HomeMy WebLinkAbout1987-05-11_COUNCIL MEETINGINDEPENDENT SCHOOL DISTRICT 273
JOINT MEETING OF EDINA BOARD OF EDUCATION AND EDINA CITY COUNCIL
BRAEMAR CLUB HOUSE
8:00 p.m. — May 11, 1987
AGENDA
Reports
Community Services Task Force
James Hamann and Leslie Turner
Housing and Population Statistics
Enrollment and Facility Projections
James Chapman
Discussion
Community Education Questionnaire
Rod Brannon and Karen Knudsen
Adjournment
•
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INDEPENDENT SCHOOL DISTRICT 273
0 5701 NORMANOALE ROAD • EOINA, MINNESOTA 55424
612- 927 -9721
Recommendations
1986
;W, a r e. , e Ile., o..
1. Recommendation: Avoid duplication of programs and increase community
communication and coordination.
Action: Establishment of a 42 member Community Networking
Committee.
2. Recommendation: Expansion of programs for senior citizens.
Action: Community Education has developed or expanded the
class offerings to senior citizens. Some of these
are:
1.
2.
3.
3. Recommendation:
Defensive driving class 4. Physical Fitness
Aqua Aerobics 5. Woodworking
Travel film series 6. Bridge, etc.
Development of a program that deals with family issues.
Action: Development and implementation of 'Peoplemaking'.
4. Recommendation: Integrate high technology into the Community Education
Computer Center.
Action: A. Sold commodore computers and purchased 8 IBM
computers.
B. Purchased compatible IBM software in the areas
of:
AN EQUAL OPPORTUNITY EMPLOYER
1. Word Processing
2. Planning & Decision Making
3. Disc Operating Systems
4. Appleworks
5. Lotus
5. Recommendation: Expanded programs for students and adults with disabilities.
Action: Establishment of a 14 member committee to assess the
needs and interests of community residents with
disabilities.
Action: John Keprios and Rod Brannon serve on a steering committee
that will develop and implement recommendations of the
above committee in consort with Bloomington, Eden Prairie,
and Richfield.
May 12, 1987 School Board Meeting 7 -8 p.m.
Joint Meeting with City Council, 8 p.m.'
PRESENTATIONS
(8- p.m.)
COMMUNITY
SERVICES
TASK FORCE
FINAL REPORT
By Co- Chairs
Leslie Turner
City Council
James Hamann
Edina' School s
'Committee
ay TaREF
.Bob Bottolene
Mike Kelly
Bob Kojetin
Dennis Maetzold
Elie Reid
Sue Welna
Greg Winter
The Community
George Hite
Sarah Jones
Armi Nelson
Ray Smyth
The Schools
EDINA
POPULATION
AND HOUSING
REPORT
By Craig Larsen
City Planner
Members of the City governance present were Mayor Wayne Courtney, Council
Members Peggy Kelly, Leslie Turner, Fred Richards, and Glenn Smith and
City Manager Ken Rosland.
Almost a year ago Strategic Need IL was determined to be:
To conduct a comprehensive study of those community services for which
school districts are usually responsible. This study shall include
the identification of a mission statement for community services, an
examination of community services governance, a review of community
services facility needs, consideration of community services costs,
and identification of options and recommendations relating to
utilization and management of the Community Center Building.
A task force was appointed and during the year the work was
accomplished.
An inventory of space utilization at the Center in summary:
% Total
Leaseable
A. Full Time Tenants /Users # Sq. Ft. Space
1) Tenants. 49,131 26%
2) Reduced Rent Tenants 11,236 6
(Includes district related
programs such as CRP, Kids
Club, and other groups)
3) Edina School District 40,875 21
4) Community Education 10,700 6
(Exclusive use only)
B. Scheduled Space 80,058 42
TON
A study of costs showed a range of 20 cents an hour per participant in
RP to an hour per participant in the swim program.
.The Committee recommended the organization of a Community Services Board
consisting o .the following members:.
1. The chairperson, or his /her .council member designee, from each of the
various community service advisory councils (Edina Family Center,
Community Resource Pool, Community Education, and Edina Kids Club.)
2. One member of the Edina Board of Educgtiog and one member from the
Edina City Council.
3. One member of the Edina Park and Recreation Board.
4. Three community representatives at large, one to be appointed by the
Edina Board of Education, one to be appointed by the Edina City
Council, and one to be appointed by the Community Services Board.
5. The Coordinator of Community Services who'shall serve as an
ex- officio, nonvoting member and as principal staff officer.
.The Board will be empowered by the School Board to a relationship like
the Park and Recreation Board has with the City Council.
Call the District Office, 944 -3613, Ext. 26, for a copy of the complete
report.
Craig Larsen gave the joint meeting a brief report on population and
housing based on 1980 census information with updates by the City and
Metro Council.
Population 1975
1985
1986
early 1990's
49,736
peak
44,940
low point
45,523
today
50,000
estimated
Edina Public Schools/ 5555 West 70 Street /Edina, MN 55435/944 -3613
2
Dwelling
Single
Two
Twin
Units
Family
Family
House Apartments Total
1W
3r,_W
—Tr$--
—31w- 5,836 18,615
1985
12,269
376
703 6,159 19,507
1990
12,950
596
7,912 21,458
Household 1970 - - -3.4 persons
Size 1986 -- -2.34
1990 -- -2.31
One- and Two - person households
1970 - - -40% of households
1980 - - -60% of households
Median 1970 -- -31.5 years old
je 1980 -- -39.5
The median age for Edina is approximately ten years greater than the
average for Hennepin County.
Call the District Office, 944 -3613, Ext. 26, for a copy of the complete
report, which contains many excellent graphs.
EDINBOROUGH
The remaining units at the beautiful new Edinborough project should be
CONDOS
sold by the end of the year, according to Gordon Hughes, Assistant City
302 OF 392
Manager.
UNITS SOLD
TO DATE
44% of the buyers are prior Edina residents and 24% have parents who.now
live in Edina.
By Gordon Hughes
Ass't City Manager
61% of the owners are 20 to 39 years of age.
85% of the owners are single.
The average adjusted gross income of buyers is $27,000.
The project is in Edina but in the Richfield School District. Thus far,.
however, there are only five children in the project.
POPULATION TRENDS
Jim Chapman, Director of Personnel Services, presented an abbreviated
A 10 -YR. PROJECTION
version of the Edina Schools population projections, explaining there is
immediate growth in the elementary grades with a leveling off after.
By Jim Chapman
1990 -91 and a 30% increase of present size; decline in junior high next
Director
year and then a continuous upward trend to +50% present size by 1996; and
Personnel Services
a decline in senior high school until 1991 -92 and then upward to our
present size by 1996 -97. He then related these population trends to use
of classroom spaces. Call the District Office at 944 -3613, Ext. 26, for
a copy of the full report.
A
Community Education Coordinator Rod Brannon reported briefly on
COMMUNITY
directions he and his Board had taken from the two governing bodies
EDUCATION
last year and then took advantage of the moment and asked each member to
NEEDS
speak about their present needs for community education.
ASSESSMENT
OF THE CITY
Some of the ideas:
AND SCHOOLS
More courses for senior citizens with consideration for their
transportation needs.
By Rod Brannon
Volunteer opportunities for young people.
Coordinator of
More men's activities, perhaps "club" activities with luncheons.
Community Education
Alcohol and drug abuse programs for adults, including working with
Programs
policy statements of various organizations as they apply to drugs
and "manage" the information already available.
Integration of the Park and Rec master plan with the activities of the
new Community Services Board.
Delivery of some of the senior citizens courses at the Senior Center,
at Edinborough, and-other locations.
Programs for troubled kids.
Cooperation on classes in the high school as enrollment declines,
offerings to students and adults.
Research about the appropriateness of current courses. Have we made
adjustments to changing students, families, life styles?
Make parents better partners in the learning process - -with homework,
as better advocates for their children, better handling of
conferences, etc.
Attracting people who do not have children in the schools into the
program area.
3
Service and volunteer opportunities for students.
Day care needs education for single mothers.
Aid to people to help them in linkage to resources, both educational
and human service organizations -- taking a first step.
Chair Sarah Jones thanked the many presenters for their timely reports,
Bob Kojetin and the Park and Recreation Department for the use of the
beautiful Braemar Golf Club, and the Club management for coffee and an
Edina green and white decorated cake enjoyed by the Council, Board, and
audience of 40 people.
ACTION REPORTS
(Passed at the 7 -8 p.m. Board of Education Meeting.)
CONTRACT
The Board approved a contract effective Julyll for ROBERT LYNCH, new
FOR
principal at the'Senior High School. From
his record:
ROBERT LYNCH
Boston College H.S., Boston, MA, 1953
NEW PRINCIPAL
B.A., Catholic University, Washington, D.C., 1958, Psychology and
AT THE HIGH SCHOOL
Speech
M.A., Catholic University, Washington, D. C., 1959, Metaphysics and
Religious Studies
M.Ed., Florida Atlantic State University,, Boca Raton, FL, 1967,
Counseling and Curriculum Administratiion
Specialist Degree, University of Minnesota, Minneapolis, MN, 1972,
Ed. Admin.
