HomeMy WebLinkAbout03.23.2021 Meeting PacketAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Virtual Meeting
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001, access code 133 323 6155
Tuesday, March 23, 2021
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.HRRC Minutes February 23, 2021
V.Special Recognitions And Presentations
A.Introduction of New HRRC Commissioners
VI.Reports/Recommendations
A.2020 Human Rights & Relations Commission Work Plan
B.2021 Human Rights & Relations Commission Work Plan
C.Speaker Presentation
VII.Chair And Member Comments
VIII.Sta/ Comments
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli3cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: March 23, 2021 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Risi Karim, City Management Fellow
Item Activity:
Subject:HRRC Minutes February 23, 2021 Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the February 23,2020 HRRC meeting minutes
INTRODUCTION:
Please see attached minutes
ATTACHMENTS:
Description
2.23.21 HRRC Minutes
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
Feb 23, 2021, 7 p.m.
I. Call To Order
Chair Beringer shared information for virtual meeting guidelines for Commissioners and those watching or
listening in to the meeting.
Chair Beringer called the meeting to order at 7:01 p.m.
II. Roll Call
Answering Roll Call: Chair Beringer, Commissioners Edwards, Epstein, Felton, Ross, Stringer Moore and
Student Commissioner Mirza
Staff Present: Heidi Lee, Race & Equity Coordinator and Risi Karim, City Management Fellow
Absent: Student Commissioner Lichtenberger and Borene
Late: Commissioner Ismail
III. Approval of Meeting Agenda
Motion by Commissioner Ross to approve the February 23,2021 meeting agenda, seconded
by Commissioner Nelson. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Commissioners indicated the following changes to the draft minutes:
• None
Motion by Commissioner Felton to approve the January 26, 2020 meeting minutes, seconded
by Commissioner Epstein. Roll call vote. Motion carried.
V. Reports/Recommendations
A. Human Rights & Relations Commission 2020 Work Plan
• The Commission discussed the Work Plan with the following updates:
o #6 Bias Offense Review
- The subcommittee has completed the task of creating definitions to differentiate the differences
between bias offenses and bias incidents. The Bias Offense plan has been sent to all
commissioners.
- Commissioner Edwards brings attention to a typo in the Bias Offense Plan. The first bullet
under the section purpose will be corrected to read:
To establish a procedure for appropriate and timely local responses to bias offenses thus
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
showing strong community support for people targeted and showing zero community tolerance within
the boundaries of the City of Edina.
- Commissioner Ross brings attention to the statement under the partnership section of the
Bias Offense Plan. Commissioner Ross suggests a change be made to the paragraph to
embody a more inclusive stance; the statement will be corrected to read:
The HRRC will partner with individuals and organizations in the community to provide timely and
meaningful support to those who have experienced a bias offense.
- Members of the subcommittee have agreed that the following changes be made to the below
statements from the Bias Offense plan:
3. If a complaint is made to the City other than through the Police Department, the
complaint shall first be forwarded to the City Manager and Police Chief, who shall forward it to the
Police Department to be investigated.
6. The City Manager, Chief of Police, Race & Equity Coordinator, HRRC Chair and yearly designated
subcommittee will meet to determine the appropriate level of community
response. Community response options include contacting appropriate members of the
Community Resources Network to inform them of a bias offense, requesting their
support and development of a response plan, meeting with the victim or representatives
of targeted groups to determine appropriate restorative measures by the City, and such
other responses deemed appropriate under the circumstances.
7. The Race & Equity Coordinator will record and track when and where the bias offenses
occurred and will provide an annual report to the Commission. The City will also inform
the Minnesota Attorney General, the FBI and the Minnesota Department of Human
Rights of the bias incident.
*Staff Liaison Lee will be doing follow up research on the last line of statement 7 to
ensure proper procedures and guidelines are being followed.
Motion by Commissioner Epstein to Approve the changes made to the Bias Review Plan, motion
seconded by Commissioner Nelson. Motion carried. o #4 Artwork and Décor Assessment Rubric for City Owned Facilities
- Staff Liaison Lee shared with the Commission that due to City Hall construction there will be a
delay on sending out the video. Construction at City Hall is scheduled to be completed by mid-
March and upon its completion Staff Liaison Lee will then share the video with the public
B. 2021 Human Rights & Relations Commission Work Plan
• The Commission discussed the Work Plan with the following updates:
o #1 Days of Remembrance
- Commissioner Stringer Moore shared with the Commission that she has received a response
from Minnie Gabler and he has communicate that he is still available to speak at the event.
- Staff Liaison Lee has shared with the subcommittee a timeline hat can be used to plan the
event within the city’s scheduling timeline.
