HomeMy WebLinkAbout1976-12-29_YEAR END MEETINGAGENDA
EDINA CITY COUNCIL
SPECIAL MEETING
DECEMBER 29, 1976
4:30 P.M.
ROLLCALL
I. RECOMMENDATIONS AND REPORTS
A. Health Services Contract - City of Bloomington (Continued from 12/20/76).
B. Minnesota Highway Department Gap Improvement Project Agreement (Continued
from 12/20/76)
C. Appointment of Health Board (Continued "from 12/20/76)
II. RESOLUTIONS
A. 1977 Salaries
B. 50th and France Office Building Partnership (Continued from 12/20/76)
III. FINANCE
* A. Liquor Fund as of 11/30/76
* B. Estimated Expenditures and Recommended Transfers
C. Claims.paid: Motion of seconded by ,
for'payment of the following claims as per pre -list: General.Fund,..-
$90,879.99; Revenue Sharing, $99,514.49; Poor Fund, $29,363.35; Park,
$21,460.68; Park Construction, $104,787.36; Park Sinking, $191,309.00
Swimming Pool, $16.25; Golf Course, $2,014.56; Arena, $16,148.01;
Gun Range, $4,417.44; Water Works, $18,706.69; Sewer, $1,122.38;
Liquor, $ 475, 613.77; Construction, $107,984.29; PIR Revolving Fund,
$3,055.76; IBR Fund, $384.30; Total, $1,166,778.32
DORSEY, WINDHORST, HANNAFORD, WHITNEY QL HALLADAY
JOHN W WINDHORST ROBERT J STRUYN
HENRT HALLADAY MICHAEL A OLSON
JULE HANNAFORD LARRY W JOHNSON
ARTHUR B. WHITNEY THOMAS S HAY
RUSSELL W. LINDOUIST G LARRY GRIFFITH
DAVID R. BRINK CRAIG A BECK
MORACE E HITCH DAVID L Mc CUSKE•
VIRGIL H HILL THOMAS 0. MOE
ROBERT V, TARBOX JAMES N. OIIAGAN
ROBERT J. JOHNSON JOHN M.MASON
MAYNARD B HASSELOUIST _ MICHAEL W. WRIGHT
PETER DORSEY LARRY L. VICKREY
GEORGE P. FLANNERY LOREN R. KNOTT
CURTIS L. ROY PHILLIP N, MARTIN
ARTHUR E. WEISBERG REESE C JOHNSON
DUANE E JOSEPH CHARLES J. HAUENSTEIN
JAMES B VESSEY CHARLES A GEER
WILLIAM A WHITLOCK JOHN C. ZWAK14AN
EDWARD J. SCH WARTZBAUER JOHN R. WICKS
THOMAS M, BROWN EUGENE L. JOHNSON
CORNELIUS D. MAHONEY. JR JOHN W WINDHORST.JR.
WILLIAM C. BABCOCK MICHAEL PRIG HARD
THOMAS S- ERICKSON WILLIAM R, SOTH
MICHAEL E. BRESS RICHARD G SWANSON
RAYMOND A. REISTER FAITH LOHMAN
JOHN J. TAYLOR DAVID A RANHEIM
BERNARD G NEINZEN ROBERT J. SILVERMAN
WILLIAM J. HEMPEL THOMAS R. MANTHEY
JOHN 5 HIBBS WILLIAM R HIBBS
ROBERT O. FLOTTEN PHILIP F BOELTER
JOHN D. LEVINE _ WILLIAM B PAYNE
2300 FIRST NATIONAL BANK BUILDING
MINNEAPOLIS,MINNESOTA 55402
(612) 340 -2600
CABLE: DOROW
TELEX: 29-0605
TELECOPIER:(612) 340 -2866
1468 W—FIRST NATIONAL BANK. BUILDING
ST. PAUL,MINNESOTA 56101
(612) 227 -8017
Mr .,. .Robert - C . Dunn
Edina'City Engineer
4801 West 50th Street
Edina, Minnesota 55424
Dear Bob:
115 THIRD STREET SOUTHWEST
ROCHESTER, MINNESOTA 55901
(607) 266 -3156
December, 7, 1976
Re: Edina West Condominiums
ROBERT A HEIBERG - ROBERT L MOBBINS
JOHN D NIRBY BARRY D GLAZER
ROBERT A SCNWARTZSAUER PETER S MENDRIXSON
DAVID N. FRONEK NICK -R HAT
THOMAS W. TINKHAM IRVING WEISER
JON F. TUTTLE STEPHEN E GOTTSCHALK
CI EAT W. BART LI THOMAS W ELKINS
WIWAM A JOHNSTONE KENNETH L. CUTLER
STEVEN K CHAMPLIN DAVID M, OUINLAN
MICHAEL J, RADMER JAMES R. PIELEMEIER
MICHAEL TRUCANO GARY M. JOHNSON
JOHN P. VITKO - THOMAS W FINN _
DON D. CARLSON JAY L. SENNETT
PAUL J. SCHEERER ROBERT 0 BAYER
DAN F NICOL SUZANNE B. VANDYK
KENNETH A, IVERSON STUART R. HEMPHILL
JAMES A. RADER J. DAVID JACKSON
DAVID L BOEMNEN W. CHARLES LANTZ
WILLIAM E. MARTIN DOUGLAS E. RAY
FRANK M, VOIGT STEVEN F WOLGAMOT
WILLIAM H HIPPEE JR. J MAROUIS EASTWOOD
ROBERT A. BURNS EDWARD J. PLUIMER
MICHEL A LAFOND KENNETH W. ERICKSON
ROGER J. MAGNUSON OWEN C MARX
J ROBERT HIBBS JAMES E BOWLUS
JAY F COOK
STANLEY M. REIN OF COUNSEL
CHARLES L. POTUZNIK DONALD WEST
VERLANE L ENDORF WALDO F. MAROUART
DENNIS P BURATTI GEORGE E. ANDERSON
GEORGEANN BECKER ROBERT L VANFOSSEN
The attorneys representing Edina West Condominiums
have corresponded with me relative to the release by the City
of a portion of an easement over and across Lot 1, Block 1,
Edina Westland. The area to be released is that which lies
beneath Building No. 4 in the condominium complex. I enclose
a partial release of easement and a certificate of survey
furnished to me by the attorneys for Edina West.
If this partial release of easement meets with your
approval, we can put.the.- matter on for Council review and ap-
proval. Also enclosed is a form of proposed Council resolution
to be given to Florence'for use in.connection with the Council
approval, if you approve the partial release.
TSE /abc
If you have any questions, please advise.
Very truly yours,
Thomas S. Erickson
Enclosures
cc: Mr. Warren C. Hyde,(w /o encs.)
EDINA HOCKEY ASSOCIATION
1976=77
• I
MIDGET
1. All games
are
15
minutes running time.
2. Arena
Time -
your
starting and ending
times are
noted.on
the schedule. Your game cannot
-.. continue
boyonq your scheduled ending
time.
• 3. Be sure
to report
15 minutes prior to
your starting
game
time.
. 4. Check
thoroughly
your dates for games.
Dates
may not be
in order.
5. No overtime
games.
6. Game will be
counted
in standing as 2
pts. for
w.in, i pt.
for tie, 0 pts. for loss.
TEAM CODE
Ml__Swedes
__ .
___M4_
Canadians_____
M2 Finns
-
M5
Germans
M3 Czechs
M6
French
PRACTICE
DAY
DATE
TIME
TEA14S
RINK
Wed.
Dec.
15
10 :15-11:15
2 vs
6
Braemar
Sun.
Dec.
19
10:15-11:15
1 vs
3
Pavilion
Sun.
i
Dec.
19
10:30 -11:30
4 vs
5
Braemar
j Mon.
Dec.
20
6:20 -7:20
1
Pavilion
i, Mon.
Dec.
20
7:30 -8:30
5
Pavilion -
Mon.
Dec.
20
3:45-9:45
3
Pavilion
Tues.
Dec.
21
5:20 -6:20
4 .
Pavilion
Tues.
Dec.
21
9:00 -10:00
6
Pavilion
Tues.
Dec.
21
4:00-5:00
2
Braemar
Wed.
Dec.
22
9:00 -10:00
1 vs
5
Pavilion
Thurs.
Dec.
23
9:00-10:00
2 vs
6
Pavilion
i Thurs.
Dec.
23
10:15 -11:15
3 vs
4
Pavilion
•
LEAGUE SCHEDULE
Tues.
Dec.
28
4:00 -5:00
6 vs
1
Braemar
5:15 -6:15
2 vs
5
Braemar
Tues.
Dec.
28
6:30
3 vs-4
Braemar
Thurs.
Jan.
6
9:45 -10:45
2 vs.3
Braemar
9:15 -10:15
1 vs
5
Braemar
Sat.
Jan.
9
10:30 -11:30
6 -vs
4
Braemar
Tues.
Jan.
11
9:00 -iO:UO
5 vs
3
Pavilion
Sun.
Jan.
16
3:00 -9:00
6 vs
2
Braemar
9:15 -10:15
4 vs
1
Braemar
Wad.
Jan.
19
7:45 -8:45
5 vs
6
Pavilion
Wed.
Jan..
19
9:00 -10:00
1 vs
3
Pavilion
Thurs.
Jan.
20
10:15-11:15
6 vs
i
Pavilion
Fria
Jan.
21
10:15-11:15
2 vs
5
Pavil.ion
Sun.
Jan.
23
9:15 -10:15
4 vs
2
Braemar
10:30-11:30
1 vs
3
Braemar .
Fri.
Jan.
28
10:15-11:15
3 vs
4
Pavilion
Sun.
Jan.
30
9:15-10:15
2 vs
i
Braemar
10:30 -11:30
3 vs
6
Braemar
Wed.
Feb.
2
9:00 -10:00
6 vs
1
Pavilion
10:15 -11:15
3 vs
4
Pavilion
i
Sun.
Feb.
6
10:15 -11:15
2 vs
5
Pavilion
Mon.
Feb.
7
10:00 -11:00
6 vs
4
Pavilion
Tues.
Feb.
8
10:15 -11:15
2 vs
3
Pavilion
Sun.
Feb.
13
10 :15-11 :15
1 vs
5
Pavilion
Sun.
Feb.
13
9:15-10:15
6 vs
4
Braemar
10:30 -11:30
2 vs
3
Braemar
Fri.
Feb.
18
10:15 -11:15
1 vs
5
Pavilion
Sun.
Feb.
20
10:15 -11:15
5 vs
3
Pavilion
9:15 -10:15
.6 vs
2
Braemar
10:30 -11:30
4 vs
i
Braemar
6
CER TI FI CA TE OF SUR VE Y
FOR
NE /ol
I
� Q
1 / �
SCALE
I INCH =30 FEET
i
-STUDY l" �' /cK .4 r
DESCRIPT:ON.OF PART OF EASEMENT TO BE RELEASED: Z
That part of the easement over and across Lot 1, Block 1, Edina Westland described in i I p
Document No. 1099023, files of the Registrar of Titles, Hennepin County, Minnesota, 'J
described as follows:
a Commencing at the northeast corner of said Lot -1; thence South 00 degrees 11 minutes I
26 seconds East, 54.46 feet along the east line thereof to the southerly line of said \ J 1�
easement; thence South 77 degrees 35 minutes 53 seconds West, 112.07 feet along said
southerly line to the Point of Beginninq; thence South 77 degrees 35 minutes
53 seconds West, 10.79 feet continuing along said southerly line; thence North
a
01 degrees 09 minutes 27 seconds East, 2.53 feet; thence South 88 degrees 50 minutes
6
33 seconds East, 10.49 feet to the Point of Beginning.
S
c '-
g I hereby certify that this survey was: prepared
by me,or under my direct' supervis ion .,and
that I am a duly Registered Lund Surveyor
. under the laws -of the tote of Minnesota.
I
/ -� / -/ .- - -- _ 4i fit?• II:�N�I ; Y1fAI 1N.I.IJIiUILLIIINIi AI4:IUIU: Tld7F
Reg. �a / �,f AA!IIEP PINrR0SE. WVl �I EI CI INC C -1.' H I1 ?,w y
_ -ice 1101 Y(JPF A \'I.NIII :IIIIIII I - CNiI MANN('. ..f.1 ):•.15
RESOLUTION
BE IT RESOLVED, That the Mayor and Manager are hereby
authorized to' execute and deliver a partial release of the
easement dated January 9, 1974, from Edina West Co. to. the
City. of„ Edina and filed on February 13, 1974, as Document No.
1099023, in the files of the Registrar of Titles, Hennepin
County, Minnesota, which partial release shall cover and relate
to the following described ,property:
That part of Lot 1, Block 1, Edina West]-and
described as follows:
Commencing at the northeast cornzr of said Lot 1;
thence South-00- degrees 11 minutes 26 seconds
East, 54.46 feet along the east line.thereof to
the southerly line of said easement; thence South
77 degrees 35 minutes 55 seconds West, 112.07
feet along said southerly line to the Point of
Beginning; thence South 77 degrees 35 minutes 53
seconds -West, 10.79 fee. continuing along said
southerly line; thence North 01 degrees 09 minutes
27 seconds East, 2.53...feet; thence South 88 degrees
50 minutes 33 seconds East, 10.49 feet to the Point
of Beginning,
A
PARTIAL RELEASE OF EASE:•.E::T
KNOW ALL'.MEN BY THESE PRESENTS, That the undersigned, a
municipal corporation under the laws of the State of Minnesota,
grantee of that certain easement he
valuable consideration, receipt whereof reinaft
does forever discharge and release the tract of land lying and
being in the County of Hennepin, State of Minnesota, described
as follows. to-wit:
That part of Lot 1, Block 1, Edina Westland
described as follows:
Commencing at the northeast corner of said Lot 1;
thence South 00 degrees ll minutes 26 seconds
East, 54.46 feet along the east line thereof to
the southerly line of said easement; thence South
77 degrees 35 minutes 55 seconds West, 112.07
feet along said southerly line to the Point of
Beginning; thence South 77 degrees 35 minutes 53
seconds West, 10.79 feet continuing along said
southerly line; thence North 01 degrees 09 minutes
27 seconds East,.2.53 feet; thence South 88 degrees
50 minutes 33 seconds East, 10.49 feet to the Point
of Beginning,
from-all claims and interests of'and under that certain easement, dated
January 9, 1974, executed by Edina West Co., a Minnesota corporation,
as grantor, to City of Edina, a municipal- corporation under the laws
of the State of Minnesota, as grantee, filed for record in the office
of the Registrar of Titles in and forabove described February
as Document-No. 1099023 covering -the
IN TESTIZ40NY WHEREOF, The said cor-
poration has caused these presents
to be executed in its corporate name
by its and its
this day
• of 1976.
CITY OF EDINA
By
Its
And:
Its
1
I
-2-
WITNESSETH, That the said party of the first part, in con-
sideration of One and No /100 Dollars ($1.00)., to them in hand paid
by the said party of the second part,. the receipt whereof is hereby
acknowledged, do Grant, Bargain, Sell, Convey and Warrant to said
party of the second part an Easement in perpetuity for sanitary sewer
and water main including the right to enter for the purpose of con-
structing, maintaining, altering, repairing and reconstructing.said
sanitary sewer and water systems in and over the following described
property situate in the County of Hennepin and State of Minnesota,
to -wit:
A 40 foot permanent utility easement over and.across the following
described tract of land located and being in the County of Hennepin
and State of Minnesota to wit:
Lot 1, Block 1, Edina Westland.
Said permanent utility easement being 20 feet on both sides of the
following described centerline.