Ph.D. in process, University of Minnesota
Teaching Experience
ewman ., W. Psalm Beach, FL, 1965 -69
Ramsey Jr. High, Minneapolis, MN, 1969 -71, Counselor
Administrative Experience
Phillips Jr. High, inneapolis, MN, 1971174, Assistant Principal
Phillips Jr. High, Minneapolis, MN, 1974;79, Principal
Minneapolis West H.S., Minneapolis, MN, 1979 -82, Principal
Minneapolis North Community. H.S., Minneapolis, MN, 1982 -86, Principal
Minneapolis Washburn H.S., Minneapolis., MN, 1986 -87
PARTIAL
LOIS ANDERSON requested and was granted a partial leave of absence for
LEAVE OF
the 1987 -88 school year. She will be .6 Secondary Gifted Education
ABSENCE
Resource Teacher.
RESIGNATION
Good wishes -to MAUREEN KULP, who resigned effective June -12 because she
will be moving out of the area. Kulp has taught Spanish at the high
school since 1980..
BIDS ON
Low bid of $29,878 was accepted for carpeting in two elementary schools,
CARPETING
Valley View Junior High School, and the Kindergarten Center at the Edina
Community Center.
NEW POLICY:
The new credo is one of the final productions of the extensive
EDUCATIONAL
discussions and writings by staff, parents, and students led by
CREDO
Superintendent Ray Smyth. j
FOR THE
EDINA SCHOOLS
"This credo will serve as the foundation for developing ways in which to
further articulate these beliefs toward the end that our actions are
consistent with these values."
A few changes were made according to recommendations by Board members at
the last meeting. The final wording is ash follows:
I
An Educational Credo for the Edina Schools
A Commitment to People: We care.
'In the Edina Schools we care about people. We are sensitive and
responsive to the needs and desires of students, parents, staff and
community members. It•is our goal to treat every person with respect,
fairness and compassion.
A Commitment to Excellence: We dare.
Excellence in education-'requires _ a riskj factor for everyone - -a daring
to try. Our goal is to continuously improve. Essential to this goal
is a dedicated, thoughtful and resourceful staff which motivates
students to learn; achieve,�and master skills by encouraging,
expecting and modeling growth, perseverance and success.
�l
f; 1.
EDINA PUBLIC SCHOOLS
Community Services Task Force
Kay Bach
Bob Bottolene
Jim Hamann*
George Hite
Sarah Jones
Mike Kelly
Bob Kojetin
fe
*Co- chairpersons
FINAL REPORT ON
STRATEGIC NEED II
FOR 1986 -87
May 11, 1987
Dennis Maetzold
Armi Nelson
Elie Reid
Ray Smyth
Leslie Turner*
Sue Welna
Greg Winter
P
10
Strategic Need II for 1986 -87 was adopted by the Edina Board of Education in
October of 1986. This interim report is for the purpose of informing the
Edina Board of Education of the progress toward accomplishment of the tasks
set out for Need II. A copy of the complete statement of the need is appended
to this report. What follows below is a report on each of the tasks inherent
in the TIME AND ACTION PLAN outlined for the need.
I. A task force will be appointed by the Superintendent in October 1986.
Membership of the task force will include the past chairpersons of the
Community Education Advisory Council and the Edina Community Center Board;
non -staff representatives from the Edina Family Center Advisory Council,
the Community Resource Pool Advisory Council, the Community Education
Advisory Council, the Edina Kids' Club Board, the Edina Community Center
Board, the Edina Board of Education, the Edina City Council; an at -large
community representative; the Director of Business Services; and the
Superintendent of Schools.
The persons listed below were appointed by the Superintendent:
Community Education
Advisory Council
Edina Community
Center Board
Edina Family Center
Advisory Council
Community Resource Pool
Advisory Council
Edina Kids Club
Board
Edina Board of Education
Edina City Council
At -Large from Community
Edina Public Schools
Director of
Business Services
Superintendent
Edina City Staff
(Suggested addition to
Task Force at first meeting)
-1-
Past Chair Representative
Kay Bach Dennis Maetzold
Mike Kelly Elie Reid
Sue Welna
Armi Nelson
Greg Winter
George Hite
Sarah Jones
Leslie Turner
Bob Bottolene
Jim Hamann
Ray Smyth
Bob Kojetin
Jim Hamann and Leslie Turner were named as co- chairpersons
of the task force. A first meeting of the task force was
held on November 18, 1986, at which time the group was
organized into three working subcommittees to specifically
address the tasks set out in the TIME AND ACTION PLAN.
Mission Sub - committee (to address paragraph two of the
Time and Action Plan
George Hite Elie Reid
Armi Nelson Ray Smyth
Inventory and Space Sub - committee (to address paragraphs
three and five of the Time and Action Plan)
Kay Bach Sarah Jones
Bob Bottolene Leslie Turner
Cost Analysis Sub - committee (to address paragraph four of
the Time and Action Plan
Jim Hamann Sue Welna
Mike Kelly Greg Winter
Dennis Maetzold
A second meeting of the entire task force was held on
January 20, 1987, at which time the sub - committees
presented information regarding their respective tasks.
II. The task force will develop an overall statement of mission for community
services which embodies the essence of the existing statements of mission
already established by several of the programs. This statement of
mission will be complete in January of 1987.
The Mission Sub - committee developed a statement of mission
mission which is as follows:
The Community Services Program of Edina Schools strives to
serve the entire Edina Community in responding to
educational, recreational, cultural and social needs. It
serves as a catalyst for developing individual potential,
solving community problems, increasing a positive sense of
community, and improving community living.
To accomplish the mission of community services, a
cooperative effort will involve parents, families,
schools, religious organizations, social agencies,
government, and other groups within the community to
achieve optimum use of the community's human and physical
resources in addressing identified needs.
The community services program of the Edina Schools
encompasses those programs and activities for which the
school district has accepted responsibility (exclusive of
mandated elementary and secondary programs) independently
or in partnership with other community organizations
and /or which use school district resources.
-2-
III. The task force will review and prepare an inventory of all current
activities and space utilization at the Edina Community Center. A report
of this inventory will be presented to the Edina Board of Education in
January or February of 1987 as an interim report.
The Inventory and Space Sub - committee reviewed a notebook
entitled An Analysis, of Edina Community Center Space Usage
that had been prepared by Doug Johnson, Community Center
Director, in which records of the use of space in the
Edina Community Center for the past five years (since its
establishment in 1981) are set out in great detail. The
sub - committee has determined that this notebook is more
than adequate to complete the task set out in paragraph
three above. A summary of the space use at the Edina
Community Center as of October 1986 is as follows:
1. Leaseable
# Sq. Ft
A. Full Time Tenants /Users
1) Tenants 49,131
2) Reduced Rent Tenants 11,236
(Includes district related
programs such as CRP, Kids'
Club and other groups)
3) Edina School District
4) Community Education
(Exclusive Use only)
B. Scheduled Space
2. Non - Leaseable (Common Areas,
Halls, Restrooms, etc.)
Total Sq. Ft.
40,875
10,700
80,058
% Total
Leaseable
Space
25.5
5.9
21.3
5.6
41.7
3 F,, M Sq. Ft. TOM
136,000 Sq. Ft.
328,000
Used by
Comm. Service
Programs
CRP .5, Kids
Club 1.1
Comm. Ed. 3.7,
Fam. Ctr. 1.9
CRP .1, Kids
Club 4.7,
Comm. Ed. 12.7,
Fam. Ctr. 1.9
26.
A copy of the notebook is appended to this report.
IV. The task force will review the cost per participant associated with the
several community services programs in terms of levy support and user
fees. This report will be presented to the Edina Board of Education in
January or February of 1987 as part of the interim report (see #3).
The Cost Analysis Sub - committee determined that in addition
to the regular budgets or t e several programs under the
Community Services Fund there should be consideration given
to the district's overhead costs from the General Fund.
Another way of looking at these overhead costs would be as
indirect costs which are essentially the costs for
-3-
operating the building in which the major community services
programs are housed. These costs are shown on APPENDIX B.
A distribution of the district overhead costs to community
services programs on the basis of the space used in the
Edina Community Center building is shown on APPENDIX C. It
is necessary to note that the space used for Edina Family
Center classes is included with the Community Education
classes total. The significance of this is that some of the
overhead cost for the Edina Family Center program is bourne
by Community Education. The reason for this is that the
Edina Family Center is technically a part of Community
Education.
The Program Cost Analysis Matrix pages (APPENDICES D -F) are
calculated on the basis of participant hours (see column k
on matrix) rather than the number of participants. The
reason for this is due to the wide range in time for
activities among the several programs.
V. The task force will explore the possible long term use of locations other
than the Edina Community Center for some of the community services
programs and prepare a report in which the appropriate use of space is
prioritized. This report will be presented to the Board of Education in
April or May of 1987 as a final report.
The Inventory and Space Sub - committee examined the use of
the Edina Community Center and reported a summary of how
the building is being used in its response to Task III
above. Currently excess demand is occurring for gym time,
first floor space for pre - school programs, storage space,
and space for wellness /fitness classes (See APPENDIX G).
