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HomeMy WebLinkAbout1975-04-14_COUNCIL MEETINGAGENDA EDINA CITY COUNCIL SPECIAL MEETING APRIL 14, 1975 7:00 P.M. ROLLCALL * I. Ed R. Lellbach - Votomatic Vote Recorder II. ParkBoard * A. Capital Improvements B. Open-Space III. Think List i IPW THINK LIST r Y Januarys' 1975 I. PLANNING COMMISSION A. Smaller zones or classifications –°–� B. Posting signs to label rezoning areas�""��� C. Halla's property D. Highway 5 and Cahill II. PARK BOARD A. Art Center B. Capital improveme.nt- C. Colonial Church ;D. Monthly financial statemen. E. Presidents' Council t. a~ 1. Hockey heaters 1 2. Hockey bus 4w, 3. Insurance III. IV . s' V. COMMISSIONS A. Limit tenure B. Rotate chairmanship !o', C. Minutes to chairmen of other commissions — nAut U /a LuL D. Staff and secretarial assignments HUMAN RELATIONS /ZI A. higcer B. Youth Action ✓ C. Drugs D.. South Hennepin Human Services group v GOVERNMENTAL COMMISSION i al improvements I^ A. Cap rovements t p B.. Investment, procedures 1N`G a C. School cooperation D. Retirement E. Inspect -ion and fees F. Recreation G. Garage H. Consultant' / I. Insurance analysis J. When should we meet with Governmental Commission? 6�A THINK LIST. Page Two VI. H.R.A. A. 50th Street B. Any other areas C. Morningside curb and gutter D. Heritage Preservation Ordinance VII. COUNCIL and MANAGER A. Consolidate mailing, such as Newsletter, Human Relations, Police B. Meeting brochure. Should this be assigned to League of Women Voters? C. Liquor ads D. Transit committee • E. Retirement problerms -and -procedures F. Morningside financing G. Modern Medicine Building H. Consultant arrangements with Woehler and Dahl I. Fellman - Logo J. Housing and Human Relations committee K. Campaign rules L. Crime fund M. Work sessions N. Rotate votes - 0. Semi - annual meetings with commissions P. Oral reports from schools and conferences Q. Oral reports 'from.Council memb ',er,s or commission :members who attend things, .such °as .Wayne on the old age seminar in'Washington and his CATV. R. Earlier budget input by Council S. Open meeting procedures T. Audit questions U. Fire Service 1. , Richfield 2. Insurance rates 3. Pension 4. Ordinances V. Public Service.Options 1. Transia :(already :mentioned) 2. Safety .commi,ttee - obtain some a'ss'istance from Safety' Council. 3. Federal monies 4. Energy 5. Awards '6. Founda'tions 7. Stagger, license dates 8. Braemar stadium 9. Bicycle paths 10. Open space and their suggestions and comments THINK LIST Page Three V. Public Service Options (continued) 11. Beer licenses - the limit on the distance from school and church is in our proposed ordinance and regardless of the outcome of the liquor question on the ballot should be clarified. 12. We should be making plans for use of the American Legion Building. 13. Traffic - York Avenue 14. Communications, and I am suggesting some sort of a column by department heads, councilmen and the like. 15. Community development funds 16. Votomatic machines 17. Campaign procedures, expenses, and limits \ P' G LEGISLATIVE PROGRAM . First item that we have discussed is the Deferred Compensation plans that are available to the school personnel. An employee is given the opportunity of having some of his compensation put into an annuity or some plan to be paid at a later time, such as retirement. Obviously, his money is then taxed to him when he receives it and not when it is put in the fund.. This has the obvious tax advantages. Tom Erickson indicates that the present statutes, even though some other municipalities are okaying such plans, is ineffective to include municipal employees. Some of the department heads, in particular, might be concerned with this, and apparently the legislative changes necessary would be minor. I suggest that we endorse such a change and ask that our legislators work toward the same. The next item is that in connection with the municipal elections, we have now-the situation where in 1976 three of the Trustees and one Mayor will be up for election. The rule that we have adopted is that the two Trustees-getting the most votes will be elected for four years and the one getting the third amount will be for two years. I think that we should get legislative backing.to assure that there are no legal entangle- ments with this. The Mayor's term is now for two years. Forgetting me, it would be my thought that the Mayor's term should also be for four years, and what I.am suggesting is that again we have some legislation to.permit that. I don't know how the legislature works, and they might want to make an exception for the existing incumbent and make it effective from here on. That's not the point. The point is that I think four years for Mayor and Trustee is probably, amore workable situation. Also, -give the election clerk the right to pull the absentee card out when a person applies for an absentee ballot. That way, we would avoid having the double voting by an absentee who might appear at the poll. Then, at our last meeting we adopted the legislative program of the Suburban League, and I would suggest that that be sent to our legislators. Then I would suggest that if we feel it worthwhile, it might be wise for us to determine whether the school has any particular programs or problems that they want; and with that, we might try'to arrange an informal meeting, which would be open and to the public and to the press, with the legislators and the School Board and the Council. JVV[hd /1-14 -75 a :'A L -,4 411 s l'E THE CHURCH OF ST. STEPHEN THE MARTYR (EPISCOPAL) 4439 West 50th Street /Edina, Minnesota 55424/Phone 920 -0595 The Rev. John H. MacNaughton, B.A., B.D., Rector The Rev. Dudley Beresford, B.Sc., B.A., L.Th., Associate Rector The Rev. George L. Head, B.A., M. Div., Church Administrator Mrs. John (Trudy) Kellogg, Education Coordinator April 99 1975 Mayor and Members of the Council Village of Edina Edina, MN 