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HomeMy WebLinkAbout1987-05-11_COUNCIL MEETINGINDEPENDENT SCHOOL DISTRICT 273 JOINT MEETING OF EDINA BOARD OF EDUCATION AND EDINA CITY COUNCIL BRAEMAR CLUB HOUSE 8:00 p.m. — May 11, 1987 AGENDA Reports Community Services Task Force James Hamann and Leslie Turner Housing and Population Statistics Enrollment and Facility Projections James Chapman Discussion Community Education Questionnaire Rod Brannon and Karen Knudsen Adjournment • �`IG�GOl�1IlyIG1`I%t �dG1C� %OfI INDEPENDENT SCHOOL DISTRICT 273 0 5701 NORMANOALE ROAD • EOINA, MINNESOTA 55424 612- 927 -9721 Recommendations 1986 ;W, a r e. , e Ile., o.. 1. Recommendation: Avoid duplication of programs and increase community communication and coordination. Action: Establishment of a 42 member Community Networking Committee. 2. Recommendation: Expansion of programs for senior citizens. Action: Community Education has developed or expanded the class offerings to senior citizens. Some of these are: 1. 2. 3. 3. Recommendation: Defensive driving class 4. Physical Fitness Aqua Aerobics 5. Woodworking Travel film series 6. Bridge, etc. Development of a program that deals with family issues. Action: Development and implementation of 'Peoplemaking'. 4. Recommendation: Integrate high technology into the Community Education Computer Center. Action: A. Sold commodore computers and purchased 8 IBM computers. B. Purchased compatible IBM software in the areas of: AN EQUAL OPPORTUNITY EMPLOYER 1. Word Processing 2. Planning & Decision Making 3. Disc Operating Systems 4. Appleworks 5. Lotus 5. Recommendation: Expanded programs for students and adults with disabilities. Action: Establishment of a 14 member committee to assess the needs and interests of community residents with disabilities. Action: John Keprios and Rod Brannon serve on a steering committee that will develop and implement recommendations of the above committee in consort with Bloomington, Eden Prairie, and Richfield. May 12, 1987 School Board Meeting 7 -8 p.m. Joint Meeting with City Council, 8 p.m.' PRESENTATIONS (8- p.m.) COMMUNITY SERVICES TASK FORCE FINAL REPORT By Co- Chairs Leslie Turner City Council James Hamann Edina' School s 'Committee ay TaREF .Bob Bottolene Mike Kelly Bob Kojetin Dennis Maetzold Elie Reid Sue Welna Greg Winter The Community George Hite Sarah Jones Armi Nelson Ray Smyth The Schools EDINA POPULATION AND HOUSING REPORT By Craig Larsen City Planner Members of the City governance present were Mayor Wayne Courtney, Council Members Peggy Kelly, Leslie Turner, Fred Richards, and Glenn Smith and City Manager Ken Rosland. Almost a year ago Strategic Need IL was determined to be: To conduct a comprehensive study of those community services for which school districts are usually responsible. This study shall include the identification of a mission statement for community services, an examination of community services governance, a review of community services facility needs, consideration of community services costs, and identification of options and recommendations relating to utilization and management of the Community Center Building. A task force was appointed and during the year the work was accomplished. An inventory of space utilization at the Center in summary: % Total Leaseable A. Full Time Tenants /Users # Sq. Ft. Space 1) Tenants. 49,131 26% 2) Reduced Rent Tenants 11,236 6 (Includes district related programs such as CRP, Kids Club, and other groups) 3) Edina School District 40,875 21 4) Community Education 10,700 6 (Exclusive use only) B. Scheduled Space 80,058 42 TON A study of costs showed a range of 20 cents an hour per participant in RP to an hour per participant in the swim program. .The Committee recommended the organization of a Community Services Board consisting o .the following members:. 1. The chairperson, or his /her .council member designee, from each of the various community service advisory councils (Edina Family Center, Community Resource Pool, Community Education, and Edina Kids Club.) 2. One member of the Edina Board of Educgtiog and one member from the Edina City Council. 3. One member of the Edina Park and Recreation Board. 4. Three community representatives at large, one to be appointed by the Edina Board of Education, one to be appointed by the Edina City Council, and one to be appointed by the Community Services Board. 5. The Coordinator of Community Services who'shall serve as an ex- officio, nonvoting member and as principal staff officer. .The Board will be empowered by the School Board to a relationship like the Park and Recreation Board has with the City Council. Call the District Office, 944 -3613, Ext. 26, for a copy of the complete report. Craig Larsen gave the joint meeting a brief report on population and housing based on 1980 census information with updates by the City and Metro Council. Population 1975 1985 1986 early 1990's 49,736 peak 44,940 low point 45,523 today 50,000 estimated Edina Public Schools/ 5555 West 70 Street /Edina, MN 55435/944 -3613 2 Dwelling Single Two Twin Units Family Family House Apartments Total 1W 3r,_W —Tr$-- —31w- 5,836 18,615 1985 12,269 376 703 6,159 19,507 1990 12,950 596 7,912 21,458 Household 1970 - - -3.4 persons Size 1986 -- -2.34 1990 -- -2.31 One- and Two - person households 1970 - - -40% of households 1980 - - -60% of households Median 1970 -- -31.5 years old je 1980 -- -39.5 The median age for Edina is approximately ten years greater than the average for Hennepin County. Call the District Office, 944 -3613, Ext. 26, for a copy of the complete report, which contains many excellent graphs. EDINBOROUGH The remaining units at the beautiful new Edinborough project should be CONDOS sold by the end of the year, according to Gordon Hughes, Assistant City 302 OF 392 Manager. UNITS SOLD TO DATE 44% of the buyers are prior Edina residents and 24% have parents who.now live in Edina. By Gordon Hughes Ass't City Manager 61% of the owners are 20 to 39 years of age. 85% of the owners are single. The average adjusted gross income of buyers is $27,000. The project is in Edina but in the Richfield School District. Thus far,. however, there are only five children in the project. POPULATION TRENDS Jim Chapman, Director of Personnel Services, presented an abbreviated A 10 -YR. PROJECTION version of the Edina Schools population projections, explaining there is immediate growth in the elementary grades with a leveling off after. By Jim Chapman 1990 -91 and a 30% increase of present size; decline in junior high next Director year and then a continuous upward trend to +50% present size by 1996; and Personnel Services a decline in senior high school until 1991 -92 and then upward to our present size by 1996 -97. He then related these population trends to use of classroom spaces. Call the District Office at 944 -3613, Ext. 26, for a copy of the full report. A Community Education Coordinator Rod Brannon reported briefly on COMMUNITY directions he and his Board had taken from the two governing bodies EDUCATION last year and then took advantage of the moment and asked each member to NEEDS speak about their present needs for community education. ASSESSMENT OF THE CITY Some of the ideas: AND SCHOOLS More courses for senior citizens with consideration for their transportation needs. By Rod Brannon Volunteer opportunities for young people. Coordinator of More men's activities, perhaps "club" activities with luncheons. Community Education Alcohol and drug abuse programs for adults, including working with Programs policy statements of various organizations as they apply to drugs and "manage" the information already available. Integration of the Park and Rec master plan with the activities of the new Community Services Board. Delivery of some of the senior citizens courses at the Senior Center, at Edinborough, and-other locations. Programs for troubled kids. Cooperation on classes in the high school as enrollment declines, offerings to students and adults. Research about the appropriateness of current courses. Have we made adjustments to changing students, families, life styles? Make parents better partners in the learning process - -with homework, as better advocates for their children, better handling of conferences, etc. Attracting people who do not have children in the schools into the program area. 3 Service and volunteer opportunities for students. Day care needs education for single mothers. Aid to people to help them in linkage to resources, both educational and human service organizations -- taking a first step. Chair Sarah Jones thanked the many presenters for their timely reports, Bob Kojetin and the Park and Recreation Department for the use of the beautiful Braemar Golf Club, and the Club management for coffee and an Edina green and white decorated cake enjoyed by the Council, Board, and audience of 40 people. ACTION REPORTS (Passed at the 7 -8 p.m. Board of Education Meeting.) CONTRACT