In June of 1987, the but will become available as the Edina
Gymnastics Association moves out. This will lessen the
pressure for multipurpose space at the Community Center,
but does not resolve the 3 - 6 p.m. conflicts. There is a
possibility that the freeing up of the but may lead to the
release of Concord School gym for basketball.
A review of facilities other than the Edina Community
Center in the community is as follows:
ELEMENTARY AND SECONDARY BUILDINGS
a. Elementary school buildings are fully utilized during the school
day and are projected to be at or beyond capacity over the next 8
years. Classrooms are available in all buildings after school
and in the evening. A survey of building principals concerning
gym use is attached (APPENDIX H). Elementary gyms are fully used
at night. Some gyms are available from 3:30 to 5:30 p.m.
-4-
b. Junior high schools will have a number of classrooms available
during the school day over the next 8 years (APPENDIX I), as well
as after school and in the evening.
c. The Senior High School will have little or no space available
during the school day.
CITY OF EDINA FACILITIES
City facilities are described in APPENDIX J. A variety of space is
available to the public. Most facilities are for events rather than
use on a regular daily basis. The city is studying the need for
additional space for the gymnastics program and the hockey and figure
skating programs. The results of these studies will affect the
inventory of space available (expected mid 1987).
EDINA CHURCHES
A sample survey of 15 churches in Edina revealed a wide range of
Policies regarding community use of church facilities. Policies vary
from no use by anyone other than members and then only for weddings
(St. Patrick's) to more liberal policies at Colonial, St. Albans,
Normandale Lutheran, Good Samaritan, etc. Fees vary from structured
(at Colonial: $25 for a classroom to $190 for the Great Hall) to no
fees or donation requested at smaller churches (St. Albans or Good
Samaritan). Groups using these facilities include Storefront /Youth
Action, Junior League of Minneapolis, Boy Scouts, Girl Scouts, AA,
Edina Women's Club, Interfaith Peacemakers, ABC, LWV, etc. Three
churches have gyms (Our Lady of Grace, Grace, St. Peters) and two
churches are planning to add them (Colonial and Normandale Lutheran).
The availability of the gyms to outside groups is very limited. The
churches which are growing seem to be focusing on recreational and
educational activities, creating their own "community services
programs ".
COMMERCIAL SPACE
A survey of commercial space available to the public is attached
(APPENDIX K). Availability is very limited and useable primarily for
meetings on an irregular basis.
PRIORITIES FOR USE OF SPACE
The Sub - committee reviewed the priorities for use of school district
space (APPENDIX L) and the Edina Community Center priorities
(Appendix M). These are generally being followed by the building
principals and Community Center director.
-5-
RECOMMENDATIONS
1.
After analyzing the use of space in the Community Center the
sub - committee recommends that no additional space be leased on a
permanent basis because it may have an adverse affect on current and
planned programs. Any changes in the balance of space useage would
have a financial impact and could change the concept of the Community
Center. The sub - committee refers the Board to the 1986 Community
Center Advisory Committee Report and Long Range Plan.
2.
The sub - committee recommends that Community Services programs consider
using classrooms in the junior high schools for further expansion of
daytime programs beyond the capacity of the Community Center. It is
apparent that elementary schools and the senior high school will have
little school day space available over the next 8 years. There is
potential for use of elementary school space before and after school
for community services programs; e.g. school age child care.
3.
a. A demand for gym space is heavy and will continue to be in the
future. The sub - committee thinks that communication between Edina
Park and Recreation and school building principals is extremely
important in maximizing the use of the gyms. We encourage
continued improvement in this communication. While we agree with
the district priorities for use of the gyms and with the building
principal's authority to administer those priorities, we recommend
that groups which use the gyms such as PTA's are aware of the
overall use of the facilities by the schools and the city and
attempt to do their scheduling in advance and avoid duplicating
existing programs. When last minute changes occur, groups should
consider using cafeterias or different times rather than bumping
previously scheduled events.
b. There is potential for PTA duplication of Community Education
And Park and Recreation activities and consideration should be
given to reviewing what kind of activities PTA's offer.
4.
The City has a number of facilities which could be used for meetings
and classes. The sub - committee recommends that Community Services
programs be aware of these facilities and consider their use.
Edinborough is a new and unique facility and its use should be
complementary to Community Services programs. The sub - committee
recommends that the City articulate priorities for use of its
facilities.
5.
The sub - committee recommends that the District Priorities for Use of
School Facilities are appropriate and that they be continued.
6.
A byproduct of the research of the sub - committee was a listing of
community facilities available for a variety of activities. The
sub - committee recommends that this list be completed and made available
to the School District and the City.
-6-
VI. The task force will develop a recommendation for an organizational scheme
in which the relationship of the several advisory boards and councils is
clearly defined. Attendant to this organizational scheme will be a
recommendation for an appropriate administrative line of responsibility.
Additionally, the task force will develop a recommendation on the
utilization and management of the Edina Community Center building. These
recommendations will be presented to the Board of Education in April or
May of 1987 as part of the final report (see #5).
The Task Force examined several administrative organizational schemes
and sought the input from the advisory councils of four of the
community services programs. The administrative organizational
scheme recommended by the task force features a new position
entitled, Coordinator of Community Services and Facilities, for
overall administrative responsibility for all community services
programs. A second position entitled, Coordinator of Community
Education, would have primary responsibility for the swim program,
summer school, driver education and community education. The
complete organizational scheme is shown in APPENDIX N.
The Task Force also examined the existing advisory boards for
Community Education, Kids' Club, Edina Family Center, Community
Resource Pool and the defunct Edina Community Center Board. It is
recommended that a new board be created entitled Edina Community
Services and Facilities Board, which would have overall
responsibility for all community services programs as well as the
Edina Community Center. The existing boards would be renamed as
councils and be represented on the new board. A schematic of this
recommendation is shown in APPENDIX 0. A listing of the
responsibilities for the Edina Community Services and Facilities
Board and its membership is set out in APPENDIX P.
-7-
APPENDIX A
NEED II.
Tocond-uct a comprehensive study of those community services for which school districts
are usually responsible. This study shall include the identification of a mission
statement for community services, an examination of community services governance, a
review of community services facility needs, consideration of community services costs,
and identification of options and recommendations relating to utilization and management
of the Community Center Building.
Rationale.
T e community services program in Edina has undergone substantial expansion in recent
years in response to the needs of an increasing proportion of Edina's residents who are
either adults or preschool children. The combined community services and community
education budgets for 1986 -87 total $1,071,000. Several advisory councils operate to
provide direction to various community service programs, but the relationship between
the advisory councils and the Board of Education is not clearly defined. The Board of
Education has committed a substantial portion of its largest building to community
services, but space needs continue to be a concern. That building also houses, or soon
will house, several programs of the school district such as athletics, early childhood
education, and an eight room kindergarten center. In addition, there are numerous
tenants leasing space in the building. This multiple use of the building presents a
unique situation relating to the control and management of the facility.
Given these circumstances, there is presently both a need and a timely opportunity to
examine our community services effort in Edina and to submit findings and appropriate
recommendations to the Board of Education.
TIME AND ACTION PLAN:
1. A task force will be appointed by the Superintendent in October 1986. Membership
of the task force will include the past chairpersons of the Community Education
Advisory Council, the Edina Kids' Club Board, and the Edina Community Center Board;
representatives from the Edina Family Center Advisory Council, the Community
Resource Pool Advisory Council, the Community Education Advisory Council, the Edina
Kids' Club Board, the.Edina Community Center Board, the Edina Board of Education,
the Edina City Council; and the Director of Business Services.
2. The task force will develop an overall statement of mission for community services
which embodies the essence of the existing statements of mission already established
by several of the programs. This statement of mission will be complete in January
of 1987.
3. The task force will review and prepare an inventory of all current activities and
space utilization at the Edina Community Center. A report of this inventory will be
presented to the Edina Board of Education in January or February of 1987 as an
interim report.
4. The task force will review the cost per participant associated with the several
community services programs in terms of levy support and user fees. This report
will be presented to the Edina Board of Education in January or February of 1987 as
part of the interim report (see #3).
5. The task force will explore the possible long term use of locations other than the
Edina Community Center for some of the community services programs and prepare a
report in which the appropriate use of space is prioritized. This report will be
presented to the Board of Education in April or May of 1987 as a final report.
6. The task force will develop a recommendation for an organizational scheme in which
the relationship of the several advisory boards and councils is clearly defined.
Attendant to this organizational scheme will be a recommendation for an appropriate
administrative line of responsibility. Additionally, the task force will develop a
recommendation on the utilization and management of the Edina Community Center
building. These recommendations will be presented to the Board of Education in
April or May of 1987 as part of the final report (see #5).