- The subcommittee will be meeting soon to begin working on the logistics for the event.
o #6 Review and comment on staff proposed plan to identify barriers for participation
and reach communities of color through different modes and feedback.
- Staff Liaison Lee shares with the Commission that city staff have begun reaching out to
neighboring cities such as Brooklyn Park who have conducted a community wide survey to
gain feedback about their process.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
C. Chair & Vice Chair Nomination and Selection
o Motion by Commissioner Nelson to nominate and select Commissioner Epstein as
Chair of the HRRC, seconded by Commissioner Edwards. Motion carried.
o Motion by Commissioner Nelson to nominate and select Commissioner Stringer
Moore as Vice Chair of the HRRC, seconded by Commissioner Ross. Motion carried.
D. Edina Community Council
• Commissioner Felton has volunteered to serve on the Edina Community Council on behalf of
the HRRC.
VI. Chair and Member Comments
• Chair Beringer says her final goodbye to the Commission. Chair Beringer has served on the
Commission for the past 3 years and has enjoyed her time working with Commissioners,
community members and city staff.
• Commissioner Epstein thanks Chair Beringer for her time and commitment to the HRRC.
• Commissioner Nelson Shares with the Commission that the new sign for Yancey Park is now
on display. Commissioner Nelson also says his goodbyes to the Commission.
• Commissioner Stringer Moore thanks both Chair Beringer and Commissioner Nelson for
their time and commitment to the HRRC.
• Commissioner Edwards shares with the Commission the Equality Act has entered the Senate
and asks that others support the bill.
• Commissioner Felton thanks both Chair Beringer and Commissioner Nelson for their time
and commitment to the HRRC. Commissioner Felton also goes on to congratulate
Commissioner Epstein as the new chair of the HRRC.
• Commissioner Ross thanks both Chair Beringer and Commissioner Nelson for their time and
commitment to the HRRC, and looks forward to continuing working with the Commission.
• Student Commissioner Mirza thanks the entire Commission for being welcoming to the
Student Commissioner and sends his best wishes and farewell to both Chair Beringer and
Commissioner Nelson.
• Commissioner Ismail thanks both Chair Beringer and Commissioner Nelson for their time
and commitment to the HRRC
VII. Staff Comments
• Staff liaison Lee shares the following:
o The City Council has approved the days of significance list for city recognized
observances. At the request of Council Member Jackson and approved by the entire
City Council, Days of Remembrance will also be added to the city’s days of
significance list.
o The new sign for Yancey Park has been installed and further conversations are
happening within the city to plan a formal unveiling of the sign.
o Newly elected Chair Epstein and Vice Chair Stringer Moore will officially start
serving in their new roles at the beginning of March.
o Thanks both Chair Beringer and Commissioner Nelson for their time and
commitment to the HRRC
• Beginning with their term in March, the HRRC will have 3 new members added to the
Commission: Leticia Guadarrama, Joni Bennett, and Mamie Segall
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
VIII. Adjournment
Motion by Commissioner Felton to adjourn the meeting, seconded by Commissioner Ross.
Roll call vote. Motion carried.
Meeting adjourned at 7:57 p.m.
Date: March 23, 2021 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:Introduction of New HRRC Commissioners Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
The introduction of new HRRC Commissioners Leticia Guadarrama, Joni Bennett, and Mamie Segall
Date: March 23, 2021 Agenda Item #: VI.A.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2020 Human Rights & Relations Commission Work
Plan
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
The HRRC 2020 Work Plan was approved by the City Council in December 2019.The attached Work Plan has
been updated with progress reports in several areas
ATTACHMENTS:
Description
2020 HRRC Work Plan
Human Rights & Relations
2020 Commission Work Plan - City Council Approved: 12.03.2019
March, April, and May 2020 - HRRC Meetings Cancelled - COVID-19 Response
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing April 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing December 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Review and Decide
Progress Report: 2.28.2020: Working group members were selected & approved in December 2019.
Days of Remembrance Event
Arseneault (LEAD), Ross, Epstein, Meek,
Edwards and Iyer
Progress Report: 9.17.2020: Commissioners edited Tom Oye documents (press release, application form, and poster) to Communications. Key Dates: Submission
Deadline - Monday, November 9, 2020. HRRC Award Recipient Decision: Tuesday, November 17, 2020. Award Recognition at City Council: Tuesday, December 1, 2020
10.23.2020: Tom Oye Award application was open on 9.24.2020. Press release and posters have been placed at locations within the City. Five nominations have been
submitted.
11.10.2020: Tom Oye Award application closed on 11.09.2020. Award recipient will be decided on November 17 meeting by HRRC.
11.17.2020: Award recipients decided and will be notified. Presentation will be at 12/1/2020 City Council meeting.
