the traffic and visibility problems near the site. Mr. Hughes then moved the requested subdivision be denied in light of the existing and potential traffic hazards, the traffic engineer's report, and the staff's negative recommendation. Mr. Runyan seconded the motion. All voted aye except Mr. G. Johnson, who abstained. Motion carried. W�� Ih, �iii�l�rr .i�ii�� I I� 'l i l i ni ofjo vi 111 .1111 M I,(, i:ll:rnric• f Int (� %'r 3 1�1ock ;% Nino Mi Iv Nor Ih. "n-I -iddi l icm. s cam+ Zu ►JZ c�Q ate., cam, C"n r r • y) J _ Y i 700 rim Ewa k, i, We I Ito tinder i qrwd pt.� t i t i t)n ag I lot divi,on and zoning change of lot 1, 2, 3p F, .j Nint., mi 14. Nor 16 6G33 19 & & 3 ? I - �jil�ive% �rn�Gd,rC �Gi� �6� �,� �, ��— t -2�.�, @��.,..�.., Ica y I I o a We the undersigned petition against lot divion and zoning block 2 Nine Mi Ic; Norlh ;'nd a(idi I ion. change of lot I, 2, 3, BICL�� /SZ4 BIDDER BID AMOUNT Northdale Const. Co., Inc.. $412,823.60 G.L. Contracting, Inc. $420,657.60 Shafer Contracting Co., Inc. $420,670.50 M.G. Astleford Co., Inc. $446,696.50 Fischer Sand and Aggregate, Inc. $458,795.4.0 Park Const. Co. $478,481.89 C.S. McCrossen, Inc. $516,970.86 Richard Knutson, Inc. $565,819.55 Carl Bolander & Sons, Co. $580,184.55 Wangerin, Inc. $588,362.30 ENGINEER'S ESTIMATE $463,792.60 MEMORANDUM TO: Warren C. Hyde FROM: Tom Melena SUBJECT: Garbage Bids DATE: December 3, 1976 On December 1, 1976, the City opened bids for garbage pick -up. These bids - were separated into three different contract areas, Edina- Morningside Resi- dential Pick -up, City Properties Pick -up, and 50th and France Commercial Area Pick -up. The following is a tabulation of bids receivedt Morningside Pickup Pick -up City 50th & Once a Week Twice a week ,property France Able Sanitation 48.45 73.95 9,578.64 .89/yd3 Edina - Morningside Sanitation Woodlake Sanitary Vierkant Disposal Walter's Disposal 43.80 46.20 6,677.00 1.63/yd3 53.57 No Bid 140000.00 ,1.30 /yd3 49.50 56.00 121057.00 1.10 /yd3 No Bid No Bid No Bid 1.62 /yd3 As a past comparison, last year Edina- Morningside Residents were serviced for $48.00 per year, twice weekly pick -up. City properties pick -up cost was $6,876.00, and 50th and France merchants pay from $1,50 to $2.00 per cubic yard. I would therefore recommend bid award to Edina -- Morningside Sanitation for the Morningside area at 46.20 per year for twice a week pick <up and also for City properties pick -up at $6,677.00 per year. Lastly, I would recommend bid award for the 50th and France Commercial Area to Able Sanitation at $ .89 /cubic yard hauled. The City has dealt with both haulers in the past and finds that both are financially responsible and that both have the necessary men and equipment to properly handle the job. . Ib TM:nr i MEMORANDUM l� Warren Hyde Mayor VanValkenburg City Council FROM: Ken Rosland RE: Historical Markers Project The Minnesota American Revolution BiCentennial Commission has awarded the Edina BiCentennial Commission's Historical Markers Project a $3000 matching grant for the fabrication and installation of a series of markers to be affixed at various historically significant struc- tures and sites. In order to substantiate this grant, the Edina BiCentennial Commis- sion must have spent or have committed to spend the $3000 on or be- fore 1 December 1976. The bids from either Nordquist Sign Co., Inc. or Leroy Signs Inc. substantiate the grant. Nordquist Sign Co., Inc. $4287.00 Leroy Signs Inc. $4244.00 Staff recommended acceptance of the Nordquist bid because Leroy failed to meet bid specifications. The City Council was polled on 29 Novem- ber 1976 leading to the acceptance of the Nordquist bid. The vote was 5 - 0. This action constitutes a commitment to spend and therefore substantiates the grant. Staff now seeks to confirm the poll in the minutes of the City Council. Thank you. 12/3/76 aCiLy J�rVlCfS�- Yresen'� Future meeAs and C osts " HOW Do c ttiesMee� (l��rFXt�PC'ia��nns2 t� by Nils LeaVe of WOt�en VCt� .ecs,i�l�.i(�o�.,Edenfroarie�4 ti0`Ji.�nS T6xrsAm,beuvlder q N1i nneta�►� Cl� Noll �,nel Members o m6 e-- 9:30 P.M. %wz 'MtKa.Blvd. 0..0336� C1�►� er O� �MQ1('C� Q� �J► �r Ord T�e.. QA . y MMACAM� . 9.0-0 - Mevr\6r, mp -mbee dAj COuA&I,Shoreweod "An a \e..W A s view of local oJcxt. �;mmcs .6,L4 and omatai S eve v%ces, s' n Am.1,ud�.Ckur�l�. mcds and cecouer�r��imary resQo�.s,6�l�iy e� Cuw�merce_ I v0,4 ere's. t?f V.- At f °6usmess needs and expe���+ans �ro�. 1oca1 o�uernw�cn�. ..i Lm S6ke rn — Dir"r ot �he, 04kC o+ i p o-� c Ur%►n A4o:%rs A the S�e'Planri►� 9er cy' yT4� e�c�l! ces��� ox�d r w���ons o� o-4her levels off- sari. oh �!)Ca� �p�t�4hc +�anS Qrki Ser��es." - Pomel Presence_ by Nils LeaVe of WOt�en VCt� .ecs,i�l�.i(�o�.,Edenfroarie�4 ti0`Ji.�nS T6xrsAm,beuvlder q N1i nneta�►� Cl� Noll �,nel Members o m6 e-- 9:30 P.M. %wz 'MtKa.Blvd. 0..0336� C1�►� er O� �MQ1('C� Q� �J► �r Ord T�e.. QA . y MMACAM� . 9.0-0 - Mevr\6r, mp -mbee dAj COuA&I,Shoreweod "An a \e..W A s view of local oJcxt. �;mmcs .6,L4 and omatai S eve v%ces, s' n Am.1,ud�.Ckur�l�. mcds and cecouer�r��imary resQo�.s,6�l�iy e� Cuw�merce_ I v0,4 ere's. t?f V.- At f °6usmess needs and expe���+ans �ro�. 1oca1 o�uernw�cn�. ..i Lm S6ke rn — Dir"r ot �he, 04kC o+ i p o-� c Ur%►n A4o:%rs A the S�e'Planri►� 9er cy' yT4� e�c�l! ces��� ox�d r w���ons o� o-4her levels off- sari. oh �!)Ca� �p�t�4hc +�anS Qrki Ser��es." Fal December 1, 1976 Merry Christmas and Happy New Year! Well, what do you know? We've almost made another year and another century. And the future looks good too. Sometimes we get so wrapped up in current events - inflation, loss of freedoms, government regula- tion, political torts and retorts that we forget that the world turns, the stars stay in place and life goes on. On a personal note, I have my own special cause for cheer. With a heart attack in March and heart by -pass surgery in late July followed by an excellent recovery, man, life sure looks great. But important to you and our clients is the fact that the fine people here met, realigned the work load, and produced the biggest year ever. They proved that they can function under the most trying circumstances. I recommend them to you. Personally and publicly I thank them for their professionalism, loyalty and performance (though it indicates that I'm not so indispensable). Those whose candidates won have a special cause for joy but the losers will have another chance; its doubtful that we will go totalitarian in four years. Not perfect by a long shot, its alot better than most governments. Can you imagine life in Russia or Communist China? With heartfelt regards, we are Very truly yours, EHLERS AND ASSOCIATES, INC. Dow -Jones Index 6.67% UU ■ntl, Rrenps of UU Teeny 20 vas, Bonds 7.00 0 .00 1976 Ion JAN FEB MAR APR NAV11UN JUL AUG] EEP I OCT NOV DEC THE WALL STREET JOURNAL Monday, November 15, 1976 EHLERS AND ASSOCIATES, INC. FINANCIAL CONSULTANTS FIRST NATIONAL -SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS. MINNESOTA 55402 339 -8291 (AREA CODE 612) SUMMARY OF AREA BOND SALES MINNESOTA Years of Net Dow -Jones Bond Municipality Sale Date Type of Bonds Amount Maturity Rate Index Rating Dodge Center 9/20/76 G.O. Improvement $ 295M 79/93 5.500% 6.45% Baa Belle Plaine 9/20/76 General Obligation 655M 79/96 5.979% 6.45% Baa -1 Belgrade ISO #736 9/20/76 G.O. Refunding 1,355M 77/90 5.557% 6.45% Baa -1 South St. Paul 9/20/76 Improvement 2,275M 79/93 5.396% 6.45% A Litchfield 9/20/76 G.O. Improvement 321M 78/96 5.895% 6.45% Baa -1 St. Paul 9/21/76 G.O. Capital Improvement 6,000M 78/86 4.644% 6.45% Aa St. Paul 9/21/76 G.O. Rehabilitation 1,000M 78/87 4.709% 6.45% Aa Minneapolis 9/22/76 Various Purpose 2,535M 77/81 4.799% 6.45% Aaa Minneapolis 9/22/76 Public Improvement 1,825M 80/94 5.244% 6.45% Aaa Mound 9/22/76 General Obligation 415M 78/93 5.384% 6.45% A Alexandria 9/27/76 G.O. Improvement 315M 79/88 4.944% 6.59% A Paynesville 9/27/76 G.O. Improvement 450M 78/96 5.874% 6.59% Baa -1 Thief River Falls 9/28/76 G.O. Improvement 500M 77/91 5.395% 6.59% Baa -1 Lyle 9/28/76 Improvement 615M 79/96 6.249% 6.59% NR Maple Grove 10/4/76 G.O. Temporary Imp. 590M 79 4.350% 6.50% Baa -1 Chanhassen 10/4/76 Improvement 1,960M 79/93 5.294% 6.50% A Blackduck 10/5/76 G.O. Improvement 260M 78/96 6.210% 6.50% NR Becker ISO #726 10/5/76 G.O. School Building 6,600M 78/97 6.180% 6.50% Baa -1 Granite Falls 10/12/76 G.O. Sewer & Water Rev. 350M 79/93 5.133% 6.35% A Lakeville 10/12/76 G.O. Improvement 630M 78/98 5.852% 6.35% Baa -1 Perham 10/13/76 G.O. Water 350M 78/92 5.571% 6.35% Baa Taunton 10/18/76 Temp. Improvement 200M 79 5.000% 6.31% NR Brooklyn Center 10/18/76 G.O. Improvement 980M 78/91 5.039% 6.31% A Fergus Falls 10/18/76 PIR Fund 1,075M 79/93 5.192% 6.31% A Fergus Falls 10/18/76 G.O. Parking Imp. 775M 79/93 5.181% 6.31% A Mankato 10/18/76 General Obligation 825M 78/88 4.647% 6.31% A -1 St. Paul ISD #625 10/19/76 General Obligation 8,435M 78/94 5.231% 6.31% Aa Mendota Heights 10/19/76 G.O. Temporary Imp. 570M 79 4.133% 6.31% Baa -1 Clarkfield ISD #892 10/20/76 School Building 670M 79/93 5.384% 6.31% Baa -1 Halstad 10/20/76 Public Utility Rev. 190M 79/94 5.995% 6.31% NR Western Lake Superior Sanitary Dist. 10/20/76 Grant Antic. Notes 10,000 77 3.229% 6.31% MIG -1 Glacial Ridge Hospital Dist. (Glenwood) 10/27/76 G.O. Hospital Rev. 330M 79/92 5.465% 6.50% Baa Apple Valley 10/27/76 Improvement 640M 77/94 5.404% 6.50% Baa St. Cloud 10/28/76 Improvement 1,730M 79/88 4.770% 6.50% A -1 Freeborn 11/4/76 G.O. Temporary Imp. 270M 78 3.897% 6.65% NR Kandiyohi County 11/8/76 G.O. Drainage 1,270M 77/91 4.981% 6.63% A Dilworth 11/8/76 Improvement 285M 79/93 5.467% 6.63% Baa New Hope 11/8/76 Improvement 415M 78/94 5.047% 6.63% A Woodbury 11/10/76 G.O. Improvement 404M 78/82 4.286% 6.63% Baa -1 Grand Marais 11/10/76 G.O. Swimming Pool 200M 78/91 5.484% 6.63% NR WISCONSIN Muskego 9/21/76 Promissory Notes 930M 77/86 4.814% 6.45% A Oshkosh- 10/7/76 Corporate Purpose 830M 77/86 4.469% 6.31% Aa Wood County 10/12/76 G.O. Courthouse 700M 78/87 4.576% 6.35% Aa Howards Grove School Dist. 10/12/76 Promissory Notes 615% 77/86 4.702% 6.35% A Sheboygan 10/18/76 Corporate Purpose 1,065M 78/90 4.830% 6.31% Aa Wisconsin Rapids 10/26/76 School Bldg. Unlim. Tax 3,000M 78/92 5.296% 6.50% A Rio CSD 10/26/76 School Bldg. Unlim. Tax 2,300M 78/96 6.242% 6.50% NR NORTH & SOUTH DAKOTA Bismarck, NO 9/21/76 Refunding Improvement 2,170M 77/91 4.788% 6.45% Aa Dickinson, ND 10/26/76 Refunding Improvement 1,085M 78/92 5.077% 6.50% A Grand Forks, ND 11/1/76 Refunding Improvement 3,050M 77/89 4.779% 6.64% A -1 IOWA Dubuque 10/21/76 Civic Center Unlim. Tax 3,700M 78/92 4.779% 6.50% Aaa HOWARD.W. MERRIMAN 9501 HIGHVIEW DRIVE EDEN PRAIRIE, MINNESOTA 55343 November 24, 1976 Mayor James VanValkenburg and Council City of Edina Edina City Hall 4801 West 50th Street Edina, MN 55424 Dear Mayor and Council: ' To find words to express adequately how grateful I am to you for helping make my recognition program such an enjoyable event is difficult. Your action in present- ing me with the Resolution of Appreciation and the life- time pass to all Edina hockey games at Braemar Arena was i very thoughtful and generous. Having had the opportunity to be an employee of } the Edina school system for 32 years and a part -time employee of the Edina Park Board for 8 years has been i a real privilege. As Director of Athletics for Edina schools, I am very appreciative of the cooperation and i assistance that I have received from City Manager Warren Hyde, City Clerk Florence, Hallberg, and all the service ► departments of the City which I have contacted. I espe- cially viant to mention that the policemen and firemen have been of such great service to our athletic program. I can't emphasize too strongly my gratitude for the won -. derful working relationship I have had with Ken Rosland and the 'Edina Park Board staff and employees at all levels. To have received such fine cooperation and valuable assistance from everyone in the City government and its service departments has meant much to me. I am truly I grateful and express my sincere appreciation to them -and ' the members:.of the Council who in so many ,ways hay.e,:help- ed me and contributed so much toward making my 'job and life more pleasant and enjoyable. /Cordially, �-a�z . City' of �di12a 4801 WEST FIFTIETH STREET • EDINA. MINNESOTA 07424 RESOLUTION DECLARING'THE NEED FOR AND ESTABLISHING 927.8861 A COMMERCIAL SANITATION DISTRICT IN THE 50TH & FRANCE COMMERCIAL AREA WHEREAS, a public hearing has been held by the City Council of Edina, Minnesota, to deter- mine the need for a commercial sanitation district (the "district ") in the 50th and France Commercial area; and WHEREAS, the Edina City Council has caused notice of this hearing to be duly published and mailed to owners, tenants, and occupants of premises within the proposed district; and WHEREAS, there has been demonstrated that there is a need for such a district to be es- tablished in the 50th & France Commercial area of the City of Edina, Minnesota: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDINA, MINNESOTA, that they hereby find, determine, and declare: 1. That a commercial sanitation district be established in the 50th and France area, the boundaries of which are as follows: Commencing at the Southwest corner of Lot 3, Block 1, Replat of Lots 1, 2, 3 & 4, Lund Kruse Addition; thence Easterly along the South line of said plat to the South- east corner thereof, thence Southerly to the Southwest corner of Lot 2, Block 1, V. H. Adams Addition; thence Easterly along the South line of said plat to the South- east corner thereof; thence Northerly to the Southwest corner of Lot 3, Block 1, Allata's 1st Addition; thence Easterly along the South line of said plat and its Easterly extension to a point on the East line of Lot 31, Auditor's Subdivision No. 172, said point being 135 feet North of the South line of said Lot 31, except street; thence Northerly along the East line of said Lot 31, Auditor's Subdivision No. 172,,, a distance of 15 feet; thence Easterly parallel with and 122.5 feet south of the North line of Lot 20, Auditor's Subdivision No. 172 and its Easterly extension to the East line of Section 18, Township 28, Range 24; thence South along the East line of said Section 18 to its intersection with the centerline of W. 51st Street; thence Westerly and Northwesterly along the centerline of W. 51st Street and of the center- line of Halifax Avenue to its intersection with the centerline of the East -West alley in Block 1, Stevens' lst Addition; thence Westerly along the centerline of said East -West alley to its intersection with the southerly extension of the West line of the East 20 feet of Lot 2, Block 1, Stevens' 1st Addition; thence North- - along the West line of the East 20 feet of said Lot 2 and its Northerly extension to the centerline of West 50th Street, thence Westerly along the centerline of West 50th Street to the Southerly extension of the West line of Lund Kruse Addition; thence Northerly to the point of beginning. 2. The City Council is hereby authorized and directed to determine the location, type, size, and number of containers needed within the district, the frequency and time of day for pickups of each container, the routes of collecting vehicles and the method of computing the cost for each owner, tenant or occupant of a premise in the district. 3. The method of collection shall be by contract between the City and one or more haulers. The City shall bill each tenant or occupant quarterly. _ f� 4. The effective date of establishment of the district shall be ADOPTED this 6th day of December, 1976. r STATE OF MINNESOTA ) (COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its regular meeting of December 6, 1976, and as recorded in the Minutes of said regular meeting. WITNESS my hand and seal of said City this 15th day of December, 1976. TO: City of Edina, 4801 West 50th Street, Edina; Minnesota PLEASE TAKE NOTICE that on and during the month of August 6:.1976; at or near the street and. property of 7404 Hyde Park Circle, Edina, Minnesota, owned by Mr. Glen Grove, and on and during the month of August, 1976, at or near the street and property of 7424 Hyde Park Drive, Edina, Minnesota, owned by Mr. Richard McNamara, added hookup expenses were incurred over and above normal sewer and water connections at the above - described addresses due to the absence and /or extraordinary debt of sewer and water lateral service feeds. Upon information and belief the City of Edina.is responsible for the added expenses which are as follows: Contracting Construction Company: Dale Builders, 5.800 Dewey Hill Road, Edina, Minnesota .(and employees as follows): Dale Johnson James Freitas Dale Mielke $2,:500.00 Richard McNamara: Glen Grove: 517.60 1,731.98 The above -named parties hereby make claim based on the aforesaid against the City of Edina in the total amount of $4,749.58. ARTHUR, CHAPMAN & MICHAELSON, P.A. BY: ion 'r. una�s ,.an 5 East Gra Street inneanolis, Minnesota 55404 339 =3500 , DATED this 29th day of November, 1976. ll- 4 STATE OF MINNESOTA COUNTY OF HENNEPIN First Wisconsin National Bank of Milwaukee, Relator, VS. City of Edina; the Edina City Council; and James Van Valkenburg, C. Wayne -Courtney, Willis F. Shaw, Frederick S. Richards, and (June A. Schmidt, individually and as members of the Edina City Council, Respondents. �V DISTRICT COURT FOUR'T'H JUDICIAL DISTRICT Writ of Mandamus State of Minnesota to the above named respondents: Whereas it appears by the petition of First Wisconsin National Bank of Milwaukee (hereinafter "First Wisconsin ") that: 1. James Van Valkenburg is the Mayor of the City of Edina and a member of the Edina City Council, and C. Wayne Courtney, (Willis F. Shaw, Frederick S. Richards, and June A. Schmidt are ,members of the Edina City Council. 2. First Wisconsin owns the real estate located in the (City of Edina, Hennepin County, Minnesota, described as follows: Outlot C, Walnut Ridge Third Addition, according to the plat thereof on file and of record in the office of the Registrar of Titles of Hennepin County, Minnesota ((hereinafter referred to as the "subject land "), together with 11 the improvements situated thereon. 3. The subject land is zoned R -4. 4. The Zoning Ordinance of the City of Edina (Ordinance o. 811) provides in §2 thereof that: "For the purposes of this ordinance, the Village shall be divided into the following districts, and the uses of structures and land, the height of buildings and the area of premises for buildings are to be uniform in each district: Single Family Dwelling District (Section 3) Multiple Residence District (Section 4) Planned Residential District (Section 5) Automobile Parking District (Section 6) Regional Medical District (Section 7) Office Building District (Section 8) Commercial District (Section 9) Planned Industrial District (Section 10) No building shall be erected or premises used for any purpose unless in compliance with the use, height, area and other regulations and restrictions prescribed for the district in which such building or premises are located." 5. The Zoning Ordinance of the City of Edina (Ordinance No. 811) provides in §4 thereof that: "The following uses are permitted, if and when a building permit shall have been issued by the Building Inspector....: District R -4 and R -5: (1) Residences containing 5 or more dwelling units. 6. Nowhere does the Zoning Ordinance of the City of Edina (Ordinance No, 811) define "Residences' within the meaning of the above quoted §4. 7. The Zoning.Ordinance of the City of Edina (Ordinance No. 811) in § 11 thereof defines "dwelling unit" to mean: "One or more rooms connected together, but structurally divided, from all other rooms in the same structure, which together constitute a separate, independent housekeeping unit for permanent residential occupancy by a family or an individual, with facilities to sleep, cook and eat. ". 8.. The improvements on the subject land include 4 multiple - dwelling unit apartment buildings containing a total of 314 dwelling units. 9. The improvements on the subject land also include a building (hereinafter referred to as the "subject building ") consisting of a single dwelling unit. -2- 10. The subject building is being rented out by First Wisconsin for use as a single family dwelling. 11. The subject building is a one -story brick building having approximately 1,170 square feet of interior living space. 12. The subject building is a permanent structure on a permanent foundation. 13. The subject building consists of a living room, dining) room, kitchen, two bedrooms, and one and three - fourths bathrooms. 14. The interior of the subject building'is similar in appearance to the individual apartment units contained within the 4 multiple - dwelling unit apartment buildings on the subject iproperty. 15. The exterior of the subject building is compatible with the exterior of the 4 multiple- dwelling unit apartment )buildings on the subject premises. 16. The subject building, exclusive of the land on which lit sits, has a value of approximately $30,000..00 as a dwelling in fits present location. 17. If the subject building were required to be moved from its present location its value would be reduced to approximately 1$5,000.00, resulting in a loss to First Wisconsin of approximately 1$25,000.00. 18. The subject building was erected by Darrel A. Farr Development Corp., Inc. (formerly known as View Con, Inc.), pursuant Ito a Building Permit dated May 3, 1972, a true and correct copy of which is attached hereto as Exhibit A, which provided, inter alia, that the subject building would be used as a "temporary office -Apt. for display for Apt. complex ", that the subject building would "not be used for dwelling purposes ", that it "grants the use and location of the building for a period of two years ", and that "Location may only be permanent if approved by the Planning Commission & Village Council ". -3- �-1, , (-- i 19. First Wisconsin had never seen, and had no knowledge of the terms of, the Building Permit at the time it acquired title to the subject land and the improvements thereon. 20. First Wisconsin acquired title`to the subject land and the improvements thereon by deed from Darrel A. Farr Development Corp., Inc. (hereinafter "Farr Company "), on or about June 18, 1975. 21. First Wisconsin had previously held mortgages on the subject land and the improvements thereon dated October 23, 1972, and April 1, 1974. 22. First Wisconsin's acquisition of title to the subject land and the improvements thereon by deed was part of a settlement whereby-First Wisconsin released Farr Company and Darrel A. Farr from their indebtedness in connection with such.mortgages and, in addition, provided funds for the settlement of other creditors' claims against Farr Company.. 23. The subject building was fully constructed on the subject land at the time First Wisconsin agreed to such settlement and accepted such deed and was relied upon by First Wisconsin iri connection therewith. 24. Following its acquisition of title to the subject land and the improvements thereon First Wisconsin was informed by representatives of the City of Edina that they considered the subject building to be a nonpermitted use on the subject land and that they would insist upon its removal unless a variance was obtained. 25. Thereafter, without consulting legal counsel, First sconsin petitioned for a permanent variance permitting use of the subject building as a dwelling in its present location on the subject land. 26.. The Zoning Ordinance of the City of Edina. (Ordinance No. 811) provides in §12 thereof that: "The Board [of Appeals and Adjustments] shall have the power.and duty of hearing and deciding, subject to appeal to the Village Council as herein provided, appeals. or requests in the following cases: -4- (2) Requests for variances from the literal provisions of this ordinance in instances where their strict enforcement would cause undue hard- ..ship because of circumstances unique to the individual property under consideration. In granting a variance, the Board, and the Council on appeal, may impose conditions to insure compliance and to protect adjacent properties." 27. The planning department of the City of Edina supported First Wisconsin's petition for a permanent variance permitting use of the subject building as a single family dwelling in its present location on the subject land when such petition was heard before the Edina Board of Appeals and Adjustments. 28. The evidence before the Edina Board of Appeals and Adjustments demonstrated that undue hardship because of unique .circumstances would result if First Wisconsin is not allowed permanently to use the subject building as a dwelling on the subject land, and further demonstrated that such use would be in keeping with the spirit and intent of the Zoning Ordinance of the City of Edina (Ordinance No. 811) and would not be detrimental to the public welfare or the interests of other property owners. 29. The Edina Board of Appeals and Adjustments made writtei findings that the variance sought by First Wisconsin would: "a) Relieve an undue hardship b) Correct extraordinary circum- stances applicable to this property, but not applicable to the other property in the vicinity or zoning district c) Preserve a substantial property right possessed by other property in the vicinity and zoning district d) Not be materially detrimental to the public welfare or injurious to other property in the vicinity or zoning district ". -5- 30. The Edina Board of Appeals and Adjustments, however, conditioned its grant of a variance as follows: "The dwelling will be allowed to remain for 2 years,.unless ownership of the property is _transferred in the meantime; if First Wisconsin National Bank still owns the property after two years, an extension of this variance may be requested. "Any possible future owners must, however, be apprised that the detached single family dwelling unit must be removed. 31. First Wisconsin appealed from the decision of the Edina Board of Appeals and Adjustments to the Edina City Council, taking the position that no variance is required to permit the use of the subject building as a residence on the subject land because. such use is a permitted use under the Zoning Ordinance of the City of Edina (Ordinance No.. 811),. but that if a variance is required to permit such. use, .a permanent variance should have been granted. 32. The evidence before the Edina City Council demonstrated that undue hardship because of unique circumstances would result if First.Wisconsin is not allowed permanently to use the subject building as a dwelling on the subject land, and further demonstrated that such.use would be in keeping with the spirit and intent'of the Zoning Ordinance of the City of Edina (Ordinance No. 811) and would not be detrimental to.the public welfare or the interests. of other property owners. 33. By Findings, Conclusions, and Decision dated (October 4, 1976, a true and correct copy of which are attached hereto as Exhibit B_, the Edina City Council denied First Wisconsin's petition for variance and ordered removal of the subject building by December 31, 1978, giving the following reasons for its decision: "A. The subject building is a single family structure,, in the R -4 Multiple Residence District. The Edina Zoning Ordiance, No. 811, does not allow such a structure in the R -.4 Multiple Residence District, and Minn. Stat.,'Sect. 462.357, Subdiv. 6, does not allow the use of a variance to permit such a structure to remain in the R -4 Multiple Residence District. -6- B. The building permit authorized only a temporary building for temporary office and apartment display uses, and those uses have now ended. Petitioner knew, or should have known, about the temporary use provisions of the building permit, and is bound.by them. C. If the subject building is removed, the Fountainwoods Apartments will yet have substantial value and can continue to be used for multiple residence purposes; there is, therefore, no undue hardship resulting from strict enforcement of the City's ordinance." 34. First Wisconsin and future owners are entitled to use the,subject building as a dwelling on the subject land without obtaining a variance because such use is a permitted use under the Zoning Ordinance of the City of Edina (Ordinance.No. 811). 35. If, however, a variance is required to permit use of the subject building as- a dwelling on the subject land, First Wisconsin should have been granted a permanent variance permitting such use, and in denying the. same th.e Edina City Council was mistaken as to applicable law, _abused its discretion, and acted arbi,traily, capriciously, oppressively, unreasonably, unlawfully, contrary to the evidence, and. without reasonable evidenciary support or justification. 