The Board approved a contract effective Julyll for ROBERT LYNCH, new FOR principal at the'Senior High School. From his record: ROBERT LYNCH Boston College H.S., Boston, MA, 1953 NEW PRINCIPAL B.A., Catholic University, Washington, D.C., 1958, Psychology and AT THE HIGH SCHOOL Speech M.A., Catholic University, Washington, D. C., 1959, Metaphysics and Religious Studies M.Ed., Florida Atlantic State University,, Boca Raton, FL, 1967, Counseling and Curriculum Administratiion Specialist Degree, University of Minnesota, Minneapolis, MN, 1972, Ed. Admin. Ph.D. in process, University of Minnesota Teaching Experience ewman ., W. Psalm Beach, FL, 1965 -69 Ramsey Jr. High, Minneapolis, MN, 1969 -71, Counselor Administrative Experience Phillips Jr. High, inneapolis, MN, 1971174, Assistant Principal Phillips Jr. High, Minneapolis, MN, 1974;79, Principal Minneapolis West H.S., Minneapolis, MN, 1979 -82, Principal Minneapolis North Community. H.S., Minneapolis, MN, 1982 -86, Principal Minneapolis Washburn H.S., Minneapolis., MN, 1986 -87 PARTIAL LOIS ANDERSON requested and was granted a partial leave of absence for LEAVE OF the 1987 -88 school year. She will be .6 Secondary Gifted Education ABSENCE Resource Teacher. RESIGNATION Good wishes -to MAUREEN KULP, who resigned effective June -12 because she will be moving out of the area. Kulp has taught Spanish at the high school since 1980.. BIDS ON Low bid of $29,878 was accepted for carpeting in two elementary schools, CARPETING Valley View Junior High School, and the Kindergarten Center at the Edina Community Center. NEW POLICY: The new credo is one of the final productions of the extensive EDUCATIONAL discussions and writings by staff, parents, and students led by CREDO Superintendent Ray Smyth. j FOR THE EDINA SCHOOLS "This credo will serve as the foundation for developing ways in which to further articulate these beliefs toward the end that our actions are consistent with these values." A few changes were made according to recommendations by Board members at the last meeting. The final wording is ash follows: I An Educational Credo for the Edina Schools A Commitment to People: We care. 'In the Edina Schools we care about people. We are sensitive and responsive to the needs and desires of students, parents, staff and community members. It•is our goal to treat every person with respect, fairness and compassion. A Commitment to Excellence: We dare. Excellence in education-'requires _ a riskj factor for everyone - -a daring to try. Our goal is to continuously improve. Essential to this goal is a dedicated, thoughtful and resourceful staff which motivates students to learn; achieve,�and master skills by encouraging, expecting and modeling growth, perseverance and success. �l f; 1. EDINA PUBLIC SCHOOLS Community Services Task Force Kay Bach Bob Bottolene Jim Hamann* George Hite Sarah Jones Mike Kelly Bob Kojetin fe *Co- chairpersons FINAL REPORT ON STRATEGIC NEED II FOR 1986 -87 May 11, 1987 Dennis Maetzold Armi Nelson Elie Reid Ray Smyth Leslie Turner* Sue Welna Greg Winter P 10 Strategic Need II for 1986 -87 was adopted by the Edina Board of Education in October of 1986. This interim report is for the purpose of informing the Edina Board of Education of the progress toward accomplishment of the tasks set out for Need II. A copy of the complete statement of the need is appended to this report. What follows below is a report on each of the tasks inherent in the TIME AND ACTION PLAN outlined for the need. I. A task force will be appointed by the Superintendent in October 1986. Membership of the task force will include the past chairpersons of the Community Education Advisory Council and the Edina Community Center Board; non -staff representatives from the Edina Family Center Advisory Council, the Community Resource Pool Advisory Council, the Community Education Advisory Council, the Edina Kids' Club Board, the Edina Community Center Board, the Edina Board of Education, the Edina City Council; an at -large community representative; the Director of Business Services; and the Superintendent of Schools. The persons listed below were appointed by the Superintendent: Community Education Advisory Council Edina Community Center Board Edina Family Center Advisory Council Community Resource Pool Advisory Council Edina Kids Club Board Edina Board of Education Edina City Council At -Large from Community Edina Public Schools Director of Business Services Superintendent Edina City Staff (Suggested addition to Task Force at first meeting) -1- Past Chair Representative Kay Bach Dennis Maetzold Mike Kelly Elie Reid Sue Welna Armi Nelson Greg Winter George Hite Sarah Jones Leslie Turner Bob Bottolene Jim Hamann Ray Smyth Bob Kojetin Jim Hamann and Leslie Turner were named as co- chairpersons of the task force. A first meeting of the task force was held on November 18, 1986, at which time the group was organized into three working subcommittees to specifically address the tasks set out in the TIME AND ACTION PLAN. Mission Sub - committee (to address paragraph two of the Time and Action Plan George Hite Elie Reid Armi Nelson Ray Smyth Inventory and Space Sub - committee (to address paragraphs three and five of the Time and Action Plan) Kay Bach Sarah Jones Bob Bottolene Leslie Turner Cost Analysis Sub - committee (to address paragraph four of the Time and Action Plan Jim Hamann Sue Welna Mike Kelly Greg Winter Dennis Maetzold A second meeting of the entire task force was held on January 20, 1987, at which time the sub - committees presented information regarding their respective tasks. II. The task force will develop an overall statement of mission for community services which embodies the essence of the existing statements of mission already established by several of the programs. This statement of mission will be complete in January of 1987. The Mission Sub - committee developed a statement of mission mission which is as follows: The Community Services Program of Edina Schools strives to serve the entire Edina Community in responding to educational, recreational, cultural and social needs. It serves as a catalyst for developing individual potential, solving community problems, increasing a positive sense of community, and improving community living. To accomplish the mission of community services, a cooperative effort will involve parents, families, schools, religious organizations, social agencies, government, and other groups within the community to achieve optimum use of the community's human and physical resources in addressing identified needs. The community services program of the Edina Schools encompasses those programs and activities for which the school district has accepted responsibility (exclusive of mandated elementary and secondary programs) independently or in partnership with other community organizations and /or which use school district resources. -2- III. The task force will review and prepare an inventory of all current activities and space utilization at the Edina Community Center. A report of this inventory will be presented to the Edina Board of Education in January or February of 1987 as an interim report. The Inventory and Space Sub - committee reviewed a notebook entitled An Analysis, of Edina Community Center Space Usage that had been prepared by Doug Johnson, Community Center Director, in which records of the use of space in the Edina Community Center for the past five years (since its establishment in 1981) are set out in great detail. The sub - committee has determined that this notebook is more than adequate to complete the task set out in paragraph three above. A summary of the space use at the Edina Community Center as of October 1986 is as follows: 1. Leaseable # Sq. Ft A. Full Time Tenants /Users 1) Tenants 49,131 2) Reduced Rent Tenants 11,236 (Includes district related programs such as CRP, Kids' Club and other groups) 3) Edina School District 4) Community Education (Exclusive Use only) B. Scheduled Space 2. Non - Leaseable (Common Areas, Halls, Restrooms, etc.) Total Sq. Ft. 40,875 10,700 80,058 % Total Leaseable Space 25.5 5.9 21.3 5.6 41.7 3 F,, M Sq. Ft. TOM 136,000 Sq. Ft. 328,000 Used by Comm. Service Programs CRP .5, Kids Club 1.1 Comm. Ed. 3.7, Fam. Ctr. 1.9 CRP .1, Kids Club 4.7, Comm. Ed. 12.7, Fam. Ctr. 1.9 26. A copy of the notebook is appended to this report. IV. The task force will review the cost per participant associated with the several community services programs in terms of levy support and user fees. This report will be presented to the Edina Board of Education in January or February of 1987 as part of the interim report (see #3). The Cost Analysis Sub - committee determined that in addition to the regular budgets or t e several programs under the Community Services Fund there should be consideration given to the district's overhead costs from the General Fund. Another way of looking at these overhead costs would be as indirect costs