Commencing at the northwest corner of the above described tract;
thence S 21 055'42 "E, along the westerly side of said tract 314.11
feet to a point of curvature; thence along a curve to the left
(Radius = 914.93 feet, Central Angle = 4 038'03 ") 74.00 feet to the
point of beginning of the easement herein described; thence
N 62048'41 "E, 30.64 feet to a point of curvature;.thence along a
curve to the right (Radius = 142.01 feet, Central Angle = 41 029'20 ")
102.83 feet to a point of tangency; thence S 75 °41'59 "E, 196.21 feet;
thence N 85 °38'01 "E, 129.09 feet; thence N 60 °36'49 "E, 149.21 feet
to point "A ", thence continuing N 60 °36'49 "E, 70 feet; thence
N 82 °42'22 "E, 169.07 feet; thence N 30 °34'45 "E, 38 feet to point "B ";
-` thence continuing N 30034'45 "E,, 134.09 feet; thence is 77 °35'5.3
179.53 feet to a point on the east line of said tract, 34 feet south -
erly of the northeast corner of said tract and there terminating.
Together with a 40 foot permanent utility easement being 20 feet on
both sides of the following described line.
Beginning at the above mentioned point "A "; thence IT 29 023'11 "W, 40
feet.and thence terminating.
jJycll.,tC:l W16.h a TV r_1111V•.,=t utility N.:i•.7 ..V «vt. Vn
both sides of the following described line. o
Beginning at the above 1!1 ,e11LiQk1'=6 PU1.11%- D' 40
feet and there terninatinci..
The side lines of said easement are prolonged or shortened -to
terminate on the east and west line of said tract.
This instrument is exempt from the State Deed Tax.
72,
City' of G LE01 din a
4601 WEST FIFTIETH STREET • EDINA. MINNESOTA 55424
December 17, 1976 927-8861
Mr. John Pidgeon
City Manager
CITY OF BLOOMINGTON
2215 W. Old Shakopee Road
Bloomington, Minnesota 55431
Dear Mr. Pidgeon:
After a good deal of discussion and negotiations between Herb Freye, Joyce Wilde,
and myself, the following seems to be the end product for our 1977 Agreement:
1. Population estimates shall be based upon the 1975 base figure as per Hennepin
County population estimates (as per Herb's letter dated November 26, 1976)•
2. All three communities involved will administer their own grants and any other
funds involved internally. This would mean that Federal grants, United Way
or Community Health monies that any of the communities received, would not
have to be put in the pot (as per conversation with Herb on December 15, 1976).
3. Since it has become obvious that unit cost figures are not going to be available
at this time, the monetary agreement for this year will be $1.66 per capita for
a total of $75,181.40 (as per conversation With Herb on December 16, 1976).
4. Enclosed you will find an agreement written by our attorney, taking into consid-
eration our first proposed agreement and Bloomington's counter proposal to that
agreement. It is my understanding that there should not be a great deal of
problem in the signing of the Agreement (as per conversation with Herb on Dec-
ember 16, 1976)•
Herb asked me to write this letter to you as you will be taking off for the Christmas
Holidays. I would appreciate if we could have a signed agreement before our final year-
end Council meeting on December 29. Therefore, if we could have this returned to us by
December 27, it would give us enough time to prepare for the meeting.
If you have any questions, please feel free to contact me or Warren Hyde. Mr. Hyde is
back on a half -day basis, so it may be somewhat difficult getting in touch with him;
however, if you would like to discuss this matter with him, I will see that he gets
back to you.
Very truly yours,
Thomas M. Melena
Administrative Assistant
TMM /skh
ENC.
JOINT POWERS AGREEMENT
(Community Health Services)
THIS AGREEMENT, made and entered into this
day of
, 1976, by
and between
the
CITY OF
BLOOMINGTON,
a Minnesota municipal
corporation,
in
the County
of Hennepin,. State of Minnesota [ "Bloomington "] , and the CITY
OF EDINA, a Minnesota municipal corporation, in the County of
Hennepin, State of Minnesota [ "Edina "],
WITNESSETH:
WHEREAS, Bloomington warrants and represents that
its Division of Public Health is a duly certified public health
agency operating in accordance with all applicable federal
and state requirements; and
WHEREAS, Bloomington's Division of Public Health
provides community health services, including, but not limited
to, nursing services, home health services, disease prevention
and control services, family planning services, early detection
of health problems, nutritional services, and health education;
and
WHEREAS, Edina desires to promote, support, and main-
tain the health of its residents by providing community health
services, including education, disease prevention, early detec-
tion of health problems, and nursing care, at a nominal fee to
those making use of such services, and to contract with Bloomington
for Bloomington, through its Division of Public Health, to
provide such services to residents of Edina; and
WHEREAS, the governing bodies of Bloomington and
Edina are authorized by Minnesota Statutes, Section .145.914,
Subdivision 5, Section 145.917, Subdivision 3, and by Minnesota
Statutes, Section 471.59, to provide community health services
and to enter into agreements with each other for the providing
by Bloomington of community health services to residents of
Edina.
NOW, THEREFORE, the parties hereto, for and in con-
sideration of the covenants hereinafter set forth, agree as
follows:
1. Bloomington, through its Division of Public Health,
agrees to provide residents of Edina with the following community
health services [the "Health Services "]:
A. Home care services involving intermittent
home visits by nurses, aides, or therapists for individuals
or families suffering illness, with treatment to be provided
in accordance with a medical plan of care determined either
-.by Bloomington or by a qualified physician acceptable to Bloom-
ington, and periodic home visits for assessment, observation,
evaluation, preventive health techniques, and follow -up of
clinical findings.
-2-
B. Adult health services consisting of clinical
sessions in the areas of family planning, venereal disease
and communicable disease prevention, and clinical services
for well women dealing with gynecologic health screening, teach-
ing, and counseling on female health issues.
C. Children health services comprising clinical
sessions for well children, early and periodic screening, and
communicable disease testing and immunization.
D. Public health informational and educational
services, including providing any and all groups requesting
the same with speakers on health - related topics, and assisting
such groups in developing health programs.
E. School health support services involving
screening, teaching, and counseling of students.
F. Senior citizen health services, including
clinical screening, therapeutic visits, outreach contacts,
counseling, teaching, nutritional services, and well -adult
visits.
G. Counseling on any or all of the foregoing
health services, with individuals, couples, families, and groups
requesting the same, including chemical dependency counseling.
2. The Health Services shall be provided and rendered
hereunder to the residents of Edina in the same manner, to at
least the same extent, and with at least the same quality and
kind of personnel, equipment, and facilities as the Health
-3-
Services are provided and rendered to residents of Bloomington,
it being -tile intent and - purpose -of -this Agreement- to - provid
and render the Health Services equally to residents of Blooming-
ton and Edina, without discrimination in any way. In addition,
Bloomington, agrees (i) to provide the Health Services at para-
graph 1.F. at such senior citizen centers as are from time to
time designated by Edina, and (ii) to provide mobile mini - clinics
for special uses such as blood pressure testing and immunizations
at least six (6) times during the term of this Agreement, at
each of the three following locations in Edina: Edina City Hall,
4801 West 50th Street; Edina Fire Station, 6250 Tracy Avenue;
and Edina Senior Center, 7151 York Avenue South. The mobile
mini - clinics shall be set up on such days, and for such hours
during such days, as Bloomington shall determine, and need not
be set up at the same time in all of said locations, but during
the term of this Agreement a mobile mini - clinic shall be set.
up at least six (6) times, and for at least eight (8) hours
each time, at each such location. Bloomington shall give a
schedule of dates and times when such mobile mini - clinics shall
be established at least thirty (30) days in advance of the
scheduled dates.
3. Bloomington shall provide the Health Services
pursuant hereto on a confidential basis, using capable, trained
professionals.
4. All Health Services to be rendered hereunder by
Bloomington shall be rendered pursuant to and subject to public
health policies, rules, and procedures now or hereafter, from
time to time, adopted by the Bloomington City Council, and in
full compliance with all applicable state and federal laws,
provided however, that (i) no such policy, rule, or procedure
hereafter adopted by the Bloomington City Council shall in
any way affect, modify, or change the obligations, duties,
liabilities, or rights of the parties hereto as set out in
this Agreement, or reduce or detract from the kind, quality,
and quantity of Health Services to be provided hereunder by
Bloomington to residents of Edina, and (ii) all such policies,
rules, and procedures shall be uniformly applied to all persons_
receiving
Health Services
from Bloomington, whether
residents
of Edina,
Bloomington, or
any other municipality.
Edina agrees.
to adopt the same policies, rules, and procedures as are from
time to time adopted by Bloomington,'if determined by Edina
to be necessary or desirable to facilitate or regulate the
provision of Health Services by Bloomington to residents o.f
Edina pursuant hereto.
5. Edina agrees to pay to Bloomington, for the pro-
vision of Health Services pursuant hereto, amounts and on terms
as follows: .- a
A. The sum of It-M A k% Z&vt Vh'
dollars (the "Quarterly Payment "] shall be
-5-
paid to Bloomington within fifteen (15) days of the,, receipt by
Edina of each of the reports to.be given pursuant to paragraph
5.B. hereof, subject, however, to the provisions of paragraph
5.C. hereof.
B. On April 15, July 15, and October 15, 1977,
and on January 15, 19781 Bloomington shall send to Edina a
statement, certified by the person in charge of Bloomington's
Division of Public Health as being true and correct, and covering
the period of the three (3) calendar months preceding the month
in which the report is given, and setting forth, in such detail
as Edina from time to time shall reasonably require, the number
of persons served, the kinds of Health Services delivered,
the locations where such services were delivered, and such
other information as Edina shall reasonably request.
C. No payment or payments need be made by Edina
under this Agreement while Bloomington is in default under any
of the terms and conditions hereof to be by Bloomington performed.
6. In the event Edina desires to inspect the books
and records of Bloomington relating to the providing of Health
Services hereunder by Bloomington, Bloomington shall make its
books and records available at the Bloomington City. Hall for
inspection and copying by Edina, or any agent, employee, or
representative of Edina, at reasonable business hours.
7. It shall be the sole responsibility of Blooming-
ton to determine the qualifications, functions, training, and
performance standards for all health service personnel who
render Health Services under this Agreement; provided, however,
that Bloomington agrees that all such personnel shall be capable,
.trained professionals.
8. Edina agrees to facilitate the orderly transfer
of medical records from its prior health service contractor,
Suburban Public Health Nursing Service, to the Bloomington
Division of Public Health.
9. Bloomington's Division of Public Health will
communicate not less often than monthly with the Edina Health
Department, Edina Department of Safety, and Edina Department
of Parks and Recreation relative to the Health Services to be
performed hereunder by Bloomington, such communication to be
in the form of reports, conferences, or consultations, as the
respective Edina departments from time to time shall request.
Also, all reports relating to the providing of Health Services
that are given by Bloomington's Division of Public Health
to the Bloomington City Council or to the City Manager during
the term of this Agreement shall also, and at the same time,
be given to Edina.
10. Bloomington also agrees to send to Edina an; annual
report describing the activities performed and Health Services
rendered pursuant to this Agreement. Such report shall be in
5-M
such detail and form as Edina may reasonably from time to time
request. The annual report shall be sent with and in.addition
to the last quarterly report required by paragraph 5.B. hereof.
Also, at Edina's request, made not more than two (2) times
during the term of this Agreement, responsible.administrative
officers of Bloomington's Division of Public Health shall at-
tend meetings of the Edina City Council to answer questions and
give further - information relative to the activities performed
and Health Services rendered under this Agreement.
11. Bloomington shall defend, indemnify, and hold
harmless Edina, its employees, agents, representatives, and
elected and appointed officials from any and all claims, causes
of action, lawsuits, damages, losses, or expenses, including
attorneys' fees, on account of bodily injury, sickness, disease,
death, or property damage as a result, directly or indirectly,
of any actions or omissions on the part of Bloomington, or its
health service personnel, or any of its agents, employees,
representatives, or elected or appointed officials, in connec-
tion with the provision of Health Services to residents of Edina
in accordance with the terms of this Agreement.
12. Bloomington hereby agrees to obtain and maintain
in force a policy of comprehensive liability insurance and medical
malpractice insurance in the minimum amount of Five hundred
thousand ($500,000) dollars. A copy of the policy or policies
issued shall be furnished to Edina and shall be in force on the
-8-
date of the execution of this Agreement, and shall continue for
the term of this Agreement. Said policy shall be with an insur-
ance company authorized to do business in Minnesota and reasonably
acceptable to Edina. The policy shall name both Bloomington and
Edina as insured parties and shall provide that it shall not
be terminated without at least thirty (30) days' prior written
notice to Bloomington and Edina. In the event of termination,
Bloomington, prior to the termination date, shall replace such
insurance with another policy of insurance complying with the
requirements of this paragraph.
13. This Agreement shall be for a period from
January 1, 1977 to December 31, 1977, provided that either
party may terminate the same by thirty (30) days' written
notice to the other. Upon such termination, all obligations
and liabilities of the parties hereunder shall cease and ter-
minate, except that the provisions of paragraph 11 hereof shall
continue and survive such termination. Also, in the event of
termination pursuant hereto, the Quarterly Payment next due
shall be prorated and paid for only the period ended on the
date of termination, and Bloomington shall send to Edina, within
thirty (30) days after suph termination, a report in the form
required by paragraph 5.B., and shall also then send a final
report in the form of, and in lieu of, the annual report re-
quired by paragraph 10 hereof, and Edina shall pay.such reduced.
Quarterly Payment for the period.ended on the date of termination,
within fifteen (15) days after receipt of both of such reports.
14. Bloomington and Edina understand and agree that
each of them shall apply and qualify, independently and separately,
for any and all grants, matching funds, and payments of all
kinds from state, federal, and other governmental bodies relating
to, or for the provision of, any or all of the Health Services,
and any and all such grants, matching funds, and payments shall
belong to the recipient and be used and applied as the recipient
thereof shall determine, without regard to this Agreement.
15. All.notices, reports, or demands required or
permitted to be given under this Agreement shall be in writing
and shall be deemed to be given when delivered personally to
any officer of the party to which notice is being given, or
when deposited in the United States mail in a sealed envelope,
with registered or certified mail, postage prepaid thereon,
addressed to the parties at the following addresses:
To Bloomington: 2215 West Old Shakopee Road
Bloomington, Minnesota 55431
Attention:
To Edina: 4801 Nest 50th Street
Edina, Minnesota 55424
Attention: City Manager.
Such addresses may be changed by either party upon notice to
the other party given as herein provided.
-10-
e
IN WITNESS WHEREOF, the parties hereto have caused
this Agreement to be duly executed and their corporate seals
to be affixed hereto the day and year first above written.
CITY OF BLOOMINGTON
by
Its
and
Its
CITY OF EDINA
by
Its Mayor
and
Its Manager
-11-
PROSPECTIVE BLOOI .1114GTON- RI CIIFIJ:LD -EDINA
COMBINED PUBLIC HEALTH SE1.VICE
ANALYSIS OF NET "PER
CAPITA" DEALTH COSTS
. PROJECTED FOR THE FISCAL YEAR EA'DLD DECEMBER 31,
1977
1977
Added Costs
1977
.
Bloomington
to Support
Consor.ti.um
Budget
Consortium
Bud,eg t
Projected Appropriation.-Requirements
Salaries,_ Wages & Benefits
$256,728
$109,448
$366,176
Hater,ials, Supplies & Services
92,647
7,700
100,347.
Capital Outlay
2,100
1,945
4 4-5
Total Estimated Expenditures
351,475
119,093
470;568
Projected Anticipated Revenue
Patient Fees
68,000
45,000.