36. First Wisconsin has no adequate remedy at law and will be irreparably harmed unless it is granted the relief prayed for herein. Now there ore respondents are hereby-commanded to permit permanent use of the subj.ect building as a dwelling on the subject land and immediately to grant First Wisconsin a variance .permanently permitting such use, or to show cause why respondents have not done so before this Court at a Special Term thereof at the Hennepin County Government Center, Minneapolis, Minnesota, at 9:30 o'clock A.M., or as soon thereafter as counsel can be heardt on the S*A day of 1977, and that respondents then and there make return to this writ with their certificate on such return of having done as commanded. -7- Witness the Honorable , District Cou It Judge, and the seal of this Court, this a' day of At 1 Qitii�j `� 19716. [Seal] mm N r, --1 1 t A U U K t 55 6700 Vernon Ave. 4. O.NN ER'5 NAME ViewCon Inc: S. BUILDERS NAME 0 LICENSE NO. ViewCon Inca VILLAGE OF EDINA 4801 WEST 50TH STREET m EDINA, MINNESOTA 55424 o WA.7 -8861 BUILDING NAME ADDRESS fiQ 5901 Brooklyn Blvd. 55429 ADDRESS 2. CON5T. TYPE 3. GROUP c -2 TEL. NO. 533 -2555 TEL. N O. ARCHITECT'S NAME ADDRESS TEL. NO. Reese Rova Associates 5350 WEst 78th St. 55435 941 -4313 7. BUILDING DESCRIPTION AND USE zo. LEGAL DESCRIPTION Sze plot plan for temporary location. i 21, MINIMUM ELEVATIONS purposes. _ Build temDorar office-Apt.-display for Apt. complex. Will not be used for dwelling ! LDING FACES 5 -2 -72 5 -3 -72 9 157 DNA [JI�rH I jEAST ON Vernon Ave. PLAN CHECK S SET ) FRONT FT. BACK W 40 FT. DNA SOUTH Q WEST 15.00 BACK 1 SIDE FT. SIDE FT. 10. LOT SIZE 11. BUILDING SIZE 12. STORIES 13. FLOOR AREA SO. FT. 14. FIRE ZONE 15. DECLARED VALUE VARIANCE GRANTED BY BOARD OF APPEALS seer D I of Ian 055 ? * R 150.75 39 X 3C .. ..... I................. I 1 170 1 C:] 2 Ex-]3 $30,000. 16. BLDG. DEPT. ESTIMATE 17. STARTING DATE FINISHING DATE 19. SOIL TESTS lyq $30,000. 5 -4 -72 118. 7 -I -72 ELEVATOR NO............... zo. LEGAL DESCRIPTION Sze plot plan for temporary location. i 21, MINIMUM ELEVATIONS 21 FOUNDATION TOP FT, A. DRIVEWAY TO BE HARD SURFACED B B S TO EXISTING TRAVELLED STREET y... ANN..N,N.. IN ... G .. AN .. ...................... .............................. ot T. FLOOR FT. GARAGE FLOOR F "�_, p LO ZONING DE E PT. DCTe 22• SPECIAL CONDITIONS This permit grants the use and location of the building for a period of two years; at termination of time period an extension may be requested for an additional year. Building may be moved on application. Building may be relocated on property.with Council rmission. Location may only.be permanent if approved by Planning Commission b Village Council. One toilet and lay. only will be piped for operation. All other plumbing 23. PLUMILING SUB 40NTRACTOR fixtures will have no plumbing connections. Building will not be occupied by other than construction personnel' until sewer and water are provided to building. - 24. HEATING SUB CONTRACTOR No PART OF ANY BUILDING AREA AUTHORIZED BY THIS PERMIT MAY BE OCCUPIED UNTIL FINAL INSPECTION AND ISSUANCE OF PERMIT TO OCCUPY BY BUILDING INSPECTOR. ACKNONLEDGEMENT AND SIGNATURE: - The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the Village of Edina to take the action herein requested, that all statements herein ore true and that all work mentioned will be done in accordance with the Ordinances of the .VILLAGE OF EDINA, THE STATE OF MINNESOTA, and rulings of the Building Deportment. ................... ............................... ............. . ............ Electrical Inspector "Dote .............Mechanical Inspector A Dore ...................... ............................... ................. Building Inspector 1 Dote ...................................................... ............_.................. Fire Chief Dote . ......... Sanitarian Dote • v.w.-r -�� v—N r to CONDITIONAL —4 PERMIT NUMBER G -195 DATE APPLIED FOR DATE OF PERMIT 5 -2 -72 5 -3 -72 FEES (1 70.50 PERMIT S PLAN CHECK S 45.25 PENALTY S 15.00 SPECIAL $ TOTAL FEE $ CREDIT DEP. S 150.75 AMT. DUE S DEPARTMENT FINAL APPROVALS VARIANCE GRANTED BY BOARD OF APPEALS YAY -4 -72 055 ? * R 150.75 By.. ............ . .............. .......................... .. ..... I................. Date 21 FOUNDATION TOP FT, A. DRIVEWAY TO BE HARD SURFACED B B S TO EXISTING TRAVELLED STREET y... ANN..N,N.. IN ... G .. AN .. ...................... .............................. ot T. FLOOR FT. GARAGE FLOOR F "�_, p LO ZONING DE E PT. DCTe 22• SPECIAL CONDITIONS This permit grants the use and location of the building for a period of two years; at termination of time period an extension may be requested for an additional year. Building may be moved on application. Building may be relocated on property.with Council rmission. Location may only.be permanent if approved by Planning Commission b Village Council. One toilet and lay. only will be piped for operation. All other plumbing 23. PLUMILING SUB 40NTRACTOR fixtures will have no plumbing connections. Building will not be occupied by other than construction personnel' until sewer and water are provided to building. - 24. HEATING SUB CONTRACTOR No PART OF ANY BUILDING AREA AUTHORIZED BY THIS PERMIT MAY BE OCCUPIED UNTIL FINAL INSPECTION AND ISSUANCE OF PERMIT TO OCCUPY BY BUILDING INSPECTOR. ACKNONLEDGEMENT AND SIGNATURE: - The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the Village of Edina to take the action herein requested, that all statements herein ore true and that all work mentioned will be done in accordance with the Ordinances of the .VILLAGE OF EDINA, THE STATE OF MINNESOTA, and rulings of the Building Deportment. ................... ............................... ............. . ............ Electrical Inspector "Dote .............Mechanical Inspector A Dore ...................... ............................... ................. Building Inspector 1 Dote ...................................................... ............_.................. Fire Chief Dote . ......... Sanitarian Dote • v.w.-r -�� v—N r to CONDITIONAL r •CITE' OF EDINA In the Matter of the Petition of FIRST WISCONSIN NATIONAI-. BANK for a Variance Allowing Permanent '•;aintenance of a Single Family Dwelling Unit Structure in the R -4 Multiple Residential District - Fountainwo.ods Apartments. FINDINGS, CONCLUSIONS, AND DEICISION The above entitled matter was heard before the City Council, City of Edina, on July 19, 1976-and September 13, 1976. First Wisconsin National Bank ( "Petitioner ") was represented by Arthur L. Doten and Ben Caputo. The City Council, having heard and reviewed all of the facts and arguments "pre - sented by Petitioner and-by the City staff, and having heard and reviewed the evidence and the law adduced by the Petitioner and the City staff, and being fully advised, after due consideration hereby makes the follo.,ing FINDINGS OF FACT: 1. On May 3, 1972,-the City of Edina issued Building Permit No. C -1.95 to ViewCon Inc. for a temporary office- apartment display building (tile "subject building ") for the Fountainwoods Apartments complex. The building permit specifically states that the subject building will not be used for dwelling purposes. It also specifically states that the permit grants the "use and location'of the building for a period of two years," and further states that "Location may only be permanent if approved by Planning Commis- sion & Village Council." 2. Alter construction of the subject building, the entire complex, known as Fountainwoods Apartments, was acquired by the Petitioner-by a deed as part of a settlement in which Petitioner released Darrel Farr and the Farr Company (herein together called "developer ") and funded a plan whereby the developer settled its indebtedness to other creditors. Exk k f B J. 3. Petitioner was the mortgage lender for the development of Fountainwoods Apartments. Its -loan files indicate -that it required, or had the authority and right to require, evidence and information that the project complied with all local laws and ordinances, including the delivery of .building permits and evidence of zoning compliance. Included among the documents of Petitioner is a survey showing the location of the subject building and identifying it as a "sales office and.model apartment." The loan documents of Petitioner also indicate that its security for its loan on Fountainwoods.Apartments was the existing apartment buildings with ancillary parking and recreational amenities, and that no reliance was placed by Petitioner, for its security, on the subject building. 4. Upon determining that the subject building must be removed pur- suant to the building permit, Petitioner, to avoid such removal, filed for a variance, as suggested by the City planning department, to allow the subject building to remain permanently in its present location. Petitioner's request for variance was heard by the Board of Appeals and Adjustments on May 20, 1976, pursuant to paragraph 6 of Section 13 of Ordinance No. 811. The plan- ning department recommended approval of the variance at that meeting. The Board of Appeals and Adjustments, although concluding that the requested variance would not be materially detrimental to the public welfare or injurious to other property in the vicinity, would correct extraordinary circumstances applicable only to this property., would relieve an undue hardship, and would preserve substantial property rights possessed by others in the vicinity, yet determined that the subject building is not a proper use in the R -4 Multiple Residence District in which it is located, and entered its order granting only .J a temporary variance, the conditions being that the subject building could remain.only for an additional two -year period or until the Fountainwoods Apartments complex is sold, whichever first occurs, and that extensions of the time limit may be requested if Petitioner owns the property at the end of the two years. Petitioner appealed the decision of the Board of Appeals and Adjustments to the City Council by letter addressed to the City Clerk of the City of Edina and dated May 26, 1976. 5. -The subject building is a one -story brick building of approx- imately 1,170 square feet. It is presently being rented by Petitioner and used as a.single- family dwelling. It is not physically attached to any other building or dwelling unit. It has no separate, indoor parking available. 6. The Edina Zoning Ordinance, No. 811, creates exclusive .districts, and only those•uses that are specifically mentioned as being, allowed in a district are permitted to exist in that district. The ordinance does not allow freestanding, single family structures such as the subject building in the R -4 Multiple Residence District. The ordinance statement that "[r]esidences containing 5 or more dwelling units" are permitted in the R -4 Multiple Residence District means and refers to five or more dwell- ing units in the same bulldin; and does not include or permit freestanding, single family structures such as the subject buil.di.ng. 7. The value of the subject building is approximately $30,000, without land. If it is removed, its value would be approximately $5,000. However, the Fountainwoods Apartments would yet contain, after removal of the subject building, 315 apartment units in fou17 apartment buildings and would )'et be of substantial value and could continue to be used for multiple residence purposes. Therefore, based on the foregoipg findings, the City Council does hereby make the following CONCLUSIONS: A. The subject building is a single family structure in the R -4 Multiple Residence District. The Edina Zoning Ordinance, No. 811, does not allow such a structure in the R -4 Multiple Residence District, and 'Minn. Stat., Sect. 462.357, Subdiv. 6, does not allow the use of a variance to permit such a structure to remain in the R -4 Multiple Residence District., B. The building permit authorized only a temporary building for temporary office and apartment display uses; and those uses have now ended. Petitioner knew, or should have known, about the temporary use provisions of the building permit, and is bound by them. C. If the subject building is removed, the Fountainwoods Apartments will yet have substantial value and can continue to be used for multiple residence purposes; there is, therefore, no undue hardship resulting from sr.rict enforcement of the City's ordinance. Based on the foregoing findings and conclusions, the City Council Of the City .of Edina does hereby make the following DECISAON: I.- That the variance be denied and the subject building be removed not later than December 31, 1978. II. That I'eLiti.oner prepare a document in recordable form staging that the subject building, together with tile driveway serving and other hard- surfaced areas adjoining the same, must be removed by said date, and that such document, once approved -by the City Manager, be recorded and filed in -4- the appropriate office so as to give constructive notice to future owners and li_enors of this requirement; III. That Petitioner, or the then owner of the subject building, upon its removal, shall restore and landscape the area disturbed by such removal in a manner consistent with the then contour of, and landscaping on, the property immediately surrounding the subject building, and in a manner reasonably satisfactory to the City Planning Department. Dated this 4th day of October, 1976. CITY OF, .DINA -' by ;'Its �,aY;oY �/ r% , 2lnd• ��� %• �' "-1- - Ids Manager -5- MEMORANDUM TO: Warren C. Hyde, City Manager Mayor James Van Valkenburg City Council FROM: Greg Luce, City Planner I DATE: November 30, 1976 The City of Edina budgeted.$2,300 as part of their Community .Development funds for a sound system in the Senior Citizen Center on York Avenue. We have received two quotes for this _project_. The fi_rst,Tfrom Team Electronics, was for.$_1,804.59. The second is from Skate Sound for $1,980. I would recommend that we authorize Team Electronics to supply and install the equipment for $1,804.59. GL:nr December 3, 1576 to. -10 To: 4Jarren C. Hyde, Mayor and Council From: Tom Helena Subject: Youth Action I have received preliminary information from Steve Lepinsid, Director of , Youth Action, of a possible iacr,�er of the Storefront and Youth Action orZanizati.ons. Both organizations have felt that there are duplications of efforts both in the administrative and counselin- areas and therefore felt it necessarj to explore this option. As stated the discussions are preliminary in nature at present, but as in the terms of the contract Youth Action has notified the City for our information and possible reaction. QrEI�V --� ----a ✓ �a..��d.� C�- -� �,�P v r Lot 3, Block 1, Graytower Estates 6008 Pine Grove Road 67 -76 San Lat Swr #229 - $1,003.36 59 -68 Dist Swr #142 - 248.53 69 -78 Watermain Lat #212 - 2,115.28 $3,367.17 Lot 4, Block 1, Graytower Estates 6012 Pine Grove Road 59 -68 Dist Swr #142 - 248.53 69 -78 Watermain Lat #212 - 2,115.28 $2,363.81 Lot 5, Block 1, Graytower Estates o/ 6016 Pine Grove Road 67 -76 San Lat Swr #299 - 1,003.36 59 -68 Dist Swr #142 - 248.53 69 -78 Watermain Tr #212 - 110.91 Lot 6, Block 1, Graytower Estates 6020 Pine Grove Road 67 -76 San Lat Swr #229 - 1,003.36 59 -68 Dist Swr #142 - 248.53 69 -78 Watermain Lat #212 - 2,115.28 $1,362.80 $3,367.17 ylr . STUART W. RIDER, JR. GENE F. BENNETT WILLIAM T. EGAN CHESTER D. JOHNSON EDWARD M. ARUNDEL DONALD R. BACKSTROM DAVID F. FITZGERALD JOHN P. FLATEN DAYTON E. SOBY DAVID J. SYRON RICHARD J. NYGAARD JOHN C.UNTHANK ALFRED SEOGWICK _ : :- RIDER, BENNETT, EGAN, JOHNSON & ARUNDEL ATTORNEYS AT LAW .900 FIRST NATIONAL BANK BUILDING MINNEAPOLIS, MINNESOTA SS402 (612) 340 -7951 November 30, 1976 Ms. Florence Halberg Edina City Hall 4801 West 50th Street Edina, Minnesota 340 -7912 WRITERS DIRECT DIAL NUMBER KENNETH R. JOHNSON RITA E. LUKE$ STEVEN J. KLU2 RICHARD H. KROCHOCK WILLIAM J. GEORGE GENE C. OLSON ROGER R. ROE, JR. LEE T. PETERSON TIMOTHY R. THORNTON RANOYJ. ABBOTT SCOTT K. GOLDSMITH Dear Ms. Halberg: This letter will confirm our recent telephone conversation. I have recently purchased Lot -3, Block 1, Greytower Estates, Edina. My home address is 6008 Pine Grove Road. I am now in the process of constructing a home on this property. There. is a connection charge for both sewer and water to this.property. I have obtained a permit to.connect the sewer and water and I have left with Mr. Dunn my check in the amount of $3,376.17 to cover the connection charges for my property. I advised Mr. Dunn that I would be petitioning the City Counsel to request this amount be levied as a special assessment against my property. Lots 4 through 6 in this subdivision have been recently purchased by the following: Lot 4 — Steven Utne, Brownsworth and Company, 4941 France Avenue So Lot 5 - Loren D. Stoltz, 304 East 135th Street, Burnsville Lot 6 - Charles H. Cornell, 6305 Warren Avenue, Edina. These lot owners have advised me that they would also like to join in the petition to the City Counsel to have their connection charged levied as an assessment. They will be advising you of that in writing shortly. Virle' t is my understanding that the connection charges for Lots 5 and 6 different than Lots 3 and 4 as Lot 5 already has a water connection and Lot 6 a sanitary sewer connection I have been advised that the original assessment for this area commenced in 1959 and was paid off over a period of ten yea s, We request that this same payoff period be allowed for this new assessment. G Ads 2 .o KENNETH R. JOHNSON RITA E. LUKE$ STEVEN J. KLU2 RICHARD H. KROCHOCK WILLIAM J. GEORGE GENE C. OLSON ROGER R. ROE, JR. LEE T. PETERSON TIMOTHY R. THORNTON RANOYJ. ABBOTT SCOTT K. GOLDSMITH Dear Ms. Halberg: This letter will confirm our recent telephone conversation. I have recently purchased Lot -3, Block 1, Greytower Estates, Edina. My home address is 6008 Pine Grove Road. I am now in the process of constructing a home on this property. There. is a connection charge for both sewer and water to this.property. I have obtained a permit to.connect the sewer and water and I have left with Mr. Dunn my check in the amount of $3,376.17 to cover the connection charges for my property. I advised Mr. Dunn that I would be petitioning the City Counsel to request this amount be levied as a special assessment against my property. Lots 4 through 6 in this subdivision have been recently purchased by the following: Lot 4 — Steven Utne, Brownsworth and Company, 4941 France Avenue So Lot 5 - Loren D. Stoltz, 304 East 135th Street, Burnsville Lot 6 - Charles H. Cornell, 6305 Warren Avenue, Edina. These lot owners have advised me that they would also like to join in the petition to the City Counsel to have their connection charged levied as an assessment. They will be advising you of that in writing shortly. Virle' t is my understanding that the connection charges for Lots 5 and 6 different than Lots 3 and 4 as Lot 5 already has a water connection and Lot 6 a sanitary sewer connection I have been advised that the original assessment for this area commenced in 1959 and was paid off over a period of ten yea s, We request that this same payoff period be allowed for this new assessment. G Ads 2 Ms. Forence Halberg November 30, 1976 Page 2 We request that this matter be placed on the next agenda of the City Counsel. I would appreciate it if you would advise me of the date of the next meeting. Thank you for your consideration and cooperation. Very truly yours, Of, Richard Nygaard RJN:mmf cc: Mr. Steven Utne Mr. Loren D. Stoltz Mr. Charles H. Cornell Mr. Fred Richards w Area 612, 291 -6359 300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 November 10, 1976 TO: METROPOLITAN AREA CITIZENS AND GOVERNMENT OFFICIALS The Metropolitan Council has approved for Public Hearing a drafted Five -Year Capital Improvements Program for Regional Recreation Open Space for the purpose of receiving public comment and discussion. This Public Hearing has been scheduled for Thursday, December 9, 1976 at 7 :00 p.m. in the Metropolitan Council Chambers, 300 Metro Square Building (enter from Jackson Street) , St. Paul. The Metropolitan Parks Act requires that the Development Guide /Policy Plan for Recreation Open Space include a five -year capital improvements Program (CIP) and Metropolitan Council policy" requires that the CIP be updated and amended annually. The drafted Five -Year CIP has been prepared by the Metropolitan Parks "and Open Space Commission and is based upon the master plans and five -year acquisition and development needs submitted by counties, municipalities, and special park districts - the implementing agencies for the Regional Recreation Open Space System. The funding which will be needed to carry out the full scope of this Five -Year CIP greatly exceeds the present bonding authorization under the 1974 Metropolitan Parks Act. Implementation of the Capital Improvements Program will depend upon future authorizations. Many people may wish to participate in the hearing and, therefore, we encourage you to call the Council at 291 -6482 and let us know in advance if you wish to speak., Those who register first will be scheduled to speak first. Additional copies of the "proposed CIP are available free of charge from the Council's Public Information Office at 291 -6464. If you cannot attend the hearing, I encourage you to send written comments to me and I will see that they are brought to the attention of the Council and Commission. Sincerely, An Agency Created to Coordinate the Planning and Development the win Cities Metropolitan Area Comprising: Anoka County O Carver County o Dakota County O Hennepin County O RarjeftjVc8743kj2jjRPcott County O Washington County Chairman METROPOLITAN COUNCIL Suite 300 Metro Square Building, Saing Paul, Minnesota 55101 FOR PUBLIC HEARING FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR REGIONAL RECREATION OPEN SPACE Process for Development of Program This document has been prepared pursuant to Minnesota Session Laws 1974, Chapter 563, which states, In Section 4, Subdivision 1 , "The policy plan shall Include a Five -Year Capital Improvement Program which shall be revised periodically, and shall establish criteria and priorities for the allocation of funds for such acquisi- tion and development." It is the Council's policy to revise and update the Capital Improvement Program (CIP) annually. This proposed Five -Year Capital Improvement Program is based on the Development Guide /Policy Plan for Recreation Open Space adopted by the Metropolitan Council In December, 1974, and the combined planning efforts of the implementing agencies (counties, special park districts, and some municipalities). The proposed Cl? includes a prioritized schedule for the acquisition and development of new and existing regional recreation open space components for Implementation in the next five -year period. The planning process which led to this proposed CIP is clearly defined in Chapter 563. Following preparation and adoption of the Policy Plan by the Metropolitan Council, each implementing agency prepared and submitted a master plan and projected Five -Year CIP for acquisition and development of regional recreation open space within the jurisdiction of the particular agency. The master plans were then submitted to the Council for re- view as to consistency with the Council's Policy Plan. The Metropolitan Parks and Open Space Commission has reviewed these plans in detail and the Commission's review recommendations have been approved by the Council. In the case of certain regional sites, the master plans are as yet incomplete and require amendment prior to eligibility of the site for regional acquisition or development funds. This CIP was prepared from the five -year CIP projections of last year, updated Information from the implement- ing agencies, and the master plans. Several recommended changes in the priorities from those adopted in the Policy Plan are Included. Meetings were held, throughout the preparation process, with representatives from each of the implementing agencies, who contributed much helpful advice and detail. Also, throughout the preparation process, the Metropolitan Parks and Open Space Commission discussed the issues underlying the CIP and provided.direction to staff which has resulted in this proposed CIP. A key de- cision of the Commission was to not apply any arbitrary fiscal limitation to the CIP. Funds Included In the proposed CIP for special use sites and regional trails are estimates by staff and are subject to amendments to the 1974 Regional Recreation Open Space Policy Plan which may be adopted in the near future. However, with those exceptions, the CI? Includes basically all of the needs projected by the implementing agencies to provide the public with a full picture of these needs . Following recommendation of this CIP by the Commission and review by the Physical Development Committee, the Council set a public hearing date as required by law for an amendment to the adopted Policy Plan. Follow - Ing the public hearing, final recommendations for changes will be considered by the Commission and the Com- mittee prior to the adoption of the CIP in final form by the Council. CIP Content This CIP reflects the current status of the regional recreation plan. Regional parks and park reserves are in- cluded. Specific sites and estimated costs are detailed. A specific funding level is included for acquisi- tion and development of regional trail corridors and special use sites. This reflects the high priority being placed on these facilities by legislators, the Commission and the public in the region. However, funds are not' allocated to specific sites pending completion of studies and amendments to the Policy Plan. The proposed CIP is shown in Table 1. There are several footnotes in each year of the CIP related to various sites. These footnote s.relate to specific recommendations where actions must occur prior to a certain site being eligible for funding. The total Five -Year Capital Improvement Program is 5139,; 772 , 649. Acquisition accounts for 41.23% of the total., development;for'58.75k. - - 1 - i Funding . 1 The funding which will be needed to carry out the full scope of this Five -Year CIP greatly exceeds the present bonding authorization under the 1974 legislation (Chapter 563) . That authorization is for $40, 000, 000 of bonds outstanding, but is also limited to an amount for which the principal and interest payments in any one year must not exceed the funds raised by a one -half mill property tax levy. A total of $40,352, 653 has already been obli- gated by grant contracts. Tables 2 and 3 summarize the grant program for the years 1974 -76. A comprehensive funding recommendation for the entire CIP. has not been formulated. It is the intent of the Commission and Council to present a recommendation to the 1977 Legislature. - 2 - PROPOSED NEW POLICY REGARDING PRIORITIES When judgments must be made between projects within a single priority, decisions will be based on the timing and amount of expected use, and the need for the project within that sector as defined in this Policy Plan. PRIORITIES First Priority Acquisition I a. Parcels in regional parks or park reserve sites that are under intense pressure from development. I b. Lakeshore and riverfront In regional park sites in the Fully Develooed Area . * I c. Trails for demonstration projects on multi -use trails. Id. Critical parcels In Immediate Action sites. Second Priority Acquisition II a. Lakeshore and riverfront in regional parks in the Area of Planned Urbanization. II b. Regional parks in the Urban Service Area. II.c. Regional trails Ln developed and urban- izing areas. Third Priority Acquisition III a. Lakeshore and riverfront In regional nark sites in the Rural Area.. III b. Regional parks and park reserves In the Rural Area. III c. Regional trail corridors in the Rural Area. Development I a. Existing regional parks In the Fully Developed Area, (including redevelopment of regional parks in the central city) and minimum develoo- ment of the Immediate Action sites. I b. Multi -use trail demonstration project. I c. Existing regional parks and park reserves in or adjacent to the Urban Service Area. Development II a. Regional trail corridors in the develooed and urbanizing areas. III a. Existing regional parks and park reserves in III b. Regional trail corridors in the RuraL area. All word changes.from•those. adopted in 'the .Recreation Open Space Policy Plan are underlined. - 3 - Table 1 . Five -Year Capital Improvement Program for Regional Recreation Open Space ACQUISITION 1977 1 I c 300,000 Facility Priority Cost Totals Medicine Lake RP, Henn. 16 I a 500,000 Fish Lake RP, Henn. I a 800,000 Lake Minnewashta RP, Carver I a 2,500,000 Coon Rapids Dam RP, Anoka 3 I a 200,000 Bunker Hills RP, Anoka I a 85,000 Bryant Lake RP, Eden Prairie I a 306,000 Comache RP, Scott I a 600,000 Lake Elmo PR, Wash. Co. 17 Subtotal 4,991,000 Morris T. Baker PR, Henn. 15% contingency 748,650 - Carver -PR — Henn.. Total 5,739,650 8 2,772,479 Mississippi Riverfront RP, Mpls . I b 8,565,000 Pigs Eye RP, Ramsey 4 I b 1,512,792 Crosby Farms RP, St. Paul I b 103,000 Fish Hatchery RP, St. Paul I b 160,000 Subtotal 10, 340, 792 15% contingency 1,551,118 Total 11,891,910 Demonstration Trail, Henn. I c 300,000 15% contingency. 