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HomeMy WebLinkAbout2022-06-21 City Council Meeting MinutesPage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL MEETING JUNE 21, 2022 7:00 PM I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:04 p.m. then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Jackson, Pierce, Staunton, and Mayor Hovland. Absent: Member Anderson. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Staunton to approve the meeting agenda as presented. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. V. COMMUNITY COMMENT Don Johansson, 6810 Langford Drive, shared concerns about the recent permanent moratorium on gas grills on decks at the Manor Homes at Edina and requested the City and Fire Department reconsider this decision. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Assistant Manager Schaefer stated there were no Community Comments from the last meeting. VI. CONSENT AGENDA ADOPTED AS PRESENTED Member Staunton made a motion, seconded by Member Pierce approving the consent agenda as presented: V.A. Approve minutes of the Regular Meeting of June 2, 2022 V.B. Approve Claims for Payment for Check Register Pre-List Dated June 3, 2022, totaling $966,838.95; Check Register Pre-List Dated June 3, 2022, totaling $622,343.57; Check Register Pre-List Dated June 10, 2022, totaling $757,134.18; and Check Register Pre- List Dated June 17, 2022, totaling $917,542.28 V.C. Approve Joint Powers Agreement with the Bureau of Criminal Apprehension Human Trafficking Task Force V.D. Request for Purchase, MN Task Force 1 Training, awarding the bid to the recommended low bidder, SPEC Rescue International and Texas A&M Engineering Extension Service, $27,905 V.E. Request for Purchase, Microsoft Enterprise License Agreement, awarding the bid to the recommended low bidder, LOGIS/Insight, $154,614.25 annually V.F. Request for Purchase, Braemar Golf Course 2022 Digital Advertising, awarding the bid to the recommended low bidder, Star Tribune, $32,000 V.G. Adopt Resolution No. 2022-53 and Ordinance No. 2021-13; Final Site Plan Approval and Site Improvement Plan Agreement for 7001 and 7025 France Avenue V.H. Approve Summary Publication for Ordinance No. 2021-13 V.I. Request for Purchase, Change Order Fire Station No. 1 Basement Design Services Contract, awarding the bid to the recommended low bidder, Oertel Architects to increase the contract total to $75,680 Minutes/Edina City Council/June 21, 2022 Page 2 V.J. Request for Purchase, Community Health and Safety Center (Fire Station 2) Owners Representative, awarding the bid to the recommended low bidder, Tegra Group, $297,750 V.K. Request for Purchase, Change Order for Contract ENG 22-3 Morningside D&E Street Reconstruction, awarding the bid to the recommended low bidder, GMH Contracting. V.L. Request for Purchase, Change Order for Contract ENG 22-3 Morningside Flood Infrastructure Project, awarding the bid to the recommended low bidder, Rachel Contracting V.M. Request for Purchase, Final Design Engineering Services for France Avenue Sidewalk, awarding the bid to the recommended low bidder, Bolton & Menk, $29,975 V.N. Request for Purchase, Design and Construction Services for South Ramp at 50th and France, awarding the bid to the recommended low bidder, Kimley-Horn, $64,200 V.O. Approve Encroachment Agreement with 5501 Beard Court V.P. Approve Cooperative Agreement with Nine Mile Creek Watershed District for the Lynmar Basin Stormwater Retrofit Project V.Q. Approve Utility Occupancy License with Soo Line Railroad Company dba Canadian Pacific V.R. Adopt Resolution No. 2022-60 Authorizing Grant Agreement with Minnesota Department of Employment and Economic Development V.S. Approve 2022-2023 City Insurance Renewals V.T. Liability Coverage Statutory Limits V.U. Adopt Resolution No. 2022-54; Appointing Election Judges for the August 9 Primary V.V. Adopt Ordinance No. 2022-04; Amending Chapter 4 Alcoholic Beverages Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. 2021 RACE AND EQUITY ANNUAL SUMMARY REPORT – RECEIVED Race and Equity Manager Lee shared the 2021 race and equity annual summary report. She stated in 2016, Council approved a resident-led Race and Equity Task Force and since 2018, staff continued to complete work plan items. With the implementation plan nearing completion, City departments developed their 2022 work plans in which a race and equity lens needed. She highlighted the days of significance observation process approved by Council in 2021, the Just Deeds project that resulted in 52 City-owned properties that had their discriminatory restrictive covenants renounced, and approval of Juneteenth. She shared 88% of City staff attended race and equity training as well as incremental increases in hiring of BIPOC staff members. She shared updates on the race and equity work plan in detail and goals for 2022 that included use of the values viewfinder tool in processes such as the Capital Improvement Plan and Strachauer Park visioning