which are essentially the costs for -3- operating the building in which the major community services programs are housed. These costs are shown on APPENDIX B. A distribution of the district overhead costs to community services programs on the basis of the space used in the Edina Community Center building is shown on APPENDIX C. It is necessary to note that the space used for Edina Family Center classes is included with the Community Education classes total. The significance of this is that some of the overhead cost for the Edina Family Center program is bourne by Community Education. The reason for this is that the Edina Family Center is technically a part of Community Education. The Program Cost Analysis Matrix pages (APPENDICES D -F) are calculated on the basis of participant hours (see column k on matrix) rather than the number of participants. The reason for this is due to the wide range in time for activities among the several programs. V. The task force will explore the possible long term use of locations other than the Edina Community Center for some of the community services programs and prepare a report in which the appropriate use of space is prioritized. This report will be presented to the Board of Education in April or May of 1987 as a final report. The Inventory and Space Sub - committee examined the use of the Edina Community Center and reported a summary of how the building is being used in its response to Task III above. Currently excess demand is occurring for gym time, first floor space for pre - school programs, storage space, and space for wellness /fitness classes (See APPENDIX G). In June of 1987, the but will become available as the Edina Gymnastics Association moves out. This will lessen the pressure for multipurpose space at the Community Center, but does not resolve the 3 - 6 p.m. conflicts. There is a possibility that the freeing up of the but may lead to the release of Concord School gym for basketball. A review of facilities other than the Edina Community Center in the community is as follows: ELEMENTARY AND SECONDARY BUILDINGS a. Elementary school buildings are fully utilized during the school day and are projected to be at or beyond capacity over the next 8 years. Classrooms are available in all buildings after school and in the evening. A survey of building principals concerning gym use is attached (APPENDIX H). Elementary gyms are fully used at night. Some gyms are available from 3:30 to 5:30 p.m. -4- b. Junior high schools will have a number of classrooms available during the school day over the next 8 years (APPENDIX I), as well as after school and in the evening. c. The Senior High School will have little or no space available during the school day. CITY OF EDINA FACILITIES City facilities are described in APPENDIX J. A variety of space is available to the public. Most facilities are for events rather than use on a regular daily basis. The city is studying the need for additional space for the gymnastics program and the hockey and figure skating programs. The results of these studies will affect the inventory of space available (expected mid 1987). EDINA CHURCHES A sample survey of 15 churches in Edina revealed a wide range of Policies regarding community use of church facilities. Policies vary from no use by anyone other than members and then only for weddings (St. Patrick's) to more liberal policies at Colonial, St. Albans, Normandale Lutheran, Good Samaritan, etc. Fees vary from structured (at Colonial: $25 for a classroom to $190 for the Great Hall) to no fees or donation requested at smaller churches (St. Albans or Good Samaritan). Groups using these facilities include Storefront /Youth Action, Junior League of Minneapolis, Boy Scouts, Girl Scouts, AA, Edina Women's Club, Interfaith Peacemakers, ABC, LWV, etc. Three churches have gyms (Our Lady of Grace, Grace, St. Peters) and two churches are planning to add them (Colonial and Normandale Lutheran). The availability of the gyms to outside groups is very limited. The churches which are growing seem to be focusing on recreational and educational activities, creating their own "community services programs ". COMMERCIAL SPACE A survey of commercial space available to the public is attached (APPENDIX K). Availability is very limited and useable primarily for meetings on an irregular basis. PRIORITIES FOR USE OF SPACE The Sub - committee reviewed the priorities for use of school district space (APPENDIX L) and the Edina Community Center priorities (Appendix M). These are generally being followed by the building principals and Community Center director. -5- RECOMMENDATIONS 1. After analyzing the use of space in the Community Center the sub - committee recommends that no additional space be leased on a permanent basis because it may have an adverse affect on current and planned programs. Any changes in the balance of space useage would have a financial impact and could change the concept of the Community Center. The sub - committee refers the Board to the 1986 Community Center Advisory Committee Report and Long Range Plan. 2. The sub - committee recommends that Community Services programs consider using classrooms in the junior high schools for further expansion of daytime programs beyond the capacity of the Community Center. It is apparent that elementary schools and the senior high school will have little school day space available over the next 8 years. There is potential for use of elementary school space before and after school for community services programs; e.g. school age child care. 3. a. A demand for gym space is heavy and will continue to be in the future. The sub - committee thinks that communication between Edina Park and Recreation and school building principals is extremely important in maximizing the use of the gyms. We encourage continued improvement in this communication. While we agree with the district priorities for use of the gyms and with the building principal's authority to administer those priorities, we recommend that groups which use the gyms such as PTA's are aware of the overall use of the facilities by the schools and the city and attempt to do their scheduling in advance and avoid duplicating existing programs. When last minute changes occur, groups should consider using cafeterias or different times rather than bumping previously scheduled events. b. There is potential for PTA duplication of Community Education And Park and Recreation activities and consideration should be given to reviewing what kind of activities PTA's offer. 4. The City has a number of facilities which could be used for meetings and classes. The sub - committee recommends that Community Services programs be aware of these facilities and consider their use. Edinborough is a new and unique facility and its use should be complementary to Community Services programs. The sub - committee recommends that the City articulate priorities for use of its facilities. 5. The sub - committee recommends that the District Priorities for Use of School Facilities are appropriate and that they be continued. 6. A byproduct of the research of the sub - committee was a listing of community facilities available for a variety of activities. The sub - committee recommends that this list be completed and made available to the School District and the City. -6- VI. The task force will develop a recommendation for an organizational scheme in which the relationship of the several advisory boards and councils is clearly defined. Attendant to this organizational scheme will be a recommendation for an appropriate administrative line of responsibility. Additionally, the task force will develop a recommendation on the utilization and management of the Edina Community Center building. These recommendations will be presented to the Board of Education in April or May of 1987 as part of the final report (see #5). The Task Force examined several administrative organizational schemes and sought the input from the advisory councils of four of the community services programs. The administrative organizational scheme recommended by the task force features a new position entitled, Coordinator of Community Services and Facilities, for overall administrative responsibility for all community services programs. A second position entitled, Coordinator of Community Education, would have primary responsibility for the swim program, summer school, driver education and community education. The complete organizational scheme is shown in APPENDIX N. The Task Force also examined the existing advisory boards for Community Education, Kids' Club, Edina Family Center, Community Resource Pool and the defunct Edina Community Center Board. It is recommended that a new board be created entitled Edina Community Services and Facilities Board, which would have overall responsibility for all community services programs as well as the Edina Community Center. The existing boards would be