45,000 Total 345,000 Bush Lake RP, Bloomington 3 I d 110,000 Lebanon Hills RP, Dakota I d 413,300 Spring Lake RP, Dakota Id 482,200 .Grass - Vadnais PR, Ramsey I d 220,000 Otter Lake RP, Ramsey I d 561,979 Murphy - Hanrehan PR, Scott I d 250,000 Lake Elmo PR, Wash. Co. 17 I d 345,000 Morris T. Baker PR, Henn. Id 200,000 - Carver -PR — Henn.. I d 1-9-0-10-0-0 Subtotal 2,772,479 15% contingency 415-,871 Total - 3 ,18 8., 3 5 0 Eagle Lake 'RP, Henn. 7 11 a 110.0,;000 1Vllssissippi River Access, Henn. II a 50,00:0 Subtotal '150., 000 15% contingency 22,500 Total .172., SO 0 - 4 - Acquisition 1977 (cont.) Facilities 10 Waconia RP, Carver Byllesby RP, Dakota Lake Riley RP, Eden Prairie - Spring Lake RP, Scott 7 Lake Sarah RP, Henn. Island Lake RP, Anoka Rum River Central RP, Anoka Priority III a III a III a III a III a III a III a Subtotal 15% contingency Total Lake Rebecca RP, Henn.3 III b Hyland Lake RP, Henn. III b So. Washington Co. PR, Wash. Co. III b Subtotal 15% contingency Total In Holdings 15% contingency Tota 1 - 5 - Cost 200,000 499,000 115,000 114,000 75,000 114,000 237,000 1,354,000 203,100 100,000 70,000 100,000 270,000 40,500 2,001,556 300,233 Totals 1,557,100 310,500 2,301,789 DEVELOPMENT 1977 2 Facility Priority Lake Harriet RP, Mpls . 13 I a Lake of the Isles Mpls . Co. I a 8 No. Mississippi RP, Mpls. I a Wirth Park RP, Mpls . I a Phalen Park RP, St. Paul I a Hidden Falls /Crosby Farm RP, St. Paul I a Lebanon Hills RP, Dakota I a Spring Lake RP, Dakota I a Grass - Vadnais PR, Ramsey .Subtotal I a Lilydale'RP, Ramsey 15% contingency I a Otter Lake RP, Ramsey I a Rice Creek /Rush Lake RP, Ramsey3 I a Murphy - Hanrehan PR, Scott I a Subtotal 15% contingency Total Hyland Lake PR, Henn. 3 13 I c So. Washington Co. PR, Wash. Co. I c Bush Lake RP, Bloomington3 I c Bryant Lake RP, Eden Prairie I c Battle Creek RP, Ramsey I c Keller RP, .Ramsey I c Bunker Hills RP, Anoka I c Coon Rapids Dam RP, Henn. IC .Subtotal 15% contingency Total Island Lake RP, Anoka Baylor. RP, Carver Minnewashta RP, Carver Waconia RP, Carverl0 Byllesby RP, Dakota .6 Spring Lake RP, Scott -Elm Creek PR, Henn. Morris T. :B�ker PR., Henn.. Lake Rebecca -PR, Henn.. III a III a III a III a III a III a III a IIIa III a Subtotal ''15% 'contingency Total Cost 1,540,000 1,363,000 100,000 365,000 630,000 768,954 385,000 125,000 362,000 148,500 49,500 121,000 595,000 6,552,954 982,943 220,000 60,000 332,740 70,000 1,277,650 231,220 45,500 1,135,000 3,372,110 505,816 85,500 30,000 16,000 33,000 274,000 330,000 470,000 300,000 ;45,:000 :1., 8:8.3 500 2' 82 ,. 5.2,5 Totals 7,535,897 3,877,926. 2 ,166, 025 ACQUISITION 1978 Facility Priority Cost Totals Comache RP, Scott I a 650,000 Medicine Lake RP, Henn. I a 2510,000 Fish Lake RP, Henn. 7 I a 150,000 Subtotal . 1, 050, 000 15% contingency 157,500 Total 1,207,500 Mississippi Riverfront RP, Mpls . 8 I b 1 , 225, 000 Pigs Eye RP, Ramsey 4 I b 555,063 Subtotal 1,780,063 15% contingency 267,009 Total 2,047,072 Rice Creek RP, Anoka 3 I d 84,000 Bush Lake RP, Bloomington I d 110"000 Spring Lake RP, Dakota I d 279,000 Murphy - Hanrehan PR, Scott Id 75,000 'Lake Elmo PR, Wash. Co: I d 219,000 Subtotal 767,000 15% contingency 115,050 Total 882,050 Coon Rapids Dam RP, Anoka3 II a 300,000 Bryant Lake RP, Eden Prairie II a 140,000 Eagle Lake RP, Henn. 7 II a 100,000 Mississippi River Access Islands RP, Henn. II a 50,000 Subtotal 590,000 15% contingency 88,500 Total 678,500 Bunker Hills RP, Anoka II b 188,700 15% contingency 28,305 Total 217,005 Rum River Central RP, Anoka III a 30,000 Waconia RP, Carver 10 III a .300, 000 Byllesby.RP, Dakota III a 312.,000 Lake Riley RP, Eden Prairie III a 800, 000 Lake George RP., Anoka III a 600;, :000 Whaletail Lake RP, Henn.7 III a .200., 000 _Lake 'Saral -RP, Henn..7 IiI a 60; 000 Spring .Lake RP, Scott III a 57,`000 Subtotal 2 , 3-59,,000 15% contingency 353,,.850 Total 2,712,850 6 Acquisition 1978 (cont.) Facility Priority Cost Lake Rebecca PR, Henn.3 III b 200,000 Hyland Lake PR, Henn. 11 III b 70, 000. So. Washington Co. PR, Wash. Co. III b 20,000 Subtotal . 290, 000 .15% contingency 43,500 Total In Holdings 1,039,355 15% contingency 155,903 Total Totals 333,500 1,195,258 DEVELOPMENT 1978 Facility Priority Cost Totals North Mississippi RP, Mpls. 8 I a 100,000 Wm. Berry Lake Harriet RP, Mpls. I a 275,000 Mississippi Riverfront Park, Mpls. 8 I a 1,875,000 Cherokee RP, St. Paul I a 220,589 Indian Mounds RP, St. Paul I a 275,000 Harriet Island RP, St. Paul I a 1,099,516 Lebanon Hills RP, Dakota I a 375,500 Spring Lake RP, Dakota I a 143,000 Lilydale RP, Ramsey I a 297,550 Grass Vadnais PR, Ramsey I a 241,450 Otter Lake RP, Ramsey 3 I a 386,100 Rice Creek /Rush Lake RP, Ramsey I a 322,053 Murphy - Hanrehan PR, Scott 6 I a 200,000 Lake Elmo PR, Wash. Co.13 I a 700,000 Subtotal, 6,510,758 15% contingency 976,613 Total 7,487,371 Hyland Lake PR, Henn.3 13 I c 260,000 So. Washington Co. PR, Wash. Co. I c 150,000 Bunker Hills RP, Anoka I c 411,500 Bush Lake RP, Bloomington 3 I c 245,500 Lake Minnewashta RP, Carver I c 98,0.00 Bryant Lake RP, Eden Prairie. I c 850,000 Medicine Lake RP, Henn. I c 890,000 Battle Creek RP, Ramsey I c 112,200 Keller RP, Ramsey I c 113,740 Subtotal 3,130,940 15% contingency 469,641 Total 3,600,581 Rum River Central RP, Anoka III a 96,000 Baylor RP, Carver III a 181,500 Waconia RP, Carver 10 III a 152,000 Byllesby RP, D.,kota III a 389,000 Comache RP, Scott 13 III a 180,000 Grey Cloud RP, Wash. Co. III a 20,000 :Elm-Creek PR, Henn. III a 1,660,.0'0.0 Morris T.. Baker .PR, Henn. III a .2'5, "000 -Lake Rebecca "PR, Henn. III.a 695,:00.0 Carver PR, Henn. 7 IIi a 185,1000 James Wilkie PR, Henn. III a .3-5."000 Subtotal 3, 618., S00 15% contingency 542,775 Total 4,161,275 ACQUISITION 1979 Facility Priorit y Mississippi Riverfront Park, Mpls.8 I b 15% contingency Total Bush Lake RP, Bloomington Spring Lake RP, Dakota Murphy - Hanrehan PR, Scott Lake Elmo PR, Wash. Co. Id Id Id Id Subtotal 15% contingency Total Minnewashta RP, Carver II a Medicine Lake RP, Henn. II a Eagle Lake RP, Henn. II a Mississippi River Access Islands, Henn. II a Subtotal 15% contingency Total Island - Linwood Lake RP, Anoka Waconia' RP, 'Carver 1-0 Byllesby RP, Dakota Lake Riley RP, Eden Prairie Whaletail RP, Henn. Spring Lake RP, Scott III a `III a III a III a III a III a Subtotal 15% contingency Total Baylor RP, Carver III b Lake Rebecca PR, Henn. III b Hyland Lake PR, Henn. 3 III b So. Washington Co. PR, Wash. Co. III b Subtotal 1.5% contingency Total In Holdings 15% :contingency ,Total - 10 - Cost 1,100,000 165,000 100,000 23,300 75,000 500,000 698,3.00 104,745 200,000 150,000 200,000 50,000 600,000 90,000 480,000 150.,000 ,69 , 5'00 267, 500 225, "000 100,000 1,292,000 193,800 75,000 100,000 70,000 455.,000 700,000 105"0.00 967,1.42 ..14'5., -071 Totals 1,265,000 803,045 .•q lI 1,485,800 80'5,000 1 ,1.1:2:, ,2 -13 DEVELOPMENT 1979 Facility Cedar Lake RP, Mpls . Battle Creek RP, St. Paul 5 Fish Hatchery RP, St. Paul Crosby Farms RP, St. Paul Lilydale RP, St. Paul Chain of Lakes PR, Anoka Anderson Lakes PR, Eden Prairie Grass - Vadnais PR, Ramsey So'. Washington Co. PR, Wash. Bush Lake RP, Bloomington 3 Minnewas hta RP,, Carver Lebanon Hills RP, Dakota Otter Lake RP, Ramsey Priority Ia Ia I a. Ia Ia Ia Subtotal 15% contingency Total 3 Co. 13 Rice Creek /Rush Lake RP, Ramsey Battle Creek RP, Ramsey Keller RP, Ramsey Lilydale RP, Ramsey 3 Ic Ic Ic Ic Ic Ic Ic Ic Ic I I Subtotal 15% contingency Total Baylor RP, Carver 10 III a Waconia RP, Carver III a Byllesby RP, Dakota III a Spring Lake RP, Dakota 11,13 III a Big Marine RP, Wash.. Co. III a Lake Sarah RP, Henn. 7 III a Elm Creek PR, Henn. III a Morris T. Baker PR, Henn. III a Lake Rebecca PR, Henn. III a Carver PR, Henn. III a Murphy- Hanrehan PR, Scott6 III a Lake Elmo PR, Washington 13 III a Subtotal 15%- conting:ency Total -11- Costs 315,000 1,650,000 550,000 205,640 544,544 820,000 4,085,184 612,777 500,000 535,700 225,000 92,000 39,000 371,320 376,486 536,910 414,920 72,325 553,850 3,717,511 557,626 93,000 77,000 224,500 108,000 20,0.00 30.0,000 1,255,000 1,280,000 55,000 100,000 660,000 3:0:0., 0 0 0 4 „472,500 670,,'8-75 .Total's 4,697,961 4,275,137 `5<,:143:,.375 ACQUISITION 1980 Facility Priority Costs Totals 8 Minneapolis Riverfront Park, Mpls . I b 1,100, 000 15% contingency 165_,000 Total 1,265,000 Bush Lake RP, Bloomington Id 100,,000 Murphy - Hanrehan PR, Scott Id 50,000 Subtotal 150, 000 15 %contingency _ 22,500 Total 172,500 Coon Rapids Dam RP, Anoka 3 II a 140,000 Medicine Lake RP, Henn. II a 125,000 Eagle Lake RP, Henn. 7 II a 150, 000 Mississippi River Access Islands, Henn. II a 50,000 Subtotal 465,000 15% contingency 69_,750 Total 534,750 Waconia RP, Carver 10 III a 100,000 Lake Riley RP, Eden Prairie III a 200,000 Spring Lake .RP, Scott III a 10.0, -000 Subtotal 400,000 15% contingency 60,000 Total 460,000 Crow - Hassan PR, Henn. III b 15,000 Lake Rebecca PR, Henn. III b 50,000 So. Washington Co. PR, Wash. III b 700., 000, Subtotal 765,000 '15 %contingency 114,750 Total 879,750 In Holdings 856,052 15% contingency -128,407 9.84,459 - 12 - DEVELOPMENT 1980 Facility East River Flats RP, Mpls. Minnehaha RP, Mpls. N. Mississippi River Park, Mpls. 8 Mississippi Riverfront Park, Mpls. 8 Como Park RP, St. Paul 5 Priority Ia Ia Ia Ia Ia Subtotal 15% contingency Total Hyland Lake PR, Henn.3 Grass - Vadnais PR, Ramsey So. Washington Co. PR, Wash. 13 Bush Lake RP, Bloomington 3 Minnewashta RP, Carver Lebanon Hills RP, Dakota Fish Lake RP, Henn. 7 Lilydale RP, Ramsey Otter Lake RP, Ramsey Rice Creek /Rush Lake RP, Ramsey 3 Battle Creek RP, Ramsey Keller RP, Ramsey Waconia RP, Carver 10 Byllesby RP, Dakota Spring Lake RP, Dakota Baylor RP, Carver Morris T. Baker PR, Henn. Lake Rebecca PR, Henn. Carver PR, Henn. Crow- Hassan PR, Henn. 6 Murphy - Hanrehan PR, Scott Lake Elm PR, Washington 13 Ic Lc Ic Ic Ic Ic Ic I Ic Ic Ic Ic Subtotal 1 "5% contingency Total III a III a III a III a III a III a III a III a III a III a Subtotal 15% contingency "Total - 13 - Costs 350,000 630,000 630,000 400.,000 6.050.000 8,060,000 1,209,000 65,000 121,000 140,000 201,640 48,000 96,000 990,000 720,148 205,700 504,720 140,525 67 ,1.0.0 3,299,833 494,974 140,000 32,000 63,000 23,000 160,000 990,000 1,055,000 600,000 600,000 .390,000 4,053,000 607,:950 Totals 9,269,000 - 3,794,807 4,,'66.0., 950 ACOUISTTION 1981 Facility Priority Minneapolis Riverfront Park, Mpls. 8 I b 15% contingency Total Bush Lake RP, Bloomington 3 I d Murphy - Hanrehan PR, Scott I d Subtotal 15% contingency Total Medicine Lake RP, Henn. II a Eagle Lake RP, Henn. II a Mississippi River Access Islands, Henn.? II a Subtotal 15% contingency Total 14 Niger Lake -RP, Anoka Lake R iley RP, Eden Prairie Lake Rebecca ;PR, Henn. In Holdings III a III a Subtotal 15% contingency Total III b 15% contingency Total 15% contingency Total - 14 - Costs Totals 1,100,000 165,000 1,265,000 100,000 50,000 150,000 22,500 172,500 125,000 150,000 50,000 325,000 48,750 373,750 900,000 300,000 1,200,000 180., 000 .1:,380,000 75,000 11,250 86,250 871,402 130,710 1,,002, 112 DEVELOPMENT 1981 Facility Priority Costs 8 North Mississippi Phase II , Mpls. I a 15% contingency Total Grass - Vadnais PR, Ramsey 13 So. Washington Co., Was_3. Bush Lake RP, Bloomington Minnewashta RP, Carver Lebanon Hills RP, Dakota 3 Coon Rapids Dam RP, Henn. Eagle Lake RP, Henn.7 Lilydale RP; Ramsey Otter Lake RP, Ramsey Rice Creek /Rush Lake RP, Ramsey 3 Battle Creek RP, Ramsey Keller RP, Ramsey Baylor RP, Carver 10 Waconia RP, Carver Byl•lesby RP, Dakota Spring Lake RP, Dakota Elm Creek PR, Henn. Morris T. Baker PR, Henn. Crow - Hassan PR, Henn. 6 Murphy - Hanrehan. PR, Scott Lake Elmo PR, Washington 13 Ic Ic Ic Ic Ic I I I I I Ic Ic Subtotal 15% contingency Tota 1 III a III a II-I a III a, III a' III a III a III a III a Subtotal 15% contingency Total - 15 600,000 90,000 48,800 100,000 100,000 54,000 194,000 990,000 460,000 168,806 75,350 250,470 188,980 72,600 2,703,006 405,450 20,000 113,000 10;000 24,500 1,165,000 810,000 185,000 600,000 300,000 3,227,500 484,125 Totals 690,000 3,711,625 FOOTNOTES 1) Acquisition: prior to acquisition grants, master plans for each site must be approved including specific boundaries, parcels and acreages 2) Development: prior to development grants, master plans for each site must be approved including a development concept plan and cost estimates. 3) Subject to receipt and approval of joint master plan for sites. 4) Subject to study and resolution of the question of the appropriate type of fa- cility for this site. 5) Subject to receipt and approval of amendments to St. Paul master plans, Includ- ing concept plans. 6) Subject to receipt and approval of amendment to Hennepin -Scott master plans, including concept plans for these sites. 7) Subject to receipt and approval of amendment to Hennepin master plan, includ- ing concept plans for these sites. 8) Subject to receipt and approval of master plan including concept plan from Min- neapolis. 9) Subject to -receipt and approval of concept plan for Demonstration Trail. 10) Subject to receipt ,and approval of amendment to ;Carver master plan.. 11) This money is for options at site. 12) This item is for a scenic easement which is recommended to be treated as a de- monstration project. 13) Subject to receipt and approval of amendment to Washington County master plan. 14) Subject to receipt and approval of amendment to Anoka County master plan. 15) All trail funding requests ,to be prioritized upon adoption of Regional Trails Poli- cy Plan Amendment. In addition all trail funding contingent upon receipt and approval of master plan amendments. 16) The abbreviation RP stands for regional parks. 1 -7;) The abbreviation `PR: stands -for park .reserves.. - 16 - E -YEAR CAPITAL IMPROVEMENT PROGRAM FOR REGIONAL TRAILS 15 1980 1981 Total $1,550,000 $ 1,550,000 $ 7,400,000 - - 2,404,000 $ 1,550,000 $ 1,550,000 $ 9,804,000 15'10 contingency 1,470,600 Total $ 11,274,600 FNE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR REGIONAL SPECIAL USE SITES 1977 1978 1979 1980 1981 Acquisition and Development $ 2,000,000 S 2,000,000 S 2,000,000 $ 2,000,000 S 2,000,000 FNE -YEAR PROGRAM FOR SYSTEM STUDIES 1977 1978 1979 1980 1981 System Studies $ 200,000 $ 200,000 $ 200,000 $ 100,000 $ '100,000 SUMMARY TOTAL FOR FNE -YEAR CAPITAL IMPROVEMENT- PROGRAM 1977 1978 1979 Corridor Acquisition 1981 .acquisition $ 25,506,799 and Development $ 1,200,000 $1,550,000 $1,550,000 Parkways (Mpls.) 657,000 367,000 1,380,000 Tota1 $ 1,857,000 $ 1,917,000 $ 2,039,000 1980 1981 Total $1,550,000 $ 1,550,000 $ 7,400,000 - - 2,404,000 $ 1,550,000 $ 1,550,000 $ 9,804,000 15'10 contingency 1,470,600 Total $ 11,274,600 FNE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR REGIONAL SPECIAL USE SITES 1977 1978 1979 1980 1981 Acquisition and Development $ 2,000,000 S 2,000,000 S 2,000,000 $ 2,000,000 S 2,000,000 FNE -YEAR PROGRAM FOR SYSTEM STUDIES 1977 1978 1979 1980 1981 System Studies $ 200,000 $ 200,000 $ 200,000 $ 100,000 $ '100,000 SUMMARY TOTAL FOR FNE -YEAR CAPITAL IMPROVEMENT- PROGRAM Total Acquisition :Total. Development 'Total Trail .Cor. idor Total:Special Jse Total System Studies Grand Total - 17 - 'S 49,'5`17, =663 68,1'80,386 11, 274.,.600 10,'000,:000 800,000 S 139,772,649 1977 1978 1979 1980 1981 .acquisition $ 25,506,799 S 9,273,735 $ 6,161,058 $ 4,296,459 $ 4,279,612 Development 13,579,848 15,249,227 14,116,473 17,724,757 7,510,081 Trail Corridor 2,135,550 2,204,550 3,369,500 1,782,500 1,782,500 Soeclal Use 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000, System Studies 200,000 200,000 200,000 200,000 200,000 Total S 43,422,197 $ 28,927,512 $ 25,847,03.1 $ 25,903,717 $ 15,672,193 Total Acquisition :Total. Development 'Total Trail .Cor. idor Total:Special Jse Total System Studies Grand Total - 17 - 'S 49,'5`17, =663 68,1'80,386 11, 274.,.600 10,'000,:000 800,000 S 139,772,649 Table 2. 1974 -76 Grant Program for Regional Parks Total Acquisition Acquisition Grants $31,732,140 Tax Equivalency Payments (Reserve) 104,250 Acquisition Contingency (Reserve) 1,458,397 Total Development Development Grants 8,471,013 Total Program $ 33,294,787 8,471,013 $41,765,800 Table 3. Grant Program, Cash Flow 1974 Revenues $34,350,000 (Bond Sale) 261,903 (Investment Earnings) 34,611,903 Expenditures 8,218,750 Balance 26,393,153 1975 Revenues Expenditures Balance 1976 Revenues Expenditures Balance 26, 393 ,153 (1974 Balance) 2,170,000 (Bond Sale) 2,334,832 (Investment Earnings) 30,897,985 16,400,110 14,497,875 14,497,875 (1975 Balance) 2,800,000 (State Grant) 429,544 (Investment Earnings)* 17,727,419: 8,425 3.54 9,302,065 19:7.7 Revenues 9.,302,;065 ( 1976 Balance *) Programmed 1xpenditures * 8,88:7,,704 ;Ba lance $ 414,361 * Projected figures - 19 - RE N/f m t 4 A 1 Id iI• ATION 4 HI 4R BHOUSE •j •� •!. �` �! err\ l � �,�s( n.� .�.'1' y.,� /,�t.� , y �i ��i'•'I L. BONNI BRAE DR. A CPS rr� Y � ..i:•t7 RANGE rte•} PAR K • ' iii HI 4R BHOUSE jRSES;L y BONNI BRAE DR. A CPS rr� Y � ..i:•t7 RANGE rte•} lot division REQUEST NUMBER: LD -76 -12 S of Dewey Hill Road LOCATION: E of Gleason Road REQUEST: to divide 10 foot strip from lot 7 and add it to lot 6. a: z ,z yillt�,ge nlrn du denertmtnt viliage, of e-ding f EDINA PLANNING COMMISSION STAFF REPORT December 1, 1976 LD -76 -12 Developer's Construction Inc. Generally located south of Dewey Hill Road and east of Gleason Road. Lot 7, Block 1, Hyde Park 1st Addition. Refer to: Attached survey. The proponents are requesting to divide the northerly.10 feet from Lot 7 of Hyde Park First Addition and add that 10 foot strip to the adjacent lot (lot 6). Both lot 6 and lot 7 are presently undeveloped. The resulting lots would both be buildable. Recommendation: The staff would recommend approval of the proposed lot division for the following reasons: 1. There are no new lots being created. 2. Both resulting lots would be buildable. �CARDARELLE & AS ;OCIATES, INC. LAND SURVEYORS 8440 FLYING CLOUD DRIVE 941.3030 EDEN PRAIRIE, MINN. 55343 Survey For: '� ' �' I . �.r '� �.. Book Pago CA 0 ff U \sJ F� ', l�; "incISUI(�r� 7t ri j`:t an (11(� :, I,ot 6 end": thc� ►- art "a�rl � 1U �_et of Lot t0 t'jw Nortt14 rly li ^" Of Lit , ;310 - }; t i:vuo Park. hereby certify thol lists Is o Irve and tot let, nplsNnlollon or a wrvey of the bovndorles of ze, :'i�, �[ "7r7� Menn• ^ln C.nvrty, Aj:nnswlo and of Ilse locution of ell bvi4din4i- Ih4reon, and all eislble enatoathrnentt, it ony, (root or on said loud. Surveyed by ea Miser h day o! �'r , 19 i 7 r ClaRDARELLE R ASSOCIATES, INC. �. LOT DIVISION Developer's Construction Inc. Generally located LD -76 -12 south of Dewey Hill Road and east of Gleason Road. Lot 7, Block 1, Hyde Park lst Addition. Mr. Luce explained the proponent is requesting to divide the northerly ten feet from Lot 7, Block 1, Hyde Park Addition and to add that strip of land to Lot 6, Block 1, Hyde Park lst Addition. Both lots 6 and 7 are presently buildable but undeveloped. Mr. Luce recommended the requested lot division be approved inasmuch as no additional buildable lots would be created and both resulting lots would be buildable. Mr. Loren Spande, the owner, indicated he presently owns both lots 6 and 7 and that if the requested division is approved, lot .6 would be 128 feet wide along Gleason Road and 78 feet wide across the rear of the lot. Mr. Runyan moved the requested lot division be approved as recommended. Mr. G. Johnson seconded the motion. All voted aye. Motion carried. `✓ i �. EDINA POST 471 AMERICAN LEGION ' 4900 EDEN AVENUE U EDINA, MINNESOTA 55424 November 20, 1976 City of Edina Edina, Minnesota Gentlemen and Mrs. Schmidt: Our organization requests your approval of the transfer of our on sale beer license, number 2985, dated April 5, 1976, to 5115 West 50th Street. This location is in the center now owned by the Kraus Anderson Company, Ide will be leasing the space. A drawing showing our area in the.center is shown outlined in dark border. Private rest rooms are to be installed for our use. We appreciate your kind consideration of this request. Sincerely, Francis Larson Post Commander a !...:. • - -• -1-- � G vim, :•�; i t i2 ru i 2,. •mil/ / ✓ - ..L, /^ • � ' • � ✓'� �'� �`.,GC# ^ � :�'LY � -. �r � :(i -- / C � r+•�' 1� `�-r�a �4 � ct Fi -f j nt.' ,� �� a r%s- 3 /r-y. A MEMORANDUM TO: Mayor and City Council FROM: Tom Melena SUBJECT: Formation of County Board of Health 0�1- ? 12 -3 -76 Pursuant to the Community Health Services Act, the City has, along with Minneapolis, Bloomington, and St. Louis Park, prepared a health plan that enables us to collect and entitlement from the State Health Depart- ment. Because the City has filed a plan and financial request, we would receive our entitlement regardless of any action the County would or would not take; however, for the County to be eligible for approximately $600,000 in health funds, they must complete two basic requirements: One is to formulate'a health plan (which has already been done) and the other is to form a County Board of Health. Attached you will find a copy of a Resolution passed by the Bloomington City Council recommending the formation of a County Board of Health. I would recommend like action by our City Council in that this would mean that those 600,000 plus dollars could thereby be distributed to the remaining 40 some communities in Hennepin County. TM:nr ve f Z I� RESOLUTION 110. 70-154 RESOLUTION RE PRELIMINARY -COUNTY PLAN FOR THE COMMUNITY HEALTH ACT WHEREAS, the City Council of the City of RUwrmefl did consider and discuss the Preliminary County Plan for the Community Health Act; and WHEREAS, the City Council did consider and discuss the Advisor Board of Health as con -• recommendations of the y tained in the communication attached hereto; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IN REGULAR HEETING- ASSEMBLED, DOES HEREBY ADOPT AND APPROVE THE RECOMMENDATIONS OF THE DVISORY BOARD OF HEALTH AND DOES, .. PARTICULARLY, AT THIS TIME, RECOMMEND THAT THE COUNTY BOARD OF CO11- MISSIONERS DO APPOINT THEMSELVES AS THE COUNTY BOARD OF HEALTH AND RECOMMENDS THAT, RATHER THAN FORM A COUNTY HEALTH DEPARTMENT FOR DIRECT PROVISION OF HEALTH SERVICES, OTHER METHODS SUCH AS CONTRACTING WITH EXISTING MUNICIPALITIES AND AGENCIES BE `EXPLORED. - TIIE CITY COUNCIL, FURTHER, DIRECTS ITS STAFF AND EMPLOYEES TO PURSUE SUCH POLICIES AND SUGGESTIO14S AND DIRECTS THEM TO REPORT TO THE CITY COUNCIL AS EARLY AS IS CONVENIEI�T. Adopted this 1st day of November, 1976. Attest: S /Arthur W. Jensen City Clerk S /Robert 11. 'Benedict P1ayo r INTERIM ADVISORY COMMITTEE MOTION FORMATION OF COUNTY BOARD OF HEALTH MS. DOLS MOVED THAT THE COMMITTEE ENCOURAGE THE COUNTY BOARD OF COMMISSIONERS TO FORM A COUNTY BOARD OF HEALTH IN CONFORMANCE WITH THE .COMMUNITY HEALTH SERVICES ACT AND WITH LIMITED RESPONSIBILITIES NECESSARY FOR COMPLIANCE WITH THE ACT. THE COMMITTEE ALSO RECOMMENDS THAT THE BOARD OF HEALTH APPROPRIATELY BE THE HENNEPIN COUNTY BOARD OF COMMISSIONERS. MR. IRVING SECONDED THE MOTION. MOTION CARRIED. This action occurred at the November 2, 1976 meeting of the Interim CBS Advisory Committee. bk 11/30/76 C r Village ®f �,� 0, ff M 4901 WEST FIFTIETH STREET • EDINA. MINNESOTA 55424 927 -8861 RESOLUTION STATE AID HIGIMAi'S W trc ^• ? ?AS, it appcaro to the City Council. of the City of Edina that the streets hereinafter ci_,crile:i should be designated i•illr,icipal State Aid Strects !!ride:[ the arovisions of .iiar:i:sota Laws of 1959. Chd�ter 500; d�;ti, �1: .,..C.,., :... A. 1± .,0 .1 ED ny he City + cuncil of L -dina of- rae County of Hennepin that the road!; described as follows, to -wit: i �i/1 GO (jl / ✓%� r e �l�D}� ��H cols t�v e '7: C-'4S%L r4 )IN C1z /j - /37 -')3 0) 3 �anc✓ and? 5 . ylz %y ✓P� t.� � r1 f/G lIP " "°c (i � C �ar� X-) fit/, ,511*"' ��I - P -e-t OZO y � , G,• � /mow,. ,- ; .� �, �'ro �.! ,• �� c-.. t 4r& � c, r e C1z0- /70 -Olo CCAO e- CAtro' ��� �`� ��� �1��b�>" ��. lzv - j56 02-0 12,0 be and tier.';,> are es tab; lis; C , located aad cesinnaterd Ytir:ic:p f II St i.d I Streets of sate city, subi,��et to iilc approval. of the Con-Lii-sioner of til^,i:mys 7i the State. of i.irlllESJLB; and i M IT rJ..,ri... .;.?s >CLT'i) that the l.i.t; Clerk, i.:: hereby t.t:.o_ zed ar. cii._ ---t r_ to rOr'.vat "rJ t @i0 CP_rt).i1CG Ci)O)E': pi. till_- YF?Si?;.1:�1C,il tc, th'. `.C.f".iLtuSl -GGEr Oi l:i �-4ia',,?tlyS for !:iS CC P,S iCiC ra t: i.011, i-1 (1(: ftic;t UJ_'11�. his aE,p rOVR of til £'• C. _- .. S`.'•1alt l:r rl Of said rond r o-- ;)ortion t'.1Erco ', traf th;'. S ?^.IiS "Ft COnst.'!1+ ed +rc i.. ".(t t i.mY. �. v c: a . pl2'.'tlti ?.r( ^d as 1V:1n1i 2131 Li :�ti -eets of t::C City ty of Vdina, t-; De rnrl known ?S .Sl`'_P&tS JS S110W,1 a^i)OVC, d--v of Decem-jr!_r, 1975. CITY OF LED-I"';,". ) L }:i'_fi'r',•.f;_-_E (?� %r� Cf.i:R?` 1, the L%0erriq,r11:--f1 dol.y a pointed and Lut-_`.2_ Ci(.:ti f leri. Co !_t!e City 01. rd .na, do tier - : }b cerO.1 -ti t`l:ii_ Ct1-:� c' i)Y t118 ;'.i�l:ra City :r' :Cli'..:.1 at _ o•tl :.1 r1 '; �'�jp ^.n.' ,s rccore--d in ti:C'4In aute5 o? 5t' -Ci. i'•'�;,.� 11 ".,c Pt lrl � v r ` j .� .,, kIj ?iF:a 1., brini and .:et,l c,f sa' C:_t'; this � -t-`! ICJ AL RESOLUTION RESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS,.it appears to the City Council'of the City of Edina that the streets hereinafter described should be designated Municipal State Aid Streets under the provisions of Minnesota Laws of 1959, Chapter 500; NOW, THEREFORE, BE IT RESOLVED.by the Edina,..City:_Councl_:that - the roads described as follows, to -wit: 1. Lincoln Drive from Maloney Avenue to 7th Street (120- 137 -020) 2. 7th Street from Lincoln Drive to East ramps of 7th'Street Interchange of C.S.A.H. 18 (120- 137 -030) 3. Londonderry Drive from Lincoln Drive to East ramps at Dominick Inter- change (120 -161 -040) 4. Grimes Avenue from W. 42nd Street to W. 44th Street (120 -167) 5. W. 42nd Street from Grimes Avenue to France Avenue (120 -168) 6. Concord Ave. from Valley View Road to W. 58th Street (120 -169) 7. Gallagher Drive from Parklawn Avenue to France Avenue (120- 170 -020) 8. Parklawn Drive from W. 76th Street to Gallagher Drive (120- 170 -010) 9. W. 78th Street from Cahill Road to East Bush Lake Road (Change Control and Segment Number from 120 - 156 -020 to 120 - 160 -030) be and hereby are established, located and designated Municipal State Aid Streets of said City, subject to the approval of the Commissioner of Highways of the State of Minnesota; and BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copiesoof this resolution to the Commissioner of Highways for his consideration, and that upon his approval of the designation of said roads or portion thereof, that the same be constructed, improved and maintained as Municipal State Aid Streets of the City of Edina, to be numbered and known as Muni- cipal State Aid Streets as shown above. ADOPTED this 6th day of December, 1976. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its regular meeting of December 6, 1976, and as recorded in the Minutes of said regular meeting. WITNESS my hand and seal of said City this 15th day of December, 1976. City Clerk RESOLUTION REVOKING MUNICIPAL STATE AID STREET- WHEREAS, it appears to the City Council of the City of Edina that the roads hereinafter described should be revoked as Municipal State Aid Streets under the provisions of Minnesota Laws: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina that the road described as follows, to -wit: Lincoln Drive from Dominick Road Interchange to Maloney Avenue (Municipal State Aid Segments 120 - 161 -010 and 120 - 161 -020)_ be and hereby is revoked as a Municipal State Aid Street_ in the City, sub- ject to the approval of the Commissioner of Highways of the State of Minnesota; and BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and dir cted to forward two certified copies of this resolution to the Commis- sioner of Highways for his consideration. ADOPTED this 6th day of December, 1976: STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS STATE OF MINNESOTA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its Regular Meeting of December 1, 1976,.and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 15th day of December, 1976. City Clerk January 6, 1977 Mr. ;)avid, Greening W 2200 First National Bank .bldg. St. Paul, M 5D1U1 Dear 'Ur. Greeniag: Enclosed'herewit4 is a certified copy of the resolution adopted by. the Edina,,City- Council on Decomber 6, 1976, along with au executed Partial Release -of Easement for part of 'Loc 1, Block 1, Ldina West- City-Council Please.excuse the delay in getting these documents to you. Yours very truly,. City Clerk cc: Iir. Thomas S. Erickson/ enclosures RF.SnT.TTTTnN BE IT RESOLVED that the Mayor and Manager are hereby authorized to execute and deliver a partial release of the easement dated January 9, 1974, from Edina West Company -to the City of Edina and filed on February 13, 1974, as Document No. 9099023, in the files of the Registrar of Titles, Hennepin County, Minnesota, which partial release shall cover and relate to the following described property: That part of Lot 1, Block 1, Edina Westland described as follows: Commencing at the Northeast corner of said Lot 1; thence South 00 degrees 11 minutes 26-,seconds East, 54.46 .feet along the East line thereof to the Southerly line of said easement; thence South 77 degrees 35 minutes 55 seconds West, 112.07 feet along said Southerly line to the Point of Beginning; thence South 77 degrees 35 minutes 53 seconds West, 10.79 feet continuing along said Southerly line; thence North 01 degrees 09 minutes 27 seconds East, 2.53 feet; thence South 88 degrees 50 minutes 33 seconds East, 10.49 feet to the Point of Beginning. ADOPTED this 20th day of December, 1976. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing resolution was duly adopted by the Edina City Council at its Regular Meeting of December 20, 1976, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 3rd day of January, 1977. City Clerk PARTIAL RELEASE OF EASEMENT KNOW ALL MEN BY THESE PRESENTS, that the undersigned, a municipal corporation under the laws of the State of Minnesota, grantee of that certain easement hereinafter described, for a valuable consideration, receipt whereof is hereby acknowledged, does forever discharge and release the tract of land lying and being in the County of Hennepin, State of Minnesota, described as follows, to -wit: That part of Lot 1, Block 1, Edina Westland described as follows: Commencing at the Northeast corner of said Lot 1; thence South 00 degrees 11 minutes 26 seconds East, 54.46 feet along the East line thereof to the Southerly line of said easement; thence South 77 degrees 35 minutes 55 seconds West, 112.07 feet along said Southerly line to the Point of Beginning; thence South 77 degrees 35 minutes 53 seconds West, 10.79 feet continuing along said Southerly line; thence North 01 degrees 09 minutes 27 seconds East, 2.53 feet; thence South 88 degrees 50 minutes 33 seconds East, 10.49 feet to the Point of Beginning, from all claims and interests of and under that certain easement, dated Janu- ary 9, 1974, executed by Edina West Co., a Minnesota corporation as grantor, to City of Edina, a municipal corporation under the laws of the State of Minnesota, as grantee, filed for record in the office of the Registrar of Titles in and for said county on February 13, 1974, as Document No. 9099023 covering the above described and other land. IN TESTIMONY WHEREOF, the said corporation has caused these presents to be executed in its corporate name by its Mayor and Manager this 20th day of December, 1976. CITY OF EDINA By Its Mayor And: Its Manager w M E M O R A N D U M :. TO: Mayor and City Council FROM: Warren C. Hyde, City Manager Robert Buresh, Director of Public Safety Bert Merfeld, Police Chief 'Gary,West, Administrative Services Coordinator SUBJECT: IMPLEMENTATION OF RECOMMENDATIONS OF CRESAP, McCORMICK AND PAGET, INC. - PUBLIC SAFETY MANAGEMENT STUDY .._,- October 18, you received a preliminary report from Mr. Hyde on the Public Safety Management Report prepared by Cresap, McCormick and`":Paget. After .additional discussion between Mr. Hyde. and ourselves, we wish to make the following initial recommendations for the implementation of the report: I. The Police Department should be reorganized in accordance with the recommendations contained in Exhibit IV -4 of the report. II. The Fire Department organization should be modified by providing for a working - leadman position between the Assistant Fire Chief and the firefighters on each shift. III. The City should retain Personnel Decisions, Inc. and Dr. Robert Flint to assist in the Police Department promotional process. IV. The City should retain Labor Relations Associates to develop and conduct supervisory. training for all supervisors in the Public Safety Department. V. Budget revisions should be made in the 1977 budget to authorize the additional positions and proposed expenditures for those positions.. These recommendations will be expanded upon in the following paragraphs. I. POLICE-DEPARTMENT REORGANIZATION After thoughtful consideration and reflecting upon the problem areas indicated in the reconnaissance study, we agree that more effective utilization of manpower and material resources could be -made by reorganizing the Police Department along the lines suggested by Exhibit IV -4 of the study (see attached). This provides for additional supervisory personnel with the intent of accomplishing several specific goals: providing more effective supervision; giving continuity of supervision; opening additional advancement ladders; permitting cross- fertili- zation and promoting team building among patrol, investigation and administration divisions through periodic lateral transfers; providing opportunities of eval- _uating persons in supervisory roles for consideration for future supervisory or administrative promotions; and etc. This recommendation involves, first, the re- establishment of the Captain position inadvertently dropped from the 1977 budget (Council was advised of this in Mr. Hyde's October 18 memorandum). Second, the establishment of three Patrol and one Administrative Lieutenant positions. Third, the replacement of one Patrol and one Administrative Sergeant positions with one Crime Prevention Sergeant and one Research and Planning Sergeant; total number of Sergeant positions remains the same as budgeted for 1977. These positions will be filled through promotions from the present Patrolman and Sergeant ranks, with the selections being made through the process recommended In Part III. The target date for the completion of the selection process is January 1, or as soon thereafter as possible. We desire to retain flexability with the position of Investigative Captain, with the option of appointing a temp- orary Lieutenant to be in charge of that division. if a Lieutenant is appointed instead of a Captain, we would intend to elevate the rank to that of a Captain following a period of training and probation. The projected costs for the selection process and salaries are contained in Parts III and IV respectively. 11. FIRE DEPARTMENT REORGANIZATION Cresap, McCormick and Paget made several resommendations for improvements in Fire Department operations. Of these recommendations, we are prepared to request authority to proceed with only one at this time. This pertains to the re- estab- lishment of the position of a lead - worker classification, ie. Lieutenant, and the elimination of the present Driver positions. Although we reorganized the Department only 11 years ago to eliminate the Lieutenant position by creating additional Assistant Fire Chief positions, we have been able to observe, as CMP has also, the need for a lead- worker position to enable the Assistant Fire Chiefs to function most effectively. This is not to say that the 1975 reorganization is a failure, it has been very successful, but we agree with CMP that the evolution must be taken one step further by pro- viding a working supervisor to free up additional time for the Assistant Fire Chiefs to do their required staff duties. - The Lieutenant position on each of the three shifts would have some supervisory duties, but lack sufficient authority in those areas designated by statute to be considered a full supervisor. As non- supervisors, they would be within the bargaining unit of IAFF, Local No. 1275, which will require us to bargain with the Union over the exact salary for these positions. Therefore, we have not given you a proposed salary for the Lieutenant position. - 2 - This proposal offers several advantages to the City. First, it provides close supervision of the fire fighters in the absence of the Assistant Fire Chief from the apparatus floor or during his vacations. Second, it will free up some of the Assistant Fire Chief's time for necessary staff duties. And third, we can observe and evaluate in actual supervisory roles, prospective replacements for retiring or promoted Assistant Fire Chiefs. If authorized by the Council, we do not anticipate filling these positions until two or three months into 1977. We must first determine a selection procedure, make the appointments and also bargain for the salaries with the Union. Cost projections will be made available at that.time. III. SUPERVISORY SELECTION PROCESS As recommended by CMP, the promotional opportunities for the Captain, Lieutenant and Sergeant positions were opened to all present Department members. Thirty - eight of the forty -two eligible officers indicated an interest and desire to be considered for these promotional positions. Both the number and high quality of the men require extraordinary care in the selection process. Also, we are faced with the morale problem that usually arises in these situations, the men feel that management already has its mind made up as to whom will be promoted. To overcome these problems, particularly the morale question, we recommend the City proceed with selecting officers for promotion using the following process: POLICE SUPERVISORY SELECTION PROCESS Pshcological Exam by Dr. Flint; Preliminary Middle Level Command Performance Oral Interview Screening Potential Evaluation by Mr. Hyde 31 P �Preecno Police Career 2 Day Assessment Appointment: A llcant Index 12 High Scorers Center 5+ High Scorer 1 Captain + 5 exercises 4 Lieutenants Middle Level Command Ke Lower Scorers Those not Falling Scorers into receiving Out Low Scorers Sergeant Pool appointments to middle Serge Pool level command In- basket High Scorers positions If necessary exercise May be eliminated Appointment: Low Scorers of new Ser- Out geants remainder of present Ser- geants total - 3 - The devices used in the preliminary screening,,middle` level command performance potential evaluation and the..Sergeant performance potential evaluation have been developed by Personnel Decisions, Inc. (PDI), of Minneapolis, specialists in police supervisor evaluation and selection. They are devices which have been developed over the past several years, drawing on industrial psychology tech - njques and current selection practices of private industry. They have proven successful in numerous cities and have had their validity challenged and success- fully defended in the courts. After extensive research and interviews with past users of PDI, we consider these techniques to be the "best available" for predicting the potential for success of a police supervisor candidate. In addition,to its validity as a- selection technique, this process removes the City and Police administrators from the initial portions of the selection pro- cedure, hopefully, . modifying some of the perceptions of the applicants that the selections:.have already been made. The psychological testing is proposed to be conducted by Dr. Robert Flint, who has been consulting with us for some time in initial selection of police and firemen. He is recognized as one of the best in the field of using psychological examinations to predict success or failure in public safety supervisory positions. Although this may appear to be a duplication of effort when combined with the PDI selection process, it is complimentary, giving another dimension to the process. In fact' PDI uses Dr. Flint in portions of their selection process when asked by,.a city to include a psychological evaluation as part of the testing. Although we have psychological evaluations on most of the officers, different indices are used for supervisors than for entry level patrolmen, i.e. a person may be suitable psychologically to be a patrolman, but not to be a supervisor. Therefore, we feel it important for us to have the psychological evaluation . for the Lieutenant positions, as there may be some leap- frogging by patrolmen into these positions and a mistake in promoting for these positions would be critical to the operation of the Department. The final portion of the selection process would be a semi - structured oral interview with Mr. Hyde. He would then make the appointments from the finalists under the authority granted him by M.S. 412.651. Several features of this proposed selection process must be kept in mind. One, It is anticipated that the present Sergeants will be "grandfathered" in their positions if they decline to participate in the selection process for the Lieutenant positions. This may reduce the number of Sergeant openings avail- able. Second, a separate selection process will be conducted for the Sergeant positions as shown in the di;a.gram. This,-wo.uld include an "in- basket" exercise If it becomes necessary to further screen the number of Sergeant applicants. Third, the selection process as outlined is not cheap, but when considering the cost of a mistake in selecting the right individual who may remain in a position for the next fifteen to twenty years, particularly when we are con- sidering "leap- frogging" patrolmen into Lieutenant positions, it is cheap. Also, if considered as a per position cost, it is less than one -half of one month's salary for.each of these positions. An estimation of the cost of the proposed selection process is as.follows, a detailed proposal will be submitted by PDI prior to the December 6th meeting. - 4 - Preliminary Screening 1. ...- Police Career Index + Sergeant Key - two paper and pencil tests ..for 31 applicants ................. ............................... $ 353.00 - Middle Level Command Performance Potential Evaluation 1. Police Career _Index + Middle Level Command Key - two paper and pencil tests for present Sergeants, on the Middle Level Command Key and rescoring of the PCI for other applicants, Estimate of 27 applicants participating ......... ........ .... $ 131.50 2. -Two day Assessment Center for Intermediate Commander, Estimate of 12 applicants participating ......................... $5,420.00 Psychological Examination 1. Psychological examination - three paper and pencil tests, scoring -. -and interview, Estimate of 5 applicants participating .......................... $ 525.00 Sergeant Selection 1. In- basket exercise - given only if necessary for further screening - - -of Sergeant applicants, Estimate of 22 applicants participating ......................... $1,380.00 TOTAL PURCHASED SERVICES .... $7,729.50 COST PER POSITION ........... $ 644.13 COST PER APPLICANT .......... $ 203.41 ` -5- AV. SUPERVISORY TRAINING As- authorized by your acceptance of Mr. Hyde's October 18, 1976, memorandum, ywe have proceeded with the - development of supervisory training for police rand fire supervisors. This training is scheduled to take place immediately - =after promotions have been made in the Police Department and may be opened to supervisory personnel in other departments of the City; we are still investi- - gating this last point. The training is being developed by Labor Relations Associates at a cost of $35 /hour. It is anticipated that the training will be .under the $1,000 presently authorized. V. 1976 and 1977 BUDGET REVISIONS Implementation of the forgoing recommendations is going to cost some money. The major cost in 1976 will be supervisory training and the selection of supervisors in the Police Department. It is proposed that these costs, the $ 1,000 maximum for training and the $ 7,700 for the selection process, be taken form the approximately $ 34,000 under- expenditure in the Police Depart- =ment Personnel Services account for 1976. The under - expenditure is the result of the City's decision not to employ the one new patrolman authorized for 1976, the resignation of a senior patrolman who was not replaced, the vacancy in the Patrol Captian position for the entire year, and the vacancy in the position of .Public Safety Director for five months. In the 1977 budget, it is recommended that an additional $ 20,870.94 for - Personnel Services be allocated with the funds coming form contingencies or other funds to be identified by Mr. Dalen. It should be noted that if the error of dropping one of the Captian positions from the 1977 budget request had not been made, ample funds would have been available. Salaries for the proposed Police Department positions, with a comparison of similar positions in four neighboring surburbs are attached. It should be noted that the Lieutenant and Captian salaries have been forced somewhat higher than the neighboring subrubs by the high salaries of.our detectives with an education - - incentive bonus and the $ 900 /year seperation policy between those positions and that of top Sergeant established by the Council in 1976. - 6 - Sergeant Lieutenant Captain Patrolmen PROPOSED POLICE BUDGET ADJUSTMENT PRESENT 1977 BUDGET (7) $ 152,054.00 (1) 24,621.00 (311) 550,003.00 PROPOSED 1977 BUDGET. (3) $ 61,848.00 (4) 80,064.00 14 1,912.00 (4) 86,587.20 (1) 24,929.76 (1) 23,787.98 48,717-74 (281) 470,332.00 $ 726,678.00 $ 747,548.94- Proposed 1977 - 726,678.00- Budgeted 1977 $ 20,87079r-Budget Adjustment Needed - 7 - -PATROLMAN DETECTIVE PROPOSED SALARIES WITH COMPARISONS Proposed Bud eted 1977 Richfield Bloomington St.Louis Pk.GoldenValle 1976 1 ?77 5% Spread 1976 1976 1976 1976 612.92 646.15 (15,936.00) (16,800.00) 647.54 680.77 416,836.00) (17,700.00) :DETECTIVE + 12% 721.09 758.31 (18,748.32) (19,716.00) -SERGEANT 1st year 2nd year 3rd year LIEUTENANT 1st year 2nd year 3rd year ZAPTA I N 1st year 2nd year 3rd year THIEF 732.63 769.85 (19,048.38) (20,016.00) 744.17 781.38 (19,348.42) (20,316.00) 755.71 792.92 (19,648.46) (20,616.00) 797.37 832.56. (20,731.57) (21,646.80) 810.69 851.77 (21,077.85) (22,146.16) 612.46 617.54 612.92 626.77 (15,924.00) (16,056.00) (15,936.00) (16,296.00) 680.77 (17,700.00) 651.23 (16,932.00) 704.77 750.00 710.77 685.85 (18,324.02) (19,500.00) (18,480.00) (17,832.00) 828.80 871.35 740.77 819.23 803.08 730.62 (21,548.88) (22,655.22) (19,260.00) (21,300.00) (20,800.00) (18,996.00) 785.00 824.89 914.92 (20,410.00) (21,447.14) (23,787.98) 800.00 832.99 936.87 (26,800.00) (21,839.70) (249358.87) 824.74 846.68 958.83 796.62 877.85 804.00 (21,443.24) (22,481.75) (24,929.76) (20,712.00) (22,824.00) (20,904.00) 965.00 1,004.00 923.08 1,142.31 876.92 909.62 (25,090.00) (26,104.00) (24,000.00) (29,700.00) (22,800.00) (23,650-00) - 8 - Robert F. Silzer Consulting Psychologist C-1 M E M O R A N D U M PERSONNEL DECISIONS, INC. TO Mr. Robert Buresh 821 MAROUETTE AVENUE Director of Public Safety FOSNAYTOWER City of Edina MINNEAPOLIS, MINN. 55402 612 339 -0921 DATE 3 December 1976 SUBJECT Police Assessment and Development System I'm writing to propose a selection and assessment system that will help you determine which of your present police officers are best qualified and have the greatest potential for performing effectively in more advanced positions within the Edina Police Department. From previous meetings that Pete Meyer and I have had with you, Bert Murfeld, and Gary blest, there has been some agreement on which screening and selection procedures would be most useful in assisting you in the appraisal of candidates for various police positions. This proposal will reflect some initial decisions which were made at those meetings. As we have discussed, it would be helpful to identify one pool of candidates for the sergeant positions and a separate pool of candidates for the lieuten- ant positions. This is somewhat of a difficult problem since you are allowing police officers to apply for both positions within your department. This means that some officers may be candidates for both levels of police positions. On the other hand, however, you must also consider the issue of whether a police officer should be allowed to be a candidate for an intermediate com- mander position if he is not a candidate for a sergeant position. In order to resolve these difficulties, we propose that the following screening and selec- tion procedures be used: Phase 1. Screening for sergeants. All the potential candidates for sergeant positions should take the Police Career Index. This instrument will be scored for sergeant level positions, and of the total group taking the test, a subset of individuals will be identified as scoring high enough on the instrument to be admitted to the pool of candidates for sergeant positions. Some of the officers will not be admitted to the pool of candi- dates for sergeant positions due to low scores on this instrument. PSYCHOLOGY APPLIED Mr. Robert Buresh 3 December 1976. Page Two Phase 2. Screening-for lieutenants. Once the pool of candidates for sergeant positions has been established the pool for candidates for the lieutenant positions can then be identified. Only those individuals who have passed Phase 1 or are currently sergeants within the police department will be allowed to take the Police Career Index for lieutenants. The scores on.the Police Career Index for lieutentants will determine which of these individuals will be admitted to the pool of.candidates for lieutenant positions.,. Essentially the Police Career Index will be used as a screening device. In this way a candidate for a lieutenant position must also be,a candidate for a ser- geant position or currently be a sergeant within the police department. Phase 3. Selection of sergeants. On the basis of the results of the Police Career Index scored for lieutenants, 12 or fewer police officers will be admitted to the pool -of candidates for lieu- tenant positions. A Police Assessment and Development Center (PADC) will be conducted with these individuals as partici- pants. The results of this assessment center will be combined with other selection procedures that you intend to use for the selection of lieutenant, such as board interviews. Phase 4. Selection of lieutenants. After, the final selection of lieutenants has been completed in Phase 3, the sergeant positions can be filled. All of those individuals in the pool of candidates for sergeant positions will be given an In- Basket Exercise for sergeants. This group of individuals wi_11 include all current sergeants,'and all individuals who passed the screening step for sergeant positions (Phase 1). Those individuals selected as lieutenants will of course be eliminated from consideration. The results of the In- Basket Exercise can be combined with other sergeant selection procedures such as oral interviews. The above steps outline a screening phase as well as a selection phase for both the sergeant and the lieutenant positions. I will now describe these proposed phases in greater detail. Mr. Robert Buresh 3 December 1976 Page Three PHASE 1 SCREENING FOR SERGEANTS The first step in the process is to determine the pool of candidates for the sergeant positions in the police department. All interested police officers except current sergeants will take the Police Career Index (PCI) scored for sergeants. This index is a written examination that has be empirically vali- dated in a four -year research study by PDI for the Law Enforcement Assistance Agency. Those individuals scoring high.on the test will be included.in the pool of candidates for sergeants. Those scoring low will not be considered for any new positions within the Edina Police Department. The cost of this phase of the proposed screening and selection would be on a per participant cost basis. The cost of scoring the PCI for 31 potential candidates would be $11.40 per participant. Your department would administer the test and send the booklets to us for scoring. ESTIMATED COST = $ 353.40 PHASE 2 POLICE CAREER INDEX -- LIEUTENANTS Once the pool of candidates for sergeant positions has been established by using the PCI as a screening device, then the pool of candidates for lieu- tenant positions can be determined. Those individuals who are current ser- geants in the police department or who have successfully passed Phase 1 will take the PCI for Lieutenants. Of these individuals there will be approximately seven current sergeants and about 15 police officers who passed Phase 1. This test will be used to screen out up to 12 final candidates for lieutenant positions. Those passing this phase will enter Phase Three which is the assessment center process. Those individuals not passing this phase will no longer be considered for lieutenant positions, but will be considered for sergeant positions in Phase 4(current sergeants, of course, will not have to requalify for their present positions). The cost of the Police Career Index for lieutenants will be approximately $14.00 each for those individuals not taking the PCI in Phase 1. This cost is higher than the cost for the Police Career Index for sergeants because the charges for scoring the Police Career Index are based on a sliding scale which gives discounts for larger groups being tested. The cost of the PCI for lieutenants will be only $1.50 for those individuals who have already taken the PCI for sergeants in Phase 1. You department will administer the test and send the booklet to us for scoring. ESTIMATED COST = $ 120.50 Mr. Robert Buresh 3 December 1976 Page Four PHASE 3 Those individuals who have successfully passed Phase 2 of .the.select.ion process will be admitted into a Police Assessment and Development Center. Up to 12 candidates will participate in this center. The center, will be composed of a two -day selection process. The candidates will participate in the follow - ing assessment exercises during that two -day period. ` - Background Interview.. The Background Interview serves the dual purpose of learning about the general background of a candidate and'also to obtain information about the candidate's performance or behavior in previous, situations that might indicate h.is.effectiveness as an inter- media to commander. - In- Basket Exercise. This simulates the administrative work of an inter- mediate commander by requiring that the candidate deal with an accumulation of in- basket memos. The candidate must make decisions, delegate schedules, analyze reports, and communicate with others inside and outside of the police department. - Lieutenant Pete Estes' Interview. In this role - playing exercise, the candidate is asked to conduct a performance appraisal interview with a subordinate. - Field Command Exercise. This exercise taps the candidate's effectiveness in dealing with field command situations. The candidate must make judgments under time pressure when given certain information about a field situation. - Precinct Commander Group Discussion. In the exercise candidates are asked to individually formulate a plan to deal with ,a community rela- tions problem and then reach a group concensus on the most effective solution. The candidates are also asked to construct a press release for the city newspaper. The implementation of an assessment center will involve up to four profes- sional PDI staff members who will spend over a -total of three weeks of pro- fessional time on this project. All 12 candidates will be assessed in the two -day assessment center utilizing all five exercises identified above. Mr. Robert Buresh 3 December 1976 Page Five The costs of the assessment center include: - briefings with candidates prior to the PADC - preparation and scheduling for the PADC - administration of all PADC exercises - observation reports on each exercise - extensive staff meetings held after the PADC to reach consensus ratings on each participant - individual reports on each participant's behavior during the PADC identi- fying strong and weak performance areas. - a final report summarizing the data for the entire PADC with selection recommendations COST = $4,950.00 In addition to the separate reports that will be written PDI can write a 2 - 3 page Developmental Plan for each participant. This would follow up on the strengths and weaknesses identified at the Center. PDI staff will outline on the job suggestions, reading materials and course work that the participant could get involved in to help improve areas that are considered developmental needs. COST = $ 525.00 PHASE 4 IN- BASKET EXERCISES FOR SERGEANTS After the individuals have been chosen to fill the lieutenant positions, final selections can be made for the sergeant positions. Those individuals who were not selected as lieutenants, but who qualified for the sergeant candidate pool will be processed through an In- Basket Exercise for sergeants. This in- basket was specifically designed for candidates for sergeant positions and requires the candidate to deal with many of the administrative problems that sergeants must contend with on the job. The cost of this instrument is on a per participant basis and is $40.00 per candidate for the administration and scoring of the in- basket. The total costs, of course, will depend on the number of actual candidates who qualify for this phase. The total cost figure is based on 22 candidates. This includes ratings for each participant on each job dimension. ESTIMATED COST $ 880.00 Mr. Robert Buresh 3 December 1976 Page Six In addition to ratings for each participant on each job dimension, PDI can write a 1 -1/2 to 2 page descriptive summary on the participant's performance in the In- Basket Exercise. This would be useful to'the participant in helping him to identify areas that need improvement.. The cost of these summaries would be $15 per participant. The estimated cost is based on 22 candidates. ESTIMATED COST = $ 360.00 As you can see, the assessment center process is not.inexpensive. PDI can provide the high quality professional service which will result in better decisions. PDI can assist you in making these critical managerial decisions with the screening and selection system that I have proposed. The Police Career Index is a useful screening instrument for determining which individuals have the greatest potential as candidates for advanced police positions. The police assessment and development center and related assessment exercises will give you important behavioral data to assist you in the selection of sergeants and lieutenants. The real advantage of assessment exercises is the focus on actual behavior and the use of several different professional assessors to observe the candidate in a variety of on- the -job situations. am looking forward to hearing your reaction to this proposal. I should mention that there will be no charge for the time that we have already spent helping you design this selection procedure. RFS /dp T CITY OF EDINA 4801 W. 50TH STREET EDINA, MINNESOTA 55424 ADVERTISEMENT FOR BIDS COLLECTION OF GARBAGE'AND'HOUSEHOLD'REFUSE Bids Close Wednesday, December 1, 1976 11:00 A.M. SEALED BIDS will be opened and publicly read in the Council Chambers, Edina City Hall, 4801 West 50th Street; Edina, Minnesota, at 11:00 a.m., Wednesday, December 1, 1976, and the Edina City Council will meet at 7:00 P.M. on Monday, December 6, 1976 to consider said bids, being for the following: 1. COLLECTION OF GARBAGE AND HOUSEHOLD REFUSE FOR THE AREA FORMERLY KNOWN AS THE VILLAGE OF MORNINGSIDE 2. COLLECTION OF GARBAGE AND REFUSE FOR ALL.CITY PROPERTIES. 