55424 Dear Mayor and Members of the Council: We have been advised that you will be reviewing a proposed Park Board improvement to Utley Park at your Council Meeting on Monday, April 14. We support the proposed addition of a hockey rink to the west of the tennis courts with general skating facili- ties surrounding the proposed rink and to the south and slightly east of the tennis courts. We feel the addition of a- permanent warming house to the current building along with a well lighted and maintained skating area will greatly improve the park and general neighborhood. We of course would welcome any and all additions to adjacent parking facilities that could be used by the Church on a year -round basis. We understand that currently there are no organized hockey programs on Sunday mornings. We would like to suggest that if possible the Park Board consider a delayed opening of the pro- posed permanent shelter until 1:00 p.m. on Sundays. We think this would minimize any traffic conjestion on Sunday morning at the 50th and Wooddale intersection. On April 8th the Vestry of St. Stephen's Church approved by vote the writing of this letter and the concerns expressed herein. Thank you for your cooperation and understanding and if we can be of any assistance on this project please advise us at your convenience. Sincerely, George.L. Head Business Administrator GLH:cf April 7. 1975 5800 View Lane Edina, Minnesota Hon. James Van Valkenburg, Mayor City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Sir: The purpose of this letter is to advise you of my interest in the proposed Arts and Crafts Center for Edina. I think such a center would provide education and enjoyment for many in the community. It is encouraging that plans have progressed to this point. I am hopeful that funding will now be approved and that the center can be completed quickly. Thank you for any assistance you can provide toward this objective. Copies to Members of the Council: C. Wayne Courtney Mrs. Allen P. Schmidt Willis F. Shaw Fred Richards Sincerely, Mrs. Robert J. Schramm v as ociation of metropolitan � `14 municipalities APRIL, 1975 480 CEDAR ST., ST. PAUL, MINN. 55101 NO. 4 A SHARED ro ig• olitan Plannn • Met p RESPONSIBILITY? By Vern Peterson "The Legislature finds and declares that the local government units within the metropolitan area are highly interdependent, that the rapid growth and patterns of urbanization within the area create the need for costly additional state, metropolitan and local public services and facilities and increased danger of air and water pollution and land distribution, and that actions by and developments in one local governmental unit affect residents of the entire metropolitan area. Since problems of urbanization and development transcend local governmental boundaries, no single unit of government can adequately plan their solution and there is a need for the adoption of coordinated plans, programs and controls by all local governmental units and school districts in order to protect the health, safety and welfare of the residents of the _Roger Peterson Appointed to Legislative Affairs Position Roger Peterson, Cottage Grove, has been appointed Director of Legislative Affairs for the Association of Metropolitan Municipalities. The appointment was made by Vern Peterson, Executive Director of the Association and was affirmed by the Board of Directors, March 6. Peterson, 34, had been a member of the Association Board of Directors until his appointment Roger Peterson and is currently the Mayor of Cottage Grove. Prior to his appointment, Peterson was a computer programmer manager for Control Data. He has been involved in various south Washington County governmental groups, including the South Washington County Govern- mental Communication Council. In addition, he was chairman of the League of Minnesota Municipalities' Revenue and Property Tax Legislative sub- committee in 1974. He is a graduate of the University of Nebraska at Omaha with a degree in political science. Peterson is in his second two -year term as Mayor and has lived in Cottage, Grove since 1969. Among the duties as Director of Legislative Affairs, Peterson will be primarily responsible for directing the Association's lobbying efforts on the various tax and revenue bills which resulted from the organization's legislative program. metropolitan area and to ensure coordinated,. orderly and economic development." So reads the preamble of the land use planning bill sponsored by the Metropolitan Council. The main thrust of this bill and, perhaps, the most controversial, is the requirement that all local units of government, including school districts, must prepare and adopt comprehensive plans and that certain elements within these local plans are subject to the approval of the Metropolitan Council. The bill also sets a general time schedule for completion of the local comprehensive plans basically establishing April 1, 1978 as the outside limit for submittal of such plans to the Council for review and approval. This bill also establishes an Advisory Metropolitan Land Use Committee to advise and assist the Metropolitan Council in the implementation of the proposed act. The bill also provides funding for grants and loans to local units of government to help defray the added costs of preparing the comprehensive plans and the "official controls" to implement such plans. The remaining costs of implementing this proposed act to local units of government would be outside the present levy limitations as the bill is now drawn. The bill also defines the basic elements that must be addressed in the local comprehensive plans. A comprehensive plan for cities must include: 1. A land use plan which designates the existing and proposed uses of land,, Continued on page 4 Councilman, Clerk, Administrators Bring Forty -four Years of Experience to Board This is the third in a series of articles on members