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1974-12-16_COUNCIL MEETING
South Hennepin Human Services Council 6401 France Avenue South • Edina, Minnesota 55435 Phone 920.1.194 —� Serving: Bloomington Eden Prairie Edina Richfield December 2, 1974 Mr. Warren C. Hyde City Manager 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Hyde: It has been some time since we have reported the activities of the South Hennepin Human Services Council to you. We believe we have made some major strides in developing a coordinated approach to the provision of.human services in the South Hennepin area. During 1974 we have shifted our focus from broad- based planning to deliberately and consistently addressing the priorities we established. The establishment of the South Hennepin Individual and Family Counseling Service was our first accomplishment in this new role. The following is a resume of the other activities we have pursued from May, 1974 thru October, 1974. These activities involved approximately 700 individual contacts and 400 contacts in a group setting. 1. Coordinated the first clergy training program to begin in November, 1974, specifically designed for the Bloomington Chaplaincy Corp. 2. Reviewed Outreach, Inc.'s proposal for the development of a family home for the developmentally disabled; appeared on their behalf at the Richfield Planning Commission and City Council Hearings. Page 2 (Cont.) 3. Initiated a hearing with the Bloomington City council that resulted in an ordinance change allowing family homes for the developmentally disabled to be considered anywhere in city. 4. Reviewed a proposal for a Pediatric Training Center for severely and profoundly retarded children who are also multiply handicapped. Developed a report on the feasibility of the proposed treatment program and the need for such a facility in the South Hennepin area. 5. Did a comprehensive study on the need for group homes for adolescents with behavioral.problems. Did a comparative study of group home treatment progr =s and did an in depth study of the ability of Welcome Community Homes, Inc., to provide this service. The South Hennepin Human Services Council will appear at a Planning Commission and City Council meeting in Bloomington to present our recommendations on this subject. 6. Reviewed Dr. Barron's proposal'(at the request of the MH/MR Area Program) for the development of a research tool.to identify learning disabilities in pre- s'choolers. 7. Coordinated a task force on the need for additional teen medical services in the South Hennepin area. Investigated and reviewed the amount of services being provided by existing clinics, surveyed South Hennepin physicians, and are currently planning a survey of South Hennepin youth. 8. Developed a "mini directory" of hum =-.n services specifically designed for persons who refer to area services such as police, school psychologists, social workers and counselors, and area clergymen. 9. Currently coordinating an inquiry into the appropriateness of a detached worker program in.our area. 10. Currently coordinating (with the Bridge) an area wide development of Temporary Shelter H =es for runaways. Also aiding the Bridge in their decentralization plans. .(Helping them secure space, etc.) 11. Initiated a task force in Eden Prairie to study and provide options for the needs of yo -ath. Recommendations of this task force resulted in the.= urther decentralization of the South Hennepin Individual and Family Counseling Service. Page 3 (Cont.) 12. Coordinated a meeting of suburban city planners to discuss zoning changes needed for group homes. 13. Are coordinating and sponsoring a Human Services Forum for 120 area professionals. These will include represent- atives from 17 agencies; school psychologists, social workers, counselors and nurses; clergymen; and police. The purpose of the Forum is to present and interpret the services of area agencies and to broach issues such as "followup" that will make area services more consistent and effective. 14. Coordinate the 3rd Friday Human Services Group. Represent- atives from the various local agencies meet monthly to discuss common needs and problems and collaborate on approaches to them. 15. Provide South Hennepin input to various county wide committees such as Hennepin County Health Planners and the committee on the development of residential services for the developmentally disabled. 16. Have negotiated the periodic- printing of local services available to area residents in the Sun Newspapers. They will also do a feature on each service. 17. Currently coordinating local publicity fcr the Community Information and Referral Service. We are contacting all the churches and civic groups in our area in order to facilitate the showing of CI &R's explanatory film and also include an interpretation of the role of the South Hennepin Human Services Council. We have made 2 such presentation's which were received with great enthusiasm. 18. We have coordinated the site visits to the new South Hennepin Individual and Family Counseling Service for large groups of school psychologists, social workers and counselors; clergymen, and city staff people. We also monitor and evaluate the Counseling Service monthly. 19. We have made tentative inquiries into'the need for other services such as peer counseling, a detoxification program, group homes for severely retarded adults, additional regreational programs for the mentally retarded, teen centers, etc. Page 4 (Cont.) Mr. Hyde The aforementioned activities give an idea of the kinds of concerns the South Hennepin Human Services Council has entertained in the last 6 months. It is by no means an exhaustive list and does not include internal activities such as budget writing, the development of a statement of'purpose and goals, the development of evaluative criterion for new proposals, data collection, quarterly reports, and our on going communications with the MH /MR Program Office. I would appreciate your relaying this report to your City Council. I am available to make a presentation in person to your City Council whenever you deem it appropriate: I trust the City Council and staff will recognize the potential role of the South Hennepin Human Services Council and will utilize our capacity to compliment your efforts to meet the human services needs of the residents in our area. Sincerely, c Philli J JRiveness Executive Director PJR:jh GL_ V /K 'Dec_ JOHN KEEFE t7 �.8, COMMITTEES SENATOR 40TH DISTRICT JUDICIARY 201 OAKWOOD ROAD METROPOLITAN AND URBAN AFFAIRS HOPKINS, MINNESOTA 55343 TELEPHONE: SERVING: 935-6049 (Home) state of a 938-7635 Hopkins (Office) Minnetonka 296-4118 (Senate) SENATE Eden Prairie December 6, 1974 p TO: LOCAL ELECTED.OFFICIALS AND REPRESENTATIVES OF CIVIC, CHURCH, AND SCHOOL ORGANIZATIONS IN METROPOLITAN COUNCIL DISTRICT 11 FROM: STATE SENATOR JOHN KEEFE RE: OPEN HEARING ON METROPOLITAN COUNCIL APPOINTEE ON TUESDAY, DECEMBER 17, AT 7:30 P. M. IN MINNETONKA CITY HALL COUNCIL CHAMBERS As you may be aware the term of our present representative on the Metropolitan Council, Dennis Dunne, will expire December 31, 1974 and -a new appointment will hAve to be made. Mr. Dunne has ably represented District 11 which includes Hopkins, Edina, Minnetonka, Plymouth, Wayzata and Golden Valley -- for the past four years. During that time the Metropolitan Council has continued to play an increasingly important role in the lives of suburban residents. For that reason I think it vital we all have a voice in the selection of Mr. Dunne's successor. Unfortunately, the law dbes not provide for an election. the governor appoints a representative after con- :Rather, ferring with the legislature. In order to adequately represent the views of our constituents, west suburban legislators will hold an open hearing at 7:30 P. M., Tuesday, December.17th,.in the Minnetonka-City Hall Council Chambers to hear recom- mendations for possible appointments. To our knowledge- this will be the _first -meetin.gofitskind- in the Twin Cities. We would especially like to hear your views and the names of specific individuals you would like to recommend. If you would be able to appear please contact Ruth Peterson at 296-4913 who will list your name on the agenda, but you do not have to be on the agenda to speak. , All recommendations, comments and suggestions will be included in the record which will be presented to the governor. Because of the recent trend toward open decision-making in government, we believe the recommendations of our citizens will carry considerable weight. JK: rp The Honorable James Van Valkenburg Mayor City of Edina 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Mayor: On behalf of Senator Humphrey, who is presently in Rome as an advisor to the Congressional delegation to the World Food Conference, I am writing urging your support for one of the Senator's constituents. Senator Humphrey has been contacted by the Robert Cashin family of 405 Washington Avenue So., in Edina regarding their re- location due to.the expansion and building on County Road 18. The Senator is very much aware that this is a local matter and one which must be faced and met by you and other local officials. The i Senator, however, wishes that I inform you of his concern for this family. I would, therefore, ask on behalf of Senator Humphrey, that you extend every possible con - sideration to the Robert Cashin family in their desire to remain in their home. Thank you for your consideration of this matter.. Sincerely, Fred L. Gates Special Assistant to i Senator Humphrey r Public Works Phone 935 -3381 320 Washington Av. South, Hopkins, Minnesota 55343 M HeNNePIN COUNTY James VanValkenburg, Mayor City of Edina 4801 West 50th S�reet Edina, Minnesota 55424 Dear Mayor VanValkenburg: Re: Resolution by City of Edina Approving Layout for CSAH 18/6742 10 December 1974 We are both pleased and concerned with the action taken by the Edina City Council relative to the approval of the proposed layout for construction of CSAH 18/6742. Our pleasure is that we now have received approval from both the City of Hopkins and City of Edina for Layout No. 23B which indicates satisfaction by all parties as to the proposed geometrics, alignment, grades, and interchange configuration— However; we are deeply concerned that your Council's resolution of November 4, 1974, conditioned their approval "on the amending of said Layout No. 23B to include the acquisition of all adjacent residential properties, relocation of residents, and removal of structures located within the limits of the City of Edina ". The reasons for our concern are manifold and it is imperative that they be stated so that your Council has full recognition of the position that the department has taken in this matter. Delay in Contract Award This project has been programmed for contract letting in June, 1976 and is being processed as a Federal Aid Urban improvement so that it will be possible to utilize Federal Aid Urban Funds (70% of total construction cost). As you may know, there are many activities that are required by the Federal Highway Administration before a project can be advertised for contract award. There are a number of activities relating to right of way acquisition that must be completed in compliance with FHWA regulations and the department is currently on schedule. A Relocation Plan has been approved by the FHWA which calls for 12 relocations, seven of which are family units, all based on right of way needed to construct Layout No. 23B (without acquiring homes in Edina). Appraisals are in process on these properties and negotiations have commenced for right of way acquisition. Right of Entry can now be secured by the proposed letting date in June, 1976. F If the department were to acquire the additional 17 homes in Edina, as requested, we would have to prepare a new Relocation Plan and again receive approval of this revised plan by both the Minnesota Department of Highways and the FHWA. It is estimated that it would require a minimum of six months from the date a decision is made to acquire the homes until plan approval could be obtained. During this time, the department Minorities, Women and Other Protected Classes are Encouraged to apply for Employment at Hennepin County James VanValkenburg 10 December 1974 Page Two . must evaluate the housing needs for relocation of the 25-families presently living in the 17 homes. The actual relocation of these families,'in an orderlay manner and in full compliance with FHWA requirements, may result in additional delays due to the increasing shortage of suitable replacement housing in the Hopkins -Edina area. It is our opinion that the acquisition of the 17 homes in Edina would result in a delay in the proposed letting date for this project. This delay could range from a minimum of six months to a maximum of one year dependent upon time required for processing and approval of the revised Relocation Plan, the ability to secure replacement housing, and the complexity of condemnation proceedings, should condemnation become necessary. This delay would undoubtedly result in an increased construction cost due to the inflationary trends, may result in loss of Federal Aid Urban Funding, and would defer the completion of CSAH 18. Noise Analysis The department has prepared a Noise Analysis Report for the portion of CSAH 18 from the Crosstown Highway to 3rd Street South. It is the conclusion of this report that we can meet the FHWA noise level requirements through construction of sound barriers at appropriate locations. The report specifically identified the existing and future predicted noise levels at the residential properties on the east side of CSAH 18 from Maloney Avenue to Spruce Road. A noise level measurement was taken in the front yard of the residence at 409 Washington Avenue South, a distance of 62 feet from the centerline of existing CSAH 18 or 126 feet from the centerline of the proposed highway. The highway noise at this location was assumed to be typical for all of the homes in the first row which abut CSAH 18 between Maloney Avenue and Spruce Road in Edina. 'Noise measurements were taken during the A.M. and P.M. peak traffic hours on July 16, 17, and 18, 1974. Based on these measurements, the 1974 LlO noise level (that noise which would be exceeded only 10% of the time) was 78 dBA during the A.M. peak hour and 73 dBA during the P.M. peak hour. Therefore, the existing noise level at these homes exceeds the FHWA L10 design noise level requirement which is 70 dBA maximum for residential properties. A future predicted noise level at this location was computed based on projected 1985 peak hour traffic volumes for both automobiles and trucks. The 1985 predicted L10 noise level was 77 dBA during the A.M. peak hour and 70 dBA during the P.M. peak hour. There- fore, the predicted Llp noise level for 1985 will be slightly less than it is today. This is due to the fact that although the 1985 projected traffic volumes will be almost three times the present volumes, the centerline of the proposed CSAH 18 will be twice as far from the residential properties as exists today. However, since the 1985 predicted L10 noise level of 77 dBA during the A.M. peak hour exceeds the FHWA L10 design noise level requirement of 70 dBA for residential property, it will be necessary to design a noise barrier which is capable of reducing this noise level to meet Federal Standard. Our designers have recommended the construction of a continuous barrier approximately 2,300 feet in length which would extend from the north end of the northeast ramp at 7th Street South to about 300 feet north of Spruce Road. This barrier would be 11 feet above the street grade for the south 1,330 feet and 9 feet above grade for the north 900 feet with a transition section of 70 feet. The 11 foot high portion would be located in the proposed median between the northbound lane of CSAH 18 and the east frontage road in front of the homes and the 9 foot high section would be placed on the east edge of the proposed bridge structure which carries CSAH 18 nwavr +hn railrnaii +rarLc nnA rCAN I James VanValkenburg 10 December 1974 Page Three A barrier of this design would reduce the predicted 1985 Llp noise levels to 70 dBA for all one story residences and would be satisfactory for the upper level of the four two story residences just south of Belmore Avenue, provided these units were air conditioned so that windows could remain closed. There is no economical or feasible method of con- structing a noise barrier of sufficient height at this location to meet federal require- ments for upper levels of these two story residences since the barrier must be placed on the edge of the bridge. Air conditioning must be provided for the upper level of those houses or an exception granted to the FHWA guidelines. Economics It is estimated that the direct cost to the county,'for acquisition of the 17 homes and the relocation of 25 families would be $750,000. These costs are not eligible for Federal Aid Funding. In addition, the anticipated delay".in letting this project might well increase construction-:costs from 5% to 10% which would represent a considerable sum when one considers the total cost of the project is estimated to be $7,500,000. By comparison, the cost of constructing the noise barrier which was previously discussed would range from $75,000 for a single faced timber barrier to $190,000 for a double faced steel barrier. The difference in cost to the county is substantial and in our opinion can not be justified. Condemnation Proceedings The county's authority to acquire property by condemnation must be based on a demonstrated need that the property is required for public use. There is a question as to whether this action, if required to acquire any of the 17 homes, would be allowed by the courts inasmuch as there is no actual physical taking required for constructing the highway. Prior to the Design Hearing and preparation of the Final Environmental Impact Statement, the county hired a noise consultant to study the noise problem in this area. The results of this study were discussed at the Public Hearing and it was indicated to the affected property owners that a noise barrier could be constructed which would reduce the highway noise level to meet Federal Standards. It is entirely possible that the county would not be able to acquire all of the properties through negotiation and that a condemnation proceeding would be required. This action could be challenged by any property owner and the court would have to determine the legality of the action. There are a few cases, to our knowledge, in which an action has been taken by a govern- mental agency to condemr property for protection against excessive noise levels. It is our judgement that such an action would be detrimental to the county because of the precedent established. In light of the concerns that have been expressed, I am requesting that your Council reconsider their action taken by resolution of November 4, 1974, and approve Layout No. 23B without any contingency. We are most willing to meet with the Council or City Staff to discuss any aspect of the project. James VanValkenburg 10 December 197+ Page Four Your early attention to this matter would be appreciated since any delay in approval of this project may well jeopardize the proposed letting date. Very t ly yours, Herbert 0. Klossner, P.E., County En4ineer HOK:JLK:jfe cc: Commissioner E. F. Robb, Jr. Commissioner Thomas L. Olson Warren Hyde. Robert Dunn A. J. Lee Highway Staff PENSION IMPROVEMENT Z� /G EDINA FIREMANS RELIEF ASSOCIATION A: Reason for improvement 1) Improve pensions for members whoare now on pension 2) Over half of pension members are on minimum pensions from either P.E.R.A. or Social Security 3) There are 11 members recieving pensions and of those 11 members, 6 are 70 years of age or older. 4) Active members of the department would be several years away from drawing these benefits. The present Chief being the only exception. 5) The last pension increase was in 1969. J B. Type of pension improvements 1) We have two plans on improvements to submit to the Council. See exhibit A 2) Of the two plans available, we would like to have the second plan which is the more expensive plan. 3) There are several reasons for the choice of the second plan. a) Pension will be raised to be in line with present day costs. b) This plan will eliminate the need to raise the pension for several years to come. c) Although the second plan will exceed the assets by $162,225 we feel that our assets and support money will increase each year. With this normal increase of assets and support money we feel that by the end of the year 1977 our assets will exceed the $689,318 needed to make the second plan fully funded. C: Disability Benefits 1) Under either of these plans we would recommend that the disability benefits be left at the present level GEORGE V. STENNES AND ASSOCIATES CONSULTING ACTUARIES 2850 METRO DRIVE MINNEAPOLIS, MINNESOTA 55420 I� • (612) 854.1155 ACTUARIES - PENSION ADMINISTRATION GEORGE V. STENNES, F.S.A. - PALMER O. ROOT FRANKLIN C. SMITH, A.S.A. ROSALYN BERNSTEIN JOHN H. FLITTIE, F.S.A. " JAMES W. KEMBLE, F. S. A. CAROLYN RUCKER WILLIAM G. NORDSTROM, F.S.A - - PHYLLIS EAOEN C. D. SPANGLER, F. C. A. P. _ SUZANNE DRESSLER - ORLEN E. LUNDE, F.S.A. ER NIE FRANKOVICH, F.S.A. - DANIEL H. HAAK, A.S.A. . RICHARD A. SWIFT, F.S.A. - GALE D. PATRICK, A.S.A. - - JOHN E. TEISBERG, A.S.A. RICHARD L. JACOBSEN, F.S.A. - - JAMES Q. B. KR EGER, F.S.A. - - October 14, 1974 - RAYMOND B. KRIEGE 9, f.S.A. � " PAUL R. FLE I SCHACKER, F.S.A, DAVID G , ADAMS , F.S.A. - - ROBERT P. MAST, A.S.A. - JAMES R. MILLER, A.S.A. - - - DON PENNEY, A.S.A. STEPHEN A. ROBB, F.S.A. - - - J. ROBERT HOPSON, F.S.A. - - - BRADLEY J. JOERN, A.S.A. Mr. William Hansen 6250 Tracy Avenue Edina, Minnesota 55436 Dear Bill: Re. Edina Firemen's Relief Association We wish, to discuss two schedules of improved benefits in your plan.. After looking at these two, you will probably think of other possibilities, and if you will submit these to us, we will provide cost estimates for you to consider. In your letter of September 19, you set a goal of staying fully funded or close to fully funded. The first improvement which we will discuss follows this instruction. The only problem (and perhaps I should not call it a problem) is the fact that the required support rate is still only a fraction of the total contributions which you received during 1973, namely, $61, 226, This was the reason that I called you to ask whether you anticipated that the income from the fire insurance premium tax would always be used entirely to support the benefits of this supple mental plan. If you will follow along the outline of benefits on page 2 of our report, this first proposal changes the retirement benefit for 20 years of service to $180 and the increment for service in excess of 20 years to $9. 00 for each year with a maximum of $270. The permanent disability benefit is also increased to $180 and the temporary disability benefit is improved in the same proportion to $15.00 per day. . Note that all of the benefits described above have been improved by a factor of 1 1/2, For the remaining benefits, we have used a factor of 1. 35. This makes the lump sum funeral benefit $1, 350 and the monthly widow's benefit $135. It also makes the orphan's benefit $27. 00 per month. We arrived at the factor of 1. 35 by making the widow's monthly benefit one -half of the maximum benefit of $270 which is paid to a retired participant who put in 30 or more years of service. MINNEAPOLIS DES MOINES •_itiC0LN NEW YORK GEORGE V. STENNES AND ASSOCIATES Mr. William Hansen - 2 October 14, 1974 We have assumed that the above improvements will apply not only to active participants but also to those already receiving benefits and to those who have ter- minated with a right to receive a benefit at some future date which are usually called deferred benefits. . The accrued liability for the above improved benefits turned out to be $516, 342; when you compare this with the present assets of $527, 093, you see that the plan is still fully funded after the improvement. The normal cost for this set of benefits turned out to be $12, 251. When this is compared with the current support of $61, 226, you can see why I said-that the normal cost would still turn out to be only a fraction of the present actual support. Therefore, I experimented with another approach. On this second approach, I doubled the retirement benefit and the disability benefits. This makes the retirement benefit $240 for 20 years of service and $36.0 for 30 years of service. It makes the permanent disability benefit $240 and the temporary disability benefit $20 per day. I increased the lump sum funeral benefit to $1, 500, the widow's monthly benefit to $180 and the orphan's benefit to $36. For all except the funeral benefit, the improve- ment factor for these benefits is 1.8,. and this again came from making the widow's monthly benefit one -half of the maximum retirement benefit. Once again, we assumed that this improvement would be applicable to not only active participants but to all participants. The accrued liability for this more generous improvement turned out to be $689, 318 which exceeds the assets by $162, 225. Since we were talking about a 20 -year amortization period at the end of 1970, I feel that it is appropriate to use a 17 -year period at the end of 1973. The annual contribu- tion which will pay off $162, 225 over a period of 17 years is $13, 705. The normal cost for this more generous set of benefits turned out to be $16, 314. Thus, the total support requirement for this second set of benefits would come out to be $13, 705 plus $16, 314 or $30, 019. This is still well -below the current annual support of $61, 226. If you have any questions about either of these two proposals, please call me. As I said above, your review of these two proposals may suggest other possible im- provements to you, and we will be happy to prepare cost estimates of any proposals which you send to us. Sincerely yours, Franklin C. Smith FCS:ml December 17, 1974 Mr. Bodine 9001 Bloomington Freeway Bloomington,, NN 55420 Dear Mr, Bodine: Enclosed herewith are executed "Land Surveyors Certificate of Correct- ion to Plat" for Braemar :Hills 7th Addition _and for Nine Pule North which were approved at. the Edina City Council Meeting of December 16, 1974. Yours very truly, City Clerk enclosures DATE: December 9, 1974 TO: W. Hyde FROM:- D. Akins SUBJ: 611 Compliance at 5416 W. 70th INFORMATION= Edina Council T. Erickson T. Paulfranz f� From the December 2, 1974 Council "minutes, it appears you were not - notified that I did submit a compliance plan by September 1, 1974 per our agreement. (Due to Labor Day Weekend, it may not have been received "until September 3, 1974.) -..:.Mr. Paulfranz acknowledged on September 11, that my plan was acceptable for covering all ten apartments but he could not approve the plan until I :agreed to additional items. In terms of fire safety benefits, it . "cai be substantiated that my plan constitutes perhaps 99% of desired .