3. COLLECTION OF COMMERCIAL REFUSE FOR EDINA PORTION -OF 50TH AND FRANCE COMMERCIAL DISTRICT Bids must be in conformance with specifications on file in the office of the undersigned and must be submitted no later than 11:00 a.m., Wednesday, December 1, 1976, in a securely sealed envelope marked "Bid for Collection of Garbage and Refuse" and accompanied by bid security in the form of cash deposit, bid bond; cashier's or certified check in an amount equal to not less than 10 percent of the total net bid. The City Council reserves the right to reject any or all bids. BY ORDER OF THE EDINA CITY COUNCIL. FLORENCE B. HALLBERG City Clerk I U GENERAL INSTRUCTIONS This bidding procedure is.an attempt to consolidate all City refuse hauling programs into one time period and bid letting; however, this does not mean that all bids will or will not go to one bidding company.. The City reserves the right to reject any or all bids or any part of any bid and in the same manner, the City also reserves the right,to accept the most advantageous part of a bid or for that matter, the most cost effective total bid if it was felt one hauler would be the most advantageous. In submitting bids, state on the outside of the bid envelope the projects that are being bid, it is not necessary to submit three separate envelopes for these bids, but just to clarify what is being bid upon. If requested, financial statement _must be supplied to the City within three (3) days of the request. CITY OF EDINA INSTRUCTIONS TO BIDDERS COLLECTION OF GARBAGE AND'HOUSEHOLD REFUSE FOR'MORNINGSIDE 1. Bids are to be securely sealed, labeled "Bid for Collection of Garbage and Household Refuse - Morningside" and delivered to the office of the City Clerk, 4801 West 50th Street, Edina, Minnesota 55424, no later than 11:00 a.m., Wednesday, December 1, 1976, at which time they will be opened and publicly read in the Council Chambers, Edina City Hall. 2. Each bid must be accompanied by-a cash deposit, bid bond, certified or cashier's check payable to the City of Edina In an amount equal to at least 10 percent of the total net bid. I. -All bids must be submitted on the attached proposal form, a copy of which is for the bidder's file. 4. The City Council reserves the right to reject any or all bids or any part of any bid. 5. Bids may not be withdrawn until 45 days after the bids are opened. 6. EXECUTION OF CONTRACT. The bidder to whom the contract is awarded must execute said contract and furnish the necessary performance bond within ten days after award of contract. In the event the bidder fails to execute said contract within the time limit, the bid security deposited with the proposal shall become the property of the City of Edina. 7. A complete analysis on how the contract will be performed and an equipment and manpower - utilization chart must accompany the bid. 8. Base all computations on an estimated 650 homes. CITY OF EDINA SPECIFICATIONS AND PROPOSAL MORNINGSIDE AREA COLLECTION AND DISPOSAL OF GARBAGE AND HOUSEHOLD REFUSE Bids will be received for the collection and disposal of garbage and household refuse under the conditions and requirements listed below: A. Definitions: 1. 'Garbage" shall mean animal and vegetable wastes resulting from the handling, preparation, cooking and consumption of food including the cans, containers or wrappers wasted along with such materials. 2. "Household Refuse" shall include all domestic solid waste, garbage, swill, sweepings, cleanings, paper, cardboard, glass jars and bottles, plastic containers and other waste items normally resulting from. the operation of a household. All yard debris such as grass clippings and leaves shall be .Included in the material to be collected. Tree limbs of less than 8 inches In diameter and cut into less than 3 foot lengths will also be included in the material collected. B. Location: Collection service shall be for all single and two - family dwellings within the area formerly known as the Village of Morningside. 'This shall' not include any public building or public or private place of business. Each family unit. Included in a two - family dwelling shall be considered as a separate residence. Refuse containers are to be placed in the garage or at the rear of the premises in such a manner as to be out of view from the street in front of the premises. No _curbside pickup shall be permitted. C. Stated bid price for the collection and disposal of garbage and household refuse in the area formerly known as the Village of Morningside, shall be the yearly cost per residence based upon the following:, 1. Bidder must be or become a license collector and shall meet and comply with all the provisions of those City ordinances pertaining to the collection and.storage of refuse, garbage, swill, rubbish, and waste material. 2. One collection per. week or as an alternative two collections per week between Monday and Friday in accordance with a schedule of pickups to be established by the contractor and-submitted in writing at the. time the contract is signed, which shall be subject to the approval of,the City Manager. Schedules shall include maps showing daily pickup districts and said schedules shall become a part of the contract. Collections shall be of all garbage, household refuse and yard debris generated by the residence. 3. In the event the contractor fails to make the collections as provided in #2 above, the contractor shall be liable to the City in the amount of $1.00 per residence per collection missed. COLLECTION AND DISPOSAL OF'GARBAGE AND HOUSEHOLD REFUSE Page Two 4. The contractor shall be responsible for the billing and collection of the service charges at the rate per residence per month bid in whatever manner he deems appropriate, provided, however, that he may not bill for more than six (6) months in advance. 5. The-contractor shall execute and deliver to the City of Edina a performance bond in the sum of $25,000, conditioned upon the faithful performance of this contract with a corporate surety to be approved by the City Manager. This contract shall not become effective until such bond has been delivered to the City and accepted by the City Manager, and this contract shall be subject to termination by the City at anytime if said bond shall be cancelled or the surety thereon relieved from liability because of failure to pay the premium or termination of the period of the bond without renewal there- of. The City shall have the right to declare the contractor in default and call on the surety for performance immediately upon.the contractor's failure to make collections for a period of 14 consecutive days. 6. Term of the contract will be one (1) year, commencing January 1, 1971 r D. All bidders must submit a statement showing.number, type and age of all equipment proposed to be used. E. All bidders must submit complete information as to where and how material collected will be disposed, including information as to whether the disposal site is.owned or leased. F. All bidders must submit complete information as to other municipalities they have served or are presently serving, including dates of service and length of contract, if any. CITY OF EDINA INSTRUCTIONS TO BIDDERS COLLECTION OF GARBAGE AND REFUSE FOR CITY PROPERTIES 1. Bids are to be securely sealed, labeled "Bid for Collection of Garbage and Refuse - City Properties" and delivered to the office of the City Clerk, 4801 West 50th Street, Edina, Minnesota 55424, no later than 11:00 a.m., Wednesday, December 1, 1976 at which time they will be opened and publicly read in the Council Chambers, Edina City Hall. 2. Each bid must be accompanied by a cash deposit, bid bond, certified or cashier's check payable to the City of Edina in-an amount equal to at least 10 percent of the total net bid. _ 3. All bids must be submitted on the attached proposal form, a copy of which is for the bidder's file. The City Council- reserves the right to reject any or all bids or any part of any bid. 5. Bids may not be withdrawn until 45. days after the bids are opened. 6. EXECUTION OF CONTRACT. The bidder to whom the contract is awarded must execute said contract and furnish the necessary performance bond within ten days after award of contract. In the event the bidder fails to execute said contract within the time limit, the bid security deposited with the proposal shall become the property of the City of Edina. 7. A complete analysis on how the contract will be performed and an equipment and manpower utilization chart must accompany the bid. 8.c. .-:Base all computations on an estimated 38 properties. CITY OF EDINA . SPECIFICATIONS AND PROPOSAL COLLECTION AND DISPOSAL OF CITY PROPERTIES REFUSE . Bids will be received for the collection and disposal of garbage and refuse under the conditions and requirements listed below: A. Definitions: 1. "Garbage" shall mean animal and vegetable wastes resulting from the handling, preparation, cooking and consumption of food including the cans, containers or wrappers wasted along with such materials. 2. "Refuse" shall include all solid waste, garbage, swill, sweepings, cleanings, paper, cardboard, glass jars and bottles, plastic containers and other waste items normally resulting from the operation of a Park. All other debris such as grass clippings and leaves shall be included in the material to be collected. Tree limbs of less than 8 inches in diameter and cut into less than 3 foot lengths will also be included in the material collected. B. Locations: SCHEDULE OF CITY PROPERTIES REFUSE PICK UP I. Alden Park 2. Arden Park 3. Beard Park 4. Birchcrest Park 5. Braemar Park 6. Browndale Park 7. Chowen Park 8. Lake Cornelia 'Pool' 9. Cornelia School - 10. Countryside - II. Creek Valley School 12. Division 13. Garden 14. Height Park 15. Highland Cans 2 2 2 l 20 1 2 18 3 4 3 3 4 ru Code 11 Iil 111 it i III 111 1 111 1!1 .III 111 I1t 111 ill B. Location (Continued) 16. Lake Edina 4 t 17. McGuire 1 f . 11 18. Normandale 19. Pamela 8 II! 20. Tingdale 21. Utley 1 22. Walnut Ridge 2 III 23. Weber 8 Weekly year around 24. York 2 IL 25. Melody. I 111 26. 54th Street Bridge I Weekly year around 27. Gun Range _ - 4 Weekly year - around 28. City Shop (5146 Eden Ave.) 2 Dumpsters to be - supplied by contractor Twice weekly year -around ' 29• Grandview Liquor Store N/A daily (Mon -Sat) 30. Yorkda l e Liquor Store N/A daily (Mon-Sat) 31. All refuse cans in the commercial area commonly known as 50th & France Twice weekly , to include the City parking ramp 10 year..around 32. City Hall 1 Dumpster to be Twice weekly supplied by contractor year around 33• Golf Course 1 Dumpster Daily - April -Nov.. Weekly - Dec. -March 34. Swim Pool 1 Dumpster Daily - May 25- Sept.l( 35. Arena 2 Dumpsters Daily - Dac. -March Twice /week - April -Noi 36. Tracy.Ave. Fire Station 1 Dumpster Twice weekly year a rou rid 37• Braemar Baseball 2 111 38. Historical Park 2 Weekly year around CODE I - Twice per week, April 1 to October 15 CODE II - Every other week, April 1 to October 15 CODE III - Twice per week, April 1 to October 15 s December 5 to February 15 •I., C. I. Bidder must be or become a licensed collector and shall meet and comply with all the provisions of those City ordinances pertaining to the collection and storage of refuse, garbage, swill, rubbish, and waste material. 2. A schedule of pickups will be established by the contractor and submitted in - writing at the time the contract is signed, which shall be subject to the approval of the City Manager. Schedules shall become a part of the contract. Collections shall be of all garbage, household refuse and yard debris gene- rated by the residence. 3. In the event the contractor fails to make the collections as provided in #2 above, the _contractor shall be IIable to the City in the amount of $10.00 per area per collection missed. .4. Term of the contract will be one (1) year, commencing January 1, 1977.' D. All bidders must submit a statement showing number, type and age of ail equipment proposed to be used. E. All bidders must submit complete information as to where and how material collected will be disposed, including information as to whether the disposal site is owned or leased. F. All bidders must submit complete information as to other municipalities they have served or are presently serving, including dates of service and length of contract, if any. r r r 0 CITY OF EDINA INSTRUCTIONS TO BIDDERS COLLECTION OF COMMERCIAL REFUSE FOR EDINA PORTION OF 50TH AND FRANCE COMMERCIAL DISTRICT / 1. Bids are to be securely sealed, labeled "Bid for Collection of Refuse 50th & France Commercial District" and delivered to the office of the City Clerk, 4801 West 50th Street, Edina, Minnesota 55424, no later than 11:00 a.m., Wednesday, December 1, 1976, at which time they will be opened -- and publicly read in the Council Chambers, Edina City Hall. 2.. Each bid must be accompanied by a cash deposit, bid bond or certified or cashier's check payable to the City of Edina in an amount -equal to at least 10 percent of the total net bid. 3. All bids must be submitted on the attached proposal form, a copy of which is for the bidder's file. 4. The City Council reserves the right 'to reject any or all bids or any part of any bid. 5. Bids may not be withdrawn until 45 days after the bids are opened. 6. EXECUTION OF CONTRACT. The bidder to whom the contract is awarded must execute said contract and furnish the necessary performance bond within ten days after award of contract. In the event the bidder fails to execute said contract within the time limit, the bid security deposited with the proposal shall become the property of the City of Edina. 7. A complete analysis on how the contract will be performed and an equipment and manpower utilization chart must accompany the bid. f CITY OF EDINA SPECIFICATIONS AND PROPOSALS COLLECTION AND DISPOSAL OF COMMERCIAL REFUSE Bills will be reviewed for the collection and disposal of commercial refuse under the conditions and requirements listed below: A. Definitions 1. "Commercial Refuse" shall mean all solid waste, all refuse garbage, swill rubbish, and waste matter, including automobile tires, generated in the normal operation of a commercial, business or office establishment. Solid waste matter shall have the meanings and include the materials as set out in Section 1 of Ordinance 711 of the City of Edina incorporated herein by reference. B. Location Collection service shall be for all buildings and businesses within the area Included in the 1150th and France Commercial Area Plan" prepared by the Housing and Redevelopment Authority of Edina, Minnesota, and dated December 3, 1974, with the exception of Lund's Grocery Store and the Edina Post Office (herein - after called the "sanitation district "). Each property owner, tenant and occupant of a building within the sanitation district will be required to store their commercial refuse in containers located in refuse disposal rooms or areas designated by the City. The contractor will be responsible for the collection and disposal of all commercial refuse stored in these areas. Refuse containers may only be placed and emptied in these areas. Attached to these specifications is a map of the sanitation district showing the refuse disposal areas designated by the City. A narrative statement is also provided which more fully explains the location of the refuse disposal areas and the procedures that must' -be . followed in serving each site. C. The stated bid price for the collection and disposal of commercial refuse for the sanitation district shall be the per cubic yard cost for its collection and disposal based upon the following: 1. Attached to these specifications is a map of the sanitation district which identifies the refuse disposal areas and the estimated quantity of commercial refuse which will be deposited at each location. The total amount of payment to the contractor will be determined by multiplying the estimated quantity of commercial refuse for the area by the cubic yard price bid by the contractor. If during the term of the contract, the estimated quantity of commercial refuse Is found to be inaccurate by either the contractor or the City, an adjustment shall be made to reflect actual conditions; however, such adjustments shall be applicable only to payments for collection made subsequent to the date of adjustment. The new estimated quantity will then be multiplied by the bid price to derive the amount of payment due the contractor. Therefore, the bids will be judged on the basis of the change to be made per cubic yard of commercial refuse collected. 2. The size, number and type of containers as well as the days on which each container shall be emptied, will be specified by the contractor in his bid. The City must, however, approve the size, number and type of container used and the schedule for collection. Any change requested after the state of service must be approved by the City Manager. The contractor shall supply and own the containers. 3. During the course of the contract, the amount of commercial refuse collected may increase or decrease.. Also, during the course of the contract, the number of refuse disposal areas and the stops required to service them may be increased or decreased by the City. If the amount of service is increased the contractor must supply the necessary containers of a size and number stipulated by the City at each new refuse disposal area. The amount paid. to the contractor for the collection of commercial refuse thereafter made will be adjusted according to the new amount of cubic yards of commercial refuse collected. 4. Restaurants within the sanitation district shall be provided with pick -up service following each day in which they have been in operation. There are presently four restaurants within the district: The Brothers, Clancy Drug, The Red Barn, and Gim Loongs. 5. The contractor shall be responsible for keeping all refuse disposal areas, the containers stored therein, and the area around each refuse disposal area in a neat and clean condition. 6. Pick -up of all commercial refuse must be completed before 7:00 A.M. each morning or made after 9:00 P.M. each evening. Pick -ups will not be allowed during other business hours unless authorized by the City Manager. 7. The term of the contract shall be one year commencing January 1, 1977. The City at its option may extend the contract for an additional one year term by giving written notice of such extention to the contractor by not later than midnight of September 1, 1977; and if notice be so given, the contract shall continue until and including December 31, 1978; provided, however, if such notice of extension be so given by the City the contract shall never - theless expire on and including December 31, 1977, if prior to midnight of October 1, 1977, the contractor shall give written notice to the City that It does not desire to have the contract extended beyond December 31, 1977• If this contract be extended pursuant hereto up to and including December 31, 1978, then either the City or the contractor may at their respective options at anytime during the one year extension term terminate the contract by giving written notice to the other party of such termination, which termination shall be effective on the date set out in such notice, but not earlier than 90 days after such notice is given. Notices shall be given by mailing the same to the contractor at the place.where payments are then being made to the contractor and to the City by mailing the same to the address of the City Hall to the attention of the City Manager. Notices so mailed shall be deemed given 24 hours after deposited in.the United States mails. 8. Bidder must be or become a hauler duly licensed by the City and shall meet and comply with all the provisions of those City Ordinances pertaining to the hauling, collection and storage of refuse, garbage, swill, rubbish, and waste material. 9. The City shall be responsible for the billing and collection of service charges. The City will pay to the contractor on a quarterly basis the cost of the refuse collection for work performed during the previous three months of the year. The City will pay the contractor for work performed during the first, second, third and fourth quarters respectively of the year, on April 15, July 15,-October 15 and January 15. 10. The contractor shall pay to the City as and for liquidated damages the sum of Fifteen Dollars for each time that the contractor (i) shall fail or refuse to empty any containers at the times specified in the schedule accepted or approved by the City and (ii) in emptying any such container and collecting such commercial refuse, shall leave any such commercial refuse in or about any refuse disposal area. Such payment shall be made upon demand of the City and whenever such demand is made. The City In addition to any other remedies available to it for such nonpayment may deduct all sums so demanded and not paid from any payments thentor thereafter to be made to the contractor by the City. 11. The contractor shall execute and deliver to the City of Edina the bond required by Section 5, Ordinance 1301 in the amount of $25,000. This contract shall not become effective until such bond has been delivered to the City and and accepted by the City Manager, and this contract shall be subject to termination by the City at any time if said bond shall be cancelled or the surety thereon r -elieved from disability because of failure to pay the premium or termination of the period of the bond without renewal thereof. The City shall have the right to declare the contractor in default and call on the surety for performance immediately upon the contractor's failure to make collections for a period of four consecutive days. 12. The contractor shall collect and dispose of any automotive vehicle tires which are stored in a refuse disposal area. It is expected that the two service stations within the sanitation district shall during the fall and spring of each year dispose of these items. D. All bidders must submit a statement showing number, type and age of all equipment proposed to be used. E. All bidders must submit complete information as to where and how material collected will be disposed, including information as to whether the disposal' site is owned or leased. F. All bidders must submit complete information as to other municipalities they have served or are presently serving, including dates of service and length of contract, if any. CITY OF EDI•NA PROPOSAL COLLECTION OF GARBAGE AND HOUSEHOLD REFUSE Edina City Council City of Edina Edina, Minnesota 55424. Gentlemen: Bids Opened Edina City Hall 11:00 A.M December 1, 1976 The undersigned has examined the contract documents, including the advertisement for bids, general contract conditions and detailed specifications on file in the office of the City Clerk, and hereby proposes to furnish the following service in accordance with the contract documents for the prices listed below: CONTRACT #1 Collection of Garbage and Household Refuse - Morningside Alternate #1. One collection per week of all garbage and household refuse for all single and two - family dwellings, as stated in the specifications. Alternate #2.. Two collections per week of all garbage and household refuse for all single and two- family dwellings, as stated in the specifications. CONTRACT #2 Collection of -Garbage and Refuse - City Properties CONTRACT #3 Collection of Commercial Refuse - Edina Portion of the 50th s France CommerciZT Area Cost per cubic yard of commercial refuse collected,.as stated in the specifications. Alternate #l. The cost per receptable of emptying pedestrian waste containers, as sated in the specifications. Yearly cost per residence Yearly cost per residence Cost per receptacle Pick -up Total yearly cost Bid security equal to at least ten percent (10 %) of the total base bid must accompany this proposal. The same being subject to forfeit in the event of bidder default. It is understood by the undersigned that the 'City Council reserves the right to reject any or all bids or any part of any bid, and that this bid may not be withdrawn until 45 days after the bids are opened. Authorized Signature Title Telephone Firm Name Address City State Zip I I, i r. CITY OF EDINA PROPOSAL COLLECTION OF GARBAGE AND HOUSEHOLD REFUSE Edina City Council City of Edina Edina, Minnesota 55424. Gentlemen: Bids Opened Edina City Hall 11:00 A.M December 1, 1976 The undersigned has examined the contract documents, including the advertisement for bids, general contract conditions and detailed specifications on file in the office of the City Clerk, and hereby proposes to furnish the following service in accordance with the contract documents for the prices listed below: CONTRACT #1 Collection of Garbage and Household Refuse - Morningside Alternate #l. One collection per week of all garbage and household refuse for all single and two - family dwellings, as stated in the specifications. Alternate #2,. Two collections per week of all garbage and household refuse for all single and two - family dwellings, as stated in the specifications. rAMTaerT P? Collection of Garbage and Refuse - City Properties CONTRACT #3 Collection of Commercial Refuse - Edina Portion' of the 50th & France Commercial Area Cost per cubic yard of commercial refuse collected, as stated in the specifications. Alternate #1. The cost per receptable of emptying pedestrian waste containers, as sated in the specifications. $ Yearly-cost per residence Yearly cost per residence Cost per receptacle Pick -up Total yearly cost $ A Bid security equal to at least ten percent (10 %) of the total base bid must accompany this proposal. The same being subject to forfeit in the event of bidder default. It is understood by the undersigned that the City Council reserves the right to reject any or all bids or any part of any bid, and that this bid may not be withdrawn until 45 days