113,000
Grants
Community Health Act (to 7/1/77)
66,584
15,000
81,584
Senior Center; Health (to 7/1/77)
10,820 -
-
10,820
Private Agencies (United l• ?ay)
15,544
12,000
27,544
Total Estimated Revenue
160,948
72,000
232.948
Net Cost Funded by Levy
$190,527
$47,093
$237,620
Population (Metropolitan Council Estimate
5 /1 /76Yublished 6/30/76 - Source)
Bloomington
78,648 '
Richfield
43,137
Edina
48,325
78,648
91,462
170,110,
46.23%
53.77%
100.00%
Per Capita Jlealth Cost Excluding
Administration Overhead
$2.4.225
$1.3969
Administrative Overhead Charges- (Analysi•s llerewi.th)
$ 24,418
Add: Net He.all:h Provider Costs (as above),,,
-2.) 37,620
Total Health & Related Adn:inistrati.ve Costs
$262,03k)
Consortium "Per Capita" Charge
$1.54 -
` Pr.ogrzm Inceine - Piclifiield & Edina
Jlowe CaT:c $30,000 (1)UCII - e11's lle.alth
$10,000 W611 Adult
$5,000
.
V
'7
&Weer,rLCd�� ! page of pn,-C--
EXPENSE
CODE
EXPENSE NAME
DESCRIPTION AND JUSTIFICATION
.,,�
SUB -TOTAL
TOTAL
/
/COST
&02
�v
21.7 % - /ovv
�� / /v7 - W��� /� V • V ✓
V ��
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��G�
`` .......�..b. ..�.....:.�.�..;,.�,., „ EXPENDITURE ANALYSIS
t• /`/I.r-', ����c �° /i��� -�y�/ boo -, �L ti✓���✓ ��J P a g e a 0 f
a
r
EXPENSE
CODE
EXPENSE DAME;
DESCRIPTION AND JUSTIFICATION
SUB -TOTAL
TOT""
COS
o
4? 0�
x-a trr7
k4
J-1
61'ot 7-x*
xd�
a
a -- - EXPENDITURE ANALYSIS
EXPENSE EXPENSE NAME
CODE
i
p a g e o f �,..� pages
arJ i�"77
SUB -TOTAL TOTAL
DESCRIPTION AND JUSTIFICATION COST
O • r ��
0
_..,..�..... ,. ... EXPENDITURE ANALYSIS '°`°w""°"' nerraewwu,. r�. rumwe:• aawr�wsauaaa :�xz�a•ar.xra:ar.va�awwr�
C? r • -L,�, /� �di�G4 •tcm' %u v ��c G�rir o2 page o f
DESCRIPTION AND JUSTIFICATION.
�
� .� 'r1��.Sd iti'. �✓ 9 Gov
______�_,
EXPENDITURE ANALYSIS
P � b e o f � a � e s
u �.�. �
� llc-;' DESCRIPTION AND JUSTIFICATION
• ^����,v �%�'��- '�,�.�°p�`c;, cf L pages
DESCRIPTION AID JUSTIFICATION
�7
�T.G��� /� ✓.�3s.�.rc�,7Lb�•iik'�i.�[�%� y %%%'•/ �.. � "%�2.CrGGf/J'�!— _'°"°°°'.s"°'°
J
i
I -
.�
. _�,__ -� � �' G'�� -• 's �.��.�!��! ,�-v Vii' .���,.� =:
STATEMENT OF ESTIMATED EXPENDITFTRES AND
• RECOMMENDED TRANSFERS
For Year Ending December 31, 1976
Unexpended
Balance
Estimated Expenditures
Transfer
Remarks
November
30 1976
for December 1976
Balance
To
From
Mayor and Council
$ 2,293
$ 1,810
$ 483
$ 400
Less Cost for news letter and annual reports.
Planning
Administration
6,234
19,255
6,142
223,232
92
2,977
$ 3,000
Consultant -labor relations $750;Conferences and schools $1250;
Dues and subscriptions $1000.
Finance
20,656
14,689
5,967
5,900
CETA - employee -auto license.
Election
7,952*
3,100
11,052*
11,100
Purchase of additional voting machines $9600; rental of
machines(General Election) $1500.
Assessing
.13,336
13,288
48
Legal and Court Services
299*
40,848
41,147*
41,200
Professional services $32,400;Board and room prisoners
$10,000;Court Costs $1000;Less witness fees $1200.
Public Works:
Administration
7,003
4,076
2,927
2,900
Director's salary charged to HRA $1900;No secretary for
part of year $1000.
Engineering
30,202
16,923
13,279
13,200
Payroll charged to HRA $29,500;Higher cost study- computer
•
controls for water and sewer systems $11,800;Professional
services $2000;Capital Outlay $1300;Commodities $1200.
Other
199,381
195,148
4,233
4,200
Higher items for 1976 -Light and power street lighting and
tree maintenance(Payroll and tree replacement).Less costly
items- Payroll charged to HRA and cost of commodities-
various programs.
Police Protection
147,995
105,365
42,630
42,600
Less payroll cost -No replacement for captain promoted to
Chief $22,800;Did not hire additional patrolmen $11,800;
Less overtime and court appearance $4100;Replacement pay
difference $3900.
Fire Protection
88,076
68,700
19,376
19,300
Firemen charged to CETA- $34,700;Higher cost -Legal cost
$2900;Repairs to aerial $2400; Commodities $3100; Capital
Outlay -Beds $7000.
Civilian Defense
6,302
5,438
864
800
Payroll $400; Commodities $400.
Animal Cost
4,026
2,842
.1,184
1,100
Less cost of kennel service.
Health
1,268*
6,149*
4,881
4,800
Less cost summer help - Laboratory $1100;Mileage $2200
(Vehicle furnished); Commodities $100;Cost of Secretary$800.
Inspection
20,673
8,277
12,396
12,300
Less cost of payroll -No replacement for building inspector.
Contingencies
5,288
4,468
820
800
Note A.
Settlement of Suits
4,403*
4,403*
4,500
Commissioners and appraisal services -Krahl Property.
Central Services- Capital
.
Outlay
3,277
1,600
1,677
1,600
Lower cost for tire changer and lathe.Purchased during year
Lathe $834;Tire changer $625;Reserve for Hoist $1500; and
small items $364.
4 . % -
STATEMENT OF ESTIMATED EXPENDITURES AND
RECOMMENDED TRANSFER CONT'D.
N
Unexpended
Balance
Estimated Expenditures
Transfer
Remarks
November 30 1976
for December 1976
Balance
To
From
Capital Improvements
Human Relation Commission
$ 50,000
6,369
$ 50,000
2,450
-0-
$ 3,919
$ 3,900
Less for director $3000; Education program $900.
Environmental
2,100
2,100
2,100
No charges for year.
Special assessments
17,785*
1,000
18,785*
$ 18,800
Higher cost for year.
$600,759
$562,247
$ 38,512
$ 78,600
$115,900
Central Services:
General
$ 33,260
$ 98,915
$ 65,655
$ 65,700
Higher cost of insurance :Hospitalization $16,OOO;Workmen's
Compensation $26,200;Liability $36,500;Postaoe $6000.Less
cost for pensions $16000 and Commodities $3000.
City Hall
12,956*
10,796*
2,160*
29200
Higher cost of payroll $500;Light and power $600;Commodities
$1100(Paper supplies).
Public Works Building
6,270
5,500
770
700
Less cost payroll(Park & Public Works employees)$3500;
•
Higher cost: Repairs $1700;Insurance (Building) $500;
Utilities $600.
Equipment operation
9,026*
41,636
50,662*
50,700
Less cost of payroll $3400 - Higher cost items :Contracted
repairs $25,OOO;Laundry $1000;Gasoline $11,OOO;accessories
and parts $12,100;Tires and tubes $1000;Insurance $1000;
Other commodities $3000.
$ 17,548
$135,255
$117,707
$118,600
$ 700
$618,307
$697,502
$ 79,195
$197,200
$116,600
N
STATEMENT OF ESTIMATED EXPENDITURES AND
• RECOMMENDED TRANSFERS CONT'D.
We recommended transfer from Unappropriated Surplus to cover the additional
appropriation in the amount of $80,600.
GENERAL FUND:
Surplus at January 1, 1976 $ 237,219
Estimated revenue for year 4,058,973
$4,296,192
Less estimated expenditures 4,203,137
BALANCE AT DECEMBER 31, 1976 $ 93,055
NOTE A - Disbursements charged to contingencies for 1976 were as follows:
Logis - Development cost -data processing $ 5,600
Furniture
674
Appraisal- Miller property
250
Alarm service
716
Recycling ($7960 Income)
6,667
Newsletter (Printing)
3,189
Unemployment compensation
5,594
Study- Parking and Garage City Hall Area
2,859
Emblems -Ramp
472
Maps
435
Bicentennial program -net
414
Other
670
TOTAL $ 27,540
* Indicates red figure.
I
Balance reserve for commitments at December 31,
1976:
Capital improvements (Street replacement)
Capital improvements (General type)
Concrete replacements
Sidewalk construction
Alley construction
Bridge renovation
.Curb repair
Planning
Improvements -City Hall
Street name signs
Contract work -Lakes and ponds
Accounting system
Microfilm equipment and supplies
Backhoe and sweeper for bobcat
Storage loft and rack
Police- pension supplement
School- Assessing
Ornamental lighting
Reserves:
Sweeper
$ 8,500
Grader
8,500
Floor hoist
1,400
Beds -Fire
9,000
Sirens - Civilian Defense
1,500
Contingencies
TOTAL
$179,538
100,000
25,000
10,500
3,000
17,000
9,000
4,500
3,500
18,000
25,00
20,000
5,550
2,500
2,000
40,000
2,000
4,000
28,900
88,596
$588,584
December 30, 1976
Hr. and Mrs. Thomas E. Hosek
56UO Dewey Hill Road
Edina`'.' 55435
Dear Mr, and Mrs.. 2iosek:
At its,meetilig of December 29, 1976, the enclosed resolution was
adopted by. the -Ldina City Council relative to the purchase of your
property at 5600 Dewey Hill-Road by the City of Edina.
Will you please.coatact Hr.' Dalea as soon as you are ready to..
sign the closing papers?
Yours very truly,
City Clerk
enclosure
bcc: Mr.. J. N.-Dalen
RESOLUTION
BE IT RESOLVED that the Edina.City Council does hereby authorize tha pur-
chase of -the property of Mr. and Mrs. Thomas E. Hosek described as t'he �
North 401.5 -feet of the South 418 feet of the West 209.feet of „the East
905 fee't,of the Southwest Quarter of the ,northeast Quarter, Section 8,
Township 116;. Range 21 (5100 Dewey mill Road) subject to the following
conditions:
1, The total purchase price of the property shall be $58,OUO, with
no additional moneys to be paid for removal-and/or relocation
of, the house.
2. The house shall be removed from the property no later than
July 1, 197,7.
3. This offer shall be valid through January 15, 1977.
ADOPTED this 29th day.of December, 1976.
STATE OF MINNESOTA )
COMITY OF iiENNEPI N ) SS
CITY OF EDIJA ) CERTIFICATE OF CITY CLLRIC
I, the undersigned duly appointed and acting City Clerk for the City of Edina,
do hereby certify that the attached and foregoing resolution was duly adopted
by the Edina City Council at its meeting of December 29, 1976, and as
recorded in tine minutes of said meeting.
DATED this 30th day of December, 1976.
City Clerk
j
e
A '
..� vi Z �:
t)rccmber 80 1976
rtr. and Mrs. Thomas E. Hosek
5600 Dewey Hill Road.
Edina, Minnesota 55435
(2,,�
C%%11 •.l
clEdiioa
4801 wcsT /1 /TICTH STPOUT . • «�.. �.��..�..• •."-
O��Mrs
Lear Mr. and Mrs. Hosek:
Since our visit in my office last weeks part of prooperty-
consideration to our interest in all o p acquiring enough of
�,s I mentioned, the City is interested in
your property to pr llowing eclude the development of another buildabloffer, subject to City Council approval,
lot. I make the fo
ith the exception of the east 150 feet
for all-of your property w
of the south 200 feet:
value of buildable lot from aSalle,
$14,000
Ruppert & Ass. 2/18/76 App
$ 2,800
+ 20% for inflation
- Connection charges
Sewer $750
Water $400
�L50
$15,650
Current value of Lot
.600
' -i Cost of Gas Service
300.
Appraisal Fee
-750
' Attorney Cost
For property north of south 200 feet
-
4,211
(201.5 x 209 = 42,113.5 sq. ft. C
104�/Sq. Ft.)
$21,511
Total Offer
These figures are adjustable, depending on
by
the actual
the way, at
footage
the 200
you decide to keep. The lath set are,
foot mark.
id
To: Mayor and Council
Warren C. Hyde, City Manager
From: Florence Hallberg, City Clerk
Subject: New Polling Places
Attached is a memorandum from the State Planning Agency explaining the new
requirement that all voting precinct boundaries must run along "clearly recogniz-
able features ".
Accordingly, I propose precinct revisions which have been worked out with recom-
mendations from the Independent Republican Party (the Democrats did not send a
representative although they were invited), and the League of Women Voters. I
have also consulted with Harold Sand who furnished estimates on near future popu-
lation changes and made recommendations for precinct lines.
One problem that we have had to face is that there has not yet been time to
complete our post election filing. Neither has Hennepin County furnished us with
their list of voters who have moved out of the City and those who must be deleted
for failure to vote within four years. Because the new registrations are
included in our estimates, but not the cancellations, I expect that we will come
out with approximately 5% fewer voters than our totals now indicate.
In recommending these new precincts, I have tried to keep the precincts as even
as possible and still anticipate additional growth in our developing areas. I
have considered the registration habits and absentee voting habits of those liv-
ing in the apartment areas. Edina has historical) had heavy Y a percentage of
absentee voters and we have found an exceptionally high absentee ballot vote by
our senior citizens. These voter characteristics necessitate a smaller number of
voters per precinct.
In establishing these additional two precincts, please keep in mind that we will
again need additional voting machines before the 1980 election. I estimate that
we may need at least four new machines in addition to those that we rented for
the 1976 election if the apartment units now proposed are actually built.
December 3, 1976
--•4
!%remorardum 12 -28 -76
To: Marren C. Hyde
From: :Jayne W. Bennett.
Subject: Comments on Department of Public Safety Reconnaissance Study
The following are torments concerning the Management Reconnaissance Study of
the Edina Department of Public oafety, which was prepared by Cresap, 14,cCormack
and. Paget,-at the request of the City of Edina. There are several introductory
conxaents that I would like to make prior to dealing Ath the specifics:
1- I have no personal knowledge of the ability of the consulting firm
of Cresay, Mc Cormack and Paget in the Public 6afety Consulting field. I did
not meet any of the members of the individuals assigned to the study for any
personal consultation. I was never contacted by any member of the study groaip
for advice regarding past practices and their justification. in one sense
it may have been better that the past Director of Public Safety was not con-
tacted for input because perhaps a more free and objective report could be
made. On the other hand maybe some different conclusions may have been dram..
It might have added another desired dimension to the findings for better or
perhaps for worse.
2- It is always refreshing to read an outsiders viewpoint regarding
organization that you have grmn so • close to that it is difficult at times "to
see the forest for the trees." It was most interesting to read concerning
ti:eir suggestions for improvement of organization, management and operations
of the Edina Department of Fublic Safety. Naturally, the suggested chhanges
need not be followed just to justify the expenditure of the report if the
present structure of ?uthfloity does not feel their merit. Those su.'sgestions
which are constructive should be adopted and given a fair trial.