=pr4a. on under 611 requirements. The protection would be five to '_•fifty times better than protection in all other comparable 611 modified buildings I am aware of. For your information, the remaining items were impossible for me to _,specify from the directives I!had. Would you have proposed replacing the door that was ordered to be adjusted in June of 1974? Would you >.have specified replacing glas' that is similar to that used in the City Hall? After talking for a half hour about -the problems in using heat detectors, would you have included ten of these in the attic of the building? . Again, as I pleaded-with Mr. Paulfranz the first week of September, please approve that portion of the compliance that we all agree with. I will _ order detectors and installation in all units immediately. We can then 'proceed toward resolution on the remaining items in any manner you suggest without depriving occupants of desired protection in the interim. �. O Dean M. Akins s DMA :cl Edina Village Council 4801 West 50th Street Edina, Minnesota 55424 Peferance: Ord. No. 611, Sections 5(b), 5(c) and Section 7 Gentlemen: VII A D.i11. Akins July 14, 1974 I have received notification that the 10 unit apartment which I own at 5416 West 70th Street does not comply with Ord. 611, Section 5(c). In proceeding with compliance action, several factors have come to light which add significant confusion to this matter and I believe it would be desirable to resolve some of these items before proceeding with Ord. 611 CD co,npliance. Specifically, in accordance with 611, Section 7,.I am appealing to the council to hold all action.on the 70th Street property in abeyance until the following items have been reviewed, clarified, substantiated, and or revised as applicable. 1. 'Technical considerations called out by Section C - Alarm Systems ;er 1967 N.F.P.A. No. 72 Officers of the cognizant State Building Code Division (:4r. fdogers, Mr. Chester Zimniewicz) have indicated heat sensitive systeias specified by 611 are not as desirable as newer types approved by the State Build - ing Code Division. The apparent discrepancy between the alarm systems required by Edina vs the newer State approved and recoauaended systems should be resolved. 2. Review of Ordinance provision 611. Section 5,. - "Application........._ ::..to all existing multiple occupancy buildings after ................" The council may want to reconsider the practicality of requiring the same fire safety provisions in both new and old construction. It would seem that some structural type safety features might be desirable and practical in new construction but impractical to -add once a structure is built. The State Code, Richfield, Minneapolis and all other local codes that I am aware of, do make a distinction in terms of what is practical in new vs old construction. 3. Jurisdiction - State of Minnesota Uniform Code vs Edina Local Code The State of Minnesota Department of Ad.nini s t ration, the State Fire Marshal, and the State Building Code Division maintain that alarm system requirements in apartment buildings, new and old, in Edina as well as all other areas, are governed by provisions of the S'-ate Uniform Code. the State Department of Administration is currently in litigation to clarify via the court that this was the legal intent of the State legislature. Since the Edina Ordinance differs significantly with the State. Code, I believe it is important to clarify this before proceeding,with compliance action. D.M. Akins July 14, 1974 Continued... 4. Merits of having two applicable Codas and or Ordinances The State of Minnesota appears to have com�Pr ant people that have develop ed a Code that duplicates the Edina effort. The State has a staff that can maintain the Code in a current sta�us condition. For example, last week they specified eight companies and fourteen model numbers of alarm systems that have received their approval. Edina handled the same matter by officially requesting compliance with an obsolete 7 year old specifica- tion plus verbal statements to check around and bring in whatever you find for our approval. Considering the fact that .he State has an applicable Ordinance, they maintain it current, they provide service to help with compliance, the State agencies believe the intent was to relieve villages, and cities from these burdens, the State effort reduces redundancy and needless government expense, it would appear reasonable that the Edina Council.would want to study whether the city could use the State Code and perhaps gain some of the advantages that the legislature intended. If the study proves that we should continue to "go our own way ", the legislature and State agencies may benefit from facts .an thought that support our position. Along with this, If Edina ends up with supplemental or con- flicting provisions, the logic behind the difffarences should of course receive careful review and then the pertinate facts should be spelled out so that people within our city can uniarstand why we have =,taken a different position. T will be glad to help in any way that I can to expedite action on any of the above factors. Thank you for your attention, judgement, time and effort on this requested appeal. Sincerely, Dean M. Akins DEAN M. AKINS 6801 Hillside Lne Minneapolis, Minn. 55435 cc ; Mr.` Ted Paulfranz, Edina Fire Dept. I 'SATE : I I-Z-7 INFORMATION: TO: Edina City Council W. Byre R • Buresh F� D.M. Aki.�� s Others interested in 2 0P Fire Safety SUBJ. Request iFor Council_ Review and Action on Ordinance 611 Directives and Other Fire Safety Consiuerations INTRODUCTION At the August 5 ,1974 Council meeting; I appealed for review of several factors pertaining to Ordinance 611 before. I proceeded with compliance action at my West 70th Apartment. Since the meeting, I have spent considerable time, effort, and money in a sincere effort to satisfy Fire Department directives- While I am pleased that some progress has been made, it appears that we are again at.an impasse over several compliance requirements. Since the Fire Department is using authority vested' by the Council, I. am .appealing to the Council to review in some specific detail how this authority is being used and some of the results that have {or have not} been achieved. Hopefully this review will resolve the current impasse as well as en- lighten the Council on a number of important factors that pertain to our fire safety program in apartment buildings. SUMMARY OF PERTINATE INFORMATION Information is divided in eight sub- topics which are listed below• Details are included in various attachments that are referenced. 1• Background information about apartment fires and Detection/ Alarm systems - See Attachment 1 for details. 2. Comment on the fire safety status of Edina Apartments - See Attachment 2. 3. Comment on Ordinance 611 - See Attachment -3. 4. Questionable Compliance directives - See Attachment. 4. 5. Question on legality of directives'- See Attachment .5. 6• State Uniform Fire Code - See Attachment 6. 7. Other Fire Department Action that May be, of ,Interest - See Attachment 7. 8. Comment on Buresh letter of July 22, 1972 - See A-�ta hment 8- -2- COUNCIL ACTION REQUESTED Specific - West 70th Apartment Appeal 1. Approve a compliance plan for,my building that includes provisions of the September 11, 1974 Paulfranz letter that have been agreed to, plus installation of products of combustion detectors per specification of the State Code for new construc- tion. Additional qualifications to this approval must include: a• If any disagreement arises, action on that specific portion of the compliance will be held until the State Fire Code provides direction. b• To limit the high liability exposure that I now have due to false statements and improprieties of Robert Buresh, the Fire Department must acknowledge in writing that {11 I am , installing one of the few systems'in this city that is effective against 80% of expected death causing fires, and 121 I am installing the systems now in spite of reasonable legal doubt of this as a requirement under current State Law and for a period of two years under City 611, 5 {b1 {See Attachmmtns 4, 5; and 81 Other important fire safety considerations for Council consideration. 1• Review appropriate details and then direct Mr. Paulfranz or another competent member of the Edina Fire Department to lobby vigorously at Uniform State Fire Code proceedings to assure that Heat Sensitive detectors are n'ot allowed as acceptable substitutes for products of combustion detectors, especially in bedroom areas. CSee Attachments 1, 2, and 61 27 Ordinance 611 is out of date, and is-not in fact being followed in many instances. Until the Uniform State,Fire Code is approved, direct the Fire Department to use provisions of the Uniform State Building Code in all enforcement actions. {See Attachments 3 and 41 3. Take appropriate action to assure the Edina Fire Department is restrained from using dishonest, disceptive, and clever. technicalities to violate the clear intent of the Uniform State ,Building Code and the forthcoming Uniform State_ Fire Code. {See Attachments 41 5, and 81 I -3-- 4. Review past technical judgements and questionable methods used by Robert Buresh in handling this compliance action. Take appropriate action.. {Attachments 1, 2, 4, and 81 CONCLUDING COMMENT In Attachment 7, I described a 1967 Fire Department action that I should have protested but did not, due to the "Can't fight City Hall" attitude and the usual fear of further trouble. In 1972 I was the victim of an u,nbelieveable multi- thousand dollar deception {Attachment 81 that is still unexplained. Again I chose not to protest.. In 1974, I have seen some evidence of vindictiveness {Attachment 41, dishonesty {Attachment. 81, and very questionable technical judgement -{Attachment 1,11,2-1 4 and 81 that have moved me to document this complete story for formal protest to the group that has ultimate authority and responsibility. I would like to point out that the fine job being done in other areas of the Fire Department is one reason the problems with code administration have continued without resolution. The Departments fine reputation immediately causes people to label one -who questions a Fire Code pro- vision as obviously wrong before any facts are presented. In many past meetings and other conversations with City.Officials, I have heard phrases like "Federal Red Tape ", "Grabbing for Control", and State Bureaucratic Bungling usually in reference'to other divisions of Government. I believe study of the various attachments will substan- tiate that we have a.very serious problem of this same nature right here in an area where we have complete control. I sincerely hope that problems pointed out in this letter are given serious consideration and corrective action is resolved and directed where appropriate. &__t a% Dean M• Akins ATTACHMENT 1 INFORMATION. ABOUT APARTMENT FIRES AND DETECTION /ALARM SYSTEMS N•F•P•A• records indicate that over 80% of residential fire fatalities are caused by toxic gas or smoke inhalation. In a low rise apartment that has multiple paths of exit from each unit and reasonable fire retardant construction features, the primary cause of death will be fires that begin while the apartment occupant is sleeping. When a typical residential fire starts, there are progressive stages of invisable gas, smoke, flame, and finally appreciable heat. The sleeping occupant generally dies before perceptable flame and heat are generated. For these reasons, "products of combustion" type detection /alarm devices are extremely important in bedroom areas. Detection /Alarm devices are less valuable in terms of fatality pre- vention with fires that start while people are awake and in close proximity to the fire location. The conscious individual will perceive the fire by smell or visually before he is in significant danger and generally before a commercial detector would actuate- The prime benefit of detection /alarm devices in the daytime is in their ability to warn people in remote locations that a fire is in progress. Perhaps the most important fact derived from this is that the alarm system should be centralized or the single.alarm - must be loud enough to warn people in the hall or surrounding apartments. -[In my compliance proposal, I selected a 110 decibel horn vs the more common 85 db types for this reason. The decibel scale is exponential so 110 is about twice as loud as 85. {Loud Thunder and an air hammer are in the 110 db range}. Products of combustion detectors are amazing in capability and in their claimed reliability. Approved commercial models meet U.L. specifications i�+cluding ability to detect 6 our:ces o :F burning paper in room LO ft - by LO ft. by 15 ft. 9 inches with units placed on 30 ft. spacing. , Heat sensitive detection devices have some inherent limitations that have caused knowledgeble fire safety personnel tsuch as those that drafted the Minn. Uniform Bldg. Code} to recommend against their usage= They 'are not effective in preventing the most common cause of death, smoke inhalation, for reasons explained above. Also, there is a low probability of a fire starting in very close proximity to the detector. If on the average, fires were expected within 10 feet of the nearest, sensor, there would be significant toxic gas, smoke, and flame before the detection device reached a 135 °F• threshold. There are some potential fire hazards for which detection and alarm type hardware are of inconsequential value. These include such things as ,major explosions, major storm calamities, and cases where an individual takes fatal risks after he is aware of the fire. 1 e 2 It should be noted that after one is aware of a fire, the most important consideration is to have clear paths of exit from the building. {-The 10 unit building with which I am concerned was well planned from an exit standpoint. The building has two separated stairwells which service the normal apartment doors plus each unit has one or two sliding glass doors to the outside -I 2.1 ATTACHMENT 2 COMMENT ON FIRE SAFETY IN EDINA APARTMENTS Over two thousand apartments in Edina including new complexes like Cedars of Edina have heat.detection type systems that are specifically excluded from use under provisions of the Minnesota Uniform Building Code. {Reference: Section 1310 {al.Fire Detection Systems - Every dwelling unit within an apartment house shall be provided with approved detectors of products, of combustion other than heat conforming to U.B.C. standard - - - etc.} Mr. Buresh stated to me that the new Uniform State Fire Code will probably allow Heat detection as an acceptable alternative'if they are already installed. {It was my impression that he was in favor of this.} If this is true, our city will be one of three in the State {I believe Minnetonka and New -Hope are the only others} where apartment occupants are "protected" by detectors that are totally ineffective against the kind of fire that causes over 80% of deaths {N.F.P.A� Datal. A very serious issue for Council concern right now,is whether Edina should lobby for or against heat detectors as an acceptable substitute in the Uniform State Fire Code. If this provision is included, Edina apartment occupants will be deprived of effective protection frrom here on- It seems to me that our representative on the Fire Chiefs committee should be instructed to lobby vigorously.to assure heat detection is not allowed as a'substitute, especially in bedroom areas. It would seem they should yield to our wishes since very few . will be concerned with this provision. If we are serious about protecting lives, we have no other choice although admittedly it will not be easy to explain this whole situation to the 100 plus building owners that will need new systems. In this current compliance action, my attention was drawn to fire doors, and enclosed stairwells by a recent order to replace {3} existing fire doors that partition off a 2nd stairwell in my building. Since the doors had passed {31 previous documented inspections and are of the same type as used in building%I own in Richfield and Minneapolis, I made a tour of {81 to 1111 unit buildings in Edina ostensibly to see what the re- quired type doors looked like. None of five buildings I visited even had enclosed stairwells! Edina is the only.city I know of`where this important fire safety consideration has been overlooked. One arson type fire in the basement hall or a serious smoke fire from the locker area could,b.lock the only exit from every apartment in each of these buildings. Perhaps the Uniform State Fire Code will soon require correction of this hazardous condition. 3.1, ATTACHMENT 3 COMMENTS ON ORDINANCE 611 Provision 5 {b} of 611, requires that all fire safety provisions deemed appropriate for new construction must also be installed in old buildings within two years. People familiar with codes have suggested that this is an extremely unusual code provision in that it requires build-'..-,.g owners to continually modify their buildings to keep up with the lates'U in what'is deemed appropriate for new construction. For example, this last summer someone invented a better fire door so now I have been ordered to discard $40b worth of doors and buy the new type. I have just paid Minneapolis Glass Company over $500.00 to up- date'my front lobby with safety glass in place of out dated plate glass. I hope the technology slows down somewhat as I won't be able to afford new walls or ceilings for at least a year I noted in Mr. Buresh's July 22, 1974 letter to the Council that one of the reasons justifying the provision of making both old buildings and new construction comply equally was to assure that one group did not have an economic advantage. I sincerely hope the reason we have such an unusual ordinance provision is not because some influential decision makers in the 1968 time period.ha.d a strong bias in favor of new developers. In the interest of the'old building owners, did they realize that compliance that requires extensive wiring costs ten times as much after the building is finished. fly doors were modified once per 611 with new latch hardware and now the doors must be replaced altogether. Did anyone realize that replacement often costs more than double? At any rate, those that were concerned with the economic advantage old building owners might have had if they did not have to pay for the new items deemed desirable, will be interested to know that the combination of a major pipe freeze expense and the extremely high cost of adding detector wiring to every room in his finished building, eliminated Mr. Eldred Schmelz as an -advantaged" competitor at 5416 West 70th in 1972. He had removed his home of 12 years from the property in 1966 to build what is one of the finest {and safest} architectually planned smaller buildings in Edina. _ t_w_as a tough vent-ure economically, {the neighbor lost a similar building in the first year} but aggressive rental and- -hard work ,ept - -- .him operating until that final $3,000 to $41[00 forced him to sell out. His dream for a comfortable and profitable retirement ended and he now lives as a tenant', in the building he formerly owned. {Yes, that's the truth - one highly questionable and unusual ordinance provision changed a families life. Even more sickening is that in March of 1972, remote products of combustion detectors not requiring the expensive wiring were already available, being used, and five to seven times more effective:} 3.2 Another premise mentioned in the Buresh letter and also pointed out to me'was that our philosophy on protection includes making large building owners take special precautions so we can have a smaller Fire Department., Back when -611, was drawn, recall that our Village was 95% R -1 residential with perhaps a dozen R -3 size buildings {11 unit or less), It seems this premise has lost its meaning with respect to a very safely planned 10 unit building.in a city that now appears to be planning on 50% apartments, most of which are in the 75+ unit and up, highrise bracket. The older R -3 buildings are far more comparable to larger homes than typical new apartments in terms of what they will require from the Fire Department. Ordinance 611 references 1965 through 1967 N•F.P.A• standards . The Fire Department acknowledges these documents are out of date and thus seem to claim a free charter to order whatever action they feel is appropriate at the moment. For example, the previously mentioned doors and window replacement suddenly came up on September 11.1 1974° With regard to the windows, has Edina decided to require - replacement of hundreds of similar plate glass windows or was this directive justified'in. this case as a punishment for another action? At the August meeting with Mr. Hyde and Mr. Buresh, it was acknowledged that I could use detectors that were approved by the State Uniform Building Code. After agreeing to install a detection system that meets all provisions of the State Code, I was then ordered to install a number.of other systems, most of which were to be defined by my selecting a vendor who would then tell me what to buy. I may be unusual in this respect, but I don't think it is proper to be ordering *41LOO expenditures on such an apparent arbitrary basis. It seems we should be working from an up -to -date written document that can be reviewed, approved, will add consistancy, etc. 4.1 ATTACHMENT 4 QUESTIONABLE COMPLIANCE DIRECTIVES Reference: Akins to Bures.h, 8/28/74 - Compliance Proposal, attached Reference: Paulfranz to Akins, 9/13/74 - Compliance Directive, attached. My proposal to install products of combustion detection /alarm devices in each unit meeting all requirements of the State Code for new con- struction was rejected pending agreement on additional items as specified by Mr. Paulfranz. Items 2, 4, and 5 have now been completed— Items 1 and 3 are of questionable value from my viewpoint and are the basis of this appeal. My position with regard to the questionable directives {Paulfranz letter itmes 1 and 31 can be summarized by stating that for $1,000 I can purchase 90.