after the bids are opened. Authorized Signature Title Telephone Firm Name Address City State Zip l i 1 W, S ADDENDUM #1 COLLECTION OF GARBAGE AND HOUSEHOLD REFUSE As stated in the proposal form under Contract #3, Alternate #1, "The cost per receptacle of emptying pedestrian waste containers, as stated in the specifications." The above location map and explanation was inadvertently omitted, therefore, please consider the attached map and explanation in computing your bid proposal a W'. At present there are 10, with the possibility of expansion to 12,, pedestrian containers in the 50th & France commercial districe. Since the commercial district vehicles are already operating in the area, it seems to be a reasonable assumption that these containers, with their twice weekly pickup can be easily accomo- dated in that contract. Therefore, please state the cost per receptacle if added to this contract. Dow, to I Still.. jil - Poll 49th 1/2 -no so W. parking __ amp fiuG Aj Mors 'dial P tcf ad,.. edlia 610 / Dank PtOfOssional L :v clancys shops 0, shops Lt zr. P bra �I, 1 ha /ax — ave ED 50th & FRANCE OV Ln—rPI Fe e I r ca f 11W ilal ,;, -;: A 15 fl cz ha /ax — ave ED 50th & FRANCE OV Ln—rPI Fe e I r ca f 11W ilal Select the right person for the right job in police work. Il PERSONNEL DECISIONS, INC. 2515 FOSHAY TOWER MINNEAPOLIS, MINN. 55402 (612) 339 -0927 The Police Career Index (PCI) allows you to... • Screen many applicants at a reasonable cost. • Identify officers within your department who should be promoted. • Determine the developmental needs of your officers. The Police Career Index is one of the best selection instruments available. It was validated in nine major cities on over 1,600 police officers. Specially coded output ensures confidential scores. Norms can be continually updated by a comprehensive data bank. PCI results can be used in conjunction with existing depart- ment screening methods and with our Police Assessment and Development Centers. A rank - ordered list of applicants is provided. Statistical scoring adjustments exist for race subgroups. Personnel Decisions, Inc., can provide additional services. Separate listings by race and by sex. Test validation services for local departments. Consultation to interpret results in light of special department needs. Using the PCI is easy. The PCI can be administered quickly and easily by a compe- tent clerical person from your own staff. It can be completed by an individual or a group of applicants. The test for Patrol Officer and Detective can be completed in two hours by most applicants; for Sergeant, Lieutenant, and Captain, in three and a half hours. Answer sheets are mailed to our central scoring location for tabulation and scoring. Interpretive profiles for each applicant will be printed by computer and returned to you. Turnaround time is five to eight days. To ensure, appropriate professional use of the PCI, we strongly recommend at least a day of consultation with a Personnel Decisions staff member to 1) determine whether the department's anticipated use of the PCI is appropriate, 2) develop procedures for PCI use which will best meet the department's needs and objectives, and 3) set up a proper administrative liaison between your department and Person- nel Decisions for the smoothest possible use of the PCI. Pinpoint predictions In addition to estimating total potential, further predictions have been validated within each of the jobs. These diagnos- tic scores can be very helpful in making specific placement decisions and in pinpointing candidates' training needs. Patrol Officer keys Key PI Overall Performance Predicts overall job effectiveness as a patrol officer. Key PH Public Contact Predicts effectiveness in dealing constructively with the public. Key PIII Crime Prevention Predicts performance in recognizing suspi- cious situations, detecting and investigating crimes, and maintaining public safety. Key PIV Cooperation Predicts effectiveness in cooperating with other officers and with other law enforcement units. Total Weighted composite of the four scales. The Potential rank order of candidates is based on total potential. Detective keys Key DI Overall Performance Predicts overall effectiveness as an investigat- ing officer, including gathering and coordinat- ing all important information at the scene of a crime, following up the investigation, and pros- ecuting a case. Sergeant keys Key SI Supervisory Coordination Predicts police sergeants' overall effective- ness, with emphasis on supervision, planning, coordinating, decision making, and showing initiative in situations where firm guidelines do not exist. Key SII Supervisory Consideration Predicts sergeants' effectiveness in rewarding good performance, developing subordinates, and being aware of subordinates' needs. Total Weighted composite of the two scales. Potential Middle Level Command Keys Key Cl Administration Predicts effectiveness in administrative and scheduling duties, assigning manpower, pre- paring and reviewing reports, and organizing office procedures. Keys CII Overall Performance & CIII Predicts effectiveness in developing, training, and motivating subordinates, accepting responsibility, dealing courteously with the public, and taking effective command in field situations. Key CIV Dedication Predicts dedication, integrity, accepting responsibility, and resisting opportunities for using one's position for personal gain. Key DII Personal Integrity Key CV Personnel Predicts effectiveness in those aspects of an Predicts effectiveness in evaluating subordi- investigative officer's job involving fairness and nates, giving feedback through commenda- integrity in dealing with cases. _ tions and disciplinary actions, and planning and implementing training. Total Weighted composite of the two scales. Total Weighted composite of the five scales. Potential Potential I� Sample Output Police Career Index Patrolmen Confidential Report Group Test Results for: Your Department's Applicants Date: 76/01/01 page number 1 Norms: LEAA Developmental Sample Prepared by: Personnel Decisions, Inc. Foshay Tower Mpls., MN 55402 Scale Total Public Crime No. Ident. Rank Potential Contact Overall Prevention Cooperation 1 0004 1.0 A B+ B+ A C+ 2 0001 2.0 A B+ A 'A C+ 3 0010 3.0 B+ A A C+ LOW 4 0009 4.5 B A B+ LOW C+ 5 0002 4.5 B B B+ C+ C+ 6 0007 6.0 B B+ B+ B— LOW 7 0006 7.0 B— C+ C+ B+ B- 8 0003 8.0 C+ B B LOW B 9 0008 9.0 C+ C+ B C+ LOW 10 0005 10.0 LOW LOW LOW C+ C+ Police Assessment and Development Centers (PADC's) The Police Assessment and Development Cen- ter has been developed as a complementary procedure ideally suited for making final selec- tion decisions from among the candidates remaining after the initial PCI screen. We have PADC's for each of four police posi- tions: General Patrol Officer, Patrol Sergeant, Investigator /Detective, and Intermediate Commander. Each PADC is composed of standardized sim- ulations of police work for the appropriate posi- tion. They may be administered by your local department, by our professional staff, or by a combination of both. PCI Scoring Charges A sliding scale of charges i; scoring fee per applicant. 1 applicant, $95.00 ea. 2 applicants, $80.00 ea. 5 applicants, $45.00 ea. 10 applicants, $27.00 ea. 25 applicants, $13.00 ea. used. Dollar figure shown is 50 applicants, $9.00 ea. 100 applicants, $7.00 ea. 200 applicants, $6.00 ea. 500 applicants, $5.00 ea. 1000 applicants, $4.00 ea. Personnel Decisions, Inc., is a firm of consulting industrial psychologists, advanced psychology graduate students, and psychometrists founded to study organizational performance and human effectiveness and to provide quality psychological services based on applied research. Since its conception in 1967, Personnel Decisions has performed numerous nationwide research projects, including a nationwide police selection re- search effort sponsored by the LEAA. It has also conducted test validation projects for Patrol Officer and Firefighter selection in a number of cities. For further information about the Police Career Index or the Police Assessment and Develop- ment Centers, please write or call: © PERSONNEL DECISIONS, INC. PCI COORDINATOR 2515 FOSHAY TOWER MINNEAPOLIS, MINN. 55402 16121339 -0927 oZzt�i � ��- °� ° vim_ Area 612, 291 -6359 300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 October 22, 1976 TO: METROPOLITAN AREA CITIZENS AND GOVERNMENTAL OFFICIALS Attached is a draft of a new Metropolitan Development Guide Chapter - -the Metropolitan Investment Framework- -which has been prepared for discussion and public comment. For this purpose, two public hearings will be held: Wed.; Dec. 8, 1976, 7 :30 p.m. Thurs., Dec. 9, 1976, 1 :30 p.m. Commissioners Meeting Room - Level A Metropolitan Council Chambers Hennepin County Government Center 300 Metro Square Building 300 S. 6th Street 7th and Robert Streets .Minneapolis, Minnesota St.`Paul, Minnesota The purpose of this Guide Chapter is to help ensure the effective management of public dollars in the Metropolitan Area - -to conserve revenue sources (taxes, service charges, borrowing, and others) and to guide public spending to meet the needs of orderly growth. Policies in the Investment Framework focus on three major areas: first, monitoring the fiscal activity of government in the Metropolitan Area; second, guiding revenue raising and spending -of metropolitan agencies; and third, reviewing local investments under federally established A -95 and similar review procedures. We encourage you to participate in these hearings. Statements may be made orally at the hearings or submitted in writing. People who wish to speak at the hearings may register in advance by calling 291 -.6482 or by writing the "Council at the above address.. Those who register first will be scheduled to speak first. Additional copies of the draft Guide Chapter are available free of charge from the Council's Public Information Office at the above address, telephone: 291 - 6464. Sincerely, Fohnland Chairman An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising: Anoka County 0 Carver County 0 Dakota County 0 Hennepin County O Ramsey County 0 Scott County 0 Washington County PUBLIC HEARING PROCEDURES ., The following procedures will be used W conduct the meeting to insure that each person has a fair opportunity. to present his or her views: 1. Individuals will be asked to limit their remarks to five minutes. Representatives of groups will be asked to limit their remarks to ten minutes 2. Groups or individuals that desire to make a presentation are asked to register by letter or phone before the meeting. Those who register first will be allowed to speak first.. Registration will be open at the beginning of the meeting at the entrance to the hearing room. 3. Questioning of speakers from the floor will be permitted only through approval from the chairman of the meeting. 4. Each speaker will be requested to state his or her name, address, and the group (s) he or she represents at the beginning of each presentation. The proceedings_ will be recorded by a court reporter. If possible, speakers are requested to provide a written copy of statements presented to the Council. S. Speakers are requested to avoid repetition of information previously entered into the record of the proceedings by others. 6. Individuals are requested to join with other individuals with similar viewpoints into groups. The names of individuals and /or groups being• represented by a particular speaker will be entered into the record. 7. The hearing may be recessed to another time and date if it is deemed necessary in order to properly hear all persons and groups. 77- METROPOLITAN INVESTMENT FRAMEWORK DRAFT — Octobe =r ZZ,, 1976 METROPOLITAN INVESTMENT FRAMEWORK. TABLE OF CONTENTS. Preface PART ONE The Setting: Purpose, Perspective, Problems I. Introduction IL A Fiscal. Snapshot of the Area III. The Need for an Investment Framework PART TWO - Goals and Policies I. Goals II. Monitoring Metropolitan Area Financial Conditions. M. Guiding Regional Investments IV. Reviewing Local Investments _.� PART THREE - Implementation I. Procedures II. Studies Glossary Appendix i PAGE Li 1 1 8 16 17 18 23 26 28 30 32 Preface The proposed Investment Framework chapter of the Metropolitan Development Guide has been prepared under the authority of Minnesota Statutes 473.145, which states: "The metropolitan council shall prepare and adopt, after appropriate study and such public hearings- as may be necessary, a comprehensive development guide for the metropolitanrarea. It shall consist of a compilation of policy statements, goals, standards, programs, and maps prescribing guides for an orderly and economic development, public_ and private, of the metropolitan area. The comprehensive development guide shall recognize and encompass physical, social, or economic needs of the metropolitan area and those future developments which will have an impact on the entire area including but not limited to such matters as land use, parks and open space land needs, the necessity for and location of airports, highways, transit facilities, public hospitals, libraries, schools, and other public buildings." This chapter represents one of the first efforts to deal directly with the "economic needs of the metropolitan area, " but is limited to the public fiscal aspects of economic needs: It is intended to supplement the Development . Framework and other chapters of the Guide by: a. providing a general picture of the fiscal condition of the public sector within the Metropolitan Area, b-. proposing means of monitoring that condition in the future; c. setting policies and procedures to establish the. level of public expenditure, both capital and operating, appropriate to the facilities operated by regional public agencies; and d.. setting policies and procedures for coordinating the fiscal aspects of public expenditure proposals the Council reviews. This chapter has evolved very carefully through several drafts, a series of preliminary public meetings and hearings, reviews by the Association of Metropolitan Municipalities and a wide range of staff and Council member meetings with interested parties, both private and public. Following its completion, the policy and procedures defined ' in -the Guide chapter will be applied to the Council's review processes as well as the planning and programming for regional systems. ii Metropolitan Investment Framework Development Guide Chapter PART ONE THE SETTING: PURPOSE, PERSPECTIVE, PROBLEMS I. Introduction Among the purposes for planning and coordinating development and the pro- vision of public services is an expectation of reduction in.public cost, an _ improvement in public service or a combination of these. These were among the major reasons the Metropolitan Council adopted a guided growth plan the Metropolitan Development Framework - in 1975. That chapter was needed, and is being used, to ensure that the wide range of plans, programs and project reviews, in which the Council is involved., are based upon a common set of development assumptions and policies. It is also being used to ensure that development plans and policies are in scale with needs and forecasted growth. The Development Framework policies call for maintaining strong central business districts, supporting existing fully developed areas, filling in large areas where public service investments have been made, extending services where additional land is needed to accommodate growth, and maintaining more than half.of the 3000 -square mile Region as a rural service and agricultural area. A basic regional development policy has environmental, social, governmental and economic purposes. One major purpose is to improve the effectiveness of public investments. 'Analysis of the public cost of development, undertaken during the production of the Metropolitan Development Framework Guide chapter, revealed that a rational growth plan would reduce public expenditures significantly. This finding combined with a new national awareness of potential repercussions of careless management of public finance makes the Investment Framework a timely effort that can result in a better return on public dollars. II. A Fiscal Snapshot of the Area In this Metropolitan Area, there are 141 cities, 50 townships, 52 school districts, seven counties, nine categories of special districts and five metropolitan agencies, totaling 305 separate governmental units. Each of these units acquires a share of the Region's total public revenues, and each provides a portion of total public services. A summary showing the distribution of revenues, expenditures and debt among these agencies and their jurisdictions for any one year forms a fiscal snapshot of the Metropolitan. Area. The snapshot can suggest the following kinds of relationships. Identification of major public 1 services, based on their share of total expenditures, provides a profile of public preferences and a notion of: which services are influential. in regional development. Identification of major fiscal actors, based on relative shares of total revenues, provides a picture of who is managing the develop- ment of the Region. Finally,, identification of the major revenue sources demonstrates who is paying for public services in the Region. The figures and tables included here and in the Appendix provide a fiscal snapshot for the Metropolitan Area in 1974.1 The picture includes data from counties, cities, townships, school districts, special districts and the metropolitan agencies. With the exception of grants received by the local governments within the Region, federal and state data is excluded from this analysis. The metropolitan agency category includes the Metropolitan Council, the Metropolitan Parks and Open Space Commission, the Metropolitan Waste Control Commission, the Metropolitan Transit Commission, and the Metropolitan Airports Commission. Special districts include the Metropolitan Mosquito Control District, the Metropolitan Sports Area Commission, the Hennepin County Park Reserve District the St. Paul Port Authority, various conservation districts, watershed districts, hospital districts, mental health centers and Housing and redevelopment authorities. The state auditor's office reports on each governmental unit separately. Therefore, fetes:,- service charges, grants and transfers between units within the Metropolitan Area have a duplicative effect when added together. Insofar as possible these accounting duplications have been netted out when reporting on a regional basis. An example is the operating revenues and expenditures of the Metropolitan Waste Control Commission. These are paid through billings to the cities and townships for whom service is provided. If both the local governments' revenues from their citizens and the Metropolitan Waste Control Commission's receipts from the cities and townships are counted, receipts for sewer services in the Metropolitan Area would be overstated; the same would be true for sewer service expenditures. Therefore, in Tables Al, A2, -A3 and A4 in the Appendix and in the figures that follow, the amounts are a composite, netting out those accounting duplications which can be identified. There are $4,101,485 of such duplications that have been removed from the revenue totals but cannot be traced to specific expenditures. Therefore, expenditures are overstated by that amount. 1Source: Report of the State Auditor of Minnesota on the Revenues, Expenditures, and Debt of the Cities in Minnesota for fiscal years ending at various times between July 1, 1974, and June 30, 1975, and the same report on Towns in Minnesota; also a recapitulation of county, school district and special district data as filed with the State Auditor. Reports of the metropolitan agencies were received from the agencies themselves. 1 2 FIGURE 1- PERCENT OF TOTAL DISBURSEMENTS OF LOCAL GOVERNMENTS AND AGENCIN IN THE METROPOLITAN AREA BY TYPE OF DIMRSEMENT -181,1 'IN I is n"50 1 l • PNnnivs1151541 Debt Padan Capita Expandit am) Waum (SI'Ve) TOTAL OMMUEMENM S 2039 MILLION Disbursements In 1974, disbursements in the Metropolitan Area totaled approximately $2,036 million, broadly categorized as follows: Current Expenditures $1,399,216,656 Capital Outlay 389,003,707 Debt Service Payments 247, 831, 627 $2,036,051,990 Education ($619 million) and welfare ($225 million) expended more than 60 percent of the current funds. Nearly half of the capital outlay expenditures are in education ($96 million) and sewer and water improve ments ($94 million) . Streets ($67 million) are third, using 17 percent of the funds. Figure 1 presents a graphic representation of the broad categories of disburse- ments. Tables Al and A2 and Figures Al and A2, located in the Appendix, provide more detail. 3 FIGURE 2 - PERCENT OF TOTAL RECEIPTS OF LOCAL GOVERNMENTS AND AGENCIES IN THE METROPOLITAN AREA BY SOURCE - 1874 (doilies in mNQans) Berrasr M (5278) Tmoes ( $664) — — Odd Re"arnre (388) 13.7 27A 3.2 letarest M). 3.2 3.0 Sp=W Assemnenn (581) 331 10.8 • StaEs Gram ($8781 5.8 Fees and Service Charges ($220) Federal Grams 0121) l TOTAL RECEIPTS $ 2.042 MILLION Receipts Revenues of all governments within the Metropolitan Area totaled approximately $1,763 million for 1974. State grants ($676 million), supported primarily from income and sales taxes, and the local property tax ($547 million) provided nearly 70 percent of the revenues. The locally derived revenues (property taxes, special assessments, service charges, interest income, etc.) accounted for 54 percent ($966 million) of regional revenues. In addition, $279 million was raised by borrowirig during the year, a net increase of $125 million in out- standing debt for all governments in the Region. Table 2 displays this breakdown by source. Table A3 in the Appendix provides detail. r I 4 FIGURE 3 • PERCENT OF TOTAL OUTSTANDING INDEBTEDNESS OF LOCAL GOVERNMENTS AND AGENCM IN THE METROPOLITAN AREA BY TYPE OF GOVERNMENT • 1974 (1,11- in ntlMoin) Chin ts"M Indebtedness Toandam Ml 14 MWhWHan Apron ($298) TOTAL INDEBTEDNESS a 0 2138 MILLION of Dfariea (sass) Cwndn ($74) to ts23st The debt of governments in the Region at the end of their respective fiscal years was $2,139 million. Cities ($870 million) and school districts ($659 million) accounted for 71 percent of the total. Figure 3 shows the debt outstanding by types of governments (see Table A4 in the Appendix for details) . 5 Because of its role in planning metropolitan systems, the Metropolitan Council is specifically interested in the metropolitan agency portion of this snapshot. In 1974, the metropolitan agencies accounted for about five percent of the current expenditures in the Region. While; this amount is small in comparison to the dollars raised and spent by municipalities and school districts, it influences development at a regional scale, whereas the effect of the spending of other entities within the Region is relatively localized. Moreover, metropolitan agencies provide services that tend to require large capital expenditures. The agencies account for eight percent of regional capital expense for 1974, and 14 percent of the outstanding debt within the Region. Whether metropolitan agencies as a whole will remain as capital - intensive as they are currently in their spending patterns will depend on the rate of regional growth and on what other functions are assigned to the metropolitan agencies in the,future by the State Legislature. Table 1 illustrates the metropolitan agency portion of the 1974 snapshot.. D TABLE 1 Disbursements: Current Expenditures Capital Expenditures Debt Service Costs Total Disbursements Debt Outstanding $ 65,859,953 38,960,420 36,956,829 $1411777,202 $296,206,000 $ 4,593,370 11,337 $ 4,604,707 S - $ 31,164 8,218,750 33,364 $ 8,283,278 $ 35,000,000 1 Administered by the Metropolitan Council. 2Includes $3,746,360 In current value credits and $2,062,667 In debt service credits to local governments on facilities acquired by the MWCC. 3In addition, there are $54,952,231 in current value credits and $22,047,270 in debt service credits still owed to local governments for facilities acquired by the MWCC. $ 13,232,825 21,134,406 17.607.4492 51,974,680 $154,521,0003 S 32,034,324 3,868,738 11,102.158 $ 47,005,220 $ 12,100,000 $ 15,968,270 5,727,189 8.213.858 $ 29,909,317 $ 94,585,000 Metropolitan Agencies 1974 Fiscal Snapshot Metropolitan Metropolltdn Metropolitan Metropolitan All Metropolitan Parks and Waste Control Transit Airports Receipts: Agencies Council Open Spacial Commission Commission Commission Regionally Raised Revenues: Taxes $ 22,283,323 $ 1,361,628 $ $ $ 20,316,769 S 604,926 Fees 6 Service Charges 59,398,ISI 387 27,877,050 15,556,504 15,964,210 Sub -Total $ 81,681,474 $ 1,362,015 $ S 27,877,050 $ 35,873,273 $ 16,569,136 Intergovernmental Revenues: Federal $ 24,453,736 $ 2,970,052 $ 18,181,414 $ 1,774,991 $ 1,527,279 State 7,775,374 969,896 3,705,478 3;100,000 Local 171,744 171,744 - - Sub -Total $ 32,400,854 $ 4,111,692 $ $ 21,886,892 $ 4,874,991 $ 1,527,279 Other Revenues and Receipts: Interest $ 12,154,171 $ 50,030 $ 1,030,215 $ 7,303,085 $ 1,084,487 $ 2,686,354 Other Revenue 97,329 1,244 4,155 1,774 90,156 v Borrowings 47,402,953 34,357,137 9,000,000 4,045,816 Sub -Total $ 59,654,453 $ 51,274 $ 35,387,352 $ 7,307,240 $ 10,086,261 $ 6,822,326 Total. Receipts $1738736,781 S 5,524,981 $ 35,387,352 $ 574071,182 $ 50,834,525 $ 24,918,741 Disbursements: Current Expenditures Capital Expenditures Debt Service Costs Total Disbursements Debt Outstanding $ 65,859,953 38,960,420 36,956,829 $1411777,202 $296,206,000 $ 4,593,370 11,337 $ 4,604,707 S - $ 31,164 8,218,750 33,364 $ 8,283,278 $ 35,000,000 1 Administered by the Metropolitan Council. 2Includes $3,746,360 In current value credits and $2,062,667 In debt service credits to local governments on facilities acquired by the MWCC. 3In addition, there are $54,952,231 in current value credits and $22,047,270 in debt service credits still owed to local governments for facilities acquired by the MWCC. $ 13,232,825 21,134,406 17.607.4492 51,974,680 $154,521,0003 S 32,034,324 3,868,738 11,102.158 $ 47,005,220 $ 12,100,000 $ 15,968,270 5,727,189 8.213.858 $ 29,909,317 $ 94,585,000 III. The Need for an Investment Framework . � A. Matching Revenues and Expenditures in the Metropolitan Area Although the state has established legislative guidelines for local govern- went finances, no organization to date has undertaken a comprehensive examination of public finances in the Metropolitan Area. What are the total costs of public goods and services in the Region and what is affordable? The previous section presents a static picture for the year 1974. Table 2 below presents a` summary of government. revenues and expenditures per household in the Metropolitan Area projected for 1975 through 1990. Table 2 Projected Per Household Revenues and Expenditures for All Governmental Units Within the Metropolitan Area 1975 -1990 (constant 1975 dollars) Current - Capital Total Total Year Expenditures Expenditures Expenditures Revenues Difference 1975 $2,051 $646 $2,697 $2,437 $260 1980 2,533 744 3,277 2,719 558 1985 2,627 727 3,354 2,738 616 1990 2,680 702 3,382 2,708 674 Expenditure projections are exploratory calculations based on trends in local government expenditures in the state for 1962 through 1971, calculating the regional share after state projections have been made. Capital and current expenditures are calculated separately and then totaled. Levy limits, adopted in 1971, may have reduced growth in local expenditures, but that effect cannot be compensated for in these projections. Revenues projected using 1962 -1971 data would yield a balanced budget in 1990. However, recent trends (1967 -1973) in federal and state grants (see page 10) suggest that these sources will not continue to grow at the 1962 to 1971 rate. Therefore, the revenue projections in Table 2 are calculated using 1967 -1973 trends. The projections of expenditures and revenues in Table 2 indicate a widening gap between the two, if present spending and taxing patterns were to continue. The projections show the direction that we are heading, but do not predict what expenditures and revenues per household will be in 1990, nor does the projected expanding gap suggest that government will become fiscally irresponsible by then. The projections are intended to demonstrate that there will be increasing pressure to reduce expenditures, increase taxes or issue bonds over the next 15 years. Understanding the financial interdependence of governments in the Region can play an important role in relieving these pressures during that period. i B. Conserving Regional Financial Resources A variety of financial resources are available to governmental units within the Region. Bonds and grants usually provide monies for capital expenditures; revenues raised through property taxes, fees, service charges, etc., provide monies for operation and maintenance expenditures. Are these resources limited? Should they be conserved.? The major components of regional resources are discussed below. 