3- Edina mar_age;nent now has the unique partial year of experience with
an interi a operations and manage_ren_t since the retirement of t :p last. Director.
It has been served by an inter:Lm Director who is fire de ;�artment oriented
by e.:p eriencc in contrast to tiie l,.st Director who -v,as police oriented by-
e._,_:f,rience. It I-as also been served by a new Police Chief and. some operatio nal
co!- -nand changes( C�,;erational Com!ander.) A study hus noiv biter: made by
outsice consultants ata a report by tale former Director is enclosed. Add it_r„ ally ,
in 01. r side a::,-enc.;; has been relaTtlended for selection to conduct .1ro-:toti oval
tEStli% 1Q. poem -tions rgcU,,"lended in the consultants st!Irle'. it -.Ou d a� ^c" `hat
no. 1.L11'r h ?.s been rr.rie bb movD forviarcl recoraii.endecd ch
S for ?;ly co:�:ieints and su yestions are: based on the iOl10:J1no:
1- T, ent.., 5; - trs of a, ,- • ience oitt_ the !Edina Putdic S,fet De,_iartment,
is t%_e Director of Public Sa et,7, ��ith i,:irt of t}i3t ti ;.e in t.ce
o U"nief of Pol_ce only.
2 .1 revie:. of Un r.econnaiss=inc�D Stu,',-, b,;: the consult - -tits.
3- Per-son-al !.r:terviews viitii t:ie .irt.se.i -,t Dir_c+oi' of Public caret,
Chi.r:f Of. , ;Ol ice, v ,CrAional co: �: 1..�-, er :11d Vr i.ilrjQ police rinpart' 1e,'_t er-
sonnel. ,
4- Int- rvie:,c wit:. the omit.' i'a::ager a.:'. the Per: onnel Director.
q
inge 2
The comments and sug
&--stions will be made in the follotdng order; each major
recoamendation of the study will be. taken. from the report in context. Comment
each ma jor study re-
-ng,
will be made by an indented coament remarks fol,laai
CO=endation:
MISSION,
OBJECTIVES
AND GOALS
*..The'City Manager in collaboration with the Police Department.,
shodld prepare a proposed comprehensive mission statement
along with, a statement of specific -objectives and goals for the
near future.
comment: To -V knowledge no comprehensive miss-Lon statement or
a statement of speciAc objectives and goals has ever
been considered or made for the Edina Police Depart--ment.
In the initial stages of such preperation it may be
advisable to obtain such mission and specifics from
other agencies and modify them to the Edina Police
management and operations Problems.
In view of the co Petition for the tax dollar by all
municipal department and the overall ta)z'burclen on
the taxpayer in general, it night be well to have si:ecif&.c
mission assignment direct from the city council. The
police agencies have abwa;;s assumed the' r ms sion but it
may be too extending or too -self limiting. In recort, -y-cars
t1liere have bee'n*consi-derations given to the role of the
police serving as"deliver- boys", by serving the c-*-L tlr
� 'N
council a-rid other commssion3 with Lh--Ar minutes arid._I'Jetrl,�s.
T
.A-zi some communities the police no !on,----r invest.1grate
dalmac acciderts because of the I-Ame involvrxl tl,eir rile as
a civil investiu---a-tion .tat is cri:-atpl 'thercby. Police
have eased to
provide traffic c.ontro1_,:*,.:r cons-Lnuction areets
4 .
durin- nighway.cii�.nges and contractors ar -'.1. r,
e hir
for that task. T;iere arr., areas o-, -,(-lice
S,
ser,:-Lce that need d1r,:-ction but it must co.:!rf ti-,p City
council.
I cranc,.L- that rw,;h a mission an specific objlectives
and goals are not only deciral.."Le but necessar-_r for future polf"ce.
T t r:ie n+. rirection,. F -Dl .are nr to f
a ce 1 rea
listic
prob of perfonminn Oicl i ff More --s �.i no in, ase
4-n
ol- :ors 4_b2_o
tog e
.After scrutiny by the public, the proposed statement
should be presented to the City Council for action.
i
The City Council should adopt the statements as presented
or modify them, to provide the Police Department with a
clear, statement of expectations and objectives.
`this statement should be reviewed periodically to ensure
that it accurately reflects the mission and objectives of
the Department as defined by the citizens of Edina and
their governmental representatives.
comment: I du not understand what it meant by ffpublic scrutiny".
The general public is certainly.not gong to subject the
mission and objectives to scrutiny but if this means
public scrutiny through c- .nsideration by the city council
An public session, then I agree. as stated, city
I ouncil action is the correct source -: A formal adoption
by the city council should be considered. Periuc?ic
reviewal is desirable but mkir not be as practically
done since these things have a tendency to be set
aside after the iII!mediaby or the problem is con:; leted.
An annual reviewal by the Adninistr3tive Lieutenant
and presented to the City itanager and Cit v Co::ncil
may be suugested.
'ORGA.NIZATIONI AL
STRUCTURE AND
MANAGEMENT SYSTEMS
o The Edina Police 'Department should be reorganized to the structure
shown in- Exhibit IV -4, to:
- Clearly fix responsibility for key police functions, as well
as accountability for performance and simplification of
reporting relations ?zips.
Provide more adequately for the performance of public re-
lations; research and planning; administration; training;
and maintenance and supply.
Provide for continuity of leadership and depth of manage-
ment.
Allow for greater flexibility in deployment of the force and
foster a spirit of teamwork and cooperation between all
elements of the organization.
PATROL
DIVISION
0 1 Captain
PATROL DETECTIVE
PLATOONS SECTION
1
2 • 1 Sergeant
T s 9 4 Patrolmen
e 3 Lieutenants
• 3 Sergeants
s 24 P4trolmen
INVESTIGATIVE ADMINISTRATIVE
DIVISION DIVISION
s 1 Captain • Lieutenant
JUVENILE ANIMAL
SECTION COMMUNICATIONS RECORDS CONTROL
e 1 Sergeant e 5 Civilians • 3 Civilians • 1 Civilian
e 1 Patrolman
. , Y
STAFFING SUMMARY
EDINA, MINNESOTA
Number
Sworn
DEPARTMENT OF PUBLIC. SAFETY
,
9 • I1
PROPOSED ORGANIZATION AND STAFFING
52 1
OF THE POLICE DEPARTMENT
DIRECTOR
OF
PUBLIC SAFETY ,
a �
CHIEF
OF
e
POLICE
CRIME PREVENTION
RESEARCH,
AND PUBLIC
PLANNING AND
RELATIONS OFFICER
TRAINING OFFICER
s I Sergeant
s A Sergeant
PATROL
DIVISION
0 1 Captain
PATROL DETECTIVE
PLATOONS SECTION
1
2 • 1 Sergeant
T s 9 4 Patrolmen
e 3 Lieutenants
• 3 Sergeants
s 24 P4trolmen
INVESTIGATIVE ADMINISTRATIVE
DIVISION DIVISION
s 1 Captain • Lieutenant
JUVENILE ANIMAL
SECTION COMMUNICATIONS RECORDS CONTROL
e 1 Sergeant e 5 Civilians • 3 Civilians • 1 Civilian
e 1 Patrolman
. , Y
STAFFING SUMMARY
T pe
Number
Sworn
43
Civilian
9 • I1
That
52 1
page 4
co-,n,rqent
The organizational structure of the Edina Police Depart-!er_t as recorrrnended in
Exhibit N -4, represents a substantial ;;i:3n re in positions and ra-!k .fro*
the past structure. The following co.-Laents we made:
1- The organizational structure as reco:^!ended is sound in the basic
principles of police or-anization:-
a- Each officer is responsible to only one su;)ervisor.
b- The speific spelling out of each position and the res-
ponsibilities of the position will meet the criteri?
of responsibility.and the authority is then provided
to meet that responsibility
c- The chain of command has been :net by the flog of the
organizational chart- down and up and laterally throughout
the organization.
d- division of tasks has been met by position assignments.
2- An organizational chart can only provide the physical stru eture and
the positions are not - !e3nginful until the persons appointed who
are filling the positions are competent!;., selected, trained and then
supervised.to see that the job is done.' Each organization performs
in ratio to the competence and the initiative of the personnel to
do the job. llo two organizations will be identical in this respect.
3- The organizational structure recoc�mended will ppovide the basic
structure for all of the study recommend-ations li.t ^d.above.
4- I would opose any, redu:Aion ici. personnel less t •a n two to rrovide later
•' The proposed organization would provide one additional captain to rF- co~!:!erdatec needs.
serve as the leader of the Patrol Division; and the present Operations
Supervisor would revert to his previous position as Captain in cbarge
of the Investigative Division.
co..a "lent: The str::ctuxe in tl'!is respect re u i ns ti::' 3,� ` -•:'
structure This, .rcviecs for a co::m�'. ran.._ n ^ -_t ±= the Clnie'
Of i� O1 :iC? for l:'�:. t�lO ,.i1n forces o? the
inv-asti_ -it i`JC.
® Two staff positions would also be provided, both manned by sergeants.
The Research, Planning and Training Officer would perform
research and planning functions; make policy recommendations
to the Chief of Police based on the results of research conducted;
and develop and implement the Department's in -house training
program.
The Crime Prevention and Public Relations Officer would
initiate and follow through on various.r_rime prevention
programs and be responsible for the Department's public
relations.
oa e
cnrlent: These two staff positions are the same as jiesent except for the
o
additional duties and the co�-iensur3.te rank.
The Training officer, who is now a -,atrolraan, krill assume the
additional duties of Research and Planning and be elevated to the.
rank of sergeant. This is an advisory recon- endation in view
of the responsibilities of the duties and tin 1.rankO of S ri�eant
Will rpovirie greater degree of acceptance °cLOgiiu� °EsGr=
ganization.
The Crime Prevention officer, who is nor a patrolman, will
• assume the duries of public relations officer in addition
to his other duties and be elevated to the rablk of sergeant.
This is advisory in view of the responsibilities and duties
of the position and the rank of segeant gill provide a greater
degree of acceptance for his proposals, throughout the or
ganization.
14hether the present officers filling the positions should be"grard
fathered" in to the positions or the positions of sergeant be
filled through the Personnel Decisions, Inc testing process is
debatable, and a decision for te;,e Director of Public Safety and
•Dhief of Police to recomnenr' to the City far_aoer. I would per -
tonally favor appointraent throug:: examination as long as the
positions are not present],,, filled by serge - *,ts. rj'his varies
with a later suggestion reg- a.rd;.rg those personnel iAio are
already sergeants.
e The Patrol Division would be organized into three evenly manned,
self- relieving platoons, each headed by one lieutenant and one
sergeant; (the Division's proposed deployment is explained in the `
next part of this section under "Operational Concepts and Pro-
cedures")..
cc-=3r_t: It ::1= first thought that .this sholz?_-� b- orpo-,ed.. It,
appeared to be tol) heavy -aitli rarR ;hich wc.0d have the ere
result of taking, line ' personnel fro:i? th:: :-r :ere tne;;,
are badly needed. Hc:,re1er, after cons i,ler,:.Lle discussicn and
trought, it can. be accomplished with careful and n:3ne-atory
command surveillance. The pr---,. le cir.4_be must be that the
sergeant operates in the field and riot at tale station. '.'re
LlutAr-ant will be the station. officer. •F=urther elaboration
on this is made in the 6.:eratiods (3°riiepts comments.
o The Commercial Area Patrol would be eliminated, and the function
of providing police service to the Yorktown -Southdale Commercial
Area shifted to the Patrol Division.
comment: The latter reconmeMation that these services be provided
by the patrol division was the case in the past prior to
the CAP initiation. I would appose this recommendation}
in principle. The largest number of requests for services
are generated from this area - approximately one third of the tot a]
city services by police. The more important consideration
is the type of requests for services that are generated by
-the arealwhich are not typical of.other areas of the
community, The s,ecialized knowledge of the area and its
occupants, the ty;es of incidents, the patterns,etc, would
-not readily respo:,d to a type of zone change of personnel
rotation recommended by the study.
It would be well to keep two of the peroonnel recomerded to
be eliminated for this purpose.
An alternative would be for the. city, to provide .-core
authority to secitrity forces provided by SOu.thdale, to
arrest, investigate and prosecute offenses co- lm -tted
within the boundaries of Southdale -.and extend their
jursidiction to other areas in- nediately adjacent. Their
could be some unforeseen legal problems or operational
problems.
o The Investigative Division would be divided into two sections, each
headed by a sergeant.
- The Detective Section, manned by four patrolmen, would be
responsible for all investigative activities except those In-
volving juveniles.
The Juvenile Section, manned by one patrolman, would be
responsible for handling juvenile crimes and for carrying
out other juvenile- related activities of the Department.
comment: The suzgested breakdown is logical - .r. -1. rccol-ier_dcd uith re-
,3rd to the two divisions of detect._ve and juvenile.
i f inJ. c'i- :ai-rce.ment � Ott': tC!e numbers Z>a'_t'1'.(' to each division.
Since �!nv ':ile o`fe : -'. r account for tine .01jor number of crimes
it !c e-: not appear logic {1 to onl to persons t,, t!'Li_s
,vision. It appears that a serEe2 „t a-nd4 three
to ..gn-;' t:o ti-.e rlAel ti.vc liv-si.on u.(' and t..,o
be Z:;;;:�nt =,_? to ':_ .✓CI:..�_� C!i:_ ?_i�Cn 35 3 '?Bic
O�G::.: "uting BSs�"n:.lcr-J -. /,:,,liable 1SSl nTiet�t:, could b° filiC�.E b�' t�lP.
^.'yes tip; +ti -e '.1 )tn r, in, iccorOan. -e with case inve_ ti; 1�'_On. n e..
.ti
pa he
o The organization and functions of the Administrative Dsvision would
remain the same; however, it would be headed by a lieutenant having .
clearly defined- functions and areas of responsibility.
conment: This position merits an increase in rank to Lieutenant if
the duties as decribed in the U.:-erational Concepts and
Procedures are adopted for the position.
As in the case of the Training officer and the crime pre -
vention officer, should the position of adalinistrative
Lieutenant be automatically filled by the present rank .
of sergeant person. Again, another variable arises which
is different than each of the others. The present position
has rank, the other tww positions do not. It should proba'oly
be treated as a new position since the incre. +se in rank is
recommended but tnis may not be fair to the present sergeant.
This is a toss up -a decision for com*n.ind based on the changes
which may or may not result from other testing.and.promotidnal
results.
a The Chief of Police and his key leaders should reinforce the positive
program, already in progress; for improving internal communications
within the Department; this should include frequent staff meetings at
which leaders through the rank of sergeant would attend. c
The present set of General Orders and Procedure Directives
should be carefully examined, and those that are unclear,
contradictory or of marginal utility should be eliminated;
this would assist the ahief of Police and his key leaders in
clarifying and transmitting to Department Personnel the
operational procedures and actions expected.
The revised set of General Orders and Procedure Directives
should be kept up and improved; they .should also be enforced
consistently and regularly, and apply•to all members of the
Department. '
,oment: I er �r�:';n at 'east M g
ice month'_/ sta' m: ''.tip _ xrd i��ri!an�
,"1
;•ree!.ly meetings during the change period of implementation
of the recommended promotions and the administrative and
operational changes. Sta:'f meetings should include through
rank of sergeant. Stall-•f m<:etingas should be attended Frithout
overtime since personnel are mar- .ge"ment teal members. Some
meetings should be held at varied tirres,including nights
to be fair to all personnel.
General Orders and Directive siiould be revivied in the light
of recd .,rend:- ).tions and changing la.tis and operational procedures..
Inc;;' should bf revie�-ied anntj l , alter that time. 'line Ad.r:iir_istr-
ati-e Lieutenant should be res;;ons -Lbl for the r_,ugh draft.
