HomeMy WebLinkAbout01.26.2021 Meeting PacketAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Virtual Meeting
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001, access code 177 685 4956
Tuesday, January 26, 2021
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission December 1,
2021
V.Special Recognitions And Presentations
A.City Observed List
VI.Reports/Recommendations
A.Approval of Schedule Change
B.2020 Human Rights & Relations Commission Work Plan
C.2021 Human Rights & Relations Commission Work Plan
VII.Chair And Member Comments
VIII.Sta. Comments
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli3cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: January 26, 2021 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Risi Karim, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission
December 1, 2021
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from the December 1, 2021 HRRC meeting
INTRODUCTION:
ATTACHMENTS:
Description
HRRC Draft Minutes 12.1.20
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
December 1, 2020, 5:30 p.m.
I. Call To Order
Chair Beringer shared information for virtual meeting guidelines for Commissioners and those watching or
listening in to the meeting.
Chair Beringer called the meeting to order at 5:33 p.m.
II. Roll Call
Answering Roll Call: Chair Beringer, Commissioners Ross, Felton, Stringer Moore, Nelson, Epstein and
Student Commissioner Mirza
Staff Present: Heidi Lee, Race & Equity Coordinator; Risi Karim, City Management Fellow; MJ Lamon,
Community Engagement Coordinator
Absent: Commissioner Ismail, Student Commissioners Lichtenberger and Borene
III. Approval of Meeting Agenda
Motion by Commissioner Epstein to approve the December 1, 2020 meeting agenda,
seconded by Commissioner Stringer Moore. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Commissioners indicated the following changes to the draft minutes:
• Remove the word “to” from Student Commissioner Lichtenberger comment in the chair and
member comment section.
• Correct spacing consistency in the roll call section
Motion by Commissioner Ross to approve the November 17, 2020 meeting minutes,
seconded by Commissioner Nelson. Roll call vote. Motion carried.
V. Reports/Recommendations
A. Human Rights & Relations Commission 2020 Work Plan
• The Commission discussed the Work Plan with the following updates:
o Initiative #2- Tom Oye Award
• The Tom Oye Award will formally be awarded to Rebecca Sorensen, Rachel Abegbenro and
Edina High School Black Student Union during the December 1st City Council meeting at 7pm.
o Initiative #6 – Bias Offense Review
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
• The subcommittee is still actively reviewing and making edits to the bias offense plan alongside
Police Chief Nelson
o Initiative #8 – Housing Task Force Affordable Housing Policy
• Chair Beringer and Commissioner Felton will be meeting with Stephanie Hawkinson
(Edina Affordable Housing Manager) at a later date to further discuss the housing policy
In detail.
B. 2021 Work Plan Development
Community Engagement Coordinator MJ Lamon shares updates with the Commission regarding the 2021
Workplan approval process.
• The Commission discussed the 2021 workplan as well as assigned Commissioners to initiatives.
o Initiative #1 – Days of Remembrance
- Commissioner Ross, Stringer Moore, Edwards, and Epstein
- Student Commissioner Mirza and Lichtenberg
o Initiative #2 – Tom Oye Award
- Commissioner Edwards
- Student Commissioner Mirza
o Initiative #3- Sharing Values Sharing Community Event
- Commissioner Felton
o Initiative #4- Race, Justice, and Policing Community Awareness Plan &
Implementation
- Commissioner Felton
- Student Commissioner Mirza
o Initiative #5 – Bias Offense Review
- Commissioners Ross, Epstein, and Edwards
o Initiative #6- Review and comment on a plan developed by P&R and R&E staff
- Commissioners Stringer Moore, Edwards, and Felton
Chair Beringer announces that she and Commissioner Nelson will not be seeking reappointment for
another term on the Commission.
VI. Chair and Member Comments
• Chair Beringer thanks the Commission for their hard work in 2020 and shares how privileged she
feels to have been able to serve alongside this group of commissioners.
• Commissioner Stringer Moore shares her thanks and appreciation for outgoing members
Commissioner Nelson and Chair Beringer.
• Commissioner Epstein thanks Chair Beringer and Commissioner Nelson for their time on the
commission
VII. Staff Comments
• Staff Liaison Lee shares with Commissioners the Race and Equity updates for the city, the update
was also shared with the Edina City Council a week prior.
VIII. Adjournment
Motion by Commissioner Ross to adjourn the meeting, seconded by Commissioner Nelson.
Roll call vote. Motion carried. Meeting adjourned at 6:18 p.m.
Date: January 26, 2021 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:City Observed List Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Provide feedback regarding city recognized holidays .