renamed as councils and be represented on the new board. A schematic of this recommendation is shown in APPENDIX 0. A listing of the responsibilities for the Edina Community Services and Facilities Board and its membership is set out in APPENDIX P. -7- APPENDIX A NEED II. Tocond-uct a comprehensive study of those community services for which school districts are usually responsible. This study shall include the identification of a mission statement for community services, an examination of community services governance, a review of community services facility needs, consideration of community services costs, and identification of options and recommendations relating to utilization and management of the Community Center Building. Rationale. T e community services program in Edina has undergone substantial expansion in recent years in response to the needs of an increasing proportion of Edina's residents who are either adults or preschool children. The combined community services and community education budgets for 1986 -87 total $1,071,000. Several advisory councils operate to provide direction to various community service programs, but the relationship between the advisory councils and the Board of Education is not clearly defined. The Board of Education has committed a substantial portion of its largest building to community services, but space needs continue to be a concern. That building also houses, or soon will house, several programs of the school district such as athletics, early childhood education, and an eight room kindergarten center. In addition, there are numerous tenants leasing space in the building. This multiple use of the building presents a unique situation relating to the control and management of the facility. Given these circumstances, there is presently both a need and a timely opportunity to examine our community services effort in Edina and to submit findings and appropriate recommendations to the Board of Education. TIME AND ACTION PLAN: 1. A task force will be appointed by the Superintendent in October 1986. Membership of the task force will include the past chairpersons of the Community Education Advisory Council, the Edina Kids' Club Board, and the Edina Community Center Board; representatives from the Edina Family Center Advisory Council, the Community Resource Pool Advisory Council, the Community Education Advisory Council, the Edina Kids' Club Board, the.Edina Community Center Board, the Edina Board of Education, the Edina City Council; and the Director of Business Services. 2. The task force will develop an overall statement of mission for community services which embodies the essence of the existing statements of mission already established by several of the programs. This statement of mission will be complete in January of 1987. 3. The task force will review and prepare an inventory of all current activities and space utilization at the Edina Community Center. A report of this inventory will be presented to the Edina Board of Education in January or February of 1987 as an interim report. 4. The task force will review the cost per participant associated with the several community services programs in terms of levy support and user fees. This report will be presented to the Edina Board of Education in January or February of 1987 as part of the interim report (see #3). 5. The task force will explore the possible long term use of locations other than the Edina Community Center for some of the community services programs and prepare a report in which the appropriate use of space is prioritized. This report will be presented to the Board of Education in April or May of 1987 as a final report. 6. The task force will develop a recommendation for an organizational scheme in which the relationship of the several advisory boards and councils is clearly defined. Attendant to this organizational scheme will be a recommendation for an appropriate administrative line of responsibility. Additionally, the task force will develop a recommendation on the utilization and management of the Edina Community Center building. These recommendations will be presented to the Board of Education in April or May of 1987 as part of the final report (see #5). APPENDIX B EDINA PUBLIC SCHOOLS COMMUNITY SERVICES Edina Community Center District Overhead Cost Analysis Operation Expenditures: Supervisor Salary $33,560 1983 -84 1984 -85 1985 -86 1986 -87 16,548 19,686 Actual Actual Actual Forecast Maintenance Expenditures: 22,900 Office Exp. & Mileage 1,457 5,633 Contract Repair $25,221 $24,048 $22,057 $23,000 Building Repair 22,006 13,408 21,303 19,000 Equipment Repair 1,768 527 2,961 3,000 Sub Total TWI -993 WI-M 6,32r $45,000 Operation Expenditures: Supervisor Salary $33,560 $35,650 $38,350 $40,650 Secretary Salary 16,548 19,686 18,340 22,962 Materials for Resale 14,150 19,001 22,930 22,900 Office Exp. & Mileage 1,457 5,633 1,813 2,000 Custodians Salariesa 374,314 328,600 302,270 266,800 Electricity 58,183 38,379 43,772 42,700 Telephone 11,612 6,990 5,029 6,400 Sewer & Water 6,139 5,908 4,319 4,000 Fuel 199,032 123,947 139,334 135,000 Employee Benefits 59,165 57,590 53,845 49,730 Sub Total $7T4_,16O $641,384 $630,002 93,142 District Support Expenditures: Supt. Salary (5 %) $3,225 $3,715 $3,215 $3,635 Dir. of Bus. Serv. (5 %) 2,815 3,045 3,250 3,410 Supvr. of Fis. Serv. (10 %) 3,435 2,935 3,175 3,595 Coord. of Comm. Ed. (100 %)b 21,232 26,113 24,967 25,135 Bus. Off. Cler. Sal. (7..5 %) 7,555 8,085 8,050 9,730 Dist. Repairmen (15 %) 7,165 7,400 7,830 8,260 Dist. Maint. Supvr. (15 %) 5,060 5,335 5,607 5,425 Custodial Supp. (15 %) 22,414 21,074 23,045 19,700 Insurance (23 %) 13,088 13,078 31,629 56,725 Employee Benefits (11% Ave.) 5,565 6,230 6,170 6,510 Sub Total 91, 56 4 $-9T_,0_f $116,939 TIT =1 Capital Expenditures: Equipment $ 3,354 $ 0 $ 4,629 $ 15,874 Remodeling 14,627 36,667 227,712 128,310 Assessments (Parking Lot & Profit Tenants) 32,888 42,015 41,404 36,435 Sub Total ( 0, 69 ) ( 8,68 ) ( $27 743) ($M-, -6-N) Four -Year Average Cap. Expend. $145,978 145,9 (Added in as Sub Total) ,9 Total $1,060,687 $922,355 $939,239 $926,245 aActuals reflect multi -year attempt to reduce costs by limiting overtime, reduction of staff, and replacement by hourly -paid cleaners bServes several community services programs in addition to comm. educ. classes APPENDIX C EDINA PUBLIC SCHOOLS COMMUNITY SERVICES Distribution of Edina Community Center District Overhead Costs y Community Services Programs 1983 -84 1984 -85 1985 -86 I. PERCENTAGE OF E.C.C. SPACE USED: District Sponsored Community Services Programs Driver Training 0% 0% $ 0 0% 0 Swimming Program 0% 0% 196,227 0% 154,035 Community Educ. Classes & Services 18.5% 16.0% 5,635 16.4% (Permanent 40,584 54,476 Edina Family Center space 3.7 - Scheduled space 12.7) Community Resource Pool .6% .6% .6% (Permanent space .5 - Scheduled space .1) Edina Kids Club 0% 4.4% 5.8% (Permanent space 1.1 - Scheduled space 4.7) Edina Family Center 2.6% 2.9% 3.8% (Permanent space 1.9 - Scheduled space 1.9) 21.7% 23.9% 26.6% City /District Partnership Programs Park and Recreation 1.5% 3.0% 2.7% 23.2% 26.9% 29.3% II. OVERHEAD COSTS BY PROGRAM: District Sponsored Community Services Programs Driver Training $ 0 $ 0 $ 0 Swimming Program 0 0 0 Community Educ. Classes & Services 196,227 147,577 154,035 Community Resource Pool 6,364 5,534 5,635 Edina Kids Club 0 40,584 54,476 Edina Family Center 27,578 26,748 35,691 City /District Partnership Programs Park and Recreation 15,910 27,671 25,359 EDINA PUBLIC SCHOOL COMMUNITY SERVICES Program Cost Analysis Matrix (1983 - 1984) District overhead expenditures are estimates intended only to offer further comparisons between programs Expenditures Revenue H Cost Per Hour L M A B C D E F G Partic- I J K Number Average Regular District Total Income Tax Total Difference ipant Regular District Total of Hours/ Program Bud et Overhead from Fees Lev F -C Hours Budget Overhead Partic. Partic. Driver Training $17,065 - $17,0651 $18,718 - $18,718 $1,653 7,884 $2.16 - $2.16 1 219 36 Swimming Program Part of Community Education Class in 1983 -84 556 - - - 445 1.25 Community Resource 71,110 5,539al 76,649 71,294 - 71,294 (5,355) 326,043 .22 .02 .24 42,016 - Pool E ina Ki ds Club 135,630 - 135,6 01 138,017 - 1382017 2,387 117,260 1.16 - 1.16 143 820 E ina Fami y Center 35,558 27,578 63,136 30,700bi 5,000c 35,700 (27,436) 23,427 1.52 1.18 2.69 865 27 um -me r School 23,619 - 23,6191 29,372 - 1 29,372 5,753 64,500 .37 - .37 2,150 30 Comm. Educ. Classes 277,558 178,227a 455,785 127,207b 163,341 290,548 (165,237) 125,985 2.20 1.41 3.61 13,620 9.75 Comm. Educ. Services 98,246 - 98,246 - - - (98,246) NA - - - NA - and Grants Reduced by amount of rent paid in regular budget bRevenue intermingled for 1983 -84 cRepresents transfer of $5,000 from - amts. shown Comm. Educ. levy are estimates to Edina Fami y Center m v x v EDINA PUBLIC SCHOOL COMMUNITY SERVICES Program Cost Analysis Matrix (1984 - 1985) District overhead expenditures are estimates intended only to offer further comparisons between programs Expenditures ID Revenue H Cost Per Hour L M A B C E F IG Partic- I J K Number Average Regular District Total Income Tax Total Difference ipant Regular District Total of Hours/ Program Bud et Overhead from Fees Lev F -C Hours Bud et Overhead Partic. Partic. Driver Training $26,851 - $26,851 $19,291 - $19,291 ($7,560) 6,516 $4.12 - $4.12 181 36 Swimming Program 4,059 - 4,059 4,052 - 4,052 ( 7) 1,176 3.45 - 3.45 941 1.25 Community Resource 81,195 4,659a 1 85,854 81,161 - 81,161 (4,693) 372,531 .22 1 .01 .23 44,652 - Pool Edina Kids Club 214,056 40,584b 254,640 224,131 - 224,131 (30,509) 161,832 1.32 .25 1.57 200 809 Edina Fam i y Center 82,065 26,748 1108,813 70,700cl 7,OOOdj 77,700 (31,113) 44,794 1.83 1 .60 2.43 1,325 34 Summer School 29,023 - 29,023 33,459 - 33,459 4,436 70,590 .41 - .41 2,353 30 Comm. Educ. Classes 280,930 127,577a 408,457 99,418c 210,213d 309,631 (98,826) 127,528 2.20 1.00 3.20 13,424 9.5 Comm. Educ.1 Services and 85,324 185,324 - - - (85,324) NA - - - NA - Grants aReduced by amount of This amount is $10,330 rent paid in regular budget when calculated on permanent space 2, sq. ft. or 1.12% of bldg. cRevenue intermingled dRepresents transfer of for 1984 -85 - amts. shown $7,000 from Comm. Educ. are estimates levy to Edina Family Center m v X m EDINA PUBLIC SCHOOL COMMUNITY SERVICES Program Cost Analysis Matrix (1985 - 1986) District overhead expenditures are estimates intended only to offer further comparisons between programs Program Expenditures A B C ID Regular District Total lIncome Bud et Overhead Revenue E F Tax Total IDifferencel from Fees Lev G F -C H Partic- ipant I Hours Cost Per Hour I J K Regular District Total Budget Overhead L Number of I Partic. M Average Hours/ Partic. Driver Training $18,460 - $18,480 $18,717 - $18,717 $257 6,768 $2.73 - $2.73 188 36 w i ramming Program 5,475 - 5,475 5,513 - 5,513 38 1,702 3.22 - 3.22 1,362 1.25 Community Resource 82,074 4,685a 86,759 83,000 - 83,000 (3,759) 408,064 .20 .01 .21 44,473 - Pool Edina Kids Club 272,327 50,176a 322,503 310,145 - 310,145 (12,358) 222,282 1.22 .23 1.45 270 823 Edina Family Center 132,485 35,691 168,176 88,743 44,000c 132,743 (35,433) 53,993 2.45 .66 3.11 2,195 25 Summer School 29,124 - 29,124 28,896 - 28,896 (228) 53,700 .54 - .54 1,790 30 Comm. Educ. Classes 291,714 132,035a 423,749 130,307 240,534 370,841 (52,908) 126,372 2.31 1.05 3.36 12,329 10.5 Comm. Educ. Services 78,347 - 78,347 - - - (78,347) NA - - - NA - and Grants M dReduced by amount of rent paid in regular budgif bThis amt. is $10,519 when calculated on permanent space (2,154 sq. ft. or 1.12% of Bldg.) cIncludes special levy of $31,500, $500 from voc. tech. dist. levy and $12,000 from Comm. Ed. levy dReduced by $12,000 transferred to Edina Family Center az- v x T n i APPENDIX G SUMMARY OF SPACE REQUESTS FOR EDINA COMMUNITY CENTER GYM 9AM -3PM: All time is.booke'd (through Lease Agreement) to Lutheran High School and Maranatha Christian Academy. Kindergarten Center, -KIDS' Club, Family "Center, etc. make up the -users -who desire additional time. 3 -6PM: Edina,High School has booked all of this time. Lutheran High School and Maranatha Christian Academy would like to rent gym for extracurricular; KIDS' Club, etc. for act ivity.use. 6 -10PM: Park & Recreation with the City of Edina has all "open" time (other than M.C.A., L.H.S., and E.H.S. games). Requests from Community Education, various community groups, industrial /corporate leagues, etc. 1ST FLOOR Great demand for space by KIDS' Club, Family Center, one more room for E.P.S., Special Education, District 287 desires 2 -4 rooms for special education, etc. APPENDIX H SUMMARY OF USE OF ELEMENTARY SCHOOL GYMS CONCORD: 3 - '6 p.m. M W F used by Kids Club T Th used by PTA sponsored events 6 - 10 p.m. M W F Park and Rec programs (EGAA & EBA) T Th PTA Jazzercise program - Weekends: not used because of cost of custodian at time and a half and cost of heat i Criteria used: District priorities; principal decides Excess demand? No; sometimes,,a conflict when have school program f nANFT.TA 3 - 6 p.m. Wed. - EBA; other days not heavily used 6 - 10 p.m. Monday - Thurs. used by Park and Rec programs (EGAA & EBA) Friday nights open. Criteria used: District priorities; principal decides Excess demand? Yes - for gym at night CREEK VALLEY: 3 - 5:30 p.m. not used heavily 5:30 - 9 p.m. Mon - Thurs heavy use for Park & Rec programs; eliminated Friday use because can't get custodians Weekends: used some Saturdays for Park Bd. basketball; special ed groups Criteria used:'District. priorities; principal decides Excess demand? Yes; especially tough if last minute request COUNTRYSIDE: . 3 - 6 p.m. moderate use: PTA sponsored activites; school program rehearsals, set -up, etc. 6 - 10 p.m. Mon - Thurs heavy use for Park & Rec programs; summer basketball. clinic Criteria used: District priorities;,principal decides_ Excess demand? Yes, at night; some conflicts between Park & Rec and school programs ACADEMIC ROOM NEEDS SECONDARY SCHOOLS a m z v x P" Actual BUILDING 1986 -87 1987 -88 1988 -89 1989 -90 1990 -91 1991 -92 TOTAL JUNIOR HIGH SCHOOL Enrollment 1293 1252 1207 1251 1318 1502 Academic Rooms Regular Program 48 44 43 44 46 51 Building Use 12 10 10 10 10 10 SHS NEED 12 6 0 0 0 0 TOTAL NEEDED 72 -b M N 1Z V TOTAL AVAILABLE 74 74 74 74 74 74 Excess ( +) Shortage ( -) + 2 +14 +21 +20 +18 +13 1992 -93 1993 -94 1994 -95 1995 -96 1996 -97 TOTAL JUNIOR HIGH SCHOOL Enrollment 1597 1705 1757 1870 1993 Academic Rooms Regular Program 57 60 62 66 70 Building Use 10 10 10 10 10 SHS NEED 0 0 3 6 9 TOTAL NEEDED v 7m 75 8a IN TOTAL AVAILABLE 74 74 74 74 74 Excess ( +) Shortage ( -) + 7 + 4 - 1 - 8 -15 a m z v x P" APPENDIX J SCHOOL DISTRICT TASK FORCE SPACE SUB - COMMITTEE CITY OF EDINA INDOOR SPACE FACILITY CAPACITY CHARGE Edina .City Hall -- _Council Room 100 N/C Conference Room 30 N/C Lower Conference Room 15 N/C Public Works Building (lunchroom) 50_ N/C- Braemar Golf Course Clubhouse Braemar Room 200 $ 75 service club $400 residents $450 non- residents. Co -Rec Room 50 $ '15 _ . Grill Room (November 1 - March 1) 100 $200 residents. $250 non - residents Braemar Arena and Pavilion Indoor Hockey Rink 85'x200' (Apr 1 - Oct 1) 1000 $500 Braemar Arena or Pavilion Ice Rental $ 75 /hour Edinborough Entire Park 1000 $1200 residents / $2000 non - residents Great Hall 750 -1000 $700 residents $900 non - residents Pool Rental $ 50 /hour Ice Sheet Rental $ 50 /hour Amphitheater 250 $50 /hour Grotto Area 50 $ 50 /hour Art Center 25 $ 25 Weber Building 40 N/C Lewis Park Building 40 N/C Warming,Houses Arden Park 25 N /C.. Countryside School Park 25 N/C Creek Valley School Park 25 N/C Highland Park 25 N/C Normandale Park 25 N/C Pamela Park 25 N/C Strachauer Park 25 N/C Cornelia Park Shelter Building 100 $ 65 Edina Golf Dome May 1 - Nov 30 500 -- or $ 50 /hour prime time athletic teams $ 25 /hour non -prime time (soccer) Dec 1 - Apr 30 $ 75 /hour (APPENDIX J continued) FACILITY CAPACITY CHARGE Arneson Acres Terrace Room 50 to be determined Brian Wipperman Memorial Gun Range 25 $ 45 Grange Hall Kitchen Area 50 $125 /day Upstairs 50 -fat> $125 /day Senior Building General Room 200 N/C Volunteer Room 25 N/C Classroom 25 N/C Nurse's Room 15 N/C Showmobile 50 musicians $550 /day APPENDIX K School District Task Force Space Sub - Committee Commercial space availability Southdale Community Room (Laurel 925 -7852) Seats approximately 200 in 80 ft. room. Charge $65.00 from 8:00 a.m. -4:30 p.m., $70.00 until 5:00 p.m. Additional $15.00 for cleanup if food is served. Almost entirely booked ahead by different groups like Weight Watchers. Some Thursdays and Fridays available, but very limited. Southdale Hennepin County Library (Olga Witt 830 -4900) No charge for non - profits. Monday- Thursday until 9:30 p.m. ($8.00 per half hour after hours for custodian.) Seats 200. Room can be divided 1/3 and 2/3. Additional conference room seats up to 10. No group can reserve more than once a month. Small kitchen may be used for registered catered food. No "home cooked" snacks allowed. AV equipment available - charge $10.00 per item. No fund raisers allowed. Used for library functions, but they try and schedule ahead so group is reasonably sure that it won't get bumped at the last minute. Edina Hennepin County Library (on 50th Street) 922 -1611 Seats 60 -65 persons. No charge for non - profits. Slide projector and 16mm projector available at no charge. Available only when library is open 10:00 or 12:00 noon -5:00 p.m. or to 9:00 p.m. Monday, Tuesday and Wednesday. Banks: Marauette Bank Edina (920 -2662) Community Room will be open approximately mid - February. Capacity 50 - available early or late - not during bank hours because of parking limitations. From 7:00 a.m. -9:00 a.m., after 5:00 p.m. until 9:30 p.m. No charge to non - profits. (New) First Bank Edina (925 -7300) - on 50th Street Available during banking hours, primarily 9:00 -4:00 p.m., except no Fridays. Possible for later, if pay security guard fee of time - and -a -half. No charge for non - profits. No kitchen available. Seats approximately 100. Park in ramp, not in bank lot. Twin City Federal - (927 -5681) - on 50th Street Community room availability - very limited. Use mostly for bank training programs which has first priority. Seats 75. Open only during banking hours 8:45 -4:30 p.m. Monday- Thursday until 6:00 p.m. on Fridays. First Bank Southdale - no Twin City Federal on West 66th Street - no Junior Achievement Building - no Restaurants: Available for meetings - have room or area: Donaldson's (open special at 6:30 a.m.), .Pearson's, the Pantry, Byerlys, Jerry's, Perkins, Benjamin's. Hospital - No rooms available. APPENDIX L COMMUNITY USE OF SCHOOL FACILITIES - RULES AND REGULATIONS A. Priorities for Facility Usage To make maximum usage of Community Center facilities with minimum conflict, it is necessary to arrange groups on a priority basis as follows: Priority Listing of Groups For Use of School Facilities 1. All directly related school activities such as musical events, P.T.A. meetings, athletic events, school productions, staff meetings, etc. 2. Community Education sponsored activities. 