-Lnternal co n:aunication3 is a .,_ jor prot>1 c in ti:
page
® The Chief of Police and his key leaders should make every effort to -
clarify the responsibilities and functions of key supervisors and staff
personnel; these personnel should be made aware of what they are
accountable for, whom they report to, and their working relationships'
with other management �sonnel-.-�- -•.
cament: Through6ut the study it has been reco«^rended that each
member of the department or each classification of :cork group,
be assigned specific responsibilitihs and functions.
The first recomnerdation was for the city council to
set forth the mission and specific.objectives. The city
manages has specific responsibilities by charter.
Each Command officer and supervisor should have timitten
responsibilities to avoid conflicts and to provide guide-
lines for each superior to make sure that each is fulfilling
the responsibilities of his position and assist management
'in providing sufficret authority to fulfill them.
OPERATIONAL
CONCEPTS AND
PROCEDURES
l
. i
e Operational'policies should be modified in the following ways.
"Imbalance" the number of patrolmen deployed by shift, j
• to anticipate workload.
- Redefine beat zone boundaries, to concentrate patrol deploy-
ments in areas which have high incident workloads and to
evenly distribute patrolmen's workloads.
-• Emphasize the conduct of adequate preliminary investigations
by patrol officers who initially respond to the scene of a
reported crime; this means acquiring every possible lead that
might assist in the identification and apprehension of the per -
petrator (including neighborhood canvass when indicated).
Encourage patrol officers (all equipped with portable radios)
1 to get out of their vehicles and communicate with citizens,
school children and business people, when the opportunity*
presents itself, to expand general non - enforcement contact
I
with the people of Edina.
Encourage officers to perform quality police work that is
not necessarily reflected by statistical reports on their
-activities.
page 9
Imbalance is a descriptive term but is another way of saying that it'should be
balanced. Attempting to assign personnel man hours in relation to needs by
day. of week,, shift and area is nothing new to the Edina Police De; artment. 'The
Random Patrol Study utlized two years of time to accomplish this goal. It had
its disadvantages and another modified metiiod should be uesed since titia was
probably too sop}isticated and expensive for this size department.
It is recommneded that a balance between the BCA statistical computer report
and the immediate day to day operational requests for services that reflect a
short term crime occurance be used to assign manpower and shifts. The cowhand
personnel through the rank of Lieutenant and the Administrative Lieutenant
should make these determinations, assisted by the input of the planning and
research Sgt and the crime prevention Sgt.
It, Is my understanding that written policy has already been formulated to
provide an extension of duties to thepatrolman at the grime scene. Tilis must
be followed by adequate training and supervisory and cowhand attention. It
is advisable to provide more responsibility to the patrolman for this function.
It may even be advisable to withdraw some of the investi`ative or juvenile per-
sonnel for this emphasis or assigning.tiiese personnel by shift to assist in
the training of the patrolman at the crime scene to become-an evidence technician
person as part of his patrolman duties. This would avoid the victi -m waiting for
laboratory -or special personnel and would increase the confidence in the p�l_..ce
department on the part of the public.
It is advisable that officers get out of the squad cars .ard meet tine public.
'vfhile squad cars, with mobile communications added a r_eedeA dimension to police
efficiency, officers have tended to go to the other extre:ae and lost personal
contact with the public they serve.
o The following example of patrol deployment under the op,:rational .
policies outlined above, .based on the recommended organizational
structure and available workload data, should be adopted for testing
and later refinement.
- Each patrol platoon should have eight patrolmen, one
sergeant, and one lieutenant.
- There should be one leader present each day (the lieutenant
or sergeant); some days, both would be present.
Accounting for days off, illness, vacation and other absences,
there should be an average of six patrolmen available for duty
per day.
- On the day shift, five patrolmen should be used in art equal
number of beat zones.
On the evening shift, seven patrolmen should be deployed
in an equal number of beat zones.
On the night shift, four patrolmen should . be deployed
in an. equal number of beat zones.
page 1v
s Minimum platoon :nanning levels should be established so that patrol
forces are not inadvertently reduced below acceptable levels.
A minimum of four patrolmen on the day shift, five on the
evening shift and four on the night shift is suggested; for
_ example, if the evening platoon supervisor finds on a certain
day that the manning for his shift has fallen below five, he should
have the authority to call back the required number of off -duty
personnel to meet minimum manning requirements.
• Continuity, of leadership should be maintained by having the patrol
• platoon on the midnight shift in a particular month loan sufficient
• men to the platoon bn the evening .shift; different men should be
loaned each time tlis occurs.
Under this arrangement, each patrolman should be working
89 per cent of his working days on the street with his regularly
assigned platoon, and only 11 per cent on loan to one of the
other platoons.
Not only is this sufficient stability to provide for unit integrity -
and continuity of leadership, but it also offers a desirable
amount of crossutilization so that the -men in different platoons i
can become acquainted with each other and with different leaders.:
0 Patrol platoons should rotate shift assignments, 'and patrolmen should
operate in different beat zones on a regular basis; this would allow
patrolmen to gain exposure to various types of patrol activity in
different geographic areas of Edina, thereby helping to develop their
overall comprehension of the demand for police services in Edina.
co_.-, i ent: The examples giver_. in the study for phtoon d• velop er.± are
just t:`:3t, examples an-' are not hard cut rules. i`any depfirt:^ents
use variations of manpower assignment that :ire just as effect ve.
ho::ever, the patoon system has as much to sa,y for it as other
systems, even though it is not a psnicea for utilization of
m:a.n !tours effectively and efficientl;�. 'j'c:e Most effective tive t :tit_L .1cn
of man hours are basis; set shifts nith flexible ^t:3n o:tier s -ecial
assicTno.e-i:ts in accordance ;pith need. The drati-rback to this is the
cr:�z;y hours of dut-.- that reult and some morale rsroblem due to
per sor::::l never_ kno -Any iihen they are working. business • does use
t : -is method is employing special ;�ersonael for busy periods ar..A.
seasons.
` Le a—_s_ of a Lieutenant and a SirrEc ant a: pe :rid to be
an ovs'rloadino - Ah Chiefs __-7 ro ir: inns but is a rr: ;rvabl��
rank rrar_�er:ent if ti,e serLe -,.nU is truly thi : field officer
tnat i should be �ind must be if t_,!e ti;yste t is to ,Tork.
I ?a nog. -- c—' :s3ar ly believe tl-nt mt:n would be siditr -.? bct�%r.een
-:KiI's to acct:;: fish -an acqu, --t'_n ted relati�,n :hip ::ith Ut ier
in i ":'r?- �_':_;. l.ross po"iinization C't' this ;U -t c-ir: lc:id. t0 as ^tan.
as
age
I have never believed that an officer can become *yore efficient
by spreading himself over more territory. ne becomes more efficient
by being assigned to a specific shift, to a specific area, in
order that he absoul.tely knows everything there is tokno:J aboat
ttiat assignment. if he does not have the incentive to do ti:is
for one shift and one area, he gill not h -:ve it for a broader
area and hill only decrease efficiency t1arough o;.:portunittl to
excuse himself on the basis that "he carrot do it 311." By
specific assignment he is held responsible for that territory.
and he has the autthonity to be held respobsible. The people
know him, the business :nan knows hL•n aiid he knows the area.
"e should only be drawn out of the area if he shows himself to
be efficient and another area demands his skills or if lie is
• needed te.n_.oraily in other areas to assist in special problems.
Boredom is f• state of mind and activity. a good officer will
find activity just as a scientist will discover the most minuts
of organisms or spend a lifetime in a veryli:nited research area.
ne can adpat all of the specialties of police trainirC. to any one
area, as well as any other area. It was a person on guard duty that started
.fatergate.
I make this point very emphatically because there is s graAng
tendency in police work to avoid responsibility and •accountability.
s The responsibilities and functions of the patrol lieutenants and
sergeants should be clearly defined so that they do not overlap . .
or conflict..
The lieutenant should be responsible. and accountable for
all, actions of his men; he. should periodically evaluate
their performance; interface and coordinate the actions
of his platoon with those of other platoons and organizations
within the Department, and ensure that his men are well
trained and aware of Departmental policies and procedures.
The sergeant should be responsible and accountable for all
activities of the platoon when the lieutenant Is not present;
he should assist the lieutenant in evaluating performance,
and should have primary responsibility for platoon scheduling
and for the familiarization of new patrolmen with actual patrol
operations.
» Both leaders should spend significant amounts of their tirze
in the field evaluating and directing their pe r-sonnc•l in day -
to -day operations.
^(? ? v: �n::" 'CO:'�'!:n _i.t101?j are ;1 11 Ti� Ase`�
out prior t giro: otion3 .t'V -) �,'1 ce" in o' r :0A-- ,7^'.9 1`:� S:.•'• 'i "' �E
St ; Vl
4 iit; i'.i'Jt ril �'E: �.1C?g liL�F'(:, ".1�t�'.r :if'nr `—.1 1C�1 `lt'lt_on.
Beat zones should be established based on a careful analysis of the
location and frequency of reported incidents; a variety of beat zone
boundaries should be determined so as to permit the.assignment of
one man per beat zone based on the actual nt:uimber of patrolmen
reporting for duty on a particular day.
A copy of each be zone's boundary guide should be provided
to patrolmen and dispatchers.
For example, if the Department establishes beat zone
plans A, B, C, D, and E corresponding to four, five,
six, seven, and eight men actually on duty, and the
• night platoon leader finds•he has five men scheduled for
duty on a particular night, .at roll call he would announce
that the platoon would be operating under plan B and would
notify the dispatcher of that fact.
comment: It is not as .impo. taut to have variable beat zones as it is tb
have daily analysis, weekly analysis and monthly analysis to
determine the type of operations within arty beat structure.
A basic beat pattern based on annual statistics is best with
special variations provided by the Captain and Lieutenant,
after consideration of sugr-estions bydnini�tr �tive, cri�ae
prevention arid planning and research personnel. The shift
Lie:,:tenant would furnish to the dispatcher the shifts variations,
this must be clone daily in accordance with weather, crimes the
day before, personnel avaialbility,etc.
o The, Detective Captain and his key subordinates should establish
.wen-defined, documented procedures for screening incoming
Offense•Reports, to establish case priorities and to assign cases
to individual detectives for follow -up.
.- Cases should be screened on the basis of their soluability
and presence of leadsa
A case assignment and status register should be developed
that details pertinent information on who Is responsible for
initiating the 'case and for following up its status (e. g. , closed,
awaiting further leads, etc. ); the case assignment and status
register would allow detective supervisors to monitor progress
on the case and would allow the interested patrolman to find
out who is following up on his case and its status.
Detectives should ordinarily work on follow-up investigations as
individuals who request help from other detectives or patrol officers,
When needed to make arrests or W en the nature of the case demands
We efforts of more than one person.
paje 19
If aspects of the initial Offense Report are• not clear, the
detective assigned to the case should contact the patrol
officer who wrote the report to: clear them up.
Detective supervisors should give increased attention to the tasks of
managing and evaluating investigative efforts. _
A system of quality control of investigative cases should be
established which feature monitoring of backlogged cases
and supervisory review of cases for completeness before
closing._
comment: All of the suggestiona in this area are excellent. All of them
should be carried out or implemented. riore importantly., even
though they are written, they must be very carefully supervised
because investigative personnel can become so flexible that
it .is easy to become lax unless the individual has excellent
delf discipline. Daily reviewals must be made to deter.:iine what
-.has been accomplished and why not. Praise is df course in order
when the job is well done.
PERSONNEL
MANAGEMENT
AND TRAINING
® The Research, Planning and Training Officer should examine current'
in -house training programs and modify them to increase training in
job- related areas; the training program should include:
Abrief.- structured training program for new recruits
before their scheduled attendance at the Minnesota Bureau
of Criminal Apprehension, and a supplemental, course for'
BCA graduates- relating to specific Edina Police Department
policies and procedures
A separate program of instruction for patrol officers and
detectives, .geared to strengthen recognized areas of
weakness in Department patrol and investigative operations
and to keep patrol and detective officers abreast-of new de-
velopments in law enforcement patrol operations and invest!-
gative techniques
A plan for attendance by police officers at outside seminars -
and short courses relevant to their duties or expected duties,
and geared to the individual needs and training programs of
each officer
page l'
- Use of special expertise gained by officers who have attended
outside courses, or use of the services of Edina residents who
have atirtise in areas that are distinctly related to law en-'
e
forcement. '
® in order to maintain and improve its effectiveness, the Department
needs a core of well- trained, effective and professional supervisory
personnel; therefore, the Research, Planning and Training Officer,
in cooperation with the City Manager's staff should develop and im-
plement a supervisory training program designed to educate super-
visory and potential supervisory personnel in basic management and
supervisory, techniques and practices. .
co:nrnent: Concurrence in all aspects of the above reso. mendations,.
It is merely a matter of "how soon can it be done" yra
then making it an ongoing program.
• Responsibility for firearms training should be transferred to- the .,
Research, Planning and Training Officer.
o A.n awards and citation program should be initiated, with formal j
and special awards being made for outstanding achievement or i
superior performance.- j
A local service club or civic organization might be interested
in recognizing a "policeman of the month" or "policeman of j
the year, " with special publicity.
i
® Department leaders should place emphasis on positive motivating
steps rather than negative ones; suggestions by members of the
Police Department should be considered and, if not adopted,
reasons given.
o The Police Department should adopt a personnel evaluation system
under which each member's performance is evaluated semiannually
by his supervisors against the expectations established for his position.
As written evaluations are accumulated, the "track record"
established should have considerable• weight in the selection
process for promotion.
- Every Department member should be evaluated by his two
most immediate supervisors, except for the captains, the
Administrative Lieutenant and the two staff sergeants - each.
of who ' should be evaluated by the Chief of Police.
- The present evaluation form used for patrolmen should be '
redesigned to reflect appropriate job - related evaluation
cafe €Tories.
acre 1
comment: The various statements a:O recommendations of the.above
are germaine and should be adopted. I would suggest utilizing
the IACP.ResP►.rch Section for determination of -.an evaluation
form applicable to the job related requirements. I mm sure
that work must have been done in this area that updates
prior efforts.
An employee really wants to know where he stands, even though
the syte'n cannot be perfect . He feels better about hiriself and
his relationship to his job which is a -qor portion of his life.
The supervisor or rater learns more about his employee and
about himself as he in turn is ra -Veda
8 The Department should abolish the rank of detective; detectives
should hold the rank of patrolman and be subject to reassignment'
to another section of the organization.
co-maent: I have often corlmented on this sa: -ie suggrzst ion but never
did anything about it. I have never .^een of the opinion
that an investigator is any more valuable thAn a patrolman.
This is not dealing in personalities but hopefully in
tasks performed. The privileges c rxl tut prestige of the
investigative position would make it naturailydesirable
even though it did not pay more.
Investigative personnel should be subject to reassignment.
Uniformed officer should be subject to reassignment. The
end goal is who in the department roster can best get the
job dune that needs to be done in any ar-ca.
Investigative p- srosnnel should be a, signe;l to.tnose tasks qs-
needed, not on a permenient basis. It rna;;, be gilt two persons
could 11 -anale the teaks one month and. seven nee ^ed t ►e next
month or some other system of assigi ^gent sho-116 he utilized.
Detective sergeants should also be subject to reassignment;
this would allow them to gain experience in other aspects- of
police work and administration, and allow them to be evaluated
by other supervisors.
ca—maent: Should there be a supervisor other than the Capt?in
ah-) should review and assign? —:tin, this is not
personalities but hopefully an obinc:tive look at the needs
if' the answer is yes —then tui:ey should b° tr.insferable.
page 1
o The policies and procedures for promotion within the Department
should be clarifies, documented and adhered to; the criteria for .
promotion at each rank should be defined in detail; and piromotions
should be open to all qualified members of the Department.