APPENDIX B
EDINA PUBLIC SCHOOLS COMMUNITY SERVICES
Edina Community Center District Overhead Cost Analysis
Operation Expenditures:
Supervisor Salary
$33,560
1983 -84
1984 -85
1985 -86
1986 -87
16,548
19,686
Actual
Actual
Actual
Forecast
Maintenance
Expenditures:
22,900
Office Exp. & Mileage
1,457
5,633
Contract
Repair
$25,221
$24,048
$22,057
$23,000
Building
Repair
22,006
13,408
21,303
19,000
Equipment
Repair
1,768
527
2,961
3,000
Sub
Total
TWI -993
WI-M
6,32r
$45,000
Operation Expenditures:
Supervisor Salary
$33,560
$35,650
$38,350
$40,650
Secretary Salary
16,548
19,686
18,340
22,962
Materials for Resale
14,150
19,001
22,930
22,900
Office Exp. & Mileage
1,457
5,633
1,813
2,000
Custodians Salariesa
374,314
328,600
302,270
266,800
Electricity
58,183
38,379
43,772
42,700
Telephone
11,612
6,990
5,029
6,400
Sewer & Water
6,139
5,908
4,319
4,000
Fuel
199,032
123,947
139,334
135,000
Employee Benefits
59,165
57,590
53,845
49,730
Sub Total
$7T4_,16O
$641,384
$630,002
93,142
District Support Expenditures:
Supt. Salary (5 %)
$3,225
$3,715
$3,215
$3,635
Dir. of Bus. Serv. (5 %)
2,815
3,045
3,250
3,410
Supvr. of Fis. Serv. (10 %)
3,435
2,935
3,175
3,595
Coord. of Comm. Ed. (100 %)b
21,232
26,113
24,967
25,135
Bus. Off. Cler. Sal. (7..5 %)
7,555
8,085
8,050
9,730
Dist. Repairmen (15 %)
7,165
7,400
7,830
8,260
Dist. Maint. Supvr. (15 %)
5,060
5,335
5,607
5,425
Custodial Supp. (15 %)
22,414
21,074
23,045
19,700
Insurance (23 %)
13,088
13,078
31,629
56,725
Employee Benefits (11% Ave.)
5,565
6,230
6,170
6,510
Sub Total
91, 56 4
$-9T_,0_f
$116,939
TIT =1
Capital Expenditures:
Equipment
$ 3,354
$ 0
$ 4,629
$ 15,874
Remodeling
14,627
36,667
227,712
128,310
Assessments (Parking Lot &
Profit Tenants)
32,888
42,015
41,404
36,435
Sub Total
( 0, 69 )
( 8,68 )
( $27 743)
($M-, -6-N)
Four -Year Average Cap. Expend.
$145,978
145,9
(Added in as Sub Total)
,9
Total
$1,060,687
$922,355
$939,239
$926,245
aActuals reflect multi -year
attempt to reduce costs by
limiting overtime,
reduction of staff, and replacement
by hourly -paid cleaners
bServes several community services
programs
in addition
to comm. educ.
classes
APPENDIX C
EDINA PUBLIC SCHOOLS COMMUNITY SERVICES
Distribution of Edina Community Center District Overhead Costs
y Community Services Programs
1983 -84 1984 -85 1985 -86
I. PERCENTAGE OF E.C.C. SPACE USED:
District Sponsored Community Services Programs
Driver Training
0%
0%
$ 0
0%
0
Swimming Program
0%
0%
196,227
0%
154,035
Community Educ. Classes & Services
18.5%
16.0%
5,635
16.4%
(Permanent
40,584
54,476
Edina Family Center
space
3.7 -
Scheduled
space
12.7)
Community Resource Pool
.6%
.6%
.6%
(Permanent
space
.5 -
Scheduled
space
.1)
Edina Kids Club
0%
4.4%
5.8%
(Permanent
space
1.1 -
Scheduled
space
4.7)
Edina Family Center
2.6%
2.9%
3.8%
(Permanent
space
1.9 -
Scheduled
space
1.9)
21.7%
23.9%
26.6%
City /District Partnership Programs
Park and Recreation
1.5%
3.0%
2.7%
23.2%
26.9%
29.3%
II. OVERHEAD COSTS BY PROGRAM:
District Sponsored Community Services Programs
Driver Training
$ 0
$ 0
$ 0
Swimming Program
0
0
0
Community Educ. Classes & Services
196,227
147,577
154,035
Community Resource Pool
6,364
5,534
5,635
Edina Kids Club
0
40,584
54,476
Edina Family Center
27,578
26,748
35,691
City /District Partnership Programs
Park and Recreation 15,910 27,671 25,359
EDINA PUBLIC SCHOOL COMMUNITY SERVICES
Program Cost Analysis Matrix
(1983 - 1984)
District overhead expenditures are estimates intended only to offer further comparisons between programs
Expenditures
Revenue
H
Cost Per Hour
L
M
A B C
D E F
G
Partic-
I J K
Number
Average
Regular District Total
Income Tax Total
Difference
ipant
Regular District Total
of
Hours/
Program
Bud et Overhead
from Fees Lev
F -C
Hours
Budget Overhead
Partic.
Partic.
Driver
Training
$17,065
-
$17,0651
$18,718
-
$18,718
$1,653
7,884
$2.16
-
$2.16 1
219
36
Swimming
Program
Part of Community
Education
Class in
1983 -84
556
-
-
-
445
1.25
Community
Resource
71,110
5,539al
76,649
71,294
-
71,294
(5,355)
326,043
.22
.02
.24
42,016
-
Pool
E ina Ki ds
Club
135,630
-
135,6 01
138,017
-
1382017
2,387
117,260
1.16
-
1.16
143
820
E ina Fami y
Center 35,558
27,578
63,136
30,700bi
5,000c
35,700
(27,436)
23,427
1.52
1.18
2.69
865
27
um -me r
School
23,619
-
23,6191
29,372
-
1 29,372
5,753
64,500
.37
-
.37
2,150
30
Comm. Educ.
Classes
277,558
178,227a
455,785
127,207b
163,341 290,548
(165,237)
125,985
2.20
1.41
3.61
13,620
9.75
Comm. Educ.
Services
98,246
-
98,246
-
-
-
(98,246)
NA
-
-
-
NA
-
and Grants
Reduced by amount of rent paid in
regular budget
bRevenue intermingled for 1983 -84
cRepresents transfer of $5,000 from
- amts. shown
Comm. Educ. levy
are estimates
to Edina
Fami y Center
m
v
x
v
EDINA PUBLIC SCHOOL COMMUNITY SERVICES
Program Cost Analysis Matrix
(1984 - 1985)
District overhead expenditures are estimates intended only to offer further comparisons between programs
Expenditures
ID
Revenue
H
Cost Per Hour
L
M
A B C
E F IG
Partic-
I J K
Number
Average
Regular District Total
Income Tax Total
Difference
ipant
Regular District Total
of
Hours/
Program
Bud et Overhead
from Fees Lev
F -C
Hours
Bud et Overhead
Partic.
Partic.
Driver
Training
$26,851
-
$26,851
$19,291
-
$19,291
($7,560)
6,516
$4.12
-
$4.12
181
36
Swimming
Program
4,059
-
4,059
4,052
-
4,052
( 7)
1,176
3.45
-
3.45
941
1.25
Community
Resource
81,195
4,659a 1
85,854
81,161
-
81,161
(4,693)
372,531
.22 1
.01
.23
44,652
-
Pool
Edina Kids
Club
214,056
40,584b
254,640
224,131
-
224,131
(30,509)
161,832
1.32
.25
1.57
200
809
Edina Fam i y
Center 82,065
26,748 1108,813
70,700cl
7,OOOdj
77,700
(31,113)
44,794
1.83 1
.60
2.43
1,325
34
Summer
School
29,023
-
29,023
33,459
-
33,459
4,436
70,590
.41
-
.41
2,353
30
Comm. Educ.
Classes
280,930
127,577a
408,457
99,418c
210,213d 309,631
(98,826)
127,528
2.20
1.00
3.20
13,424
9.5
Comm. Educ.1
Services and
85,324
185,324
-
-
-
(85,324)
NA
-
-
-
NA
-
Grants
aReduced by amount of
This amount is $10,330
rent paid in regular budget
when calculated on permanent
space
2, sq. ft. or
1.12% of
bldg.
cRevenue intermingled
dRepresents transfer of
for 1984 -85 - amts. shown
$7,000 from Comm. Educ.
are estimates
levy to Edina
Family Center
m
v
X
m
EDINA PUBLIC SCHOOL COMMUNITY SERVICES
Program Cost Analysis Matrix
(1985 - 1986)
District overhead expenditures are estimates intended only to offer further comparisons between programs
Program
Expenditures
A B C ID
Regular District Total lIncome
Bud et Overhead
Revenue
E F
Tax Total IDifferencel
from Fees Lev
G
F -C
H
Partic-
ipant I
Hours
Cost Per Hour
I J K
Regular District Total
Budget Overhead
L
Number
of I
Partic.
M
Average
Hours/
Partic.