% of the protection that is possible with todays techno- logy {Alarm Systems}. I believe it is impractical to spend an additional *3,LOO to purchase perhaps another 5% toward the best possible protection. The p9o.r:-cost to benefit ratio, however, is not the main reason for appealing these additional items. There are other serious problems that should be resolved by facts and analysis made by knowledgeable people. I •feel entitled to serious answers on such questions as the merits of using 27 heat detectors that are specifically excluded from use under provisions of the State Code. There appears to be improper use of pull station manual alarms that are not tied in with the Fire Department. How, many people will know that when they pull the alarm at Southdale or many larger buildings the Fire Department will be automatically called but when they pull the same alarm on W. 70th Street the building will burn t-o the ground while people wait for a Fire Department that has not been contacted. Actually-. considering -the above problem, we would probably be better off without the pull stations since the remote detectors have loud horns that would also be blasting. Is it really necessary to replace three fire doors with a better type when the present fire doors offer more resistance than the frame walls, wood floor, and ceilings that surround the doors and in which the fire itself would already have to be burning? Are propped open fire doors with closure mechanism compatible with a remote system with manual pull stations? Three knowledgeable Fire Safety people recommended use of battery operated detectors to assure operation regardless of apartment power conditions. Mr. Buresh, using judgement that is not fully 4.2 understood by me, insisted that "detectors must be wired in to fused building power in each apartment and he'would want to see the type conduit used, etc." {Frankly, I really believe it was.most important to him that this be a fairly difficult and painful installation}. These questionable items will cost at least *3,b00 and some of the directives- appear to have a negative effect on the resulting safety. I believe I am entitled to some answers and explanation on these questions before being forced to make the installations. In considering the questionable items, some additional background facts are important. It should be noted that other older Edina buildings of comparable size would rate 5% to.15% safe on the same scale where my proposed compliance {without the questionable itemsl would rate at least 90%. Please recall that most all others have detectors that are .ineffective against the type fire that causes 80% of deaths. I am one of the very few with enclosed stairwells and two or three door exits from each apartment unit vs most other buildings with each apartment having one door opening into one large common stairwell. Mr. Robert J. Buresh Edina Fire Department 6250 Tracy Avenue Edina, Minnesota 55436 Reference: 5416 West 70th Apartment Dear Mr. Buresh, August 28, 1974 IV 777`�i It is proposed that BRK- 55729ACS Detectors be ceiling mounted in each of the ten apartment units directly outside the bedroom .doors per 1973 State Code Section 1310• {See two attached printsl The present ^3 -way switch ceiling light" in each hall has power at.the mounting box at all times. It is proposed to run power from the light box approximately four,feet toward bedroom doors by means of Wiremold electrical hardware. Specifically, wiring hardware will include an extension box,.four feet of one piece raceway, and a ceiling box for mounting the detector. Of the detectors examined, the BRK was.selected primarily because it has a-,110 decibel alarm which is considerably louder than several other approved models. It would seem that the alarm could be easily heard in adjacent apartments. The value in terms of fire protection gained vs cost se.ems'reason- able with this system- I will proceed with installation pending your approval. {Further technical details may be gained from Mr. Bloom at The Sidley Corporation - 473 -15431 Dean M. Akins ter- j.Y pp 4801 WEST FIFTIETH STREET - EDINA, MINNESOTA 55424 927 -8861 Se ptember ll, 1974 Mr. Dean Akins 6801 Hillside Lane Edina, Minnesota 55435 Dear. Mr. Akins: A fire inspection was made of your apartment building, at %1.6 West 70th Street, Edina, on September 4, 1974. This inspection was to determine the fensihility of your proposed alarm system. Certain additional buildi.na_ deficiencies were also noted at that time. 1. Smoke Detector Alarm System - the BRK detectors and their locations will be acceptable as proposed for those areas within each ?partment unit, however, your plan is not complete for the remainin;z. areas of 'the building and therefore not acceptable. Citv Ordinance No. 611, Sec. 5 requires that alarm systems and.detector systems be pr.o�.,,ided throughout the ..building. Detectors and manual alarm pull station must be nrovided for the corridor. Detectors are required in the laundry room /l.ocker room and the boiler room /garage area and in combustible areas above the ceilin- and under the stairway. In addition, smoke detection and magnetic hold open devices are required for all fire doors on corridors not centrally air. conditioned. City Ordinance No. 611, Section 5d- Let me also remind you that an approved plan and a signed contract for instal- lation of the system was to be received by this department before 9 -1 -74 as per orders from W.C. Hyde, City Manager. 2. Verbal orders were issued by me to replace the broken glass pane in the entry way with tempered glass on May 28, 1974- As of date, no action has been taken to correct this severe safety hazard. Remove and replace both the interior and exterior glass panels with tempered glass to conform with U.B.C., Section 54.06. Correction of this item must be completed in three days. 3. The rear exit stairway in your building is required to be of one hour fire resistive construction. Doors on this stairway are to be one hour "B" label assemblies and provided with approved closers and latching equipment to conform with U.B.C. 3308. Remove and replace three stair- way doors with doors that will conform with Building Code requirements for exit enclosures. 4. Corridor carpeting cannot be continuous through the fire door. This carpeting must be cut back and noncombustible material, installed at the threshold, to conform with Uniform Building Code Standard 43 -5, Section 43 -507. Mr.. Dean Akins . September 10, 1.974 Paste 2 5. The storage area under rear stain�iay is in a one hour enclosure and must he built to meet one hour requirements. Completel17 enclose the inside of this storage area to meet one hour fire resistance or permanently secure the door to prevent further storage or future storage in this space. Uniform Building Code, 3305 L. Provide this department with an approved plan of correction on Item 3, 4, and 5. This plan of correction must ie received hi ; o, e week. Sinc rely, Theodore Paulf,r.anz, Inspect r Fire Prevention Bureau Edina Fire Department TRP /dd I ATTACHMENT 5 QUESTION ON LEGALITY OF COMPLIANCE DIRECTIVE The State Department of Administration claims their Uniform State Building Code governs what is required in all.State Apartment buildings including old buildings and their code superceeds all local codes. I have been told this legislation was passed as a requirement before the State could receive any Federal Housing Funds. The attached letter from Robert F. Rodgers is written verification of the States position• The following statements are extracted..` directly from the Uniform Building Code, 1973 Addition, which I reviewed at the Edina City Hall. Pg. 6 - "Uniform Bldg• code covers the fire, life, and structural safety aspects of all buildings and related structures Pg. 23 - Title and Scope - - - "The provisions of this code shall_ apply to the construction, alteration, moving, d2mo— i� ion, repair, and use of any buildinnqq or structure within the city - - - ". Pg. 86 - New Buildings - Apartments - - "Approved detectors of products of combustion other than heat conforming to U.B.C. St • No. 43 -6 mounted on t e ceiling•" Pg. 87 - Existing Buildings - Section 1313 "for existing buildings see appendix, Section 1313 "• Pg•633 - Chapter 13 - Existing Buildings - "Requires special compliance for exits, stairways, fire escapes, exit signs, doors, etc., etc., - - -" Interpretation is that items called out are required and the infinate number of possibilities not called out are not required via State Code. It follows.that systems such as those ordered by Edina are not required as of this date in older buildings. This is State Law - What right does Edina now have to violate this and send out these conflicting directives? If I am not reading English properly, at least I should get an explanation. Nr• Buresh pointed out at our meeting with Mr• Hyde that his authority stems from Section 203, Unsafe Buildings which reads as follows: 5.2 pg. 27 - "All buildings or structures which are structurally unsafe or not provided with adequate egress, or which constitute a fire hazard or are otherwise dangerous to human life, or which in relation to existing uses constitutes a hazard to safety or health, or public welfare, by reason of inadequate maintenance,-dilapi•- dation, obsolescence, fire hazard, disaster damage, or abandonment, as specified by this code or any other effective ordinance, are, for the purpose of this section, unsafe buildings. All such are declared public nuisances and shall be abated by repair, rehabilitation, demolition, etc." Mr. Buresh stated, he could rule my building unsafe and order whatever action he saw fit to remedy the hazard. I commented that it may violate the intent of the law to rule any 5 unit or larger building without an alarm as a fire hazard without any regard for the physical characteristics of the building. I wish this was all there was to it but further confusion was added when I noted that - Mr. Buresh's 7/22 letter to the .'Council pointed out {item 3,.2nd page} that " {Section 203 unsafe buildings} was not even adopted as State Law." Why did he tell the Council one thing in July and then tell Mr. Hyde and myself something quite different several weeks later? Frankly, I would hazard a guess the State probably realized that some Local Authorities would use this provision to violate all other provisions and excluded this section for this very reason. In view of the above, I think it is reasonable to ask whether the com- pliance directives issued -by Edina have any legal basis. Unfortunately, I c'an't accept a totally unrelated court decision on a sprinkler system in a commercial building that probably did not have all these peculiar circumstances as precedent setting for alarms etc., in apartments. Since we are talking about legalities-. I might point out that legally I probably would not have to take any of this action until September 11, 1976 . {This, is definately not my intent as I have offered to comply with some provisions and some have now.been completed I I am particularly concerned about my own liability in this as I am aware that I have been officially called a foot dragger, etc• by the Fire Department. I want to get effective protection in as soon as possible and I specifically asked Mr. Paulfranz to please approve the non - questionable items in this action so I could proceed. Apparently it was more important to jeopardize fire safety for an additional period of time by withholding approval on my apartment detector plan until I had 5.3 agreed to all of the other items - note first paragraph of 9/11/74 letter, Paulfranz to Akins. Since all compliance directives were neatly tied together by this all. or nothing agreement requirement, it would seem that under provision 5 {b} of 611 I have 2 years to comply as several of the items included were new requirements as of September 11, 1974 6.1 ATTACHMENT 6 STATE UNIFORM FIRE CODE The State Legislature has started implementation of a Uniform State Fire Code.that will superceed Ordinance 611• Details of the Code are. now being.drafted by the State Fire Chief's Committee with final results expected within several months. They of course are holding hearings and soliciting information from many sources since this will have an effect on 175,000 apartments in this State. I am aware that a number of other Cities -(St. Louis Park, Mr. McGarry, Bloomington, Mr. Braun, Minneapolis, etc -1 are holding off on.con- troversial code related action until after the Chief's Committee resolves what they think is the best approach. It appears that in Edina the Fire Department philosophy is that we already have answers that are better than anything a statewide peer group could possibly come.up with so our effort will be to force everything possible before any new out- side influence can effect us: -. I believe it is extremely important at this time to spend all the time necessary with the State Fire Code Group to assure they do not allow Heat detection as an alternate type detector, especially in bedroom areas. Since Mr. Buresh seemed to imply in our conversation that he was sure these heat systems would bean alternate, someone will have to change his mind on this and then assure our unique problem is addressed effectively at State meetings. Again, this is extremely im- portant as our present detection is totally ineffective against 80% of the death causing fires. {See Attachment !I- Also, you may recall I visited five out of five buildings with..one open stairwell- We should try and assure this problem is covered as this is another area where we have a unique problem. Apparently this was not in our building code when many of our apartments were built" Needless to say, I am particularly interested in what the Chief's Committee decides on the questionable compliance directives issued to me. ISee Attachment.41 ATTACHMENT 7 7.1 OTHER FIRE DEPARTMENT ACTIVITY THAT MAY BE OF INTEREST In July 1967, I applied to Edina Fire Chief McNellis for a permit to burn a very large pile of logs located near the abandoned cement bridge at the S.W. corner of Gleason Rd. and Vernon Avenue. This was before ' -air pollution was a major concern. Mr. Krahl next door, for example,. was allowed to burn debris from wrecked houses, logs, and brush on a routine basis. That summer, I noted the Village having unsupervised trash fires including such things as a large pile of rubber tires at their dump north of Braemar Arena. Pay permit request was turned down for safety reasons. I offered to hire two Firemen to stand in attendance and whatever else was,desireda The Chief answered that smoke blowing across Gleason or Vernon would be a dangerous traffic hazard. I offered to burn on a rainy day with wind conditions exactly as specified. The Chief was emphatic that I could not burn and suggested the logs be buried. This would have been easy and saved me some fill costs but having had some experience with decaying logs under a backyard, I could not in good conscious create what could easily have been a fatally dangerous hazard in ten to twenty years as the logs decay. There appeared to be no to satisfy Chief McNellis without creating a future hazard or hauling the logs across the Village boundry. I contacted Mr. Krahl about log hauling in his trucks. He suggested that for a price he could push the logs about 100 yards up hill in the exact direction of several new homes on Polar Circle and burn them himself since he had a permit. What had been frustration with the Chief up until this point now became an outrage. I visited the Chief one more time to explain this ridiculous procedure of forcing me to move the logs to a more dangerous place so a neighbor could burn them. What do you suppose he came up with this time? "Mr., Krahl has a legal permit issued for land development. He can °burn as he pleases unless I cared to complain about any violations, in which case they could revoke his permitn. On July 27, 1967 I paid Karl Krahl $1,057 {there were no other ^qualified^ bidders} for burning my logs on his property. I didn't know whether to laugh or cry upon hearing Lhe final chapter of this story. I was told that an owner of a new home on Polar Circle called the Village Hall to complain = not about burning the loos as he also wanted the eyesore removed - but why was this fellow Akins allowed to move the logs from his own property up close to their home for the burning This was my only .previous experience with the Edina Fire Department. As you may deduce, this story is offered as another example of questionable judgement that leads me to question whether one or two Fire Department personnel should be assigned to develop and adminis- trate a very complex fire safety code almost totally on their own. 8.1 ATTACHMENT 8 COMMENT ON BURESH LETTER OF JULY 221 1974. My meeting with Mr. Hyde {after the August 5, Council Meetingl got off to a slightly strained start because I had not documented the inaccuracies and distortion of fact which I claimed were in Mr. Buresh's letter to the Council of July 22-, 1974. I suggested we were better off to forget my statements and proceed with positive discussion aimed toward resolving a compliance plan. Unfortunately I have been unable to resolve an acceptable plan and I believe Mr. Buresh's conduct "has been a significant part of the problem so perhaps it is now appropriate to comment on his letter. I will apologize in advance for being critical to a point that seems in poor taste but the facts of the matter force me to this position. {Numbers below are referenced on margin of attached Buresh letter,)- 1. "We immediately started legal proceedings against Mr. Schmelz to obtain compliance with the order". The Council should be aware that the "Mr. Schmelz' in this case is not Eldred Schmelz who formerly owned the building. The proceedings were initiated and a summons was served on Henry L. Schmelz who lives in St. Louis Park. The remaining portion of the first page deals with some events that are the main reason my building does not currently have a detection system so before commenting specifically on the Buresh statements, I would like to detail exactly what happened in the Fall of 1972. August or September 1972 - First notified that building purchased in March of 1972 was in violation of Ordinance 118A. {Now 6111 September - Fire Department supplied names of Vendors that could quote on installation of equipment per 118A. October - Mr. Schmelz and myself met with Mr. Buresh to discuss quotes .that indicated an expense of from *21000 to $4,000. I specifically asked whether I could appeal this requirement based on the unusually safe construction and physical features of the building. Mr. Buresh stated "We had one appeal on 49th.Street with'a building much like yours only it was 5 units. The appeal was to exclude this building because it was basically a 4plex like the one next door only they had added a small 5th unit. 14plexes are not covered by 118AI The appeal was rejected." There were further statements to the 8.2, effect that the Council believes in these systems and wants them in wherever possible. The intent of these Buresh statements were to convince me that an appeal was a waste of time. Next I asked whether there were any alternative' systems that would not require the expensive wiring. Mr. Buresh stated "yes, the Heritage Nursing Home received approval on a detection system that monitored air from each unit in their central ventilation system ". Since I have hot water heat and no central ventilation, the message conveyed was there were no alternatives - proceed as directed• I agreed to proceed with compliance. Several days later one of the Vendors suggested I call the State Fire Marshal before proceeding. I called the State and was absolutely astounded to find out: l.. The type system being forced upon me was obsolete and should not be used - etc. 2. The State Uniform Building Code became effective in July, 1972 and Edina no longer has authority to order this compliance action {letter verifying this is attached}. Needless to say this was quite a shock. Mr. Buresh had withheld pertinate information both on alternate detection systems and on the State Code. It appeared he purpIosely had directed me toward a system that was significantly in- ferior in protection and considerably higher in price! With new pertinate. information on the causes of fatalities, current detection system details and the new Code legislation, I decided not to comply at this time and advised Mr. Buresh via letter on November 21, 1972. Admittedly, I changed my stated intention but quite -Frankly I felt justified as the intentional deception on this ;3,000 plus directive was extremely upsetting. Also, there were other technical reasons and advice from the State to proceed slowly. On December 29, 1,972 Mr. Buresh answered my letter with a strongly worded letter discrediting most of what I had told him. Note specifically he does not say anything about alternate detectors, simply proceed with 611 compliance as directed. I did not hear again from the Fire Department on this until May 28, 1974. Back to the Buresh 7/22 letter: 2• "No ossi.tive action was taken on this so I sent Mr. Akins an official tice no on December 29, 1972 ordering compliance-. I did take some positive action.as pointed out above, I started with compliance, talked with the State, and then 8.. 3 informed Mr. Buresh,of the State information. If Mr. Buresh had responded in a rational, logical manner to the State information, my action would have made an important contri- bution to fire safety in Edina. Perhaps 1000 apartments could have had products of combustion detectors since 1972 if 6111 had been .revised immediately.. 3. "I informed him at our meeting of.his right to appeal this order but he never exercised it until now which is considerably longer -". The exact opposite is true, as described above-,'he was very clever in pointing out the most marginal appeal that was rejected and kept talking.until I Was. convinced an appeal was a waste of time. {Keep in mind that at this time'I thought as an Edina Official he had all the professional ethics commensurate with his position}. 4. "In recent years we have accepted products of combustion detectors as an equivalency - - - as an example where we accepted this type system in 1972. I am enclosing a copy of a letter verifying this. This item is just another foot dragging technique of Mr. Akins as I went over these systems and the alternate methods of compliance very thoroughly with him" The last sentence of.'.the above is an outrageous lie that is beyond my belief from anyone on our City payroll. Please carefully review the Buresh letter of December 29, 1972 as written proof of this lie. With regard to the first sentence, I believe he knew of products of combustion detectors but the very thing that made me upset was that he withheld the information, and then talk about "you can lead a horse to water but you can't make him drink ". If he knew this then what possible excuse short of incompetence or a serious problem with admitting mistakes can be given for not updating 611 or at least holding up on installation of heat detection in bedrooms pending resolution of whatever problems he.may have been aware of. 5. "We have worked very closely with building owners and con- tractors installing these systems".'.-. "Closely with building owners" is not the way this owner would phrase the relationship with Mr. Buresh. We started with deception in 1972, lies to the Council in July of 1974, and finally vindictive punishment in September of 1974. "Closely with contractors" may be a different story. 6. "It appears that our decision was not too bad at the time as by far the majority of suburbs surrounding Minneapolis and St. Paul adopted similar ordinances shortly thereafter and the State Building Code has now followed most of the.guidelines Ca 8.4 which we established regarding fire protection for new buildings". From the Council decision making standpoint, this is perhaps the most significant lie. Keep in mind that we are talking about detection /alarm systems in this proceedings, so it can be assumed he is trying to support his position on these rather than the fact that others also have codes. I checked the surrounding Cities of- Bloomington, Richfield, Minnespolis, St. Louis Park, and Hopkins and none of them require detection/ alarm systems be installed in existing buildings. One source told me he thought Minnetonka and New Hope were the only two in the State that required a type of system although I doubt if even these two require the bulk of items in Mr. Paulfranz September 11 letter. The State Building Code obviously did not follow our guide as implied above as I offered to meet all their provisions on September 1, 1974 and the Paulfranz letter resulted. It should be noted that the.others all had good reasons for not doing as we did. Typically they defended their position and I was impressed with many of the facts and courtesy they showed in talking with me. 7. "They have proven their value in many instances" I would have assumed this was correct.without doubt, except for one incident that is worth pointing,out. In the.previously referenced discussion with Mr. Hyde, I -asked for a good example to illustrate that these systems are doing a good job. As I said previously, I did want to resolve this matter and perhaps an example or two would help -sell me. Mr. Buresh explained.about a recent call where a Vodka bottle.had been set on a hot stove, it exploded, and the Fire Department arrived before any appreciable damage had been done. Unless we have had two unusual occurences,exactly like this recently, this call was made at a private home in my neighborhood. There was no apartment involved, no detector, infact there wasn't even a fire. The ladies were scared by the noise and called the Fire Department before looking in their kitchen to see what happened. I.think I deserved`a straight answer at this point and,not another deception. The problem with these smaller lies is that if they are discovered, they tend to reduce credibility on matters of substance and frankly there wasn't that much.credibility there to begin with. I would still like to know if they have done some good. I am aware of the large number of false alarms they have caused. 8. "The portion of the Uniform Building Code which deals with existing buildings {Section 203 Unsafe Buildings} was not ever adopted as State Law". In this letter this statement is OK. I would like to point out, and I am sure Mr. Hyde can verify this, that in our meeting in August Mr. Buresh explained to both Mr. Hyde and myself that this provision gave him .authority to rule my building unsafe and demand an alarm system or anything else as corrective action. Unless he has some further explanation or there is a sematic problem,.it seems like a serious deception to mislead the Village manager into thinking a code provision 'legally backs his authority where in fact he knew it was not part of the law as passed. If he thought it was justified to deceive me on an "end justifies the means" basis, then I protest vehemently! 