The promotion process should probably involve a written
test, the results of which reflect the candidate's knowledge
of and ability to perform the requirements of the higher
position; and oral interviews in which candidates are queried,
on job - related issues. 1
The candidate's previous written performance evaluations
should have coAsiderable weight in this selection process.
coament: '_ .'No objection to this reco.- nendation. The tPstirg process has
been dealt with in another recommendation seperate from this re-
port.
Performance evaulations or track record, should become a part
.of the promotional process as it often is now in an'ir�direct
way at the time of the oral interview hearings, and final
.selection considerations review.
® The Educational Incentive Pay Program should be phased -out and .
replaced with the "master patrolman" designation.
e The designation, 11master patrolman," is designed to:
Help offset inadequate opportunities for promotion, and
provide an additional incentive for capable officers re-
maining in the Department
Reward tangible superior .initiative and performance
Allow capable patrol officers to earn increased pay without
having to leave patrol work, and to emphasize the importance
of general purpose patrol officers in accomplishing the Depart-
ment's objectives.
a The master patrolman designation should not be a rank per se, but
rather, a special designation which can be awarded or terminated by
the Chief of Police based on performance and other factors (of which
education can be one).
- Testing should not be involved in selection for this
designation.
- Neither should it be necessary that one be a master
patrolman in order to apply for appointment as sergeant.
pa g e 1
coinent: I do not believe that the educational incentive pay
progr -.m should be phased out.
I do not believe th.4 the master p3tral�un designitio::
sliould be adopted.
Phasing out the educational incentive pay prograrm would
be a form of n r reve.se discrimination ". dhere certain
personnel not benefiting under the educational incentive
pay progran would now by essentially benefittirg under
the master patrolman designation, the reverse would be
established, Viose would education wrould be non benefitUng.
'Wrnich is most needed the educated police officer or the non
educated police officer: While there is no guarantee that
the. educated . o.i fic er will make the best police office;• it
!must be assumed that if he has all other gnalifica,tions
desired that education is a plus. If he does not have
all of the other qualifications then he should be elinin.ated
in the probationary period or the selection process.
The master patrolmandesignation is essentially another
term for lorgivity pay. if that is what the department
should have then call it that. Few administrators would
resist the tendency to per,-it over an evolutionary perid
of time to allow all patrolmen to become master patrolmen.
To maintain the generally superior physical condition of the Depart-
ment's personnel and to help to avoid incidence of heart attacks,
high blood pressure and other circulatory problems; the Department
should initiate a physical fitness program.
According to a recent survey of 291 police agencies, 780
officers were granted early retirement because of medical
or physical disabilities; the leading causes of such retire•-
meats were heart attacks, high blood pressure and circulatory
problems - conditions which can be avoided through maintaining;
good physical condition..
The program should involve an annual physical test (e. g., .
stress test) to evaluate each Department members' overall
physical condition, as well as inducements to participate in
the program (such as_ free membership at the local YMCA
or health club)
co^.:•n-nt: This recormriedation is man-1--lo ^yr for the ps.. sicai,
emotional <a.nd.mental r:ell being of a police officer.
His stability in these areas. :weans taut the cozmur.ity is
better served.
The city should pay for a men :be rship in an orgarsized
physical actvi ty club area. careful reconl..s ::-L-Zinta.ineO
on p Zysic al exer•.cize ;.,r•os. alas ar::a Condition by the clog.
hnnual p:iysical s iould be paid for by city and rerluired .
naae, 1Q _
ADMINISTRATIVE SERVICES,
LOGISTICS AND FACILITIES
o The responsibility for supervising and directing the dispatchers
should be clarified.
They should report to the Administrative Lieutenant for
administrative support, training and reporting procedures.
- They should be under the operational control and guidance
form their duties.
leader of the platoon for which they per
o
Page 18 -A
o The responsibilities and functions of the Administrative Lieutenant
should be defined in detail, including:
a
The
maintenance repair, record - keeping and acquisition f
-
of all vehicles, radar units, breathalyzer, portable.breath -- .
testing units and all other equipment within the Department
The development and coordination of Edina Emergency Pre-
pardness- and Civil Defense Program, as Coordinator
The administration, direction, equipping, selection and
control of EdinaIs Police Officer Reserve
- The development, review and approval of'Departmental
General Orders and Procedure Directiveer,
The development, review and improvement (in collaboration
with the Research, Planning and Training Officer.) of appropriate
records and information systems to support the Department's
operations
Provision of assistance to the Chief of Police and other key
supervisors in establishing Department budgets and policies.
® The Department should establish clear procedures for the handling
of physical evidence.
In particular, the Administrative Lieutenant should be
responsible for ensuring that physical evidence is kept
secure, that adequate records are kept on it and that it
is inventoried on a regular basis.
® The Department should make full use of its current.records system
(particularly the analysis of incidents performed by MINCIS), and
should aggregate and analyze other data.*
The Administrative Lieutenant and the Research, Planning
and Training Officer should initiate a program. in which the
results of analysis performed by MINCiS are used to help
structure the Department's deployment and shift manning.
They should also develop and implement.a program well for
as
collection and analysis of response -time data
other statistical information and occurrence of incidents,
by beat zone.
T",A:. ! t z.re recaamerdatlon is dejf`':1T. iv-3
rt _.nA '�l:^;3�''�_C f.0 1:'_'UWIOt.P C1- '�i['t. "iCC'.t, f'.`i1[:1C1"1���r
a 1
Daily activity sheets, and reports generated from them, should be .
eliminated because they are of little managerial value, because they
represent an —nnecA i-
)p ssary reporting burden on patrolmen and because i
activity information is already collected and analyzed by the IAMCI.S
.system. i
caurent: rather than abolishing, I would consider another basic
possible check of f form or less time consuming form of
brief resume of activity at end of shift -with cazunent -what
could I have done that I did not to-better provide service.
Equipment that is not used or that is of marginal utility should be
evaluated in terms of its potential use for the Department and,, based
on the results of this evaluation, should either be placed in service
'br disposed of. -
The teleprinters should be removed from the patrol vehicles;
if it is determined that the volume of sensitive information
- warrants some type of secure communications, the Department i
should investigate the use of a radio 11scrambler,
comment: I do not know the utilization henefit or freeliency. go- viously
if it is of little use it should be abolish-4. Scramblers
are expensive too but would accomplish part of the purpose
of secrecy or privacy of message transmission, or burglary
.ti
of police transmission. Privacy is not the only advantage
of teletype however. Clear messages can be used with the
exception of privacy an -! telep; e :Mould appear to zccompi sh thhis
purpose as well as scr=y.:ulers to some degree t least and vould
be less costly than a con, -lete change over. I do not ;pant to
r
:_lake a conclusion on this reco:r:
�en'�,tion because ^yore insor:a:ation
is needed.
paged®
The Department should investigate the costs and benefits associated
with changing the vehicle replacement program to one of replacing
vehicles every three months.
The prograrq involves establishing an agreement with a local.
Q dealer to provide standard civilian cars to the Department on
a three -month basis; equipping the cars with detachable siren. .
and light bars and prisoner- shields, and the use of the cars by ,
patrolmen for three months after which they are replaced:
• The three -month vehicle replacement program has several, advantages
which include:
- Police cars will be.turned in ever three months at
Y (
approximately 15, 000 miles), thus greatly, increasing i
their trade -in value i
- Police cars can be equipped by the dealer according to
seasonal driving conditions (e.g., air conditioned or '
snow tires mounted when needed)
Police cars*are virtually"inaintenance free and would be
under warranty for most of the three months they are used
by the Department.
co:-a gent: I do recoi-=ed adoption of ti-Lis prop am. The it-cm is too
costly due to loss of cost efficienc;r being .the gre-Aest
at the time t: e vehicle is driven out of the garage, after
purchase. The down time of the vcnicie d _rirg transfer of
equipment which is peci- lize:d and fcr the squad
car during charge over to near car. Zile warrlhty period is
usually thr: period of most adjustment in a new vehicle arc-i
if tl ^ bidder is substantia:! list. nk;e --ur ;, from Ed r1A tite
�ersor_nel time in trariss?. >orting t:> and fro .!I the bidder lot :.tion
would bn expensive.
P.:st ,�rogrs.�is do not inr? cate ti:at an .in:'.ivic?;aal Iri:e ho-: -e
vchicl�7 for police officers is necessarily productive in_1.er :.!s
of lo:rer crime rates or adC'itional scrti_ic e and therafor i_
not r.-cn:nmended
page 14
I :,could like to make two additional recommendations:
1— The Director of Public Safety as a seperate promotion_ not be.
considered. The present system of a dual role as Director of
Public Safety and Police or FireChief and. Director. of Civil
Defense, should be maintained. I do not believe ir_.a co- munity
the size'of Edina that a seperate position with seperate Chiefs of
Police and Fire can be monetarily justified..
2— In reviewing the recommendations of the study the subject of the
relationship to the. police budget was discussed. It would app ^ar
that once the budget request is rade by the department heads,
• reviewed by the City Manager, reviewed. by the Finance Director
and passed by the city.council, that the bottom line of the budget
should be the operational consideration for. the department head.
e should be given the responsibility to stay within the bottom
line except for those unforeseen emergencies that no administrator
could forecast. Given this mandate he should be permitted to
adjust line items within the budget within the limitation of the
bottom line. Persons foriegn to the individual police department
or public safbby department budgets should not be per, - ,fitted to
adjust, the budget except at the direction and apr�r•ova.l of the
city manager and writh full. kno %dge of the dep art.ment. head.
The department heed should have aut`iorit� to ap,�l;r for emergency
funds from the city contingency funds and be :nsible for. full
justifca.tion and explanation as to vrhy these fuc!-.Is ::ere not . khkkke
requested. in the budget. "e should not. be resp:,n amble if the re�t.est
were made but not appro ved.
JOINT RESOLUTION ESTABLISHING THE
HENNEPIN COUNTY` CRIMINAL JUSTICE COORDINATING COUNCIL
- WHEREAS, the parties to this joint resolution recotnize the need for criminal
justice-system planning" and coordination on a countywide basis; and
WHEREAS, it is the sense of the parties hereto that the effectiveness of
such planning and coordinantion on "a' countywide basis would best be served
by the establishment of a criminal justice coordinating council consisting
of representatives.of the parties hereto for the purpose of coordinating
activities which 'will ` improve "and- strengthen law enforcement and criminal
justice, encouraging research`an& development activities directed toward the
improvement of law enforcement'and criminal justice and assisting in the dev-
elopment of new methods for the prevention and reduction of crima and juvenile
delinquency; and
WHEREAS, the Omnibus Crime Control and Safe Streets Act of 1968 (P.L. 90 -351),
and acts amendatory thereto, encourages and provides for the establishment
of criminal justice coordinating councils in major urban areas to assure
improved planning for and coordination of'criminal justice agencies and acti-
vities within those jurisdictions;
NOW, THEREFORE, BE IT RESOLVED that the Hennepin. County Criminal Justice
Coordinating Council be established in accordance with .the provisions as set
forth in the''oper:ational ,:;bylaws- And,:.gursuant, to,.the *,provisions of the Omnibus
Crime Control and Safe Streets Act -of 1968, and acts amendatory thereto; and
BEu ,IT- ,.FURTHER._RESOLVEDr,that' +;the City of Edina agrees to participate as a
member of the Hennepin County Criminal Justice Coordinating Council.
ADOPTED this 20th day of December, 1976.
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA ) CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Edina,
do hereby certify that`the attached and foregoing resolution was duly adopted
by the Edina City Council at its regular meeting of December 20, 1976, and as
recorded in the minutes of said regular meeting.
WITNESS my hand and seal of said City this 11th day of January, 1977.
City Cler
r
r0
HENNEPIN COUNTY CRIMINAL JUSTICE COUNCIL
312 Fourth Avenue South
Minneapolis, Minnesota 55415
Phone 348 -6497
December 10, 1976
Mr. Warren C. Hyde
Edina .City Manager
4801 West 50th Street
Edina, Minnesota 55424
Dear Mr. Hyde:
CO- CHAIRMEN \�
THOMAS L. JOHNSON
JAMES E. SHAW
VICE CHAIRMAN
VICTOR E. MILLER
Enclosed please find a copy of a Joint Resolution and Operational Bylaws.prepared
under the direction of and approved by the Hennepin County Criminal Justice Council.
It is intended that these documents will serve as the mechanism for re- establishing
and re- organizing the Criminal Justice Council to serve "as a forum through which
local units of'government in Hennepin County may, by association, consultation and
study, cooperatively promote improvements in the criminal justice system which tran-
scend departments, agencies. and the geographical boundaries of the individual com-
munities."
As you know, the Council has, since 1971, been functioning as a criminal justice
planning agency for local units of government in Hennepin County. In this capacity,
the Council and its staff have assisted local law enforcement and criminal justice
agencies to improve the justice system in our county through a variety of program
planning and coordination activities. A primary example, of course, is the lead
role played by the Council in coordinating the public safety communication system
and 911 emergency telephone system planning efforts which recently resulted in the
establishment of the Hennepin Emergency Communications Organization (HECO). Also,
the Council has functioned as the countywide LEAA planning agency for units,of gov-
ernment in Hennepin County.
Based on the operational experience of the past five years, the Council has identi-
fied the need to re- organize and re- direct its efforts in order that it may better
serve the interests and needs of local units of government in Hennepin County. Ac-
cordingly, the Council has devoted considerable time in the past several months de-
veloping a joint resolution and a new set of bylaws to serve as the mechanism for
re- establishing and re- organizing the HCCJC. It is intended that the major accom-
plishment of this re- organization will be to, first, meet the intergovernmental and
interagency coordination needs of municipalities in Hennepin County and, second,
to assure compliance with the requirements of several federal laws and programs.
The enclosed Joint Resolution and Bylaws were approved for distribution by the Hen-
nepin County Criminal Justice Council at its monthly meeting on December 8, 1976.
These enclosures represent the culmination of a cooperative effort which included
the direct'participation of representatives from the city of Minneapolis, suburban
units of government and Hennepin County. A special note of. thanks is owed to Pat
Farrell representing the city of Minneapolis, Bloomington City Manager John Pidgeon
representing suburban city managers /administrators.and Vic Miller representing the
Hennepin County Administrator's Office. These three individuals served as a draft-
ing committee and in a liaison capacity throughout the development of these docu-
ments.
We are now forwarding to all units of government in Hennepin County the enclosed
Joint Resolution and Bylaws for the purpose of soliciting their participation and
membership in the HCCJC as detailed in the Operational Bylaws. In order to accom-
plish this, it will be necessary to present for consideration, the question of exe-
cuting a Joint Resolution to each governing body. Each unit of government in Hen -
nepin County is requested to take the following action.as soon as possible:
1. Submit the enclosed Joint Resolution and Operational
Bylaws to your governing boards for consideration and
action.
2.. File a certified copy of the.Joint Resolution author-
izing the participation and membership of your munici-
pality in the Hennepin County Criminal Justice Coordi-
nating,Council with the Hennepin County Administrator
on or before February 1, 1977.
We urge all units of government in Hennepin County to favorably consider participa-
tion and membership in the Criminal Justice Council as the ability of the Council
to effectively serve the many and varied interests of local units of government in
the county is primarily dependent upon the full and broad participation of all units
of government who share in the responsibility to provide criminal justice services
within our community.