3. Community Governmental Activities. (Park & Recreation, etc.) 4. All other community groups such as: a. YMCA b. Scouts c. Church groups d. Etc. 5. Commercial Groups These organizations are profit- making, business organizations. They include piano teachers, dance teachers, commercial schools, and so on. B. School Priority 1. School sponsored activities (games, practices, rehearsals, performances, etc.) need to be scheduled with the Community Center Office. Priority will be given to such activities which are scheduled for the school year by August 1st. Thus, requests for the 1982 -83 school year should be submitted by August 1, 1982. _APPENDIX M To: Building Principals or their assigned designees. From: Administrative Cabinet Facilities Committee. Re: Approved guidelines for processing, "Building Use Permits ". The guidelines listed below were approved in our E ',ay 1975 meeting., All building prin- cipals or their designees are asked to `use the guidelines to process all building use requests,. General guidelines: All - requests for use of building facilities- are -to be initiated in the prim - cioal's office'. Building Use Permit forms and instructions .related to each request are to be processed by the principal or his disignee. 2. A master calendar for all permits approved by the principal or his. designee will be maintained in Mr. Pryor' s'office. A phone call to his secretary prior to' the approval of any permit will often avoid conflicts for the school system and the applicant. 3. A master calendar of the approved permits for each building will be main- tained in the principal's office or the operations office. 4. Copies of the approved permits are to be forwarded to all appropriate parties. Specific instructions regarding use of facilities, equipment, supervision, custodial services and financial costs to the applicant .must be clearly stated on the request form. Th' applicants must be informed that they are responsible for any damages involving equipment or facilities. 5. Present school district policies indicate the following priorities for groups or individuals reques ng the use of school facilities: a. School, P.T.A., Community Education and CRP programs. b. Park and recreations programs. c. Y.M.C.A., Y.W.C.A. and church programs. d. Other individual residents or community groups. 6. The following nights have been tentatively assigned for school or P.T.A. sponsored programs: -. a. Fonday, Thursday, Friday - -- assigned to secondary schools. b. Wednesday - -- church night, avoid scheduling school programs on this night. c. Tuesday - -- assigned to elementary schools. If you wish to schedule a program on another night - -- you must clear this request with the other principals in your attendance area. 7. The principal or designee will have the authority to approve or disapprove all requests for facilities., equipment and custodial services. He will be responsible for all communications with the applicant and the financial res- ponsibil;ities arranged with.the approved group. He will be responsible for communicating this information to Mr. Pryor's office. Pg. 2. (Facilities contd.). (APPENDIX M continued) 8. The principal or his designee will be responsible for each group using building facilities. He will have the authority to cancel any group not following the instructions specified in the original request. If it becomes necessary to cancel a group; the principal will be responsible for this communication to the applicant and proper notification to Mr. Pryor's office. 9. All principals are encograged So establish o firm calendar earlX in the sc year or all groups planning to use building Facilities. If a change in calen �LMe%s it shy our ld be clearly understood that school sponsored programs take preference over other approved groups. It is mandatory that the cancelled ro be notified at least fourteen days prior to thgjr annrgv_ reservation I�fr ryor's office should be notified of this change. 10. If any approved group cancels their reservation during the year this infor- mation should be recorded on the building calendar and Mr. Pryor's office should be notified. 11. The following time line has been approved for all scheduling groups: a. School, P.T.A., Community Ed. and CRP programs - -- by Sept. 1. b. Park and recreation programs - -- by Sept. 15. c. Y.M.C.A., Y.W.C.A. and church groups - -- by Oct. 1. d. Other individuals or groups - -- by Oct. 8. 12. All park and recreation approved programs will be cleared as early as possible with the principal via a phone call from the park board office. Building permit forms will be initiated at the park board office and forwarded to the principal's office for final approval. Questionable requests by any interested applicant not considered a part of the regular park board program should be referred to the building principal. 13. Principals or their designees are encouraged to assist the applicant with the permit form at the time of application. You are encouraged to discuss all proced- ures relating to use of facility use of school equipment, supervision of all participants and spectators, requests for custodial services and any financial responsibilities. Please discuss communication procedures regarding a change in the calendar for the applicant or the school. 14. At the present time, it is the intention of our Superintendent to not charge a rental fee for the approved groups. It should be clearly understood that added costs to the school district in the form of custodial or cook services required by services rendered to these groups will be the responsibility of the approved groups. Please notify '.'r. Pryor's office of the charges. All billing will be handled through his office. Such items as: a. Custodial overtime pay - -- approximately $10.00 /hr. b. Cook overtime pay. C. Overtime costs will be shared by all non - school groups using the building on a given night. d. Programs using paid instructors must be sponsored by P.T.A., Community Ed., CRP and Park Board groups only. e. All approved groups will be responsible for damages to equipment or facilities. If a problem develops the principal will notify the applicant and Mr. Pryor's office and they will be billed accordingly. EDINA FAMILY CENTER Director T7 Teachers Child Care Coordinators Aides Aides EDINA KIDS CLUB Director T Office Manager Program Coordinator Recreation Leaders Secretary EDINA PUBLIC SCHOOLS ORGANIZATION OF COMMUNITY SERVICES Administrative Line Superintendent of Schools I Coordinator of Community Services and Facilities COMMUNITY RESOURCE POOL Director I Assoc. Office Supvr. Manager Schedulers Trainer SWIM PROGRAM Pool Supervisor Life Guards I Swim Instructors EDINA COMMUNITY CENTER Coordinator of Community Education SUMMER SCHOOL Supvr. Supvr. for Make- for up Classes Develop- mental Classes Instructors Instructors COMMUNITY DRIVER EDUCATION EDUCATION Coordinator of Supervisor Community Education Instructors Program Program Supvr. Supvr. (Clerk/ Secre- Supvr. tary) Instructors Instructors a m z 0 x EDINA PUBLIC SCHOOLS Organization of Community Services Governance Bodies EDINA BOARD OF EDUCATION EDINA COMMUNITY SERVICES AND FACILITIES BOARD COMMUNITY FAMILY CENTER RESOURCE POOL ADVISORY COUNCIL ADVISORY COUNCIL COMMUNITY EDUCATION KIDS' CLUB ADVISORY COUNCIL ADVISORY COUNCIL a -v m z 0 x APPENDIX P Community Services Governance Community services are the ultimate responsibility of the Board of Education and shall tie under its general direction. The folIowing.responsibiIities and functions are delegated by that Board to the Community Services Board. - -1: To establish, appropriate policies and to monitor- policy-consistency for the community services program. 