Loading...
HomeMy WebLinkAbout12.03.2019 Meeting PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Edina City Hall Tuesday, December 3, 2019 5:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Meeting Minutes: Oct. 22, 2019 V.Special Recognitions And Presentations A.Presentation by Mary Manderfeld, Equity and Enrollment Director, Edina School District VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.Human Rights & Relations Commission 2019 Work Plan B.Human Rights & Relations Commission 2020 Work Plan C.2020 Days of Remembrance Working Group VIII.Chair And Member Comments IX.Sta2 Comments A.2020 Human Rights & Relations Commission Meeting Dates X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli5cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: December 3, 2019 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Jennifer Garske Item Activity: Subject:Meeting Minutes: Oct. 22, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the Oct. 22, 2019 meeting minutes. INTRODUCTION: Approve the Oct. 22, 2019 meeting minutes. ATTACHMENTS: Description HRRC minutes Oct. 22, 2019 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Community Room, Oct. 22, 2019, 7 p.m. I. Call To Order Chair Nelson called the meeting to order at 7:04 p.m. II. Roll Call Answering Roll Call: Chair Nelson, Commissioners Arseneault, Beringer, Edwards, Epstein, Kennedy, Ross, Stringer Moore and Student Commissioner Iyer. Staff Present: Heidi Lee, Race & Equity Coordinator, and Jennifer Garske, Executive Assistant. Absent: Commissioner Meek and Student Commissioner Waldron. III. Approval Of Meeting Agenda Motion by Commissioner Arseneault to approve the Oct. 22, 2019 meeting agenda, seconded by Commissioner Kennedy. Motion carried. IV. Approval Of Meeting Minutes Commissioners suggested several grammar-related edits to the meeting minutes. Motion by Commissioner Arseneault to approve the Sept. 24, 2019 meeting minutes with three changes, seconded by Commissioner Stringer Moore. Motion carried. V. Special Recognitions and Presentations A. Welcome to new Student Commissioner Mythili Iyer a. Student Commissioner Iyer told the Commission about herself. i. Senior at Edina High School ii. Interested in learning about policy-making at the city level. b. Commission introduced themselves to Student Commissioner Iyer. c. Chair Nelson encouraged the new student commissioner to be an active participant. VI. Community Comment—None VII. Reports/Recommendations A. Human Rights & Relations Commission 2019 Work Plan a. Initiative #1—Applying a Race and Equity Lens to Communication Content i. Subcommittee just got the materials from Staff Liaison Lee and set up a meeting for Oct. 29, to hit the Oct. 31 deadline for review. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. b. Initiative #2—Naming of a Public Facility in the Grandview Area after BC and Ellen Yancey i. Talked at last meeting about Wooddale Park or Garden Park as HRRC’s suggestion. ii. Commission will send an email to Parks & Rec Commission with suggestions. Parks can let Commission know if they want to meet again. c. Initiative #3—Ensure City Facility Artwork and Décor Reflects Diversity of Race and Culture i. Staff Liaison Lee discussed with Commissioner Meek about the Advisory Communication. 1. Staff Liaison Lee will create a rubric so that what they do with City Hall foyer and Mayor’s Conference Room can be transferred to other facilities. 2. This item will be on Nov. 6 City Council agenda. 3. The 2020 Work Plan will have initiative to create what that rubric looks like. d. Initiative #4—Identify Barriers for Participation in Programming i. Commissioner Stringer Moore sent an email right after the last meeting in September to Parks & Recreation Commission members with a recap and asking for an update. e. Initiative #5—Race and Equity Policy Statement Developed by City Staff i. No update. f. Initiative #6—Bias Offense Response Plan i. Staff Liaison Lee set up meeting with Police Chief and City Manager and the sub- committee. ii. Commissioner shared that the city of Golden Valley has a wonderful advisory communication that we might be able to use. Staff Liaison Lee will find it and send it out to the Commission. iii. Staff Liaison Lee discussed having City Council create a race and equity policy. Can look at what other cities have done. 1. Bigger policy that would encompass more, so departments could lean on it. a. Not all departments would have to create their own. b. Don’t want to recreate the wheel for each commission. 2. This would not be instead of the bias offense response plan, but would go hand and hand. In alignment, not instead of, according to Staff Liaison Lee. 3. Commission asked if this would this be instead of the Advisory Communication the Commission discussed last time? a. Staff Liaison Lee shared it would be at the forefront when a racial equity plan is created. Chair Nelson will meet with Student Commissioner Iyer after the meeting to talk about what initiatives she is interested in joining. g. Initiative #7—Days of Remembrance Event i. .Commissioner Arseneault presented a draft Advisory Board & Commission Working Group Greenprint for the HRRC’s Days of Remembrance (DOR) 2020 event. 