9. "The State has been very much aware that'we have been re- quiring alarm and detection systems in existing buildings and to this date we have never received any notification from them that we are violating a State Law The Uniform Code which I reviewed at City Hall is one not - fication of what the State Law is although judgement would have to be applied to determine if the City were violating it. {See attachment 5 for State Lawl On November 21, 1972, I forwarded a letter lattahcedl from the State which very specifically pointed out Edina was violating State Law in this matter. In spite of this .very simple and clear letter, the rebuttal {Buresh, 12/29/72, also attachedl is .very frustrating in that Mr. Buresh asks questions that- indicate he couldn't comprehend the basic meaning of Mr. Rogers letter. {Mr. Buresh - it appears that you don't want to believe the State or you disagree with the legality of their claims and then you point this out by denying:.even having been notified which is quite different. The statement to the Council on not having been notified is a fairly serious deception as they are entitled to know there is some doubt about this and you have decided to disregard State rules for your own reasons-1 10. "We have since modified the State Code over the years of its existence and it now includes nearly all of the requirements which we were enforcing many years ago ". Again, we are talking about detection /alarm systems. It was in 1972 the State . told me they totally disagreed with what Edina was calling out in their code on. detectors. The State Code specifically excludes the use of heat sensitive detectors that we have in nearly all our apartments. Relative to the subject at hand, the statement is a serious deception:.:. 11. "Based on the fact that three similar appeals have already been heard by the Edina Building Code Board of Appeals re- garding these systems and all decisions. were rendered in favor o.f, code; enforcement and:, the.-; fact .that Mr:. Akins did..not.'.appeal 8.6 his order within 30 days of notice, as required in ordinance No. 611, Section 7, I question whether. this request warrants a Board of Appeals meeting• First, with regard to.the technicality that I did not appeal in 30 days, note this whole paragraph is an attempt to assure that I am not allowed to-appeal which is quite similar to the deception used in 1972 to convince me an appeal was a waste Of time. {See explanation abovel Second, do you recall that I expressed supprise at the August 5, 1974 Council Meeting over not being copied on a letter concerning.my compliance action in general and even more specifically, the appeal I was making to the Council? This fairly serious breach of professional decorum {this was an appeal at a public council meeting} seemed quite unusual at the time. After studying this paragraph and its implications in total I can see why I was deliberately excluded from the distribution. Looking at the paragraph in total, there is no deception here. The full meaning and intent of .Robert Buresh comes through very clearly. First we have a confidential letter to the Council. Second, the letter, is filled with lies about every significant detail of my dealings w1th him. Third, with regard to detection alarm systems, Mr. Buresh deliberately presents a set of facts to the Council that are 180° wrong for the Council to rely on in making a very important decision. Finally, based on the lies and distortions presented, he suggests the decision should be to deny me a right to even present my case! The Council should be aware this kind of total disregard for citizens is'normal operating procedure for Robert Buresh.. A similar example came to light this summer when I questioned why they started legal proceedings against me before they bothered with -even a phone call to see what I was doing. I found out it was legally important to have the court action against me started to insure that the full intent of the State Legislature in their passage of a'Uniform State Fire Code could be effectively denied and quashed as it applied to me. He has beaten the intent of the State Building Code and now plans are being laid to beat the Fire Code as well! 12. "If any further explanation of this is desired, please do not hesitate to contact me ". Personnaly, I think this letter from Robert Buresh and other actions that are highlighted by the letter are a serious breach of professional ethics on the part of a public official. I suggest the Council ask for a complete explanation and then take appropriate action. M E M O R A N D U M July 22, 1974 TO: Warren C. Hyde, City Manager FRUH:- Robert J. Buresh, Assistant Fire Chief SUBJECT: D. M. Akins' letter of July 14, 1974, to Edina City Council In view of the letter.which Mr. Akins sent to the Edina City Council, I thought it would be appropriate that I bring you up to date on this matter, in case you have to make some recommendations or decisions regarding the action taken on it. In 134.,apartment buildings in Edina which are required to have fire alarm and detection systems, only two have not been installed and this is one of them. In both instances, ownership of the building was transferred before the written order became due. The original order,on this building was written to Mr. H. L. Schmelz on December 11, 1968. In the two years which he was given to install the alarm system, compliance was not obtained. We then met with Mr. Schmelz and attempted to work out a, reasonable plan of correction co: =ensurate with the budget he had to wort. with. He seemed very sincere and obtained bids from several contractors to do the work. After a considerable amount of delay using various tactics with us, he informed us that he had sold the O building to a Mr. Dean Akins. We immediately started legal proceedings against Mr. Schmelz to obtain compliance with the order. After Mr. Schmelz was served his court appearance notice by the Sheriff, he and Mr. Akins came into my office and made an greement with me that they would proceed to get current bids on the project, have the system installed and work out the cost between, them. No positive., - action was taken by them on the in- stallation of this system._ or several months so I there =ore sent iiX� Akins an official notice on December 29, 1972, ordering compliance._ I am enclosing a copy of this order for yourrev ew: ��'1" informed him at our Meeting and during several conservations of his right to appeal this order but he never exercised it until now which is considerably longer than the 30 days stated in Ordinance No. 611, Section 7, of which he received a copy.�� I would also like to respond briefly to the four items which he specifically mentioned in his letter: 1. N.F.P.A. U'72A, 1967 edition, Local Protective Signaling Systems, was the latest nationally recognized standard available when we originally drafted this ordinance. At that time we gave serious consideration to drafting our own standard regarding smoke detection equipment but upon further investigation we found that most of these devices were still causing a lot of problems with false alarms and their overall reliability was still questionable. "In recent years we have accepted products of combustion detectors (as an equivalency) in lieu of the `system specified in N.F.P.A. =72. An era ale of this would be th apartment building; located at.-.3-90,11. 49tY Street where wc,- ..accepted this -type of system in 1972. I am 4als-o enclosing a copy of a letter verifying [his.- This item is dust another toot dr4c�;in as I went over these syste;as and the alternate nethods tcchm -clu of Mir. Akins � - -� - -. of co,r.pI -. -mce very thnroughly With him. �� - 6 2. As I previously stated, over one hundred of these systems have been installed in apartment buildings in the City of `Edina, most of which were installed in.'existing buildings. We have worked very closely with building owners and contractors installing these systems in order that the cost could be held to a minimtun and installation could be accomplished in both new and existing structures without significally affecting the asthetics. In 1908 when we first adopted our alarm and detection ordinance, we gave much consideration before applying the requirements to existing apartment buildings. We justified our decision based on several facts which were: a. To provide equal life safety and fire protection to all residents of . apartment buildings in Edina b. By not exempting existing buildings we would not give an unfair economic advantage to a favored few at the expense of the safety of many. C. To provide early detection of fire in our large structures, therefore being able to take a more conservative approach toward municipal fire protection. 6 It appears that our decision was not too bad at the time as by far the majority of .suburbs surrounding Minneapolis..and St. Paul adopted similar ordinances shortly thereafter and the State Building Code has now followed most of the guidelines which we established regarding fire protection for new buildings: _ s _�� Incidentally we have never had a fire death or a serious sire in any of our buildings since they were equipped *.with these systems although we have had many small fires which were detected very early and we were able to extinguish � +J quite rapidly. They have proven their value in zany instances. �3. To this date the courts have fire held local prevention codes. when P fire dealing with existing structures. The State Building Code deals with new S buildiiiris._ The - portion of ,the- - Uniform Building Code which deals. with existing ybuildings (Section 203 Unsafe Buildings) was not even adopted as state law. It's a local option.--.--The State has been very ruck aware that we have been p requiring alarm and - detection systerzs in existing buildings and to this date •'iae "have never received any notification from them that we are ,i_o1atinJ a state law. 4. As I previously stated our fire prevention ordinance covering existing buildings and the State Building; Code which covers new buildi_,os are two different laws. Mr. Akins clearly comes under the_require:aents of our local fire prevention code. I do"riot kno:a where he is receiving so e of the information which -tic states in his comments. I have been a ne:nbe_ of the Fire and Life Safety COmmitt'ee of the State Building .Code since its inception and have worked towards brining our local codes together in order that we could develop the uniformity. desired by the state and yet not dilute the �0 fire protection requirements which were in existence in many of the cocnunities of the State when they adopted the State Building Code. We have since m4di Pied the State Code over the years of its e::istence and it now includes T0: Warren C. Hyde, City Manager July .22, 1974 Page 3 nearly all of the requirements which we were enforcing many years ago. We do not have redundancy and at this time the only signi`icant conflict w`h-tA— remains - between the State Building Code an-d our local fire prevention - - -- ordinance �.s the`sprinklering of -certain- warehouses. :Based on the fact that three similar. appeals have already been heard by /f the Edina Building Code Board of Appeals regarding these systems and all decisions were rendered in favor of Code enforcement and the fact that Mr. Akins did not appeal his order within 30 days of notice, as_required in Ord 1-75 ction 7, I question whether this request warrants a Boar -d' --of Appeals`nieetino; Also, in case you have not already heard, our sprinkler requirement::for Clancy's which they appealed to the State, was upheld by the State Board of Appeals and the contract has been let by Mr. Lund for the installation of the system. �Z If any further explanation of this matter is desired please do not hesitate to contact me. FJB /dd BUILDING CODE DIVISION STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION SAINT PAUL November 7, 1972 Mr. Dean Akins 6801 Hillside Lane Edina, Minnesota 55435 Dear Mr. Akins: The answers to your telephone inquiry of November 2, 1972 are as follows: 1. Does the State Building Code supercede the Codes of Municipalities? Yes, all local Codes were superceded by the State Code, effective July 1, 1972. 2. Are fire detection and alarm systems in apartment buildings. required under the State Building Code? No. Please see Uniform Building Code, Volume 1, 1970 edition, Chapter 38 for alarm requirements where automatic fire extinguishing systems are required. If there are further questions, please do not hesitate to contact this office. \V e-- trul yy ou, Robert F. Rogers Assistant Director Building Code Division RFR /sc cc: Herbert W. Meyer, Director, Building Code Division St. Paul, Minnesota <: >0 J ■ 51 ll) K Mr. Dean Akins 6801 Hillside Lane Edina, Minnesota 55435 Dear Mr. Akins: Willage ®f 2 011 4001 WEST FIFTIETH STREET • EDINA, MINNESOTA 95424 December 29, 1972 927 -8861 I received your letter of November 21, 1972, and am not in agreement with some of the statements which were made by you. Village Ordinance 11181% which lies now been changed to #611 requires that the building which you own at 5416 West 70tH Street be equipped with an automatic fire alarm and detection system. This ordinance per- tains to new and existing buildings. The State Building Code governs new construction only and supercedes local codes regarding new construction as of July 1, 1.972. I request that when you quote a state agency saying that they do not agree with the installation of these systems in old buildings that you have them verify these statements in writing. We find it difficult to enforce any code requirement on hearsay especially when we have documents to substantiate our requirements. The letter which you enclosed from Mr. Rogers of the State Building Code Division answers questions which do"not necessarily pertain to 'your" situation. You should ask him if the State Building Code supercedes all municipal codes which were retro- active ta and perin to existing building::. Also the State Building Code is silent regarding fire alarm systems in a artme -pit buildings and therefore these requirements come under the iurisdiction of local Fire Prevention Codes. We have been legally requiring these systems installed in the past and will continue to do so in the future. We do not intend on stopping the legal action which has been started with Mr. Schmelz regarding this matter. It is our opinion that he was legally notified of the Village Ordinance and is now in violation of same. This letter will serve as written notice that you are hereb "r notified that the apartment building which you own located at 5416 West 70th Street, Edina, Minnesota, is required to be equipped with an approved manual electric - supervised fire alarm system and automatic detection system as required by Village Ordinance Y161.1. I am enclosing a copy of this Ordinance for your review. Please submit plans in duplicate to the Fire Prevention Bureau for approval before installation is made. Very truly yours, Robert J. Buresh, Assistant Fire Chief Edina Fire Department RJB /dd cc: E.J. Schmelz, 5416 W. 70th Street, Edina cc: Curt Austin, Prosecuting Attorney, Village of Edina CERTIFIED MAIL STATE OF MINNESOTA COUNTY OF HENNEPIN In the matter of Proposed Rules relating to the regula- tion of cable communications BEFORE Robert J. McDonald Executive Director Minnesota State Commission on Cable Communications NOTICE OF HEARING Notice is hereby given that a public hearing will be held pursuant to M. S. 1971, Section 15.0412, Subdivision 4, in the above - entitled matter in the audito- rium of the State Office Building, Saint Paul, Minnesota, on January 17, 1975, commencing at 9:00 A.M., and continuing until all representatives of associations or other interested groups or persons have had an opportunity to be heard concern- ing adoption of the proposed rules captioned above by submitting either oral or written data, statements or arguments. Statements or briefs may be submitted with- out appearing at the hearing. The Commission proposes to adopt rules relating to the following matters: Chapter L concerns interconnection and Chapter P concerns cable service territories. The proposed rules may be set out topically as follows: A. Chapter L - Interconnection 1. Interconnection Statement of Policy 2. Definitions 3. Interim Interconnection 4. Regional Channel 5. Regional Channel Entity 6. Interconnect Entity 7. Technical Standards - 1 - a M B. Chapter P - Cable Service Territories 1. Policy 2. Definitions 3. Approved Cable Service Territories 4. Expansion of Approved Cable Service Territories 5. Conmission Procedures 6. Faccors and Criteria to be Considered Copies of the proposed rules will be available thirty days prior to the public hearing herein noticed and may be obtained by mail or at the offices of the Commission on Cable Communications, 3050 Metro Office Park, Suite 301, Bloomington, Minnesota 55420, for a nominal charge. Additional copies will be available at the door for a nominal charge on the date of the hearing. Robert J. McDonald Executive Director, Minnesota State Commission on Cable Communications UWAM RtESOLUTION EXCLUDING EDINA POPULATION FROM HENNEPIN COUNTY COUNT FOR URBAN COUNTY PURPOSES WHEREAS, the City of Edina has the capability and desire to undertake community development "essential activities" provided for in the Community Development Act; and -111M ZAS, it is necessary to. count the Population of Edina for Edina to be eligible for such activities; NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that the Edina population be excluded from the.Hennepin County count pursuant to ttie r2gu lations regarding qualification as an urban county. ADOPTED this 16th day of December, 1974. STATE OF laNNLSOTA .) COUNTY OF HEN18PIN) SS CITY OF EDINA ) CERTIFICATS OF CITY CL.RY. I, the undersigned duly appointed and.acting.City Clerk for t1r- City of Edina, do hereby certify that'the attached and foregoing resolution was duly,adopted.by the Edina City Council at its regular meeting of b2cembar 16, .1974.-1 WITNESS my hand and seal of_said City this 17th day of December, 1974. .City Clerk 1 - RESOLUTION EXCLUDING EDINA POPULATION FROM HENNEPIN COUNTY COUNT FOR URBAN COUNTY PURPOSES WHEREAS, the City of Edina has the capability and desire to under- take community development "essential activities" provided for in the Community Development Act, and N WHEREAS, it is necessaryAto count the population of EdinAto be eligible for such activities, NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that the Edina population be excluded from the Hennepin County count pursuant to the regulations regarding qualification as an urban.county. RESOLUTION EXCLUDING EDINA POPULATION FROM HENNEPIN COUNTY COUNT FOR URBAN COUNTY PURPOSES WHEREAS, the City of Edina has the capability and desire to under- take community development "essential act?vities" provided for in the Community Development Act, and WHEREAS, it is necessary to count the population of Edina to be eligible for such activities, NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that the Edina population be excluded from the Hennepin County count pursuant to the regulations regarding qualification as an urban county. GL:ln 12/16/74_ 1! - 13 RESOLUTION EXCLUDING EDINA POPULATION FROM HENNEPIN COUNTY COUNT FOR URBAN COUNTY PURPOSES WHEREAS, the City of Edina has the capability and desire to under- take community development "essential activities" provided for in the Community Development. Act, and WHEREAS, it is necessary to count the population of Edina to be eligible for such activities, NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that the Edina population be excluded from the Hennepin County count pursuant to the regulations regarding qualification as an urban county. GL :ln 12/16/74 RESOLUTION EXCLUDING EDINA POPULATION FROM HENNEPIN COUNTY COUNT FOR URBAN COUNTY PURPOSES WHEREAS, the City of Edina has the capability and desire to under - take community development "essential activities" provided for in the Community Development Act, and WHEREAS, it is necessary to count the population of Edina to be eligible for such activities, NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that the Edina population be excluded from the Hennepin County count pursuant to the regulations regarding qualification as an urban.county. GL:ln 12/16/74 December 270 1974 Mr. Gene Franchett Metropolitan Council Suite 300 Metro Square Bldg: St. Paul, MN 55101 Dear Mr. Franehett: The City of Edina is interested in submitting as application for SMSA Discretionary Balance Funds to.the Department of Housing and Urban Development.at, the appropriate time. jIn support of this action, the Council passed a resolution on December 16, 1974, a copy of which is enclosed. i . The community is interested in applying fora grant to assist in com- munity developrnnt_ activities. Yours very truly, 'City Clerk enclosure bec: Mr. Greg Luce i - r =SOLUTION STATII+Y3. INTENT TO PARTICIPATE IN CQOPERATIVE COMMNITY VEVELOPMENT FUNDING WHEREAS, the recently enacted Federal Housing and Community Development Act of 1974 at Section 570:104, Subd..(c) provides a limited amount of discretionary funds for activities proposed by qualifying units of general purpose local government which the Department of Housing and Urban Development (HUD) agrees to fund; and WHEREAS, the total available funds are expected to be not more than 1:4 million for Fiscal Year 1975 and 591 million for Fiscal Year 1976; and WHEREAS, the City of Edina, together with approximately 190 other govern - mental units within the Metropolitan Area is eligible to make application for such. funds; NOW, THEREFORE, BE IT RESOLVED: 1. . -The City Council of the City of Edina hereby expresses its desire and intent to participate through the HCD Ad Hoc Steering Com- mittee, together with other eligible governmental units within the Metropolitan Area, in the formulation of tentativ6�halternative Section.507.104, Subd. (e) funds allocation, prioritization and distribution procedures which could ultimately be used in connection with such fund distribution in the Metropolitan Area. 2. Ths 8dim .City Council directs Greg Luce to act as its designated repr4sentative to this Committee and to HUD for purposes of expression of the Edina City Council position and intent with regard to the above matter. 3. The Edina City Council understands that this Resolution does not constitute an acceptance.or endorsement of any specific recom- mendation(s) of the HCD'Steering Committee concerning the above but agrees to give further official consideration to.any recommenda- tion formulated by such Committee and endorsed by the designated representatives of participating communities ADOPTED this 16th day of December,'1974. f =SOLUTION STATII+Y3. INTENT TO PARTICIPATE IN CQOPERATIVE COMMNITY VEVELOPMENT FUNDING WHEREAS, the recently enacted Federal Housing and Community Development Act of 1974 at Section 570:104, Subd..(c) provides a limited amount of discretionary funds for activities proposed by qualifying units of general purpose local government which the Department of Housing and Urban Development (HUD) agrees to fund; and WHEREAS, the total available funds are expected to be not more than 1:4 million for Fiscal Year 1975 and 591 million for Fiscal Year 1976; and WHEREAS, the City of Edina, together with approximately 190 other govern - mental units within the Metropolitan Area is eligible to make application for such. funds; NOW, THEREFORE, BE IT RESOLVED: 1. . -The City Council of the City of Edina hereby expresses its desire and intent to participate through the HCD Ad Hoc Steering Com- mittee, together with other eligible governmental units within the Metropolitan Area, in the formulation of tentativ6�halternative Section.507.104, Subd. (e) funds allocation, prioritization and distribution procedures which could ultimately be used in connection with such fund distribution in the Metropolitan Area. 2. Ths 8dim .City Council directs Greg Luce to act as its designated repr4sentative to this Committee and to HUD for purposes of expression of the Edina City Council position and intent with regard to the above matter. 3. The Edina City Council understands that this Resolution does not constitute an acceptance.or endorsement of any specific recom- mendation(s) of the HCD'Steering Committee concerning the above but agrees to give further official consideration to.any recommenda- tion formulated by such Committee and endorsed by the designated representatives of participating communities ADOPTED this 16th day of December,'1974. November 29, 1974 3.j� TO: CHIEF ADMINISTRATIVE OFFICER FROM: HCD AD HOC STEERING COMMITTEE SUBJECT: HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 The recently enacted Federal Housing and Community Development Act will provide for capital improvements and other community development projects. However, for fiscal year 1975, only 1.4 million dollars of SMSA Discretionary Balance Funds (funds your community may be eligible for) has been allocated to the Standard Metropolitan Statistical Area (SMSA), of which the seven County Metropolitan Area is a part.. More specifically, there are well over 190 governmental units which may be eligible. For fiscal year 1976, the situatuion improves somewhat with 5.1 million dollars in funds programed to be allocated._ In response to this dilemma, a group of concerned area planners and city administrators is attempting to determine the amount of interest at the local governmental level in the recently passed Housing and Community Development Act. Although not officially recognized nor empowered to administer any portion of the funds, the group is seeking to answer the question, "Can eligible recipients of HUD block grants, collectively agree to an allocation plan or will they be willing to resort to utilizing set procedures established under the old categorical grant programs." Many, communities may find themselves competing for the same federal dollars and in the process committing limited staff resources to completing the necessary.paper work. What the group is attempting to do is to spread the limited federal dollars further while concurrently providing a resource for assistance in submitting applications. However, before we pursue this question any further, let us briefly review the chain of events which lead to the group's formation. In August of this year, Congress and the President signed the Act. It is a departure from traditional federal funding of municipal development by consolidating several existing programs for community development into a single program of block grants. As the name implies, the Act will require recipients of funds to commit themselves to the .