1. Bonds The rating on a general obligation bond of a municipality or metropolitan agency has a direct influence on the local taxpayer. A lower bond rating means higher interest rates and thus, higher taxes' or service charges. The institutions establishing bond ratings attempt to provide criteria by which the potential bond buyer can make comparisons between various investment possibilities. Six factors generally used are total debt, overlapping debt, rate of successful tax collection, debt per dollar of assessed valuation (or market valuation), debt per capita and total population. Three additional factors are important in evaluation, but are less precise: the trend in the market value of property, future debt requirements and future funding resources. Maintaining high bond ratings can best be achieved by managing -the size of outstanding debt and by relating today's needs to future tax bases (such as assessed valuation or market valuation) and coordinating them with longer range plans. One approach, taken by the state, is to limit the debt of local governmental units. The net debt of most cities (excluding cities of the first class) , towns, and counties cannot exceed 6 2/3 percent of the assessed value in their jurisdictions. School districts may not incur net debt in excess of ten percent of the market value of taxable and exempt property within their corporate limits. In addition, state statute limits the maximum interest payable on general obligation bonds to seven percent. Statutory debt limits on metropolitan agencies and special districts vary depending on the agency and its function. They range from.a limit of $40 million or less in outstanding debt for the Metropolitan Parks and Open Space Commission issued by the Metropolitan Council to no limit on the Metropolitan Waste Control Commission's outstanding debt (issued by the Metropolitan Council) . 0 The state's approach, however, lacks flexibility. The Metropolitan ,..� Council is in a position to manage the size of metropolitan agency debt through approval of development programs, capital budgets and capital expenditures. Metropolitan agency bonds currently have AA rating. By analyzing the factors2 used to determine bond ratings in 194 urban areas and comparing the factors to the same data in this Area, it is estimated that if metropolitan agency debt reached $1 billion in the near future (say 3 -5 years) , the AA rating could fall to Baa or below, implying interest rates on new bond issues approximately one -half .of one percent higher than at present. With metropolitan agency debt in 1974 at approximately $296 million, the slip to an A. rating might occur somewhere around $650 million, costing a quarter of a percentage point. The estimate will change as the factors influencing the bond market change. Therefore, it should be viewed as an indicator for monitoring growth in outstanding debt rather than an absolute ceiling. 2. Grants While grant monies fluctuate with economic and political conditions, general slowdowns or limits in grants and aids can also result from resistance to federal and state tax increases. Recent trends suggest that both federal and state contributions to local revenues may be slowing. Federal grants -in -aid as a share of total tax collections in the United States increased from 3.6 percent in 1955 to 13.4 percent in 1972. In 1973 at 13.3 percent, it .ceased to grow for the first time. In 1974, it was 13.1 percent. In Minnesota the rate of increase in per household tax collections has declined since 1971, implying a similar slowdown-in state grants. Based on these trends, Table 3 presents projections of per household grants in the Metropolitan Area for 1975 -1990. Table 3 Projected Per Household Grants to All Governmental Units Within the Metropolitan Area 1975 -1990 (constant 1975 dollars) _ Year 1975 1980 1985 1990 Federal $147 $ 171 $ 180 $ 181 State $926 $1,071 $1,113 $1,107 2The factors used for this estimate are total debt, rate of successful tax collection, debt per dollar of assessed valuation, debt per capita, total population and total school debt (as a proxy for overlapping debt) . 10 The implications for local governments depend on the relative importance grant revenues have. in their budgets. Regardless of who is affected, it is important for the Region that these limited "extra - regional" resources be used as effectively as possible in the coming years. 3. Regionally Raised Revenues In this document the dollars provided by citizens of the Area to all governments within the Region, in total, are called regionally raised revenues. This term does not include monies passed down by the federal and state governments; it includes local taxes (primarily property), special assessments, and any fee or service charge imposed by a local government or metropolitan agency. The assumption contained in this definition is that these sources can be managed, that the governments using them have some discretion over their allocation. Tax revenues from various sources are related; reduction in one form of tax often leads to an increase in another and eventually the total must equal expenditures. For example, Minnesota's property tax relief program has been financed largely through revenues from the sales and income taxes. Therefore, controlling increases in all taxes is an important element to building public confidence in the "taxing ". system. Minnesota is not an exception. Data from the Department of Commerce for fiscal year 1973 -1974 grouped the 50 states into 6 ' categories, measuring total state and local taxes as a percent of personal income (see Table 4). Minnesota falls in the second highest (13 percent) category along with California, Hawaii, Maine, Wisconsin and Massachusetts. Vermont and New York fall in the highest (15 percent) category. Table 4 State and Local Taxes as a Percent of Personal Income Fiscal 1973 -74 Rate 9% 10% 11% 12% 139:0 159:0 Number of States 8 12 .. - 18 4 6 .2 As a high tax state, Minnesota is limited in its ability to add to the total state -local burden. State law, in fact, limits increases in per capita property tax levies to six percent annually for cities, towns and counties. School districts and metropolitan agencies have similar limitations. But taxes alone do not provide a complete revenue picture. Regionally raised revenues must be examined in total. In 1974, they were $833,956,661. Municipalities and school districts accounted for the largest shares, 31 percent and 35 percent, respectively. Metropolitan 11 agencies, however, raised $81,681,474, ten percent of regionally raised dollars. Over the next 15 years, simultaneous pressures to raise revenues and hold the line on taxes may shift burdens from property taxes to special assessments, fees and service charges or from one jurisdiction to another: Here it is important that the right revenue - source or jurisdiction be used to provide a particular service. While user charges may be appropriate where direct benefit can be identified, services of regional benefit are better financed through broad -based taxes.. C. Distributing Regional Financial Resources While conserving resources is one element of good management, using available resources efficiently and effectively is also fundamental. The Metropolitan Council is charged with providing "guides for an orderly and economic development, public and private, of the metropolitan area..." With that charge go varying degrees of responsibility for managing or distributing regional resources. The Council is involved with the distribution of regional financial resources at two levels, directly through the approval of capital programs -of the metropolitan commissions and indirectly through the review of local government grant requests (A -95 reviews) . 1. Metropolitan Agencies The Council is asked to make decisions on the development programs and /or capital budgets of most metropolitan agencies, decisions which influence both the development and the financial well-being of the Metropolitan Area. The metropolitan systems described in the Council's currently adopted policy plans for 1975 through 1990 require estimated capital expenditures of $4.567 billion by agencies imple- menting those plans.3 Expenditures by the four metropolitan agencies with capital programs would require an additional $387 million in metropolitan agency bonds, assuming current levels of federal and state grant participation in those programs. These are not all the costs.. Capital spending imposes future operating and maintenance costs, which are financed from regionally raised revenues. The regionally raised revenues collected by the metropolitan agencies to pay both operating and debt service costs have grown from $25 million in 1970 to almost $9.0 million in 1975. 3Includes Minnesota Department of Transportation (metro highway spending only - $3.386 billion) , Metropolitan Airports Commission, Metropolitan Waste Control Commission, Metropolitan Parks and Open Space Commission and Metropolitan Transit Commission. 4During this period, the Metropolitan Transit Commission acquired a large number of new buses, the Metropolitan Waste Control Commission assumed local debt on parts of the metro sewer system and the Metropolitan Parks and Open Space Commission was added to the list of metropolitan agencies. How do these plans and proposals affect Area credit and revenues raised within the Region? In. order to answer these the Council must consider all costs (capital, operating, the impact on regional credit, etc.) at the time capital expenditure decisions are made for the agencies and it must consider the programs of all the agencies at the same time. 2. Local Government Through the A -95 review process, the Metropolitan Council is in a position to comment on how local governmental investment projects (those requesting federal monies) affect both development and finances in the Region. The Council's comments, in turn, have an impact on how the resources are distributed. Wis in the distribution of these resources that the Metropolitan. Development Framework (MDF) becomes important. The Metropolitan Development Framework views the Area as having five policy regions. Table 5 presents current, capital and total expenditures per household and outstanding municipal debt per house -5 hold for a sample of municipalities in each of those five policy areas. The central cities have the highest current expenditures and the rural areas the lowest. - An interpretation of these numbers is that as cities grow older, they-take on more and more services that require employees rather than hardware. Costs for the Area of Planned Urbanization and the Freestanding Growth Centers tend to run about the same order of magnitude. These two areas have the highest capital costs. These are the areas where basic capital facilities are being installed. Both capital costs per household and interest payments as a share of current expenditures (last line Table 5) reflect this fact. One observation from comparing these two planning areas is that urbani- zation in the Freestanding Growth Centers may be somewhat more expensive than in the Area of Planned Urbanization. This is to be expected, if their capital facilities are independent of, rather than extensions of, the service systems of other units of government. The central cities are not one of the MDF policy areas, but rather are comprised of the Metropolitan Centers (one policy area) and part of the Fully Developed Area. For simplicity, we have made separate calculations for the central cities and the developed suburbs. 13 Table 5 Municipal Expenditures and Debt Per Household, 1974, Area of Rural Freestanding Central Developed Planned Service Growth Cities Suburbs Urbanization Area Centers Current Expenditures $ 729 $346 $ 332 $253 $ 351 Capital Expenditures* $ Z56 $203 $ 306 $ 15 $ 523 Total Expenditures $ 985 $549 $ 638 $268 $ 874 Outstanding Debt $1,045 $976 $1,808 $400 $2,049 Interest /Total Current 5.5% 13.2% 26.2% 12.2% 22.3% Payments( Expenditures *Capital expenditures tend to vary a great deal from year- to year. In this sample the capital expenditures of the Freestanding Growth Centers are unusually high -- thus somewhat misleading. Table 6 presents total expenditures per household for four basic services. The trends suggest that investment needs depend on the stage of development. In the Rural Service Area expenditures are generally low. The Area of Planned Urbanization and the Freestanding Growth Centers emphasize front -end invest - ment in long -range capital improvements: sewers, water and roads. The developed suburbs pick up public safety needs with less emphasis on sewers and water, but continued emphasis on roads. Finally, the central cities have significant emphasis on public safety services, with a continuing need to maintain the transportation system. Table 6 Total Per Household Expenditures For Basic Services , 1974 Area of Rural Freestanding Central Developed Planned Service- Growth Cities Suburbs Urbanization Area, Centers Public Safety $22.4 $112 $100 $ 39 $101 Roads $151 .$141 $139 $ 42 $127 Sewers $ '84 $ 47 $123 $ 44 $189 Water $- 63 $ .68 $ 93 $ 40 $135 Total Expenditures $9 &5- $549 $638 $Z68 $874 It is important that the governmental unit making fiscal decisions recognize different needs in each of these parts of the Region. Some procedure, appropriate to the level of government and Council authority, is needed to systematically consider spending proposals- -their impact on each other, on the finances of the Area, and on the capacity of the Area to adequately accommodate its people. 14 '.r SUMMARY AND CONCLUSIONS Most major revenue activities of public agencies within the Region are regulated or limited by the state. Levy limits exist for municipalities, school districts, counties and metropolitan agencies. Such limits exert powerful influence. But being uniform or across- the -board limits,. they are automatic and do not manage the appropriation and allocation of resources within the Region in a flexible or responsive way. The needs described in this section were the basis for determining the policy direction of the Investment Framework. The conclusions reached by the Metropolitan Council are represented in the policies of this document. The major conclusions are: 1. Demands for services from all governments in the Metropolitan Area are likely to grow more rapidly over the next 15 years -- - -- - than. the Area's ability to finance those services. 2. Revenue and bonding sources in the Metropolitan Area are limited through federal and state government legislation and through citizens' willingness to "tax" themselves at the local level. 3. In order to maximize benefit from limited public monies, the Council should take a strong role in coordinating public investment. to implement the Metropolitan Development Framework. An informational and review process with fiscal criteria that takes account of all public services and agencies in the Area is needed as insurance: as protection for the continued financial viability of the Region and its constituent parts and for the continued availability of high quality public services. 15 PART TWO GOALS AND POLICIES I. Goals The potential difficulty in matching revenues with expenditures at the regional level calls for managing regional resources. Management of those resources .is based on two strategies: conserving potential resources and making optimum use of those available. To this end, the Metropolitan Investment Framework is an approach to having a Metropolitan Area with: o high quality public services; o sound public credit; o reasonable- tax and service charge levels; o a flexible financing system with capacity for changes in public facilities and services. To help meet these goals, the policies which follow are intended to guide present and future decision - making for all governments influential in the development of the Region. Policies are arranged in three groups. First, Policies "1 and 2 ':.. focus attention on the. financial interdependence of governments in the Region by establishing biennial Council reports which contain regional fiscal data and analyze the impact of fiscal policies on regional development. These policies, which relate to all governments in the Metropolitan Area, are in the section entitled "Monitoring Metropolitan Area Financial Conditions." Second, Policies 3 through 10 set up a regional budgeting, review process for all metropolitan functions wherein the total impact of metropolitan agency spending on geographic areas, service levels and Area finances can be assessed. Currently, each metropolitan service, whether transit, sewers or open space, has its own process for advocating expenditures and securing funding. Frequently, the Justification for a budget proposal does not go beyond the immediate service problem to include wider financial impacts.. Capital spending proposals are offered without reference to the Area's capacity to continue to obtain credit. Where the Area stands. in its collective ability to raise annual operating expenses --for all public purposes within the Metropolitan Area-- is almost ignored.. To cope with those dilemmas, this section proposes an integrated regional budgeting review including criteria for spending and is entitled "Guiding Regional Investments. " 16 Third,. Policies 1.1 and 12 further define the Council's role in A -95 reviews of local investment proposals.. Currently, the Council comments on the consistency or inconsistency of the proposal with regional plans and policies. Under these policies, the Council will also discuss the impact of a proposal on the plans, programs and financial obligations of all governmental units near or affected by the proposal. This final section is entitled "Reviewing Local Investment." II. Monitoring Metropolitan Area Financial Conditions An important step in guiding government's part in the development of the Region is to begin considering the individual fiscal actors, whether school district, municipality, county or metropolitan agency as parts of a whole. However, an individual agency's decisions will frequently only be-oriented toward solving a particular service problem. The needs within one public service should be evaluated in relationship to other needs in the Region. POLICIES: 1. THE METRO POLITAN,COUNCIL WILL, EVERY TWO YEARS, PUBLISH A REGIONAL FISCAL PROFILE REPORT CONTAINING INFORMATION ON THE REVENUES, EXPENDITURES AND OUTSTANDING INDEBTEDNESS OF GOVERNMENT IN THE METROPOLITAN AREA. THE REPORT WILL ANALYZE THE FINANCIAL CONDITION OF THE REGION AND COMPUTE THE DIS- TRIBUTION OF REGIONALLY RAISED REVENUES AND DEBT AMONG THE SEVERAL CLASSES OF GOVERNMENT. THE REPORT WILL ALSO CONTAIN A DETAILED ANALYSIS OF THE FINANCES OF METROPOLITAN AGENCIES. (See Procedures) Governments and public agencies within the Region are not the only actors, however. State and federal programs provide substantial monies to local public and private agencies and to individuals in this Area (50 percent of local governmental revenues) . These monies are distributed with the state or federal governments' tax resources in mind and for the purposes sought by those governments. Usually grants or aids are made on a formula basis and thus the possibility of "fine- tuning" to metropolitan or local conditions is limited. Efforts have been made in the recent past . to have some programs respond to more particular circumstances (e.g., General Revenue Sharing, Community Development Act), but these do not speak strongly to the need for closer coordination among governments within this Region. The influence state and federal programs have on development in the Region should be regularly monitored. 17 POLICIES: 2. THE METROPOLITAN COUNCIL WILL, EVERY TWO YEARS, PUBLISH A REPORT ON FEDERAL AND STATE MONIES DISTRIBUTED IN THE METROPOLITAN AREA. THE REPORT WILL ANALYZE HOW THE VARIOUS FEDERAL AND STATE PROGRAMS ENHANCE OR FRUSTRATE THE PROVISION OF PUBLIC SERVICES BY VARIOUS GOVERNMENTS IN THE AREA AND DESCRIBE HOW THE MONIES MIGHT BETTER. SERVE THE DEVELOPMENT OF THE REGION. (See Procedures) III. Guiding Regional Investments Today, metropolitan agencies provide an important part of the Area's public services. The procedures and policies that grew up with individual agencies may have been more adequate when there was less activity at the metro- politan level than there is now. To a significant extent, the need for closer coordination among metropolitan commissions was recognized by the 1974 Minnesota Legislature when it passed the Metropolitan Reorganization Act. The Metropolitan Council is putting that law into practice. Currently, however, capital projects of the metropolitan agencies are not brought together and assessed in relation to one another. The availability of resources for the combined needs of metropolitan agencies is not debated. Nor have policies been established on how to best conserve those resources, or how the use of metropolitan agency resources should relate to the financing of all the other governments within the Area. POLICIES: 3. EVERY TWO YEARS DURING THE MONTH OF APRIL THE PROPOSED CAPITAL IMPROVEMENT PROGRAMS OF METROPOLITAN AGENCIES WILL BE REVIEWED BY THE METROPOLITAN COUNCIL AS A WHOLE AND EVALUATED AS TO EACH AGENCY'S SHARE OF AREAWIDE RESOURCES (TAXES, GRANTS, DEBT, FEES AND SERVICE CHARGES) . THIS PROCESS WILL BE CALLED THE METROPOLITAN AGENCY BUDGETING REVIEW PROCESS. (See Procedures) One thing all metropolitan agencies have in common is their need to draw on regionally raised revenues. If agency revenue demands are identified and expressed against some estimate of what the Area can afford, then priorities begin to take shape. What the Area can afford is a judgment at a given moment about what is prudent and what is "really" needed. It cannot be precisely defined. The Metropolitan Council will use several criteria to make that judgment in working with the metropolitan agencies. The criteria are intended to focus debate, not act as barriers to progress for citizens of the Metropolitan Area. 18 The term. "regionally raised revenues combines property taxes, special assessments, fees and charges into a single revenue category. These revenue sources are not perfectly comparable; but for Council purposes, their similarities seem more compelling than their differences. For example, failure of special assessments-or service charges (including those of the Metropolitan Waste Control Commission) to meet costs can result in a property tax levy. That there is a limit to the public's tolerance for property taxes is easily observed. That there is also a threshold of tolerance for the combined collections within the Area -- regionally raised revenues - -is the point advanced here. In order to test such a threshold, revenues collected should be compared to some kind of tax base measure. The "regional income index" is one ability -to -pay indicator, defined here as Minnesota gross individual income plus ten percent of the market value of taxable property in the Area. All property, whether residential, commercial or industrial, can be thought to have income producing value in the same sense that rental property actually produces income. A "rate of return," arbitrarily ten percent, is used to suggest an income value for all taxable property. In 1974, regionally raised revenues -- property taxes, special assessments, and fees and service charges for all governments in the Region -- totaled $ 833, 956,661. The regional income index in that year was $10,985,922,983, yielding a "tax effort" of eight percent for total government services in the Region. However, the focus of concern in this section is the services and fiscal requirements of metropolitan agencies. Their portion of regionally raised revenues (approximately $82 million in 1974) is subject to some management by the Council while the revenue needs of local government influences the "room" for that management. Table 7 shows metropolitan agency regionally raised revenues as a percent of the regional income index, 1972 -1975. Table 7 Metropolitan Agencies - Regionally Raised Revenues as a Percent of Regional Income Index, 1972 -1975 * Metropolitan Parks and Open Space Commission collected property tax for first time. * *Both Regionally Raised Revenues and Regional Income Index estimated. 19 Metropolitan Agencies' Regional Income Year Regionally Raised Revenues Index Percent 1972 $60,664,733 $ 9,209, 440 044 .66% 1973 $69,874,813 $10,141,864,713 .69% 1974 $81,681,474 $10,985,922,983 .74% 1975 ** $89,512,521* $11,938,926,103 .75% * Metropolitan Parks and Open Space Commission collected property tax for first time. * *Both Regionally Raised Revenues and Regional Income Index estimated. 19 For regionally raised revenues of the metropolitan agencies, eight- tenths of one -percent (.8%) of the regional income index will be used as a revenue indicator. Such an indicator should not be interpreted as an absolute, but -- Wither a signal or decision- point, calling for an explicit discussion of what--.----- the fiscal strategy should be or why it should be changed. By using a percentage, this indicator allows revenues to grow with inflation. Setting the revenue indicator somewhat above the 1975 actual percentage leaves room for con- tingencies and changes in public service needs. POLICIES: 4. THE METROPOLITAN COUNCIL RECOGNIZES THAT REVENUES FROM AREA RESIDENTS FOR PUBLIC EXPENDITURES ARE LIMITED AND THUS THE COUNCIL WILL ESTABLISH A �I�N INDICATOR OC PROCESS, BASED ON THEE FOLLOWING: POLITAN AGENCY BUDGETING (a) THE INDICATOR SHOULD BE EXPRESSED AS A PROPORTION OF THE AREA'S ABILITY TO PAY;_ (b) THE METROPOLITAN COUNCIL WILL USE A REGIONAL I INCOME INDEX (TOTAL INDIVIDUAL INCOME PLUS TEN PERCENT TOTAL MARKET VALUE OF TAXABLE PROPERTY) AS THE MEASURE OF THE AREA'S ABILITY TO PAY; (c) CURRENTLY, 'THE.COMBINED _TAXES AND CHARGES OF METROPOLITAN AGENCIES ARE APPROACHING .8 -OF ONE. PERCENT. OF THE REGIONAL INCOME INDEX. THEREFORE, THE COMBINED TAXES AND CHARGES OF METROPOLITAN ONE P NT.OF AGENCIES IN ANY ONE YEAR SHOULD NOT EXCEED . 8 THE REGIONAL INCOME INDEX, AND THIS AMOUNT SHALL BE KNOWN AS THE METROPOLITAN AGENCY REVENUE INDICATOR. The Council will use its- authority under the MRA (to review and comment upon any changes in fees or user charges in fees and serovlice charges ono monitor the influence of changes the metropolitan revenue indicator. A policy which offers a clear signal as to what size change could cause a does not replace other reviewmetropolitan uch as those designated under_ However, it d p the metropolitan agency budgeting review process. POLICIES: S. ANY_ PROPOSED INCREASE IN .CHARGES_ (FEES- AND_SERVICE CHARGES) BY A METROPOLITAN AGENCY OF MORE THAN TEN PR CENT AGENCIES SHALL' CAUSE A REVIEW OF THE CHARGES OF ALL METROPOLITAN AGAINST THE METROPOLITAN AGENCY REVENUE INDICATOR. Total government debt within the Metropolitan Area in 1974 was $2, to kee139,376,769. In order to maintain a sound fiscal base for the Area, it is important p overall debt from rising too rapidly and to avoid large fluctuations in debt 20 service. While the borrowing of all government units influences bond ratings and the level of debt, the Metropolitan Council is directly concerned with the debt activities of metropolitan agencies. The Metropolitan Council does not want those activities to adversely affect the ratings of other governments in the Reg ion . Metropolitan agency bonds currently bear an AA rating. As indicated earlier, it is important to maintain. this high rating. While certainly not the only factor, the total outstanding debt of metropolitan agencies is the largest one affecting that rating. This debt. has moved from $265 million in 1972 to $296 million in 1974. Estimated 1975 -1990 capital spending for metropolitan projects could- increase - -the debt of metropolitan agencies by $387 million (see page 12) . The Metropolitan Council recognizes that there are limits to the Area's capacity to borrow for metropolitan purposes, while maintaining current bond ratings. Statistical evidence, based on six factors (see footnote 2), suggests that if in the near future (3 -5 years) the combined debt of metro- politan agencies - reaches $650 million, the rating might slip below AA; if it reaches $1 billion, possibly below A. The Metropolitan Council will use a debt indicator, currently estimated at $650 million, for its evaluation of the capital programs .of metropolitan agencies. As with the revenue indicator, this indicator is not to be viewed as an absolute. It is a signal, calling for an explicit evaluation. of all regional capital improvement programs, measuring them against the potential cost of a change in bond ratings. As factors influencing bond market decisions change, so should the indicator. The Council will periodically re- estimate the debt indicator using the six factors described and other factors as data becomes available. POLICIES: 6. PERIODICALLY THE METROPOLITAN COUNCIL WILL ESTIMATE THE COMBINED LEVEL OF DEBT FOR METROPOLITAN AGENCIES AT WHICH THEIR BOND RATINGS MIGHT SHIFT FROM AA TO A. THE 'ESTIMATE, DESIGNATED THE METROPOLITAN AGENCY DEBT INDICATOR, WILL BE BASED ON THE MAJOR FACTORS USED TO DETERMINE BOND RATINGS. THE METROPOLITAN COUNCIL WILL SEEK TO KEEP METROPOLITAN AGENCY BORROWING WITHIN THE METROPOLITAN. AGENCY DEBT INDICATOR. A sudden shift in metropolitan agency debt from $300 million to $600 million might not change bond ratings, but it would have a significant influence on taxes or service charges collected by the agencies because of the increases in debt service. In 1975,.the debt service payments on metropolitan agency bonds totaled $26,376,843,- approximately one -fifth of one percent of the regional income index discussed in Policy 4. Those debt service payments will continue to grow through 1977 and then decline if no additional bonds are issued. 