1. Commissioners requested that a press release announcing the formation of a DOR working group be issued. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. 2. The working group has to be published for 14 days. It needs to be published in time to approve applicants at next HRRC meeting. Motion made by Commissioner Kennedy to approve the 2020 Days of Remembrance Working Group Greenprint, seconded by Edwards. Motion carried. h. Initiative #8—AARP City Designation i. This is on Health Commission’s work plan for next year. i. Initiative #9—Tom Oye Award i. Will discuss with next agenda item. j. Initiative #10—Sharing Values, Sharing Community i. Rep. Heather Edelson had a town hall on this topic this month. k. Initiative #11—Public Art Program i. Council approved three-year plan in September. B. Tom Oye Award Nominations a. A lengthy discussion ensued regarding selecting 2019 award winners. The Commission asked for nominations in the regular category this year, as well as in the student category. After the commissioners discussed the candidates, motion was made by Commissioner Kennedy to award the 2019 Tom Oye Human Rights Award to Sandy Berman, seconded by Commissioner Ross. Motion carried. After further discussion, motion was made by Commissioner Arseneault to award the 2019 Tom Oye Human Rights Award, student category, to Olivia Pierce, seconded by Commissioner Stringer Moore. Motion carried. b. Commissioner Kennedy has contacted the daughter of the first recipient of the Tom Oye Award, who will give out the award for 2019. Commissioner Kennedy will communicate with the presenter about being at the Dec. 3 Council meeting. c. Chair Nelson will send out letters to the winners, nominators and other nominees. C. Human Rights & Relations Commission 2020 Work Plan Development a. Chair Nelson attended work session with City Council to discuss 2020 Work Plan. b. Next step is for Staff Liaison Lee to meet with City Council and other Boards & Commission staff liaisons in a work session Nov. 19. i. Staff Liaison Lee shared what her feedback will be to the Council on the work plan. VIII. Chair and Member Comments A. Commissioner Kennedy shared upcoming events with the group. B. Commissioner Beringer shared information about an art exhibit celebrating seniors in Edina. IX. Staff Comments A. November and December 2019 HRRC meeting dates Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. a. Staff Liaison Lee asked the Commission to talk about the next meeting dates: Nov. 26 and Dec. 3. The Commission discussed what dates worked best for approving DOR Working Group applicants and attending the Tom Oye Award presentation at City Council Dec. 3. There was concern from the Commission that meeting the week of Thanksgiving might be difficult for some members. There was concern from staff that finding a meeting space at City Hall Nov. 19 would be difficult. b. Staff Liaison Lee will speak with guest speaker Mary Manderfeld and check her availability. c. Commission will keep Dec. 3 meeting date, and will gauge need for Nov. 26 meeting in the next weeks. X. Adjournment Motion by Commissioner Arseneault to adjourn the meeting, seconded by Commissioner Ross. Motion carried. Meeting adjourned at 8:44 p.m. Date: December 3, 2019 Agenda Item #: V.A. To:Human Rights and Relations Commission Item Type: Other From:Jennifer Garske, Executive Assistant Item Activity: Subject:Presentation by Mary Manderfeld, Equity and Enrollment Director, Edina School District Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Mary Manderfeld, Director of Equity and Enrollment for the Edina School District, will be a guest speaker at the meeting. Date: December 3, 2019 Agenda Item #: VII.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Jennifer Garske, Executive Assistant Item Activity: Subject:Human Rights & Relations Commission 2019 Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: 2019 Work Plans were approved by Council in December 2018. T he attached Work Plan has been updated with progress reports in each area. ATTACHMENTS: Description HRRC 2019 Work Plan updated Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Commission: Human Rights and Relations Commission 2019 Annual Work Plan Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Q2 2019 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_1__ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 8.D. Review and comment on staff (Communications Dept) developed protocol and procedures for applying a race and equity lens to communication content. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Nelson/Arseneault/Ross Progress Report: 3.26.2019: Heidi follow up with Jenn B. from Communications. 4.12.19: Emailed CTS to get status and CTS is looking for GARE communications information to get introductory guidance. 5.8.19: CTS will be creating a draft of protocol and procedures for applying race and equity lens to communication content then will send HRRC to review and comment on draft. 7.2.19: Protocol and procedures draft sent to HRRC for review. 