2. To review and approve, subject to'final action by the Board of Education, tax levies and budgets for the community, services program. 3. To establish appropriate space utilization policies and to monitor space. utilization of the Edina Community Center, as. well as other spaces available in,school buildings, and in the community for community services program. 4. To assess and address on an ongoing basis the needs of the community for growth and direction of the community services program. 5. To report annually to the Board of Education and the City Council and, as appropriate,,make recommendations to each body. 6. To adopt and amend By -Laws, as appropriate, subject to review and approval by the Board of Education. The Community Services Board shall consist of the following members: 1. The chairperson, or his /her council member designee, from each of the various community service advisory councils (Edina Family Center, Community Resource Pool, Community Education, and Edina Kids Club.) 2. One member of the Edina Board of Education and one member from the Edina City Council. 3. One member of the Edina Park and Recreation Board. 4. Three community representatives at large, one to be appointed by the Edina Board of Education, one to be appointed by the Edina City Council, and one to be appointed by the Community Services Board. 5. The Coordinator of Community Services who shall serve as an ex- officio, nonvoting member and as principal staff officer. Policy adopted: INDEPENDENT SCHOOL DISTRICT 273 Edina, Minnesota EDINA PUBLIC SCHOOLS SELECTED DATA RELATING TO ENROLLMENT PROJECTIONS AND FACILITY NEEDS 1987 -88 / 1996 -97 May 1987 TABLE IV ENROLLMENT PROJECTIONS 1986 -87 through 1991 -92 Actual Survival Grade 1986 -87 1987 -88 1988 -89 1989 -90 1990 -91 1991 -92 Ratio* PK 21 21 21 21 21 21 K 340 350 396 411 443 348 .940 1 359 371 382 432 448 483 1.090 2 373 384 397 409 462 479 1.070 3 347 398 409 423 436 493 1.066 4 366 374 429 441 456 470 1.078 5 307 392 400 459 472 488 1.071 6 361 323 412 421 483 496 1.051 Sp. Ed. 21 21 21 21 21 21 PK -6 2495 2634 2867 3038 3242 3299 7 407 397 355 453 463 531 1.100 8 416 424 413 370 472 482 1.041 9 470 431 439 428 383 489 1.035 7 -9 1293 1252 1207 1251 1318 1502 10 544 482 442 450 439 393 1.026 11 674 546 484 444 452 441 1.004 12 634 681 552 489 449 457 1.010 10 -12 1852 1709 1478 1383 1340 1291 7 -12 3145 2961 2685 2634 2658 2793 PK -12 5640 5595 5552 5672 5900 6092 Data reflect September 19 PK -12 enrollments and the September 19 census for Ages 0 -4. *Survival ratios are based on the cohort method. +30 +20 +10 P E R C E N 0 T C H A N -10 G E lKil -30 -40 TABLE VII ENROLLMENT COMPARISONS K -6 C )2 7 -9 10 -12 n w r m C .-r rr P E R C E N. T C H A N G E +60 +50 +40 +30 +20 +10 0 -10 -20 -30 -40 -50 -60 86 -87 ENROLLMENT PROJECTION COMPARISONS 7 -9 K -6 10 -12 87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97 s SCHOOL YEAR -a a r m 0� N U M 8 E R 0 F R 0 0 M S 150 140 130 120 110 11' ELEMENTARY ROOM NI 11)')' NO PROGRAM OR FACILITY MOO I I I CAT ION 87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 SCHOOL YEARS Rooms Needed is Available 93 -94 94 -95 95 -96 96 -97 9 t r r (119) MIA U.81110-i View -29 r View -45 ichoo1 -45 11 T% 87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97 SCHOOL YEAR a Co r m N ADMINISTRATIVE RECOMMENDATION ELEMENTARY FACILITY UTILIZATION 1987 -88 / 1996 -97 — • — — Rooms Available Rooms Needed 1986 -87 (109) 1989 -90 (125) Quadrant Schools -107 Quadrant Schools - 108 Community Center - 2 Community Center - "11 1987 - 88/1988 -89 (119) South View Valley View - 2 - 4 Quadrant Schools -108 1990- 91/1996 -97 (140) Community Center - 11 Quadrant Schools - 108 Community Center - 11 Highlands -: 21 86 -87 87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97 SCHOOL YEAR DOB ao r M 64 I M E M O R A N D U M TO: Kenneth Rosland, City Council and School Board FROM: Craig Larsen, City Planner SUBJECT: Population and Housing Characteristics Attached are several graphics illustrating characteristics of the population and housing of Edina. The data is primarily from the 1980 census. In some cases earlier census information is included for comparison purposes. Projections are by City Staff and the Metropolitan Council. Population City population peaked in 1975 at 49,736 persons. Since then our population has declined to 44,940 in 1985. Estimates for 1986 indicate that our population decline may have ended. Our population rose to 45,523 in 1986. City Staff estimates our population may rise to near 50,000 by the early 1990's. This is dependent on a continued growth in housing units and stabilization of family size. Dwelling Units The 1980 Census counted 18,615 dwelling By January 1986 the number of dwelling units 19,507. Staff expects an increase to 21,458 projection does not include development of t (gravel pits north of 494 between France and could significantly increase our projection. units in the City. had increased to units by 1990. This he Hedberg property York Avenues), which Single Two TownHouse Apartment Total Family Family 1980 Census 11,947 278 554 5836 18,615 Units Added 1979 -85 322 98 149 323 892 12,269 376 703 6159 19,507 1990 Projection Single Family Two Family Townhouse and Apartments Rental 4,429 Coop 356 Condo 3,127 Household Size 12,950 596 7,912 TOTAL 21,458 Average household size has slowly but steadily declined from 3.4 persons per dwelling unit in 1970 to 2.34 persons per dwelling unit in 1986. This decline is expected to continue through 1990 when it will be at approximately 2.31 persons. One and two person households accounted for 60% of all households in 1980, compared to 40% in 1970. Age The median age in 1980 was 39 1/2 years, up from 31 1/2 years in 1970. The median age for Edina is approximately 10 years greater than the average for Hennepin County. Between 1970 and 1980, the number of individuals 65 and over increased from 3,518 to 6,691. During the same period the number of individuals 18 and under decreased by over 5,000 persons -from 17,007 in 1970 to 11,642 in 1980. AGE 2! 15 14 un VEMALE MALE NUMBER OF PERSONS •:M 65 + 55 - 64 45 - 54 35 - 44 AGE _ 25 - 34 19 - 24 14 - 18 5 - 13 Under 5 4--- 5000 -- - - -- ­u l uuu U FEMALE 1000 2000 3000 4000 5000 MA LE NUMBER OF PERSONS 1970 1 9 80 ED IN A / H E N N E P I N CO. AGE /SEX P Y R A M I D 1.0 °% Females Males 1 970 VS. 1 980 EDINA AGE /SEX PYRAMID I� � 1 / t r i r 7- I � /770 I io / 1.50 1.0% 0.5% Females Males 0.5% 1.0% 1.5% 45 40 35 30 25 t MEDIAN AGE 1960 1970 1980 HOUSEHOLD SIZE 1970 -1980 6+ ®1980 5 � 1970 4 PERSONS 3 PER 0- r/. /./� /'. //�iOO HOUSEHOLD 2 1 ////� 5 10 15 20 25 30 35 PERCENT OF ALL HOUSEHOLDS PERSONS PER HOUSEHOLD ti 2 PERSONS PER, HOUSEHOLD i ycsu 2.34 20,000 15,000 TOTAL HOUSING UNITS 10,000 5,000 NUMBER OF HOUSING UNITS J , G O / 1950 1960 g ( 1 70 1980 .' 19,507 8,655 TOTAL HOUSING UNITS 18, 00( 17, 000 16, 000 000 'a, 000 .3, 000 l� GROWTH IN HOUSING UNITS 1970 -1 980 "" I yIL 1973 1974 1975 1976 1977 1978 1979 0 HOUSING TENURE 1980 NUMBER OF PERSONS IN OWNED UNITS ail NUN113ER OF PERS014S IN RENTAL UNITS 16% Single Family Dwellinqs 826 MLIIti- Family 1970 HOUSING TYPE Single Family Dwellings 660 A- lulti-- Family ///Dwellincjs 340 1980 Single Family Dwellincs 620 / multi Fancily Dwellings 380 1990 AV,. . yy Lp ......8:... ....... . ... .. ., ............. .. �.. .� . .......... . ........... �.....U.M.01.:l. .YY� ..• I..Y Y. ...Y• 1... Fam Y.. • Yi :w 1986 -87 M"OR ACTION AGENDA ITEMSi July 1986 14 Board Organization 14 Board Performance Review 14 Major Action Agenda 28 Major Action Agenda 28 Statement of Mission 28 Food Service Budget August 1986 11 No Meeting 25 Statement of Mission 25 Food Service Budget September 1986 6 Board Working Retreat 8 General Assumptions on Five Year Planning 22 General Assumptions on Five Year Planning 22 1987 -88 Tax Levies 22 1986 -87 Strategic Review 22 1985 -86 Curriculum Studies October 1986 13 1987 -88 Tax Levies 13 1986 -87 Strategic Review 13 Class Size 27 Five Year Enrollment Projections 27 Technology Update November 1986 10 Five Year Enrollment Projections 10 Five Year Financial Assumptions /Projections 10 Secondary Curriculum Proposals 18 (Tuesday) Board Visit to Valley View Junior High School Classroom visits in afternoon Informal meetings with school staff after school Informal meeting with parents in evening 24 Five Year Financial Assumptions /Projections 24 Secondary Curriculum Proposals 24 Five Year Staffing Analysis December 1986 8 Long Range Facility Review 8 Kindergarten Center Plans 22 No Meeting Action Discussion Discussion Action Discussion Discussion Action Action Workshop Discussion Action Discussion Discussion Reports Action Action Report Discussion Discussion Action Discussion Discussion Action Action Report Discussion Progress Report January 1987 12 Long Range Facility Review 12 Board and