®..._. _ �e... - provisions of ow a moderate income housing Enc osed is a summary of the main provision of the Act, estimated amount of funds to be made available and community activities eligible for funding. What may be of particular importance to communities such as yours is the provision for SMSA Discretionary Balance Funds. These essentially are funds which will be made available to communities not eligible for Formula Entitlement or Hold.Harmless designation. . -, Because of the limited amount (at the outset) of discretionary funds available for grants, a concern has been raised as to:. o What is an equitable and sensible means of allocating discretionary funds? o Is it possible to program the allocation of these funds so that more communities can particpate? o What can be done to simplify applications to ensure equal opportunity to communities regardless of staff and other resources? As a means of bringing these concerns into proper per- spective and possibly to formulate alternative approaches, a group of area planners and administrators met on October 9th to discuss these issues. What evolved from this initial session was to create an AD HOC Steering Comm ittee who's charge was to investigate these issues and define reasonable alternative approaches to be presented.to the group at a later date. -- As- part - -of -this- effort,— the -- Steering -- Committee has - solicited the support of the Local Planning Assistance section of the Metropolitan Council in an attempt to determine how many local units of government will be interested in participating in the committees` activities or willing to pursue a concerted cooperative approach to grant application. If your community has the desire to apply, please send to the HCD AD HOC Steering Committee attention, Gene Franchett, Metropolitan Council., Suite 300 Metro Square Buildin�C, It. Paul 51`01, by December 20, 1974, a letter of fntent and ae ompa ng:resolution (sample enclosea).. Tn y no means shoul this be construed as an official statement to or recognition by HUD as to your interest nor does it mean that your community will be ineligible to apply directly. However, what this:letter and resolution will do.is provide the. committee with'a. better feel for.the number of communities.interested and willing:to participate. Upon reciept of your communities letter of intent and resolution, the Steering Committee w ll review the responses and group them into .a composite to be forwarded to the Area Director of HUD. Your resolution and letters of intent will document to HUD the local interest in a joint approach to Community Development Funding. We actively solicit your support in this cooperative venture and encourage your participation in this allocation arrangement.. The Steering Committee has made provisions to provide assistance to interested communities for coordinating and preparing applications. If you have questions or ideas on this allocation procedure, contact the AD HOC Steering Committee through Jim Barton (227 - 9421). Sincerely, HCD AD HOC STEERING COMMITTEE r SAMPLE fr RESOLUTION STATING INTENT TO PARTICIPATE IN COOPERATIVE COMMUNITY DEVELOPMENT FUNDING WHEREAS', the recently enacted Federal Housing and Community Development Act -of 1974 at Section_570.104, Subd. (c) provides a limited amount of discretionary funds for activiL proposed.by qualifying units of general purpose local government which the Department of Housing and Urban Development (HUD) agrees to fund, and WHEREAS, -the total available funds are.expected to be not more than 1.4 million for Fiscal Year 1975 and 5.1 million for Fiscal Year 1976, and WHEREAS, (the local governmental unit) ., together with approximately 190 other governmental units within the Metropolitan Area is eligible to make application for such funds; NOW, THEREFORE BE IT RESOLVED: 1. (the local governmental unit hereby expresses its desire and intent to participate through the HCD Ad Hoc Steering Committee, together with other eligible governmental units within the Metropolitan Area, in the formulation of tentative alternative Section 507.104, Subd. (e) funds allocation, prioritization and distribution procedures which could ultimatlgy be used in connection with such fund distribution in the Metropolitan Area. 2. (the local governmental unit directs (official, manager, or department ) to act as its designated representative to this Committee and to HUD for purposes of expression of the (local governmental unit) position and intent with regard to the above matter.. 3. (the local governmental unit) understands that this Resolution does not constitute an acceptance or endorsement of any specific recommendation (s) of the HCD Steering Commitee concerning the above but agrees to give further official consideration to any recommendation formulated by such Committee and endorsed by the designated representatives of.participaing communities. SAMPLE LETTER OF INTENT .,. The following is a sample letter of intent which may be modified if desired: November 29, 1974 Dear Mr..Franchett: The (local unit of government) is interested in submitting an application for SMSA Discretionary Balance Funds to the Department of Housing and Urban Development at the appropriate time. In support of this action, the Council passed a resolution on (date)., a copy of which is enclosed. The community is interested in applying for a grant to assist in -tom F__lew -r — community— development_activites,:� Sincerely, CURRENT ASSETS: Cash: Demand Deposits Working Fund Investments: Waterworks Accrued Interest Due from Other Funds Loan Tb Other Rands Inventory: Liquor Wine Beer and Mix Prepaid &penses: Mmexpired Insuravae Supplies Inventory FIRED ASSETS AT COST: Land Land Improvements Buildings Furniture and Fixtures Leasehold improvements LIQUOR FUND BALANCE SHEET CITY OF EDINA AS AT OCTOBER 319 1974 ASSETS .- $ 415,472.83 3.,500 ,,00 $ 418,972.83 $ 17,206.82 1,424.58 18,631.40 18,954.00 415,000.00 $ 528,55847 134,022,79 20,600 55 683,182.11 $ 5,042.81 400.00 58442.81 70TAL CURPVNT ASSETS $1,,560,183.15 $ 151,448.85 $ 20o997.18 385,716.9E 165,953.14 31,208.29 543,875.39 $ 695,324.44 Less: Allowance for Depreciation and Amortization Cornstxuctiom in Progress CURRENT LIABILITIES: Trade Accounts Payable Accrued Payroll TOTAL ASSETS LIABILITIES AND SUPPLIES 70TAL CLUMM LIABILITIES SURPLUS: Invested in Fixed Assets Unappropriated TOTAL LIABILITIES AND SURPLUS 175, 758.85 $ 520,565.59 33,007.09 353,572,68 $2n113.7557.83 $ 222,733.45 7,295.00 $ 230,028.45 $ 553,572.68 1„330154.70 1,883,727.38 $2,113,755 83 LIQUOR DISPENSARY FUND COMPARATIVE STATEMENT OF INCOME AND EXPENSE VILLAGE OF EDINA Tern months Ending October 31, 1974 and October 31, 1973 COST OF SALES: 1974 1973 G,oas vg's: INCREASE - DECREASE° 1916% if +vdn:nry -- Iacuard l $ 1339230 506 St. SOuwale GrandvlxW Total sm St. SoniSdalo Grandview Total 5M St. Soatuale Graadvdetiv Total SALES: $ 613,386 $ 833,378 $576,566 $2,0236330 $585,890 $ 669,310 $493,495 $1,7489695 $ 27,496 $164,068 $ 83,071 $274,635 Liquor 162,335 252,828 137,243 552,406 148,676 191,878 116,352 456,906 13,659 60,950 20,891 95;500 1A10 215,983 9 280 369 8 156,494 654,846 a 178,243 a R92.708 a 110,832 s 481,783 a 37,746 s 87,661 a 47,662 a 173 063 a 6for 2 ®,909 261260 20,432 67,601 19,852 20,584 16,760 57,196 1,057 32676 3,672 100405 t.��: asr9 Ahr�?Iancaas 0,0129613 $193926835 $892,735 $3,298,183 $9329661 $11,074,480 $737,439 $2,744,580 $ 79,932 $318,355 $155,296 $553,603 Lan honio raf:;nda 16 821 219513 16,188 54,522 7,409 8,,485 6 123 22,017 9,412 13,028 10,:065 32 505 NET SALES $ 995,992 $1,371,322 $876,547 $,243,661 $925,252 $1,065,995 $7319316 $2,722,563 $ 709540 $305,327 $1+5,231 $521,098 COST OF SALES: G,oas vg's: 17,2870 1916% if +vdn:nry -- Iacuard l $ 1339230 $ 202,960 $1659390 $ 551,580 $1946916 $ 143,097 $159,754 $ 497,767 $ 11,686 $ 59,863 $ 5,636 $ 53,813 vz»c nm 868 788 1 150827 7'75 922 2 795 537 763 757 89 5.052 618 876 2 276 685 .105.031 256 775 15y O�a6 518 852 $1,052,018 $1,353,787 $941,312 $3,347,117 $958,673 $19037,149 $778,630 $2,774,452 $ 93,345 $3169638 $162,682 $572,665 IwF:1tQ1v-0ct031 228,321 245,201 209,660 683,182 238,474 202,907 203,139 644,520 10,153 42,294 6.521 38.662 GROSS Sadtirg I7rer6rad TOTAL OPERATING1 EXPENSES $ MET OPERATING PROFIT !'YeI�CEi II3CCPAE: $ iasb over ar unde? fecome on Investmonb fJc�or MET INCOMC 52,519 $ 47,769 $ 38,191 17,11S 21,173 17,957 $ 138,479 $ 43,493 $ 43,262 $ 30,016 56,245 11,,275 22,669 106799 $ 119,171 $ 6,626 $ 4,507 $ 8,175 44,743 5,840 1,496 7,158 11 C9 n =i %,a (Z e-@n I 9 &A $ 19,306 11,502 5,040 4,,401 $ 5,987 $ 4,218 $ 14,606 $ 4,,550 _ $ 5,254 $ 4,,002 $ 23,,806 $ 1.49 $ 733 $ 216 $ 800 76 45 102 13 1145 39 60 89 95 14 170 2,781 2,781 4,416 4,416 1,635 1,635 Eft' Hi i 0 HET SAI.CS: G,oas vg's: 17,2870 1916% 16.53% 17687% 22,16% 210747. 21.31% 2177% a149ax!�Zn 9038 6,77 8078 8011 9012 8,37 8073 8072 Operating profit 7090% M39% 7075% 9,76% 13004% 13037% 12058% 13005% Whor In alm .86 ,43 ,48 .58 123 048 056 45 NET INCOME - - -- - - - -- - - -- - - - - - -- - - -- - - - - -- U0 Ware AC.o HRs ro Wo- Jft &%w a.#-# #0 a'P 0 4r so &-ra W./ r0 4640 &.9 to iJO WWAt STATEMENT OF EST114ATED EXPENDITURES AND RECOMMENDED TRANSFERS For Year Ending December 31, 1974 Unexpended Estimated Expenditures _ Balance for November and Transfer Mayor and Council October 31 1974 4,328 December 1974 3,855 Balance To -�� From REMARKS Planning 9,835 7,053 473 2,782 400 Less cost of saleries. Administration 19,151 23,242 4,091 2,700 $ 4,100 Part of director and secretary salary char6,ed to HR A. Dues Leanue and Metro section $2000, Labor relation consultant $1000, Legal advertising $600, Conferences Finance 22,648 23,123 475 500 and schools $150, Coumiodities $350. Election 686* 1,387 2,073* 2,100 Higher cost of data g processing. - Higher cost of registration (system changed by the Assessing 15 614 16,724 1,110* 1,200 State) and rental of voting machines. Legal services 5,203 20,400 15,197 15,200 Higher cost of Homestead mailing and envelopes. Higher cost of board and room for prisoners $2700, Witness fees $400, conferences and schools $500, Public Works: Professional services $12,600. Administration Engineering 6,590 14,774 6,615 21,665 25* 100 Salary m secretary (termination pa y)o Public Works 283,442 229,506 6,891* 53,936 6,900 Higher cost of overtime (Federal change). 53,900 ~Administrative assistant $9400, Training cost $906 -less, Higher cost for paid leave $11,000, General Maintenance $12,000 less (Labor $8000 and commodities $4000); Street cleaning $3000 less (Labor $4000 less Commodities $1000 higher); Street renovation higher cost for oil $4200; Snow and ice removal (Labor $9000, equipment rental $4000 and commodities $5000); Streclt lighting and ornamental lighting (Power $900 higher andcontractual repairs $7400 lower); Street name signs $8000 less (Labor $4000 andsigns $4000); Traffic sign maintenance $74000 higher (Labor $5000 and signs $2400); Pavement marking paint $500 less, Guard rails and barricades $4000 less (Labor $2000 and commodities $2000); Bridges-$5800 less (Labor 0400, contracted repairs $1500 and commodities $1900); Storm sewer maintenance $11,800 less (Labor $8000 and commodities $3800); Temporary drainage $3400 less (Labor $2600 and commodities $800); Turf care and planting $7200 higher (Labor and weed control $700 higher and commodities $1500).; Tree maintenance $4100 higher (Labor $1500 and forester $2600); Lakes and ponds maintenance $17,300 less (Labor $7000 and commodities $10,300); Sidewalk maintenance $2400 less (Labor $1200 And commodities$1200); Parking ramp $800 less (Labor $400 and power $400); STATEMENT OF ESTMATED EXPENDITURES AND RECOMMENDED TRANSFERS COT3T.' D Unexpended Estimated Expenditures Balance for November and Transfer C?c'iober 31,1974 December 1974 Balance To From Police Protection $ 170,204 $ 178,141 $ 7,937* $ 8,000 Fire Protection 92,299 82,398 9,901 Civilian Defense 623 1,003 380* Public Health 6,295 6,752 457* Animal Control : 3,372 3,340 32 Inspections 24,608 16,320 8,288 Contingencies 35,106* Settlement of Suits 500 Special assessments on City property 14,301 Unallocated Capitol outlay 125,853* Human Rights Commission 33,644 Environmental Quality Commission Capitol Improvements Central Services: General City Hall 3,750 2,500 2,850 2,950 400 500 38,856• 38,900 500 11,801 128,703* 128,800 694 $ 9,900 r Remarks r Pension.$1200, conferences and school $1000, Printing $2100, Auto rental $2100, General supplies $1600. Higher saler'ies $6000, provision for pumper $11,000 used during 1973; Sale of old ambulance $6000, higher cost insurance $400 and commodities $700. Higher cost of labor moving supplies. Higher cost of mileage and commodities. 8,200 Inspection trainee not employed $10,800, less higher cos± of part time help $2,600. Note A 500 140 claims. 11,800 Less special assessment cost. Note B. 600 Less cost of education program. 3,532 700 2,832 2,800 Less cost of secretary. 10,000* 105000* 10,000 Higher cost on Legion property. $ 529,318 $ 654,274 $ 124,956 216,700 $ 90,800 13,023 4,819 $ 76,073 $ 63,050 $ 63,100 . 9,225 14,044* 14,100 Public Works Building 6,807 9,610 2,803* 2,900 Equipment operation 6,381 49 930 43,549* 43,600 $ 21,392 ' 144,838 $ 123,446 $ 123,700 $ -0= TOTAL $ 550,710 $ 799,112 $ 248,402 $ 340,400 $ 90,800 * Indicates red figure. Higher cost of postage $4500, Retirement $15,800, FIospft:ali.zation_ $16,200, Workman's Compensation Insurance $20,000 and office and paper supplies $3,100. Higher cost of labor remodeling $7,300, Light and power $4,500, Service air conditioning $900 and commodities $1,400. higher cost of light and power $1,000, fuel $500 and commodities $1,400, Higher cost of gasoline $29,000, Tires and tubes $1,000, Accessories and parts $13,600. STATEMENT OF ESTM4TED EXPENDITURES AND RECOMME-A}DED TRANSFERS CONT'D Note A o Disbursements charged to Contingencies for 1974 were as follows: Note B - Expenditures charged to Unallocated Capitol Outlay for 1974 as follotis: Arneson property o burglar alarm system $ 600 City Hall remodeling: Arneson property o water connection 1,521 General contract 46,620 Conferences - Urban Research Corporation 1,017 Air conditioning, heating, duct work and Interest ® Metro Sewer Board o SAC charges 4,342 electrical work 53,771 Furniture and equipment 2,096 Electrical work and fixtures: Transit study o Curtis Sipple 6,912 Electric %•York o remodeling $ 8,308 Traffic study o Bather, Ringrose, Walsfeld, Inc 13,230 Hookup emergency generator and Band uniforms 1,260 dispatch room 1,600 Logis - Membership cost 7,200 Light fixtures (121) 3,351 Bicentennial Commission 215 Wiring and fixtures - Council room 3,322 Micro filming o Records 460 Main service - (1200 amp service) 3,493 :York study program 575 Labor and other supplis to replace Unclassified (Items under $100) 1,464 light fixtures 5,562 26,136 Sound system - Council roon 3,636 Carpeting and tile work 9,611 TOTAL $ 40,891 Engineering services (Mechanical and electrical 4,533 Painting 7,924 Plumbing worst 790 Change lock system 600 Counter changes - Council room and main office' 896 Sidewalk, curb and gutter and nursery worts 6,599 Blacktop o Parking lot 515 Other 1,0^74 163,505 Chairs and ash trays 4 Council room 1,533 Equipment 1,910 [dater cooler and refrigeration 490 Chair mats 1,345 Electrostatic refinishing - desks and files 5,010 Desk tops 2,508 Unclassified 1,255 TOTAL $ 177,757 STATEMENT OF ESTIMATED EXPENDITURES AND RECOMMENDED TRANSFERS CONT'D We recommend an increase in estimated revenue of the following items Balance reserve for commitments at December 31, 1974; to coves the additional: Capitol improvements (Street replacements) $ 81,970 (A) Other taxes $ 40,000 Concrete replacement 10,000 Court fines 35,000 Sidewalk construction 10,500 Income on investments 10,000 Alley construction 3,000 State apportiorme- at_:.. , highway 20,000 Bridge renovation 17,000 Reserve for co Itments (Aerial contour maps $3,000 Curb repair 9,000 and Improvements to City Hall $2,000), 5,000 Planning 4,500 Transfer from unappropriated durplus 139,600 Improvements to City Hall 3,500 Street name signs 10,000 TOTAL $ 249,600 Contract work o lake and ponds 25,000 Accounting 20,000 Microfilm equipment and supplies 5.550 GENERAL FUND: Backhoe and s►zeeper for bobcat ?, 5Gr, Surplus at January 1, 1974 $ 539,768 Storage loft, and rack 2,000 Add estimated revenue for 1974 $3,404,526 Police v pension supplement 40,000 Lose transfers from surplus 17.9p.513 3,225,013 Assessing o conferences and schools 2,000 $3,764,781 Ornamental lighting 4,000 Proceeds - sale of library 50, S Deduct: Estimated expenditures for 1974 (Includes TOTAL $ 775,520 City Hall remodeling and purchase. of Legion Property). $3.,590,080 Additional transfer for park construction�75 e000 326652080 Estimated surplus balance at December 3.1 ,1974 $ 99,701 -®— (A) o $264,263 was used for city share of Country Club area street improvements. GENERAL FUNTD REVENUE CITY OF EDINA FOR TEN XOHrdS ENDED OCTOBER 31, 1974 Receipts Accruals Revenues Real and Personal Property taxes $829,751 Other taxes 45,903 Bicycle licenses 4,719 Beer and liquor licenses 2,125 Cigarette licenses 2,532 Dog licenses and impounding fees 5,935 Food and soft drinks 16,547 Gas pump licenses 1,175 Other business licenses 9,705 Heating and ventilating licenses 519 5ca;venger and garbage collection licenses 345 Wafer softener installation licenses Building and mechanical permits Cesspool and sewer permits Plumbing permits Sign permits Street opening fees Heating permits Other permits and licenses Planning fees Engineering and clerical Police and fire services Equipment rental Fines Income on investments Sale and rental of property State apportionments - highway Sales and use tai: Contributions from active funds Charges to other funds Transfer - unappropriated surplus Fees -sale of auto license Discount Miscellaneous revenue Reserve for cosmDitments TOTAL IndicaTes red figures ( ) 60 77,591 912 20,179 540 1,638 5,897 10 2,331 3,167 (1,500) 119,085 3,646 12,058 45,684 633,069 $(12,159) (98) 83,962 990 16,682 (293) $829,751 45,903 4,719 2,125 2,532 5,935 16,547 1,175 9,705 519 345 60 65.9 432 912 20,081 540 1,638 5,897 10 2,331 87,129 (510) 135,767 3,646 11,765 45,684 633,069 17,250 Actual Revenue Overt 17,250 Under * Estimated Revenue 179,513 179,513 23,024 30,903 23,024 2,094 144 2,238 11,418 1.392 12,810 565* 71,454 71,454 $1,897,4.�09 $341,587 25 42,238,996 2,205 519 Estimated Actual Revenue Overt Revenue Under * Estimated Revenue $1,659,682 $829,931-k 15,000 30,903 3.500 1,219 2,200 75 2,100 432 6,500 565* 15,500 1,047 1,150 25 7,500 2,205 519 900 555* 60 83,000 17,568 1,600 688x 24,000 3,919* 1,200 660* 1,200 438 5,000 097 900 890• 2,200 131 120,000 32,871* 4,725 4,725* 510* 130,000 5,767 45,000 41,354* 8,700 3,065 29,000 16,684 843,137 210,068- 7,817 7,817 20,700 3,450* 179,513 -0- 35,000 A1,976* 2,238 13,500 690* 71,454 =0= --75-3,341,678 $1,102,682 GENERAL FUND EXPENDITURES CITY OF EDINA Finance Personal service For Ten Months Ended October 31, 1974 $ 65,813 $ 07,625 $ 21,812 Contractual services 7,743 $ 679 8,422 6,000 Unexpended Commodities Disbursements Encumbrances Expenditures Appropriations Balance GENERAL GOVERNMENT: Fixed charges 13000 Fixed charges 13,300 15,960 .Mayor and Council $ 15,221 $ 21 $ 1%242 $ 19,570 $ 4,328 Planning 34,423 (5505) 28,918 38,753 9,835 t4ministration: TOTAL GENERAL GOVERNMENT $ 390,203 $ (3648) $386,555 $462,291 Personal services $ 70,379 $ 70,379 $ 90,298 $ 19,919, Contractual services 18,719 $ 1,061 19,780 15,703 4,077* Commodities 433 431 200 231* Fixed charges 152000 1500 1x,000 3,000 104,529 $ 1,061 $105,590 $124,201 $ 18,611 Finance Personal service $ 65,013 $ 65,813 $ 07,625 $ 21,812 Contractual services 7,743 $ 679 8,422 6,000 1,622* Commodities 128 114 242 100 142* Fixed charges 13000 Fixed charges 13,300 15,960 2,660 _ $ $ 86,984 $ 793 $ 97,777 $110,485 $ 22,708 Election 20,916 1,534 22,450 21,764 686* Assessing: Personal services $ 56,702 $ 56,702 $ 60,138 $ 3,436 Contractual services 3,362 $ 105 3,467 13,060 9,593 Commodities 512 $ 5,358 512 650 138 Fixed charges ?2,850 Fixed charges 12,050 15,20 2,570 _ $ 73,426 $ 105 $ 73,531 $ 89,268 $ 15,737 Legal services 54,704 (1657) 53,047 58,250 5,203 TOTAL GENERAL GOVERNMENT $ 390,203 $ (3648) $386,555 $462,291 $ 75,736 ADMINISTRATION, EWSINEERING AND PUBLIC WORKS Administration: Personal services $ 240408 $ 249408 $ 29,796 $ 5,358 Contractual services and commodities 63 63 65 2 Fixed charges 6,000 6,000 7,200 1,200 S 30,471 ,471 $ 37,051 $ 6,590 GENERAL FUND EXPENDITURES CONTINUED ADMINISTRATION, ENGINEERING AND PUBLIC 14ORKS Engineering: Personal 3ervices Contractual services Ccz=od i t ie s Fined charges Public Works: Supervision and clerical Training Paid leave General Maintenance Street cleaning Renovation Snow and ice removal Street lighting Ornamental lighting Street name signs Traffic control: Sign maintenance Signal maintenance Pavement marking Guard frail maintenance Bridges-general maintenance Storm sewer maintenance Temporary drainage and culverts City properties: Turf care and plantings Tree maintenance Noxious weed control Lake and pond maintenance Sidewalks: Maintenance and repair Snow and ice removal Parking ramp maintenance Replacements TOTAL PUBLIC WORKS TOTAL EDMINISTRATION, EXCINEERING PUBLIC WORKS Unexpended Disbursements Encumbrances Ex enditures �ppxoapiations Balance $ 111,718 $ 453 $111,718 $120,870 $ 9,152 1,206 $ 22 1,229 1,228 1,460 232 4,806 23936 1,304 254 6,110 6,200 90 26,500 50,000 5O1000 50,000 26,500 31,800 52300 144,230 $ 1,326 $145,556 $160,330 $ 14,774 $ 786496 $ 63 $ 78,559 $ 87,347 $ 8,788 309 309 2,012 1,703 35,282 35,282 35,920 638 98,775 (2822) 88,953 175,920 86,967 43,018 304 43,822 56,127 12,305 849669 126 84,795 87,095 2,300 48,269 3,470 51,739 100,299 48,560 62,365 15,301 77,666 95,677 18,011 686 686 8,250 7,564 4,604 936 5,540 24,32€3 18,788 $ 16,460 $ 1,089 $ 37,549 $ 14,533 $ 3,016 10,214 768 10,982 12,680 1,698 7,449 7,449 8,775 1,326 $_37,,123 $ 1,857 _ $ _ 35,980 $ 35,988 8 2,864 36 22900 7,290 4,390 1,924 460 2,384 8,694 6,310 17,04.0 225 17,265 40,604 23,339 1,327 1,327 5,100 3,773 $ 18,07777 $ 18,077 $ 15,190 $ 2,887 365 $ 37,216 $ 34,650 $ 22,566* 4,533 4,533 22,915 18,382 $ 453 $ 453 $ .2,160 $ 1,707 1,041 1,041 2,270_ 1,229 1,494 =0- $ 1,494 7_430 23936 3,207 254 3,461 7,065 3,604 50,000 5O1000 50,000 -0� $ 552,836 $71,075 $623,911 _ $889,711 $265,800 WILF 727,537 $72,401 $799,938 $1.087,102 $287,164 GENERAL FUND EXPENDITURES CONTINUED PROTECTION OF PERSONS AND PROPERTY Police protection: Personal services .Contractual services Commodities Fixed changes Fire Protection: Personal services Contractual services Commodities Fixed charges Civil Defense Public Health: Personal services Contractual services Commodities Central services Animal control Animal Control Inspections: Personal services Contractual services Commodities Fitted charges TOTAL PROTECTION OF PERSONS AIM PROPERTY NOM DEPARTMENTAL Unexpended Disbursements Encumbrances Expenditures Appropriations Balance $ 565,144 $ (2,045) $ 56:3,099 4 M,483 d L48,3 &a 500 19,455 Special assessments on city property 3,828 1,607 23,283 63,000 19,579 Human Rights Co;tnission 3,704 513 - 8,130 9,180 489 Environmental Quality Control Commission 38 8,619 68 4,095 3,532 4,524 $ 78,877 155,300 $ 89,449 $ 78,315 $ 11,134 155,300 186,360 - 31,060 $ 748,029 $ 2,272 $ 750,301 $ 921,517 $ 171,216 $ 250,677 $ 654,320 $ 250,677 $ 310,930 $ 60,253 14,671 $ 1,025 15,696 17,609 1,913 6,885 (592) 6,293 7,055 762 61,100 _ 61,100 73,320 12,220 $333,333 433 $ 333,766 $ 408,914 $ 75,1488 3,733 42 3;775 4,393 623 25,074 $ 4,846 $ 29,920 $ 34,981. $ 5,061 1,286 226 1,512 2,073 561 887 874 1,761 1,134 627• 6,000_ _ 69000_ 7,200 1,200 $ 33,247 $ 5,946 $ 39,193 $ 45,388 $ 6,195 1.2,628 460 13,088 16,450 3,372 $ 50,671 $ 93 $ 50,764 $ 73,122 $ 22,358 2,118 57 2,175 1,591 584* 465 73 538 1,252 714 10,600 __ 10,600 12,720 2,120 $ 63,85,E $ 223- $ 64,077 $ 38,685 �- $ 24,608 $1,194,824 $ 9,376 $1,204,200 $1,485,362 $ 281,162 Contingencies $ 26,623 $ 8,422 $ 35,045 $ 25,035 $ 33,010* Settlement of suits 500 500 Special assessments on city property 47,193 1,607 48,800 63,000 14,200 Human Rights Co;tnission 5,023 513 5,536 9,180 3,644 Environmental Quality Control Commission 38 30 68 3,600 3,532 TOTAL NON- DEPARMENTAL $ 78,877 $ 10,572 $ 89,449 $ 78,315 $ 11,134 CENTRAL SERVICES - See separate schedule attached (43,073;, 26,681 (21,392) 00- 21,392 TOTAL OPERATING EXPENSES $2,343,368 $115,382 $2,458,750 $3,113,070 � $ 654,320 GENERAL FUND MENDITURES CONTINUED ( ) Indicates red figures Unexpended Overexpended Disbuasnients Encumbrances EXpenditures Appropriations Balance CAPITAL, OUTLAY Administration $ 60 60 $ 600 $ 540 Finance 60 60 60* Assessing 123 123 123+ Public Works 57,878 $ (120) 57,758 75,400 17,642 Police 44,812 (13,426) 31,386 30,375 1,012* Fine (1,960) 889 (1,071) 16,080 17,151 Public Health 100 100 Contigencies 2,096 2,096 2,096* Special assessments on City property 6,899 6,899 7,000 101 Unallocated capital outlay 189,969 (15,062) 174,907 49,054 125,853* Capital improvements 60,265 , 265 60,000 50,000 10,000X TOTAL CAPITAL. OUTLAY $ 3601202 $(27,984) 331,218 228,608 $ 103,610 *� GRAND TOTAL $2,703,570 $ 87,398 $2,790,965 $3,341,678 �$ 550,710 ( ) Indicates red figures GENERAL FUND $ 21,140 $ CENTRAL SERVICES EXPENDITURES $ 21,282 $ CITY OF EDINA $ 3,552* Contractual services For Ten Months Ended October 31, 1974 12,187 Unexpended 12,789 Overexpended erexpee Disbursements Encumbrances Expenditures Appropriations GENERAL: - Contractual services $ 434,551 $ 6,892 $ 441,443 $ 453,864 $ 12,421 Coiranodities 7,154 344 98 8,100 602 TOTAL GENERAL $ 441,705 $ 7,236 ._�� $ w4$fl9�.1 $ 1 $ 461,964 $ 13,023 CITY HALL; Personal services $ 21,140 $ 142 $ 21,282 $ 17,730 $ 3,552* Contractual services 12,187 602 12,789 12,580 209* Commodities 6°038 210 6,248 4,850 1,398* Fined charges 1,700 1,700 2,040 340 $ 41,065 $ 954 $ 42,019 $ 37,200 $ 4,819* PUBLIC [JORKS BUILDING 31,428 1,185 32,613 39,420 6,807 EQUIPMENT OPERATION Personal services a 61,010 $ 61,010 $ 77,024 $ 16,014 Contractual services 33,953 $ 1,573 35,526 39,000 3,474 Commodities,parts and accessories 42,771 585 43,356 47,896 4,540 Fizced charges 315400 31,400 37,680 6,280 Gasoline and fuel oil 55,281 14,168 69,449 41,300 27,649 Tires and tubes 6,993 651 7,644 10,500 2,856 Lubricants 2,005 329 2,334 3,200 866 TOTAL EQUIPMENT OPERATION $T233 �, 4f5- ,� 11_306 � � 250, 7x9 , 257, 3.00 'Less allocations to other departments 26,681 $ 774,292 $ - 795,684 $ 21,392 or funds 795,684 795,680 795,684 TOTAL $(48,073) $_ 26,681_ $(21,392) $ -0- $ 21,392 ( ) indicates, red figure D2CE14BER 160 1974 A CITY OF EDINA PROPOSED SCHEDULE OF MAXIMUM SALARIES AND WAGES FOR YEARS 1974 AND 1975 GENERAL ADMINISTRATION Director of Finance and Treasurer Assessor Deputy Assessors City Cleric Administrative Assistant Personnel and Safety Officer Office Clerical-fiscal-secretarial: Clerical I (9) Clerical II (12) Clerical -Ill (1) Legal Prosecuting Attorney Planning Technician Planning Intern-(Code Enforcement Officer) Planning Environmental PUBLIC SAFETY POLICE® Director: of Public Safety and Policy; Chief l Captains - 2 years service 1 year service First year Sergeants 2 years service I year service First year Detectives 2 years service 1 year service First year Patrolman 4 years service 3 years service 2 years service 1 year service First year Dispatchers-Desk clerks Dispatche'rs -Desk clerks (hourly) FIRE = Chief Assistant Chief Lieutenants - 2 years service First year Drivers - Inspectors Firemen 4 years service 3 years service 2 years service 1 year service First year Part Time*-",* 1974 Bi- Weekly fAnrmalI $943 $(240518) 725(A) (180850) 596(A) (15,496) 440 (11,440) 420 (100920) 550 (14,300) 1975 Bi- Ideekly (Animal $1037 $(26,962) 798 (20,748) 656 (170056) g,67 490 (12,740) see 46V., C14=~ /A,0 1 9L- -605 (15,730) 350 (9100) 210-255 (5460 -6630) 225-280 (5850-7280) 250 -340 (6500 -8840) 280 -370 (7280 -9620) 375 -410 (9750 =10,660) 370420 (9620 - 10,920) 350 (9100) 350 , (9100) 640 (16,64,0) 750(A) (18 "785) 320 (8320) 352 (9152) 341 (8866) 385 (10"010) 943 (24,51.8) 16 .Z3Q )/72/7.98 k 6776 x,15.23 Q') 1 /0 26S•98 % 6Q$SBS.aTQI)x2lSQS M S)S,al(14—,4") /V 9SS.91 6'6 S.a3(t, __% T2-3,6r) /y69S•4 558 (14,508) 550,62 (14 "316) 54247 (14,112) 50262 (13 "068)-" 478,62 Q?3 "444)* 456092 (11,)880)* 43292 (11,256)* 387,,69 (3.0,080)* 408 (100608) 4.40 716 (180616)00 690 (17 "940)® 530 913 "780)'°r 523 (130598)*- 495 (12,,870) *x 482 (12,532)*--" 474 (12 "324)** 443 (11,518)*• 423 (11 "050) ** 383 ( 9,958)** 150% of regular hourly rate" with 2 hours for each off -dusty call. . 