Thank you in advance for your attention
tional information or a clarification on
hesitate to contact our staff.
Sincerely,
Thomas L. Johnson, do-chairman
Minneapolis Alderman
bjr
Enclosures
to this request. Should you find that addi-
the enclosures is necessary, please do not
wrc � 4E A�
Ja es E. Shaw,. Co- chairman
Minnetonka Councilman
MEMBERSHIP
HENNEPIN COUNTY CRIMINAL JUSTICE COUNCIL
Co- chairmen Vice Chairman
*Thomas L. Johnson *Vi -ctor E. Miller
Minneapolis City Council Hennepin.County Intergovernmental
Coordinator
*James E. Shaw
Minnetonka City Council
(representing Assoc. of Metro Municipalities) J
Council Membership
Bjarnie Anderson
Hennepin County Attorney's Office
C. Wayne Courtney
Edina City Council
(representing Assoc. of Metro
Municipalities)
S. Allen Friedman
Hennepin County Municipal Court
James Mossey
Crystal Chief of Police
(representing Hennepin County
Chiefs of Police Assoc.)
*Thomas L. Olson
Hennepin County Commissioner
Omar Schmidt
Community Health and Welfare Cncl.
Ward T. Whalen
Hennepin County District Court
John Wunsch
Hennepin County Public Defender's
Office
*Denotes Executive Committee members
*Frank J. Brixius
Mayor of Greenwood
(representing Assoc. of Metro
Municipalities).
Patrick Farrell
Minneapolis Police Department
Harvey Havir
Minneapolis Coordinator's Office
Richard O'Brien
Minneapolis Police Department
(representing Minneapolis Mayor)
Donald J. Omodt
Hennepin County Sheriff
Emanuel Serstock
Minneapolis City Attorney's Office
James G. Willis
Plymouth City Manager
(representing Metro. Area Managers
Assoc.
Kenneth Young
Hennepin County Department of Court
Services
12/2/76
OPERATIONAL BYLAWS:
HENNEPIN COUNTY CRIMINAL JUSTICE COORDINATING COUNCIL
ARTICLE I. ESTABLISHMENT
The Hennepin County Criminal Justice Coordinating Council (HCCJCC)
is.established pursuant to a joint resolution passed by Hennepin County,
the city of Minneapolis and any number of suburban municipalities within
Hennepin County which, together with the city of Minneapolis, contain at
least 50 percent of the total population of Hennepin County.
ARTICLE II. GENERAL PURPOSE
The HCCJCC is established as a forum through which local units of
government in Hennepin County may, by association, consultation and study,
cooperatively promote improvements in the criminal justice system which
transcend departments, agencies and the geographical boundaries of the
individual communities.
ARTICLE III. DEFINITION OF TERMS
Section 1. For purposes of these bylaws, the terms defined in this
article shall have the meanings given them.
Section 2., "Local unit of government" shall mean any local governmental
unit from within Hennepin County which is a party to the joint resolution,
but shall not include a public authority, a school district, an improve
ment district or other special district.
Section 3. "Member" means a local governmental unit which executes
a joint resolution declaring its intent to participate.
- 2 -
Section 4. "Representative ".means an individual serving on the Hen-
nepin County Criminal Justice Coordinating Council on behalf of eligible
member units which enter into the joint resolution. "Representative"
also means an individual serving on behalf of any private sector agency,
organization and /or association related to or sharing in the responsibility
for the provision of criminal justice services in Hennepin County, as
well as any special departments or offices as designated in these bylaws.
Section 5. "Hennepin County Criminal Justice Coordinating Council ",
which organization is hereafter referred to as HCCJCC, means the organi-
zation created pursuant to the joint resolution of participation.
Section 6. "Council" means the collective member representatives
who shall serve as the governing body of the HCCJCC.
IV. MEMBERSHIP
Section 1. Any local unit of government in Hennepin County is elig-
ible for membership in and representation on the HCCJCC. Also, as provided
in these bylaws, private sector agencies and /or associations related to
or sharing in the responsibility for the provision of criminal justice
services in Hennepin County, as well as any specially designated depart-
ments or offices, are eligible for representation on the HCCJCC. _
Section 2. Any local unit of government desiring to become a member
of the HCCJCC may do so by the duly authorized execution of a copy of
the joint resolution by its proper officers. Thereupon, the clerk or
other corresponding officer of the governmental unit shall file an exe-
cuted copy of the joint resolution with the Hennepin County Administrator.
Section 3.
- 3 -
Any suburban local unit of government desiring to become
a member of the HCCJCC shall execute a joint resolution of participation
and those same units of government which execute such resolutions shall
jointly have the following representation on the HCCJCC:
-- four individuals, either mayors or members of sub-
urban city councils, elected, through mailed nomi-
nations and ballots, by the mayors and council mem-
bers of participating suburban local units of gov-
ernment;
-- two suburban city managers /administrators selected
by the Hennepin County members of the Metropolitan.
Area Managers Association; and
-- two suburban police chiefs /public safety directors
selected by the Hennepin County members of the
Hennepin County Chiefs of Police Association.,
Section 4. Upon execution of a joint resolution of participation,
the city of Minneapolis shall have the following representation on the
HCCJCC:
-- the Mayor of the city of Minneapolis or his designee;
-- the Minneapolis City Coordinator or his designee;
-- the President or another member of the Minneapolis
City Council;
- -the Chief of the Minneapolis Police Department or
his designee;
-- the Minneapolis City Attorney or his designee; and
-- a community representative selected by the Minneapolis
City.Council.
Section 5. Upon execution of a joint resolution of participation,
the county of Hennepin shall have the following representation on the
HCCJCC:
- 4 -
-- the Chairman or another member of the Hennepin
County Board of Commissioners;
-- the Hennepin County Administrator or his designee;
-- the - Hennepin County Attorney or his designee;
-- the'Chief Judge of the Hennepin County District
Court or his designee;
-- the Chief Judge of the Hennepin County Municipal
Court or his designee;
-- the Hennepin County Public Defender or his designee;
-- the Hennepin County Sheriff or his designee; and
-- the.Director of the Hennepin County Department
of Court Services or his designee.
Section 6. In February of 1977 and each odd numbered year thereafter;
the HCCJCC shall select four private sector agencies, organizations.and /or
associations for representation on the Council. Such agencies, organiza-
tions and /or associations must have a direct relationship to the provi-
sion of criminal justice services in Hennepin County.
When selected, these private sector agencies, organizations and /or
associations will be notified by the officers of the HCCJCC of their eli-
gibility for representation and requested to nominate representatives.
Upon notification, they shall specify their nomination for representation
on the HCCJCC and, when accepted by the Council, shall be entitled to
full voting privileges.
Section 7. The HCCJCC is duly established when the joint resolution
has been executed by the county of Hennepin, the city of Minneapolis and
any number of municipalities in the county which, together with the city
- 5 -
of Minneapolis, contain at least one half of the population of the county
and when executed copies from such governmental units have been filed
as set out herein.
Section 8. The initial members shall be those local units of gov-
ernment which execute a joint resolution of participation on or before
February 1, 1977. Governmental units wishing to join the HCCJCC after
February 1, 1977, may do so only upon the execution and filing of a
Joint resolution of participation as set out herein.
ARTICLE V. GOVERNING BODY
Section 1. The governing body of the HCCJCC shall be the Council.
Each representative on the Council shall be entitled to one vote.
Section 2. During the conduct of normal Council business or activ-
ities, representatives shall serve without compensation from the HCCJCC;
but this shall not prevent a representative from receiving compensation
for such expenses as are incurred from his appointing authority.
Section 3. A majority of the representatives shall constitute a
quorum of the Council.
Section 4. There shall be no voting by proxy, but each representative
will be entitled to designate one alternate who shall be entitled to at-
tend meetings from time to time, but may not vote in the absence of the
designated representative.
Section 5. Representatives shall serve at the pleasure of the ap-
pointing authority.
-6-
Section 6. Three consecutive absences without good cause shall be
sufficient reason for the Council to find a vacancy exists in the term.
of the representative involved. The Council shall first notify the
representative of his pending termation and, if necessary, the appoint-
ing authority for the purpose of requesting the appointment of a new
representative.
Section 7. ..Vacancies on the Council shall occur when the represen-
tative ceases to hold the position which entitled him /her to representation
or for other reasons which shall prohibit the representative from attend-
ing duly called meetings of the Council. In the event.such a vacancy
occurs, the appointing authority shall be notified and the Council shall
request the appointment of a new representative.
ARTICLE VI. MEETINGS AND OFFICERS
Section 1. Within thirty (30) days after the filing of the required
number of joint resolutions of participation as set out herein, the first
meeting of the HCCJCC shall be called and shall be held not later than
fifteen (15) days thereafter.
Section 2. At the first meeting of the Council and in February of
each odd numbered year after 1977, the Council shall elect from its mem-
bership two co- chairmen and a vice- chairman. The officers shall be
elected officials from Hennepin County, the city of Minneapolis and a
participating suburban local unit of government.
Section 3. The Council shall have an Executive Committee consisting
of the Council officers and two other representatives elected by the
7.-
Council for a term of two years. The Council may delegate authority to
the Executive Committee to meet on its behalf between Council meetings.
Such delegation of authority shall be. by resolution of the Council and
may be conditioned in such manner as the Council may deem.
Section 4. The Executive Committee shall have the authority to:
a. Develop administrative policies and procedures for recommenda-
tion to the Council.
b. Develop revisions to these bylaws and policy statements for
recommendation to the Council.
c. Act as required on those matters which, because of time, must
be decided upon between Council meetings. Prior notice will
be provided to all Council members advising them of the subject
on which such action is contemplated.
d. Report actions to the Council as soon as possible, but in no
event later than the first Council meeting subsequent to the
Executive Committee meeting.
e. Council representatives shall be advised of the date, time and
location of all Executive Committee meetings.
Section 5. Regular public meetings of the Council shall be held at
least quarterly.
Section 6. Special meetings of the Council may be called (a) by the
Co- chairmen, (b) by the Executive Committee or (c) upon the written request
of a majority of the representatives. Five days written notice -of special
meetings shall be given to the representatives and such notice shall in-
clude the agenda for the special meeting.
Section 7. Notice of regular meetings of the Council shall be given
to the representatives at least ten (10) days in advance and the agenda
for such meetings shall accompany the notice; however, business at regular
meetings of the Council need not be limited to matters set forth in the
agenda.
Section 8. Complete and accurate minutes of each meeting.of.this
Council shall be maintained and copies of said minutes shall be transmitted
to the legal address of each Council representative prior to the next
meeting of the - Council. Upon approval and adoption of these minutes, a
copy.of same shall be transmitted within ten (10)..days to all members.
and other official bodies as appropriate.
Section 9. Robert's Rules of Order Newly Revised shall govern the
proceedings at meetings of this Council in all matters not otherwise gov-
erned by these bylaws.
ARTICLE VII. POWERS AND DUTIES
Section 1. The powers and duties of the Council shall include the
powers . set forth in this article. -
Section 2. The Council may appoint such subcommittees, committees
and task forces as it deems necessary. Membership on committees and task _
forces may be drawn from Council members and representatives as well as.
from other public and private sector agencies, organizations and associ-
ations.
Section 3. When requested by the Council, and authorized by the Hen-
nepin County Board of Commissioners, the Council may apply for donations,
- 9 -
gifts or grants of money or other property from the state or federal gov-
ernment or any other governmental units, or individuals, foundations or
other organizations, to perform other work or activities deemed to be
consistent with the scope of these bylaws. The Council may accept such
aid through or with the authorization of the Hennepin County Board of
Commissioners as expressed by their resolution.
Section 4. The Council may study, or cause to be studied, problems
or subjects relating to the provision of criminal justice services within
Hennepin County.
Section 5. The Council may advise and aid in the establishment of
coordinated_ and cooperative criminal justice services,-=and programs within
Hennepin County.
Section 6. The Council may render advice and technical assistance
upon request to governmental units and agencies in Hennepin County, es-
pecially in areas of an interagency or intergovernmental nature.
Section 7. The.Council may develop and make recommendations to local
units of government and criminal justice agencies for the purposes of
improving the quality and delivery of criminal justice services in Hen-
nepin County.
Section 8. The Council may analyze and cause to be published vari-
ous statistical.studies and other reports on matters related to the crimi-
nal justice system in Hennepin County.
Section 9. The Council shall function as'the Law Enforcement Assis-
tance Administration (LEAA) criminal justice coordinating council for
- 10 -
units of government within Hennepin County and shall carry out those
duties and responsibilities as provided for in the Omnibus Crime Control
and Safe Streets Act of 1968 (P.L. 90- 351),.and acts amendatory thereto,
in cooperation with the Governor's Commission on Crime Prevention and
Control.
Section 10. No action of the Council shall bind or alter the power
and authority of any local unit of government or agency in Hennepin County.
Further, nothing contained herein is intended or should be construed in
any manner -as creating or establishing the relationship of partners between
the participating units of government or as constituting the HCCJCC as
the agent or representative of any participating units of government for
any purpose except when specifically requested to function.as such for
those purposes as provided herein. The participating local units of gov-
ernment are to be and shall remain independent units of government with
.respect to all services performed under the authorizing joint resolution
and these bylaws.
ARTICLE VIII. STAFF AND SUPPORTIVE SERVICES
Section 1. Staffing and supportive services for normal Council busi-
ness and activities will be provided by Hennepin County and, accordingly
Hennepin County shall be responsible for the selection, employment, super-
vision and dismissal of all employees serving the Council. Hennepin
County will consult with the HCCJCC Executive Committee on matters rela-
ting to the selection and retention of the staff supervisor.
- 11 -
Section 2. To assist in providing this service, Hennepin County will
apply for, accept and function as auditor and controller of funding made
avialable under the Omnibus Crime Control and Safe Streets Act of 1968,
and any :acts amendatory thereto, from the Minnesota Governor's Commission
on Crime Prevention and Control and any other appropriate private or pub-
lic, local, state or federal sources. Hennepin County shall provide the
share of matching funds necessary to qualify for such planning grant ap-
plications except for those grants wherein.matching funds are required
for special projects which benefit or are unique to one or more partici-
pating members, but not all participating members, in which instances
local match requirements shall be the responsibility of the benefited
members.
Section 3. The responsibilities of the staff to the Council shall
be those activities necessary to assist the Council in fulfilling the
powers and duties outlined in these bylaws, primarily those duties and
responsibilities associated with the conduct of LEAA programs within Hen-
nepin County.
Section 4. As provided in Section 2 of this Article and Article VII,
Section 3, of these bylaws, the Council may retain special staff and sup-
portive services to perform other work and activities deemed to be con-
sistent with these bylaws.
ARTICLE IX. WITHDRAWAL, DISSOLUTION AND DURATION
Section 1. Any member may, at any time, by resolution of its govern-
ing body, give written notice of withdrawal from the HCCJCC. Actual
- 12 -
withdrawal shall not take effect for a period of thirty .(30) days from
the date that the written notice of withdrawal has been received by the
HCCJCC.
Section,2. The Council shall be dissolved (a) whenever a sufficient
number of members, excepting Hennepin County, withdraw from the Council
to reduce the total number of members to a level wherein the remaining
members do not represent at least one half of the county population; (b)
by two - thirds vote of all the representatives on the Council; or (c) by
resolution of the Hennepin County Board of.Commissioners. If dissolution
occurs per the provisions of this section, the Council must notify its
current members of i-::s intent to dissolve and also must continue to pro-
vide services to its members for at least sixty (60) days from said notice
of intent to dissolve..