Driver
Training
$18,460
-
$18,480
$18,717
-
$18,717
$257
6,768
$2.73
-
$2.73
188
36
w i ramming
Program
5,475
-
5,475
5,513
-
5,513
38
1,702
3.22
-
3.22
1,362
1.25
Community
Resource
82,074
4,685a
86,759
83,000
-
83,000
(3,759)
408,064
.20
.01
.21
44,473
-
Pool
Edina Kids
Club
272,327
50,176a 322,503
310,145
-
310,145
(12,358)
222,282
1.22
.23
1.45
270
823
Edina Family
Center 132,485
35,691
168,176
88,743
44,000c
132,743
(35,433)
53,993
2.45
.66
3.11
2,195
25
Summer
School
29,124
-
29,124
28,896
-
28,896
(228)
53,700
.54
-
.54
1,790
30
Comm. Educ.
Classes
291,714
132,035a
423,749
130,307
240,534 370,841
(52,908)
126,372
2.31
1.05
3.36
12,329
10.5
Comm. Educ.
Services
78,347
-
78,347
-
-
-
(78,347)
NA
-
-
-
NA
-
and Grants
M
dReduced by amount of rent paid in regular budgif
bThis amt. is $10,519 when calculated on permanent space (2,154 sq. ft. or 1.12% of Bldg.)
cIncludes special levy of $31,500, $500 from voc. tech. dist. levy and $12,000 from Comm. Ed. levy
dReduced by $12,000 transferred to Edina Family Center
az-
v
x
T
n
i
APPENDIX G
SUMMARY OF SPACE REQUESTS FOR EDINA COMMUNITY CENTER
GYM
9AM -3PM: All time is.booke'd (through Lease Agreement) to Lutheran High
School and Maranatha Christian Academy. Kindergarten Center,
-KIDS' Club, Family "Center, etc. make up the -users -who desire
additional time.
3 -6PM: Edina,High School has booked all of this time. Lutheran High
School and Maranatha Christian Academy would like to rent gym
for extracurricular; KIDS' Club, etc. for act ivity.use.
6 -10PM: Park & Recreation with the City of Edina has all "open" time
(other than M.C.A., L.H.S., and E.H.S. games). Requests from
Community Education, various community groups,
industrial /corporate leagues, etc.
1ST FLOOR
Great demand for space by KIDS' Club, Family Center, one more room for
E.P.S., Special Education, District 287 desires 2 -4 rooms for special
education, etc.
APPENDIX H
SUMMARY OF USE OF ELEMENTARY SCHOOL GYMS
CONCORD:
3 - '6 p.m. M W F used by Kids Club
T Th used by PTA sponsored events
6 - 10 p.m. M W F Park and Rec programs (EGAA & EBA)
T Th PTA Jazzercise program -
Weekends: not used because of cost of custodian at time and
a half and cost of heat i
Criteria used: District priorities; principal decides
Excess demand? No; sometimes,,a conflict when have school program
f nANFT.TA
3 - 6 p.m. Wed. - EBA; other days not heavily used
6 - 10 p.m. Monday - Thurs. used by Park and Rec programs
(EGAA & EBA) Friday nights open.
Criteria used: District priorities; principal decides
Excess demand? Yes - for gym at night
CREEK VALLEY:
3 - 5:30 p.m. not used heavily
5:30 - 9 p.m. Mon - Thurs heavy use for Park & Rec programs;
eliminated Friday use because can't get custodians
Weekends: used some Saturdays for Park Bd. basketball; special
ed groups
Criteria used:'District. priorities; principal decides
Excess demand? Yes; especially tough if last minute request
COUNTRYSIDE: .
3 - 6 p.m. moderate use: PTA sponsored activites; school program
rehearsals, set -up, etc.
6 - 10 p.m. Mon - Thurs heavy use for Park & Rec programs;
summer basketball. clinic
Criteria used: District priorities;,principal decides_
Excess demand? Yes, at night; some conflicts between Park & Rec
and school programs
ACADEMIC ROOM NEEDS
SECONDARY SCHOOLS
a
m
z
v
x
P"
Actual
BUILDING
1986 -87
1987 -88
1988 -89
1989 -90
1990 -91
1991 -92
TOTAL JUNIOR HIGH SCHOOL
Enrollment
1293
1252
1207
1251
1318
1502
Academic Rooms
Regular Program
48
44
43
44
46
51
Building Use
12
10
10
10
10
10
SHS NEED
12
6
0
0
0
0
TOTAL NEEDED
72
-b
M
N
1Z
V
TOTAL AVAILABLE
74
74
74
74
74
74
Excess ( +) Shortage ( -)
+ 2
+14
+21
+20
+18
+13
1992 -93
1993 -94
1994 -95
1995 -96
1996 -97
TOTAL JUNIOR HIGH SCHOOL
Enrollment
1597
1705
1757
1870
1993
Academic Rooms
Regular Program
57
60
62
66
70
Building Use
10
10
10
10
10
SHS NEED
0
0
3
6
9
TOTAL NEEDED
v
7m
75
8a
IN
TOTAL AVAILABLE
74
74
74
74
74
Excess ( +) Shortage ( -)
+ 7
+ 4
- 1
- 8
-15
a
m
z
v
x
P"
APPENDIX J
SCHOOL DISTRICT TASK FORCE
SPACE SUB - COMMITTEE
CITY OF EDINA INDOOR SPACE
FACILITY
CAPACITY
CHARGE
Edina .City Hall
-- _Council Room
100
N/C
Conference Room
30
N/C
Lower Conference Room
15
N/C
Public Works Building (lunchroom)
50_
N/C-
Braemar Golf Course Clubhouse
Braemar Room
200
$ 75 service club
$400 residents
$450 non- residents.
Co -Rec Room
50
$ '15 _ .
Grill Room (November 1 - March 1)
100
$200 residents.
$250 non - residents
Braemar Arena and Pavilion
Indoor Hockey Rink 85'x200' (Apr 1 - Oct 1) 1000
$500
Braemar Arena or Pavilion Ice Rental
$ 75 /hour
Edinborough
Entire Park
1000
$1200 residents /
$2000 non - residents
Great Hall
750 -1000
$700 residents
$900 non - residents
Pool Rental
$ 50 /hour
Ice Sheet Rental
$ 50 /hour
Amphitheater
250
$50 /hour
Grotto Area
50
$ 50 /hour
Art Center
25
$ 25
Weber Building
40
N/C
Lewis Park Building
40
N/C
Warming,Houses
Arden Park
25
N /C..
Countryside School Park
25
N/C
Creek Valley School Park
25
N/C
Highland Park
25
N/C
Normandale Park
25
N/C
Pamela Park
25
N/C
Strachauer Park
25
N/C
Cornelia Park Shelter Building
100
$ 65
Edina Golf Dome May 1 - Nov 30
500 -- or
$ 50 /hour prime time
athletic teams
$ 25 /hour non -prime time
(soccer)
Dec 1 - Apr 30
$ 75 /hour
(APPENDIX J
continued)
FACILITY
CAPACITY
CHARGE
Arneson Acres Terrace Room
50
to be determined
Brian Wipperman Memorial Gun Range
25
$ 45
Grange Hall
Kitchen Area
50
$125 /day
Upstairs
50 -fat>
$125 /day
Senior Building
General Room
200
N/C
Volunteer Room
25
N/C
Classroom
25
N/C
Nurse's Room
15
N/C
Showmobile
50 musicians
$550 /day
APPENDIX K
School District Task Force
Space Sub - Committee
Commercial space availability
Southdale Community Room (Laurel 925 -7852)
Seats approximately 200 in 80 ft. room. Charge $65.00 from 8:00 a.m. -4:30 p.m.,
$70.00 until 5:00 p.m. Additional $15.00 for cleanup if food is served. Almost
entirely booked ahead by different groups like Weight Watchers. Some Thursdays
and Fridays available, but very limited.
Southdale Hennepin County Library (Olga Witt 830 -4900)
No charge for non - profits. Monday- Thursday until 9:30 p.m. ($8.00 per half
hour after hours for custodian.) Seats 200. Room can be divided 1/3 and 2/3.
Additional conference room seats up to 10. No group can reserve more than once
a month. Small kitchen may be used for registered catered food. No "home
cooked" snacks allowed. AV equipment available - charge $10.00 per item. No
fund raisers allowed. Used for library functions, but they try and schedule
ahead so group is reasonably sure that it won't get bumped at the last minute.
Edina Hennepin County Library (on 50th Street) 922 -1611
Seats 60 -65 persons. No charge for non - profits. Slide projector and 16mm
projector available at no charge. Available only when library is open
10:00 or 12:00 noon -5:00 p.m. or to 9:00 p.m. Monday, Tuesday and Wednesday.
Banks:
Marauette Bank Edina (920 -2662)
Community Room will be open approximately mid - February. Capacity 50 - available
early or late - not during bank hours because of parking limitations. From
7:00 a.m. -9:00 a.m., after 5:00 p.m. until 9:30 p.m. No charge to non - profits.
(New)
First Bank Edina (925 -7300) - on 50th Street
Available during banking hours, primarily 9:00 -4:00 p.m., except no Fridays.
Possible for later, if pay security guard fee of time - and -a -half. No charge
for non - profits. No kitchen available. Seats approximately 100. Park in ramp,
not in bank lot.
Twin City Federal - (927 -5681) - on 50th Street
Community room availability - very limited. Use mostly for bank training programs
which has first priority. Seats 75. Open only during banking hours 8:45 -4:30 p.m.