1037 (26,962) M 7"69 -y $�)!4 BSt/•9 Gtr lBiS9.7oA 6W 6g3.x( )/6737, So 6�631.75�t�) /6VS1.S'D�f 64562 1.760 ') 16 1 6 S, Soil 449 (11 "674) 480 788 (20,488) 759 (19,734) a minimum of Animal Control Officer 320 ( 8 "320) 375 ( 9„750) A Proposed Schedule Of Salaries and Wages Continued; December 16, 1974 A PUBLIC SAFETY COPI'PIMM D *umbers of the Police Department will receive an additional $45000 a month as payment for taking at least 30 hours off -duty training from the.Dire Department in fire'fightittg techniques, fog 8adi ng- _in_,the extinguishing of fires and for_ qualifying for Red Cross First Aid Certificates, LIQWR S70RBS Manager 754 (19,604) 830 (21,580) Assistant Manager 510 (139260) 561 (149586) * * Members of the Fire Department, xkaii wi l l receive an additional $30:00 per month . for operation of the Fire Department ambulance ;'qul'aification Clerks - regular for Red Cross.First: per hr. A -i d certificates, .and taking -:such -add [t i-ona l :instruction in F irst. A i d as 'may' be. requ i red .,by - the .0 i ty . 3,55 per hr, 1,75 per hr., PARRS AND REC;L ._.,.uD1 � Director _- 823 (219398) 903 (23,530) Assistant Director 619 (16.094) 681 (17,706) Program Supervisor 463 (12,038) 510 (13.260) Recreation Specialist 323 ( 8,398 366 Q 9,568) Fool Manager (S) 290 305 Assistant Pool Manager (S) 260 275 Concession Manager (S) 2:160 per hr, 2.60 per hr, Pool Cashier (S) 2.20 per hr,, 2,25 per hr. Bathhouse-Concession Attendants (S) 1,75 per hr. 2,00 per hr., Sing Instructor (S) 2085 per hr, 2.85 per hr. Life (;wards (S) 2.85 per hr. 2.85 per hr. Pool Maintenance (S) 2.50 per hr, 2,50 per hr. Baseball and Craft Supervisors (S) 275 290 Baseball Assistants (S) 2,25 per hr, 2.50 per hr, Hockey Coaches (S) 2185 per hr, 2.85 per hr, Rink Attendants (S) 2,50 per hr. 2.50 per hr. Playground Leaders (S) 2,85 gar hr. 2.95 per hr. Slating- Skiifng Instructors (S) 6,50 Inst, class 6.50 Inst,Class Parts Keeper III# 4+56,92 (11,880) 491.54 (12,780) Park Keeper II# 424,62 (11,,040) 456,92 (11.880) Park Keeper It 385 (10,010) 424,62 (11,040) Golf Course Business Manager 476 (12,376) 549 (14,274) Golf Course Superintendents 489 (12,714) 529 (13,754) Golf Course Maintenance 423 (10,998) 466 (12.116) Golf Course Managers, Starters, Cashiers, Lunch Counter Clarks (S) 3.50 per hrn 3.70 per hr, Arena - Manager 499 (12.974) 549 (14,274) Arena - Assistant Manager 423 (10,998) 466 (12,116) Arena— Maintenance Supervisor 423 (10,998) 466 (12 *9 Arena - Guards,, Cashiers,, Concession Attendant 3 15 per hr. 3,15 per hr. LIQWR S70RBS Manager 754 (19,604) 830 (21,580) Assistant Manager 510 (139260) 561 (149586) Assistant Managers - Stores 486 (12,636) 535 (139910) Clerks - regular 4.20 per hr. 4065 per hr, Clarks - part-time 3,55 per hr, 1,75 per hr., .14. Proposed Schedule of Salaries and Wages continued, December 16, 1974 A 1974 1974 Bi- Bi- Weekly (Annual Weekly (Annual) INSPECII►RS - Plumbing $590 $(15.340) $649 $(16,874) Building 615 (15,990) 677 (17,602) Deputy Inspector 495 (12,870) 545 (14,170) Mechanical 462 (12,012) 510 (13,260) HEALM Health officer 25 per month 25 per month Sanitarian 590 (15,340) 649 (16,874) Laboratory Technician 494 (12,844) 544 (14,144) Deputy Sanitarian 347 ( 9,022) 400 (10,400) PUBLIC WORKS AND ENGINEERING Director of Public Works and Engineering 943 (24,518) 1037 (26,962) Assistant Engineer 529 (13,754) 582 (15,132) Supervisor of Survey 587 (15,262) 646 (16,796) Supervisor of Design 587 (15,262) 646 (16,796) Supervisor of Inspection 587 (15,262) 646 (16,796) Engineering Aide III 471 (12,246) 518 (13,468) Engineering Aide II 417 (10,842) 459 (11£934) Engineering Aide I 358 Q 9,308) 374 Q 98724) Superintendent Public Works 710 (18 460) 781 (20,306) Superintendent Water 587 (15,262) 610 (15,)860) Foreman - (Street,sewer,water,,parks,and mechanic) 535 (13,,910) 583 (158158) Heavy Equipment Operators # 456„92 - .(118880) 49154 (12,780) Light Equipment Operators # 42462 (11,040) 456092 (118880) Maintenance Man # 385 (108010) 424,,62 (11,040) mechanic 466,15 (12 , 120 ) 50077 (13,0202 Mechanic's helper # 43185 (11,,280) 466015 (128120) Janitor 385 (108010) 424 (11,024) Sewer - Water Utility Man 424.62 (118040 456,,15 (12,120) Assistant Superintendent Public Works 554 (148404) 577 (158002) Administrative Assistant - Public Works 423 (10,998) 465 (128090) Electrician 457 (119882) 503 (13,078) Building Engineer 424062 (11,040) 45692 (118880) Starting mates may be 2070 less for the first three months of service and 10% less for the second three months. (A) One -half first of year and ore -half the last half of year (S) Seasonal December 11, 1974 To Those Who Have Received Information About the City of Edina Double Bungalow at 6444 -46 Xerxes Avenue South: No offers for the double bungalow were received at the 11:00 a.m. opening on Wednesday, December 11. The minimum price and other conditions contained in the mailed out information were apparently too restrictive. We have accordingly removed the minimum price condition and ask that interested parties submit any offers on or before 11:00 a.m., Friday, December 20, 1974, in the same manner as spelled out in the original mailing. please submit offers on one copy of the form enclosed with the mailing. As mentioned in the original mailing, arrangements for inspecting the property can be made by calling me at 927 -8861. Robert C. Dunn, P.EO Director of )Public Works and City Engineer RCD :ds &blftban Tublic Nealth Jluj2sing Se-mce IN HENNEPIN COUNTY Telephone: 925 -3960 E 303 Meadowbrook Building 6490 Excelsior Boulevard St. Louis Park, Minnesota 55426 November 19, 1974 Mr. Warren C. Hyde, Village Manager City of Edina 4801 W -50th St. Edina, Mn. 55424 Dear Mr. Hyde: - The following is our report of public health nursing services in Edina during Sept., 197+ Additional copies are enclosed for council members. this this month this year last yr. month last year to date to date g 85 - -- - 69 - - lst of the month case load 98 8 89 admitted to-service 19 8 70 49 closed to service 87 85 - -- - -- End of month case. load - -- - -- 157 134 Accumulative total case load 577 661 Home nursing visits 19 31 317 242 Health teaching- counseling visits 68 101 894 903 Total home visits 2 2 16 22 Not home -not found Home health aide service hours 18" 3002 3302 2 2 1 Well Child Clinic attendance 7 20 33 121 142 Immunizations given 3 3 7 34 31 School visits 4 10 46 -3/4 43-' Hours in schools Sincerely, (MISS) HILDA W. BOYLE, N. H11B : fm DIRECTOR cc: C. V. Rockwell, MD, Health Officer Kenneth Esse, Sanitarian SUPPORTED BY TAX FUNDS FROM MUNICIPALITIES OF SUBURBAN HENNEPIN COUNTY AND THE UNITED FUND 7 GENE SYLVESTRE ASSOCIATES, PLYMOUTH BUILDING, MINNEAPOLIS, MINNESOTA 55402 (612) 336 -4679 December 6, 1974 Mr. Warren Hyde City Manager City of Edina 4801 West 50th Street Edina, Mn. 55420 Dear Warren: Here's a summary of our consultative activities for the November 1 - 30, 1974 period: TYPE OF HOURS CONSULTING MiAT WAS DONE SPENT DATE GENERAL Held series of meetings and discussions with citizen steering committee, keynote speaker 12.5 11/1 -4-5 and other resource speakers participating in 7-13 - the "Peoplemaking" Family Life Workshop. 19 Heled in preparing HRC Workshop evaluation for City Council and School Board Held series of discussions with HRC Chair- 6.0 11/6-13 - woman on various planned and proposed HRC 18 -19- activities and programs. 21 Arranged for preparation of discussion mat- erials and attended HRC monthly meeting. 4.5 11/19 EMPLOYMENT Helped plan and prepare evaluation report of - City's Affirmative Action Plan for presenta- tion to City Council and Manager. Arranged 3.5 11/6 -13 for Assistant Director of Hennepin County AAP to attend HRC monthly meeting as a resource person. HOUSING Held discussions with Housing Committee Chair- man on "Housing Needs" evaluation in prepara- 0.5 11/20 -21 tion for discussion with City Council at Nov. 27 joint meeting. Mr. Hyde - 2 December 6, 1974 TYPE OF HOURS CONSULTING WHAT WAS DONE SPENT DATES EDUCATION Held series of meetings and discussions with Education Committee Chairwoman to plan series of community forums on human relations 3.5 11/6 -7 -18 topics. Helped schedule and promote first forum on "Children's Rights" to be held in City on December 8. TOTAL HOURS: 30.5 S' bxely Gene Sy vestre GS:MS cc: Meredith Hart - I CITY OF EDiNA PARK BOARD H i NU T ES iiovembar 12, 1974 HI-FIBURS MZESEin,r: F. Richards, J. Rice, f . Turnbull, G. Warner, D. Pavek, V. Shat and J. Lonsbury HEMBERS A- 3SP,11 : F. !'linter, F. Dean and Adams STAr F PRESENT: K. Rosland, P. Kojetin, R. Jacobson and B. Peterson OTHERS PRE-SENT: Mrs . O'Brien and J. Va I I fore 1. fi;-. T urnbu I i rn.oved that the Park Goard minutes of October 8, 1974 be approved as a; i t ten and subm i t i ed . Mrs. Shaw seconded and the motion carried. Th. _) f i n`nc i a I s-'ratemont for n f ne months end i ng Septembar 30, 1474 was rev i %:lam i . Revenuo "iota 1 i vif S I I C), :i43, oporat i ng expenses were S interest est on bonds and i oa- s S 10,M) i and prov i s ion £or deproc i a i ton 53,285 ii' i POT to n � � �- �/} 1 ! E:] < i i "• � - i � 4 JJ of "i .:i- n i it Months o-' ooera ?' ton a i 5350.613 aS coninn!-P(I •tn not foss of 534,943 a year ago. Mr. RosIand brief l y revievied the report and stated in saiaries and lager, were due largely -to one. addi { y ion(.? h i red 'ror night upory i s i on and also the parr t f me poop i ini nil nium wac;e. that the increase luli -lime person being now rust be paid the T'ze school d i sir i r. i' is pr°esr r!t i y working to pri+)o i e the sa 1 a of ath 1 etic season -t i cke"i-s and with the Park Board's approval, a season ticket would become available for hockey a•i Braamar Arena. This season -ticket sale should increase revenue in spec : i -a-for f oas . The Arena si- i I l would receive 704 oll the ne re- ceipts. iOr. Pavc;k mover; to accept -she staff's rocorriendation for the sale of see,scn T h:: cei-s . IRr . Pica s: condod and the rnot t c n was approved. P r. f'avof,, exprossed concern over the financial aspoct of the Arena. lie sl. gge s f od that ar. Arena Comm i ti,ee be formed similar- to the Golf Course Committee. The 13-z3 :j f;';ambors concur I'd with Mr. Pav k's suggestion and requested Hi . 2osiand to discuss i -i-i} C,'ha i rii an "gams a pos s i b i ti I i st• of Comm i t-i-ee members and also a possible ai)po i n i- n-;enY for chairing this Committee to be ava i I a l e for, the Doc nbe.r r ?, . sir. . Richards r: cl +jested that the Chairperson be a Bark Roard member. 111. GOLF l:.O RSE RER')RT Mr. Rice., Chairman o; -I-ho Go-If Course C, r1r. Rosiand -E lea surinrarfzed the f rlP30ard h;, the G( Al Coui ":ic, f Ol:ir!11`tee. -i "o be s' arYP.d by The i { A -1975 sensor.. Dm'; i t -rise, introduced the Con-ni i -1-tee ° s the repor"a that was submitted to Several of the rocommandat i ons were They are: g i n n r; ci°i: on construct i J ;76 green and r'edes i can i i1n7 green, fOiG �'` iJOillCi i):^,comi a far 4 and hoif, a pa,- 3. Edina Park Hoard 111nutes -2- November i2, 1974 111. GOLF COURSE REPORT (CONTINUED) Rebuild #2 tee for women and #2 tee for men making 72 men's tee somewhat smaller. Rebuild #2 green. Place ball washers at women's tees and drinking water be available at the 8th and the 12th tee. Mr. Rica stated that the staff and Committee members had worked very well In completing many improvements during the present season. lie strongly recommended that the Park Hoard approve the Committee's recommendations if the money was available in the Golf Course budget. Mr. Rosiand stated that not all recommendations could be started In the next year but that the previously mentioned recommendations would be high priority items. Mr. Rice moved that the Park Hoard accept the recommendation and that the items previously mentioned be started on assuming that the money is available in the Golf Course budget. Joan Lonsbury seconded and the motion was approved. firs. Shaw wished to thank Mr. Rice and the Committee for their fine job. Mr. Rice, as Chairman, will write letters to all Committee members expressing the Park Board's appreciation. Mr. Rice also believed that this Committee should be an ongoing Committee and resume their meetings next season. Mr. Richards suggested that at the January Park Board meeting, there be an organizational meeting hold to discuss lialson committees of the Park Board. Members concurred with this request. Discussion was held on the reservation policy of the golf course. Although the recommendation from the Golf Course Committee was to change the reservation policy regarding womens play on Sunday only, some members felt that the entire reservation policy should be changed. After lengthy discussion, Don Pavek moved to accept the recommendation made by the Golf Course Committee that woman be allowed to play in the morning on Sunday only. Pat Turnbull seconded. i3efore a vote was taken on the motion, fir. Rice expressed his objection that the Park Hoard, as a policy making board, cannot discriminate. After additional discussion, a vote was taken on the motion made by Don Pavek. For. Pavek voted aye and all others voted nay, motion defeated. firs. Shaw moved to open the reservation policy to all patrons any day of the week with no sex discrimination involved in the reservation policy. Joan Lonsbury seconded, motion approved. (Don Pavek voted nay.) The financial report for nine months ending September 30, 1974 was reviewed and showed revenue at $217,310 and net Income from operating departments at $18,082. Operating expenses were $140,137, interest on bonds arld loans $21,357 and provision for depreciation $7,452 leaving a net Income of $70,111 as compared to a net income of $63,320 a year ago. Edina Park Board Minutes -3- November 12, 1974 IV. RECREATION REPORT Mr. Kojetin stated that most of the registrations had been completed for Minter activities. Football had completed its season with no major problems. Rick Jacobson stated that the student center was operating with approxi- mately 150 in attendance each evening. Mr. Rosland stated that since tha,si•udent center seemed to be exclusively an east facility, he felt some though should be given to a facility on the west campus: V. PLANNBNG REQUEST S -74 -9 - MC.CAULEY HEIGHTS 57H ADDITION Mr. Rosland reviewed this particular subdivision generally located between McCauley Trail and Arrowhead Lake, north of Margaret's Lane and south of McCauley Circle. He also stated that the Board had previously approved this subdivision, however, it now has been changed in regards to the road alignment and revision of iots. Mr. Richards expressed concern that there was no parkland in that area. Mr. Rosland stated that the Open Space Committee was viewing some property in that area.but their report --ias not finalized at the present time. Mr. Turnbull moved that the Board table their recommendation on this sub- division until Mr. Rosland can give a report from the Open Space Committee regarding needed parkland In this particular area. Mrs. Shari seconded and the motion was approved. Vi. PLANNING REQUEST Z -74 -1I - VILLAGE DEVELOPMENT COMPANY Mr. Rosland briefly reviewed the location of this particular zoning general @y located north of the J. C. Penney Warehouse, east of County Road #18 and south of Malibu Drive. After some discussion, Joan Lonsbury moved to accept Z- 74 -11, 6.2 acres, as recomsiended by the Planning Department staff. Mr. Shari seconded and the motion was approved. Vil._ Mrs. Lonsbury notified the Hoard that Mary Emma Willson, a dedicated member of several Park Board organizations, had passed away. She requested that a letter be written by Mr. Rosland to the family expressing the Boards' sympathy. Vill. Mr. Rosland displayed the award that had been developed to be presented to citizens for outstanding service to the Cii-y of Edina. Edina Park Board Minutes -4- November 12, 1974 IX. Mr. Rosiand notified the Board of a Dutch Eln Disease and Oak Wilt Display to be held of the Garden Council Flower Show in the Edina Baptist Church on November 14, 1974. The City Forester will be in attendance to answer any questions the public may have regarding these diseases. X. Meeting adjourned 60:15 pm. Respectfully submitted Ken Rosland, Secretary Edina Park Board KR: bp THE EDINA BICENTENNIAL COMMISSION 4801 WEST FIFTIETH STREET • EDINA, MINNESOTA 55424 CHAIRMAN Raymond Bechtle UlTEIRINIAL C-01124ISSION I KII.-M TILE EDINA BIC .1 E'T SECRETARY November 14, 1974 Lois Strupp 7:30 p.m. TREASURER Edina City Hall Ray O'Connell MEMBERS: A G R N D A William E. Bitter Kay Brown Dorothy Conner David Dietrich 7:30 8:30 p. in. 1. Business Items Dorothy Dunn Rosemary Gubrud 2. Committee Reports Bernice KOnkel Betsy Kuntz Benjamin Larson 8:30 9,00 p.m. 3. Committee Meetix,�--.c Round One Adeline Lindboe Joan Lonsbury 4. � Round Two Cc.) mm t t e. ti I. c c -tin, s Mary Ness Ken Rosland Donna Skagerberg Leigh Wakefield Lois Wilder Mary Emma Willson Decir Encllosc-:d for your info r.iU-z Lion is a letter t"--at 1 sent to the Emma VJ-Ilson family. Fn,.�Iosad also are the corLments from the 'Y-e-t-copolitan f-'Lrea Bi-er.- tennial meeting. Ile had excellent rtaprcsentation; Dorothy Conne-r, Dorothy Dunn, Bernice Kenkel, Adeline Lindboe, Joan Lonsbury, 'and Lois Strupp. Enclosed also are copies of the preliminary draft of a document that will be discussed with the Minnesota Bicentennial Conunission and eventually the Governor and Lagislature. The possible B i cent ennial act.vj.Lies ment.oacd I n thJ- . s docul-aant are examples, tt;el I are not ir, L d E: (I a s, a ct- i -L- --? c s that the P-A.J.taa is for Tin a 1--ain piirrp of tth-E.• docum nnl- is to get surport -.c'.cessary the Governor and, 7.5!. L!.i ;O rb at Ciu ", iin -ne i s (-, t: y 1C °T It nl 0 C S i Of f -i cLa- be- a Cr 'or,,: to our t:b two hours. ..1. L - 0 271't4 iou- k!e. in T, C'1. JL. L a y list o' -20 1",l1r-: cj� ,.j,,i c c, 0 r: Y, J. for E(iiz"a ce-rin-'lln-i --1 (:07--.nl tt:,"! oa,_., i n-.,tie on n Car'-` With an in"Catio- of srxif' int,rests 3 1�e ro-u-16. -.'orc quickly -sort and A!; you has arrivad. These Is a oupply of J--- ill C-M-r%-- and in ray cffice. CHAIRMAN Raymond Bechtle SECRETARY Lois Strupp . TREASURER Ray O'Connell MEMBERS: William E. Bitter Kay Brown Dorothy Conner David Dietrich Dorothy Dunn Rosemary Gubrud Bernice Kenkel Betsy Kuntz Benjamin Larson Adeline Lindboe Joan Lonsbury Mary Ness Ken Rosland Donna Skagerberg Leigh Wakefield Lois Wilder Mary Emma Willson THE EDINA- BICENTENNIAL COMMISSION 4801 WEST FIFTIETH STREET • EDINA, MINNESOTA 55424 Comments - from Mietropolitan Area Bicentennial meeting- at-8:CO-a.m. at Radisson South 11oLel on N-ovem'Der 7, 1974. - Mr. Raymond Bechtle, Chairman, Edina Bice ntennial Go called the meeting to order. Mr., Jerry Catt, Minneapolis Foundation of COnmunity Trust Funds, explained the structure of his Fcundatien,.� .1hich acts as t!�e co- ordinator for public charities. He p-resev.ted a ral--her grin- picture of the effect tie prresanlL ecoacr--,.,-,c had on t;le assets of the Private 11-a also indict ter Ln#- zh-- P ubj". i c Funds 11 av o - al s c', 1, e en 4 =c --p f o r various r e a:7-: at t- e federal, state, a-ad local 14-, con—mented on the that current fun(I driv.- (E:77.cu-:-.1ng to over $600 haJ on the atviliilabllitv Eran.-.t "-.tin-,-es. tb,e n,- G mios- 7 invCtiflation, til . , 11: . ? U a 1 Pj ed r for -Cr c s th i U, I 10 0 1) ri o i t 4- z c,. t h i c c It: t s t: I i a t a r E-- n i-- e ..".ay no,L- 0�:&fItI151.11Y r• at th-is specific in tc.- C, 7 t h ru, s.. t irtfc.'r-cat-ion'' as a guid e S_ --ld be. made of the types o activitio" vario-,Js -.--unded in the past,. anc-1--th- data should be cons -rcposals are submitted. Mr. Catt hop--s that. cons able emphasis will. be put on_ try strength and.victories of nur past history. as well as admitting pitfalls they have occurred, znd that the Bicentennial t!-rust vill not ture--, He alo(, 0Z c 0-,1. 1�m u 1 t Y LN a:2 e n +-- a 1: 3 C- S U o Y t. 7:C•3: E P!:Iol: to c -7 1-kC7 S S —cial f i 7% Biccrtc:, ..rill I P. 0:- 111: . 11ecl of c-f CF b u s c, s r i; t: 0 B, r n C-1 0 Li- z to bc (-.n L I Tp a r t i iaci,. :. ilU b 1. i C a t o 1s C (ItiL 7.-CS LI to support !.:-i.r.ent erlc'n.al c' -J t- es. Mr. W. Ed..Mansfield of the Hennepin County Bir_entenni.._i. Commission passed_ out a proposal which an ad hoc cor-nni ttee had dratted to be presented. to the t_innesota. State Legislature when it reconvenes. This documant would serve to coordinate all Minnesota Bicentennial activities under the leadership of the Mi;_nesota P= -nerican .Revolution Bicentennial Co ii(td ssio.n wl,th a statewide theme and boal. This type of leadership would combine and support the efforts of the heal connunities (i.e. one reap locatin events and. activities or one InEol anon Booth with information from all areas of the state) and would provide equitable allocation of funding and proper timaLabiLS. The.wording and intent of various sections of.this proposal were disZussed, and so:.le changes were suggested uThich will be it:corporated into 'the final draft. r-� t c;J . la Silberrn moved that this proposal a refined and -presented to the State Legislature as soon as feasible... Mrs. - Dunn seconded the motion, uh-�ch -as passed. Coryission, stated.. :that- R�rs� f :J ,ty r icen? ii n r :.G_ iml ssl ou plans to hold tl':e' .prugraia: iLnairg We Etl'iig in. January.,- allu Site IS . hop !f ul that a .statewide me' etino could be held prior to that tire. Thoa Ramsey County and rtaplewood Coriimissions agreed to host the Dece.r`ber meeting Of Y;:c hiaLropolitan Area Bicentennial Commission Chairpeople. This =--aetir_J w:i:il t ^r,i a.tivaLy be. scheduled for an 8:(X breakfas't meeting on Tuesday, .Dece _ber. 3, in tha :Federal Building in St. Paul. Yr.. .- ansfi.eld rlade a motion that a time limit b:: stated '1•'.1. lneeti.nso should start promptly at 8:00 and should i �21M.' The inotion was seconded and passed. •I "ne announcement- was made that or. Drcer-bet 7,th tl ?ere is at the St. Paul Milton of the t issippi Conference and each local Commission be represented at th:l s meeting. 'The meeting was adjourned. Meeting participants: Raymond Bechtle Edina Bicentennial V.I. Ed. ci-iins Henn. Co. Bicentennial -ii al .. L'l. a � l.a � ,. �..il: it Tcan ? c�:::b +.try i cina :'ices �enria ,Iud' a:uGL, F'tinr. Co. laic ^n;erYi�i.r 1. lr_ "t:11 Silbe --rman Golden Valley tZG'Lnice Ken!