of the Board of Directors of the Association of Metropolitan Municipalities. Board members represent both large and small communities and provide the Board with experience and background in a variety of subjects. Board member and City Manager of White Bear Lake, G. Stevens Bernard, not only actively participates in the Association but also participates in county activities as well. Because of his participation in county work, Bernard was recently elected president of the Ramsey County League of Municipalities. G. Stevens Bernard White Bear Lake City Manager since 1967, Bernard, 39, came to the area via Kansas and Illinois. From 1958 through 1965, Bernard was in Topeka first as a member of the city engineering department, then as a planner with the Topeka- Shawnee County Regional Planning Commission and finally as administrative assistant to the Commissioner of Parks and Public Property. In 1965, he moved to Lake Forest, Illinois, to become assistant city manager and city planner. He then came to White Bear Lake as city manager. Richard Brennan, Councilman from Roseville, although not a lifetime resident of the city, comes close to that, having lived in Roseville for 27 years. Compared to his residency in the city, his career as a Councilman is relatively short. He will have served four years on the Council this fall. Even more recent his move into his own business. Brennan, for the last two years, has operated "Brennan's" at Western and University. Prior to that he was employed in the purchasing department of Paper Calmenson and Co. (a steel products company) for 18 years. _ Richard Brennan Brennan has received a degree in business administration from the Globe Business College in St. Paul. In addition to the Association and the Ramsey County League, Brennan has been active in his VFW and American Legion posts for 20 years. Lyall Schwarzkopf,, 43, has the distinction of being the only city clerk on the Association Board of Directors. In addition, he is the only one who has previously been a state legislator and who is primarily responsible for his own city's lobbying at the state legislature. Schwarzkopf became Minne- apolis City Clerk in 1972 after having been not only a state legislator for nine years but also the Hennepin County GOP chairman for six years (1965 through 1971). Prior to his position with the Republican Party, Schwarzkopf was field secretary and assistant executive secretary of the Minnesota State Medical Association from 1956 to 1965. He first came to Minneapolis in 1942 where he graduated from Roosevelt High School in 1949. He received a bachelor's degree Lyall Schwarzkopf in political science from the University of Minnesota in 1953.. Donald Poss, Brooklyn Center City Manager, is now in his fifteenth year as part of the Brooklyn Center city government of which nine years has been spent as the chief administrator. Poss, 42, received a Bachelor's degree in civil engineering from the University of Wisconsin in 1955 and was then employed as assistant director of public works in LaCrosse, Wisconsin. He stayed in that position until 1960 when he took a position of director of public works with Brooklyn Center. He became city manager in 1966. Donald Poss Currently, Poss, in addition to being an Association Board member and executive committee member, is a member of the Governor's Intergovernmental Information Systems Advisory Committee, a member of the Governor's Intergovernmental Personnel Act Council and President of the Local Govern- ment Information Systems (LOGIS). STILLWATER HAS STARTED a unique program of giving free trees to residents. The program aids the city in replacing trees lost to dutch elm disease (as shown above) and has been named part of the city's Bicentennial plans. Stillwater Giving Free Trees As Part of Dutch Elm Program As part of its Dutch Elm disease and tree replacement program, and as a celebration of Arbor Day, the City of Stillwater is offering seedlings and sapling trees free of charge to all residents who want them for planting on their property. Residents could choose from seven varieties of saplings including green ash, black walnut, norway poplar, corkscrew willow and thornless honeylocust. All orders were received by February 28 and 2,000 persons out of 3,500 property owners are participating in the program. Each property owner is limited to five trees, which will be bundled and delivered during the week of April 25 (Arbor Day). Residents will do their own planting. The city is purchasing the trees wholesale for the program. According to City Coordinator, Ray Marshall, approximately one - fourth of the leafy trees in Stillwater are elm. "We have been losing between 25 to 60 trees a year for last four years because of Dutch Elm," Marshall said. The Arbor Day Tree Program has been named one of Stillwater's Bicentennial programs and is under the direction of parks director Dick Blekem. Apple valley Becomes Member Apple Valley, a city of 8,502 people, is the latest municipality to join the Association of Metropolitan Municipalities. With the addition of Apple Valley, the Association now has 54 member municipalities. 