21 Relatively stable debt service payments are an important aspect of good debt management. Maintaining a smooth overall level of payments for four metropolitan agencies requires timing so that large capital expenditures needing additional bonding are not all planned for the same year. The Metropolitan Council is in a position to provide that kind of guidance. POLICIES: 7. THE METROPOLITAN COUNCIL IN CONJUNCTION WITH THE METROPOLITAN AGENCIES WILL ATTEMPT TO PLAN BOND ISSUES SO AS TO KEEP TOTAL DEBT SERVICE PAYMENTS BY THE AGENCIES LESS THAN ONE - FOURTH OF ONE PERCENT (.2590 OF THE REGIONAL INCOME INDEX (DEFINED -IN POLICY 4). The metropolitan revenue and debt indicators will be considered in the major Council reviews relating to metropolitan agencies, particularly in establishing priorities among regional functions. POLICIES: 8. WHEN AMENDING POLICY PLANS, REVIEWING DEVELOPMENT PROGRAMS OR REVIEWING CAPITAL IMPROVEMENT PROGRAMS FOR METROPOLITAN AGENCIES, THE METROPOLITAN COUNCIL WILL ESTIMATE THE IMPACT OF THESE PLANS AND PROGRAMS ON THE REGIONALLY RAISED REVENUES AND DEBT OF METROPOLITAN AGENCIES. IF THE COMBINED REGIONALLY RAISED REVENUES OR OUTSTANDING INDEBTED- NESS OF METROPOLITAN AGENCIES EXCEEDS %THE METROPOLITAN' AGENCY REVENUE OR DEBT INDICATORS, THEN THE METROPOLITAN COUNCIL WILL RE- ESTABLISH A FIVE -YEAR LEVEL OF CAPITAL EXPENDITURES FOR EACH METROPOLITAN SYSTEM. (See Procedures) In determining priorities for capital spending within and among functions, service needs are of primary importance, but sustaining the Metropolitan Development Framework objectives may occasionally require a.modification of a specific service goal. Maintaining and upgrading existing systems promotes continued utilization of those public facilities. Extending services first to areas with other public services encourages contiguous development. A policy which provides general guidelines for the priority systems to be used in policy plans, development programs and the "metropolitan agency budgeting .review process is needed. POLICIES: 9. WITHIN THE METROPOLITAN URBAN SERVICE AREA AND THE FREESTANDING GROWTH CENTERS, PRIORITIES FOR CAPITAL PROJECTS FOR METROPOLITAN SYSTEMS WILL BE BASED ON THE FOLLOWING HIERARCHY (EXCEPT WHERE GROWTH PROJECTED IN THE METROPOLITAN 22 DEVELOPMENT FRAMEWORK IS LIMITED BY A SHORTAGE OF METROPOLITAN SERVICES) (a). MAINTENANCE, REPLACEMENT AND ACHIEVEMENT OF MINIMUM SERVICE STANDARDS IDENTIFIED IN POLICY PLANS (BY METROPOLITAN DEVELOPMENT FRAMEWORK POLICY AREAS, WHENEVER, POSSIBLE) ; (b) EXTENSION OF A METROPOLITAN SYSTEM TO A DEVELOPMENT FRAMEWORK SECTOR/POLICY SUBAREA WHERE OTHER PUBLIC SERVICES ARE ALREADY PLANNED OR IN PLACE; (c) EXTENSION OF THE FIRST METROPOLITAN SYSTEM TO A DEVELOP - MENT FRAMEWORK SECTOR/POLICY SUBAREA. The comprehensive plans of local governments will determine the specific boundaries of the Metropolitan Urban Service Area (MUSA) . Without specific amendments to local or regional plans, the metropolitan systems will not be extended beyond this area. The Council's review and findings on plans that propose extensions of the metropolitan systems establish a fundamental investment strategy and are crucial in implementation of the Development Framework. The major factors used in the initial Development Framework discussions will'be used in considering. expansion of the MUSA. POLICIES: 10. IN REVIEWING PROPOSALS TO EXPAND THE METROPOLITAN URBAN SERVICE AREA, THE COUNCIL WILL CONSIDER 1) THE ADDITIONAL POPULATION THAT CAN BE ACCOMMODATED BY EXISTING METROPOLITAN SYSTEMS IN THE - APPROPRIATE SECTOR; 2) RECENT POPULATION TRENDS IN ALL SECTORS; 3) THE LEAST COST AMONG SECTORS FOR PROVIDING A COMPLETE SYSTEM OF BASIC PUBLIC SERVICES; AND 4) THE MOST RECENT ESTIMATES OF DEVELOPABLE LAND FOR URBANIZATION IN EACH SECTOR. .N. Reviewing Local Investments The Metropolitan Council was created by the Minnesota Legislature in 1967 to "coordinate the planning and development of the metropolitan area... ". (M. S. 473.122) . At that time the Council's role as a reviewing agency for municipal and special district plans and for applications for federal and state financing of certain public projects was established. Since then the Council has been designated by the Governor as this Region's areawide clearinghouse under the Office of Management and Budget's Circular. A -95. That role has continued to grow as additional federal and state programs have mandated Council reviews. In 1975,the Council reviewed and commented on 527 appli- cations for federal funds (requests ranging from $1,469 to $18,835,000) and 61 applications for state funds (besides those combined with federal grants) . 23 Under Circular A -95, areawide clearinghouses are charged with "evaluating the significance of proposed federal or federally assisted projects to state, areawide, or local plans and programs." This places the Council in the role of evaluating many proposed public investments for the Metropolitan Area. Any investment decision, whether made by local government or by the Council- itself, should be based on the ability of the community to finance a project and the need for the project compared to other needs in the community. Policies in the previous section apply both concepts to the Council's regional invest- ment decisions. The Council's review of local or private investments under A -95 and other regulations should contain similar considerations. The regional fiscal profile report (Policy 1) will analyze the fiscal inter- dependence of public bodies at the regional level, the data reflecting a collection of investment decisions. There is also a need to consider this interdependence when local investment decisions are made. Financial decisions of one unit of government sometimes have direct influence on other jurisdictions. As part of its coordinating role in regional development, the Metropolitan Council will examine the estimated costs and proposed financing for the projects and programs it reviews under A -95 and similar regulations. A cursory fiscal review of proposals by the Council provides a perspective not necessarily considered by the applicants. POLICIES: "WING PROPOSALS OF LOCAL GOVERNMENT OR PRIVATE 11. IN REVI ENTERPRISES SUBMITTED UNDER A -95 AND SIMILAR REGULATIONS, THE METROPOLITAN COUNCIL WILL COMMENT ON THE POTENTIAL FINANCIAL IMPACT OF THE PROPOSAL ON AFFECTED PUBLIC AGENCIES. (See Procedure s) The Metropolitan Council has been given the responsibility of commenting on a wide range of funding programs. Often this review results in a recommendation that applicants should receive a share of a limited pool of funds. The principal criteria for this determination are set by the purpose of the federal or state program. However, the Metropolitan Council, as a general purpose planning agency, is asked to bring a larger coordinative viewpoint, not appropriate or usually evident in single- purpose state or federal agencies, to the review. The Council review should reflect basic regional policy to see that federal and state spending complement rather than neutralize that policy. Basic development policies call for reinvestment in some areas, better use of. existing investment in other areas, preservation of rural areas and rural services standards in a large portion of the Region,_ and investment in designated freestanding growth centers. It only makes sense that reviews of federal and state programs consider the same assumptions. Therefore, policy plans, programs and fund allocation methods should recognize these policy area distinctions and 24 direct. the funds accordingly. By taking account of needs, appropriate service levels and means of providing service by Development Framework policy areas, policies and formulas for fund distribution can be established to recognize differential needs and to avoid conflicting and non- supportive investment. POLICIES: 12. WHEN MAKING RECOMMENDATIONS FOR THE DISTRIBUTION OF A PARTICULAR GRANT FUND AMONG A NUMBER OF APPLICANTS, THE METROPOLITAN COUNCIL WILL FIRST DETERMINE, WHERE APPROPRIATE, THE SHARE OF TOTAL MONIES FOR EACH. DEVELOPMENT FRAMEWORK POLICY AREA AND THEN RANK APPLICATIONS WITHIN EACH POLICY AREA BASED ON ADOPTED GUIDELINES. 25 PART THREE IMPLEMENTATION I. Procedures The Metropolitan Investment Framework is designed to coordinate public investment decisions and to assure that these decisions are made with full knowledge of their fiscal impact on the Metropolitan Area. Major activities for implementation of the Metropolitan Investment Framework, as described in the policies, include: regular collection and evaluation of regional and local financial data; guidance of capital expenditures of metropolitan agencies; and A -95 reviews of local - government investment projects. A few peiicies in this Guide Chapter require more detail than that described in Part Two. Administrative and operational procedures for these policies are described below. A. Policy Number 1- - Regional Fiscal Profile: Report On or before December 1, 1977, the Metropolitan Council will publish a Regional Fiscal Profile Report. The report will be updated every two years thereafter. Basic data for the report will be collected annually, primarily from the Report of the State Auditor of Minnesota on the Revenues, Expenditures, and Debt of the Cities in Minnesota and the same for Local Governments in Minnesota with supplementary data taken from the Council's referral fires and the Minnesota Department of Revenue tax files. While this data will be collected for individual jurisdictions, the information in the report will be aggregated by school districts, municipalities, townships, counties and special districts. Metropolitan Agency data will be reported individually as well as in an aggregated form. The report will contain, but not be limited to, five -year trends in current and capital expenditures, revenues and outstanding debt of each governmental grouping. The analysis will examine changes over time in the debt per house- hold, federal and state grants, and the services performed by the various levels of government within the Region. The report may eventually be extended to analyze differences in these measures for the policy areas described in the Metropolitan Development Framework. Comparisons with the financial data of other metropolitan areas and five -year revenue and expenditure projections may also eventually be incorporated into the report. B. Policy Number 2 Report on the Impact of Federal and State Monies On or before December 1, 1978, the Metropolitan Council will publish a report on the impact of federal and state monies on development in the Region. The report will be updated every two years thereafter. Basic data will be collected annually, aggregated both by federal and state programs and by recipient (municipalities, counties, hospitals, etc.) . 26 The analysis will compare federal and state objectives for the various programs with regional and local development objectives, evaluating the effectiveness of the programs and the total costs to all governments in the Region. The report will contain legislative recommendations from the Metropolitan Council, based on the analysis described above, for more effective use of the federal and state monies passed down to governments in the Region. Such recommendations might include .changes in aid formulas, -shifts in emphasis among services, or recommendations on the. amount of monies needed. C. Policy Number 3 Metropolitan Agency Budgeting Review Process During the months of Marcb, April and May of 1977, and every two years thereafter, the Metropolitan Council will conduct a comprehensive review of the capital improvement programs of the metropolitan agencies. Metropolitan Investment Framework Policies 4 -8 will be the basis for a fiscal review of the programs, while the other Metropolitan Development Guide Chapters /Policy Plans will be the basis for functional reviews. This review process will conclude with the Metropolitan Council's recommending levels of capital expenditures (five-year programs) for the Metropolitan Waste Control Commission (MWCC) , the Metropolitan Transit Commission (MTC) , the Metropolitan Airports Commission (MAC), and the Metropolitan Parks and Open Space Commission ( MPOSC); approving the MWCC and MTC development programs; approving the MPOSC capital improvement programs; and commenting on the. capital expenditure projects submitted by the MAC. The Metropolitan Waste Control Commission and Metropolitan Transit Com- mission will submit their development programs to the Metropolitan Council for review and approval on or before March 1, 1977, in the form described in Metropolitan Council, policy plans. Every two years thereafter,development programs will be revised, updated. and re- submitted to the Council for approval. The Metropolitan Parks and Open Space Commission should be required to submit its five -year capital improvement program on the same schedule. In order to complete the proposed capital expenditures picture for regional agencies, the Metropolitan Council will, in January of 1977 (and every two years thereafter) , ask the Metropolitan Airports Commission to submit its long -range capital programs on.or about-March 1 for inclusion in this review process. D. Policy Number 8 - Recommending Levels of Capital Expenditures Recommended levels of capital expenditures for each metropolitan system will be based on needs documented in the Council's policy plans and Guide chapters. The needs should be carefully defined and measurable, relating services to people or households and describing deficiencies by Metropolitan Development Framework policy areas, whenever possible. When the combined costs (capital and operating) of these capital programs cause the 27 revenue (Policy 4) or debt (Policy 6) indicators to be exceeded, the following steps will be taken as part of the review process: 1) Each agency's proposed program will be reduced proportionally until the combined programs' costs are within the indicators. 2) The Metropolitan Council will evaluate individual projects eliminated by and those almost eliminated by this reduction across functions. The evaluation will be based on service benefits to individuals or households, capital spending priorities (Policy 9), and Metropolitan Development Framework objectives. 3) The Metropolitan Council will then recommend appropriate five -year levels of capital spending for each metropolitan system based on. evaluations in step 2 or amend the appropriate indicator. During the review process, any agency may request a larger level of capital expenditures to fund projects omitted under this policy, but the agency must demonstrate extraordinary benefits in relation to costs for the individuals or households served by the projects. E. Policz Number 1I - Financial Review of Local Investments T. All proposals submitted to the Metropolitan Council for review under A -95 or other �✓ similar regulations should contain estimates of the cost of the projects or programs in the proposal, both capital and operating, and a description of the financing for each. The Metropolitan Council will comment on how the proposed financing relates -to the state imposed limits (bonding, .levy) and.whether costs to other jurisdictions have been considered. II. Studies During the next several years, the Metropolitan Council will undertake additional implementation studies. The policies in this first Metropolitan Investment Framework Guide chapter provide an initial set of guides for a regional fiscal management system. There are, however, many topics which have not yet been thoroughly addressed. Studies on these topics might lead to additional Metropolitan Investment Framework policies or to recommendations for changes in legislation. The following are the Council's priority items for its own further research and study of fiscal issues in the Metropolitan Area: A. Fiscal Guidelines for Social Programs The conclusions in Part One of this Guide chapter suggest the need for an informational and review process with fiscal criteria that take into account all public services and agencies in the Area, but the policies that follow con - centrate primarily on physical investments. Because the combined impact of social programs on regional finances is substantial,. additional fiscal guidelines 28 appropriate for the social programs are needed.. These guidelines will be developed as the overall social goals and objectives for the Metropolitan Area are established and the process for guiding the multitude of social: programs toward these objectives is undertaken. H. A Comprehensive Tax Study Under Policy 2 in the Metropolitan Investment Framework, the Metropolitan Counct will analyze the impact of federal and state programs on development in the Region. A complete understanding. of regional finances requires a similar analysis for the overall tax - structure. _- Studies by federal and state agencies examine tax incidences (who pays the tax - -who benefits) for specific taxes, but a comprehensive examination -of the relationships among federal, state and local tax policies in this Metropolitan Area has not been undertaken. Therefore, over the next several years the Metropolitan Council will begin to systematically gather tax data and study these interrelationships as they affect development, both physical and social, in the Area. C. Direct Investments for Regional Development Federal and state fiscal practices fall generally into two categories: first, taxes, rules or regulations to influence investment and economic growth; second, direct spending_ to do the same. The Metropolitan Council policies in general and those of this Guide chapter in particular fall into the rules and regulations category. Incentives, however, sometimes prove to have a. stronger influence than regulations. In addition to guiding regional develop- ment through its current. authority, the Metropolitan Council will explore alternatives for providing direct incentives to foster investments which enhance regional and local development objectives. This study will identify where public and /or private resources are failing to meet service needs and in which policy areas, as well as which level of government should be responsible for the services. Should it be concluded that some form of regional financing would provide needed incentives, then alternative revenue sources will be explored. r' C Glossary -1 A-95 Reviews. -- Comments from the Metropolitan Council evaluating the significance of proposed federal or federally assisted projects to state, areawide or local plans and programs in this Metropolitan Area sent to the appropriate federal agencies. Bond Ratings - A designation given to the bonds of a governmental unit • by one. of two financial institutions, Standard and Poor's or Moody's, which indicates the credit worthiness of borrowers (issuer) to potential lenders. Moody's system, for example, rates bonds AAA (highest), AA, A, Baa, Ba, B and C (lowest). Capital Expenditures -- Payments for construction and improvements of governmental property, including the purchase of real property and major equipment. Current Expenditures -- Payments for operation and maintenance of governmental services and programs. Fiscal Policy -- In this document, the attempt by a governmental unit to influence development by managing revenue collections and /or by directing governmental expenditures. y Local Government -- Any county, city, town, school district, special district or other political subdivisions or public corporation, other than a metropolitan agency, lying in whole or part within the Metropolitan Area. Metropolitan Agency -- Any one of the following agencies: Metropolitan Airports Commission, Metropolitan Council, Metropolitan Parks and Open Space Commission, Metropolitan Transit Commission and Metropolitan Waste. Control Commission. Metropolitan Commission -- A special designation under Metropolitan Council legislation, includes the Metropolitan Transit Commission and the Metropolitan Waste Control Commission. Metropolitan. Systems -- Regional portion of those facilities providing air transportation, waste control, land transportation and recreation open space services in this Metropolitan Area. Regional Income Index -- A measure of the Area's ability to pay calculated annually by summing gross individual income for Area residents and ten percent of the market, value of taxable property. Used in this document to calculate the metropolitan agency revenue indicator and the debt service payments indicator. 30 Regionally Raised Revenues. A classification of revenues which combined property taxes, special assessments, fees and service charges collected by local governments and metropolitan agencies. 31 APPENDIX 32 W W TABLE A - l Current Expenditures by l unctlon'of Local Governments and Agencies In the Metropolitan Area - 1974 Total $1,399,216,6561 $ 52,462,410 $387,820,817 $316,446,676 $2,093,150 $618,649,492 $21,744,211 !These totals arc not of accounting duplications caused by grants and 'service charges bt:twcun governmental units within the Region. Metropolitan Metropolitan School special Total Agencies Oountles Cities Townshl8,s Districts D18ft cts _ Goiloralgovernment S 62,477,307 S 4,452,790 $ 26,283,466 S 31,140,528 $ 600,523 S S Public Safety 119,263,062 26,557,547 92,469,120 236,395 Strcots 45,350,414 15,716,063 28,707,900 926,451 Sowar and Water 62,687,075 7,026 62,535,658 144,391 Rufuse Removal 8,909,326 374,918 8,530,095 4,313 Ilealth and Hospitals 86, 298, 486 69, 966, 792 9,961,886 6,349,808 Ii.It.A. 11,111,271 11,111,271 Welfare 224,814,928 224,435,502 379,426 L'ducatlon 618,649,492 618,649,492 Libraries 13,616,464 6,335,882 7,280,582 Recreation and Conservation 38,585,422 5,204,196 29,662,398 6,757 3,712,069 Transit 32,034,324 32,034,324 Airports 15,968,270 15,968,270 Unallocatod 59,150,815 12,926,449 45,778,963 1.74,320 571,063 Total $1,399,216,6561 $ 52,462,410 $387,820,817 $316,446,676 $2,093,150 $618,649,492 $21,744,211 !These totals arc not of accounting duplications caused by grants and 'service charges bt:twcun governmental units within the Region. W ,ts Total 6 389,003,7071 $ 30,437,053 $ 55,878,480 $186,190,233 $1,038,380 $ 96,426,386 $19,033,167 1These,_totals are not of accounting duplications caused by grants and service charges between governmental units within the Ruglon. l� Nt TABLE A - 2 ' Capital Expenditures by function of Local Governments and Agencies In the Metropolitan Area - 1974 Metropolitan Metropolitan School Special Total Agencies Countlea cities Townships Districts Districts _ General Government S 24,061,951 $ 11,337 $ 17 963,338 $ 6,057,526 $ 29,748 $ $ Public Safety 4,652,281 701,880 3,915,381 .35,020 Stroets 67,502,995 13,861,189 53,022,267 599,539 Sewer and Water 94,213,374 20,829,789 73,130,907 252,678 Refuse Removal 172,016 6,391 165,625 Health and Hospitals 14, 776, 343 13, 822, 928 337,884 615,531 H.R.A. 11,200,475 11,200,475 Welfare 103,172 103,172 Education 96,426,386 96,426,386 Libraries 3,834,055 3,119,173 714,882 Rocroation 6 Conservation 44,810,076 60216,667 33,738,369 1,850 4,853, 190 Transit 3,868,738 3,868,738 Airports 5,727,189 5,727,189 Unallocated 17,654,656 63,742 15,107,390 119,553 2,363,971 Total 6 389,003,7071 $ 30,437,053 $ 55,878,480 $186,190,233 $1,038,380 $ 96,426,386 $19,033,167 1These,_totals are not of accounting duplications caused by grants and service charges between governmental units within the Ruglon. Interest Ca N Other Revenues 3 Total Revenues Borrowings Total Receipts 65,547,892 66.480.020 $1,762,991,929 279.348.381 $2,042,340,310 4 11,633,393 12,643,831 21,150,134 97,329 6,081,557 34,235,925 $ 97,717,382 $438,572,363 $471,294,346 47,402,953 5,930,743 166,957,721 $145,120,335 '$444,503,106 $638,252,067 IExclusive of Trust and Agency accounts 2Estimated 3including fines and forfeitures 4This total is not of accounting duplications caused by grants or service charges between governmental units within the Region. 189,581. 18,000,000 2 1,930,953 6,992 r , 24,892,089 1,,166,128 63,286,941 $721,607,355 $ 30,5136542 2,884,371 32,199,734 23,972,859 $6,171,312 i$753,807,089 $ 54,486,401 TABLE A - 3 ' Total Receipts 1 by Source of Local Governments and Agencies In the Metropolitan Area - 1974 Metropolitan Metropolitan School special Total Agoncles Counties Cities Townships Districts Districts RualEstato Taxes $547,239,702 $ 22,283,323 6129,814,067 $118,316,082 $ 739,995 $271,894,320 $ .4,191,915 Other Taxes 6,440,573 6,2322,736 207,837 Special Assessments 60,568,438 46,062 60,026,280 494,096 reps 6 Service Charges 219,707,948 31,521,101 55,572,233 99,324,461 239,663 18,165,374 114,885,116 Intergovernmental Revenue; redurai 120,598,234 24,406,862 15,891,511 34,784,640 262,819 38,348,956 6,903,446 State 676,409,122 7,775,374 218,521,102 97,224,088 1,353,795 350,306,616 1,228,147 Interest Ca N Other Revenues 3 Total Revenues Borrowings Total Receipts 65,547,892 66.480.020 $1,762,991,929 279.348.381 $2,042,340,310 4 11,633,393 12,643,831 21,150,134 97,329 6,081,557 34,235,925 $ 97,717,382 $438,572,363 $471,294,346 47,402,953 5,930,743 166,957,721 $145,120,335 '$444,503,106 $638,252,067 IExclusive of Trust and Agency accounts 2Estimated 3including fines and forfeitures 4This total is not of accounting duplications caused by grants or service charges between governmental units within the Region. 189,581. 18,000,000 2 1,930,953 6,992 r , 24,892,089 1,,166,128 63,286,941 $721,607,355 $ 30,5136542 2,884,371 32,199,734 23,972,859 $6,171,312 i$753,807,089 $ 54,486,401 o TABLE A - 4 ' Total Outstanding indebtednesslof Local Governments and Agencies In the Metropol itan Area - 1974 lincluding short term debt. ° 2 A the and of the respective fiscal years. Metropolitan Metropolitan School special. Total Acencle8 counties cities Tcwnshlcs Districts Districts Debt Service: $247,831,627 $ 21,240,691 $ 7,746,939 $112,964,396 $3,156,459" $ 71,092,775 $ 31,640,367 Inter #st 94,033,115 6,527,460 2,926,939 37,585,576 291,3581 35,027,508 11,674,274 Principal 153,796,512 14,713,231 4,820,000 75,368,820 2,865,101; - 36,065,267 19,966,093 Additional Borrowing 279,348,381 47,402,953 5,930,743 '166,957,721 2,884,371' 32,199,734 23,972,859 Outstanding Debt2 $2,139,376,769 $296,206,000 $ 74,460,000 $669,769,276 $5,500,665 $658,722,840 $234,717,9$8 rn lincluding short term debt. ° 2 A the and of the respective fiscal years. w V FIGURE A1- PERCENT OF TOTAL CURRENT EXPENDITURES OF LOCAL GOVERNMENTS AND AGENCIES IN THE METROPOLITAN AREA BY FUNCTION -1974 (dollars In millions) Unallocated 1$591 Airports ($181 1.1 General Government 1$821 Transit 1$321 2.3 Publlo safety 1$119) Recreation and Conservation 1$381 2.8 . 4.2 4.6 Streets and HIghwvays 1$451 Llbesda ($141 1.0 8.6 Education 1$8191 I TOTAL CURRENT EXPENE ITURES a $1,339 MILLION Sewers and Water ($83) Refuse Removal 1$8) .8 Health and Hospitals 1$88) HRA 1$111 A Welfam 1$2251 w OD FIGURE A2 - PERCENT OF TOTAL CAPITAL EXPENDITURES OF LOCAL GOVERNMENTS AND AGENCIES IN THE METROPOLITAN AREA BY FUNCTION - 1974 (dollars lu millions) Education ($96) Recreation and Conservation V- 6.2 11'5 ($45) 24.8 4.5 24.2 17.4 Sewers and Water ($94) Streets and Highways ($67) General Government ($24) 3 8 Unallocated ($18) Libraries ($4) 1.0 Airports ($6) 1.5 Transit ($4) 1.0 Health and Hospitals ($15) Public Safety ($5) 1.2 HRA ($11) 2.9 w