-,el i (. -il`3 TL'tc'at;l£:� i?.!ver ly Losse i:d-ir.a Lucie ilartley Carver rdith Ilerraan Cary Cr. Lois Poll-ari St. P ?ul R«nlse�� y Bruce Ancersoq Maplecaood Cone IIal.istein !urnsvi "_?e (�!u'u'.) for future i no case exceed :;:00 to be a sta +.r, i;e �::eeting it was su-sesteC+ ' :hat Sybil "Snith State Bicenre* aial ' Lais Srrupp Edi.r_a -ii al .. L'l. a � l.a � ,. �..il: it i 1.. �_. _• 'J'_' � "t....a �.,. 1 ' Adel.i.re Y"1,161;0e Edlil-.an icL :..ztea:;i. ?1 - +- •7 - J is cl?Z L� �� 1:.11:_.. .. t 7:•oratr-r :'c�rr_�:r i:d-ir.a 8 ,.t era:lial L`::'en 1.' LLn i G'ild r. !tJ.''. " rear Lake Jim . C::2V .r Ni n—c r7 <)! ' a-, cer.te.�lnic. L't_to Lyllle lit-_. {:1:U - Ch a -c--'o r jcrry Catt Ni r- p s Foun'a-tion V �'.j fir. - -•'�. .. _ � •t TI a!= LC'tf'��, fC;ct l t � . �I�_': ',' t,�.`V l 4 C 0 1 VJ=i;T ilPI T .. STREET EDINA. P.• -1111,R�ZSC 5 t 2 4 Y � CHAIRMAN Raym.cn(1 Bechtle SFULUARY Lois Strupp SFEASI!kER Ray 0•16anall MEMBERS4- ME i!liz :t E. Bitter %ay EM u , n Conner Oowhy Duna Rose,:a-y Suorud Cemice Kennel Bet ;y %u; tz EtE(Ijc,:lin 'Larson Adclirc Li�dhoe Jewl Lo^s!,e y hoary N3SS Kc: ee.�Iand Leith ;','' ?i._aie•I .; Lc:., i. *�rb✓L 8, 19 7 If' To, the C)) C/o IVIL. 10 ► 5 Pei,.,-, ,, Aueiate. 5 -4 The ..I <.; -a ii: .: i'_i:..�% �. ". _. %i'ii tti "'� &S to � fj !• /�('�;';l Q.L''u, C''��. .!�c '��% ✓_' _ _ :: .n..tv �..4! Yla:, a�.. f:LiL Q%J She l(.;i0L.g1_.(, :.L i4u J:a/ 'C.i,e L''C.tlf 06 Edina 11.1^6 ooiag to have its, ; g. !: "e tea,uied ',-cm h&-L zojr �:Ji: ,, -L f o j the S2;'.S� v_i f_,L6to J�IL gZ Ka cuid .cove t '_w'i c1'Lou d ii.;'.1, ter, ¢'!.rL CL'CCbAa.)_'ion o6 tov.6 200.'L.-: Aai' ✓VCi v3c7iLJ. We zhaU. mLu h,->,-t. A.-,-.d v:e z,. F.emp —mbe% that thiz IsZcefzte;:;uav iz made p.,o Z .'.+: _ rnd me Le r,:cani;,,q/�LC� b ".. c Oi j',n c,'orti ,,.,d :'c _. o cS the- .MculLu Emma- c6 e"d�iia. and l-S ;: -tion. RLi: c(t X ti r: r. .,r1ivC tl l.Ci.••. .-�. C•. .Y�LtiL'.it, c:_ �Ia �ltC2;� e;2;:�i�`•.(. CU1:';- t•S.S't� it s TO: Council Warren C. Hyde Greg Luce Jerry Dalen FROM: 'Mayor Van Valkenburg SUBJECT: NATION'S MISS August 1974 Streamlining City Council Aaendas This article isn't particularly startling, but I am wondering if anyone has any ,particular thoughts or ideas to shorten down the Council meetings in order to make them more interesting and informative to,the"persons. attending. MAYOR JVV /hd Att. e 't �t -I ti ILI ''r`•�` � � � -' ,� � .,� _ 1.� �, /!t i is ,. .. �, 8•`�- `�y r�.• ;� ,t� - -• r�..s�, -�� .� �� fie- .. �Y o �RD, -e, z Streamlining City Council Agendas Much can be done to reduce time spent on trivia ROBERT J. HORGAN ■ PARKINSON'S LAW says "Work will expand in direct proportion to fit the time alloted." City councilmen are apparently obeying this law in reverse: "The time will expand in direct proportion to the volume of work." As a result, more and more time is required each week to get the councilman's job done. A typical week for a councilman may well look like this: Monday— Regular council meeting (at least 3 hours). Tuesday— Service club luncheon, short speech (2 hours). Phone calls at home regarding Monday council meeting decisions. Wednesday— Regular meeting with administration, manager /CAO (21/2 hours). Evening meeting with citizen groups (4 hours). Thursday — Special called council meeting (11/2 hours). Friday— Evening meeting with citi- zen group (4 hours). Phone calls at home regarding Thursday special meeting decisions. All of this is of course in addition to the councilman's regular job. While the councilman may feel unable to do anything about his meet- ing time with public groups, he has i done something about the time he spends at official council meetings. He's increased it. Recent statistics show the following official number of meetings for four different local gov- ernment units: Table I NUMBER OF OFFICIAL MEETINGS/YEAR Required by Law- Actual Large Size City 12 28 Medium Size City 12 30 Special District 12 21 County 12 52 In genend, state law specifies that local government units must have an official meeting at least once a month. Table I indicates that with the excep- tion of the special district, each gov- ernmental unit has felt the need to more than doubled its legal number of meetings per year. On the plus side, it should be noted that this increase also more than doubled the opportu- nities for citizens to have access to their elected representatives. "But we had to meet more often. 14 NATION'S CITIES - AUGUST 1974 The agenda was getting too long." So says the local government of- ficial. And he is exactly right. How- ever, increasing the number of meet- ings so as to have fewer agenda items per meeting is only a temporary solu- tion, and, in reality, a false solution. During a one -year period our four local government units had work loads ranging from 225 agenda items to 1,120 agenda items as seen in Table II. This table also compares the aver- age number of agenda items for each group of officials if only monthly meetings were held compared to the average number of agenda items for the actual number of meetings each group held in a one -year period. Table II NUMBER OF AGENDA ITEMS One -Year Averages Total Monthly Actual Large Size City 794 - 66 28 Medium Size City 1,120 93 37 Special District 225 18 11 County 798 67 15 The figures in Table II indicate that if each of the government units had confined themselves to their legal charge of meeting only once a month, their work load would have been unrealistic. Increasing the number of meetings apparently didn't work either for the large and the medium size city. They still have agendas of unman- ageable length. As for the county, it was able to achieve its respectable number only by meeting 52 times in one year. Lengthy agendas are not entirely the fault of the numerous and varied programs and policies of federal and state legislation. The local elected official is himself partly to blame. Each time he postpones action on an item, it will show up again on a future agenda. As an example, the large city added 191 items to its year- ly work load by postponement. Once, an item was postponed nine times. It is truly said that the local elected official is underpaid and overworked. (See "America's Mayors and Council- men," NATION'S CIT1Es, April 1974.) Now voter reaction or state law may restrict the officials' ability to change his spay status. However, self preser- "Vation, both physical and mental, indi- cates that the official do something about his workload. Since the increase in the number of meetings did not alter his "overworked" status, another approach to reducing the number of agenda items would appear to be warranted. Instant Replay One approach would involve an analysis of agenda items over a period of time. Using a one -year period as a base, both the content and process of agendas were analyzed. As a con- sequence, items were discovered which could be called "instant re- play." These were items which the process dictated the council would surely see -twice. In one 'city it was citizen petitions, in another city it was ,grants from the federal and state government. Basically the system works thusly. When the item first appears on the agenda, the council's only action is to refer it to the manager "for investiga- tion and report." The replay clue is in the ". . . and report." The next time the council sees the item, its action is to approve the action of the administration.. The "instant replay" is not only a waste of the elected officials' time, but also the time of administrative officials who must keep coming back to the council for ap- parently perfunctory action. The "instant replay" type of agenda items are generally approved by council unanimously and without question. The reason for such ap- proval lies in the fact that such items are either initiated by the administra- tion, or of a technical nature which the administration is competent to handle. Thus a serious attempt can be made to eliminate the vast ma- jority, if not all, of such items from the agenda. Using the citizen petition as an example, the form shown below could be used. The petition would go direct- ly to the manager for his action with this report to council. Such forms could be developed for similar agenda items that the elected official has minimal involvement with. The use of the form would eliminate the "instant replay" from the agenda. The development of such forms should be a joint venture between the elected and administrative 'officials to assure that the information needed by both parties is on the form. ' Frequency Fat Another phenomenon noted in the analysis of agendas for a full year are "frequency fat items. One class of such items is the monthly reports of the various boards, commissions, committees, and administrative de- partments. This class certainly makes the agenda bulge. The council's ac- tion is usually a vote to "receive and file." With such prefunctory action, these reports which appear on the agenda every month, soon lose any meaning or significance for council members. Instead they become mere time wasters. Table III CITIZEN PETITION MONTHLY REPORT Date Investiga- - tion Date Citizen Subject Date Com- Citizen Name Matter In pleted Decision Notified Comments Jane Doe Request 115 2/5 Street Lights Granted 2/6 Will be included in Street lighting program for this year. Jim Due Street 3/9 3/11 Denied 3/12 Street paved 3 years ago. Cannot be repaved for 7 more years. Will be included in this year's patching program. Elimination of these "fat" items from the agenda may be done through a two -step process. ❑ Step .One —Since these reports . must be made, let the manager's of- fice "receive and file" them with a mere notation to the council that the report has been made. ❑ Step Two Request each of these organizations to submit to council a one page (maximum) report high- lighting their month's activity. The Council may request a special form for the report based on what is going on in the community. Another class of "frequency fat" items is only visible when viewed over time. These items are not regular, but in a year's period may account for 10 to 20 per cent of the total number of agenda items. In this class are such items as zoning changes, land purchase or sale, and code changes. None of the items in this can be completely eliminated from the agenda. However, as their frequency increases they should become targets for investigation. Answers to the fol- lowing questions can uncover oppor- tunities for reducing the number of such items: • What policy guidelines are there for such agenda items? • Do present policy guidelines re- flect current trends in the city's life? • Are present policy guidelines too restrictive, too broad? • Are there any policy guidelines for this area? Ideally, local elected officials desire to be pro- active, formulate the poli- cies, and do the planning necessary for the betterment of their community. Realistically, local elected officials are forced to be re- active - responding to the.actions and plans of others.. One key to reaching the ideal: streamline the agenda. ROBERT J. HORG_AN is Director of the Urban Center at the Institute for .Business and Community Develop- ment of the University of Richmond, Richmond, Va. He is a former Mayor (1964 -65) and Councilman (1962 -66) of Dubuque, Iowa. He is the author of "City Council Decisions: Can We Make Them Better ?" which appeared in the Sept. 1972 edition of NATION'S CITIES. NA_j i%DN'S CME3 . AUC3U-ST S974 i and dedicated to recycling. �...��..w..a { Thecommissionislikel to beoneofEdinasbusiestand '� a< most productive commissions or groups. According to statistics and area garbage haulers, Edi- f...- RICK SCHIBUR MRS. VIRGINIA BODINE nans generate twice as much garbage, per capita, than .. : :h. residents of any other community. 1,kv91%0 10 . S II 1211 1 " �N . , r F N MARIE'','- under home rule; according .- county and metropolitan, cooperation should be en- bage per capita than any ILTON to the commission,mouldbe council. Edina government "couraged:`A great deal of other community in the dina city- --ifi- • area elections:'.of council . _should. accept its partner- duplication' of services metro area and will have to tizens testified members. Any. possible ad- ship in metropolitan affairs among city and school ex- " face up to its environmental They;studied ; vantage of an area election •.' .and. - cooperate_ with. the -.,.- : fists, said the- commission: -;_."'responsibilities, said the'.-,.'.- _- ces, reviewed system would be out - `county, state and met_. ` Priorities should be set and _ report.:Legisiative help d scrutiniied..:weighed by the.-risks in -- ropolitan governments;. =, services shared.. The city may be needed to require atutes, popula- volved in the home rule sys- ' said the commission t. police department is prob- „ property maintenance by 'ons and com= tem said the commission. '`� -t `TIME HAS come when .', ably the city's primary con= j• owners and prevent decay. rts. FORMATION OF a long ,the' organization (city), "tact with family problems, According to the report, fter one - --year e range planning committee must become more for- said the commission. "Is conflicting views of Edina s of study. the;, ; to plan for future develop - . malized, disciplines °en= this the route we wish to.—, coexist: - strengthening of - - nmental Co m= 'ments in Edina such as the F forced and personnel strut- take in the future? "-asked " the city tax base via com- ' mitted its re=' disappearance of vacant . to to accomplish re- the report.. ;. "_. merciaL rezoning or high _ g. g g- dina council_ :-��, land, =. changing demo ire quired work." The commis- - SOME DEFINITE dis- density private multiple: - e commissions t raphics and life styles, Sion was impressed how position of commission re- housing, maintenance of ` tions were: growth of Metropolitan 'governinent day to day problems were ports should be made. Each single family residence and FOR the con-- and surround- handled but said that at commission should be re- low cost housing for aged the present :'ing communities, stabiliza - times it was in conflict viewed as to objective and low income groups. Lit - ty manager - tions of assessed valuation, with longer range objet- ,its then listened to or aban- tle has been done concern - of government .environmental standards tives." The commissioners doned, said the commission ing the long run effects of nto home rule. and revenue sharing oppor- was inflexible, tunities.' complimented the council report. Greater communi- land use, said the report. mission, and. :` INCREASED EFFORTS and staff for an "outstand- cation between commis- To provide for continuity of departmental services reat amount of should be made by the city ing job in past years," how- ever. sions and council was manuals of departmental One possibility .;`.to obtain services from the recommended. responsibilities and prlice-- DEPARTMENT HEADS HUMAN RIGHTS out- dures should be prepared, a should take a more active lined four trends affecting recommended the commis - part in planning their Edina: regional govern- sion report. budgets and reports of ment,.. the environment - The commission was P lanned versus actual ecology issue, maturity of . formed Feb. 26, 1973 when - ;_ spending should be made. A the city, i.e. disappearing the Edina council recom- - clearer definition of author- _ vacant land and reduced mended `a commission .ity� and increased com- growth and impending re- study and review village � ._ munication should be made tirements of city staff. -; 'operations and the form of in•the areas of personnel, -• -The reaction, "Edina village.. government. ` budgeting,- record mainte- : does things right so why try Chairman of the commis - Ku nance and information re to work with overlapping Sion is Kermit Wilson. - ,_ trieval. The commission • units of government," is Other members are Mrs. said more stress should be counter to the trend toward'. Virginia Bodine, Frank 74 �.. " given to longterm financial - metropolitan government Bonello, Allen, Brosius r ? effects and needs and less - =and may be injurious to Robert- Crabb - William A. ti ', = stress be . placed .on stress Edina in the long run, said Greer, McGowan, t economy'- in current -mat- the commission report. - Lawrence Rixe;. James `? �► ters.. Edina residents generate -: Rose, Jack Yarger and �. GREATER school,-, city twice the amount of gar- John W: Windhorst Sr. Assa -ited as she a , t E attempts arrest 339518 A woman was assaulted who attempted to arrest new paid when she tried to arrest a him and was allegedly subscribers shoplifter outside Village struck by the suspect's : ° have joined Green in Southdale, Nov. 12, female companion. the according to Edina Police The male suspect is de- feet, reports. scribed as, black, 6 165 this year,_up The male suspect, ac- pounds, wearing a light ditor Jenny Sour, right, and Managing 'm from last comoanied by a female. al- legedly walked out of the brown leather coat. His black female companion i „ Baker give their insights on what it's like Week. store with a sweater valued wore her hair in a bun and - bi-montnly student news magazine. Read at $72 under his coat. He was ;wearing a loiio navy "rage 3. was:�llowed by the woman coat. � I YI1i yl M M S S 10 By .LEAN MARIE under home rule, according HAMILTON to the commission, would be Over 25 Edina city offi area elections. of council cials and citizens testified members. Any possible ad- before them. They studied vantage of an area election city ordinances, reviewed system. would be out - budgets and scrutinized, weighed by the risks in Minnesota statutes, popula- volved in the home rule sys- tion projections and com- tem, said the commission. mission reports. FORMATION OF a long Monday after one year range planning committee and 11 months of study the to plan for future develop - Edina Governmental Com- ments in Edina such as the mission submitted its re- disappearance of vacant port to the Edina council. Iland, changing demog- . Among the commissions ' . raphics and life styles,, recommendations were: growth of Metropolitan SUPPORT FOR the con- government and surround -. tirivation of the present ing communities, stabiliza- council - city manager tions of assessed valuation, mayor form of government environmental standards and opposition to home rule. , and revenue sharing oppor- Home rule, was inflexible, tunities. said the commission, and INCREASED EFFORTS requires a "great amount of should be made by the city consensus." One possibility to obtain services from the t`s i1 f 4 ,z•. _ r r r - � 3 .y �4 e county and metropolitan council. Edina government should accept its partner- ship in metropolitan affairs and cooperate with the county, state and met- ropolitan governments, said the commission. "TIME HAS come when the organization (city) must become more for- malized, disciplines en- forced and personnel struc- tured to accomplish re- quired work." The commis- sion was impressed how day, to day problems were handled but said that at times it was in "conflict with longer range objec- tives." The commissioners complimented the council and staff for an "outstand- ing job in past years," how- ever. DEPARTMENT 14EADS should take a more active part in planning their budgets and reports of planned versus actual spending should be made. A clearer definition of author- ity and increased com- munication should be made in the areas of personnel, budgeting, record mainte- nance and information re- trieval. The commission, said more stress should be given to long term financial effects and needs and less stress be placed on economy in current mat- ters. GREATER school - city cooperation should be 2n- couraged. A great deal of duplication of services among city and school ex- ists, said the commission. Priorities should be set and services shared. The city police department is prob- ably the city's primary con- tact with family problems, said the commission. "Is this the route we wisf to take in the future ?" as.ted the report. SOME DEFINITE dis- position of commission re- ports should be made. Each commission should be re- viewed as to its objective then listened to or aban- doned, said the commission report. Greater comn-.uni- cation between com;nis- sions and council was recommended. HUMAN RIGHTS out- lined four trends affecting Edina: regional govern- ment, the environment - ecology issue, maturity of the city, i.e. disappez.ring vacant land and redaced growth and impendin;; re- tirements of city staff. The reaction, "Edina does things right so why try to work with overlapping units of government." is counter to the trend toward' metropolitan government and may be injurio-is to Edina in the long run. said the commission report. Edina residents gererate twice the amount of gar- bage p.!r capita th In other community in metro area and will have face up to its enviror.nicr respom- ibilitics, S,-id report. Legislative h may bu seeded to rent, properly maintenaia! owners and preven! dec Acco•cing to the ie;r conflicting views o' L.d coexist: strengthc,linil the cit.v tax base via ci mercial rezoning );• 1' density private i lult' housing, mainten;tnce single gamily resid( nce low ccst housing for a and lots income grc.lPr:. tie has heen (10110 ''onc ing th,' long run e fe(:1 land use, said the 1 epit To fruvide for arlltin of de;)crlmental sery manu;&i of depa •f nc respons,bili ties a1 i pr dnrCS s:lould be Fr-pa recommended the com sion report. The commission formed Feb. 26, 1173 the Edna counci'. re mended a con-.ms study and revicN, vi operatims and th" fr, vil'age g o v ( rn:r Chairman of the col' sion is Kermit Wi. Other members are Virg nia Bodine, F Bonello, Allen Bro Robert Crabb, Wil Greer, Samuel McGe Lawrence Rixe .1, Rose, Jack Yaeger John V7. Windhor.;t Sr Assaulted 0015 s 0 attem ri` s arrest - ....ter �..ww ...�.t --.... u-n c.�..... -.�. ._. r.. ... ......... . _ ... � . .- ... � _.. ,-ti City Clerk, Florence Hallberg , . announces that auto licenses.: may be obtained at city hall ; Monday through Friday from a.m. to .4:30 p.m. and Dec. 281 Jan. 4, and 25, 9 a.m. to noon. 7 to 9 p.m.: "Cholesterol, Heart Attack and . Other Related Areas ", at the Edina Lib- Thursday Y rary, sponsored by the Edina -West Cooking Rothchild at Edina Club; 7:30 p.m.: Nina Twin City Federal., . . 8 p.m.: Edina -East student faculty variety show in auditorium, 75 cents for students, Friday 1.25, adults; fruitcakes for sale by Edina Y Lions. For information call Bob Kalland, 922 -9855. 10 a.m. to 3 p.m.: Edina Recycling Center, 5121 Brookside Ave., open for bottles, cans, Saturday . aluminum, panty hose and crank case oil For Information call Nancy Grimsby, 922 -9403. 9 and 11 a.m.: Normandale Lutheran Church Senior Choir will sing the '.`Mes- unday 'SSunda siah "; 7 p.m.: Paul Manz; organist will lead a hymn festival at Normandale Luthe- ran, 6100 Normandale Rd. 7 p.m.: special topic, "Edina Schools and Quality Education" to be discussed by Monday school board, at Highlands School; 7:30 p.m.: Environmental Quality Commission at city hall, 4801 W. 50th St.. 12 p.m.. Country Wide, Garden Club. Fot, Tuesday information about garden clubs call. Elaine;s Sievers, 926 -2562; 1 to 4 p.m:: "seniors craft,` sale at 7151 York Ave., seniors high rise. 7:30 p.m.: planning commission meeting,` f * Wednesday Edina city hall; Basketball, Edina - West; versus Robbinsdale, away, Edina -East: versus Richfield at home; swimming.' ' M M S S 10 By .LEAN MARIE under home rule, according HAMILTON to the commission, would be Over 25 Edina city offi area elections. of council cials and citizens testified members. Any possible ad- before them. They studied vantage of an area election city ordinances, reviewed system. would be out - budgets and scrutinized, weighed by the risks in Minnesota statutes, popula- volved in the home rule sys- tion projections and com- tem, said the commission. mission reports. FORMATION OF a long Monday after one year range planning committee and 11 months of study the to plan for future develop - Edina Governmental Com- ments in Edina such as the mission submitted its re- disappearance of vacant port to the Edina council. Iland, changing demog- . Among the commissions ' . raphics and life styles,, recommendations were: growth of Metropolitan SUPPORT FOR the con- government and surround -. tirivation of the present ing communities, stabiliza- council - city manager tions of assessed valuation, mayor form of government environmental standards and opposition to home rule. , and revenue sharing oppor- Home rule, was inflexible, tunities. said the commission, and INCREASED EFFORTS requires a "great amount of should be made by the city consensus." One possibility to obtain services from the t`s i1 f 4 ,z•. _ r r r - � 3 .y �4 e county and metropolitan council. Edina government should accept its partner- ship in metropolitan affairs and cooperate with the county, state and met- ropolitan governments, said the commission. "TIME HAS come when the organization (city) must become more for- malized, disciplines en- forced and personnel struc- tured to accomplish re- quired work." The commis- sion was impressed how day, to day problems were handled but said that at times it was in "conflict with longer range objec- tives." The commissioners complimented the council and staff for an "outstand- ing job in past years," how- ever. DEPARTMENT 14EADS should take a more active part in planning their budgets and reports of planned versus actual spending should be made. A clearer definition of author- ity and increased com- munication should be made in the areas of personnel, budgeting, record mainte- nance and information re- trieval. The commission, said more stress should be given to long term financial effects and needs and less stress be placed on economy in current mat- ters. GREATER school - city cooperation should be 2n- couraged. A great deal of duplication of services among city and school ex- ists, said the commission. Priorities should be set and services shared. The city police department is prob- ably the city's primary con- tact with family problems, said the commission. "Is this the route we wisf to take in the future ?" as.ted the report. SOME DEFINITE dis- position of commission re- ports should be made. Each commission should be re- viewed as to its objective then listened to or aban- doned, said the commission report. Greater comn-.uni- cation between com;nis- sions and council was recommended. HUMAN RIGHTS out- lined four trends affecting Edina: regional govern- ment, the environment - ecology issue, maturity of the city, i.e. disappez.ring vacant land and redaced growth and impendin;; re- tirements of city staff. The reaction, "Edina does things right so why try to work with overlapping units of government." is counter to the trend toward' metropolitan government and may be injurio-is to Edina in the long run. said the commission report. Edina residents gererate twice the amount of gar- bage p.!r capita th In other community in metro area and will have face up to its enviror.nicr respom- ibilitics, S,-id report. Legislative h may bu seeded to rent, properly maintenaia! owners and preven! dec Acco•cing to the ie;r conflicting views o' L.d coexist: strengthc,linil the cit.v tax base via ci mercial rezoning );• 1' density private i lult' housing, mainten;tnce single gamily resid( nce low ccst housing for a and lots income grc.lPr:. tie has heen (10110 ''onc ing th,' long run e fe(:1 land use, said the 1 epit To fruvide for arlltin of de;)crlmental sery manu;&i of depa •f nc respons,bili ties a1 i pr dnrCS s:lould be Fr-pa recommended the com sion report. The commission formed Feb. 26, 1173 the Edna counci'. re mended a con-.ms study and revicN, vi operatims and th" fr, vil'age g o v ( rn:r Chairman of the col' sion is Kermit Wi. Other members are Virg nia Bodine, F Bonello, Allen Bro Robert Crabb, Wil Greer, Samuel McGe Lawrence Rixe .1, Rose, Jack Yaeger John V7. Windhor.;t Sr Assaulted 0015 s 0 attem ri` s arrest - ....ter �..ww ...