1—The Mayor of Apple Valley is the,aRev. Fred J. Largen and the administrator is Richard Asleson. Apple Valley Councilmen are: Willis Branning, Michael Garrison, Julian Hayes and William Holtan. Association Initiates Job Bank Referral Service A new referral service has been initiated by the Association of Metropolitan Municipalities which will attempt to assist both the member municipalities and persons seeking employment in municipal government. The service, which began in March, consists of maintaining a job bank file at the Association office in addition to the resume file already being maintained. By keeping both files current and by notifying all concerned organizations of the services provided, the Association will aid municipalities in locating qualified applicants and will save applicants the task of contacting each municipality in the metropolitan area. Christensen to Head Board Nominating Committee John Christensen, St. Paul City Councilman, has been named chairman of the nominating committee by the Association of Metropolitan Municipalities Board of Directors. The committee will review candidates for positions on the Board and for president and vice president. Also named to the committee were: Ray Marshall, Stillwater City Coordinator; Tom Johnson, Minneapolis City Alderman; Sebe Heintz, Columbia Heights Councilman and Gerrit Schmidt, Spring Park Administrator. The committee will recommend persons for seven positions on the Board, president and vice president. The Committee will make its recommendations to the members at the annual meeting in May. Any nominations or any person wishing to serve on the Board should contact the Association office at 222 -2861 or send a letter to: Nominating Committee, Association of Metropolitan Municipalities, 300 Hanover Bldg., 480 Cedar St., St. Paul, Minnesota 55101. Tax Proposal Should Include New'Spendable' Money for Cities By Roger Peterson Governor Anderson, in his budget message, did not mention specifically the current levy limit law or any modifications of that law but he did state that additional steps must be taken this session to help local governments finance their priority efforts as well as continuing efforts to reduce the pressure on property taxes. Of utmost interest to municipal officials is the proposal of distributing all of the railroad and telephone gross earnings tax, approximately 46.2 million dollars, to cities, counties and townships. This money is in addition to current local state aids but is not necessarily "new" additional spendable revenue dollars. The current levy limit law provides that state aid money reduces, dollar for dollar, levy money,. Unfortunately, the governor did not indicate a change to the levy limit law nor how much of the "new aid" should be new added revenue dollars for local governments. The message only implies an intent to provide "new revenue." Therefore, as local officials, we cannot be complacent but must actively seek out our legislators. We must make it very clear that our municipalities need additional money, not replacement money, or current services will be drastically reduced. Some portion of the 46.2 million dollars must be above current dollar limits to carry out the governor's intent. How much may depend entirely on how well we carry our message to the legislature. The Governor also proposed revising to a normal tax level the special low valuation classification given to Title II property for the elderly and Class 3CC homesteads for the blind and disabled veterans. Tax relief for these classifications in the amount of 2.5 million dollars per year would then be refunded directly by the State. However, once again, it is not clear if this would be new or replacement dollars. Another proposal, and probably the highest priority to the Governor, is the Income - Adjusted Tax Relief system which would replace the existing homestead credit, renter credit and low income senior citizen credit. Under this program a household is first expected to pay 1 -1/2 percent of income in property taxes. The state will then pay up to $425 per family, $625 for senior citizens or disabled persons of the property tax, at which point the household will pay the balance of the property tax, if any. Renters property tax will be assumed as 20 percent of rent. It is assumed that under this program, taxpayers will be required to claim the property tax relief in conjunction with income tax— so that the computation for relief may be checked and verified. Property tax relief checks will then be sent directly to the homeowner or renter. In summary, the Governor's Property Tax Stabilization Program dealt first and very specifically with relief for the individual citizen. Secondly, he implied that local government should be helped financially and several possible sources of revenue were discussed for local aid. However, it was not stated how much of these revenue source dollars would be new spendable dollars over and above the current levy limit dollars. County Government Booklets Available A publication entitled, "Seven Counties in Transition" is now available through the League of Women Voters in Minnesota. The booklet describes the roles of county government in the metropolitan area and how those roles are changing. Each county is described in terms of structure, function, finance, program planning, budget making, personnel management, taxing and assessing, elections laws, human services and land use. The price of each copy is $1.50 and can be purchased from the Minnesota League of Women Voters, 55 Wabasha, St. Paul, Minn. 55101. The telephone number is 224 -5445. Metropolitan Planning: Continued from page 1 including protection of open spaces. 2. A public facilities plan which shall describe the location, timing, sequence, use and capacity of existing and future public facilities of the governmental unit. This portion must contain the following parts: a. Transportation plan. "b. Sewer Plan. c. Parks and Open Space Plan. 3. An implementation program describing how and when the comprehensive plan will be implemented. In the legislative program adopted by the Association, we urge the Legislature to "limit any new approval authority over local comprehensive plans to those aspects of said plans that impact the metropolitan physical service systems." This position recognizes that the local plans must interface and take into account the physical metropolitan systems, which includes the Metropolitan Airports System, the Metropolitan Parks and Open Space System, the Metropolitan Transportation System and the Metropolitan Sewer System. This policy position also clearly recognizes that except for this interface the municipalities should retain