3.16.2020: Days of Remembrance event has been postponed due to City facilities closures in alignment with MN Department of Health COVID-19 response plan.
CANCELLED.
12.1.2020: Award presented at 12.1 City Council meeting and framed certificate delivered to award recipients. COMPLETED
Review and Decide
2020 Tom Oye Award: Coordinate and select one recipient
for the 2020 Tom Oye Award to be given in December. Beringer (LEAD), Edwards and Epstein
Initiative #3 Initiative Type Completion Date Council Charge
Ongoing October 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #4 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
7.17.2020: Cross-commission met and made progress on rubric. Will have draft rubric for Commission to review at July 28 meeting.
Progress Report: 2.19.2020: Emailed cross-commission members to connect.
7.21.2020: City Council approved removing Initiative #3 as written above; replace with new Initiative #3 "Lead Community Conversations about race, justice and policing
in 2020 and make recommendations for next steps as part of the 2021 work plan process."
7.28.2020: Commission reviewed subcommittee recommendations and approved to hold presentation and open forum sessions for community conversations. Remaining
recommendations will be reviewed for 2021 work plan process.
9.18.2020: A Community Conversation on Race, Justice and Policing on October 21, 2020 from 7p-9p via WebEx
10.22.2020: Event was held on October 21 from 7-830p with six panelist and moderator. The event was available on City website, YouTube, Facebook Live, and channels
318 and 16 for viewing. COMPLETED.
Review and Recommend
Create an assessment rubric / recommendation process for City
facility artwork and décor to ensure it reflects diversity of race and
culture (R&E 18.E.). HRRC will be the lead commission and the
Arts & Culture and Heritage Preservation commissions will appoint
up to 2 members for feedback on the final recommendation before
it goes to Council.
Meek (LEAD), Stringer Moore, Nelson
Progress Report: 1.28.2020: Commissioner Meek will send email to schedule meeting with cross-commission members.
1.14.2021: City Hall remodeling occurring which impacts the accessibility to Mayor's Conference Room & Atrium.
7.28.2020: HRRC approved assessment rubric/recommendation process for City Council review and approval for August City Council meeting.
8.18.2020: City Council approved approve the Arts & Décor assessment rubric as recommended by HRRC and to direct HRRC to conduct an assessment on the Mayor’s
Conference Room and City Hall Atrium using the rubric for City Council review. RUBRIC COMPLETED
Review and Decide
Co-chair a cross-commission (HRRC & EEC) committee to
coordinate the "Sharing Values, Sharing Communities" event on the
adaptation and / or resilience on climate change. Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as a co-chair.
Stringer Moore (LEAD), Nelson, Meek and
Beringer
Initiative #5 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #6 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Progress Report: March & April 2020 HRRC Meeting Cancelled
Progress Report: 2.19.2020: Emailed PARC Staff Liaison to get PARC Commissioner emails.
8.22.2020: Initiative will be updated in HRRC 2021 Work Plan as "Review and comment on a plan developed by P&R and R&E staff to identify barriers for participation and
reach communities of color through different modes and feedback, determine how data would be used. With the HRRC (with the PARC) implement that plan to gather
information. "
10.22.2020: This initiative will be revised for 2021 HRRC Work Plan. ON HOLD - REVISED CHARGE ON 2021 HRRC WORK PLAN
Review and Recommend
Bias Offense Plan review, create definitions to differentiate between
bias incidents and bias offenses within the state statute's definition,
tracking and notification process for bias incidents.
Epstein (LEAD), Nelson and Ross
Edwards (LEAD), Stringer Moore
Review and Recommend
Co-chair a cross-commission committee (HRRC & PARC) in
partnership with communities of color to identify barriers for
participation in programming by creating a plan to reach
communities of color through different modes, structure of
feedback, and how data will be used. (R&E 20.B.) Committee will be
comprised of no more than 2-3 members from each commission
and one member from each commission will serve as co-chair.
4.9.2020: Bias offense/incident document sent to City staff and HRRC Chair for review.
7.28.2020: Commission discussed inserting quarterly meeting with police staff liaison into Bias Offense/Incident Plan.
8.20.2020: Staff Liaison will get feedback from police department on document.
9.17.2020: Coordinating meeting with Police Chief and HRRC Subcommittee to meet.
10.23.2020: HRRC Subcommittee with Police Chief Nelson to provide feedback on Bias Offense Plan. Subcommittee is revising document and adding edits.
11.10.2020: Staff Liaison gathering edits from Police Chief and will send to subcommittee and schedule meeting to decide on quarterly meetings.