INTRODUCTION:
City of Edina Public Allie Hanna Madkour and Staff Liaison Lee will be sharing information with the
Commission regarding city observed holidays.
Date: January 26, 2021 Agenda Item #: VI.A.
To:Human Rights and Relations Commission Item Type:
Other
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:Approval of Schedule Change Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve moving the start time of the November 16 and December 7 meeting from 7:00pm to 5:30pm.
INTRODUCTION:
Date: January 26, 2021 Agenda Item #: VI.B.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2020 Human Rights & Relations Commission Work
Plan
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None
INTRODUCTION:
The Commission will briefly discuss the initiatives that took place in 2020.
ATTACHMENTS:
Description
2020 HRRC Work Plan 1.21.21
Human Rights & Relations
2020 Commission Work Plan - City Council Approved: 12.03.2019
March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing April 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing December 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Review and Decide
Progress Report: 2.28.2020: Working group members were selected & approved in December 2019.
Days of Remembrance Event
Arseneault (LEAD), Ross, Epstein, Meek,
Edwards and Iyer
Progress Report: 9.17.2020: Commissioners edited Tom Oye documents (press release, application form, and poster) to Communications. Key Dates: Submission
Deadline - Monday, November 9, 2020. HRRC Award Recipient Decision: Tuesday, November 17, 2020. Award Recognition at City Council: Tuesday, December 1, 2020
10.23.2020: Tom Oye Award application was open on 9.24.2020. Press release and posters have been placed at locations within the City. Five nominations have been
submitted.
11.10.2020: Tom Oye Award application closed on 11.09.2020. Award recipient will be decided on November 17 meeting by HRRC.
3.16.2020: Days of Remembrance event has been postponed due to City facilities closures in alignment with MN Department of Health COVID-19 response plan.
CANCELLED.
Review and Decide
2020 Tom Oye Award: Coordinate and select one recipient
for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein
Initiative #3 Initiative Type Completion Date Council Charge
Ongoing October 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #4 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
7.17.2020: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting.
11.17.2020: Award recipients decided and will be notified. Presentation will be at 12/1/2020 City Council meeting.
Progress Report: 2.19.2020: Emailed cross-commission members to connect.
7.21.2020: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing
in 2020 and make recommendations for next steps as part of the 2021 work plan process."
12.1.2020: Award presented at 12.1 City Council meeting and framed certificate delivered to award recipients. COMPLETED
7.28.2020: Commission reviewed subcommittee recommendations and approved to hold presentation and open forum sessions for community conversations. Remaining
recommendations will be reviewed for 2021 work plan process.
9.18.2020: A Community Conversation on Race, Justice and Policing on October 21, 2020 from 7p-9p via WebEx
10.22.2020: Event was held on October 21 from 7-830p with six panelist and moderator. The event was available on City website, YouTube, Facebook Live, and channels
318 and 16 for viewing. COMPLETED.
Review and Recommend
Create an assessment rubric / recommendation process for City
facility artwork and décor to ensure it reflects diversity of race and
culture (R&E 18.E.). HRRC will be the lead commission and the
Arts & Culture and Heritage Preservation commissions will appoint
up to 2 members for feedback on the final recommendation before
it goes to Council.
Meek (LEAD), Stringer Moore, Nelson
Progress Report: 1.28.2020: Commissioner Meek will send email to schedule meeting with cross-commission members.
7.28.2020: HRRC approved assessment rubric/recommendation process for City Council review and approval for August City Council meeting.
Review and Decide
Co-chair a cross-commission (HRRC & EEC) committee to
coordinate the "Sharing Values, Sharing Communities" event on the
adaptation and / or resilience on climate change. Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as a co-chair.
Stringer Moore (LEAD), Nelson, Meek and
Beringer
Initiative #5 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #6 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Progress Report: March & April 2020 HRRC Meeting Cancelled
Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails.
8.22.2020: Initiative will be updated in HRRC 2021 Work Plan as "Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and
reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather
information. "
10.22.2020: This initiative will be revised for 2021 HRRC Work Plan. ON HOLD - REVISED CHARGE ON 2021 HRRC WORK PLAN
Review and Recommend
Bias Offense Plan review, create definitions to differentiate between
bias incidents and bias offenses within the state statute's definition,
tracking and notification process for bias incidents.
Epstein (LEAD), Nelson and Ross
Edwards (LEAD), Stringer Moore
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in
partnership with communities of color to identify barriers for
participation in programming by creating a plan to reach
communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as co-chair.
1.14.2021: City Hall remodeling occurring which impacts the accessibility to Mayor's Conference Room & Atrium.