plan. The Council asked questions and provided feedback. VIII. PUBLIC HEARINGS - Affidavits of Notice presented and ordered placed on file. VIII.A. RESOLUTION NO. 2022-55; CONDITIONAL USE PERMIT AND VARIANCE FOR INTERLACHEN COUNTRY CLUB, 6200 INTERLACHEN BOULEVARD – CONTINUED TO JULY 19, 2022 Assistant City Planner Bodeker stated Interlachen Country Club was requesting a Conditional Use Permit and building height variance to redevelop some of their existing facilities for its members. The expanded facilities include a new 15,387-square foot lodge/restaurant, a 17,423-square foot fitness center, five outdoor clay tennis courts, two indoor hard surface tennis courts, two pickleball courts and three platform tennis courts. The number of tennis courts was reduced from nine to seven and pickleball courts and platform tennis was added. The tennis courts would continue to be used as hockey and skating rinks in the winter. These facilities would be located where the existing racquet courts are on the site today. The covered tennis courts require a structure height variance from 20 feet for non-primary buildings to 39 feet. Minutes/Edina City Council/June 21, 2022 Page 3 The existing clubhouse on the site was 52 feet tall and a Conditional Use Permit was required for the new structures proposed. Joel Livingood, General Manager and CEO Interlachen Country Club, shared more about the proposed project that included seven more courts and how the structure was 200 feet from the nearest neighboring property and was more than twice the required setback. He explained how the pickleball courts were shifted to the east to address noise concerns and light adjustments had occurred as well as work to adjust activities at the restaurant to address neighborhood concerns. He shared how the wind screens and 10- foot high fence around courts would help with visual and noise concerns and the importance of Interlachen in the community as they prepare for the US Women’s Open. Mayor Hovland opened the public hearing at 7:46 p.m. Public Testimony Chrissy Lamson, 509 John Street, addressed the Council. Frank Thomas, 505 John Street, addressed the Council. Britta Sortland Ryan, 513 John Street, addressed the Council. Robert Frimerman, 6229 Maloney Avenue, addressed the Council. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Staunton, to close the public hearing at noon on July 11, 2022, and continue consideration of Resolution No. 2022-55 approving a conditional use permit with a height variance for Interlachen Country Club, 6200 Interlachen Boulevard, to the July 19, 2022, City Council meeting. Rollcall: Ayes: Jackson, Staunton, and Hovland. Abstain: Pierce. Motion carried. VIII.B. NEW ON-SALE INTOXICATING AND SUNDAY SALE LIQUOR LICENSES FOR MANN THEATRES, INC., DBA EDINA THEATER – APPROVED Clerk Allison stated Mann Theatre, Inc., dba Edina Theater, was located at 3911 W. 50th Street and had applied for new On-Sale Intoxicating and Sunday Sale Liquor Licenses. She said staff reviewed the application and found it complied with code requirements. A background investigation was completed by the police department and staff recommended approval of the liquor licenses. She stated staff was requesting Council approval immediately instead of carrying over this item to the next Council meeting for approval as the theater hoped to open early July. Steven Mann, Mann Theatre, Inc., shared an update on reopening of Edina Theater that included supply chain delays that would likely postpone opening until September 1. He said they were currently $1.2 million over budget due to delayed maintenance issues in the building but was confident once complete that it would be the best theater in the area by far. He explained how the bar was designed after the movie The Shining and shared their alcohol policies to ensure no concerns with service would occur. Mayor Hovland opened the public hearing at 8:19 p.m. Public Testimony No one appeared. The Council asked questions and provided feedback. Minutes/Edina City Council/June 21, 2022 Page 4 Member Jackson made a motion, seconded by Member Pierce, to close the public hearing. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. Member Jackson made a motion, seconded by Member Pierce, to approve a new on-sale intoxicating and Sunday sale liquor license for Mann Theatres, Inc., dba Edina Theater, 3911 W. 50th Street. Rollcall: Ayes: Jackson, Pierce, Staunton, Hovland Motion carried. VIII.C. RESOLUTION NO. 2022-58; APPROVING RIGHT-OF-WAY EASEMENT VACATION AT 5621 WYCLIFFE ROAD – ADOPTED Director of Engineering Millner stated Council was asked to approve Resolution No. 2022-58 vacating sanitary sewer right-of-way easement at 5621 Wycliffe Avenue contingent on securing a new sanitary sewer right-of-way easement from the property owner. He said no comments were received related to this easement vacation request regarding an application received on April 22, 2022 from Gary Lee, requesting that two sanitary sewer easements be vacated and one new one created. He said staff was requesting immediate approval rather than carrying over to the next City Council meeting (July 19) to prevent further delay to the property owner starting a project. Mayor Hovland opened the public hearing at 8:24 p.m. Public Testimony Gary Lee, 5621 Wycliffe Road, addressed the Council. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Pierce, to close the public hearing. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. Member Jackson introduced and moved adoption of Resolution No. 2022-58 vacating sanitary sewer utility easements, 5621 Wycliffe Road, contingent upon securing a new sanitary sewer right-of-way easement from the property owner. Member Pierce seconded the motion. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. VIII.D. RESOLUTION NO. 2022-56; ADOPTING CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE SALE OF BONDS FOR COMMUNITY HEALTH AND SAFETY CETNER (FIRE STATION 2) – ADOPTED Finance Director McAndrews stated on May 4, 2022, City Council gave approval for the City to enter into a purchase agreement for the property at 4401 West 76th Street for the purposes of building a new fire station. City staff must secure debt financing before purchasing the property. To secure the most cost- effective debt financing, staff recommended Council approve Resolution No. 2022-56 to authorize financing for up to $39 million of general obligation bonds for the land acquisition and construction of the fire station project. The actual amount of debt financing needed to complete the project was not yet known as it depended on many factors that included potential funding support from the state bonding bill; the results of the pre-design and design processes that established the final scope of the new facility and the construction bids. She said the first step in securing the financing was for Council to hold the public hearing then noted Minutes/Edina City Council/June 21, 2022 Page 5 that due to economic impacts by extending the project timeline, staff recommended Council take action immediately following to close the public hearing at this meeting. Ms. McAndrews stated that following the public hearing and a 30-day waiting period, the City would issue bonds to pay for the property. The results of the competitive bond sale for the property acquisition would be presented to Council for final approval on August 3, 2022. Nick Anhut, Ehlers and Associates, shared about the bonding authority allowed by cities for certain facility projects and how they were repaid, the proposed plan for the Fire Station #2 project at 4401 76th Street, the west site selection in the amount of $39 million, and project design and construction for 2023 and 2024. He shared further about financial impacts and the goal to seek other funding sources as part of the process and levy adoption in 2025. Mayor Hovland opened the public hearing at 8:46 p.m. Public Testimony No one appeared. The Council asked questions and provided feedback. Member Staunton introduced and moved adoption of Resolution No 2022-56 Adopting Capital Improvement Plan and Authorizing the Issuance of Sale of Bonds Therefor. Member Pierce seconded the motion. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. IX. REPORTS AND RECOMMENDATIONS IX.A. 2022-2023 STUDENT COMMISSION APPOINTMENTS – APPROVED Ms. Schaefer stated Council was asked to approve the student commissioners with a term starting September 1, 2022, and ending September 1, 2023. Member Jackson made a motion, seconded by Member Staunton, to approve the 2022-2023 student commission appointments as presented with a term from September 1, 2022, and ending September 1, 2023: Arts & Culture Commission - Reeya Anand - Nikhil Konkimalla Community Health Commission - Jay Shapiro - Ben Hykes Energy & Environment Commission - Suryash Rawat - Ella Machart Heritage Preservation Commission - Ashwin Maheshwari - Sanjana Varadhan Human Rights & Relations Commission - Dia Sheethal Jain - Liliana Ahluwalia Parks & Recreation Commission - William Horsager - Andrew DeFor Planning Commission - Sarah Hu - Shayaan Gandhi Transportation Commission - Stephen Kanti Mahanty - Isaiah Sweeney. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. IX.B. RESOLUTION NO. 2022-59 ACCEPTING DONATIONS - ADOPTED Member Staunton introduced and moved adoption of Resolution No. 2022-59 Accepting Donations. Member Pierce seconded the motion. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. IX.C. TAX INCREMENT FINANCING REDEVELOPMENT AGREEMENTS FOR 7001 FRANCE AVENUE – APPROVED Minutes/Edina City Council/June 21, 2022 Page 6 Economic Development Manager Neuendorf stated the Council was asked to approve the tax increment financing redevelopment agreements for Site A and Site B/C located at 7001 France Avenue. He said this item pertained to the Tax Increment Financing to be provided to support redevelopment and deliver public benefits at 7001 France Avenue. He summarized the TIF request of $22 million gap, term sheet, TIF district created in March 2022, two redevelopment agreements, and said staff recommended that both Redevelopment Agreements be approved by the City Council. He explained how staff had engaged legal and financial advisors to prepare two full redevelopment agreements based on the Term Sheet approved by the Housing and Redevelopment Authority (HRA) in February 2022 and that separate agreements were prepared for Site A and Site B/C. He said these Agreements were subject to review and approval by the HRA and that final consideration was scheduled for June 30, 2022. He shared more about the project that would include office, residential, and parking, new street grid and the potential for increased walkability over time and be the first new multi-tenant Class A office building in 20 years. Mr. Neuendorf said the site would include new structured shared parking and public plaza then shared the proposed timeline of phases, use of TIF funds, and outlined the public benefits if constructed that included streetscape, sidewalks, permanent public easements, Metro Transit stops, and the goal to advance diversity and equity through employment during construction. The Council asked questions and provided feedback. Member Staunton made a motion, seconded by Member Jackson, to approve Tax Increment Financing Redevelopment Agreements for Sites A, B and C located at 7001 France Avenue as presented. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. IX.D. PURCHASE AGREEMENT FOR LAND AT 4401 WEST 76TH STREET FOR COMMUNITY HEALTH AND SAFETY CENTER (FIRE STATION 2) – APPROVED Mr. Neuendorf stated the Council was asked to approve the Purchase Agreement for land at 4401 West 76th Street for Community Health and Safety Center (Fire Station 2). He said this item pertained to the acquisition of land to construct a new Community Health and Safety Center (CHSC) also known as Fire Station 2. He said after an extensive site selection process led by the Planning and Fire Departments, the City Council identified the site at 4401 West 76th Street as the preferred location for this new public facility. The City Attorney had prepared a Purchase Agreement based on terms identified in the Letter of Intent dated March 23, 2022, and that staff recommended approval of this Purchase Agreement and requested authorization to carry out the terms of the Agreement. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Pierce, to approve a Purchase Agreement for land at 4401 West 76th Street for Community Health and Safety Center (Fire Station 2) as presented. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. IX.E. RESOLUTION NO. 2022-57 AWARDING THE SALE OF $29,255,000 GENERAL OBLIGATION BONDS, SERIES 2022A – ADOPTED Ms. McAndrews explained issuance of the City's General Obligation Bonds, Series 2022A would include $11,230,000 for a portion of the Blake Road reconstruction project and paid from municipal state aid revenues over 15 years; $2,405,000 for portions of the Blake Road and Morningside road reconstruction projects paid for by special assessments levied on the project's benefitting properties. the assessment collections will be for 15 years; $14,620,000 for reconstruction and Morningside reconstruction and flood risk reduction projects paid from storm water utility system fee revenue for 15 years; and $1,000,000 for Minutes/Edina City Council/June 21, 2022 Page 7 watermain utility improvements associated with the City's reconstruction projects paid from water utility system fee revenue for 10 years. She said bids were received and tabulated by the City's financial advisor, Ehlers & Associates, Inc. on Tuesday, June 21, and the results would be presented. Mr. Anhut shared the bond authorization process and results in detail, stating both Moody’s and S&P assigned the City a AAA bond rating to this issuance based on the City’s strong credit strengths. He said they received 11 bids which was the highest number of bids ever received and included an interest difference of $79,365 and spread of 0.147%. He said staff recommended award of the bond to Fifth Third Securities, Inc., for an interest rate of 3.2866%. Member Staunton introduced and moved adoption of Resolution No. 2022-57 Authorizing Issuance, Awarding Sale, Prescribing the Form and Details and Providing for the Payment of $26,305,000 General Obligation Bonds, Series 2022A. Member Jackson seconded the motion. Rollcall: Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. X. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) - Received X.A. MINUTES: ARTS AND CULTURE MINUTES, APRIL 28, 2022 XI. MANAGER’S COMMENTS – Received XII. MAYOR AND COUNCIL COMMENTS – Received XIII. ADJOURNMENT Member Jackson made a motion, seconded by Member Pierce, to adjourn the meeting at 9:48 p.m. Ayes: Jackson, Pierce, Staunton, and Hovland. Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, July 19, 2022. James B. Hovland, Mayor Video Copy of the June 21, 2022, meeting available.