the authority and responsibility to prepare and adopt comprehensive plans. April 11, 1975 To: Mayor and Council City Manager From: Florence Hallberg, City Clerk Subject: Votomatic Devices Attached hereto are copies.of my memos of June 28, 1974, and January 8, 1975, to the Council and to Mr. Hyde on the subject of voting devices. The facts contained therein are, I believe, still valid. However, additional comments . should be considered. The State of Minnesota has still not given final approval to the use of the Voto- matic units and they are being used on a trial basis. There is no indication, however, that they will not be approved and certainly all municipalities using the device appear to be extremely well satisfied. Presently, the method of counting absentee votes is more time consuming with the Votomatic than with our present machines. However, the State Legislature has been requested to adopt a procedure under which the voter would punch his com- puter card before sending it in. This punched card could then be fed into the computer at the close of the election along with the other cards. If this legislation is approved, it would be a great help with our large number of absentee ballots, but according to Representative Forsythe, there is not much hope for it passing at this session. There is apprehension that some computer program could cause a real problem -- either intentionally or inadvertently. Council should be aware that the printer feels that there is a possibility with our even -year City Election (if we should have a large number of filings) that there might not be room on our Automatic Voting Machines for all candidates. There are pros and cons for both systems - -.not the least of which is financial. I am comfortable with our present system -- certainly until the Votomat.ics are approved by the State and until the procedure for counting absentee ballots is changed. I know that keeping our machines in A -1 condition is becoming more of a problem (especially in a one -issue election) and I was not impressed by the service we received from the Automatic Voting Machine Company last November. However, I have been assured that the service will be improved and we always check out any machines that have given trouble after each election. i ' f June 28, 1974 T0: Mavor and Council FR 0:•I: Florence B. Hallberg s SUBJECT: Additional Voting ?Machines Because of the new apartments in the City and because of Election Day registra- tion, it is difficult to estimate the number of voters for the 1974 and 1976 elections. The impact of eighteen year old voters is also still unknown._ A.ssuming.a registration of 31,011 for 1974, a minimum of six additional voting machines would mean that we would have between 314 and 360 voters per machine, with a maximum of 360 voters per machine at the City Hall and at Cahill School. At the 1972 Presidential Election, we did have 360'voters per machine at the City Hall and, while there was a long line between 7 :00 a.m. and 9 :30 a.m., and again during the evening hours, voters did not seem to object. 'However, that is an absolute maximum and can only be per_mitteu in a polling place where the facilities are good and where there are "established" voters who are familiar with our procedures. Thirteen additional machines would set a range between 220 and 340 voters per machine. The fact that we had approximately 7 to 8% votes cast by absentee votes at the P--residential Election relieved the pressure on the voting machines. Experience has showed that the number of absentee voters increases with each election. At the 1972 election, over 92% of Edina's registered voters cast ballots, eitter by machine or by nail. In 1970, 57.08% voted. There is also a possibility of turning all of our voting machines in and going to the Votomatic (computer card system) of votin 'g. Computer Election Systems demonstrated their system to me about three weeks ago and I am still waiting for them to send the proposal which they promised. I will admit that I am some what reluctant to trade in our expensive voting, machines which are still in good condition and which give us a tabulation of votes within an hour after the close of a large election, for a system ;which is depen'ent on computers and which will not produce the outcome of an election until some three or four hours later. I also question somewhat the safety of the system, having read articles on how a computer programmer could s�-,ing an election. Special safeguards must also be taken in the transportation of uncounted ballots to the computer. Tha Votomatic is, however, more easily stored, roved and set up than our machines. I am told that one important advantage is that once the Voto;.atic is set up, you can look at it and ki :ow that it is correct, whereas, one is never really sure of t : Vot4n- machine until the Dol is open on l lecti o;? Day. The Votomatic nOW comes iv =ti7 a voting booty i_nco':porat�ed as a unit and , :�a�ces a convenient "package". ' l opt, Brooklya Park alid Fridley Us Votorat_Cs. (Tae- never owned their own lev2i machines.). 331ooi- i,,in`^,to :? tra(Iaal 1.. t"El'3i_ A uton;atic t'Jti ?':achin _.. fJi: Vota- 1. :3L1Cs a f'2:J years a -o cl :?Cl are well satisIi-z!d. :J�t :l the!-..i. i:innetonli :a has just this �S'L!!9r s "litch�2d fro- Alitamatic Votiiih 1 "achines to Votomatics. Both l."ilooilin - ton 1'i,ina onk -a ha`.'.