8.5.19: Communications Feedback Group met with CTS Dept to provide feedback on protocol. 9.24.19: Commissioners asked for the feedback from the Communication Feedback Group and will provide feedback. 10.9.19: Lead commissioners sent feedback from the Communications Feedback Group. 10.31.19: Review and comment feedback from lead commissioners sent to Communications Department. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_1__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 2.A. Serve on cross-commission committee to review the naming a public facility in the Grandview area after the BC and Ellen Yancey. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Stringer Moore/Epstein/Nelson Partners: Human Rights & Relations Commission and Parks & Recreation Commission [LEAD] Progress Report: 3/26/2019: MJ sent email to SFaus on 3.26.2019 4.12.19: Emailed SFaus and PARC sent an email on 4.9 to coordinate cross-commission meeting times. 4.23.19: HRRC met with PARC and had conversations about the scope and direction of the initiative. 5.21.19: Emailed HRRC Lead Commissioners for status update. 5.28.19: Chair will up with PARC and have discussions about initiative at joint Council Meeting 6.18.19: Cross-commissions met and HRRC members will research Yancey homestead and plans to proceed in this initiative. 9.24.19: Work Group will reconvene to make recommendation to Parks & Recreation Commission. 10.22.19: Lead commissioners will send email to PARC with recommendations of Garden Park or Wooddale Park. There is permanency in those two parks. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_3__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 18.E. Chair/co-chair a cross-commission committee (see partners) to ensure City facility artwork and décor reflects diversity of race and culture. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Meek/Stringer Moore/Kennedy/Moss-Keys/Ross Partners: Arts & Culture Commission, Human Rights & Relations Commission [LEAD], and Heritage Preservation Commission Progress Report: 3.26.2019 All cross commission members sent to Michelle. Gabe Aderhold (HPC), Annie Schilling (HPC) and Simon Venell (HPC). Russ Rubin (A&C), Michelle Morgan-Nelson (A&C), Hannah Klein (A&C). 4.23.19: Visioning meeting with cross commissions on 4.25.19 to discuss scope and vision. Staff liaison responded to HRRC Commissioner with guiding questions about public art. 6.24.19: Cross-commission committees going to schedule meeting at City Hall to conduct artwork/décor study in Mayor’s Conference Room & City Hall entryway. 8.19.19: Cross-commission met on 7.18.19 and notes/recommendations to have artwork and décor in reflect diversity, race, culture, and history of Edina. 8.27.19: HRRC Commissioner shared findings of notes/recommendations. HRRC approved recommendations. Staff Liaison will ask for recommendation to be on October 2019 City Council meeting. 10.11.19: Recommendations to City Council will be pushed to November meeting. 11.6.19: City Council approved the creation of a standard rubric to establish a process to assess City facilities. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_3__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 20.B. Chair/co-chair a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Edwards/Waldron/Stringer Moore/Moss-Keys Partners: Human Rights & Relations Commission [LEAD] and Parks & Recreation Commission Progress Report: 3.26.2019: All cross commission members email sent to Cindy Edwards. Julie Strother (PARC), Bryne Osborne (PARC), Brenda McCormick (PARC) on 3.26.2019 by MJL 6.13.19: HRRC and PARC in communication to schedule cross-commission meeting. 7.18.19: HRRC and PARC met to discuss work plan initiative and proposals to getting feedback from community about barriers in participation. Email sent to PARC Staff Liaison of proposal for a community feedback forum. 8.27.19: HRRC will set up cross commission meeting with PARC will meet to create a framework to gain community feedback strategy. 9.24.19: HRRC Commissioner will follow-up with PARC. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Q2 2019 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_1__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ R&E 21.C. Review and comment on the Race and Equity policy statement developed by City staff (Parks and Recreation Dept). ☒ Funds not available Lead Commissioners: Epstein/Edwards/Arseneault/Ross Progress Report: 3.26.2019: Heidi will follow up with P&R staff: R&E #34 4.16.19: Emailed SFaus to get update on policy statement to review and comment. 5.21.19: Drafts of Race and Equity policy are being researched and created by Parks & Recreation. 5.28.19: Hold until meeting with new P&R Director on 6.18.19. 7.10.19: P&R researching/creating race and equity policy that encompasses values/purpose of policy. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility August ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_8__ ☐ CTS (including Video) ☐ Other Staff: Hrs_____ Bias Offense Response Plan review to determine if the plan should be broadened to include offenses outside of the state statute’s definition of bias offense. (Review Racial Equity Recommendation 3. A.) ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Kennedy/Nelson/Epstein/Meek Progress Report: 3.26.2019: Discussed using the last sample incident as an example using the current plan. 5.28.19: Chair Nelson will follow-up with a contact person in Eugene, OR about their Bias Offense Work. 9.27.19: HRRC Members would like to set up meeting with City Manager and Police Chief to discuss overview of the plan. Staff Liaison will set up meeting. 10.15.19: Meeting with HRRC Working Group with City Manager and Police Chief scheduled for November 15, 2019. 11.15.19: City Manager and Police Chief met with lead commissioners to talk about the current bias offense process and incidents that have occurred in Edina. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April ☒ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_12_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ Days of Remembrance Event ☐ Funds not available Lead Commissioners: Arseneault/Edwards/Moss-Keys/Epstein/Beringer/Waldron Progress Report: 3.26.2019: In process. Discussed pricing for Star Tribune ($650 for 5x8 ad) and Sun Current ($350 for Edina + $300 for SLP + $300 Richfield). Student Members discussed putting DOR event in Schoology. Eventbrite discussed as another promotion. 4.16.19: Press release waiting on approval and distribution on 4.18.19. DOR posters available for distribution on 4.15.19. Will meet at on 4.23.19 to look at art work and materials for DOR event. 4.28.19: Days of Remembrance Event took place, approximately 250 people attended event. Artwork from Normandale Elementary displayed at event, then two weeks in City Hall, and then will be hosted at Edina Library in June. CTS provided audio and video support for event. 5.28.19: Debrief report will be provided within the next meetings and possible considerations for larger venue for next year’s event. 9.24.19: Motion for 2020 DOR Working Group approved. HRRC will complete Greenprint. 10.31.19: Press release for Work Group distributed, deadline for submission on 11.22.2019 11.22.19: One submission received. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility October ☒ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_12_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ Serve on a cross-commission committee (see partners) to complete requirements for Edina to receive the AARP City Designation. -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Beringer/Edwards/Nelson Partners: Community Health Commission [LEAD], Human Rights & Relations Commission, Parks & Recreation Commission, Transportation Commission Progress Report: 3.26.2019: Heidi follow up with JBrown 4.15.19: JBrown sent an email to cross-commission members to coordinate meeting time. 5.10.19: CHC Chair will contact AARP to get guidance on city designation process. 8.16.19: CHC Staff Liaison was asked by Chair to organize meeting for members to meet about designation process. 9.24.19: HRRC Chair met with community member to get more information about AARP designation. This work plan item will be continued for 2020 work plan. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 9 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility December ☒ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs_8_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ 2019 Tom Oye Award ☐ Funds not available Lead Commissioners: Arseneault/Kennedy/Stringer Moore Progress Report: 3.26.2019: No updates yet. Committee meeting on June 2019 5.18.19: HRRC Commissioners will meet on 6.3.19 to discuss the award criteria, eligibility, and other award details 6.18.19: Press release of application and award information on August 27. December 3, the Tom Oye recipient attend December 3 City Council Meeting. Two categories: non-student and K-12 and above student awards. Potential award presenters, awards, and promoting the award and event are being discussed. 8.15.19: Tom Oye press release, application form, and website updated for public announcement. Accepting applications until October 11. 10.15.19: Nomination applications ended on October 11, 2019. Received 4 applications, 2 two students and 2 adults. 10.24.19: Sanford Berman and Olivia Pierce selected for 2019 Tom Oye Award. 11.19.19: HRRC contacted award winners via phone and letters sent. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 10 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_12_ ☒ CTS (including Video) ☐ Other Staff: Hrs_____ Sharing Values, Sharing Communities (One Event) ☐ Funds not available Lead Commissioners: Meek/Stringer Moore/Beringer/Kennedy Progress Report: 3.26.2019: Event date on October 6 approved. Promote event on Edition Edina in September edition – email Krystal. 5.28.19: A list of topics for event has been compiled. 6.18.19: A meeting will be set up by a HRRC member plan this event. 9.18.19: Sharing Values, Sharing Communities event has been post-poned. 10.24.19: No 2019 event, moving to 2020. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Initiative # 11 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility May 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Serve on a cross-commission committee (see partners) to review the Public Art Program and recommend a 3-year plan for the program. ☒ Funds not available Lead Commissioners: Kennedy/Stringer Moore/Meek Partners: Arts & Culture Commission [LEAD] and Human Rights and Relations Commission Progress Report: 3.26.2019: On 4.25 an Arts & Culture Commission visioning session with HRRC members will take place. 5.21.19: Cross-commission committee is creating strategic document that includes three-year public initiative that includes cross-commission committee mission, roles, and activities. 5.28.19: HRRC waiting for notes from Art Visioning meeting. Chair will send an email to ACC Chair to follow-up. 6.18.19: ACC Members will be attending July 16 HRRC meeting to discuss the current progress of this initiative and ACC requested feedback from HRRC members. 9.11.19: ACC is planning to present 3-year plan to City Council on September 17, 2019 9.17.19: City Council approved 3-year plan. Approved by Council 12/4/18 HUMAN RIGHTS AND RELATIONS COMMISSION Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) School District Partnership (Stringer Moore/Meek) Date: December 3, 2019 Agenda Item #: VII.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Jennifer Garske, Executive Assistant Item Activity: Subject:Human Rights & Relations Commission 2020 Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The HRRC 2020 Work Plan will go before Council for approval Dec. 3, 2019. Staff Liaison Heidi Lee met with Council at the Nov. 19 Work Session to go over recommendations for the 2020 Work Plan. ATTACHMENTS: Description HRRC 2020 Work Plan Human Rights & Relations 2020 DRAFT Commission Work Plan Template Initiative #1 Initiative Type Completion Date Council Charge Ongoing April 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #2 Initiative Type Completion Date Council Charge Ongoing December 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #3 Initiative Type Completion Date Council Charge Ongoing October 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #4 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Review and Decide 2020 Tom Oye Award: Coordinate and select one recipient for the 2020 Tom Oye Award to be given in December. Review and Decide Progress Report: Days of Remembrance Event Review and Recommend Create an assessment rubric / recommendation process for City facility artwork and décor to ensure it reflects diversity of race and culture (R&E 18.E.). HRRC will be the lead commission and the Progress Report: Review and Decide Co-chair a cross-commission (HRRC & EEC) committee to coordinate the "Sharing Values, Sharing Communites" event on the adaptation and / or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair. Progress Report: Initiative #5 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #6 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #8 Initiative Type Completion Date Council Charge New December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support CTS NA Staff Liaison Initiative #9 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support NA Review and comment on Housing Task Force comprehensive housing policy using a race & equity lens. Progress Report: Progress Report: Review and Recommend Celebrate 50th anniversary of HRRC in Edina by submitting a proclamation for City Council approval. Review and Comment Progress Report: Review and Recommend Bias Offense Plan review, create definitionsto differeniate between bias incidens and bias offenses wihtith the state statute's definition, trakcing and notification process for bias incidents. Progress Report: Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Arts & Culture and Heritage Preservation commissions will appoint up to 2 members for feedback on the final recommendation before Progress Report: Review and Recommend Initiative #10 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support Progress Report: Review and Comment Appoint up to 2 members to provide feedback on PARC's initiative (#4) to develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement before final criteria goes to Council. Date: December 3, 2019 Agenda Item #: VII.C. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2020 Days of Remembrance Working Group Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve applicants to serve on the 2020 Day of Remembrance working group. INTRODUCTION: Applications closed Nov. 22, 2019. There are four applicants. Date: December 3, 2019 Agenda Item #: IX.A. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2020 Human Rights & Relations Commission Meeting Dates Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The Council and Boards & Commissions calendar of 2020 meetings will go to the City Council for approval at the Dec. 3 meeting. Human Rights & Relations is scheduled for meetings the fourth Tuesday of the month in 2020, except for November and December. The November meeting was moved up a week to Nov. 17 because of the Thanksgiving holiday. The December meeting was moved to 5:30 p.m. Dec. 1, so that members could meet and then attend the Tom Oye Award presentation at the Council meeting at 7 p.m.