1.14.2021: Staff Liaison to schedule meeting with subcommittee and police chief to provide update. Definitions created to differentiate between bias incident and offense
has been COMPLETED. Next steps will be to submit to City Council for their review.
11.24.2020: Subcommittee met to review police chief edits. Revisions will continue.
2.12.2021: Bias Offense Subcommittee will present changes to HRRC for review and approval before it is submitted to City Council for review.
2.23.2021: HRRC approved recommendations and will be sent to City Council for review.
3.16.2021: Presented recommendation to City Council and was provided feedback from Council to present revised recommendation at a later time.
Initiative #7 Initiative Type Completion Date Council Charge
New December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
CTS
NA Staff Liaison
Initiative #8 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
Review and Comment
Review and comment on Housing Task Force comprehensive
housing policy using a race & equity lens.
Progress Report: 4.20.2020: Proclamation draft sent to Chair and Vice Chair by Nelson and Kennedy
Review and Recommend
Celebrate 50th anniversary of HRRC in Edina by submitting a
proclamation for City Council approval.Nelson (LEAD)
7.21.2020: Proclamation accepted and approved by City Council meeting. COMPLETED
Beringer (LEAD), Nelson
Progress Report: 9.18.2020: Staff Liaison will coordinate meeting with HRRC subcommittee for a meeting in November 2020 to review policy.
10.22.2020: Housing Task Force will attend HRRC meeting on 11/17/2020 to present housing policy.
11.17.2020: Housing Task Force and Planning Commission attended HRRC meeting for question and answer session. Additional feedback provided to Housing Task Force.
COMPLETED.
Initiative #9 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
10.12.2020: HRRC provided comments and questions to PARC based on the CIP Prioritization information document. Following up with PARC staff liaison if additional
11.17.2020: No updated provided if additional feedback is needed from HRRC. COMPLETED.
Progress Report: 8.24.2020: HRRC Commissioners emailed the PARC plan for review and comment.
Review and Comment
Appoint up to 2 members to provide feedback on PARC's initiative
(#4) to develop criteria that incorporates sustainability and equity
for prioritizing capital improvements for park infrastructure needs,
including playground equipment, warming houses and core
amenities for expansion and replacement before final criteria goes
to Council.
Edwards (LEAD)
Date: March 23, 2021 Agenda Item #: VI.B.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Human Rights & Relations Commission Work
Plan
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
The Commission will discuss updates on initiatives for the 2021 workplan.
ATTACHMENTS:
Description
3.23.21 2021 Work Plan
Approved by Council December 1, 2020
Commission: Human Rights and Relations Commission
2021 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance Recognition Deliverable
Event and/or Action
Leads
Stringer Moore,
Edwards, Epstein, Ross,
Mirza, and Lichtenberg
Target
Completion Date
April 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
1.26.2021: Subcommittee will check if scheduled speaker from 2020 is available for event.
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2021 Tom
Oye Award.
Deliverable
Planning and awarding of Tom Oye
Award
Leads
Edwards, Mirza
Target
Completion Date
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, and Communications
Approved by Council December 1, 2020
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate 2021 “Sharing Values, Sharing Communities” event focused
on Race, Justice, and Policing tied to initiative #4.
Deliverable
Event and/or Action
Leads
Felton
Target
Completion Date
October 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Complete community conversations about Race, Justice and Policing
that began in 2020.
Deliverable
Create and implement ways for
community members to engage about
race, justice and policing.
Leads
Felton, Mirza
Target
Completion Date:
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, Communications and Technology
Approved by Council December 1, 2020
Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias Offense & Incident Response Plan Review and meet with
police department representative quarterly for updates.
Deliverable
Review of response plan and report back to the
commission. Consider changes, if any, in 2022.
Leads
Ross, Epstein, and
Edwards
Target
Completion Date
December 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
1.26.2021: Police Chief will attend HRRC meeting the month after each quarter. The Police Chief will provide an update of Q1-2021 at the April 27, 2021 HRRC.
For Q2-2021, he will attend the July 27, 2021 meeting, for Q3-2021, the October 26, 2021 meeting and for Q4-2021, attend January 2022 meeting.
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on staff proposed plan to identify barriers for
participation and reach communities of color through different modes and
feedback.
Deliverable
Review and comment on plan
Leads
Stringer Moore,
Edwards, and Felton
Target
Completion Date
December 2021
Budget Required: No budget required
Staff Support Required: Staff Liaison and Staff Support
1.26.2021: Staff Liaison will meet with P&R Director define plan to identify barriers for participation and reach communities of color.
Date: March 23, 2021 Agenda Item #: VI.C.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:Speaker Presentation Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
The Commission will discuss possible speakers to attend HRRC meetings in 2021 to present on a variety of
topics.