Section 3. In the event of dissolution of the HCCJCC, any property
acquired as the result of the activities of the Council and any surplus
monies shall be returned consistent with the provisions of federal and
state laws in proportion to the contributions of the parties executing
joint resolutions after the purposes of the resolution have been completed.
Section 4. The joint resolution authorizing the establishment of
the HCCJCC shall continue in effect initially for one year and shall be
conclusively deemed to have been renewed by the participants each year
thereafter until terminated in accordance with the terms of these bylaws.
ARTICLE X. AMENDMENTS
Amendments to these bylaws may be proposed by any member, member
representative or specially selected representative. Such proposed
- 13 -
amendment shall be submitted in writing to every member and representative
at least thirty (30) days prior to the time it appears on the agenda of a
Council meeting. Proposed amendments must be approved at the Council meet-
ing by the number of votes equal to a two - thirds majority of the number
of voting representatives. Before any amendment so approved by the Coun-
cil representatives shall be in force and effect, it shall be subject to
the approval of a two - thirds majority of the members, including.the county
of Hennepin and the city of Minneapolis.
0* -.j,
EXECUTIVE SUMMARY
I. Establishment.. The Hennepin Count
I p y Criminal Justice Coordinating
Council will be established in accordance with the Operational By-
laws when the Joint Resolution has been passed by Hennepin County, E
the city of Minneapolis, and any number of suburban municipalities
which, together with the city of Minneapolis, contain at least 50
percent of the total population of the county.
II. Purpose. It is intended that the Hennepin County Criminal Justice
Coordinating Council will serve as a forum through which local
units of government in Hennepin County will have the opportunity
to cooperatively pursue the resolution of criminal justice system
problems which are primarily of an interagency and intergovern-
mental nature.
III. Membership. All general purpose units of government within Hen-
nepin County are eligible to be members.of the Council. In the
Bylaws, there is a provision for eight suburban Hennepin County
representatives, eight county of Hennepin representatives,.six
city of Minneapolis representatives and four private sector rep-
resentatives. Further detail on the specifications of this rep-
resentation may be found in Article IV "Membership" on pages 2
through 5 of the Operational Bylaws.
IV. Funding. Staffing and supportive services for normal Council
business and activities will be provided by Hennepin County. In
order to provide these.services, Hennepin County will apply for
and accept federal funding made available under the Omnibus Crime
Control and Safe Streets Act of 1968. The share of matching funds
necessary to qualify for these federal grants will be provided
entirely by Hennepin County.
V. Withdrawal and Dissolution. Any member may at any time withdraw
from the Hennepin County Criminal Justice Coordinating Council
by resolution of its governing body. The Council will be dis-
solved (a) whenever a sufficient number of members, excepting
Hennepin County, withdraw from the Council to reduce,the total
number of members to a level wherein the remaining members do .
not represent at least one-half of the county population; (b)
by two - thirds vote of all the representatives on the Council;
and (c) by resolution of the Hennepin County Board of Commissioners.
12/2/76
JOINT RESOLUTION ESTABLISHING THE
HENNEPIN COUNTY CRIMINAL JUSTICE COORDINATING COUNCIL
WHEREAS, the parties to this joint resolution recognize the need for
criminal justice system planning and coordination on a countywide basis;
and,
WHEREAS, it is the sense of the parties hereto that the effective-
ness of such planning and coordination on a countywide basis would best
be served by the establishment of a criminal justice coordinating council
consisting of representatives of the parties hereto for the purpose of
coordinating activities which will improve and strengthen law enforcement
and criminal justice, encouraging research and development activities
directed toward the improvement of law enforcement and criminal justice
and assisting in the development of new methods for the prevention and
reduction of crime and juvenile delinquency; and,
WHEREAS, the Omnibus Crime Control and Safe Streets Act of 1968
(P.L. 90 -351), and acts amendatory thereto, encourages and provides for
the establishment of criminal justice coordinating councils in major
urban areas to assure improved planning for and coordination of criminal
.justice agencies and activities within those jurisdictions;
NOW, THEREFORE, BE IT RESOLVED that the Hennepin County Criminal
Justice Coordinating Council be established in accordance with the pro -
visions as set forth in the accompanying operational bylaws and pursuant
to the provisions of the Omnibus Crime Control and Safe Streets Act of
1968, and acts amendatory thereto;
BE IT FURTHER RESOLVED that the
agrees
to participate as a member of the Hennepin County-Criminal Justice Co-
ordinating Council.
s'
MVMnD TA7nT7M
TO: Florence Hallberg
FROM: Gordon Hughes
DATE: December 17, 1976
SUBJECT: Minutes for the December 20, 1976, and January 3, 1976, Council
Hearing on the Community Development Program
We have been advised by Hennepin County that it is absolutely necessary
to document certain aspects of the upcoming public hearings on Community
Development activities in-order to satisfy citizen participation require-
ments. The attached page explains five items requiring documentation
(Part B, "During Public Hearing /Meeting "). Greg will refer to and explain
each of these items during the course of his presentation and such
explanations and ensuing discussions should be reflected in the minutes.
Thanks.
GH:nr
C
CITIZ'N PARTICIPATION CHECKLIST
Hennep iii County Community Development Program
A. Prior to Local Public Hearing /Meeting
- 1. Advance notice of public hearing /meeting was published in newspaper?
- 2. An affadavit of publlication is enclosed?
- 3. Staff informed, by phone or letter, members of Advisory Commissions, who
will assist with outreach, of the public,hearing /meeting.
- 4. Additional effort was made to notify civic associations, other known
community- interest groups and persons likely to be affected by project
activities.
- 5. Documentation of this additional effort is enclosed? (example letters,
mailing lists, etc)
.E. During Public Hearing/Meeting_
- 1. Citizen Participation requirements (Part 570.303(e)(4), application
schedule deadlines, and the assurance of "maximum feasible priority"
(Assurances - Item 10), were made available and /or explained?
- 2. Potential funding and scope of eligible and ineligible activities were
discussed?
- 3. The federally regulated program- requirements, listed below, were identified
and interested persons referred to appropriate staff for further explanation
of these requirements:
a) Real Property Acquisition
b) Relocation
c) Environmental Evaluation of Financial Management
d) EEO /Nondiscrimination
e) Labor Standards
- 4. The Housing Assistance Plan was explained?
- 5. Ample opportunity was allotted for citizen response?
C. After Local Public Hearing /Meeting
- 1. Brief narrative explaining community's citizen participation process (be
sure to address item A.5., above, if documentation is not enclosed).
- 2. Public ,Hearing /meeting minutes are enclosed? (Should include listing of
all suggested projects, comments, etc).
- 3. Other comments received (mail, phone, walk -in)? (attach listing).
D. 1. Community:
2. Date of public hearing /meeting:
3. Estimated number of persons - attending:
4. Checklist prepa "red by:
5. Date of preparation:
YEAR IiI COMMUNITY
DEVELOPMENT PROGRAM
PRESENTATION OUTLINE
. December 20, 1976
I• Affidavits of Notice by Clerk
II. Explanation of Program by Planner
A• Maximum Feasible Priority to /r_g
✓�
Eligible and Ineligible Activities
C. Other Regulations a Contact Planning Office
1. Real Property Acquisition
2. Relocation
3. Environment Procedures
4. EEO /Nondiscrimination
5. Labor Standards
D. Housing Assistance Plan 1 and 3 year plans
III. Program Su
_ggestions
A. Written. Su-
ggestions
„ ,✓
J
J
B. Preliminary Staff Suggestions
C. Public Suggestions and Questions
IV- Establish Deadline for Comments ° by Council
J
V
A. Final Hearing January 3, 1977
B. Suggested Deadline December 29, 1976
C. Application to Hennepin County January 17, 1977.
TO: Warren Hyde, City Manager
City Council
FROM: Greg Luce, Planning Director
MEMORANDUM
DATE: December 17, 1976
RE: Year III Community Development
Act
.To date we have received requests and suggestions only by the H.R.A. The
Engineering Department has suggested support for the Morningside project, and
there have been inquiries from other departments. Both the Metropolitan Council
and H.U.D. require a housing assistance plan which is the second part of the
Community Development Application. Hennepin County presently estimates
the City of 'Edina will receive $174,000. For preliminary discussion purposes,
the Planning staff suggests the following allocation:
Morningside $100,000
50th and France 30,000
Park Improvements 20,000
Housing 24,000
:$174,000
For comparison purposes, below is.a chart showing the Year I and Year II allo-
cation:
Year I Year II Year III Total
50th and France $29,064 $51,000
Senior Citizens Center 5,000 2,355
Neighborhood Parks 8,500 23,000
Lake Cornelia 10,000
Housing 20,000 20,000
Morningside Eng. 45,000
Historic Mill 4,845
Diseased Tree Program 5,005
$72,564 $151,205 $174,000 $397,769
The Community Development Act requires that Edina gives "Maximum Feasible Priority"
to projects which benefit low and moderate income families. The Council should
be advised that the staff has sent a generalized description of eligible and in-
eligible activities to everyone we attempted to involve in this application/hearing
process.
GL:nr
TO: Warren Hyde., City Manager
City Council
FROM: Greg Luce, Planning Director
MFWIVnW TITTM
DATE: December 17, 1976
RE: Year III Community Development
Act
To.date we have received requests and suggestions only by the H.R.A. The
Engineering Department has suggested support for the Morningside project, and
there have been inquiries from other departments. Both the Metropolitan Council
and H.U.D. require a housing assistance plan which is the second part of the
Community Development Application. Hennepin County presently estimates
the City of Edina will receive $174,000. For preliminary discussion purposes,
the Planning staff suggests the following allocation:
Morningside $100,000
50th and France 30,000
Park Improvements 20,000
Housing 24,000
$174,000
For comparison purposes, below is a chart showing the Year I and Year II allo-
cation:
The Community Development Act requires that Edina gives "Maximum Feasible Priority"
to projects which benefit low and moderate income families. The Council should
be advised that the staff has sent a generalized description of eligible and.in-
eligible activities to everyone we attempted to involve in this application /hearing
process.
GL:nr
Year I
Year II Year III Total
50th and France
$29,064
$51,000
Senior Citizens Center
5,000
2,355
Neighborhood Parks
8,500
23,000
Lake Cornelia
10,000
Housing
20,000
20,000
Morningside Eng.
45,000
Historic Mill
4,845
Diseased Tree Program
5,005
$72,564
$151,205 $174,000 $397,769
The Community Development Act requires that Edina gives "Maximum Feasible Priority"
to projects which benefit low and moderate income families. The Council should
be advised that the staff has sent a generalized description of eligible and.in-
eligible activities to everyone we attempted to involve in this application /hearing
process.
GL:nr
MEMORANDUM
TO: City Council DATE: December 20, 1976
FROM: H.R.A. RE: Year III Community Development
Funds
The HRA has reviewed possible..uses for the Year III Community Develop-
ment Funds and, in order of priority, makes ..the following. requests:
1. South Side Interior Walkway .$35,000
2. Main Focal Point .$35,000
3. Larsen /Liquor. Sidewalk .$15,000
4. Cover over Stanchfield Alley $30,000
GL:nr
YEAR III COMMUNITY
DEVELOPMENT PROGRAM
PRESENTATION OUTLINE
I• Affidavits of Notice by Clerk
II. Explanation of Program by Planner
A. Maximum Feasible Priority
B- Eligible and Ineligible Activities
C. Other Regulations - Contact Planning Office
1. Real Property Acquisition
2. Relocation
3. Environment Procedures
4- EEO /Nondiscrimination
5 • Labor Standards
D•. Housing Assistance Plan -.1 and 3 year. plans
III, Program Suggestions
A. Written Suggestions
B. Preliminary Staff Suggestions
C- Public Suggestions and Questions
IV. Establish Deadline for Comments - by Council
A. Final Hearing January 3, 1977
B. Suggested Deadline December 29, 1976
C. Application to Hennepin County January 17, 1977.
December 20, 1976
MEMORANDUM
TO: Edina City Council
FROM: Environmental Quality Commission
SUBJECT: Year III Community Development Funds
GH:ln
12/20/76
RESOLUTION
WHEREAS, it is often impossible to obtain able and qualified Election
Judges of the two major political parties to work at the various polling
places on Election Day; and
WHEREAS, under Section 204A.17 of the Minnesota Election Laws, in Cities
of the First Class, Election Judges are now permitted to work in precincts
other than the precinct in which they reside;
NOW, THEREFORE, BE IT RESOLVED that the Edina City Council does hereby
request that the Minnesota State Legislature amend Section 204A.17 of the
Minnesota Election Laws to specifically authorize all statutory cities to
use Election Judges in precincts in which they do not reside; and
BE IT FURTHER RESOLVED that such Election Judges be authorized to vote by
absentee ballot in their own precincts so that it will not be necessary
for them to leave their posts to vote on Election Day; and
BE IT RESOLVED FURTHER that Senators Otto Bang and Harmon T. Ogdahl and
Representatives Mary Forsythe, Ray 0. Pleasant and William Dean be urged
to take any steps which may be necessary to implement this proposed
amendment to Section 204A.17 of the Minnesota Election Laws.
ADOPTED this 20th day of December, 1976.
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA ) CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of
Edina, do hereby certify that the attached and foregoing resolution was
duly adopted by the Edina City Council at its regular meeting of December 20,
1976, and as recorded in the minutes of said regular meeting.
WITNESS my hand and seal of said City this 10th day of January, 1977.
City Clerk
January 10, 1978
The Honorable Ray 0. Pleasant
Minnesota State Capitol
3t. Paul, M4 55155
My dear Mr. Pleasant:
Enclosed herewith is a copy of a resolution adopted by the Edina City
Council at its regular meeting of December 20, 1976, relative to the
use of Election Judges who live outside of a particular precinct.
This is desirable because of the increasingly large number of apart
ment buildings in certain precincts An Edina, and residents are often
too old or move as soon as they are trained as election judges. It
is, therefore, difficult, if not impossible to have a well- trained
election board using only, judges wlio live in the precinct.,'-
Your efforts toward the passage of this legislation -will be very much
..appreciated.
Yours very truly,
City Clerk
enclosure
January 10, 1976
The Honorable Marmon T. Dgdahl
Minnesota State Capital
St. Paul, rite 55155
Ma clear Senator Dgdahl:
Enclosed herewith is a copy of .a. resolution adopted by'the Edina City
Council at its regular meeting of December lU, 1976, relative to the
use of Election Judges who live outside of a particular precinct.
This is desirable because of the increasingly large number of apart-
ment buildings in Edina in.certain' precincts and residents are often
old or move as soon as they are trained as election judges. It is,
therefore, difficult to have a well- trained election board.
Your efforts toward tiie passage of this legislation will be very much
appreciated.
Yours very truly,
City Clerk
enclosure
January 10,'1977
The ilonorable Diary Forsythe '
!Ugne.sota State Capitol
St. 'Paul, DO 55155
My dear Hrs. Forsythe:
_ Lnclosed .herewith is a.copy-of a resoluLioa adopted by the.Edina laity
Council '..at its regular meeting -of.Decericer 20, 1976,- relative to the
use of,hlection Judbes.whu live outside of a particular precinct.
Your efforts toward tae passage of trsis legislation %rich mould permit
this revision in the tlection Laws will -be appreciated..
Youirs very truly,
City Cleric
enclosure -
January 1a,.1977
The honorable Otto Banff
-Minnesota State Capitol.
St. Paul, MIN 55155
My dear Senator Bang:
Lnclosed Herewith is a copy of a resolution adopted by the Edina City
Council at its regular meeting of December 20, 1976, relative to the
use of Election Judges who live outside of a particular precinct.
Your efforts toward tine passage of legislation which would permit
this revision of the Election Laws will be appreciated.
Yours very truly,
City Clerk