^ t!..w i oTAn con: paters. St. T;)Uis ra= , Golden Vall!2y, Roseville, Coster an � - ,,, ichriald ara oll s':tisfiad :Jitn t_7•�i leV.".r i,1mC 7l :eS, :±s c' '_1 a� 'Iinncanoli. a'let St. Pa_t!1. Another possibility is, of course, to use paper ballots 'in one of the larger precincts. However, the late returns, the additional supplies (voting booths, ballot boxes, etc), the accuracy of the vote and the confusion of having two systems should be weighed against the substantial saving of funds. I mould agree that it this expenditure is a large one for use by the people one day every two years -- but it does seen ridiculous to require voters to vote on machines for small elections and then ask them to vote on paper ballots for large elections. Following is a summary of the number of voters per machine with our present 86 machines, with 92 machines and with 98 machines: Est. 36 92 98 Pct. Voters Machines Machines P-achines 1 Shepherd of Hills Church 1,400 (4) 350 (4) 350 (5) 280 2 Edina City Hall 2,158 (6) 360 (6) 360 (7) 308 3 Wooddale School 2,300 (7) 329 (7) 329 (7) 329 4 Morningside Munic. Bldg. .1,770 (5) 354 (5) 354 (6) 295 5 Highlands School 2,308 (7) 330 (7) 330 (5) 330 5 Countryside School 1,570 (5) 314 (5) 314 (5) 314 7 Normandale 'Church 2,000 Pa Ba lto lots (6) 333 (6) 333 8 'Edina East Lover Division 1,700 (5) 340 (5) 340 (5) 340 9 Concord School 2,355 (7) 337 (7) 337 (7) 337 10 Creek Valley School 1,550 (5) 314 (5) 314 (5) 314• 11 Cahill School 1;800 (5) 300 (5) 360 (6) 300 12 Cornalia School 1,400 (4) 350 (4) 350 (5) 280 13 Church of the 14aster 2,300 (7) 328 (7) 328 (7) 328 14 St. Peter's Church 2,250 (7) 323 (7) 323 (7) 323 ?3 Edina `:Icst Lower Division 1,740 (5) 348 (5) 348 (6) 290 16 ` ?e,tneoin- Sout.zale Library= .:_2, 4r,0 (7) 343 (7) 343 (8) 300 Totals 31,011 30 92 99 86 riachi n as avera -'c 362 votes per machine 92 t:;achines avarage 337 voters per machina 99 rlachi nas averaoa 313 voters am machi -ia Corx�neats I have heard in talkin- to other Clerks who are using the Votomatic syste -m ran-e from "if you can learn to live with a computer - - -" to "why would you charge systems when you already have such a substantial investment in a good machine ". I was reminded tiLat With the . Vutomatic a voter can spoi 1 his ballot by voting for r•_ore than the property number of candidates. Our voting machines have a safe guard against thus. While moving of voting machines has proved a problem to other municipalities, we have been very fortunate in being able to store a large number of machines in the schools, keeping tais cost to a miaimum. I have received a verbal estimate of approximately $850 for second hand voting machines of the sane type as we now use (up from $750 estimated last year). There is also a possibility that machines could be rented for this election and the rental apply to the cost, should we decide to buy additional machines. I an waiting for further information on this from both Automatic Voting Machine Sorporation and from Computer Election Systems. Automatic Voting Machines Corporation tells me that they hope to come out with - "something new" in four or five years. Unless we can find machines at a good price, I think that it might be a good idea to rent the necessary machines and see what this "new" development is to be. January B. 1975 To: Warren C. Hyde, City Manager From :. Florence Hallberg, City Clerk Subject: Votomatic Demonstration Mr. Lellbaeh's original recommendation for acquisition of 200 Votomatic devices was based on 30,229 voters. Since that proposal was made, an additional 1,515 voters registered on election day, bringing the total number of voters to 31,744. According to Harold Sand, the following apartment units should be eoepleted and occupied before the 1976 Presidential Election: Precinct Units location ` 5 150 Edina West 5 210 Viewcon 5 40 Londonderry 5 50 Single Family Dwellings 6 70 Nine Mile Village 12 150 Erickson High Rise 15 25 Hills of Braemar 16 272 Metram (72nd & York) 16 63 Roybet (Heritage Drive 1,030 Assuming two voters per unit on an average, this would increase the number of potential voters by 2,060, making a total of approxi- mately 33,604 voters. At this time, I would estimate that we would need to acquire a minimum of 225 Votomatic voting devices if we should decide to go with this system. If it is decided to stay with the Automatic Voting Machines, we would need 16 additional rachines before the 1976 election. (we rented 6 machines before the 1974 election.) 102 Automatic Voting Machines would average out to 330 voters per machine which would be about right for the Presidential Election. algs. R?-GISTERM VOTERS P3R PRECINCT Est. lT 170 Ccrsu-, November 1, 1974 1975 1976 1977 1978 1979 1980 1981 1982 569 Precinct 1 1516 1.062 2 2247 1,040 3 2419 899 4 1146 976 5 1269 558 6 1C32 924 7 1275 707 6 1741 1,136 9 2408 535 10 1707 700 11 1728 705 12 1422 535 13 1949 1,142 14 238 616 15 1720 1,260 16 1636 Total ns of Nov..1 30,229 Regizt. Elect. Day 1.515 Total r.�Z. Voters 31,744 Percent Voting 60.07% AbSOnt Dnllot Anpl, 636 Absent Dallots Voted 557 0 C.E.S. EQUIPS EN''T RECON211ENDATIONS 200 Model IIIA Votomatics with Unite Price Amount 25 Self- contained Booths @230.00 ea. $46,000.00 16 Votomatic Demonstrators @ 48.00 ea. 768.00 1 Ballott Assembly Aid -- 12 frame 125.00 1 CO2 Crimper 550.00 ea. 980.00 16 Transfer Cases @ 20.00 ea. 320.00 1 Ballot Tab Computer 25,900.00 16 Ballot Boxes @21.00 ea. 366.00 Votomatic Carrying/Storage Containers N/C SUB -TOTAL $74,429.00 Less: Trade -In No. of Machines Numbering Series Unite Price Amount 25 99,000 450.00 ea. $11,250.00 11 106,000 500.00 ea. 5,500.00 40 110,000 /111,000 525.00 ea. 21,000.00 10 114,000 550.00 ea. 5,500.00 NET TOTAL $43,250.00 31,179.00 1) All prices quoted are helf firm for 60 days from date of letter. 