�.t --.... u-n c.�..... -.�. ._. r.. ... ......... . _ ... � . .- ... � _.. ,-ti - _ Equ , r '� -''�' 4 rai� � _.7 .'S.an }'S1 `�"�� r .y. i .' .. {L t v •c :,1µ �r.�.c -' - .. d°� -1,, s .. � .S.'L�•'s ' W-;f -.? •:... -i� ,f L *tom, #'y �'? ': "'s -rFR S. a.' 14,t• The Edina, city, council -voted unanimously to = _ �� : ; deny- variance sigma requests_ "of Hennepin. County i Y ;- ,� .• *;" ,� Library Nov 4 and we applaud their: decision~ �T ,... NIN TLie librat'ywished to replace the present Edma library sign. with. a six foot sign that exceeded city 1rP):IIrflPII 8R�� = sign height and setback'requirements. They wanted F \ to place two signs -10 feet�and'15 feet high in front-of ! the Southdale Hennepin Area Library that exceeded height and setback requirements' ' Library officials made `the request, they said,. �.. because they are replacing all county library..signs with the same contemporary sign made of two foot f >> / panels arranged: irr's wares i q pled on top- of each ;;< other. The signs ;`24 of them have already been Y de- i - signed and made at a cost of $84,000. . MI All other suburbs a pproved of the'signs.. The city of Edina has one of the most stringent sign ordinances in the metropolitan area and we like ::::::. -:..� i it that way That s. y Edina. is one. - f::.':::: �= ..... .�:� ���.:• � .< �: �$ i beautiful, uni ue' of the most q and�.well lammed the P communities in -: -•.' There-are - f e no a e - so r e s� - th al 0 streets, ng city � -- ets, in the 50th and France sho the Southdale area.' Aping area or in ea._ Everyone, "public com am private businesses, corporations P es, .' :. p ations and family stores ;abide by the same.rules and regulations .-'.The Hen : ;nepin Count Libra s `.AC2Ry Y Libra- ry should be no different: -Min- neapolls' Hennepin Avenue should be so luck JustA public sign of anon - profit organiiation an be "We're declaring Republicans an endangered species and turn - as unappealing to the eye; can scream out for attention, just as easily as a private sign ing `Edina into cr refuge as part of a :habitat preservation pro -, 'attract profit producing customers. :. put out to 5 gram { �J� While all other governmental bodies are pinch- ing their pennies, county units of government seem a = to be spending more and more money and spending.- it seemingly unchecked. - We're not opposed to libraries; the new Hen a� news 31n - Southdale li ne- _- �� ��� brary is one of-the "most used lib- girouln 'cries in the state. We are opposed to spending 84,000 on signs — signs that have been constructed • -ven before "they have been a • municipalities and signs which violate a city's ont ; Crimes committed in Edina increased during the first : `,similar period last year. Total nine months of 1974 compared to a similar period in 1973, :'' . percent for the first nine monl according to statistics compiled by the Edina police de- • :.;same period in 1973. part lass Vandalism increased aonr� Class I cr:mPC rnm.n;+ +a.+ a..^:r,. « _ .- ' ` "' i 4 vae �' " " ' --• s ���� L.rbL line months =the first nine months of 1974 co ®� dA wise r-n over of 1974 increased appro.Yimately22 percent from a similar declined by 26 nerrpn+ u.._ co period i n i ass • ,a. TT �_ _ _ letters� r , Mille, r• • �r . c ®unc�If�� k X9.1 � I� � ti on -a R ! d,': - -2, To the +i } Congratulations' Edina . be wishes to co Fred Richards uncilman - - ' t ,'and } him. .4 all those who supported and voted fort} • I hope you know what o F You really did; You turned the s , entire Edina council over to the special interest have manipulated roups who pulated this council for years. The money such as Eberhardts, who finances controversial deouP xm`� s s • Ys3 �_ men such as Yorkto '�` ` wn: You may recall that the ' `of the residents were drowned at the council Concerns • ° {: { , „� ='r the Yorktown r uncilmeetingswhen � �"�•rx -' t . `�: � �'. . L t ,� � , �, ..� = '�°''� proposal was being considered. One of the . staff members from Eberhardt stood up °•' `'��'� Proposal and was: stopped Only when and defended the a Council audience asked him why he sp member _ of the oke on behalf of the speculator (Mr: Ablah), if it was not for his h f This proposal was approved even though it was Personal gain. DOUGLAS FJARE AND _ mended by the DMJM report (for which Edina paid ca on DOUGLAS TENGDIN siderable amount of money) that the traffic situation • Eagle Stout of a Court of Honor of Boy, Scout Troop the honor been active as senior patrol leaders and plan to remain in the troop 0 should be resolved before this massive development was P 123' Oct. 2p Both j approved. The younger scouts. Norman Grath conferred the honor on the Scouts. Scou swath overwasgivenwhatheaskedandleft . ; Douglas Wood and assistant scoutmaster is Pau! Fjare: The troop is sns� soon afterward with over $6 million in profit for the rezon- Shepherd of the Hills Lutheran Church.., ;, ing and we are left with the resultant problems, for-land P p° that is in the Richfield school district. If that isn't enough take a tour-of Parklawn and view L j Cedars of Edina'— if you want to see a run -down, swinging Q c singles complex. This and so many other mistakes are V �� P - C ��w testimony to the previous mayor's dam d en t domination of the Edina- . council through the Edina Good Government Group. Did you know that Fred Richard's mother and June ELIZABETH MOYNI �a Schmidt, Edina councilwoman, were co- chairmen for Melissa Brown, 4513 Mo Mayor Bredesen's last campaign? HAN, 610'1 Hansen Rd. and . • :placed on the council. As reward June was Mu Tau social sorority at Gu tavus Adolphus all geTSt The Edina Good Government Group has dominated :.-Peter, Minn. ed ®�. Edina politics for too long: Their hand - picked candidates JILL JOHNSON, 5645 �yoodcrest Dr. r control our council. VanValkenbur - Schmidt and now Richards. g, Courtney,' Shaw,.. 6001 Birchcrest Dr., Edina, led and Ho11y Berk three aactycomed t, Fred Richard's campaign workers made man Social sorority at Gustavus Adolphus College, hi Omega P y� ises, as did Fred, during his campaign. Y prom- Minn. • resented by the kept? How many will be West eighth grade Whether you realize it or not, there is a political man, Jr., 4508 Belviedere Lane Ed' the lower Nov. 2l .a JAY STALLMAN, son of Mr. and Mrs. Roberti. Stall- machine here in Edina. It is called the Edina Good Gov- ager for the Carroll College production ditorium . 21.aj ernment Group. It's president is Clyde Hegman, its direc- Death Trip �uctio promotion man- 7'30 e p.m. c tion comes from former Mayor Bredesen and from in- °f "Wisconsin The cast of 22 i. terested developers, contractors, and rea n an P Richard Allendorf, If that isn't true, I challenge them to make known their South Dakota State University Then, Nancy Lie I ANN DEKRAAY, Edina, was elected president of secret membership, secret treasury and secret mailing 1974 -75. Kae LaRosB, Sue F lists, all of which are used to influence voters, defeat re- Y chapter of Aqua Bunnies for son, Ann Burman, ferendums and hand -pick candidates who will further their REID GREGORY R1Cf'u�rTr r sn Vining, ung, Karen Hill, special interests. — J. 1y, Miller, 4545 pan Young, Mike Dovali, F`- - --- e, Is 7-7" Rd., Edind, was selected for membership'in the ceremon al v nom r'tE Jaime Rodriquez, I r�, •R _ percussion ensemble at Gustav,ll, A,�„�.,�..._ - .. 1 __ _ .:j SUPPLEMENTARY SOTJTHEAST EDYNA UTILITY STUDY DECEMBER 16, 1974 On Monday, October 21, 1974, a Public Hearing was held on the following utility improvements for Southeast Edina: P -SS -318 Lateral Sanitary Sewer (Force.Main Area) P-SS -319 .Lateral Sanitary Sewer (Gravity System) P -SS -320 Trunk Sanitary Sewer P-LS -9 Sanitary Sewer Lift Station and Force Main P -WM -290 watermain P -SToS -142 Storm Sewer Sub -Trunk and Lateral Some questions were raised, particularly by Mr. John Hedberg, concerning the necessity of proceeding with all of these improvements at this time since the only development currently approved in the area is the Ebenezer High Rise at the northu';est corner of York Avenue and 76th Street. The hearing was continued to November 18 and again to December 16 so that an additional study could be made of utility service for the area. TAs a res ult of this further study and continued review of the tuation frith Mr, Hedberg and an indication by Mr. Hovden of e Ebenezer Society hat they y plan to commence construction in 1975, we now make the following recommendations: ()Abandon Projects P -SS -318 and P -LS -90 ,i,)Change the proposed assessment basis for P--SS -319 from a front footage basis at $26.35 per foot to an acreage basis at $3,504.43 per acre and approve the project. 3OChange the proposed assessment for P -SS -320 from $293.15 per acre to $234.34 per acre and approve the project. d� pprove Project. P -WM -290 and P- SToS -142 as originally / /proposed. l Approval of these recommendations and construction of the - - - approved projects ,.,ill provide full futility service for all of the properties abutting York Avenue from Yorktown Addition to Interstate 494 and will allow the permanent construction of that stretch of York Avenue, probably in 1976 depending ry Supplementary Southeast Edina Utility Study December 16, 1974 Page 2 upon completion of the assessment of Project 0-113, takeover of the street by Hennepin County as County Road 31 and coordination of construction plans with them. The abandonment of Projects P -SS -318 and P -IS -9 will mean that future under- ground work will have to be done in 76th Street from York Avenue to France Avenue and permanent construction there will have to wait until the underground work is done. The portion of 76th Street that is torn up by the construction of the approved projects will be repaved with the type of temporary surfacing now existing on the street: which, with soil conditions existing in the area, should be satisfactory for a number of years. Respectfully submitted, Robert C. Dunn, P.E. Director of Public works and City Engineer RCDsds S-o 14 'e) C s 0 S-O St �. 0 PENSION IMPROVEMENT EDINA FIREMANS RELIEF ASSOCIATION A: Reason for improvement 1) Improve pensions for members whoare vnow on pension 2) Over half of pension members are on minimum pensions from either P.E.R:A. or Social Security 3) There are 11 members recieving pensions and of those 11 members, 6 are 70 years of age or older. 4) Active members of the department would be several years away from drawing these benefits. The present Chief being the only exception. 5) The last pension increase was in 1969. B. Type of pension improvements 1) We have two plans on improvements to submit to the Council. See exhibit A 2) Of the two plans available, we would like to have the second plan which is the more expensive plan. 3) There are several reasons for the choice of the second plan. a) Pension will be raised to be in line with present day costs. b) This plan will eliminate the need to raise the pension for several years to come. c) Although the second plan will exceed the assets by $162,225 we feel that our assets and support money will increase each year. With this normal increase of assets and support money we feel that by the end of the year 1977 our assets will exceed the $689,318 needed to make the second plan fully funded. C: Disability Benefits 1) Under either of these plans we would recommend that the disability benefits be left at the present level s; { ACTUARIES GEORGE V. STENNES AND ASSOCIATES A. GEORGE V. STENNES, F.S.A. FRANKLIN C. SMITH, A.S.A. JOHN H. FLITTIE, F.S.A. JAMES W. KEMBLE, F.S.A. WILLIAM G. NORDSTROM, F.S.A C. D. SPANGLER, F.C.A.P.. ORLEN E. LUNDE, F.S.A. ERNIE FRANKOV ICH, F.S.A. DANIEL H. HAAK, A.S.A. RICHARD A. SWIFT, F.S.A. GALE D. PATRICK, A.S.A. JOHN E. TEISBERG, A.S.A. RICHARD L. JACOBSEN, F.S.A. JAMES R. BORDEWICK, F.S.A. RAYMOND B. KRI EGER, F.S.A. PAUL R. FLEI SCHACKER, F.S.A. DAVID G * ADAMS , F.S.A. ROBERT P. MAST, A.S.A. JAMES R. MILLER, A.S.A. DON PENNEY, A.S.A. STEPHEN A. ROBB, F.S.A. J. ROBERT HOPSON, F.S.A. BRADLEY J. JOERN, A.S.A. Mr. William Hansen 6250 Tracy Avenue Edina, Minnesota 55436 Dear Bill: CONSULTING ACTUARIES 2850 METRO DRIVE MINNEAPOLIS, MINNESOTA 55420 (6 1 2) 854-1155 October 14, 1974 Re: Edina Firemen's Relief Association PENSION ADMINISTRATION PALMER G. ROOT ROSALYN BERNSTEIN CAROLYN RUCKER PHYLLIS EAGEN SUZANNE DRESSLER We wish to .discuss two schedules of improved benefits in your plan. After looking at these two, you will probably think of other possibilities, and if you will submit these to us, we will provide cost estimates for you to consider. In your letter of September 19, you set a goal of staying fully funded or close to fully funded. The first improvement which we will discuss follows this instruction. The only problem (and perhaps I should not call it a problem) is the fact that the required support rate is still only a fraction of the total contributions which you received during 1973, namely, $61, 226. This was the reason that I called you. to ask whether you anticipated that the income from the fire insurance premium tax would always be used entirely to support the benefits of this supple- mental plan. If you will follow along the outline of benefits on page 2 of our report, this first proposal changesjthe retirement benefit for 20 years of service to $180 and the increment for service in excess of 20 years to $9. 00 for each year with a maximum of $270.°Th�'e permanent disability benefit is also increased to,$180 and the temporary- disability benefit.is improved in the same proportion to $15.00 per -day. Note that all of the benefits described above have been improved -by -a factor of 1 1/2. For the remaining benefits, we have used a factor of 1. 35. This makes the lump sum funeral benefit $1, 350 and the monthly widow's benefit $135. It also makes the orphan's benefit $27. 00 per month. We arrived at the factor of 1.35 by making the widow's monthly benefit one -half of the maximum benefit of $270 which is paid to a retired participant who put in 30 or more years of service. MINNEAPOLIS DES MOINES LINCOLN NEW YORK • GEORGE V. STENNES AND ASSOCIATES Mr. William Hansen - 2 October 14, 1974 We have assumed that the above improvements will apply not only to active participants but also to those already receiving benefits and to those who have ter- minated with a right to receive a benefit at some future date which are usually called deferred benefits. The accrued liability for the above improved benefits turned out to be $516, 342; when you compare this with the present assets of $527, 093, you see that the plan is still fully funded after the improvement. The normal cost for this set of benefits turned out to be $12, 251. When this is compared with the current support of $61, 226, you can-see why I said that the normal cost would still turn out to be only a fraction.of the present actual support. Therefore, I experimented with another approach. On this second approach, I doubled the retirement benefit and the disability benefits. This makes the retirement benefit $240 for 20 years of service and $360 for 30 years of service. It makes the permanent disability benefit $240 and the temporary disability benefit $20 per day. I increased the lump sum funeral benefit to $1, 500, the widow's monthly benefit to $180 and the orphan's benefit to $36. For all except the funeral benefit, the improve- ment factor for these benefits is 1. 8, and this again came from making the widow's monthly benefit one -half of the maximum retirement benefit. Once again, we assumed that this improvement would be applicable to not only active participants but to all participants. The accrued liability for this more generous improvement turned out to be $689, 318 which exceeds the assets by $162, 225. Since we were talking about a 20 -year amortization period at the end of 1970, I feel that it is appropriate to use a. 17 -year period at the end of 1973. The annual contribu- tion which will pay off $162, 225 over a period of 17 years is $13, 705. The normal cost for this more generous set of benefits turned out to be $16, 314. Thus, the total support'requirement for this second set of benefits would come out to be $13, 705 plus $16, 314 or $30, 019. This is still well below the current annual support of $61, 226. If you have any questions about either of these two proposals, please call me. As I said above, your review of these -two proposals may suggest other possible im- provements to you, and we will be happy to prepare cost estimates of any proposals which you send to us. Sincerely yours, Franklin C. Smith FCS:ml EDINA CITY COUNCIL MEETING FEBRUARY 3, 1975 7 :00 P.M. ROLLCALL . MINUTES of December 30, 1974, January 6, 8 and 13,'1975, approved as presented or corrected by motion of , seconded by I. PUBLIC HEARINGS ON PROPOSED IMPROVEMENTS Presentation by City Manager and Engineer. Spectators heard. If Council wishes to proceed, 4/5 favorable rollcall vote to pass. A. Street Improvement No. P -BA -202 - Dovre Drive from Parkwood Lane to Lincoln Drive (Continued from 1/6/75) B. Street. Improvement No. P -A -175 - Malibu Drive extended North from Parkwood Knolls .15th Addition and Westerly to Lincoln Drive (Continued from 1/6/75) II. PUBLIC HEARINGS ON PRELIMINARY PLATS Affidavits of Notice by Clerk. Presenta- tion by Planning Department. Spectators heard. If Council wishes to proceed, action by Resolution. 3/5 favorable rollcall vote to pass. A., Parkwood Knolls 19th Addition (East of Lincoln Drive, West of Londonderry Road, .North of Londonderry Drive, South of Parkwood Road). (S -75 -1) 1/ -8/75 B. Graytower Estates - Generally located North of Pine Grove.Road and South of Mirror Lakes (S- 74 -15) 11/26/74 III. COMMUNICATIONS A. Mrs. J. R. Fitzgerald - Request to use name of John Kyte in City IV. RECOMMENDATIONS AND REPORTS A. Planning Commission 1. Lot Division a. Outlot B, Braemar Hills 4th Addition (7018 Tupa Circle) LD -75 -1 (1/29/75) B. Appeals of Building Code Violations.- Written Reports by Fire Official 1. Inland Construction 2.. Southdale Bowl 3. Biltmore Lanes C. Southdale Bowl Situation D. Storm Sewer Improvement ST.S. -132 (Juanita Ave.) E. Notice of Claim - Gregg Hanson F. Deferment of Special Assessments for Senior Citizens G. Northern States Power Rates H. League of Minnesota Municipalities - Legislative Action Conference I. Robert Short Invitation J. City /School Cooperation K. Fairview - Southdale Hospital Oil Tank Encroachment L. Fiscal Disparities Effects M. Expenditure Regulations for Commissions N. U. S. Dept. of Agriculture Move 0. County Allowance of Federal Unemployment Jobs P. Prosecuting Attorney Compensation Q. Appointment of Canvassing Board R. Appointment of Weed Inspector S. 1975, Liquor Advertising Proposal i' February 3, 1975 Agenda Page.Two i► V. ORDINANCES Presentation by City Manager. First Reading requires offering of Ordinance only. 4/5 favorable rollcall vote if Second Reading should be waived. A. First Reading 1. Ordinance No. 404 -A2 - Decrease in Fees for Building Permit Extensions VI. RESOLUTIONS A. Metro Area Management Association - Police Selection Standards Study- B. Alcohol Safety Program Participation State of Minnesota C. Minnesota Highway Department Roadside Development Plans - Eden Ave. to City Limits VII. -ANY OTHERS 14HO DESIRE HEARING BEFORE COUNCIL VIII. FINANCE A. Replacement of Fire Department Base .Radio and Master Control B. Repairs to Wooddale Pump C. Sale of 6`444 -46 Xerxes Ave. D. Purchase of Dormant Spray - 1,100 Gallons at $2,134 E. Claims Paid. Motion of ,. seconded by , for payment of the following claims as per Pre -List: General Fund, $31,470.601;Park Funds, $58,712.03; Water Fund, $3,442.23; Liquor Fund, $103,328:67; Sewer Fund, $55,464.19; Improvements, $106,453.54; Total, $358.871.26 F. Tree Trimming Equipment - Permission to Take Bids AGDA HDI A CITY COUNCIL 14M MMG DECEF R 16,A 1974 7,00 PoH. HIES of W vember 1S and Uscember 2, 1974, apprtved as submitted or €orrect4�d by as is n of .�� seceded by _, o . Y. PUBLIC (M HMSING AND 1aE13W-1MWW E `I FOR .sOTgd MD FMKi;? Affidavits *ff Nonce by Clerk. Presentation by XXecutive DIrector apt _&R.Ao Spectators heard. If Council wishes to proceed., action by Resolution; 3/5 fc"o able ralleall vote to pass. iYo P-1, HMMMS ON PROPOSED DONWEMNTS Pmsentaatioon by ManageT and Engineer. Spectators heard. if Council wishes to prmead, action by Resolution (`wderinS Improvement. 415 fa arable rolleall tote to pass. QCPatinued 9Mm laYW74) Ao SmitarY Swar Imptavement 1bo P -SS-320 - W. 75th St. - York Tames._ ^e P�o Smit &97 Sewr lmpmvemnt 1b. P-SS@319 - 7ork Ave. o PaWam Ave,; Co Sanitary oSs%.w lwnavemat No. P-SS -318 m M o 76th St. `R' France Av,- , D. pLiffpt Station ImpT a nvt No. PII-6LS-9 �� ance� Ave. at W. 76th St. A. Wa tegmain Iop -nt r*D. F— I&I-290 ° 0Fk L 1Q. - W. 6th St. Fo Storm Smar XmpT6Vcaunt No. SToSo -142 - York Ave. at W. 76th St. Go Street Itop ement Fbo I' -SA -201 0 3ym Ave. at W. 62nd St. Pilo PUBLIC HUR S M 1'W.ITMa4m PLAT APP f"I S Afad€avits of Notice by cl'ark. Presentation by lP ia:g Department. Speemto rs heard, If, Countil rai, -' e,s to pwcmd6actien by RazW,uticmo 3/'5 favorable volleall Grote ta?, pass. A. Grauer Matakes - Generally 1mated North, of Pine er mad quad Sa?.* a of Nirror Lakes o l`- 74-15 (11/26 /74) So City of Edina FegUtered lid Suzvoy © Gomrally located South *f ' er,aoa Avenue and nest of Sr kai.de Alum « Sm74-14 (11®26 ®74) IV. NICATi S A. �-ko lea► Aldns - C€mp1iance with ado 611 So Public Searing - Pa!aposed Regulations of Cable CcA=unjLc,,jtj@ns ®o RMCOOMMUMS AND REYORTS Ao Plt:annaLng CummLsss o Timber Vies Additian -final Dk-valopment 1;'l4an Appel (S.W a:) Cdr �p �,,� of pLekB m ? and Cxcffista-an HigbB- ley) ,.,en Do liedU` i 4tUM Of 1 % of 6 S7t ;y ke (Lmuated Sib C. 7illing ard 7 aas; of Plat 73530 ® ftgcel 7200 a ghwaY Qt HaWastic Ave.) Do Traffic SQfttY C4MVittee Minutes of DwMuhar E. 36asib31£tp Rp *rt - Weatem Edina BrAte F. Suit - Mmagi k L-u',a Setter 1kup Go Printing of Special Election Bel.le)to Ho Vautc-iatic ti;at:ion Yo 30uth M&MMpin Bum-1-0 Set-vices Ccunci,l J. District 11 - 1+aM.")Gl,ftsm Council He-a -A 11% 9. Matt C®rrecti.=s .60 Braemar Hills °a'th Ada,sl£tian Nine mile, Re M- liar Law 6, Name La-,10) ;(ftrth side C a VR =, 10, 1974 L� Ingemn °s Val,azteez Relief Asano - ReqLvast gor 1 S1.slaatis Mo 40amty PWad 18 9 Ap:.Pavval of Layout no-,, 23B N. JW of Year rketing, Wte -r DECEMR 16s, 19743 AGMA Pw two V10 WMlk=HS Preseentaaticaa by City Eger„ Fivat Reading requires effe:�.A,g of Ordiaamm ee only. 3 15 ViVarrable :av11eall vote eA pass Second Rea"a g. 44/5 favorable Talleaall vate to pegs if Secamd ReadiM should be waived. A. First Resd1mg 1, Animal ftua d Fres m Ordlinmcz 1b. 311-A6 20 Salaries of 91(teted Officials - Otdirmce Me. 124-Al ®110 N S A. 1975 Salaa y Reaaclu i n B. !reservation of Cmmnnity Development lhmds MI. AN OTHERS VW DESIRE 119AKEW V?Z=_qM.0 Y�o A. Liquor Bapoft as ®5 1031 74 S. lnterfund Trmsfev,, Co Clalmn paid. MtiEaa of ®�,� acsrcApaded by �u for payment of the follming Claims *a per pare - list.- Canersil and enue Miaging, $391,678o!,Aj Ccnstruativr. Amid, 22,669.18; Water Fundp $190 a 338 o 860 U x Fund, $492,586.07,- Sever Fund. $69,326i,57; U�psxmeamentE, , 5549490.758 PIR ea4l Ywro $521,517.76; T @ta19 $2,3070,847.72 Do Staff Car Pu =lmee