Monday- Thursday until 6:00 p.m. on Fridays.
First Bank Southdale - no
Twin City Federal on West 66th Street - no
Junior Achievement Building - no
Restaurants:
Available for meetings - have room or area: Donaldson's (open special at 6:30 a.m.),
.Pearson's, the Pantry, Byerlys, Jerry's, Perkins, Benjamin's.
Hospital - No rooms available.
APPENDIX L
COMMUNITY USE OF SCHOOL FACILITIES - RULES AND REGULATIONS
A. Priorities for Facility Usage
To make maximum usage of Community Center facilities with minimum conflict, it
is necessary to arrange groups on a priority basis as follows:
Priority Listing of Groups For Use of School Facilities
1. All directly related school activities such as musical events, P.T.A.
meetings, athletic events, school productions, staff meetings, etc.
2. Community Education sponsored activities.
3. Community Governmental Activities. (Park & Recreation, etc.)
4. All other community groups such as:
a.
YMCA
b.
Scouts
c.
Church groups
d.
Etc.
5. Commercial Groups
These organizations are profit- making, business organizations. They
include piano teachers, dance teachers, commercial schools, and so on.
B. School Priority
1. School sponsored activities (games, practices, rehearsals, performances,
etc.) need to be scheduled with the Community Center Office. Priority
will be given to such activities which are scheduled for the school year
by August 1st. Thus, requests for the 1982 -83 school year should be
submitted by August 1, 1982.
_APPENDIX M
To: Building Principals or their assigned designees.
From: Administrative Cabinet Facilities Committee.
Re: Approved guidelines for processing, "Building Use Permits ".
The guidelines listed below were approved in our E ',ay 1975 meeting., All building prin-
cipals or their designees are asked to `use the guidelines to process all building use
requests,.
General guidelines: All - requests for use of building facilities- are -to be initiated in the prim -
cioal's office'. Building Use Permit forms and instructions .related to each
request are to be processed by the principal or his disignee.
2. A master calendar for all permits approved by the principal or his. designee
will be maintained in Mr. Pryor' s'office. A phone call to his secretary prior
to' the approval of any permit will often avoid conflicts for the school system
and the applicant.
3. A master calendar of the approved permits for each building will be main-
tained in the principal's office or the operations office.
4. Copies of the approved permits are to be forwarded to all appropriate parties.
Specific instructions regarding use of facilities, equipment, supervision,
custodial services and financial costs to the applicant .must be clearly stated
on the request form. Th' applicants must be informed that they are responsible
for any damages involving equipment or facilities.
5. Present school district policies indicate the following priorities for groups
or individuals reques ng the use of school facilities:
a. School, P.T.A., Community Education and CRP programs.
b. Park and recreations programs.
c. Y.M.C.A., Y.W.C.A. and church programs.
d. Other individual residents or community groups.
6. The following nights have been tentatively assigned for school or P.T.A.
sponsored programs: -.
a. Fonday, Thursday, Friday - -- assigned to secondary schools.
b. Wednesday - -- church night, avoid scheduling school programs on this
night.
c. Tuesday - -- assigned to elementary schools.
If you wish to schedule a program on another night - -- you must clear this
request with the other principals in your attendance area.
7. The principal or designee will have the authority to approve or disapprove
all requests for facilities., equipment and custodial services. He will be
responsible for all communications with the applicant and the financial res-
ponsibil;ities arranged with.the approved group. He will be responsible for
communicating this information to Mr. Pryor's office.
Pg. 2. (Facilities contd.).
(APPENDIX M
continued)
8. The principal or his designee will be responsible for each group using building
facilities. He will have the authority to cancel any group not following the
instructions specified in the original request. If it becomes necessary to cancel
a group; the principal will be responsible for this communication to the applicant
and proper notification to Mr. Pryor's office.
9. All principals are encograged So establish o firm calendar earlX in the sc
year or all groups planning to use building Facilities. If a change in calen
�LMe%s it shy our ld be clearly understood that school sponsored programs take
preference over other approved groups. It is mandatory that the cancelled ro
be notified at least fourteen days prior to thgjr annrgv_ reservation I�fr
ryor's office should be notified of this change.
10. If any approved group cancels their reservation during the year this infor-
mation should be recorded on the building calendar and Mr. Pryor's office should
be notified.
11. The following time line has been approved for all scheduling groups:
a. School, P.T.A., Community Ed. and CRP programs - -- by Sept. 1.
b. Park and recreation programs - -- by Sept. 15.
c. Y.M.C.A., Y.W.C.A. and church groups - -- by Oct. 1.
d. Other individuals or groups - -- by Oct. 8.
12. All park and recreation approved programs will be cleared as early as possible
with the principal via a phone call from the park board office. Building permit
forms will be initiated at the park board office and forwarded to the principal's
office for final approval. Questionable requests by any interested applicant not
considered a part of the regular park board program should be referred to the
building principal.
13. Principals or their designees are encouraged to assist the applicant with the
permit form at the time of application. You are encouraged to discuss all proced-
ures relating to use of facility use of school equipment, supervision of all
participants and spectators, requests for custodial services and any financial
responsibilities. Please discuss communication procedures regarding a change in
the calendar for the applicant or the school.
14. At the present time, it is the intention of our Superintendent to not charge
a rental fee for the approved groups. It should be clearly understood that added
costs to the school district in the form of custodial or cook services required
by services rendered to these groups will be the responsibility of the approved
groups. Please notify '.'r. Pryor's office of the charges. All billing will be
handled through his office.
Such items as:
a. Custodial overtime pay - -- approximately $10.00 /hr.
b. Cook overtime pay.
C. Overtime costs will be shared by all non - school groups using the building
on a given night.
d. Programs using paid instructors must be sponsored by P.T.A., Community
Ed., CRP and Park Board groups only.
e. All approved groups will be responsible for damages to equipment or
facilities. If a problem develops the principal will notify the applicant
and Mr. Pryor's office and they will be billed accordingly.
EDINA
FAMILY CENTER
Director
T7
Teachers
Child Care
Coordinators
Aides Aides
EDINA
KIDS CLUB
Director
T
Office
Manager
Program
Coordinator
Recreation
Leaders
Secretary
EDINA PUBLIC SCHOOLS
ORGANIZATION OF COMMUNITY SERVICES
Administrative Line
Superintendent of Schools
I
Coordinator of Community Services and Facilities
COMMUNITY
RESOURCE POOL
Director
I
Assoc. Office
Supvr. Manager
Schedulers Trainer
SWIM
PROGRAM
Pool
Supervisor
Life
Guards
I
Swim
Instructors
EDINA COMMUNITY
CENTER
Coordinator of Community Education
SUMMER
SCHOOL
Supvr. Supvr.
for Make- for
up Classes Develop-
mental
Classes
Instructors
Instructors
COMMUNITY
DRIVER
EDUCATION
EDUCATION
Coordinator of
Supervisor
Community
Education
Instructors
Program Program
Supvr. Supvr.
(Clerk/ Secre-
Supvr. tary)
Instructors
Instructors
a
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x
EDINA PUBLIC SCHOOLS
Organization of Community Services
Governance Bodies
EDINA BOARD OF EDUCATION
EDINA COMMUNITY SERVICES AND FACILITIES
BOARD
COMMUNITY
FAMILY CENTER RESOURCE POOL
ADVISORY COUNCIL ADVISORY COUNCIL
COMMUNITY
EDUCATION KIDS' CLUB
ADVISORY COUNCIL ADVISORY COUNCIL
a
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APPENDIX P
Community Services Governance
Community services are the ultimate responsibility of the Board of Education
and shall tie under its general direction. The folIowing.responsibiIities and
functions are delegated by that Board to the Community Services Board.
- -1: To establish, appropriate policies and to monitor- policy-consistency
for the community services program.
2. To review and approve, subject to'final action by the Board of
Education, tax levies and budgets for the community, services
program.
3. To establish appropriate space utilization policies and to monitor
space. utilization of the Edina Community Center, as. well as other
spaces available in,school buildings, and in the community for
community services program.
4. To assess and address on an ongoing basis the needs of the community
for growth and direction of the community services program.
5. To report annually to the Board of Education and the City Council
and, as appropriate,,make recommendations to each body.
6. To adopt and amend By -Laws, as appropriate, subject to review and
approval by the Board of Education.
The Community Services Board shall consist of the following members:
1. The chairperson, or his /her council member designee, from each of the
various community service advisory councils (Edina Family Center,
Community Resource Pool, Community Education, and Edina Kids Club.)
2. One member of the Edina Board of Education and one member from the
Edina City Council.
3. One member of the Edina Park and Recreation Board.
4. Three community representatives at large, one to be appointed by the
Edina Board of Education, one to be appointed by the Edina City
Council, and one to be appointed by the Community Services Board.
5. The Coordinator of Community Services who shall serve as an
ex- officio, nonvoting member and as principal staff officer.