2) F.O.B., Berkeley, California COMPUTER ELECTION SYSTEMS 25 W 651 TOWPATH COURT. WHEATON. ILLINOIS 60187 [312) 653 -4422 Ty MINUTES OF A SPECIAL MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL ON APRIL 14, 1975 AT 7:00 P.M. Answering rollcall were members Richards, Shaw, Schmidt and Mayor Van Valkenburg. VOTOMATIC DEVICE DEMONSTRATED. Mr. Ed Lellbach of Computer Election Systems, Inc., demonstrated the Votomatic punch card voting device which he had presented to Council on January 8, 1975. He again explained the procedure by which the device operates and pointed out that advantages of the Votomatic over the Automatic Voting Machines now.used by the City included ease of transporting to the polling places, the ease of storage and the reduction in fall -off in vot- ing toward the end of the ballot. Mr. Lellbach assured. Council that, if the State of Minnesota did not approve the system, the a_.portinn.of the cost would be returned. Mr. Lellbach also suggested that the Council go to the Hopkins City Hall, both during the day and in the evening when the May 20, 1975, Hop- kins School District Election results are being tabulated so that they could see, just how the device actually works during an election. Following considerable discussion, Councilman Shaw's motion was seconded by Councilwoman Schmidt and carried, that the matter be continued so hat the Clerk could furnish statistics on the cost of moving and repairing the Automatic Voting Machines, the comparative costs of supplies for the two systems and consideration could be given as to whether the City would want its own computer or buy the computer offered by Computer Election Systems,' Inc. PARK BOARD CAPITAL IMPROVEMENTS CONTINUED TO APRIL 21', 1975. Mr. Jack Rice, Chairman of the Park Board, introduced other members of the Park Board and the Park Department staff. Using the view - graph, Mr. Rice made a slide presenta- tion showing facilities and activities of the Park Board and estimated that the park program has had 258,654 participants and 1,275 volunteer leaders over the past year. Mr. Rice presented the Park Capital Improvements Program, cost of which totalled $2,074,910 (not including land acquisition), a list of immediate needs which should be completed by 1976 totalling $512,400 and a "Facility Think List ", a copy of whic Program is attached hereto and made a part of these minutes. Letters were noted from Mrs. Robert J. Schramm advis- ing of her interest in an arts and crafts center and 'frum the Church of St. Stephen the Martyr supporting the proposed addition of a hockey rink, skating rink and warming house to the West of the tennis courts in Utley Park. The letter also said that any and all additions to adjacent parking facilities that could be used by the church on a year -round basis would be welcomed. Mr. Rice referred to the report of the Open Space Committee and pointed out that the Park Board was particularly interested in the acquisition of property on McCauley Trail South, the Moore property on Mirror Lake, the Cahill School back lot, the Hedberg property, the Carl Hansen property located in North Parkwood Knolls area and the Rutledge house located in Rutledge Park. Mayor Van Valken- burg pointed out that the open space report and the Park Board Capital Improve- ments Program need not necessarily be tied together. Methods of financing the proposals was discussed generally, with Mayor Van Valkenburg pointing out that the Library Fund had not yet been earmarked for any particular use. Mr. Hyde questioned the cost of maintaining some of the proposed improvements. He suggested the possibility that the City might find itself with a park system that it cannot afford to maintain and recommended that the staff make some analyses on the maintenance costs, particularly with the additional lighting and the irregation program. Mr. Rosland said that he had found that it would be less expensive to irregate and maintain good turf than to replace the sod continually. He added that the tennis lighting costs would be recovered by user fees and that good park lighting should help prevent vandalism. Mr. Dalen recommended that, if the Council wishes to proceed with the improvements, a bond issue.should be axthorized which would give the people an opportunity to decide if the cost is warranted. He added that the liquor revenues could be used for park maintenance. Mr. Dalen suggested that the bond issue be kept under $3,000,000 for the park and open space programs. Mr. Rice recalled that the Park Board had voted unanimously not to go to a bond issue at this time in view of present economic conditions and because of the feeling that it would be tied to open space. Mr. Richard Seaberg, 6108 Arctic Way, said that the Arctic Hills Homeowners' Association is conderned about the program outlined and that they would favor ideas expressed by Mr. Dalen. Mrs. Margaret Maki, 4520 Oxford Ave., asked if funds could be obtained in connection with the land trade from Radisson South and where the second pool would be located. Mayor Van Valkenburg said that discussion as to the Radisson South property had not gone far enough to give an answer on that question. Mr. Rice said that there 4/14/75 is still a..question as to whether the second pool is actually needed at this time. Mayor Van Valkenburg added that vandalism in the parks is a very real problem. Mr. Frank Thorpe, 4614 Edina Blvd., said that his family would work with the City in the financing of the improvement of Utley Park. Mr. Clifton French, former Edina Director of Parks and Recreation and Superintendent of the Hennepin.County Park Reserve District, said that he did not know of another municipality in the area that was doing a better job with their park system and said that he was excited with.the progress that the Park Board had made. Councilwoman Schmidt referred to the Governmental Commission Report which pointed out that the City should be looking forward to the use of vacant land. Councilman Richards said that the Park Board is still in need of funds just to maintain the program as it now exists and suggested that the matter be placed on an early agenda. Mr. Shaw then moved that the City Manager and his staff look into and evaluate the Park Board's proposals and Mr. Dalen's recommendation of a $3,000,000 bond iysue and bring their recommendations back to Council by April 21, 1975 (but no later than May 5, 1975). Motion was seconded by Councilwoman Schmidt and carried. Mr. Rosland reminded the Council that the Art Center will have to be rebid