Superintendent's Midyear Performance Review 12 Changing Learner Task Force 26 1987 -88 General Fund Budget 26 1987 -88 Calendar February 1987 3 (Tuesday) Board visit to Countryside Elementary School 9 1987 -88 Budgets: Community Education, Food Services, Transportation, and Debt Redemption Funds 23 1987 -88 Capital Expenditures Budget 23 1987 -88 Calendar March 1987 2 Board Budget Workshop 3 (Tuesday) Board visit to Concord Elementary School 9 All 1987 -88 Budgets 23 1987 -88 Class Size April 1987 13 PTA Council 13 District and Board Study Committees 27 District and Board Study Committees 27 Meet with Representatives of Teaching Staff 27 Changing Learner Task Force May 1987 11 Review of Testing Program 19 (Tuesday, 8 pm) School Board Election 19 Strategic Review June 1987 8 Strategic Review Assessment 11 (Thursday, 7 pm) Acceptance of Graduates 22 Board and Superintendent's Performance Review Action Discussion Preliminary Report Superintendent's Recommendation Discussion Superintendent's Recommendation Superintendent's Recommendatior Action Workshop (5 -9 pm) Action Report Report Reports Reports Discussion Final Report Report Action Superintendent's Report it Discussion r Action Discussion II DISTRICT ADMINISTRATION Independent School District 273 5555 West 70th Street Edina, Minnesota 55435 944 -3613 SUPERINTENDENT OF SCHOOLS Dr. Raymond P. Smyth ACTING DIRECTOR OF EDUCATIONAL SERVICES Ann Kuster DIRECTOR OF BUSINESS SERVICES Dr. James A. Hamann DIRECTOR OF EMPLOYEE RELATIONS James D. Chapman COORDINATOR OF INFORMATION, TESTING AND DISTRICT PROGRAMS Armi Nelson DIRECTOR OF SPECIAL EDUCATION Dr. Marcia C. Carthaus COORDINATOR OF K -12 CURRICULUM AND INSTRUCTION David A. Vick COORDINATOR OF MEDIA AND TECHNOLOGY SERVICES Douglas S. Hed Edina High School, 829 -5742 COORDINATOR OF SECONDARY OPERATIONS AND DATA PROCESSING Duane A. Bell COORDINATOR OF VOCATIONAL AND COMMUNITY EDUCATION Rodney P. Brannon Edina Community Center, 927 -9721 DIRECTOR OF EDINA COMMUNITY CENTER Douglas N. Johnson Edina Community Center, 927 -9721 •f� ,y r� 1� i d � ar Z > Y rn a a � �U) J J W J UJI Z= au U W W 0 t- ¢_ 0 W a Z 0 rn Z= ZU t- a Z VyY ZJU a C t WOy a�~ O� 0aL JJU Fc W 0i Y � is m er z 0-3 0 ABOUT THE BOARD ME3 SARAH JONES (MRS. DOUGLAS) Chair Elected 1983, 86 Term expires 1989 4701 Aspasia Circle 55435 Home: 926 -2311 MARILOU BIRKELAND (MRS. PAUL) Vice Chair Elected 1984 Term expires 1987 6709 Parkwood Lane 55436 Home: 938 -7790 JAMES D. MOE Treasurer Elected 1982, 85 Term expires 1988 Attorney, Cargill 6519 Creek Drive 55435 Home: 944 -1547 Business: 475 -6372 NANCY GLEASON (MRS. LEE) Clerk Elected 1981, 84 Term expires 1987 6001 Ashcroft 55424 Home: 920 -0809 Business: 874 -6798 NANCY.ATCHISON (MRS. THOMAS) Elected 1976, 79, 82, 85 Term expires 1988 6512 Warren 55435 Home: 941 -3508 GEORGE C. HITE Elected 1973, 76, 79, 82, 85 Term expires 1988 Vice President, Target Stores 4720 Aspasia Circle 55435 Home: 927 -4885 Business 370 -8888 MANCEL MITCHELL Elected 1986 Term expires 1989 Chief of Police, St. Louis Park 5137 Juanita Avenue 55424 Home: 926 -1502 Business: 924 -2606 DR. RAYMOND P. SMYTH (Ex Officio) Appointed 1986 Superintendent, Edina Schools 944 -3613 FUNCTIONS OF THE BOARD The School Board is the "board of directors" forthe Edina School District. The Legislature has assigned the "care, management and control" of the school system to the Board. The Board establishes budgets, hires staff, provides facili- ties, establishes curriculum, determines policy and generally provides for the educational needs of Edina students. The Board must comply with laws and regula- tions enacted by the Minnesota Legislature and the State Department of Education. These direc- tives cover such things as tax levy limits, pre- scribed minimum curriculum and labor relations. Members of the Board of Education have no authority as individuals; they have authority only as they meet together as a Board. The Edina Board of Education consists of seven members elected at large on the third Tuesday in May. They hold office for overlapping three -year terms. Board officers are elected from the Board annually to serve July toJune30.The Superintendent of Schools is an ex officio (non- voting) member. There are permanent committees of the Board. The Personnel Committee oversees negotiations with employee groups on terms and conditions of employment. The Policy Committee reviews proposed changes in Board policy. The Curricu- lum Committee assists in the identification of the District's educational development and curricu- lar policy issues. The Planning Committee coordi- nates the Board's planning processes and reviews financial procedures and budget for- mats. Additionally, members serve on the Meet and Confer Committee and confer with employee groups on educational matters other than terms and conditions of employment. THE SUPERINTENDENT'S ROLE The Superintendent is appointed by the Board as the "chief executive officer" of the District. He is responsible for carrying out Board objectives on such matters as policy, budgets, staffing and curriculum. He is also a principal advisor to the Board on educational matters. He prepares and recommends budgets; employs staff (subject to Board approval); administers school facilities, services, and programs; assigns staff; establishes school attendance boundaries; and formulates and implements rules and procedures consistent with Board policy. The Superindentent leads and supervises the administrative team which assists him in the con- duct of his responsibilities. MEETINGS, DATES AND PLACES The Board has two scheduled business meet- ings a month except for August and December when only one meeting will be held. Usually, the meetings are scheduled for the second and fourth Mondays of each month; there are excep- tions. Check the calendar on the back of this page for exact dates. All meetings begin at 7:00 p.m. and are held at the Community Center at 5701 Normandale Road. The Board also conducts a number of special meetings and workshops during the year. These meetings are devoted to an in -depth review of a topic of special significance. Notices of the time, place and purpose of special or workshop meet- ings are posted in the District Office (Cahill School) and in the Edina Sun. BOARD ACTIONS The Board's business meetings are the times during which the Board, in formal session, meets to take action (by approval or disapproval) on those matters that it must, by law, decide. Actions can be taken at special meetings but only if the notice of that meeting states the action to be considered. The Board does not take action at workshop meetings. AGENDA The meeting will proceed in accordance with the printed agenda. Copies are available to all who attend the meeting. Agendas are prepared on the Wednesday pre- ceding the meeting day. Persons wishing to be placed on the agenda should contact the Superin- tendent or Chairperson a week in advance of the meeting. ITEMS NOT ON THE AGENDA Persons who wish to address the Board regard- ing a matter not contained on the agenda may do so during the agenda period identified for "Hear - ings of Individuals." They are asked to identify themselves. OPEN MEETINGS All meetings of the Board and its committees are open to the public. THE CHAIRPERSON The meetings are conducted by the Chair- person or Vice Chairperson. It is their responsi- bility to keep the discussion on one agenda item at a time, allow for full participation by each Board member, staff representatives and inter- ested citizens, move the deliberation to a timely conclusion and otherwise see that the proceed- ings are conducted in an orderly manner. Parti- cipants are asked to secure recognition from the Chairperson before speaking. PROCEDURE AF MEETINGS The Board first considers action items. Most of these matters have been discussed by the Board at a previous public meeting. Following the "Action" items, the Board hears from citizens and staff who have asked or been asked to make special subject presentations to the Board. Hearings of persons regarding mat- ters not listed on the agenda follow. The Board then considers matters identified on the agenda as "Discussion" items. Many of these matters will be "Action" items at subsequent meetings. The "Information" items listed on the agenda refer to written reports submitted to the Board with the agenda and generally are not discussed during the meeting. Questions or comments related to these reports are appropriate. Meetings of the Board sometime seem to move very rapidly. Visitors at its meetings should be aware that Board members receive information on agenda items several days before each meet- ing. Many of the reports, financial statements, and other materials are not read in full at the meeting because the members are already famil- iar with them. This procedure provides time for discussion of other important matters and for hearing members of the staff and interested citizens.