Policy adopted:
INDEPENDENT SCHOOL DISTRICT 273
Edina, Minnesota
EDINA PUBLIC SCHOOLS
SELECTED DATA RELATING TO
ENROLLMENT PROJECTIONS
AND
FACILITY NEEDS
1987 -88 / 1996 -97
May 1987
TABLE IV
ENROLLMENT PROJECTIONS
1986 -87 through 1991 -92
Actual
Survival
Grade
1986 -87
1987 -88
1988 -89
1989 -90
1990 -91
1991 -92
Ratio*
PK
21
21
21
21
21
21
K
340
350
396
411
443
348
.940
1
359
371
382
432
448
483
1.090
2
373
384
397
409
462
479
1.070
3
347
398
409
423
436
493
1.066
4
366
374
429
441
456
470
1.078
5
307
392
400
459
472
488
1.071
6
361
323
412
421
483
496
1.051
Sp. Ed.
21
21
21
21
21
21
PK -6
2495
2634
2867
3038
3242
3299
7
407
397
355
453
463
531
1.100
8
416
424
413
370
472
482
1.041
9
470
431
439
428
383
489
1.035
7 -9
1293
1252
1207
1251
1318
1502
10
544
482
442
450
439
393
1.026
11
674
546
484
444
452
441
1.004
12
634
681
552
489
449
457
1.010
10 -12
1852
1709
1478
1383
1340
1291
7 -12
3145
2961
2685
2634
2658
2793
PK -12
5640
5595
5552
5672
5900
6092
Data reflect
September 19 PK -12 enrollments and the
September
19 census
for Ages 0 -4.
*Survival
ratios
are based on
the cohort
method.
+30
+20
+10
P
E
R
C
E
N 0
T
C
H
A
N -10
G
E
lKil
-30
-40
TABLE VII
ENROLLMENT COMPARISONS
K -6
C
)2
7 -9
10 -12
n
w
r
m
C
.-r
rr
P
E
R
C
E
N.
T
C
H
A
N
G
E
+60
+50
+40
+30
+20
+10
0
-10
-20
-30
-40
-50
-60
86 -87
ENROLLMENT PROJECTION
COMPARISONS
7 -9
K -6
10 -12
87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97
s
SCHOOL YEAR
-a
a
r
m
0�
N
U
M
8
E
R
0
F
R
0
0
M
S
150
140
130
120
110
11'
ELEMENTARY ROOM NI 11)')'
NO PROGRAM OR FACILITY MOO I I I CAT ION
87 -88 88 -89 89 -90 90 -91 91 -92 92 -93
SCHOOL YEARS
Rooms Needed
is Available
93 -94 94 -95 95 -96 96 -97
9
t
r
r
(119)
MIA U.81110-i
View -29
r View -45
ichoo1 -45
11 T%
87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97
SCHOOL YEAR
a
Co
r
m
N
ADMINISTRATIVE RECOMMENDATION
ELEMENTARY FACILITY UTILIZATION
1987 -88 / 1996 -97
— • — — Rooms Available
Rooms Needed
1986 -87 (109) 1989 -90 (125)
Quadrant Schools
-107
Quadrant Schools
- 108
Community Center
- 2
Community Center
- "11
1987 - 88/1988 -89
(119)
South View
Valley View
- 2
- 4
Quadrant Schools
-108
1990- 91/1996 -97
(140)
Community Center
- 11
Quadrant Schools
- 108
Community Center
- 11
Highlands
-: 21
86 -87 87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97
SCHOOL YEAR
DOB
ao
r
M
64
I
M E M O R A N D U M
TO: Kenneth Rosland, City Council and School Board
FROM: Craig Larsen, City Planner
SUBJECT: Population and Housing Characteristics
Attached are several graphics illustrating characteristics
of the population and housing of Edina. The data is primarily
from the 1980 census. In some cases earlier census information
is included for comparison purposes. Projections are by City
Staff and the Metropolitan Council.
Population
City population peaked in 1975 at 49,736 persons. Since
then our population has declined to 44,940 in 1985. Estimates
for 1986 indicate that our population decline may have ended.
Our population rose to 45,523 in 1986. City Staff estimates our
population may rise to near 50,000 by the early 1990's. This is
dependent on a continued growth in housing units and
stabilization of family size.
Dwelling Units
The 1980 Census counted 18,615 dwelling
By January 1986 the number of dwelling units
19,507. Staff expects an increase to 21,458
projection does not include development of t
(gravel pits north of 494 between France and
could significantly increase our projection.
units in the City.
had increased to
units by 1990. This
he Hedberg property
York Avenues), which
Single Two TownHouse Apartment Total
Family Family
1980
Census 11,947 278 554 5836 18,615
Units
Added
1979 -85 322 98 149 323 892
12,269 376 703 6159 19,507
1990 Projection
Single Family
Two Family
Townhouse and Apartments
Rental 4,429
Coop 356
Condo 3,127
Household Size
12,950
596
7,912
TOTAL 21,458
Average household size has slowly but steadily declined from
3.4 persons per dwelling unit in 1970 to 2.34 persons per
dwelling unit in 1986. This decline is expected to continue
through 1990 when it will be at approximately 2.31 persons. One
and two person households accounted for 60% of all households in
1980, compared to 40% in 1970.
Age
The median age in 1980 was 39 1/2 years, up from 31 1/2
years in 1970. The median age for Edina is approximately 10
years greater than the average for Hennepin County. Between 1970
and 1980, the number of individuals 65 and over increased from
3,518 to 6,691. During the same period the number of individuals
18 and under decreased by over 5,000 persons -from 17,007 in 1970
to 11,642 in 1980.
AGE
2!
15
14
un
VEMALE MALE
NUMBER OF PERSONS
•:M
65 +
55
- 64
45
- 54
35
- 44
AGE
_
25 -
34
19 -
24
14 -
18
5 -
13
Under 5
4---
5000
-- - - -- u l uuu U
FEMALE
1000 2000 3000 4000 5000
MA LE
NUMBER OF PERSONS
1970
1 9 80 ED IN A / H E N N E P I N
CO. AGE /SEX
P Y R A M I D
1.0 °%
Females Males
1 970 VS. 1 980 EDINA AGE /SEX PYRAMID
I�
� 1
/ t
r
i
r
7-
I
� /770
I
io /
1.50 1.0% 0.5%
Females Males
0.5% 1.0% 1.5%
45
40
35
30
25
t
MEDIAN AGE
1960 1970 1980
HOUSEHOLD SIZE 1970 -1980
6+
®1980 5
� 1970
4
PERSONS
3
PER 0- r/. /./� /'. //�iOO
HOUSEHOLD
2
1
////�
5 10 15 20 25 30 35
PERCENT OF ALL HOUSEHOLDS
PERSONS
PER
HOUSEHOLD
ti
2
PERSONS
PER, HOUSEHOLD
i ycsu
2.34
20,000
15,000
TOTAL
HOUSING
UNITS 10,000
5,000
NUMBER OF
HOUSING UNITS
J , G O /
1950 1960 g (
1 70 1980
.' 19,507
8,655
TOTAL HOUSING
UNITS
18, 00(
17, 000
16, 000
000
'a, 000
.3, 000
l�
GROWTH IN HOUSING UNITS 1970 -1 980
"" I yIL 1973 1974
1975 1976 1977 1978
1979
0
HOUSING TENURE
1980
NUMBER OF PERSONS IN
OWNED UNITS ail
NUN113ER OF
PERS014S IN
RENTAL UNITS
16%
Single
Family Dwellinqs
826
MLIIti-
Family
1970
HOUSING TYPE
Single
Family Dwellings
660
A- lulti--
Family
///Dwellincjs
340
1980
Single
Family Dwellincs
620
/ multi
Fancily
Dwellings
380
1990
AV,. .
yy Lp
......8:... ....... .
... .. ., .............
.. �.. .� . ..........
. ...........
�.....U.M.01.:l.
.YY� ..• I..Y
Y. ...Y• 1...
Fam Y..