8.18.2020: City Council approved approve the Arts & Décor assessment rubric as recommended by HRRC and to direct HRRC to conduct an assessment on the Mayor’s
Conference Room and City Hall Atrium using the rubric for City Council review. RUBRIC COMPLETED
4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review.
Initiative #7 Initiative Type Completion Date Council Charge
7.28.2020: Commission discussed inserting quarterly meeting with police staff liaison into Bias Offense/Incident Plan.
8.20.2020: Staff Liaison will get feedback from police department on document.
9.17.2020: Coordinating meeting with Police Chief and HRRC Subcommittee to meet.
10.23.2020: HRRC Subcommittee with Police Chief Nelson to provide feedback on Bias Offense Plan. Subcommittee is revising document and adding edits.
11.10.2020: Staff Liaison gathering edits from Police Chief and will send to subcommittee and schedule meeting to decide on quarterly meetings.
1.14.2021: Staff Liaison to schedule meeting with subcommittee and police chief to provide update. Definitions created to differentiate between bias incident and offense
has been COMPLETED. Next steps will be to submit to City Council for their review.
11.24.2020: Subcommittee met to review police chief edits. Revisions will continue.
New December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
CTS
NA Staff Liaison
Initiative #8 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
Review and Comment
Review and comment on Housing Task Force comprehensive
housing policy using a race & equity lens.
Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy
Review and Recommend
Celebrate 50th anniversary of HRRC in Edina by submitting a
proclamation for City Council approval.Nelson (LEAD)
7.21.2020: Proclamation accepted and approved by City Council meeting. COMPLETED
Beringer (LEAD), Nelson
Progress Report: 9.18.2020: Staff Liaison will coordinate meeting with HRRC subcommittee for a meeting in November 2020 to review policy.
10.22.2020: Housing Task Force will attend HRRC meeting on 11/17/2020 to present housing policy.
11.17.2020: Housing Task Force and Planning Commission attended HRRC meeting for question and answer session. Additional feedback provided to Housing Task Force.
COMPLETED.
Initiative #9 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
10.12.2020: HRRC provided comments and questions to PARC based on the CIP Prioritization information document. Following up with PARC staff liaison if additional
11.17.2020: No updated provided if additional feedback is needed from HRRC. COMPLETED.
Progress Report: 8.24.2020: HRRC Commissioners emailed the PARC plan for review and comment.
Review and Comment
Appoint up to 2 members to provide feedback on PARC's initiative
(#4) to develop criteria that incorporates sustainability and equity
for prioritizing capital improvements for park infrastructure needs,
including playground equipment, warming houses and core
amenities for expansion and replacement before final criteria goes
to Council.
Edwards (LEAD)
Date: January 26, 2021 Agenda Item #: VI.C.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Human Rights & Relations Commission Work
Plan
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None
INTRODUCTION:
The HRRC 2021 Work Plan was approved by the City Council in December 2020. The attached Work Plan has
been updated to reflect changes made to the work plan by the City Council.
ATTACHMENTS:
Description
2021 Work Plan_ HRRC January
Approved by Council December 1, 2020
Commission: Human Rights and Relations Commission
2021 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance Recognition Deliverable
Event and/or Action
Leads
Stringer Moore,
Edwards, Epstein, Ross,
Mirza, and Lichtenberg
Target
Completion Date
April 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2021 Tom
Oye Award.
Deliverable
Planning and awarding of Tom Oye
Award
Leads
Edwards, Mirza
Target
Completion Date
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, and Communications
Approved by Council December 1, 2020
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate 2021 “Sharing Values, Sharing Communities” event focused
on Race, Justice, and Policing tied to initiative #4.
Deliverable
Event and/or Action
Leads
Felton
Target
Completion Date
October 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Complete community conversations about Race, Justice and Policing
that began in 2020.
Deliverable
Create and implement ways for
community members to engage about
race, justice and policing.
Leads
Felton, Mirza
Target
Completion Date:
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, Communications and Technology
Approved by Council December 1, 2020
Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias Offense & Incident Response Plan Review and meet with
police department representative quarterly for updates.
Deliverable
Review of response plan and report back to the
commission. Consider changes, if any, in 2022.
Leads
Ross, Epstein, and
Edwards
Target
Completion Date
December 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on staff proposed plan to identify barriers for
participation and reach communities of color through different modes and
feedback.
Deliverable
Review and comment on plan
Leads
Stringer Moore,
Edwards, and Felton
Target
Completion Date
December 2021
Budget Required: No budget required
Staff Support Required: Staff Liaison and Staff Support