if the bid is not let within thirty days. MAYOR'S "THINK LIST" DISCUSSED. Mayor Van Valkenburg recalled that his "Think List" had originally been presented to Council and January and asked that items thereon be discussed. Discussion then ensued and action was taken on the follow - ing subjects as hereinafter recorded: Smaller Planning Zones or Classifications - Councilman Richards' motion was seconded by Councilwoman Schmidt and carried that the Planner and City Attorney work together to make recommendations as to how such a change, which would tend to reduce densities, could be legally implemented. Posting Signs to Label Rezoning Areas - Councilman Shaw's motion was seconded by Councilwoman Schmidt and carried, that the Planner should check with other municipalities that post legal notices on property proposed to be rezoned and obtain copies of their ordinances for study. Halla Property - Mr. Hyde advised that he had heard nothing recently in.regard to the Halla property.. Highway 5 and Cahill Road - Mr. Hyde advised that nothing is pending for this .. area, to his knowledge. Edina Art Center - Mr. Rosland advised that it appeared that patrons of the arts group could not raise the $140,000 to build the center, but could raise funds for its furnishings. He said that it appeared that the project should.be close to self- sustaining. The Mayor told Mr. Rosland to let the Council know when they could be of any help. Colonial Church Building - Mayor Van Valkenburg said that the question had been raised as-to:.whether the:Colonial.Church building could be used as an activity center after the church moves into its proposed new building. _Presidents'. Council (Volunteer Athletic Organizations) - Mayor Van Valkenburg suggested the possibility of various athletic organizations joining together for purposes of buying insurance in a package and for other joint purchasing. Mr. Rosland said that joint purchase of insurance had not proven to be benefitial. Purchase of a bus was also considered. Mr. Rosland said that he would send out a letter to people who would be interested in bussing to see what their recom- mendations.would be. Exchange of Board and Commission Minutes - Mr. Hyde said that he would send a memo to the secretary of each commission and committee advising that they should submit copies of their minutes to all other boards and commissions. Limit of Tenure on Commissions — Rotation of Chairmanship of Commissions - It was generally agreed that the staff will tell their commissions and boards . that the Council is considering setting a limit of tenure of.membership and is also considering rotating the chairmanship of these groups. The Council will be advised.of their opinions on the subject. Staff and Secretarial Assignments - Mayor Van Valkenburg asked that he be kept .apprised of the staff member and secretary assigned to work with each commis- sion and board. Human Relations Commission - Mr. Hyde said that he believed that much of the problem with the Human Relations Commission was that there has been no one staff person assigned to the Commission. He pointed out that Mr. Joel Jennings is the new chairman and that Mr. Melena is the staff person who will be working with the Commission. Commission and Board Attendance Reports - Mayor Van Valkenburg said that the staff person working with each commission and board was responsible for furn- ishing him with attendance reports of members. Youth Action - Mr. Hyde advised that the Human Relations Commission feels that Youth Action is an outgrowth of the Human Relations Commission and that he thinks that Council will receive a request for City funding in the 1976 Budget. South Hennepin Human Services - Councilwoman Schmidt reported that the South Hennepin Human Services might be getting into a large area of control as far 4/14/75 as being a clearing house for all types of social action in the South Hennepin area because of the diversification of services from Hennepin County into the various municipalities. She added that Hennepin County may feel that if the municipalities are benefitting from the services provided by South Hennepin Human Services, that the municipalities should show their interest by some fund- ing. Drugs - Councilwoman Schmidt advised that the Human Services Couneil is holding workshops on drugs. Mr. Hyde questioned the expertise of the Council and wondered if the drug problem could not be better served by Youth Action. Governmental Commission - Mr. Hyde said that Mr. Kermit Wilson is out of town and that he will call him again upon his return to set a date for a meeting of the Governmental Commission and the Council. MAYORS AND COUNCIL MEMBERS MEETING DISCUSSED. Councilwoman Schmidt reported that she had attended the meeting for Mayors and Council Members and that there were only about eight persons present. She said that everyone thought that the organization was a good idea but that no decision was made on how the group could be effective. It had been the concensus of opinion of the group that the Hennepin County League had been effective until the City of Minneapolis became a member. Mr. Hyde emphasized that there must be some organization to fight the City of Minneapolis and Hennepin County. Mr. Dalen suggested that the Mayors group working with local Chambers of Commerce would be a logical vehicle to take this action. SOUTHDALE BOWL AGREEMENT REACHED. Mr. Hyde reported that Southdale Bowl had signed an agreement which was satisfactory and that he will now grant licenses for the same number of machines that they had last year (8 pinball and 25 mech- anical amusement machines), subject to a signed statement from Mr. William Erickson agreeing to comply with a list of conditions worked out by Captain Wrobleski. No further business appearing, Councilman Shaw's motion for adjournment was seconded by Councilman Richards and carried. Adjournment at 10:20 p.m. City Clerk Cl