• Yi
:w
1986 -87
M"OR ACTION
AGENDA ITEMSi
July 1986
14 Board Organization
14 Board Performance Review
14 Major Action Agenda
28 Major Action Agenda
28 Statement of Mission
28 Food Service Budget
August 1986
11 No Meeting
25 Statement of Mission
25 Food Service Budget
September 1986
6 Board Working Retreat
8 General Assumptions on
Five Year Planning
22 General Assumptions on
Five Year Planning
22 1987 -88 Tax Levies
22 1986 -87 Strategic Review
22 1985 -86 Curriculum Studies
October 1986
13 1987 -88 Tax Levies
13 1986 -87 Strategic Review
13 Class Size
27 Five Year Enrollment
Projections
27 Technology Update
November 1986
10 Five Year Enrollment
Projections
10 Five Year Financial
Assumptions /Projections
10 Secondary Curriculum
Proposals
18 (Tuesday) Board Visit to
Valley View Junior High School
Classroom visits in afternoon
Informal meetings with school
staff after school
Informal meeting with parents
in evening
24 Five Year Financial
Assumptions /Projections
24 Secondary Curriculum
Proposals
24 Five Year Staffing Analysis
December 1986
8 Long Range Facility Review
8 Kindergarten Center Plans
22 No Meeting
Action
Discussion
Discussion
Action
Discussion
Discussion
Action
Action
Workshop
Discussion
Action
Discussion
Discussion
Reports
Action
Action
Report
Discussion
Discussion
Action
Discussion
Discussion
Action
Action
Report
Discussion
Progress Report
January 1987
12 Long Range Facility Review
12 Board and Superintendent's
Midyear Performance Review
12 Changing Learner Task Force
26 1987 -88 General Fund Budget
26 1987 -88 Calendar
February 1987
3 (Tuesday) Board visit to
Countryside Elementary School
9 1987 -88 Budgets: Community
Education, Food Services,
Transportation, and Debt
Redemption Funds
23 1987 -88 Capital Expenditures
Budget
23 1987 -88 Calendar
March 1987
2 Board Budget Workshop
3 (Tuesday) Board visit to
Concord Elementary School
9 All 1987 -88 Budgets
23 1987 -88 Class Size
April 1987
13 PTA Council
13 District and Board
Study Committees
27 District and Board
Study Committees
27 Meet with Representatives
of Teaching Staff
27 Changing Learner Task Force
May 1987
11 Review of Testing Program
19 (Tuesday, 8 pm) School Board
Election
19 Strategic Review
June 1987
8 Strategic Review Assessment
11 (Thursday, 7 pm) Acceptance
of Graduates
22 Board and Superintendent's
Performance Review
Action
Discussion
Preliminary
Report
Superintendent's
Recommendation
Discussion
Superintendent's
Recommendation
Superintendent's
Recommendatior
Action
Workshop
(5 -9 pm)
Action
Report
Report
Reports
Reports
Discussion
Final Report
Report
Action
Superintendent's
Report
it
Discussion
r
Action
Discussion II
DISTRICT
ADMINISTRATION
Independent School District 273
5555 West 70th Street
Edina, Minnesota 55435
944 -3613
SUPERINTENDENT OF SCHOOLS
Dr. Raymond P. Smyth
ACTING DIRECTOR OF
EDUCATIONAL SERVICES
Ann Kuster
DIRECTOR OF BUSINESS SERVICES
Dr. James A. Hamann
DIRECTOR OF EMPLOYEE RELATIONS
James D. Chapman
COORDINATOR OF INFORMATION,
TESTING AND DISTRICT PROGRAMS
Armi Nelson
DIRECTOR OF SPECIAL EDUCATION
Dr. Marcia C. Carthaus
COORDINATOR OF K -12 CURRICULUM
AND INSTRUCTION
David A. Vick
COORDINATOR OF MEDIA AND
TECHNOLOGY SERVICES
Douglas S. Hed
Edina High School, 829 -5742
COORDINATOR OF SECONDARY
OPERATIONS AND
DATA PROCESSING
Duane A. Bell
COORDINATOR OF VOCATIONAL AND
COMMUNITY EDUCATION
Rodney P. Brannon
Edina Community Center, 927 -9721
DIRECTOR OF EDINA
COMMUNITY CENTER
Douglas N. Johnson
Edina Community Center, 927 -9721
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ABOUT THE
BOARD ME3
SARAH JONES (MRS. DOUGLAS)
Chair
Elected 1983, 86
Term expires 1989
4701 Aspasia Circle 55435
Home: 926 -2311
MARILOU BIRKELAND (MRS. PAUL)
Vice Chair
Elected 1984
Term expires 1987
6709 Parkwood Lane 55436
Home: 938 -7790
JAMES D. MOE
Treasurer
Elected 1982, 85
Term expires 1988
Attorney, Cargill
6519 Creek Drive 55435
Home: 944 -1547 Business: 475 -6372
NANCY GLEASON (MRS. LEE)
Clerk
Elected 1981, 84
Term expires 1987
6001 Ashcroft 55424
Home: 920 -0809 Business: 874 -6798
NANCY.ATCHISON (MRS. THOMAS)
Elected 1976, 79, 82, 85
Term expires 1988
6512 Warren 55435
Home: 941 -3508
GEORGE C. HITE
Elected 1973, 76, 79, 82, 85
Term expires 1988
Vice President, Target Stores
4720 Aspasia Circle 55435
Home: 927 -4885 Business 370 -8888
MANCEL MITCHELL
Elected 1986
Term expires 1989
Chief of Police, St. Louis Park
5137 Juanita Avenue 55424
Home: 926 -1502 Business: 924 -2606
DR. RAYMOND P. SMYTH
(Ex Officio)
Appointed 1986
Superintendent, Edina Schools
944 -3613
FUNCTIONS
OF THE BOARD
The School Board is the "board of directors"
forthe Edina School District. The Legislature has
assigned the "care, management and control" of
the school system to the Board. The Board
establishes budgets, hires staff, provides facili-
ties, establishes curriculum, determines policy
and generally provides for the educational needs
of Edina students.
The Board must comply with laws and regula-
tions enacted by the Minnesota Legislature and
the State Department of Education. These direc-
tives cover such things as tax levy limits, pre-
scribed minimum curriculum and labor relations.
Members of the Board of Education have no
authority as individuals; they have authority only
as they meet together as a Board.
The Edina Board of Education consists of
seven members elected at large on the third
Tuesday in May. They hold office for overlapping
three -year terms. Board officers are elected from
the Board annually to serve July toJune30.The
Superintendent of Schools is an ex officio (non-
voting) member.
There are permanent committees of the Board.
The Personnel Committee oversees negotiations
with employee groups on terms and conditions
of employment. The Policy Committee reviews
proposed changes in Board policy. The Curricu-
lum Committee assists in the identification of the
District's educational development and curricu-
lar policy issues. The Planning Committee coordi-
nates the Board's planning processes and
reviews financial procedures and budget for-
mats. Additionally, members serve on the Meet
and Confer Committee and confer with employee
groups on educational matters other than terms
and conditions of employment.
THE
SUPERINTENDENT'S
ROLE
The Superintendent is appointed by the Board
as the "chief executive officer" of the District. He
is responsible for carrying out Board objectives
on such matters as policy, budgets, staffing and
curriculum. He is also a principal advisor to the
Board on educational matters. He prepares and
recommends budgets; employs staff (subject to
Board approval); administers school facilities,
services, and programs; assigns staff; establishes
school attendance boundaries; and formulates
and implements rules and procedures consistent
with Board policy.
The Superindentent leads and supervises the
administrative team which assists him in the con-
duct of his responsibilities.
MEETINGS,
DATES AND PLACES
The Board has two scheduled business meet-
ings a month except for August and December
when only one meeting will be held. Usually, the
meetings are scheduled for the second and
fourth Mondays of each month; there are excep-
tions. Check the calendar on the back of this
page for exact dates. All meetings begin at 7:00
p.m. and are held at the Community Center at
5701 Normandale Road.
The Board also conducts a number of special
meetings and workshops during the year. These
meetings are devoted to an in -depth review of a
topic of special significance. Notices of the time,
place and purpose of special or workshop meet-
ings are posted in the District Office (Cahill
School) and in the Edina Sun.
BOARD ACTIONS
The Board's business meetings are the times
during which the Board, in formal session, meets
to take action (by approval or disapproval) on
those matters that it must, by law, decide. Actions
can be taken at special meetings but only if the
notice of that meeting states the action to be
considered. The Board does not take action at
workshop meetings.
AGENDA
The meeting will proceed in accordance with
the printed agenda. Copies are available to all
who attend the meeting.
Agendas are prepared on the Wednesday pre-
ceding the meeting day. Persons wishing to be
placed on the agenda should contact the Superin-
tendent or Chairperson a week in advance of the
meeting.
ITEMS NOT
ON THE AGENDA
Persons who wish to address the Board regard-
ing a matter not contained on the agenda may do
so during the agenda period identified for "Hear -
ings of Individuals." They are asked to identify
themselves.
OPEN MEETINGS
All meetings of the Board and its committees
are open to the public.
THE CHAIRPERSON
The meetings are conducted by the Chair-
person or Vice Chairperson. It is their responsi-
bility to keep the discussion on one agenda item
at a time, allow for full participation by each
Board member, staff representatives and inter-
ested citizens, move the deliberation to a timely
conclusion and otherwise see that the proceed-
ings are conducted in an orderly manner. Parti-
cipants are asked to secure recognition from the
Chairperson before speaking.
PROCEDURE
AF MEETINGS
The Board first considers action items. Most of
these matters have been discussed by the Board
at a previous public meeting.
Following the "Action" items, the Board hears
from citizens and staff who have asked or been
asked to make special subject presentations to
the Board. Hearings of persons regarding mat-
ters not listed on the agenda follow.
The Board then considers matters identified on
the agenda as "Discussion" items. Many of these
matters will be "Action" items at subsequent
meetings.
The "Information" items listed on the agenda
refer to written reports submitted to the Board
with the agenda and generally are not discussed
during the meeting. Questions or comments
related to these reports are appropriate.
Meetings of the Board sometime seem to move
very rapidly. Visitors at its meetings should be
aware that Board members receive information
on agenda items several days before each meet-
ing. Many of the reports, financial statements,
and other materials are not read in full at the
meeting because the members are already famil-
iar with them. This procedure provides time for
discussion of other important matters and for
hearing members of the staff and interested
citizens.